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2020-10-05 City Council Agenda Packetklbertvijje Small living. flfg life. City of Albertville Council Agenda Monday, October 5, 2020 City Council Chambers 7pm PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance - Roll Call Pages 3. Recognitions — Presentations - Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the September 21, 2020 regular City Council meeting minutes as presented 3-7 B. Authorize the Monday, September 21, 2020 payment of claims as presented, except bills 8 specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution No. 2020-023 Appointing Additional Election Judges for the General 9-11 Election on November 3, 2020. D. Adopt Resolution No. 2020-024 Appointing Data Practices Compliance Official and 12-13 Responsible Authority. E. Adopt Resolution No. 2020-025 Making Appointments to Corporate Authorized Signers 14 for the City of Albertville F. Adopt Resolution No. 2020-026 Adopting Decrease in Debt Services Levies 15-16 G. Accept Accounts Receivable Reports 17-18 H. 3rd Quarter Budget to Actual Report 19-21 I. Approve Amendment to the Albertville Fire Hall Personnel Restriction 22 J. Authorize the Hiring of Reserve Firefighters 23-24 K. Approve Family Youth Communication Connection Notice of Employment Terms and 25-43 Conditions for the Director and Supervisor of FYCC L. Approve the Memorandum of Understanding between Wright County and the City of 44-45 Albertville for the Purchase of Salt for the 2020-2021 Snow and Ice Control Season at a cost of $75.54 per ton. 7. Public Hearing - None City of Albertville City Council Agenda Monday, October 5, 2020 Page 2 of 2 8. Wright County Sheriff's Office — Updates, reports, etc. Pages 1. September 2020 Monthly Report 46-56 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Planning/Zoning - None C. Finance 1. Center for Tech and Civic Life COVID-19 Response Grant for Elections 57-60 (Approve the Center for Tech and Civic Life Covid-19 Response Grant Agreement for Elections in the amount of $5, 000) 2. CARES Act Funding Reimbursement 61-66 (Adopt Resolution No. 2020-027 approving the CARES Funding City Expense Reimbursement) D. Fire - None E. City Clerk - None F. Public Works/Engineering 1. Purchase of 2021 Chevy Silverado 250OHD 4wd Crew Cab Pickup 67 (Approve purchase of a nely 2021 Chevy Silverado 250OHD 4wd crew cab pickup in the amount of $32,315,54) G. Building - None H. Legal - None I. Administration 1. City Administrator's Update 10. Announcements and/or Upcoming Meetings Sept. 28 Joint Powers Water Board, 6 pm Parks Committee, 7 pm Oct. 5 City Council, 7 pm Oct. 12 STMA Arena Board, 6 pm Oct. 13 Planning Commission, 7 pm Oct. 19 City Council, 7 pm Oct. 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm 11. Adjournment 68-71 Albertville Smog T— IMnq. eq CRy ui.. ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES 1. Call to Order Mayor Hendrickson called the meeting to order at 7:05 pm 2. Pledge of Allegiance — Roll Call Present: Mayor Hendrickson, Councilmembers Olson and Cocking Councilmember Hudson arrived at 7:09 pm Absent: Councilmember Halling September 21, 2020 — 7 pm Council Chambers Albertville City Hall Staff Present: City Administrator-PWD Nafstad, City Finance Director Lannes, City Clerk Luedke, Planner Kirmis, City Attorney Couri and Fire Chief Bullen 3. Recognitions — Presentations — Introductions - none 4. Public Forum There was no one present for the forum. 5. Amendments to the Agenda There were no amendments to the Agenda. Motion made by Councilmember Olson, seconded by Councilmember Cocking to approve the Agenda as presented. Ayes: Cocking, Hendrickson and Olson. Nays: None. Absent: Hudson and Hulling. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the September 8, 2020 regular City Council meeting minutes as presented. B. Authorize the Monday, September 21, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Adopt Resolution No. 2020-022 establishing the Absentee Ballot Board for the 2020 General Election. City Council Meeting Draft Minutes Regular Meeting of September 21, 2020 6. Consent Agenda - continued Page 2 D. Approve Lawful Gambling Premises permit for the Church of St. Albert for St. Albert Parish Center on December 13, 2020. E. Approve a Therapeutic Massage Enterprise License for Summit Chiropractic and Wellness Center located at 10904 57th Street NE, Suite 107, through December 31, 2020, contingent upon a successful background investigation and approval from the Building Official. F. Approve Driveway Replace Agreement for 6242 Karston Avenue NE in the amount of $8,000. Motion made by Councilmember Cocking, seconded by Councilmember Olson to approve the Consent Agenda as submitted. Ayes: Cocking, Hendrickson and Olson. Nays: None. Absent: Hudson and Halling. The motion carried. 7. Wright County Sheriff's Office — Updates, reports, etc. There were no updates or reports. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) Councilmember Cocking provided an update from the STMA Ice Arena meeting which include the ice time used this year compared to last year. Cocking added that Mr. Kevin Kasel, STMA Ice Arena Board member, would be leaving the board and provided additional information. B. Planning/Zoning 1). Stormy Cycle — Conditional Use Permit for Outdoor Storage Planner Kirmis presented the staff report and provided additional information regarding the Conditional Use Permit (CUP) for Stormy Cycle. He outlined the conditions needed to be met in order for the CUP to be approved and answered questions from Council. Mayor Hendrickson opened the public hearing. Mr. Scott Storm introduced himself and provided information on the proposed project and answered questions from Council. Motion made by Cocking, seconded by Olson to close the public hearing. Motion made by Councilmember Olson, seconded by Councilmember Hudson to adopt Resolution No. 2020-023 approving the Conditional Use Permit for Outdoor Storage for Stormy Cycle with Conditions. Ayes: Cocking, Hendrickson, Hudson and Olson. Nays: None. Absent: Halling. The motion carried. City Council Meeting Draft Minutes Page 3 Regular Meeting of September 21, 2020 C. Finance 1). 2021 Preliminary Budget and Property Tax Levy Finance Director Lannes said this item had been tabled at the August 17 City Council meeting and that there have not been any changes to the budget since the meeting. Ms. Lannes reviewed the budget information in detail and answered questions from Council. City Administrator Nafstad answered questions from Council. There was Council discussion regarding the 2021 Preliminary Budget and Property Tax Levy. Motion made by Councilmember Hudson, seconded by Councilmember Cocking to adopt Resolution Nos. 2020-020 and 2020-021 adopting the 2020 Preliminary Tax Levy collectible in 2021, and 2021 Preliminary Budget, respectively. Ayes: Cocking, Hendrickson, Hudson and Olson. Nays: None. Absent: Halling. The motion carried. 2). CARES Act Funding Procedures and Draft Budget Finance Director Lannes presented the staff report which included the proposed Coronavirus Relief Funds (CFR) budget. She also reviewed the CRF procedures and said that there had been a procedure change since the last Council meeting. She provided information on the change and answered questions from Council. City Manager Nafstad provided additional information on the proposed CFR Budget and detail on some of the City projects and supplies that the funds may be used for. He answered questions from Council. There was Council discussion regarding the CARES Act Funding procedures and the draft budget. Motion made by Councilmember Olson, seconded by Councilmember Hudson to approve the Coronavirus Relief Aid procedures, the draft Coronavirus Relief Fund budget and directed staff to begin seeking quotes, purchases and allocations consistent with the draft budget. Ayes: Cocking, Hudson, Hendrickson and Olson. Nays: None. Absent: Halling. The motion carried. D. Fire 1) Purchase of 31 Secondary/Back-up Sets of Turnout Gear Fire Chief Bullen presented the staff report and said the second set of turn out gear would meet the requirements for reimbursement through the CARES Act. He answered questions from Council. Motion made by Councilmember Hudson, seconded by Councilmember Olson to authorize the purchase of 31 secondary/back-up sets of turnout gear for the Fire Department. Ayes: Cocking, Hendrickson, Hudson and Olson. Nays: None. Absent: Halling. The motion carried. E. City Clerk 1). Set Canvass Board Meeting City Clerk Luedke presented the staff report regarding Council setting a date for the Canvass Board to certify the election results and answered questions from Council. City Council Meeting Draft Minutes Page 4 Regular Meeting of September 21, 2020 1). Set Canvass Board Meeting - continued There was Council discussion regarding setting the Canvas Board meeting date. Motion made by Councilmember Cocking, seconded by Councilmember Olson to set the Canvass Board meeting to certify the results of November 3, 2020 General Election for 5:30 p.m. on Thursday, November 12, 2020 in the Council Chambers. Ayes: Cocking, Hendrickson, Hudson and Olson. Nays: None. Absent: Halling. The motion carried F. Public Works/Engineering - None G. Building — None H. Legal 1). City Code discussion regarding picketing in Residential Area City Attorney Couri provided background information on a possible City Code change regarding picking in residential areas of the City and whether the Code change would be enforceable or not. He also discussed some of the issues related to the subject and said he would check with other cities regarding the subject. He answered questions from Council. City Administrator Nafstad answered questions from Council There was Council discussion on a possible City Code change, the process that may be used and issues related to enforcing the Code change regarding picketing in residential areas. I. Administration 1). City Hall Office Space Revisions City Administrator Nafstad said this item had been tabled at the September 8 City Council meeting. He presented the cost breakdown of the proposed office revisions which would meet the spacing requirements due to COVID-19 and answered questions from Council. Motion made by Councilmember Olson, seconded by Councilmember Hudson to approve the quotes from Business Essential in the amount of $18,351 to replace front office work stations. Ayes: Cocking, Hudson, Hendrickson and Olson. Nays: None. Absent. Halling. The motion carried. 2). Purchase of Creamy Site City Administrator Nafstad provided a follow up on the Creamy site regarding which included information on whether the land may be developable in the future and said he would continue to keep the Council updated. City Council Meeting Draft Minutes Regular Meeting of September 21, 2020 3). City Administrator's Update Page 5 City Administrator Nafstad welcomed City Clerk Luedke to the City. He also provided information regarding Mr. Kasel's departure from the Ice Arena Board and thanked him for his service. Mr. Kasel was in attendance and said goodbye to the Council. He added that he enjoyed working with the City and City staff. The Council thanked him for his service to the City of Albertville. City Manager Nafstad provided Council with an update on projects being done around the City. Announcements and/or Upcoming Meetings Sept 28 Joint Powers Water Board, 6 pm Parks Committee, 7 pm Oct 5 City Council, 7 pm Oct 12 STMA Arena Board, 6 pm. Oct 13 Planning Commission, 7 pm Oct 19 City Council, 7 pm Oct 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm 9. Adjournment Motion by Councilmember Hudson, second by Councilmember Cocking to adjourn the meeting at 8:40 pm. Ayes: Cocking, Hendrickson, Hudson and Olson. Nays: None. Absent: Halting. The motion carried Respectfully submitted, Kristine Luedke, City Clerk A\1bertville Mayor and Council Request for Action Smolt LWing. Big Ufs. October 5, 2020 SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, October 5, 2020 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Nlbertville Mayor and Council Request for Action s„" T... wke� ft Lity ut- October 5, 2020 SUBJECT: CONSENT -CITY CLERK— APPOINTMENT OF ADDITIONAL ELECTION JUDGES FOR THE GENERAL ELECTION ON NOVEMBER 3, 2020 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2020-023 appointing additional Election Judges for the November 3, 2020 General Election. BACKGROUND: As required per Minnesota Statute 20413.21, Council needs to approve the appointment of the election judges for the upcoming general election being held on Tuesday, November 3, 2020 at least 25 days before the election. KEY ISSUES: • The State General Election will be held on November 3, 2020. • Minnesota Statute 20413.21 requires that persons serving as election judges must be appointed by Council at least 25 days before the election. • Council approved the appointment of election judges serving at both the Primary and General Election at the June 15, 2020 City Council meeting. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council has the authority to appoint the election judges for the November 3, 2020, General Election. Responsible Person/Department: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2020-023 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2020-023 A RESOLUTION APPOINTING ADDITIONAL ELECTION JUDGES FOR THE 2020 GENERAL ELECTION WHEREAS, the State General Election will be held on Tuesday, November 3, 2020; and WHEREAS, the City Council is required by Minnesota State Statute 204B.21, Section 2, to officially approve the appointment of election judges at least 25 days before the election; and WHEREAS, the City Council approved the appointment of elections judges serving at both the Primary and General Election at the June 15, 2020 City Council meeting; and WHERRAS, the City Clerk shall have the authority to make any substitutions or additions as deemed necessary. NOW, THEREFORE, BE IT RESOLVED, the City Council appoints the individuals listed on Exhibit A, hereto attached, to serve at the 2020 General Election at a rate depending on qualifications. Exhibit A — Attached Adopted by the City Council of the City of Albertville this 51h day of October 2020. Jillian Hendrickson, Mayor ATTEST: Kristine Luedke, City Clerk City of Albertville Meeting of October 5, 2020 Resolution No. 2020-023 Page 2 Exhibit A Additional Election Judges to serve at the State General Election to be held on November 3, 2020 Renee Bartholomew John Cardinal Tyler Deegan Alex Dormanen Laurie Ganz William Gordon Jr. Ronald Hau en Blair Huggins Laura Johnson Zachery Miltz Teresa Mueller Reuben Mu la Karen Otto Jowo Pa'ibo Colby Pitzenber er Sher 1 Quenemoen Jane Simpson Robert Walerius Nlbertville Mayor and Council Request for Action s„" T... wke� ft Lity ut- October 5, 2020 SUBJECT: CONSENT -CITY CLERK— APPOINTMENT OF DATA PRACTICE COMPLIANCE OFFICIAL AND RESPONSIBLE AUTHORITY RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2020-024 appointment of the Data Practices Compliance Officer and Responsible Authority. BACKGROUND: All government entities are required to designate or appoint an employee as a responsible authority and data practices compliance official. The data practices compliance official is the designated employee of the government entity to whom persons may direct questions or concerns regarding problems in obtaining access to data or other data practices problems. The responsible authority may be the data practices compliance official. KEY ISSUES: • Per Minnesota Statute 13.05, Subdivision 13, the City is required to appoint an employee as the data practices compliance official. • The data practices compliance official is the designated employee to administer the requirements for collection, storage, use and dissemination of data on individuals within the City. The responsible authority may be the data practices compliance official. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council has the authority to appoint the data practice compliance official and responsible authority for the City of Albertville. Responsible Person/Department: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2020-024 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-024 A RESOLUTION APPOINTING THE DATA PRACTICES COMPLIANCE OFFICIAL AND RESPONSIBLE AUTHORITY WHEREAS, Minnesota Statutes, Section 13.02, Subdivision 16, and Section 13.05, Subdivision 13, as amended, requires that the City appoint an employee as the Data Practices Compliance Official and Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals within the City; and WHEREAS, the City Council shares the concern expressed by the Legislature about access to City data and wishes to satisfy this concern by appointing a qualified Data Practices Compliance Official and Responsible Authority as required under the statute. NOW, THERFORE, BE IT RESOLVED, the Albertville City Council hereby appoints Kristine Luedke, the City Clerk, as the Data Practices Compliance Official and Responsible Authority, for the purposes of meeting all requirements of Minnesota Statutes, Chapter 13. Adopted by the City Council of the City of Albertville this 5th day of October, 2020. Jillian Hendrickson, Mayor ATTEST: Kristine Luedke, City Clerk CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2020-025 A RESOLUTION MAKING APPOINTMENTS TO CORPORATE AUTHORIZED SIGNERS FOR THE CITY OF ALBERTVILLE WHEREAS, it is the policy of the Albertville City Council to make annual appointments to assign individuals as corporate authorized signers for the City government; and, WHEREAS, these individuals are authorized to invest for the City in the best interest of the City; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Albertville, County of Wright, State of Minnesota, establishes the following: 1. That the following persons are appointed by the City Council to serve as corporate authorized signers: MAYOR: ACTING MAYOR: CITY ADMINISTRATOR: FINANCE DIRECTOR: CITY CLERK: Jillian Hendrickson Robert Olson Adam Nafstad Tina Lannes E ristine Luedke 2. That such appointments shall take effect on the date thereof and shall continue until such time as a successor is appointed by the City Council. Adopted by the City Council of the City of Albertville this 5th day of October, 2020. Jillian Hendrickson, Mayor ATTEST: Kristine Luedke, City Clerk CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-026 A RESOLUTION ADOPTING DECREASE IN DEBT SERVICE LEVIES WHEREAS, the City Council is the official governing body of the City of Albertville; and WHEREAS, the City Financial Staff has advised the City Council that the amount of money available in the City's Debt Service Funds for the General Obligation Bond account, including interest earnings, excess fund on hand in the debt service or other income, will be sufficient principal and interest due on the following bond during the duration of the terms until maturity. Bond Issue Original 2021 Levy Future Lew GO BOND 2012A $142,318 See Attached Schedule WHEREAS, the City is authorized, pursuant to the provisions of the respective Bond Resolution, and the Minnesota Statutes, Section 475.61, to direct the City Clerk of the City to certify to the County that sufficient funds are available to pay principle and interest due on the bonds for each year until the term of the bond is completed and matured and to request that the County decrease the levy for payable 2021 and the future years with respect to the Bond. Adopted by the City Council of the City of Albertville this 51h day of October, 2020. Jillian Hendrickson, Mayor Attest: Kristine Luedke, City Clerk City of Albertville Meeting of October 5, 2020 Resolution No. 2020-026 Page 2 Levy Year/Payable Year 2020/2021 2021/2022 361 G O Capital Improvement Crossover Refunding Bond 2012A $ 110,718 $ 110,718 Nlbertville Mayor and Council Communication s„a T... wk a. ft Lity ut- October 5, 2020 SUBJECT: CONSENT - FINANCE — ACCOUNTS RECEIVABLE REPORT ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through September 28, 2020 is $78,542.30 The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $53,264.49 67.82% 30-60 days outstanding $4,758.67 6.06% 60-90 days outstanding $3,722.45 4.74 % Over 90 days outstanding $16,796.69 21.39% PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. Outstanding invoices over sixty days past due, and are attached to an Albertville property, will be assessed to the taxes payable 2021 in November. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment(s): Accounts Receivable Report Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over 21st Century Bank $270.68 $2.24 $268.44 Allstate Insurance Company $483.03 $7.67 $475.36 Barber, Taryn $1,178.77 $9.59 $1,169.18 Barthel, Stanley $185.00 $185.00 BNI Business Network $203.34 $3.34 $200.00 Carroll, Steve $1,417.35 $1,417.35 Douglas A Cardlson Development $207.00 $207.00 French, Steven $475.00 $475.00 Gilleland, Carter $671.01 $11.01 $660.00 Hendricks, Julia $185.00 $185.00 HHPS Borrower 2018-1 $312.59 $5.09 $307.50 HSB Ventures $417.45 $3.45 $414.00 Jiang, Heidi $3,472.73 $1,525.65 $429.50 $322.13 $1,195.45 Joint Powers Board $15,402.00 $15,402.00 Knight, Andrew $1,178.77 $19.18 $1,159.59 Konz Crossing $429.50 $429.50 Larson, Dennis $483.03 $7.67 $475.36 Leuer, Mike $6,048.89 $99.24 $5,949.65 Midwest Hockey $22,810.48 $22,810.48 MN Hockey Ter 1 League $2,722.50 $2,722.50 Nagorski, Julia $462.60 $7.60 $455.00 Razor Sharp Hockey $1,771.69 $1,771.69 Red and Black League $3,336.68 $3,336.68 Simonovich, Viktor $1,026.85 $16.85 $1,010.00 Sorensen, Eric $671.01 $11.01 $660.00 STMA United Soccer Club $10,884.10 $2,872.45 $2,824.17 $2,717.88 $2,469.60 STMAYH $660.00 $660.00 Umland, Jacob $610.00 $610.00 Xcel Energy Claims Services $565.25 $565.25 Total $78,542.30 $53,264.49 $4,758.67 $3,722.45 $16,796.69 Current 0-30 days $53,264.49 67.82% 30-60 days $4,758.67 6.06% 60-90 days $3,722.45 4.74% over 90 day 1 1 $16,796.69 1 21.39% �1bertvi j le Mayor and Council Communication October 5, 2020 SUBJECT: FINANCE — 3RD QUARTER BUDGET TO ACTUAL REPORT — UN -AUDITED 3rd QUARTER BUDGET TO ACTUAL: Attached are the 3rd Quarter 2020 un-audited General Fund summaries of revenues and expenditures. Revenues are expected be at 60%. Expenses are expected to be at 75%. This summary shows operating revenues are at 63.32% and operating expenses are at 72.05%. VARIANCES: Revenue: • Fire Aid — Not received until October • Police Aid — Not received until October • Charges for Services - payments for first responder billings • Interest allocated semi-annually • Current Ad Valorem Taxes — Not received until December Expenses: • General Government includes $20,000 in Microsoft Server upgrade (every 10 years) • Assessor services completed April 2020 • Economic Development increase in property taxes due to non-exempt status ran out on commercial property the City owns • Capital Purchases — some of the larger expenses were Fire Department pagers $51,755, 2020 Street Project $741,768, Transportation Project $1,567,635 (used MSA dollars for a portion of this project which doesn't show in revenue) Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: 2020 Budget to Actual Report Mayor and Council Communication — October 5, 2020 Finance — 3rd Quarter Budget to Actual Report Page 2 of 3 2020 Council Update General Fund Operations 2020 2020 Actual Ytd % General Fund Revenue: Budget 09/30/20 Budget 31010 Current Ad Valorem Taxes 2,138,228 $1,161,875 54.34% 32100 Business Licenses & Permits 27,000 $14,871 55.08% 32110 Liquor Licenses 30,000 $29,460 98.20% 32150 Sign Permits 500 $210 42.00% 32210 Building Permits 100,000 $175,924 175.92% 32240 Animal Licenses 1,000 $740 74.00% 33401 LGA Revenue expected 112,010 $56,005 50.00% 33405 Police Aid 41,000 $0 0.00% 33406 Fire Aid 64,000 $0 0.00% 33422 Other State Aid Grants 500 $5,000 1000.00% 33423 Municipal Maintenance Aid 11,000 $11,535 104.86% 34000 Charges for Services 15,000 $17,446 116.31 % 34005 Engineering As Built Fee 3,000 $4,200 140.00% 34101 Leases - City Property 2,600 $10,668 0.00% 34103 Zoning & Subdivision Fees 2,500 $1,300 52.00% 34104 Plan Check Fee 65,000 $77,110 118.63% 34107 Title Searches 2,500 $3,700 148.00% 34113 Franchise Fee - Cable 74,000 $49,040 66.27% 34202 Fire Protection Contract Charges 407,253 $389,111 95.55% 34780 Rental Fees 15,000 $2,713 18.08% 34950 Other Revenues 15,000 $5,282 35.21% 34110 Arena 13,410 $10,058 75.00% 34112 Electric Franchise Fee 125,000 $44,833 35.87% 36210 Interest Earnings 25,000 $20,303 81.21 % General Fund Reserves 12,461 $0 0.00% Total Revenues 3,302,962 2,091,382 63.32% Mayor and Council Communication - October 5, 2020 Finance - 3rd Quarter Budget to Actual Report Page 3 of 3 2020 2020 Actual Ytd % Capital Reserve Fund Revenues Budget 09/30/20 Budget 31010 Current Ad Valorem Taxes 1,275,868 $637,934 50.00% 2020 Council Update Capital Fund 2020 2020 Actual Ytd % Capital Reserve Fund Expenditures Budget 09/30/20 Budget 300 Professional Services 1,275,686 $2,542,702 199.32% 2020 General Fund Department 2020 Actual Ytd Expenditures: Budget 09/30/20 Budget 41000 General Government 37,269 $59,959 160.88% 41100 Council 47,274 $37,351 79.01 41300 Combined Administrator/En ineer 158,401 $111,186 70.19% 41400 City Clerk 120,502 $66,710 55.36% 41440 Elections 25,000 $21,247 84.99% 41500 Finance 112,473 $70,883 63.02% 41550 City Assessor 36,720 $38,913 105.97% 41600 City Attorney 40,000 $15,311 38.28% 41700 City Engineer 25,000 $13,978 55.91 41800 Economic Development 11,000 $19,847 180.43% 41910 Planning & Zoning 56,507 $41,742 73.87% 41940 City Hall 144,835 $86,308 59.59% 42000 Fire Department 525 021 $344 449 65.61 42110 Police 799,715 $601,430 75.21% 42400 Building Inspection 248,653 $183,890 73.95% 42700 Animal Control 9,000 $5,030 55.89% 43100 Public Works -Streets 362,650 $234,535 64.67% 45000 Culture &Recreation 78,042 $66,907 85.73% 45100 Parks &Recreation 373,734 $301,081 80.56% 43160 Electric street lights 91,166 $58,930 64.64% Total Expenditures 3,302,962 2,379,685 72.05 .VBERTV1LZt Albertville Fire Department 5959 Mails Avenue NE * P.O. Box 9 *Albertville, MN 55301 * Phone 763-497-3384 x 107 *0�, Albertville Fire Department Emergency Standard Operating Policy #2020 — 001 Updated 9/23/2020 Name: FIRE DEPARTMENT— FIRE HALL PERSONNEL RESTRICTIONS Purpose: To minimize the risk of exposure to all Albertville Fire Department (AFD) personnel to the COVID-19 virus while maintaining professional and effective day-to-day operations. Scope: All AFD Personnel Policy: To follow the City of Albertville's directive, the Albertville Fire Department is closed to all members of the public, including all family members and guests of Albertville Fire Department personnel. The only authorized personnel allowed inside of the Fire Hall are: 1. Albertville Fire Department personnel 2. Members of other Fire Departments, acting in an official