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2020-09-21 City Council Agenda PacketNbertAlle UM Torun Uwnw Ny C1W lw. City of Albertville Council Agenda Monday, September 21, 2020 City Council Chambers 7:00 p.m. PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance — Roll Call 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the September 8, 2020 regular City Council meeting minutes as presented (pgs. 4-9) B. Authorize the Monday, September 21, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg. 10) C. Approve Resolution No. 2020-022 Establishing the Absentee Ballot Board for the 2020 General Election. (pg. 11-13) D. Approve Lawful Gambling Premises permit for the Church of St. Albert for St. Albert Parish Center on December 13, 2020. (pgs. 14-16) E. Approve a Therapeutic Massage Enterprise License for Summit Chiropractic and Wellness Center located at 10904 57a` Street NE, Suite 107, through December 31, 2020, to provide massage therapeutic services contingent upon a successful background investigation and approval from the Building Official. (pg.17-18) F. Approve Driveway Replace Agreement for 6242 Karston Avenue NE in the amount of $8,000. (pg. 19-21) 7. Wright County Sheriffs Office — Updates, reports, etc. 8. Department Business City of Albertville Council Agenda Monday, September 21, 2020 Page 2 of 3 A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Planning/Zoning 1). Stormy Cycle — Conditional Use Permit for Outdoor Storage (pgs. 22-33) (Adopt Resolution No. 2020-023 approving the Conditional Use Permit for Outdoor Storage for Stormy Cycle with Conditions.) C. Finance 1). 2021 Preliminary Budget and Property Tax Levy (pgs. 34-39) (Approve Resolutions No. 2020-020 and 2020-021 adopting the 2020 Preliminary Tax Levy collectible in 2021, and adopting the 2021 Preliminary Budget, respectively.) 2). CARES Act Funding Procedures and Draft Budget (pgs. 40-43) (Approve the Coronavirus Relief Aid procedures, the draft CFR budget and direct staff to begin seeking quotes, purchases and allocations consistent with the draft budget) D. Fire 1). Purchase of 31 Secondary/Back-up Sets of Turnout Gear (pg. 44-45) (Authorize the purchase of 31 secondary/back-up sets of turnout gear for the Fire Department.) E. City Clerk 1). Set Canvass Board Meeting (pg. 46) (Set the Canvass Board meeting to certify the results of November 3, 2020 General Election for 5: 30 p.m. on Thursday November 12, 2020 in the Council Chambers) F. Public Works/Engineering - None G. Building —None H. Legal 1). City Code Regarding Picketing in Residential Areas - Discussion City of Albertville Council Agenda Monday, September 21, 2020 Page 3 of 3 I. Administration 1). City Hall Office Space Revisions (pgs. 47-48) (Motion to approve quote from Business Essentials in the amount of $18,351 to replace front office work stations) 2). Purchase of Creamy Site — Discussion/Update 3). City Administrator's Update (pg. 49) 9. Announcements and/or Upcoming Meetings Sept 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Oct 5 City Council, 7:00 p.m. Oct 12 STMA Arena Board, 6:00 p.m. Oct 13 Planning Commission, 7:00 p.m. Oct 19 City Council, 7:00 p.m. Oct 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. 10. Adjournment A.1bertville s.d T"M u*0ft aw UP& Call to Order City of Albertville Council Minutes (Draft) Tuesday, September 8, 2020 Via Video/Phone Conference Acting Mayor Olson called the meeting to order at 7:13 p.m. 2. Pledge of Allegiance — Roll Call Present: Mayor Hendrickson (excused at 7:45p.m.), Acting Mayor Olson, Councilmember Hudson Councilmember Halling (joined meeting at 7:41 p.m.) Absent: Councilmember Cocking Staff Present: City Administrator-PWD Adam Nafstad, City Finance Director Tina Lannes, Building Department Maeghan Becker, City Planner Al Brixius, City Attorney Mike Couri and Fire Chief Eric Bullen 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda Motion by Hudson seconded by Hendrickson, to approve the Agenda as presented. Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent: Cocking and Halting. MOTIONDECLARED CARRIED 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 17, 2020 regular City Council meeting minutes as presented (pgs 4-7) B. Authorize the Monday, September 8, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 8) Agenda Page 4 C. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Director of FYCC, conditioned on St. Michael's passage of the same. (pgs 9-17) D. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Supervisor of FYCC, conditioned on St. Michael's passage of the same. (pg 18-26) Attorney Couri and Acting Mayor Olson recommending pulling items C and D from the consent agenda for discussion under Legal. Motion by Hendrickson seconded by Hudson, to approve the Consent Agenda as amended Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent. Cocking and Hailing. MOTION DECLARED CARRIED 7. Wright County Sheriff's Office — Updates, reports, etc. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc) Acting Mayor Olson provided an update of the Joint Powers Water Board and mentioned that the generator is to be installed this winter and the project is currently is under budget. Olson also informed the council that the parks meeting consisted of mostly central park discussion. Nafstad stated that staff will be coming back with a modified park plan and looking into some modification requests for the skate park in central park. B. Planning/Zoning 1). Live Music Complaints - Neighbors Eatery & Saloon (pgs 27-29) Couri presented to the council the live music complaint from August 15, 2020 in which the police were called. There was a band playing amplified music in the parking lot until around midnight and Neighbors Eatery& Saloon did not have the required permit from the City. Couri informed the Council that with the violations the council may or may not choose to impose a sanction. Brixius stated that the City approved a conditional use permit for outside dining and a condition of that permit was there would be no outdoor amplified music in the outdoor dining area and parking would be provided. Joe Holtz from Neighbors Eatery & Saloon mentioned that previously they have only had bands during Friendly City Days and have not applied for a permit. Joe stated they didn't realize a Agenda Page 5 permit was needed. There was further discussion on the on the music complaint and special event permit for Neighbors Eatery & Saloon. Council Member Hudson suggested the sanction could be the fee of what the permit would have been. Nafstad stated the permit fee would have been $100. There was additional discussion on amplified music events requirements. Motion by Hudson seconded by Olson, to forgo the $500 penalty and charge the fees as if the permit was pull of $100. Ayes: Hudson, Hendrickson, Hailing and Olson. Nays: None. Absent: Cocking. MOTIONDECLARED CARRIED 2). Special Event Permit — Albertville Lions Car Show (Motion to approve the Special Event Permit for the Albertville Lions to close off Lachman Avenue for a Car Show on September 12, 2020 subject to the required conditions) (pgs 30-39) Brixius presented to the council the Albertville Lions is looking into having a car show with some food trucks, they will include trash receptacles, closing of the street and acoustic music from 11-3 on Saturday September 12a' along with following the stay safe Minnesota guidelines. Motion by Hudson seconded by Hendrickson, to approve the special Event Permit for the Albertville Lions to close off Lachman Ave for a car show on September 12, 2020 subject to the required condition. Ayes: Hudson, Hendrickson and Olson. Nays: None. Absent: Cocking and Halling. MOTIONDECLARED CARRIED 3). Special Event Permit - STMA Turkey Day 5K (Motion to approve the Special Event Permit for the STAM Girls Cross Country Booster Club to conduct a Turkey Day SK run fund raising event on November 26, 2020 subject to the required conditions) (pgs 40-50) Motion by Hudson seconded by Hailing, to approve the special event permit for STMA Girls Cross Country Booster Club to conduct a Turkey Day 5K run fund raising event on November 26, 2020 subject to the required conditions. Ayes: Hudson, Hailing and Olson. Nays: None. Absent: Cocking and Hendrickson. MOTIONDECLARED CARRIED 4). Special Event Permit - Neighbors Eatery & Saloon (Motion Approve the Special Event Permit for the Neighbor's 10-year anniversary for an outdoor event to be held on September 24t' and 251' in the Neighbor's parking lot at 5772 Main Avenue NE subject to the required conditions) (pgs 51-62) Motion by Hudson seconded by Hendrickson, to approve the special event permit for Neighbor's 10 year anniversary for an outdoor event to be held on September 24th and 251h in the Neighbor's parking lot at 5772 Main Avenue NE subject to the required Agenda Page 6 conditions plus communication to neighbors at least seven days prior to event and off - site parking. Ayes: Hudson, Hendrickson, Hailing and Olson. Nays: None. Absent. Cocking. MOTION DECLARED CARRIED C. Fire — None D. Finance 1). CARES Act Funding Reimbursement (Motion to CARES Funding City Expense Reimbursement Resolution 2020-21 in the amount of $79,006.24) (pgs 63-68) Lannes presented that with the Coronavirus Relief Funds it is required by the State of Minnesota to submit a CARES expenditure report monthly for reimbursable COV1D related expenses. Lannes also mentioned that is recommended by the League of Minnesota Cities that the expenses for the report be approved by City Council via resolution. Lannes report that to date the expenses eligible for reimbursement amount to $79,006.24. Motion by Hudson seconded by Hailing, to approve Cares Funding City Expense Reimbursement Resolution 220-21 in the amount of $79,006.24. Ayes: Hudson, Hailing and Olson. Nays: None. Absent: Cocking and Hendrickson. MOTION DECLARED CARRIED E. City Clerk —None F. Public Works/Engineering - None G. Building — None H. Legal Pulled Consent Items. Family Youth Communication Connection Notice of Employment Terms and Conditions for the Director of FYCC, conditioned on St. Michael's passage of the same. And Family Youth Communication Connection Notice of Employment Terms and Conditions for the Supervisor of FYCC, conditioned on St. Michael's passage of the same. Couri when through the two agreements and noted his concerns generally related to liability. There was discussion on the items along with other contract language. Motion by Hailing seconded by Hudson, to table the two contracts and directing the City Attorney to revise and bring back to a future meeting. Ayes: Hudson, Hailing and Olson. Nays: None. Absent: Cocking and Hendrickson. MOTIONDECLARED CARRIED Agenda Page 7 I. Administration 1). City Hall Office Space Revisions (Motion to approve quote from Business Essentials in the amount of $18,351 to replace front office work stations) (pgs 69-83) Nafstad presented the proposed office revisions designed to meet spacing requirements with the re-entry plan under COVID-19. The purchase qualifies for CARES Act Funds. There was discussion on the layout and cost breakdown. Council requested for staff to bring back a cost breakdown of all proposed city COVID related purchases to the next council meeting. Motion by Hailing seconded by Hudson, to table approval of the quotes from Business Essential in the amount of $18,351 to replace front office work stations. Ayes: Hudson, Hailing and Olson. Nays: None. Absent: Cocking and Hendrickson. MOTION DECLARED CARRIED 2). City Administrator's Update (pgs 84-85) Nafstad reported to council that the railroad will have a train pass through Albertville about two to three times a week and the city has requested BNSF work to minimize traffic impacts and late - night horns. The City is reviewing quiet zone options and costs for all four crossings. The city will be responsible for quiet zone related costs. Nafstad updated the Council on the City projects and that 58th street was removed with an estimated mid -October completion. County road 19 is expected to be open to traffic at the end of the month. 