capacity 3. City of Albertville Employees 4. On -Duty Law Enforcement Personnel 5. Allina Health EMS Employees 6. Elected Officials, as authorized by the Fire Chief 7. Fire Department Training Providers a. Provided they have, and follow, an established COVID-19 Safety Protocol for both instructors and students 8. Building and apparatus maintenance personnel Nbertville Mayor and Council Request for Action Smd I— ft d W ur. October 5, 2020 SUBJECT: CONSENT - AUTHORIZE THE HIRING OF RESERVE FIREFIGHTERS RECOMMENDATION: It is respectfully requested that the Mayor and City Council authorize the following: MOTION TO: Authorize the hiring of Nicholas Greig and Martin Stocke for the position of Reserve Firefighter with the Albertville Fire Department. BACKGROUND: The Fire Department began its current hiring process in February 2020. The process has concluded with the request to approve the hiring of the above -named individuals to the position of Reserve Firefighter. The applicants have met the requirements as outlined in Section 4.1.4 (Employment Eligibility Requirements and Process) of the Albertville Fire Department's (AFD) Standard Operating Policies and Procedures. They have also have completed and successfully passed the complete AFD hiring process. This process includes, but is not limited to: a. Application b. Initial Interview c. Physical Ability Test d. Reference Checks e. Final Interview f. Conditional Job Offer g. MN BCA Background and Criminal History Checks h. Pre -Employment Medical Exams i. Pre -Employment Psychological Exams and Interview The Fire Department is asking for Council authorization for the hiring of the two new Reserve Firefighters. If approved, the two new members will be sworn in at the Albertville Fire Department business meeting on Thursday, October 8th. There are still two other applicants going through the hiring process, but they have not completed the final steps, due to COVID-19 scheduling issues. KEY ISSUES: • The current Fire Department hiring process is ending. • Two applicants have successfully completed the AFD hiring process. • If approved, the two new members will be sworn in at the Albertville Fire Department business meeting on Thursday, October 8th. FINANCIAL CONSIDERATIONS: The costs associated with the hiring process are part of the annual Fire Department Operating budget. The Reserve Firefighters will come on as volunteer, unpaid, members of the Fire Department. Mayor and Council Request for Action — October 5, 2020 Authorize Hiring of Reserve Firefighter Page 2 of 2 LEGAL ISSUES: The City Council has the authority to establish new positions and hire personnel. Submitted By: Eric Bullen — Fire Chief Submitted Through: Adam Nafstad, City Administrator -PWD Nlbertville S.-H Town Lh*.R. ft Lily life. Mayor and Council Request for Action October 5, 2020 SUBJECT: CONSENT — APPROVE FAMILY YOUTH COMMUNICATION CONNECTION AGREEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the FYCC Director and Supervisor. INFORMATION: Attached our updated contracts for the two FYCC employees. The two contracts have been requested by the School District and reflect the District's role and responsibilities with FYCC. The agreements have been approved by the FYCC Board and the City of St. Michael. The School District will consider the agreements following Albertville's approval. KEY ISSUES: • FYCC is a non-profit partnership between the cities of Albertville and St. Michael and the STMA School District. FYCC is governed by a board of director comprised of members from the three entities. • Through the partnership, the School District serves as the employing agent and fiscal host. • The agreements ensure the School District will not be liable for expenses not covered by FYCC or insurance. In the event the cities need to reimburse the District, Albertville would need to pay 30% and St. Michael 70% of the amount owed. Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Director Agreement Supervisor Agreement FAMILY YOUTH COMMUNICATION CONNECTION Notice of Employment Terms and Conditions for the Director of FYCC Independent School District No. 885, a Minnesota body politic (the "School District") enters into this agreement ("Agreement") with Sandra Greninger ("Employee"). Family Youth Community Connections (FYCC), a Minnesota non-profit corporation ("FYCC") acts as the agent of the School District, as more specifically defined in this Agreement, and in that capacity has joined as a party to this Agreement. The School District, FYCC and the Employee are hereinafter referred to collectively as the "parties" and individually as a "party." ARTICLE I DURATION AND TERMINATION Section 1. Duration. Employee is employed by the School District pursuant to the terms of this Agreement. Unless modified earlier by the mutual written consent of the parties this Agreement shall be in full force and effect from September 1, 2019 ("Effective Date") until Employee's employment is either terminated by the School District pursuant to Section 2 of this Article I or Employee's employment is terminated by employee's resignation pursuant to Section 3 of this Article I. This Agreement shall automatically expire on the Termination Date (defined in Article III, Section 1) of Employee's employment. Section 2. Termination of Employment. The Employee is an at -will employee, and the School District, upon recommendation from the FYCC, may terminate this Agreement and the Employee's employment as it sees fit by providing the Employee with ten (10) calendar days written notice of termination. Neither FYCC nor the School District are required to show cause for termination of this Agreement and the Employee's employment. After the effective date of any termination, the Employee is not entitled to receive any form of unearned salary, payment of any insurance premium, severance, or any pay -out for sick leave, personal leave, crisis leave, bereavement leave, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2. Section 3. Resignation. The Employee may terminate this Agreement and her employment with the School District by providing the FYCC governing board or its designated chair with written notice of resignation no less than fourteen (14) calendar days in advance of the effective date of the resignation. In the event that such notice is given, the Employee must continue to perform her job duties diligently, in good faith, and to the best of her ability until the effective date of the resignation. The Employee must also act in good faith to facilitate the transfer of job duties to a new Employee. After the effective date of any resignation, the Employee is not entitled to receive any form of unearned salary, severance, or sick leave, payment of any insurance premium, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2, and Article V. The decision to allow the use of unused PTO during the notice period is at the discretion of FYCC or School District. In the event that the Employee gives less than a fourteen (14) calendar day notice of resignation from employment, the Employee will be considered to have left employment "not in good standing," shall not be eligible for reemployment by the School District, and shall not be entitled to any severance or other payments the School District provides upon separation, whether expressly contained in this Agreement or otherwise provided. Section 4. Role of School District and FYCC The School District is the employer of Employee. In that capacity, the School District is responsible for the payment of Employee's salary and benefits. However, the parties agree that the FYCC shall act as the agent for the School District and in that capacity shall be responsible for supervising, reviewing and disciplining Employee. Further, FYCC shall reimburse the School District for the salary and benefits that are paid to Employee and make the contributions toward salary and benefits as set forth in this Agreement. The School District retains the discretion to reasonably modify benefit payment amounts upward at its own discretion to accommodate changes in the School District's insurance policies or benefits to avoid extensive administrative costs. In such an event, notice would be provided to the FYCC governing board and Employee. ARTICLE II DUTIES Seetinn 1 _ Job Dutieq_ The Employee will perform the duties as prescribed by FYCC whether in writing, by job description, or through other notice. The Employee shall faithfully perform the services prescribed by FYCC or its designated representative, regardless of whether such services are specifically described in a job description or this Agreement and shall abide by the rules, regulations, and policies of FYCC as established by its governing board, and any addition or amendments thereto. 2 Section 2. Basic Work Year. The Employee's work year shall be year-round and 260 days. The Employee shall receive 10 paid holidays per work year during the term of this Agreement, including: July 4, Labor Day, Thanksgiving (2 days), Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, and Memorial Day. The other paid Holiday is at the discretion of FYCC. Typically, this one day is in March or April. Section 3. Basic Work Da Unless otherwise directed by the FYCC, the Employee's employment shall be full-time (8 hours per day/forty hours per week). The Employee's specific hours shall be designated by the FYCC Chairperson. If the Employee is scheduled to work eight (8) or more consecutive hours, he or she shall receive a thirty (30) minute unpaid meal break. The unpaid meal break is not considered a part of the Employee's work day. The Employee is exempt and salaried. ARTICLE III SALARY AND BENEFITS Section 1. Salary The Employee shall be paid an annual salary of $61,131.00 for the 2019-20 fiscal year and thereafter until further notice. Salary shall be paid in bi-monthly payments. If the Employee's employment is terminated by the School District or if the Employee resigns Employee's employment, the School District shall only be responsible for paying salary and benefits earned from the Effective Date to the last date of active employment ("Termination Date"), but shall not be obligated to pay the Employee any amount of money or benefits, except as expressly provided for in this Agreement, as of the Termination Date. Section 2. Paid Time Off The Employee shall receive 25 paid time off (PTO) days annually for each work year of this Agreement. PTO may rollover into the following duty work year. PTO may be allotted at a time determined by the FYCC Board/ School District. At the time of Termination Date, any accumulated PTO days over 25 days shall be forfeited. 3 The determination of PTO days for the purposes of pay -out upon the Termination Date shall be prorated based on length of service from the most recent distribution date and is limited to no more than 25 days if otherwise accumulated. The Employee is not eligible for pay -out of PTO upon termination of employment if Employee has left employment not in good standing as defined in Article I, Section 3. Section 3. Family and Medical Leave. If eligible, Employee may be entitled to take unpaid leave pursuant to the Family and Medical Leave Act ("FMLA"), for the purposes described in 29 U.S.C. § 2612, as amended. All such leave is subject to the conditions prescribed in the FMLA and all applicable regulations implementing the FMLA. The Employee's use of FMLA leave, including the use of accumulated employer paid leave during any period of FMLA leave, shall be determined by FYCC. Section 4. Proration of Salary and Benefits. The salary and benefits provided in this Agreement/Notice are intended for full-time employment as set forth in Article II, Section 2 and 3. To the extent FYCC reduces the hours or duty days of Employee's employment to less than full-time but at least half- time, the Employee will receive prorated salary and leave benefits. Benefits do not apply to the Employee if employed less than half-time. ARTICLE IV INSURANCE Section 1. Limitation of School District Obli atg ion. The selection of the insurance carriers and benefit policies shall be made by the School District. It is understood and agreed by the parties that the School District's only obligation is to purchase an insurance policy and pay such amounts as agreed to herein, and no claim shall be made against FYCC or the School District as a result of a denial of insurance benefits by an insurance carrier. In the event this Agreement will or does cause penalties, fees, fines, or excise taxes to be assessed against FYCC or the School District, the parties agree to renegotiate the terms of this Agreement in a manner that eliminates the penalties, fees, fines, or excise taxes or reduces the amount of any such penalty, fee, fine, or excise tax to an amount deemed satisfactory by FYCC or the School District. Section 2. Health Insurance. L Single Insurance. FYCC shall reimburse the School District 100% of the premium cost if the Employee qualifies for, and is enrolled, in the School District's health and hospitalization insurance plan(s) for the Employee only. Dependent/Fafnily Coverage. FYCC shall reimburse the School District 90% of the premium cost if the Employee qualified for, and is enrolled, in the School District's health and hospitalization insurance plan(s) for dependent or family coverage. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. VEBA contribution. If the Employee selects the VEBA insurance option, FYCC shall reimburse the School District the following monthly amounts to the Employee's VEBA account or similar type plan as identified by the School District: • Single: $175.00 month x 12 months = $2100.00 per year • Family/Dependent: $200 Section 3. Dental Insurance. FYCC shall reimburse the School District up to $131.06 per month for single coverage or $90.00 for family coverage toward the cost of the dental insurance premium for the Employee. The premium contribution cannot exceed the Employee's cost towards a dental plan. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. Section 4. Life Insurance. The School District shall provide a group term life insurance plan in the amount of two times the Employee's annual base salary in the School District's group plan. The Employee may purchase an additional $50,000 or $100,000 in supplemental coverage at the Employee's own expense, subject to policies of the insurance carriers. These amounts may be reasonably adjusted upward at the discretion of the School District in the event of plan change. At the discretion of FYCC, higher supplemental amounts may be offered depending on the plans available through the School District. Section 5. Proration of Salary and Benefits. The group insurance benefits provided in this Agreement are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement. To the extent FYCC reduces the hours or duty days of Employee's employment to less than full-time but at least half-time, the Employee will receive prorated contributions toward health and dental insurance benefits. To the extent FYCC reduces the hours or duty days of 5 Employee's employment to less than half-time, the Employee will not receive FYCC contributions toward insurance benefits but may continue such benefits at the Employee's own expense. Section 6. Chanze in Premium Contributions and Benefits. FYCC or the School District, at its discretion, may change the School District contribution to medical insurance, dental insurance, and/or any of the medical/dental plans and other benefits identified in this section with reasonable written notice to the Employee. ARTICLE V OTHER BENEFITS Section 1. Travel Allowance School District will cover the reasonable and necessary travel expenses for Employee's travel at an allowance amount of $2400 per year. This allowance is non -accumulative, subject to verification, and any right to such an allowance end immediately upon termination or separation from employment. Allowance amounts cannot be accessed while on approved or unpaid leave. Section 2. Retirement Employee shall participate in the Minnesota Public Employees Retirement Association plan also referred to as PERA if the Employee otherwise meets the qualifying conditions set out by the Plan. Section 3. Phone Allowance FYCC shall provide the Director with a cell phone. FYCC retains the discretion to end this specific benefit at any time with notice. ARTICLE VI SCOPE OF LIABILITY The parties acknowledge that the School District has agreed to employ Employee as an accommodation to the FYCC and that it is the intention of the parties that the School District shall be reimbursed by FYCC for the costs and expenses it incurs as a result of employing the Employee. G Section 1. Unemployment Insurance School District is defined as the employer of the Employee for the purposes of unemployment insurance. If the School District incurs liability for unemployment insurance as a result of the Employee's separation from employment, FYCC agrees to reimburse the School District the full amount of any unemployment insurance liability within sixty days after the School District provides proof of such unemployment insurance expense. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such unemployment insurance expense. Section 2. Retirement (PERA), and Unforeseen Government Liabilities If the School District incurs liability directly connected to the employment of Employee through no fault of or not related to acts of the School District, and such liability results in expenses paid by the School District (hereafter the "Liability -Related Expense"), including, but not limited to, such Liability -Related Expense that was unknown by the School District at the time the Employee separated from employment , FYCC shall reimburse the School District the full amount of any actual Liability -Related Expense paid by the School District. Such reimbursement shall be paid by the FYCC within sixty days after the School District provides proof of such expense. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date such Liability -Related Expense was incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Liability -Related Expense. Section 3. Reasonable Attorney's Fees In the event the School District incurs any reasonable attorney fees or expenses (hereafter "Reasonable Attorney's Fees") resulting from Employee's actions that occur within the scope of her employment with the School District, FYCC shall, within 60 days, reimburse the School District the full amount of any such Reasonable Attorney's Fees actually paid by the School District, provided, however, that 1) the School District first tenders any claim against the School District relating to this Agreement to the School District's insurer for coverage; and 2) FYCC shall not be obligated to reimburse the School District's insurer for attorney's fees spent by the insurer in covering such claim, but FYCC shall be responsible to pay the School District's insurance deductible, if any, related to such insurance coverage. Reimbursement under this Section shall occur within 35 days after the School District provides proof of the District's payment of such Reasonable Attorney's Fees and/or insurance deductible. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date the Reasonable Attorney's Fees and/or insurance deductible were incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall 7 reimburse the School District for such Reasonable Attorney's Fees and/or insurance deductible in the same manner that FYCC would have been required to do had it not been dissolved. ARTICLE VII MISCELLANEOUS Section 1. No Assurance of Future Employment This Agreement does not offer assurance of future employment with the School District or FYCC. Section 2. Choice of Law and Severability. This Agreement shall be governed by the laws of the State of Minnesota, regardless of whether any change occurs in the Employee's domicile, or status as a resident of the State of Minnesota. If a court of law determines that any part of this Agreement is void, voidable, violates any law, or is otherwise unenforceable, the remaining portions of this Agreement shall remain in full force and effect. Section 3. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the employment of the Employee. No party has relied upon any statements or promises that are not set forth in this Agreement. This Agreement supersedes any and all prior agreements between the parties. No waiver or modification of any provision of this Agreement will be valid unless it is in writing and signed by all parties. The parties expressly acknowledge and agree that they cannot modify this Agreement through their conduct or by any means other than a writing signed by all parties. IN WITNESS WHEREOF, the parties have voluntarily entered into this Agreement on the dates shown below. This Agreement will not become effective unless and until it is approved by the FYCC governing board and is signed by all parties. EMPLOYEE: DATED: SANDRA GRENINGER FYCC: By: DATED: Adam Nafstad, FYCC Board Chairperson SCHOOL DISTRICT: By: DATED: CONSENT AND JOINDER The City of Albertville ("Albertville") and the City of St. Michael ("St. Michael") hereby join with Section VI of the foregoing Agreement and consent to being bound thereby as follows: In the event any reimbursement obligation of the FYCC as described in Section VI is not made by the FYCC, then Albertville agrees to pay the School District thirty percent (30%) of such reimbursement obligation and St. Michael agrees to pay the School District seventy percent (70%) of such reimbursement obligation. City of Albertville M Its: City of St. Michael M Its: DATED: DATED: 9 Family Youth Community Connections Notice of Employment Terms and Conditions for FYCC Supervisor Independent School District No. 885, a Minnesota body politic (the "School District") enters into this agreement ("Agreement") with Paula Adamski ("Employee"). Family Youth Community Connections (FYCC), a Minnesota non-profit corporation ("FYCC") acts as the agent of the School District, as more specifically defined in this Agreement, and in that capacity has joined as a party to this Agreement. The School District, FYCC and the Employee are hereinafter referred to collectively as the "parties" and individually as a "party." ARTICLE I DURATION AND TERMINATION Section 1. Duration. Employee is employed by the School District pursuant to the terms of this Agreement. Unless modified earlier by the mutual written consent of the parties, this Agreement shall be in full force and effect from September 1, 2019 ("Effective Date") until Employee's employment is either terminated by the School District pursuant to Section 2 of this Article I or Employee's employment is terminated by employee's resignation pursuant to Section 3 of this Article L This Agreement shall automatically expire on the Termination Date (defined in Article III, Section 1) Employee's of employment. Section 2. Termination of Employment. The Employee is an at -will employee, and the School District, upon recommendation from the FYCC may terminate this Agreement and the Employee's employment as it sees fit by providing the Employee with ten (10) calendar days written notice of termination. Neither FYCC nor the School District are required to show cause for termination of this Agreement and the Employee's employment. After the effective date of any termination, the Employee is not entitled to receive any form of unearned salary, payment of any insurance premium, severance, or any pay -out for sick leave, personal leave, crisis leave, bereavement leave, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2. Section 3. Resignation. The Employee may terminate this Agreement and his/her employment with the School District by providing the FYCC governing board or its designated chair with written notice of resignation no less than fourteen (14) calendar days in advance of the effective date of the resignation. In the event that such notice is given, the Employee must continue to perform his/her job duties diligently, in good faith, and to the best of his/her ability until the effective date of the resignation. The Employee must also act in good faith to facilitate the transfer of job duties to a new Employee. After the effective date of any resignation, the Employee is not entitled to receive any form of unearned salary, severance, or sick leave, payment of any insurance premium, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2, and Article V. The decision to grant or allow the use of unused PTO during the notice period is at the discretion of FYCC or School District. In the event that the Employee gives less than a fourteen (14) calendar day notice of resignation from employment, the Employee will be considered to have left employment "not in good standing," shall not be eligible for reemployment by the School District, and shall not be entitled to any severance or other payments the School District provides upon separation, whether expressly contained in this Agreement or otherwise provided. Section 4. Role of School District and FYCC The School District is the employer of Employee. In that capacity, the School District is responsible for the payment of Employee's salary and benefits. However, the parties agree that the FYCC shall act as the agent for the School District and in that capacity shall be responsible for supervising, reviewing and disciplining Employee. Further, FYCC shall reimburse the School District for the salary and benefits that are paid to Employee and make the contributions toward salary and benefits as set forth in this Agreement. The School District retains the discretion to reasonably modify benefit payment amounts upward at its own discretion to accommodate changes in the School District's insurance policies or benefits to avoid extensive administrative costs. In such an event, notice would be provided to the FYCC governing board and Employee. ARTICLE II DUTIES Section 1. Job Duties. The Employee will perform the duties as prescribed by FYCC whether in writing, by job description, or through other notice. The Employee shall faithfully perform the services prescribed by FYCC or its designated representative, regardless of whether such services are specifically described in a job description or this Agreement and shall abide by the rules, regulations, and policies of FYCC as established by its governing board, and any addition or amendments thereto. 