3). CARES Act Funding Options — Discussion Lannes presented the draft CARES Act Fund draft budget of qualifying expenses and draft policies. There was discussion on the drafts presented, qualifying expenses and staff was directed to bring back the drafts preferred to the Council meeting on September 21, 2020 for approval. 4). Purchase of old Creamery site — Discussion Nafstad informed the council that there is a slight possibility for the city to buy the old Creamery Site, which is approximately four acres. There was discussion of cost, conditions and possibility that MNDot would sell the parcels and what they could be used for if there is a purchase from the City. Council directed staff to continue to look into the possibilities of acquiring the Creamery Site. Agenda Page 8 9. Announcements and/or Upcoming Meetings Sept 9 Planning Commission, 7:00 p.m. Sept 14 STMA Arena Board, 6:00 p.m. Sept 21 City Council, 7:00 p.m. Sept 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Oct 5 City Council, 7:00 p.m. Oct 12 STMA Arena Board, 6:00 p.m. Oct 13 Planning Commission, 7:00 p.m. 10. Adjournment Motion by Halling, second by Hudson to adjourn the meeting at 9:20 p.m. Ayes: Olson, Halling and Hudson. Nays: None. Absent: Hendrickson and Cocking. MOTION DECLARED CARRIED Respectfully submitted, Tina L. Lannes, Acting City Clerk Agenda Page 9 A.Ibcrtvik Mayor and Council Request for Action Sod T_ {NYq, ft at4 Uft. September 17, 2020 SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, September 21, 2020 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 10 A\1bcrtvjj1E Mayor and Council Request for Action sm September 21, 2020 SUBJECT: CONSENT - CITY CLERK — ESTABLISHING THE ABSENTEE BALLOT BOARD FOR THE GENERAL ELECTION ON NOVEMBER 3, 2020 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2020-022 establishing the Absentee Ballot Board for the November 3, 2020 General Election. BACKGROUND: The State General Election will be held on Tuesday, November 3, 2020. The City is the responsible authority to conduct absentee voting for the election and is required by Minnesota Statue 203B.121 to establish an Absentee Ballot Board. KEY ISSUES: The State General Election will be held on November 3, 2020. The City is the responsible authority to conduct absentee voting for the election and is required to establish an Absentee Ballot Board. The Absentee Ballot Board must consist of a sufficient number of election judges as determined by the City Clerk. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council has the authority to appoint the members of the Absentee Ballot Board for the November 3, 2020, General Election. Responsible Person/Department: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2020-022 Agenda Page 11 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-022 A RESOLUTION ESTABLISHING THE ABSENTEE BALLOT BOARD FOR THE 2020 GENERAL ELECTION WHEREAS, a State General Election will be held on Tuesday, November 3, 2020, and; WHEREAS, the City of Albertville is the responsible authority to conduct absentee voting for such election and is required by Minnesota Statute 203B.121, Subd. 1 to establish an Absentee Ballot Board effective September 21, 2020, and WHEREAS, this board will bring uniformity in the process of accepting or rejecting returned absentee ballots in Albertville, and WHEREAS: the Absentee Ballot Board will consist of a sufficient number of election judges, as determined by the City Clerk, as provided in sections 204B.19 to 204B.22, and WHEARAS, the City Clerk shall have the authority to appoint additional absentee ballot board member as the need occurs. NOW, THERFORE, BE IT RESOLVED, the Albertville City Council hereby establishes an Absentee Ballot Board consisting of the persons named in Exhibit A. Adopted by the City Council of the City of Albertville this 2111 day of September, 2020. ATTEST: Kristine Luedke, City Clerk Jillian Hendrickson, Mayor Page 1 Agenda Page 12 City of Albertville Meeting of September 21, 2020 Resolution No. 2020-022 Page 2 Exhibit A 2020 Absentee Ballot Board Election Judges Kris Luedke Tina Lannes Maeghan Becker Amy Jones Kristie Mosen Jane Simpson Erin Smeby Sandy Greninger Paula Adamski Agenda Page 13 bertvill >�le Mayor and Council Request for Action 2- September 21, 2020 SUBJECT: CONSENT -CITY CLERK— OFF -SITE GAMBLING PERMIT FOR CHURCH OF ST. ALBERT AT ST. ALBERT PARISH CENTER RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve new Lawful Gambling Premises Permit for the Church of St. Albert for St. Albert Parish Center for December 13, 2020. BACKGROUND: The Church of St. Albert applied for an Off -Site Gambling Permit for St. Albert Parish Center, located at 11458 57a` Street NE for Sunday, December 13, 2020. KEY ISSUES: • Local governing board approval is required prior to submitting the application to MN AGED. • This is a permit for a one-time off premise event. • The type of gambling to be conducted is a raffle, pull -tabs and paddlewheel. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to either approve or deny any gambling license application received by the City. Responsible Person/Department: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: LG230 Gambling Application Agenda Page 14 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: . conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. If total raffle prize value for the calendar year will be $1,500 or less, contact the licensing Specialist assigned to your county by calling 651-539-1900. ORGANIZATION INFORMATION Organization Name: Church of St. Albert Minnesota Tax ID Number, if any: 9270004 Mailing Address: 11400 57th Street NE - PO Box 127 City: Albertville 11/17 Page 1 of 2 Application Fee (non-refundable) Applications are processed in the order received. If the application is postmarked or received 30 days or more before the event, the application fee Is $100; otherwise the fee Is $150. Due to the high volume of exempt applications, payment of additional fees prior to 30 days before your event will not expedite service, nor are telephone requests for expedited service accepted. Previous Gambling Permit Number: X-00752-19-014 Federal Employer ID Number (FEIN), if any: 41-0850708 Ste: MN Zip: 55301 Name of Chief Executive Officer (CEO): Father Brian 3 Park CEO Daytime Phone: 763-497-2474 Email permit to (if other than the CEO): NONPROFIT STATUS County: Wright CEO Email: stalbertmn@gmail.com _ (permit will be emailed to this email address unless otherwise Indicated below) Type of Nonprofit Organization (check one): = Fraternal E] Religious veterans Other Nonprofit Organization Attach a copy of ,ice of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) See The Official Catholic Directory A current calendar year Certificate of Good Standing Don't have a copy? Obtairi this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. aIRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization Is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): St. Albert Parish Center Physical Address (do not use P.O. box): 11458 57th Street NE Check one: �0 City: Albertville ❑ Township: Zip: MN County: Wright Zip: County- Date(s) of activity (for raffles, indicate the date of the drawing): December 13. 2020 Check each type of gambling activity that your organization will conduct: =1Bingo =Paddlewheels =Pull -Tabs =Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board, EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authogqc ct bingo. To find a licensed distributor, go to Lwww.mn.govlgcb and click on Distributors under the o nse" tab, or call 651-539-1900. 11/ LG220 Application for Exempt Permit Page2oof2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a ist class city). The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township e application is acknowledged with no waiting period. e application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. ❑Z application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization Is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) Date: The Information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the with' 0 days of the event date. Chief Executive Officer's Signature: Date: (Signature mud be CEO's signature; designee may not sign) Print Name: �%. �� t.a ek'* REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: I Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. Only one application Is required if one or more raffle drawings are application fee (non-refundable). If the application is postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: A financial report form will be mailed with your permit. Complete To: Minnesota Gambling Control Board and return the financial report form to the Gambling Control 1711 West County Road B, Suite 300 South Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities In Minnesota. Your organization has the right to refuse to supply the Information; however, If your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the Information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board Issues the permit. When the Board issues the permit, all Information provided will become public. If the Board does not Issue a permit, all Information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; outer individuals and agencies specifically authorized by state or federal law to have access to the information; Individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alte� fpsukl.e. large print, braille) upon request. An equar opportunity employer >�bert lle Mayor and Council Request for Action September 21, 2020 SUBJECT: CONSENT -CITY CLERK —THERAPEUTIC MASSAGE ENTERPRISE LICENSE FOR SUMMIT CHIROPRACTIC AND WELLNESS CENTER RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve a Therapeutic Massage Enterprise License for Summit Chiropractic and Wellness Center located at 10904 57fi' Street NE, Suite 107, through December 31, 2020, to provide massage therapeutic services contingent upon a successful background investigation and approval from the Building Official. BACKGROUND: The applicant, Dr. Marcus Kasper, has applied for a Therapeutic Massage Enterprise License for his business, Summit Chiropractic and Wellness Center, located at 10904 57th Street NE, Suite 107. The business also offers chiropractic services. City Code requires each business that offers massage therapy to obtain a yearly Therapeutic Massage Enterprise License. There must be an original investigation of the business owner and inspection of the property before issuance of the license. In addition to the enterprise license, each individual practicing massage therapy at the enterprise must obtain a yearly individual Massage Therapy License. KEY ISSUES: • The applicant has summited a complete application, paid the license fee, and submitted proof of liability insurance. • Staff has submitted the applicant's background investigation application to the MN BCA and is awaiting the results of the investigation. Staff recommends that the license approval be contingent upon a successful background investigation. • The applicant will be working with the Building Department to ensure the establishment is compliant with the City Code and will need to schedule a final inspection. Staff recommends that approval of the license be contingent upon the final inspection and approval from the Building Official. • The applicant has been informed that massage therapy cannot take place within the establishment until the final inspection is complete, the applicant receives their signed license from the City, and any massage therapists working in the establishment has been licensed by the City. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to either approve or deny any application for a City -regulated business. FINANCIAL CONSIDERATIONS: The fee for a Therapeutic Massage Enterprise License is $300. Agenda Page 17 Mayor and Council Communication — September 21, 2020 City Clerk — Therapeutic Massage Enterprise License Approval Page 2 of 2 Responsible Person/Department: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: The Therapeutic Massage Enterprise License Application is on file in the City Clerk's Office and is Available upon Request. Agenda Page 18 CITY OF ALBERTVILLE WRIGHT COUNTY STATE OF MINNESOTA DRIVEWAY REPLACEMENT AGREEMENT THIS AGREEMENT, made and entered into this 21 st day of September, 2020, by and between Sean M Bozosi & Jennifer L Newland hereinafter called the "Landowner", and the City of Albertville, a municipal corporation, hereinafter called the "City". WITNESSETH WHEREAS, the City pursuant to its economic development authority has created a program for property owners within the City to apply to the City for financing to replace and/or improve the property owner's driveway at property owner's expense; and WHEREAS, the Landowner is the owner of certain real property located at 6242 Karston Drive NE, PID No. 101073002030, hereinafter called the "Property"; and WHEREAS, Landowner has requested to participate in the City's driveway replacement program and has requested that any and all fees and costs incurred by the City in connection with the repaving of the Driveway be adopted by the City as a special assessment against the benefited Landowner's Property; and WHEREAS, the Landowner has determined the scope and extents of the driveway improvements they wish to make, and has obtained quotes and/or negotiated a price and contract terms with a contractor of their choosing for such improvements, and has found the driveway improvements feasible; and WHEREAS, a $100 charge shall be paid to City for the costs of processing the special assessment for the repaving of the Driveway); and WHEREAS, the proposed assessment to the Subject Property is estimated to be $8,000.00, ("Assessment"). NOW, THEREFORE, in consideration of the foregoing premises, and the following terms and conditions, the parties agree as follows: Agenda Page 19 Upon completion of the work, the City agrees to pay Omann Contracting Companies, Inc., the Landowner's contractor, the amount of $8,000.00, for the driveway improvements. 2. Landowner agrees that the City may certify all costs incurred by the City in removing and replacing the driveway on to the real estate taxes of the Property. Landowner, it's successor or assigns, agrees not to contest or appeal such assessment/certification and waives all statutory rights of appeal under Minnesota Statutes, including Minnesota Statutes Chapter 429, Minnesota Statutes § 366.012 or any other applicable statute to the extent of the costs incurred by the City under the terms of this Agreement which are estimated to be approximately $8,000.00. Landowner retains the right to appeal any certification above $8,000.00 pursuant to Minnesota law. The certification levied shall be payable in equal annual principal installments extending over a period of five years, and shall bear interest at a rate of 5 % per annum. 3. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Landowner agrees to waive any and all claims whatsoever against the City and its governing Council, agents, employees, contractors, and representatives as a result of the work performed under this Agreement including, but not limited to, any claims for poor materials or workmanship and any claims for a taking under either the state or federal constitutions, Section 1983 of Title 42 of the U.S. Code, or any other laws. Further, the Landowner shall hold the City, its governing Council, agents, employees, contractors, and representatives harmless from any and all claims made by Landowner or third parties for damages sustained or costs incurred as a result of the work performed by the City under the terms of this Agreement. The Landowner shall indemnify the City and its officers and employees for all costs, damages or expenses which the City may pay or incur in consequence of such claims, including attorney's fees. 5. In the event of poor materials or workmanship in performance of the work under this Agreement, the City shall not be responsible for any loss the owner may suffer, and the owner's remedy shall be against the contractor and not the City. The City shall pass through to the Landowner any warranty that the City obtains from the contractor who performed the work. 6. Third parties shall have no recourse against the City under this Agreement. 2 Agenda Page 20 7. This Agreement represents the full and complete understanding of the parties and neither party is relying on any prior agreement or statement(s), whether oral or written. 8. Should Landowner violate any of the terms of this Agreement, the Landowner shall pay all professional fees incurred by the City as a result of City's efforts to enforce the terms of this Agreement. Said fees include attorney's fees and any other professional fees incurred by the City in attempting to enforce the terms of this Agreement. IN WITNESS WHEREOF, the City and the Landowner have caused this Agreement to be duly executed on the day and year first above written. CITY OF ALBERTVILLE LOW Jillian Hendrickson, Mayor Kristine Luedke, City Clerk I1-1LNI111VA I�1:7 Sean M Bozosi Jennifer L Newland k] Agenda Page 21 A,lbertA l le �%'-aftw-tc"W� Mayor and Council Request for Action September 21, 2020 SUBJECT: PLANNING - STORMY CYCLE — CONDITIONAL USE PREMIT FOR OUTDOOR STORAGE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Adopt Resolution Number 2020-023 approving the Conditional Use Permit for outdoor storage for Stormy Cycle with conditions. BACKGROUND: Stormy Cycle has submitted an application for a conditional use permit for property located at 5640 Mackenzie Avenue N. The proposed conditional use permit is for an expansion of outdoor storage on the lot. The site is zoned B-3 and meets all setback, lot size, width, and depth requirements of the zoning district. The planning Commission voted 5 to 0 approving the conditional use permit at their September 9, 2020 meeting with the conditions outlined in the attached resolution. Due to publishing