2 Section 2. Basic Work Year. The Employee's duty work year shall be year-round and 260 days as scheduled by the FYCC Director. The Employee shall receive 10 paid -time off days per year accrued on a monthly basis. Employee may rollover into the following duty work year. Employee shall also receive 10 paid holidays per work year during the term of this Agreement, including: July 4, Labor Day, Thanksgiving (2 days), Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, and Memorial Day. The other paid Holiday is at the discretion of the FYCC Board. Typically, this one paid day is in March or April. Section 3. Basic Work Day Unless otherwise directed by the FYCC Director or FYCC Board, the Employee's employment shall be full-time (8 hours per day/forty hours per week). The Employee's specific hours shall be designated by the FYCC Director. If the Employee is scheduled to work eight (8) or more consecutive hours, he or she shall receive a thirty (30) minute unpaid meal break. The unpaid meal break is not considered a part of the Employee's work day. The Employee shall perform services on those legal holidays or other days on FYCC is authorized to conduct business if directed by the FYCC governing board. The Employee is non-exempt and will be paid hourly. ARTICLE III SALARY AND BENEFITS Section 1. Salary The Employee shall be paid $20.16 per hour for a forty (40) hour work week and until notified otherwise. If the Employee's employment is terminated or if the Employee resigns prior to the Expiration Date of this Agreement, FYCC shall only be responsible for paying salary and benefits earned from the Effective Date to the last date of active employment ("Termination Date"), but shall not be obligated to pay the Employee any amount of money or benefits, except as expressly provided for in this Agreement, as of the Termination Date. Section 2. Family and Medical Leave. Eligible employees, as determined by FYCC or its designee may be entitled to take unpaid leave pursuant to the Family and Medical Leave Act ("FMLA"), for the purposes 3 described in 29 U.S.C. § 2612, as amended. All such leave is subject to the conditions prescribed in the FMLA and all applicable regulations implementing the FMLA. The Employee's use of FMLA leave shall be determined by FYCC. Section 3. Proration of Salary and Benefits. The salary and benefits provided in this Agreement/Notice are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement/Notice. To the extent that FYCC reduces the hours or duty days of employment to less than full-time but at least half-time, the Employee will receive prorated salary benefits. Benefits do not apply to the Employee if employed less than half-time. ARTICLE IV INSURANCE Section 1. Limitation of School District's Obligation. The selection of the insurance carrier and policies shall be made by the STMA School District as the fiscal host, and as provided by law. It is understood and agreed by the parties that the employer's only obligation is to purchase an insurance policy and pay such amounts as agreed to herein, and no claim shall be made against FYCC or the School District as a result of a denial of insurance benefits by an insurance carrier. In the event this Agreement will or does cause penalties, fees, fines, or excise taxes to be assessed against the School District, the parties agree to renegotiate the terms of this Agreement in a manner that eliminates the penalties, fees, fines, or excise taxes or reduces the amount of any such penalty, fee, fine, or excise tax to an amount deemed satisfactory by FYCC and the School District. Section 2. Health Insurance Single Insurance. The School District shall contribute up to $540.00 per month for premiums if the Employee qualifies for, and is enrolled in the School District's health and hospitalization insurance plan(s) from September 1, 2019 until the next open enrollment period. For fiscal year 2020-21, the School District shall contribute up to $564.00 per month for premiums if the Employee qualifies for, and is enrolled in the School District's health and hospitalization insurance plan(s). Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. A portion of the monthly contribution may be put into a health saving account according to the terms and conditions of the individual insurance plan. M Dependent Coverage. FYCC shall contribute up to $1287.00 per month for premiums if the Employee who qualifies for, and is enrolled in the School District's health and hospitalization plan(s) for family/dependent coverage from September 1, 2019 until the next open enrollment period. FYCC shall contribute up to $1345.00 per month for premiums if the Employee who qualifies for, and is enrolled in the School District's health and hospitalization plan(s) for family/dependent coverage for fiscal year 2020-21. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. A portion of the monthly contribution may be put into a health saving account according to the terms and conditions of the individual insurance plan. VEBA contribution. If the Employee selects the VEBA insurance option, FYCC shall contribute the following monthly amounts to the Employee's VEBA account or similar type of plan as identified by school district. 0 Single: $87.50 month x 12 months- $1050.00 per year. These amounts may be adjusted upward with notice and at the discretion of the school district to align these benefit provisions with organizational changes in current district insurance plan offerings. Section 2. Dental Insurance. FYCC shall provide the Employee, through the school district, a contribution towards premiums for single or family dental insurance offered through the School District's group dental insurance plan up to $340.00 per year. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. Section 3. Life Insurance. FYCC shall provide a group term life insurance plan providing fifty thousand dollars ($50,000) of coverage for the Employee in the School District's group plan. The Employee may purchase an additional $25,000 or $50,000 in supplemental coverage at the Employee's own expense, subject to policies of the insurance carriers. Section 4. Proration of Salary and Benefits. The group insurance benefits provided in this Agreement are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement. To the extent FYCC reduces the hours or duty days of employment to less than full-time but at least half-time, the Employee will receive prorated contributions toward health and dental insurance benefits. To the extent FYCC reduces the hours or duty days of 5 employment to less than half-time, the Employee will not receive School District contributions toward insurance benefits but may continue such benefits at the Employee's own expense. Section 5. Chanze in Premium Contributions and Benefits. FYCC or the STMA School District, at its discretion, may change the FYCC contribution to medical insurance, dental insurance, and other benefits identified in this section with reasonable written notice to the Employee. ARTICLE V OTHER BENEFITS Section 1. Travel Allowance FYCC School District will cover the reasonable and necessary travel expenses for Employee's travel at an allowance amount of $2400 per year. This allowance is non - accumulative, subject to verification, and any right to such an allowance end immediately upon termination or separation from employment. Allowance amounts cannot be accessed while on approved or unpaid leave. Section 2. Retirement Employee shall participate in the Minnesota Public Employees Retirement Association plan also referred to as PERA if the Employee otherwise meets the qualifying conditions set out by the Plan. Section 3. Phone Allowance FYCC shall contribute up to $50.00 per month (max. of $600.00 per year) as an allowance for cell phone use. FYCC retains the discretion to end this specific benefit at any time with notice. ARTICLE VI SCOPE OF LIABILITY The parties acknowledge that the School District has agreed to employ Employee as an accommodation to the FYCC and that it is the intention of the parties that the School District shall be reimbursed by FYCC for the costs and expenses it incurs as a result of employing the Employee. Section 1. Unemployment Insurance G School District is defined as the employer of the Employee for the purposes of unemployment insurance. If the School District incurs liability for unemployment insurance as a result of the Employee's separation from employment, FYCC agrees to reimburse the School District the full amount of any unemployment insurance liability within sixty days after the School District provides proof of such unemployment insurance expense. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such unemployment insurance expense. Section 2. Retirement (PERM. and Unforeseen Government Liabilities If the School District incurs liability directly connected to the employment of Employee through no fault of or not related to acts of the School District, and such liability results in expenses paid by the School District (hereafter the "Liability -Related Expense"), including, but not limited to, such Liability -Related Expense that was unknown by the School District at the time the Employee separated from employment , FYCC shall reimburse the School District the full amount of any actual Liability -Related Expense paid by the School District. Such reimbursement shall be paid by the FYCC within sixty days after the School District provides proof of such expense. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date such Liability -Related Expense was incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Liability -Related Expense. Section 3. Reasonable Attorney's Fees In the event the School District incurs any reasonable attorney fees or expenses (hereafter "Reasonable Attorney's Fees") resulting from Employee's actions that occur within the scope of her employment with the School District, FYCC shall, within 60 days, reimburse the School District the full amount of any such Reasonable Attorney's Fees actually paid by the School District, provided, however, that 1) the School District first tenders any claim against the School District relating to this Agreement to the School District's insurer for coverage; and 2) FYCC shall not be obligated to reimburse the School District's insurer for attorney's fees spent by the insurer in covering such claim, but FYCC shall be responsible to pay the School Distict's insurance deductible, if any, related to such insurance coverage. Reimbursement under this Section shall occur within 35 days after the School District provides proof of the District's payment of such Reasonable Attorney's Fees and/or insurance deductible. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date the Reasonable Attorney's Fees and/or insurance deductible were incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Reasonable Attorney's Fees and/or insurance 7 deductible in the same manner that FYCC would have been required to do had it not been dissolved. ARTICLE VII MISCELLANEOUS Section 1. No Assurance of Future Employment. This Agreement does not offer assurance of future employment with the School District or FYCC. Section 2. Choice of Law and Severability. This Agreement shall be governed by the laws of the State of Minnesota, regardless of whether any change occurs in the Employee's domicile, or status as a resident of the State of Minnesota. If a court of law determines that any part of this Agreement is void, voidable, violates any law, or is otherwise unenforceable, the remaining portions of this Agreement shall remain in full force and effect. Section 3. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the employment of the Employee. No party has relied upon any statements or promises that are not set forth in this Agreement. This Agreement supersedes any and all prior agreements between the parties. No waiver or modification of any provision of this Agreement will be valid unless it is in writing and signed by all parties. The parties expressly acknowledge and agree that they cannot modify this Agreement through their conduct or by any means other than a writing signed by all parties. IN WITNESS WHEREOF, the parties have voluntarily entered into this Agreement on the dates shown below. This Agreement will not become effective unless and until it is approved by the FYCC governing board and is signed by all parties. EMPLOYEE DATED: Paula Adamski FYCC DATED: Adam Nafstad, FYCC Board Chairperson SCHOOL DISTRICT: By: DATED: CONSENT AND JOINDER The City of Albertville ("Albertville") and the City of St. Michael ("St. Michael") hereby join with Section VI of the foregoing Agreement and consent to being bound thereby as follows: In the event any reimbursement obligation of the FYCC as described in Section VI is not made by the FYCC, then Albertville agrees to pay the School District thirty percent (30%) of such reimbursement obligation and St. Michael agrees to pay the School District seventy percent (70%) of such reimbursement obligation. City of Albertville M Its: City of St. Michael M Its: DATED: DATED: 9 A Ib£Y'tVllj£ Mayor and Council Request for Action Smolt LWIn9- 019 Ufa. Y October 5, 2020 SUBJECT: CONSENT - PUBLIC WORKS - MEMORANDUM OF UNDERSTANDING BETWEEN WRIGHT COUNTY AND THE CITY OF ALBERTVILLE TO PURCHASE SALT FOR THE 2020-2021 SNOW AND ICE CONTROL SEASON RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve the Memorandum of Understanding between Wright County and the City of Albertville for the Purchase of Salt for the 2020-2021 Snow and Ice Control Season at a cost of $75.54 per ton. BACKGROUND: Since 2006, the City of Albertville has purchased salt from Wright County. Public Works loads the salt at the Wright County Maintenance Facility in Otsego on an as -needed basis. Reimbursement for the salt is based on the predetermined price per ton and the quantity hauled. KEY ISSUES: • The County facility is nearby and convenient. • Bulk purchasing allows for reduced material and shipping costs. • The City has limited salt storage capabilities/facilities. POLICY CONSIDERATIONS: It is City policy for Council to review and approve all service and purchasing agreements. FINANCIAL CONSIDERATIONS: The City annually budgets for ice control. The annual cost of snow and ice removal is weather dependant and varies with each season. The unit price for salt for the 2019-2020 season was $88.16 per ton. This year's price has decreased to $75.54 Total annual cost is based on quantity of salt used. Last year the city spent approximately $17,500 on salt. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve purchasing agreements for the City. Responsible Person/Department: Tim Guimont, Public Works Supervisor Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: 2020-2021 Wright County Memorandum of Understanding MEMORANDUM OF UNDERSTANDING Between WRIGHT COUNTY and CITY of ALBERTVILLE This Memorandum of Understanding is entered into between Wright County (hereafter called "County") and the City of Albertville (hereafter called "City') and sets forth the respective parties' agreement regarding the City storage and purchase of salt from the County at the County's storage facility at their maintenance facility in Otsego. It is hereby understood and mutually agreed to between the parties that: 1) The County will make salt available for the 2020-2021 snow/ice control season, from their salt storage facility in Otsego, to the City of Albertville at the following prices: Price/Ton 10% Fee Sales Tax Total Cost Salt $68.67* $6.87 0.00 $75.54 * FOB Otsego Salt prices will also be subject to a Fuel Clause in our state salt contract that states that an increase of over 20% in fuel costs will be passed on to the customer. 2) It is understood that the City will pick up their own materials from this facility using Wright County's loader and the City's trucks. 3) A daily journal, to be kept for billing purposes, must be used by the City to record each load that is picked up by the City personnel. Quantities must be submitted monthly, in writing or by fax (763-682-7313), to the Wright County Highway Department. Quantities submitted by phone call will not be acceptable. 4) The quantity of the load for each truck will be determined initially by weighing the truck with and without load at a certified scale. 5) This Memo of Understanding will be in effect until May 13, 2021. It will be reviewed by both parties after the 2020-2021 snow/ice control season to determine any needed modifications for the next year's renewal. FOR THE COUNTY OF WRIGHT FOR THE CITY OF ALBERTVILLE County Board Chair Mayor Dated: Dated: f4+ F 5 4~ J Albertville Monthly Report 2020 Wright County Sheriff's Office Sheriff Sean Deringer 3800 Braddock Ave. NE, Buffalo, MN 55313 1-800-362-3667 Fax:763-682-7610 QPOFE55I0Nq�t.S Z 4t N CARING Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 911 Abandoned Total: 1 09/13/20 18:25 911 Abandoned 2020073329 911 911 Abandoned; Medical - Fall Over 6 Feet Total: 1 09/04/20 21:24 911 Abandoned; 2020070773 911 911 Hang-up Total: 12 09/01/20 18:01 911 Hang-up 2020069772 911 09/04/20 07:12 911 Hang-up 2020070540 911 09/04/20 17:02 911 Hang-up 2020070673 911 09/05/20 23:56 911 Hang-up 2020071203 911 09/13/20 17:55 911 Hang-up 2020073312 911 09/15/20 15:00 911 Hang-up 2020073881 911 09/18/20 21:39 911 Hang-up 2020074900 911 09/20/20 01:35 911 Hang-up 2020075280 911 09/20/20 17:45 911 Hang-up 2020075432 911 09/23/20 14:44 911 Hang-up 2020076314 911 09/30/20 05:31 911 Hang-up 2020078310 911 09/30/20 21:41 911 Hang-up 2020078527 911 911 Open Line Total: 26 09/03/20 13:21 911 Open Line 2020070317 911 09/03/20 18:14 911 Open Line 2020070395 911 09/04/20 18:38 911 Open Line 2020070704 911 09/05/20 11:52 911 Open Line 2020070955 911 09/05/20 20:46 911 Open Line 2020071148 911 09/07/20 12:40 911 Open Line 2020071616 911 09/10/20 11:55 911 Open Line 2020072402 911 09/16/20 09:50 911 Open Line 2020074078 911 09/16/20 21:11 911 Open Line 2020074262 911 09/18/20 12:07 911 Open Line 2020074716 911 09/18/20 15:38 911 Open Line 2020074781 911 09/19/20 07:58 911 Open Line 2020074987 911 09/19/20 12:14 911 Open Line 2020075048 911 09/20/20 15:28 911 Open Line 2020075383 911 09/21/20 08:45 911 Open Line 2020075579 911 09/21/20 16:13 911 Open Line 2020075703 911 09/21/20 18:02 911 Open Line 2020075750 911 09/21/20 20:59 911 Open Line 2020075817 911 09/22/20 14:12 911 Open Line 2020075985 911 09/24/20 17:00 911 Open Line 2020076655 911 Page 1 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/24/20 18:24 911 Open Line 2020076691 911 09/26/20 22:53 911 Open Line 2020077467 911 09/27/20 02:27 911 Open Line 2020077513 911 09/27/20 20:00 911 Open Line 2020077673 911 09/28/20 04:56 911 Open Line 2020077736 911 09/28/20 10:19 911 Open Line 2020077787 911 911 Open Line; MVA - No Injuries Total: 1 09/21/20 15:08 911 Open Line; MVA- 2020075685 MVA- No Injuries WP20026744 911 Agency Assist Total: 1 09/25/20 01:20 Agency Assist 2020076808 Agency Assist WP20027145 Phone Aircraft Incident Total: 1 09/15/20 18:38 Aircraft Incident 2020073938 Aircraft Incident WP20026105 911 Alarm Total: 1 09/16/20 01:21 Alarm 2020074021 Alarm WP20026134 911 Animal Total: 1 09/02/2014:24 Animal 2020070029 Animal WP20024797 Phone Animal - Barking Dog Total: 1 09/04/20 21:18 Animal - Barking Dog 2020070770 Animal - Barking Dog WP20025046 911 Assault Total: 1 09/14/20 14:04 Assault 2020073568 Domestic Disturbance WP20025975 Phone Burglary Total: 2 09/05/20 07:40 Burglary 2020070883 Burglary WP20025078 Phone 09/18/2017:10 Burglary 2020074816 Burglary WP20026430 Phone Check Welfare Total: 8 09/03/20 20:26 Check Welfare 2020070428 Check Welfare WP20024926 911 09/05/20 06:14 Check Welfare 2020070875 Check Welfare WP20025074 Phone 09/12/20 13:25 Check Welfare 2020072951 Check Welfare WP20025769 911 09/13/20 18:11 Check Welfare 2020073319 Check Welfare WP20025892 Phone 09/17/20 20:32 Check Welfare 2020074545 Check Welfare WP20026322 911 09/25/20 10:37 Check Welfare 2020076879 Check Welfare WP20027178 Phone 09/26/20 01:20 Check Welfare 2020077170 Check Welfare WP20027284 Phone 09/26/20 12:55 Check Welfare 2020077270 Check Welfare WP20027324 Phone Citizen Aid Total: 5 09/08/20 07:37 Citizen Aid 2020071839 Citizen Aid WP20025385 Phone 09/15/20 07:54 Citizen Aid 2020073774 Theft WP20026042 Phone 09/17/20 20:06 Citizen Aid 2020074541 Citizen Aid WP20026321 Phone 09/20/20 22:40 Citizen Aid 2020075509 Citizen Aid WP20026670 Phone 09/25/20 19:58 Citizen Aid 2020077038 Citizen Aid WP20027248 911 Civil Complaint Total: 6 09/11/20 10:06 Civil Complaint 2020072626 Civil Complaint WP20025671 Phone Page 2 of 11 Incident Start Date/Time Initial Call CFS # Final Incident 09/14/20 10:27 Civil Complaint 2020073497 Civil Complaint 09/14/20 20:30 Civil Complaint 2020073701 Civil Complaint 09/27/20 18:20 Civil Complaint 2020077649 Civil Complaint 09/28/20 13:50 Civil Complaint 2020077834 Civil Complaint 09/29/20 12:54 Civil Complaint 2020078111 Civil Complaint Civil Process Total: 11 09/01/20 10:10 Civil Process 2020069626 09/01/20 15:08 Civil Process 2020069711 09/09/20 15:31 Civil Process 2020072229 09/14/20 10:35 Civil Process 2020073502 09/14/20 17:59 Civil Process 2020073657 09/15/20 11:18 Civil Process 2020073822 09/15/20 12:30 Civil Process 2020073840 09/16/20 10:49 Civil Process 2020074089 09/16/20 15:58 Civil Process 2020074174 09/29/20 09:59 Civil Process 2020078053 09/29/20 15:36 Civil Process 2020078154 Commercial General Alarm Total: 11 09/02/20 10:08 Commercial General 2020069939 09/05/20 01:41 Commercial General 2020070857 09/05/20 05:02 Commercial General 2020070872 09/05/20 09:06 Commercial General 2020070902 09/06/20 09:56 Commercial General 2020071267 09/07/20 09:28 Commercial General 2020071573 09/07/20 17:36 Commercial General 2020071683 09/09/20 02:08 Commercial General 2020072100 09/14/20 03:39 Commercial General 2020073433 09/20/20 00:34 Commercial General 2020075268 09/24/20 08:22 Commercial General 2020076528 Case Number WP20025958 WP20026023 WP20027459 WP20027526 WP20027627 Commercial General Alarm WP20024766 Commercial General Alarm WP20025065 Commercial General Alarm WP20025072 Commercial General Alarm WP20025085 Commercial General Alarm WP20025204 Commercial General Alarm WP20025302 Commercial General Alarm WP20025347 Commercial General Alarm WP20025479 Commercial General Alarm WP20025932 Commercial General Alarm WP20026594 Commercial General Alarm WP20027059 Court Order Violation Total: 1 09/15/20 08:36 Court Order Violation 2020073785 Court Order Violation WP20026048 Criminal Damage to Property Total: 1 09/01/20 20:27 Criminal Damage to 2020069809 Criminal Damage to Property WP20024724 How Reported Phone Phone 911 Phone Phone Officer Officer Officer Officer Phone Officer Officer Officer Officer Officer Officer Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Phone Disorderly Total: 1 09/19/20 21:18 Disorderly 2020075201 Disorderly WP20026570 911 Domestic Disturbance Total: 2 09/05/20 20:24 Domestic Disturbance 2020071136 Domestic Disturbance WP20025167 911 09/21/20 09:10 Domestic Disturbance 2020075585 Civil Complaint WP20026699 911 Drugs Total: 1 09/29/20 22:58 Drugs 2020078278 Drugs WP20027697 Phone Extra Patrol Total: 1 09/17/20 14:45 Extra Patrol 2020074430 Extra Patrol WP20026283 Phone Page 3 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported Fight Total: 4 09/04/2016:06 Fight 2020070648 Fight WP20025006 Phone 09/13/20 01:19 Fight 2020073170 Fight WP20025834 911 09/26/20 23:14 Fight 2020077476 Juvenile - Complaint WP20027404 Phone 09/27/2014:17 Fight 2020077592 Fight WP20027437 Phone Fireworks Total: 2 09/18/20 20:05 Fireworks 2020074872 Fireworks WP20026454 Phone 09/26/20 08:42 Fireworks 2020077210 Fireworks WP20027304 Phone Fireworks; Juvenile - Complaint Total: 1 09/19/20 20:25 Fireworks; Juvenile - 2020075177 Fireworks WP20026564 911 Found Person Total: 1 09/30/20 17:46 Found Person 2020078475 Found Person WP20027775 Phone Fraud - Checks - Cards Total: 2 09/09/20 18:35 Fraud - Checks - Cards 2020072276 Fraud - Checks - Cards WP20025540 09/12/20 14:36 Fraud - Checks - Cards 2020072977 Fraud - Checks - Cards WP20025777 Phone Fraud - Internet Total: 3 09/11/20 10:18 Fraud - Internet 2020072630 Fraud - Internet WP20025675 Phone 09/18/20 14:11 Fraud - Internet 2020074745 Fraud - Internet WP20026392 Phone 09/25/20 13:13 Fraud - Internet 2020076921 Fraud - Internet WP20027195 Phone Gun Incident Total: 1 09/25/20 19:07 Gun Incident 2020077013 Gun Incident WP20027241 Phone Harassment Total: 1 09/25/20 20:04 Harassment 2020077044 911 Intoxicated Person Total: 2 09/12/20 23:02 Intoxicated Person 2020073131 Intoxicated Person WP20025824 911 09/19/20 19:22 Intoxicated Person 2020075158 Executive Order WP20026557 Phone Juvenile - Complaint Total: 7 09/03/20 19:03 Juvenile - Complaint 2020070407 Juvenile - Complaint WP20024921 911 09/05/20 21:21 Juvenile - Complaint 2020071158 Juvenile - Complaint WP20025175 911 09/12/20 12:21 Juvenile - Complaint 2020072936 Juvenile - Complaint WP20025764 911 09/19/20 18:43 Juvenile - Complaint 2020075147 Juvenile - Complaint WP20026551 Phone 09/19/20 23:08 Juvenile - Complaint 2020075246 Juvenile - Complaint WP20026586 911 09/24/20 09:05 Juvenile - Complaint 2020076538 Juvenile - Complaint WP20027062 Phone 09/24/20 19:23 Juvenile - Complaint 2020076714 Juvenile - Complaint WP20027121 911 Juvenile - Runaway Total: 2 09/05/20 10:43 Juvenile - Runaway 2020070927 Juvenile - Runaway WP20025092 Phone 09/11/20 01:26 Juvenile - Runaway 2020072566 Juvenile - Runaway WP20025647 911 Lock Out - Lock In Total: 3 09/08/20 17:35 Lock Out- Lock In 2020071995 Lock Out- Lock In WP20025451 Phone Page 4 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/14/20 11:44 Lock Out - Lock In 2020073523 Lock Out - Lock In WP20025965 Phone 09/19/20 14:35 Lock Out - Lock In 2020075089 Lock Out - Lock In WP20026533 911 Lost - Found Property Total: 6 09/12/20 14:03 Lost - Found Property 2020072967 Lost - Found Property WP20025772 911 09/12/20 14:48 Lost - Found Property 2020072983 Lost - Found Property WP20025785 09/14/20 10:39 Lost - Found Property 2020073503 Lost - Found Property WP20025962 09/14/20 20:31 Lost - Found Property 2020073702 Lost - Found Property WP20026020 09/22/20 08:09 Lost - Found Property 2020075903 Lost - Found Property WP20026829 09/25/20 08:55 Lost - Found Property 2020076857 Lost - Found Property WP20027169 Medical - Back Pain Total: 1 09/08/20 10:35 Medical - Back Pain 2020071875 911 Medical - Breathing Problems Total: 4 09/02/20 16:22 Medical - Breathing 2020070063 911 09/19/20 10:16 Medical - Breathing 2020075014 911 09/24/20 16:37 Medical - Breathing 2020076646 911 09/26/20 00:01 Medical - Breathing 2020077141 Medical - Breathing Problems WP20027278 911 Medical - Chest Pain Total: 1 09/11/20 13:10 Medical - Chest Pain 2020072664 Phone Medical - Diabetic Total: 1 09/14/20 20:49 Medical - Diabetic 2020073706 911 Medical - Headache Total: 1 09/15/20 04:47 Medical - Headache 2020073759 911 Medical - Heart Problems Total: 2 09/02/20 11:32 Medical - Heart 2020069971 911 09/23/20 12:19 Medical - Heart 2020076255 Phone Medical - Overdose - Poisoning Total: 1 09/20/20 14:17 Medical - Overdose - 2020075363 911 Medical - Psychiatric - Behavioral Total: 2 09/02/20 11:37 Medical - Psychiatric - 2020069972 Medical - Psychiatric - WP20024776 Phone 09/18/20 12:02 Medical - Psychiatric - 2020074715 Medical - Psychiatric - WP20026381 Phone Medical - Seizure Total: 2 09/11/20 23:30 Medical - Seizure 2020072835 Medical - Seizure WP20025735 911 09/29/20 18:00 Medical - Seizure 2020078192 911 Medical - Sick Total: 4 09/10/20 14:52 Medical - Sick 2020072444 911 09/14/20 17:37 Medical - Sick 2020073648 911 09/23/20 01:33 Medical - Sick 2020076157 911 09/27/20 15:33 Medical - Sick 2020077607 911 Medical - Stroke Total: 2 Page 5 of 11 Incident Start Date/Time Initial Call CFS # 09/01/20 08:07 Medical - Stroke 2020069608 09/19/20 07:22 Medical - Stroke 2020074981 Medical - Unconscious - Fainting Total: 3 09/04/20 14:58 Medical - Unconscious - 2020070629 09/20/20 01:27 Medical - Unconscious - 2020075278 09/28/20 13:16 Medical - Unconscious - 2020077824 Medical - Unknown Total: 1 09/24/20 20:25 Medical - Unknown 2020076736 Missing Person Total: 2 09/08/20 22:28 Missing Person 2020072062 09/09/20 16:00 Missing Person 2020072234 Final Incident Case Number Death Investigation - Natural WP20026604 Death Investigation - Natural WP20027525 Missing Person Missing Person MVA - Injuries Total: 2 09/20/20 16:38 MVA - Injuries 2020075405 Agency Assist 09/24/20 04:46 MVA - Injuries 2020076509 Agency Assist MVA - No Injuries Total: 7 09/01/20 14:26 MVA - No Injuries 2020069699 09/04/20 14:22 MVA - No Injuries 2020070624 09/05/20 11:06 MVA - No Injuries 2020070939 09/07/20 16:55 MVA - No Injuries 2020071678 09/09/20 12:00 MVA - No Injuries 2020072182 09/15/20 18:58 MVA - No Injuries 2020073942 09/26/20 13:24 MVA - No Injuries 2020077288 Neighborhood Dispute Total: 1 09/06/20 15:25 Neighborhood Dispute 2020071362 Noise Total: 2 09/12/20 22:42 Noise 2020073121 09/25/20 23:37 Noise 2020077135 Parking Total: 6 09/01/20 22:47 Parking 2020069853 09/02/20 00:17 Parking 2020069867 09/02/20 02:26 Parking 2020069892 09/05/20 00:59 Parking 2020070843 09/17/2015:15 Parking 2020074439 09/19/20 23:33 Parking 2020075255 Phone Call Total: 2 09/14/20 17:58 Phone Call 2020073655 09/30/20 10:34 Phone Call 2020078355 Probation Check Total: 6 09/07/20 16:59 Probation Check 2020071679 09/14/20 19:55 Probation Check 2020073692 MVA - No Injuries MVA - No Injuries MVA - No Injuries MVA - No Injuries MVA - No Injuries MVA - Hit & Run MVA - No Injuries How Reported 911 911 Phone WP20025474 Phone WP20025523 Officer WP20026642 911 WP20027050 911 WP20024684 WP20024996 WP20025098 WP20025345 WP20025506 WP20026107 WP20027327 Neighborhood Dispute WP20025233 Noise WP20025821 Noise WP20027273 Parking WP20024738 Officer Parking WP20024742 Officer Parking WP20024745 Officer Parking WP20025061 Officer Parking WP20026589 Officer Other Officer Officer Page 6 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/23/20 16:57 Probation Check 2020076371 Officer 09/23/20 18:19 Probation Check 2020076399 Officer 09/30/20 18:21 Probation Check 2020078485 Officer 09/30/20 21:01 Probation Check 2020078518 Officer Prowler; Extra Patrol Total: 1 09/04/20 17:39 Prowler; Extra Patrol Public Disturbance Total: 1 09/05/20 01:26 Public Disturbance Repossession Total: 2 09/04/2010:54 Repossession 09/24/20 22:40 Repossession 2020070688 Suspicious - Person - Vehicle WP20025021 2020070852 Public Disturbance WP20025063 2020070574 2020076775 Residential Medical Alarm Total: 1 09/09/20 12:41 Residential Medical 2020072188 Residential Medical Alarm WP20025509 Search Warrant Total: 1 09/30/20 12:48 Search Warrant 2020078392 Search Warrant WCID20027742 Sign - Signal Repair Total: 2 09/22/20 07:06 Sign - Signal Repair 2020075891 09/25/20 08:53 Sign - Signal Repair 2020076854 Suspicious - Circumstances Total: 7 09/04/20 02:44 Suspicious - 2020070512 09/06/20 00:23 Suspicious - 2020071212 09/19/20 16:51 Suspicious - 2020075122 09/25/20 07:00 Suspicious - 2020076838 09/25/20 11:45 Suspicious - 2020076900 09/26/20 23:07 Suspicious - 2020077474 09/28/20 11:06 Suspicious - 2020077796 Suspicious - Person - Vehicle Total: 6 09/02/20 00:05 Suspicious - Person - 2020069865 09/02/20 23:49 Suspicious - Person - 2020070204 09/08/20 10:29 Suspicious - Person - 2020071874 09/22/20 06:09 Suspicious - Person - 2020075884 09/22/20 11:45 Suspicious - Person - 2020075954 09/26/20 04:27 Suspicious - Person - 2020077189 Theft Total: 9 Suspicious - Circumstances WP20024954 Motorist Aid WP20025186 Fraud - Internet WP20026544 Suspicious - Circumstances WP20027162 Suspicious - Circumstances WP20027185 Suspicious - Circumstances WP20027402 Suspicious - Circumstances WP20027513 Suspicious - Person - Vehicle WP20024741 Suspicious - Person - Vehicle WP20024850 Suspicious - Person - Vehicle WP20025399 Suspicious - Person - Vehicle WP20026817 Suspicious - Person - Vehicle WP20026847 Suspicious - Person - Vehicle WP20027295 BE Phone Officer Phone Phone 911 Phone Phone Phone Phone 911 Phone Phone Phone Phone Phone Phone Text 09/04/20 10:54 Theft 2020070573 Lost - Found Property WP20024973 Phone 09/13/20 09:51 Theft 2020073219 Commercial Burglary WP20025857 Phone 09/13/2010:39 Theft 2020073226 Theft WP20025860 Phone 09/13/2015:08 Theft 2020073275 Theft WP20025879 Phone 09/14/20 09:47 Theft 2020073486 Theft WP20025952 Phone 09/14/2019:21 Theft 2020073689 Theft WP20026014 Phone 09/17/2017:14 Theft 2020074482 Theft WP20026297 911 Page 7 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/21/20 05:48 Theft 2020075539 Theft WP20026679 Phone 09/26/2019:51 Theft 2020077410 Theft WP20027380 Theft - From Vehicle Total: 1 09/04/20 12:55 Theft - From Vehicle 2020070598 Theft - From Vehicle WP20024983 Phone Theft - Shoplifting Total: 11 09/04/20 20:02 Theft - Shoplifting 2020070735 Theft - Shoplifting WP20025033 911 09/05/20 18:43 Theft - Shoplifting 2020071101 Theft - Shoplifting WP20025155 911 09/10/20 14:08 Theft - Shoplifting 2020072430 Theft - Shoplifting WP20025600 Phone 09/14/20 15:25 Theft - Shoplifting 2020073606 Theft - Shoplifting WP20025986 Phone 09/21/20 11:28 Theft - Shoplifting 2020075624 Theft - Shoplifting WP20026713 Phone 09/23/20 12:42 Theft - Shoplifting 2020076267 Theft - Shoplifting WP20026964 Phone 09/23/20 12:54 Theft - Shoplifting 2020076271 Theft - Shoplifting WP20026965 911 09/26/20 17:19 Theft - Shoplifting 2020077363 Theft - Shoplifting WP20027364 Phone 09/26/20 18:11 Theft - Shoplifting 2020077383 Theft - Shoplifting WP20027369 Phone 09/28/20 18:32 Theft - Shoplifting 2020077914 Theft - Shoplifting WP20027558 Phone 09/30/20 15:47 Theft - Shoplifting 2020078441 Theft - Shoplifting WP20027763 Phone Threats Total: 3 09/08/2016:55 Threats 2020071979 Threats WP20025446 Phone 09/14/2010:43 Threats 2020073505 Threats WP20025960 Phone 09/17/20 23:45 Threats 2020074599 Threats WP20026335 Phone Tow Total: 1 09/29/2019:46 Tow 2020078231 Tow WP20027675 Phone Traffic -Complaint Total: 10 09/01/20 12:47 Traffic - Complaint 2020069669 Theft - Shoplifting WP20024670 911 09/17/20 10:51 Traffic- Complaint 2020074368 Traffic- Complaint WP20026261 Phone 09/18/20 14:15 Traffic- Complaint 2020074748 Traffic- Complaint WP20026396 Phone 09/22/20 06:45 Traffic - Complaint 2020075887 Traffic - Complaint WP20026818 Phone 09/22/20 07:44 Traffic - Complaint 2020075900 Traffic - Complaint WP20026823 Phone 09/22/20 17:25 Traffic - Complaint 2020076061 Phone 09/24/20 18:19 Traffic - Complaint 2020076689 Traffic - Complaint WP20027115 911 09/26/20 11:39 Traffic - Complaint 2020077246 Traffic - Complaint WP20027316 Phone 09/26/20 13:27 Traffic - Complaint 2020077290 Traffic - Complaint WP20027329 Phone 09/26/20 15:05 Traffic - Complaint 2020077327 Agency Assist WP20027345 Phone Traffic - Hazard Total: 2 09/21/20 07:24 Traffic- Hazard 2020075560 Traffic- Hazard WP20026687 Phone 09/25/20 16:06 Traffic- Hazard 2020076961 Traffic- Hazard WP20027215 911 Traffic Stop Total: 97 09/01/20 11:00 Traffic Stop 2020069634 Officer 09/01/20 20:44 Traffic Stop 2020069818 Officer 09/01/20 21:31 Traffic Stop 2020069834 Officer 09/01/20 22:17 Traffic Stop 2020069847 Officer 09/01/20 23:10 Traffic Stop 2020069854 Officer Page 8 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/02/20 08:19 Traffic Stop 2020069918 Officer 09/03/20 01:35 Traffic Stop 2020070217 Officer 09/03/20 20:12 Traffic Stop 2020070422 Officer 09/03/20 23:08 Traffic Stop 2020070478 Officer 09/05/20 01:08 Traffic Stop 2020070844 Warrant - Arrest WP20025062 Officer 09/05/20 01:36 Traffic Stop 2020070855 Officer 09/05/20 06:49 Traffic Stop 2020070879 Officer 09/05/20 14:55 Traffic Stop 2020071027 Officer 09/06/20 05:53 Traffic Stop 2020071247 Officer 09/06/20 14:31 Traffic Stop 2020071339 Officer 09/06/20 19:21 Traffic Stop 2020071444 Officer 09/06/20 21:36 Traffic Stop 2020071485 Officer 09/06/20 22:33 Traffic Stop 2020071505 Officer 09/07/20 01:11 Traffic Stop 2020071536 Officer 09/08/20 14:13 Traffic Stop 2020071936 Officer 09/08/20 20:30 Traffic Stop 2020072046 Officer 09/08/20 20:52 Traffic Stop 2020072050 Officer 09/08/20 21:12 Traffic Stop 2020072054 Officer 09/08/20 23:58 Traffic Stop 2020072086 Officer 09/09/20 00:08 Traffic Stop 2020072091 Officer 09/09/20 20:07 Traffic Stop 2020072293 Drugs WP20025552 Officer 09/10/20 02:35 Traffic Stop 2020072329 Officer 09/10/20 02:52 Traffic Stop 2020072330 Officer 09/10/20 13:33 Traffic Stop 2020072419 Traffic Stop WP20025596 Officer 09/10/20 21:48 Traffic Stop 2020072546 Officer 09/10/20 22:56 Traffic Stop 2020072551 Traffic Stop WP20025641 Officer 09/10/20 23:11 Traffic Stop 2020072553 Traffic Stop WP20025642 Officer 09/12/20 19:30 Traffic Stop 2020073056 Officer 09/12/20 19:47 Traffic Stop 2020073061 Officer 09/12/20 20:34 Traffic Stop 2020073076 Officer 09/12/20 21:57 Traffic Stop 2020073108 Traffic Stop WP20025818 Officer 09/12/20 22:13 Traffic Stop 2020073112 Traffic Stop WP20025819 Officer 09/13/20 20:37 Traffic Stop 2020073356 Officer 09/13/20 20:44 Traffic Stop 2020073359 Officer 09/14/20 00:19 Traffic Stop 2020073412 Drugs WP20025923 Officer 09/14/20 01:00 Traffic Stop 2020073419 Officer 09/14/20 01:24 Traffic Stop 2020073423 Officer 09/14/20 01:37 Traffic Stop 2020073424 Officer 09/14/20 01:44 Traffic Stop 2020073426 Officer 09/14/20 06:13 Traffic Stop 2020073444 Officer 09/14/20 17:58 Traffic Stop 2020073656 Traffic Stop WP20026005 Officer 09/14/20 18:27 Traffic Stop 2020073666 Officer 09/15/20 15:26 Traffic Stop 2020073891 Traffic Stop WP20026081 Officer 09/16/20 01:32 Traffic Stop 2020074022 Traffic Stop WP20026136 Officer 09/16/20 02:24 Traffic Stop 2020074028 Officer 09/16/20 16:07 Traffic Stop 2020074179 Officer 09/16/20 16:19 Traffic Stop 2020074182 Officer Page 9 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/16/20 21:01 Traffic Stop 2020074260 Officer 09/17/20 14:34 Traffic Stop 2020074427 Officer 09/17/20 15:54 Traffic Stop 2020074453 Officer 09/18/20 11:06 Traffic Stop 2020074691 Officer 09/19/20 00:05 Traffic Stop 2020074949 Officer 09/19/20 15:12 Traffic Stop 2020075098 Traffic Stop WP20026536 09/19/20 16:20 Traffic Stop 2020075114 09/20/20 15:34 Traffic Stop 2020075388 Officer 09/20/20 20:03 Traffic Stop 2020075473 Officer 09/21/20 07:51 Traffic Stop 2020075565 Traffic Stop WP20026691 Officer 09/22/20 14:44 Traffic Stop 2020075996 Officer 09/22/20 15:20 Traffic Stop 2020076011 Officer 09/22/20 23:32 Traffic Stop 2020076139 Officer 09/23/20 00:56 Traffic Stop 2020076150 Officer 09/23/20 07:18 Traffic Stop 2020076182 Officer 09/23/20 20:30 Traffic Stop 2020076441 Officer 09/24/20 19:19 Traffic Stop 2020076710 Officer 09/24/20 20:22 Traffic Stop 2020076734 Officer 09/24/20 22:23 Traffic Stop 2020076770 DUI WP20027139 Officer 09/24/20 23:35 Traffic Stop 2020076787 Officer 09/25/20 05:23 Traffic Stop 2020076831 Officer 09/25/20 14:55 Traffic Stop 2020076946 Officer 09/26/20 08:31 Traffic Stop 2020077207 Officer 09/26/20 08:44 Traffic Stop 2020077212 Officer 09/26/20 12:59 Traffic Stop 2020077273 Officer 09/26/20 13:30 Traffic Stop 2020077292 Officer 09/26/20 14:23 Traffic Stop 2020077310 Officer 09/26/20 19:51 Traffic Stop 2020077409 Officer 09/26/20 22:33 Traffic Stop 2020077461 Officer 09/27/20 10:27 Traffic Stop 2020077549 Officer 09/27/20 13:24 Traffic Stop 2020077583 Officer 09/27/20 20:44 Traffic Stop 2020077687 Officer 09/28/20 06:06 Traffic Stop 2020077743 Officer 09/28/20 06:12 Traffic Stop 2020077744 Officer 09/28/20 06:54 Traffic Stop 2020077748 Officer 09/28/20 07:48 Traffic Stop 2020077757 Officer 09/28/20 22:30 Traffic Stop 2020077973 Officer 09/28/20 23:38 Traffic Stop 2020077983 Officer 09/29/20 10:57 Traffic Stop 2020078070 Officer 09/30/20 06:17 Traffic Stop 2020078316 Officer 09/30/20 11:14 Traffic Stop 2020078374 Traffic Stop WP20027730 Officer 09/30/20 13:08 Traffic Stop 2020078395 Officer 09/30/20 19:53 Traffic Stop 2020078505 Officer 09/30/20 22:37 Traffic Stop 2020078543 Officer 09/30/20 22:58 Traffic Stop 2020078549 Officer Unwanted Person Total: 1 Page 10 of 11 Incident Start Date/Time Initial Call CFS # Final Incident Case Number How Reported 09/01/20 17:04 Unwanted Person Total Records: 341 2020069753 Unwanted Person v��yz�i�yzrc�ya ME Page 11 of 11 �lbertvillc Mayor and Council Request for Action October 5, 2020 SUBJECT: FINANCE -CENTER FOR TECH AND CIVIC LIFE COVID-19 RESPONSE GRANT FOR ELECTIONS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: MOTION TO: Approve the Center for Tech and Civic Life Covid-19 response grant agreement for elections in the amount of $5,000. BACKGROUND: The City of Albertville received information on additional grant funding available from the Center for Tech and Civic Life (CTCL), a nonpartisan organization that provides technical assistance to elections administrators. The grant program is intended to support municipalities with a demonstrated need in the administration of safe elections during the pandemic. Staff submitted the application and was informed the City was awarded $5,000. LEGAL CONSIDERATIONS: The City Attorney has reviewed the grant agreement and has identified the following items that the City should consider. The City Attorney does not have any recommended changes at this time. Paragraph 9 allows the CTCL to ask for the return of all or part of the grant if it determines, in its sole discretion, that the terms of the agreement have not been met by the City. FINANCIAL CONSIDERATIONS: This is an additional $5,000 for Covid-19 related expenses for elections. Staff has reviewed and does have enough qualifying expenses to use the entire grant that has been awarded. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Center for Tech Civic Life Grant Agreement September 25, 2020 Albertville City, Minnesota Finance Director 5959 Main Ave NE, P.O. Box 9 Albertville, MN 55301 Dear Tina Lannes, I am pleased to inform you that based on and in reliance upon the information and materials provided by Albertville City, the Center for Tech and Civic Life ("CTCL"), a nonprofit organization tax-exempt under Internal Revenue Code ("IRC") section 501(c)(3), has decided to award a grant to support the work of Albertville City ("Grantee") The following is a description of the grant: AMOUNT OF GRANT: $5,000.00 USD PURPOSE: The grant funds must be used exclusively for the public purpose of planning and operationalizing safe and secure election administration in Albertville City in 2020 ("Purpose") Before CTCL transmits these funds to Grantee, CTCL requires that Grantee review and sign this agreement ("Grant Agreement") and agree to use the grant funds in compliance with the Grant Agreement and with United States tax laws and the laws and regulations of your state and jurisdiction ("Applicable Laws"). Specifically, by signing this letter Grantee certifies and agrees to the following: 1. Grantee is a local government unit or political subdivision within the meaning of IRC section 170(c)(1). 2. This grant shall be used only for the Purpose described above, and for no other purposes. 3. Grantee has indicated that the amount of the grant shall be expended on the following specific election administration needs: Non -partisan voter education, Personal protective equipment (PPE) for staff, poll workers, or voters, Poll worker recruitment funds, hazard pay, and/or training expenses, Polling place rental and cleaning expenses for early voting or Election Day, Temporary staffing, and Vote-by- mail/Absentee voting equipment or supplies. Grantee may allocate grant funds among those needs, or to other public purposes listed in the grant application, without further notice to or permission of CTCL. 4. Grantee shall not use any part of this grant to make a grant to another organization, except in the case where the organization is a local government unit or political subdivision within the meaning of IRC section 170(c)(1) or a nonprofit organization tax-exempt under IRC section 501(c)(3), and the subgrant is intended to accomplish the Purpose of this grant. Grantee shall take reasonable steps to ensure that any such subgrant is used in a manner consistent with the terms and conditions of this Grant Agreement, including requiring that subgrantee agrees in writing to comply with the terms and conditions of this Grant Agreement. 5. The grant project period of June 15, 2020 through December 31, 2020 represents the dates between which covered costs may be applied to the grant. The Grantee shall expend the amount of this grant for the Purpose by December 31, 2020. 6. Grantee is authorized to receive this grant from CTCL and certifies that (a) the receipt of these grant funds does not violate any Applicable Laws, and (b) Grantee has taken all required, reasonable and necessary steps to receive, accept and expend the grant in accordance with the Purpose and Applicable Law. 7. The Grantee shall produce a brief report explaining and documenting how grant funds have been expended in support of the activities described in paragraph 3. This report shall be sent to CTCL no later than January 31, 2021 in a format approved by CTCL and shall include with the report a signed certification by Grantee that it has complied with all terms and conditions of this Grant Agreement. 8. This grant may not supplant previously appropriated funds. The Grantee shall not reduce the budget of the City Clerk ("the Election Department") or fail to appropriate or provide previously budgeted funds to the Election Department for the term of this grant. Any amount supplanted, reduced or not provided in contravention of this paragraph shall be repaid to CTCL up to the total amount of this grant. 9. CTCL may discontinue, modify, withhold part of, or ask for the return all or part of the grant funds if it determines, in its sole judgment, that (a) any of the above terms and conditions of this grant have not been met, or (b) CTCL is required to do so to comply with applicable laws or regulations. 10. The grant project period of June 15, 2020 through December 31, 2020 represents the dates between which covered costs for the Purpose may be applied to the grant. Your acceptance of and agreement to these terms and conditions and this Grant Agreement is indicated by your signature below on behalf of Grantee. Please have an authorized CENTER FOR TECH & CIVIC LIFE 233 N. MICHIGAN AVE., SUITE 1800 CHICAGO, IL 60601 HELLO@TECHANDCIVICLIFE.ORG PAGE 2 representative of Grantee sign below, and return a scanned copy of this letter to us by email at grants@techandciviclife.or . On behalf of CTCL, I extend my best wishes in your work. Sincerely, Tiana Epps Johnson Executive Director Center for Tech and Civic Life GRANTEE -32 Title: Date: CENTER FOR TECH & CIVIC LIFE 233 N. MICHIGAN AVE., SUITE 1800 CHICAGO, IL 60601 HELLO@TECHANDCIVICLIFE.ORG PAGE 3 A\1bertville Mayor and Council Request for Action Smolt LWing. Big Ufs. October 5, 2020 SUBJECT: FINANCE — CARES ACT FUNDING REIMBURSEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2020-027 approving the CARES Funding City Expense Reimbursement. BACKGROUND: The State is requiring Cities to submit a CARES expenditure report monthly for reimbursable COVID related expenses. The next report is due October 7, 2020 for expenditures from March 1 — September 30, 2020. Both the state and LMC are recommending this be done via Council resolution. The attached resolution outlines these reimbursable expenditures. The total cost to date for approval is $353,763.87 (of which $79,006.24 was approve on September 8, 2020) of the $563,922 in coronavirus relief funds (CRF) the City received from the CARES Act. Council is approving the additional $274,757.63. The attached eligible expenses are all the expensed to date due to the reclassification for reporting changes.. KEY ISSUES: • The three-part test that the City Council must consider when authorizing use of the funds are: o Is the expenditure necessary to plan, respond, protect against COVID- l 9? o Is the expenditure not accounted for in the most recently approved budget as of March 27, 2020 or substantially different use from any expected use of funds in such a line item, allotment or allocation? o Is the expenditure incurred and paid for between March 1, 2020-November 15, 2020 (with the exceptions of payroll incurred through November 151h with a pay date after November 15, 2020 and/or purchase of qualifying items that were expected to be received and paid for by November 15, 2020, but have been delayed due to supply chain)? FINANCIAL CONSIDERATIONS: City staff and been tracking COVID related expenses that are eligible. LEGAL CONSIDERATIONS: Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution 2020-027 List of CARES Funding reimbursable expenses CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2020-027 A RESOLUTION APPROVING CARES FUNDING CITY EXPENSE REIMBURSMENT WHEREAS, The City of Albertville has received $563,922 in coronavirus relief funds (CRF) under the Coronavirus Aid, Relief and Economic Security Act (CARES Act); and WHEREAS, The Cares Act provides that payments from the fund may only be used to cover cost that: Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19) Were not accounted for in the budget most recently approved as of March 27, 2020; and, Were incurred during the period that begins on March 1, 2020 and ends November 15, 2020. (The CARES Act has a deadline of December 30, 2020, however the state is allowed to implement an earlier date. The State of Minnesota has chosen to implement November 15, 2020 as the ending date for incurring expenses). and WHEREAS, the City of Albertville has expended an additional $274,757.63 in eligible reimbursable CARES Act funds including unbudgeted purchased PPE supplies (i.e. sanitizer, masks, plexiglass, etc.), hourly staffing time for CRF Funds administration and for COVID items like paid COVID administrative leave, telework equipment, election public health safety items, re-entry plan and supplies and other eligible items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: that the City Council of the City of Albertville finds and hereby approves such expenditures as eligible for CARES funds reimbursement to the City and directs the Finance Director to process and report such reimbursement in the amount of $274,757.63. Adopted by the City Council of the City of Albertville this 5th day of October, 2020. Jillian Hendrickson, Mayor ATTEST: Kristine Luedke, City Clerk s u c-I N O m 00 � c O m O � 00 O I-R 00 1- O m m 0 1� � Ln m o m O to N Ln V? rV VT r, ri an 00 7 -u-,V} 00 V} VT m Q) ID V) V? V) V 00 m 'oa o 0 0 ooo m m Lq O I, O O V N N O u) °� a LNo mm oc) o n V -U-� r V). 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Mayor and Council Request for Action October 5, 2020 SUBJECT: PUBLIC WORKS — PURCHASE OF 2021 CHEVY SILVERADO 250OHD 4WD CREW CAB PICKUP RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve purchase of a new 2021 Chevy Silverado 250OHD 4wd crew cab pickup in the amount of $32,315.54. INFORMATION: This is a programed purchase to replace the 2001 Chevy % ton pickup. The heavy duty crew cab option is recommended, as this will be the vehicle the Albertville Royalty uses to pull the float and has room for more people and is better suited for pulling. KEY ISSUES: • The proposed purchase will replace the 2001 Chevy 1/2 ton. • This is a budgeted purchase and consistent with the city's CIP. • The price is based on Minnesota State Contract Pricing. • The pickup will be used by the Albertville Royalty program. FINANCIAL ISSUES: The plow truck has been budgeted for and funds will come from capital reserves. Responsible Person/Title: Tile Guimont, Public Works Supervisor Submitted through: Adam Nafstad, City Administrator-PWD A\Ibc tvijlie City Administrator's Update Small Town living. Big City We. October 5, 2020 GENERAL ADMINISTRATION Absentee Voting: Absentee voting for the November 3 General Election began on September 18 and is available through November 2. The Albertville City Hall is open 7:00 a.m. to 5:30 p.m. Monday through Thursday for in -person voting and will also be open on Saturday, October 31 from 10:00 a.m. to 3:00 p.m. Voters may also drop off their completed absentee ballots at City Hall during this time. Absentee Ballot Requests: Wright County reports that as of September 25, they have received over 16,000 absentee ballot requests for the County. Our City has received over 1,000 requests and over 350 voters have already returned their completed absentee ballots. FYCC Contracts: Included on the consent are the revised FYCC agreements which reflect the changes requested at the previous meeting. The FYCC Board approved the updated agreements at September 28 meeting. Parks Committee: The Parks Committee is recommending the Council consider incorporating the attached skate park concept in the current Central Park construction project. Staff will present the concepts at Monday's meeting. Central Park Shelter: The ceiling was recently completed and the other architectural enhancements are expected to be completed soon. Planning Commission: At their October meeting, the Planning Commission will be reviewing concepts for single-family housing across from Middle School West. Additionally, the Planning Commission will be reviewing a concept for industrial manufacturing and multi -family housing on the Darkenwald property. ENGINEERING/PUBLIC WORKS BNSF Quite Zone Study: I expect to have a preliminary engineering report to present at the next meeting. 1-94 Project: Staff continues to work with MnDOT on options to relocate the ponds proposed to be constructed on the old creamery site and purchase the land from the state for development. 58th Street NE and Central Park Improvements: The project is expected to be complete by mid- October. Concrete work is nearing completion and bituminous paving will begin this week. CSAH 19 and 701h Street: CASH 19 is open to traffic and the contractor is working on median landscaping. The Maclver/CSAH 38 intersection is currently closed for construction of the roundabout. All work is expected to be completed by mid -November. Attachments: - Central Park Skate Park Concept City Administrator's Update Page 2 of 2 October 5, 2020 ZY OZ JW oz mcs 0 z Q J n n W U z O U ry Q z J W ry n 1 Q a w Q a a U) z O_ J