deadlines the public hearing is being held by the City Council prior to Council action. KEY ISSUES: • The subject parcel is zoned B-3 Highway Commercial District, which allows outdoor storage as a conditional use permit. • In the past Protech Marine occupied the lot and was approved for the outdoor storage. • The application expands the outdoor storage area beyond past approvals. • The storage area will meet all required setbacks. • The storage area will be surfaced to meet code. • The storage area will be fenced and gated to secure the site. • The Fence is an 8 foot tall fence with fabric screening. • Landscaping will be installed to break up the fence appearance. POLICY CONSIDERATIONS: The conditional use permit was reviewed by the Planning Commission at their regularly scheduled meeting on September 9, 2020. The Commission recommended that the City Council approve the conditional use permit. The City Council will hold a public hearing and then take action FINANCIAL CONSIDERATIONS: The applicant shall be responsible for all costs associated with processing and enforcement related to the conditional use permit. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and Council have the authority to approve the conditional use permit, which requires a majority vote of the City Council. Agenda Page 22 Mayor and Council Request for Action — September 21, 2020 Stormy Cycle - CUP for Outdoor Storage Page 2 of 2 Department/Responsible Person: Planning, Alan Brixius Submitted Through: Planning, Alan Brixius Attachments: Resolution No. 2020-023 Planning Report dated September 2, 2020 Agenda Page 23 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-023 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE FOR STORMY CYCLE AT 5640 MACKENZIE AVENUE N WITHIN THE CITY OF ALBERTVILLE WHEREAS, City Staff as received an application for a conditional use permit of outdoor storage from Stormy Cycle; and WHEREAS, City Staff has reviewed the conditional use permit application for Stormy Cycle; and prepared a planning report dated September 2, 2020; and WHEREAS, the Albertville Planning and Zoning Commission met and reviewed the conditional use permit on September 9, 2020, to consider the conditional use permit; and WHEREAS, upon considering the September 2, 2020 planning report, presentation by the City Planner, and discussion with the applicant, the Planning Commission amended the planning report and then recommended that the City Council approve the conditional use permit on a vote of 5 to 0; and WHEREAS, the Albertville City Council met on September 21, 2020 and held a public hearing to consider the conditional use permit; and WHEREAS, the Albertville City Council has received the September 2, 2020 planning report, the Planning Commission recommendation and taken public comment and agrees with the findings and recommendation of the Planning Commission. NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the conditional use permit for outdoor storage for the property at 5640 Mackenzie Avenue North with the following conditions: 1. All site improvements shall be in accordance with the approved plans dated 10/17/19 revised 8/31/20 and 9/14/20. 2. The fence shall be placed at the 17-foot setback line along the south and east lot lines. The edge of the allowable storage will be located at 20 feet from the property line. The applicant shall install bollard posts at each storage stall designating the stall location and preventing vehicles from encroaching into the 20-foot setback area, and preserving the fence from collision. Agenda Page 24 City of Albertville Resolution No. 2020-023 September 21, 2020 Page 2 3. The Boundary line fence along the north lot line is acceptable provided the outdoor storage remains 20 feet off the north lot line. This setback area shall be used exclusively for snow storage. The setback between the fence and storage area will have a ground cover different from the storage are to insure compliance. 4. Site landscaping shall be installed per the approved landscape plan. The Property owner shall replace any of the trees or shrubs that may become diseased or die upon notification by the city. 5. All exterior lighting shall comply with Section 1000.10 of the Albertville zoning code. 6. All parking stalls shall be dimensioned having a 20 length. 7. The grading and drainage plans shall be subject to the review and recommendations of the City Engineer. Adopted by the Albertville City Council this 215t Day of September 2020. Attest: Kristine Luedke, City Clerk Jillian Hendrickson, Mayor Agenda Page 25 STORMY CYCLE STORMY CYCLE SITE IMPROVEMENT PROJECT ~- CITY OF ALBERTVILLE, MN { MINNESOTA WRIGHT COUNTY CITY OF ALBERTVILLE, MN I � w. z r - INDEX OF CML SITE DRAWINGS: w P- rae xa oaroa ca Exosrou u'ownaotw+ c PROJECT LOCATION a ocruis , µD aEWWus P P�j d 1-e— ,lay cl' ylC'� Ar No 9 9 oEn.¢vEreDr"'�"srvnc iirPows�xnP rLu rcrn io: xL s ,Lw %nvPro P =rue x LEGEND: SURVEY DATA IV F3CPIPTpN: PP0.16TLODp1gM Lwxn. ueWFSnrA SLEaCigN DEE TaW115HIP 1RD, RAVGE Y], PMgNG DATA 1>� wWelawLS Y.�e � EPA srwxre L�sTL�• ti� �� E.LeuEe/e .PIT COIWIi, xWNE50TA D�TL OIE EumP xxprvW]."Tre fEu yAn w siP "6N"Me[F .eEt nAcc r xETBACq aN•aw YppG� .snxP irLr�r cur. w r x.� ss er AgPO�ED CVf /DDOP EIOMDE: 12t MOIPJ' d pe eaH rzeneH w au. oEEi O aU., p sort �xmx.nwrL rnP n oP umca.m xW w,Lrz um P.xT �Lxic "xD/aADnR m�ea.x I�I"P�l[N'��"II "�'Wlif'� M'�o��Su�uD�1�0�i:]'NI•MI ® I Hi (utlpi NL �� ®� idnx­ 0.w iM L[VTp6 © Litt. SrtGflc �ro LGx vlq,fY[mc nIx iM © illti' P�oii B D1'iLWM T N ITf. 0 D'GNG Y0. INDE%; CIVIL SIiE DRAWINGS: Ci LDCAnON PW1 c� slrt wry CY EP C DRYIMDE PLxi C] ERDSgN C.M PLW g4TWG CDJDrtgNS u1D RflpvxS P4H c. D 6 VNDSC.PE PVN STORMY CYCLE w eRu.e LEGEND: O ' 2 � �.—. rwaEauL •^ m.�sGLbbu. ` g ..��I '>sr;•ry= �� i s�m� �n.w � � J' W _b»= n ,,.,. 2C � !ia w�p• .J see mil a � - n^�' __ ��± � 8URVE�DATA � .`.. � c •. I �. 1 /'•� 1 sw e��oogiwr �w uu. we W tun,n nowweianmwb ib�t � � Fill lsr m,W >�i., i • ' a �4e P_/ :., � � ,.,.M.. ^a,.w.w. wwi .na. weaLba"m iw mow, aij j 1 _ acncx o OsE rcasJ r.wc '�` \.1 TV r —w.. .. ,.n Ww•m wee.nb. .ab �— Fq r ...• • ` �Y \ • .:,�_� Y • `'� �e h�i. i �. r.e:.a y�i^ ,fin �� Mw., .w : woo wo,.",nrow°"°'uwo V pq'mw"rtdlwu M w wave"www" � • ,� \ ' ��f \I u�w nb �� M'pic.b•�ur.nabn w u .r .u. em y \•-�••• � 1N�t �1 �� .w am pub.. nweh wM em.M _+n e,en eber:rq w ,ti enwuelen emwwe .M. a e''4- w�wwK w� poi 1� .✓ w.n ero. .en. a bow, wwoeewe•R wmm...m. a �nea w RE lIS W709 INDEX OF CIVIL SITE DRAWINGS: CO PROJECT LOCA,ION PL/J! Cl ssw..nmc n oRrn.,:E P4N C2 G ER CQNROL PLW C. EIOS—iRW LCNOrtgNS WO REub/45 PIYI cs oEus &.d,^ Plan SURVEY DATA LEGEND: K" uNUN a.r u. a i .• INDEX OF CIVIL SITE DRAWINGS: co oxoiEa Lausnx Pv+s CZ CNMEJD axD DuuruDE PUN C.DND- CJ EPoSgN CPUN G EAS'NG DIICNS A40 RFYV✓ALS PUN cs onuu u u.xux oLw atom STORMY CYCLE C3 E—i- c-trd pj- STORMY CYCLE ia Rwmc�rm. LEGEND: 1CFy 1� •W,L Z SDRVEY DATA i DEMOLITION 1—NOTE` 1. 2. `row Zvi, a �wM a .k tre F"`°°"0 d. INDEX OF CMLNTE DRAWINGS: CO PRW LDumN Pun Cl 11 Pun C1 0Mn YID -WE PLn1 . ER 2 E"ROL PUN C4 EX DRONs MD REna+us P CS DE n 5 CD VNOSCME PLW STORMY i`•m.n w•.. Iry eTm.P .. coIoerto CYCLE i. �.-nwe...l w.aw,.wun, a• as :Rf:• wNuuR BORROW w DEN— RUfSNE 09e,ewr Nul GOOD S FPE I. • nNw rnwrm ' rx FOUNDATIONwT rOD PIPE FOUNDATION k BEDDING IN GOOD SOILS Wmrnan Wreem[ ws Is�mo¢+am•a� urm,xumr , PLAN r BITUMINOUS PAVEMENT CONCRETE PAVEMENT- SIDEWALK iPK B O awasmeavW w.oWme•m ua:m Wrtnwve:e N IEa 6• :..,e.` =:•�': `.:� COWSE XLIER •O;SBc'" �c 31 BHYc0 CY �.:_ : rouuoKTwu sPIL �� uma SEC. A- eDlm lx• MN lz• WN a OEN9T6 RNe51RE f OMYEIER Di PIPE NCREMEMS (lYP) mw •wWaWmR�nr wav vnvo ce e uttss Q aaaa� PIPE FOUNDATION k REDOING IN POOR SOILS y `IY r - W m rw •m •ou N,v.rl PNae,C ce Enw. SEC. B-B ulpt . � u�m - W1 RIPRAP AT OUTLETS i;�•r talaeE • a wlena nrnon a.Ia aar� Pm vI¢ m: ALBERTVIL E, MINNESOTA BEDDING METHODS FOR PVC 1 • ` �,.L� `•�u•.. 4 �� v „ea �,'0Y' °G ALBERTVILLE. MINNESOTA 1�i2 L� W rrEhu SAIL CONCRETE PAVEMENT- HEAVY DUTY 9 GEN-6 ie B; DIAN! PF_h.•� ' — NNsa ce ra iam Inure RF N0. 00709 INDEX OF CIVIL SITE DRAWINGS: i x�iQaYawmmW wwYs�°.E�i L.Sm r: imlY wnK,IwWW LO P—ECr LBG ON PIAN •� O wvl CBRE PUN CS A ivFi. m m.,ua MfWMlolva '$^:'Sw�As^i r•L"`� ..,w r,a•¢ ooe ,Iui CS RRNW9 sN0 BRNWGE PUN 0EROSKIN COMROL PI/N CIIflB AM 911T1fA DET— CI D . CdDIlX1NS WC REMOVALS PUN DEtNl9 BOCK CONSiRUC110N ENTRANCE fRTAI ttlUW1 OITCN� w CB D.I.H. t me a , ca IAaos�PE PUN STORMY SURVEY DA7A CYCLE ti sx mn 2 ¢ .aw w W m V Ar w » 11 \\ ♦ - o•.iwnm out � Loa rj ae fE RrT + a Hi ! 47-71 INDEX OF CIVIL SITE DRAWINGS: "--" co PRactt �ounox .ux C6mrunn nez Puxnxc enu maul ruxnxl x.,l� Dz ERo 1. C.M. wa Puu Ct RISIIND [DxDDAxS MD REYDVH$ PIM CS DE uS D6 UNDSLwE PUx landr.: ern PIOn Z,. -4• , •- r- /• :` ` Existing 8BUtding 5UO - 000 s. f � Ivo sa y/c"­4�1 Iplq 1-410 e, STORMY CYCLE I 11 �I �j �I ,.E 00,oa 1 /1 berttAlk >4lMayor and Council Request for Action �u�uMft&ft�� September 21, 2020 SUBJECT: FINANCE — 2021 PRELIMINARY BUDGET AND PROPERTY TAX LEVY RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: • Approve Resolution No. 2020-020 adopting the 2020 Preliminary Property Tax Levy collectible in 2021. • Approve Resolution No. 2020-021 adopting the 2021 Preliminary Budget. BACKGROUND: Annually, the budget and property tax levy process starts in June with staff preparing estimates and projections for the following year's preliminary or draft budget. Through meetings and workshop sessions, the City Council reviews the preliminary budget and amends it as desired. Prior to September 30 of each year, the following year's proposed tax levy is submitted to Wright County for preliminary certification. Attached is the preliminary summary budget for 2021. The preliminary budget for 2021 totals $4,782,871. The budget includes a General Fund tax levy of $2,247,305for taxes payable 2021 and the debt service levy of $745,104 and a levy for capital in the amount of $1,324,744. The total levy, general fund, debt service and capital has increased from $4,195,480 in 2020 to $4,317,153, which is a 2.90% increase. KEY ISSUES: 1. Levy Adoption Schedule: The final levy is not certified until mid December so there is still an opportunity to review, discuss, and change the 2021 budget and tax levy as needed. The important thing to note is that the final levy can be less than the preliminary levy, but it cannot be more. For the preliminary levy, it is best to avoid "locking" into a levy that could be inadequate to fund operations and programs for next year. 2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of $115,635, which reduces the general fund levy by that amount. POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2020 Budget and Proposed Property Tax Levy. FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 202,10 Budget, we anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the budget in designated funds for general reserve, as well as, Albertville's policy of 40%. Agenda Page 34 Mayor and Council Request for Action — September 21, 2020 2021 Budget and Preliminary Levy Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2021 Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State Law. Responsible Person -Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator - PWD Attachments: Preliminary Summary Budget Resolution No. 2020-020 Resolution No. 2020-021 Agenda Page 35 �lbertvijje �� 8/13/2020 2021 PRELIMINARY BUDGET SUMMARY COMPARISON GENERAL FUND Difference Difference 20 General Fund Revenue: 2020 Budget 2021 Budget 20 to 21 $ to 21 % 31010 Current Ad Valorem Taxes 2,138,228 2,247,305 $109,077 5.10% 32100 Licenses & Permits 27,000 27,000 $0 0.00% 32110 Liquor Licenses 30,000 30,000 $0 0.00% 32150 Sign Permits 500 500 $0 0.00% 32210 Building Permits 100,000 100,000 $0 0.00% 32240 Animal Licenses 1,000 1,200 $200 20.00% 33401 LGA Revenue expected 112,010 115,635 $3,625 3.24% 33405 Police Aid 41,000 41,000 $0 0.00% 33406 Fire Aid 64,000 64,000 $0 0.00% 33422 Other State Aid Grants 500 700 $200 40.00% 33423 Municipal Maintenance Aid 11,000 11,000 $0 0.00% 34000 Charges for Services 15,000 15,000 $0 0.00% 34005 Engineering Review Fee - Bldg 3,000 3,000 $0 0.00% 34101 Leases - City Property 2,600 30,000 $27,400 0.00% 34103 Zoning & Subdivision Fees 2,500 2,500 $0 0.00% 34104 Plan Check Fee 65,000 65,000 $0 0.00% 34107 Title Searches 2,500 2,500 $0 0.00% 34113 Franchise Fee - Cable 74,000 74,000 $0 0.00% 34202 Fire Protection Contract Charges 407,253 433,974 $26,721 6.56% 34780 Rental Fees 15,000 15,000 $0 0.00% 34950 Other Revenues 15,000 15,000 $0 0.00% 34110 Arena 13,410 13,813 $403 3.00% 34112 Electric Franchise Fee 125,000 125,000 $0 0.00% 36210 Interest Earnings 25,000 25,000 $0 0.00% 102 Capital Levy 1,275,868 1,324,7441 $48,8761 3.83% General Fund Reserves 12,461 0 Total Revenues 4,578,830 4,782,8711 $204,0411 4.46% Page 1 Agenda Page 36 Difference Difference 20 General Fund Department Expenditures: 2020 Budget 2021 Budget 20 to 21 $ to 21 % 41000 General Government 37,269 40,000 $2,731 7.33% 41100 Council 47,274 47,274 $0 0.00% 41300 Combined Administrator/Engineer 158,401 164,350 $5,949 3.76% 41400 City Clerk 120,502 136,221 $15,719 13.04% 41440 Elections 25,000 25,000 $0 0.00% 41500 Finance 112,473 116,050 $3,577 3.18% 41550 City Assessor 36,720 40,100 $3,380 9.20% 41600 City Attorney 40,000 40,000 $0 0.00% 41700 City Engineer 25,000 25,000 $0 0.00% 41800 Economic Development 11,000 50,000 $39,000 354.55% 41910 Planning & Zoning 56,507 56,507 $0 0.00% 41940 City Hall 144,835 147,108 $2,273 1.57% 42000 Fire Department 525,021 557,947 $32,926 6.27% 42110 Police 799,715 835,485 $35,770 4.47% 42400 Building Department 248,653 252,724 $4,071 1.64% 42700 Animal Control 9,000 9,000 $0 0.00% 43100 Public Works - Streets 362,650 364,876 $2,226 0.61% 45000 Culture & Recreation 78,042 81,521 $3,479 4.46% 45100 Parks & Recreation 373,734 377,798 $4,064 1.09% 43160 Electric street lights 91,1661 91,1661 $0 0.00% 102 Capital102 1,275,8681 1,324,7441 $48,876 3.83°,) Total Expenditures 4,578,830 4,782,871 204,041 4.46% Difference 20 Levy 2020 2021 to 21 % General Fund & EDA 2,138,228 2,247,305 5.10% Capital Levy 1,275,868 1,324,744 3.83% Total Tax Levy (Oper. Levy) 3,414,096 3,672,049 4.63% 102/601 Go Sewer Revenue 2019A 221,516 219,679 359 City Hall 05 265,403 261,208 360 Go Imp 2012A CSAH 19 26,157 26,157 358 PW Facility 04 99,147 100,499 361 Go Imp 2012A Lach 31,600 0 362 Go Imp 2012A Ind Park 84,561 84,561 4681-94 53,000 53,000 Total Debt Service Levy 781,384 746,104 Debt Levy -4.64% Total Levy 4,195,480 4,317,153 Total Levy 2.90% Page 2 Agenda Page 37 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2020-020 A RESOLUTION ADOPTING THE 2020 TAX LEVY COLLECTIBLE IN 2021 BE IT RESOLVED by the Council of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2021, upon taxable property in the City of Albertville for the following purposes: Total Levy $4,317,153 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 21st day of September 2020. ATTEST: Kristine Luedke, City Clerk Jillian Hendrickson, Mayor Agenda Page 38 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-021 A RESOLUTION ADOPTING THE 2021 PRELIMINARY BUDGET WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and, WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed upon the taxable property in the City of Albertville; and, WHEREAS, the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: 1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville for the period January 1, 2021 through December 31, 2021. 2. All monies designated within the budget as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the Albertville City Council this 21" day of September 2020. ATTEST: Kristine Luedke, City Clerk Jillian Hendrickson, Mayor Agenda Page 39 5...N Town LWAW ■e Ckr ur . September 21, 2020 SUBJECT: FINANCE — CARES PROCEDURES AND DRAFT BUDGET RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the Coronavirus Relief Aid procedures, the draft CFR budget and direct staff to begin seeking quotes, purchases and allocations consistent with the draft budget. BACKGROUND: The City of Albertville received funding under the CARES Act. The City received $563,922 in a lump sum payment from the State of Minnesota. KEY ISSUES: • The three-part test that the City Council must consider when authorizing use of the funds are: o Is the expenditure necessary to plan, respond, protect against COVID-19? o Is the expenditure not accounted for in the most recently approved budget or substantially different use from any expected use of funds in such a line item, allotment or allocation? o Is the expenditure incurred and paid for between March 1, 2020-November 15, 2020 (with the exceptions of payroll incurred through November 151" with a pay date after November 15, 2020 and/or purchase of qualifying items that were expected to be received and paid for by November 15, 2020, but have been delayed due to supply chain)? FINANCIAL CONSIDERATIONS: City staff has reviewed the draft budget for CARES Act Funding and procedures document and recommends approval. LEGAL CONSIDERATIONS: Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: Cares Act Procedures and Draft Cares Act Funding Budget Agenda Page 40 Coronavirus Relief Aid Procedures Background The City of Albertville has received in coronavirus relief funds (CRF) under the Coronavirus Aid, Relief and Economic Security Act (CARES Act). The following documents procedures to be followed to ensure funds are spent on items eligible under the Act. Eligible Expenditures The Cares Act provides that payments from the Fund may only be used to cover costs that: 1. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); 2. Were not accounted for in the budget most recently approved as of March 27, 2020; and 3. Were incurred during the period that begins on March 1, 2020 and ends on November 15, 2020. (The CARES Act has a deadline of December 30, however the state is allowed to implement an earlier date. The State of MN has chosen to implement November 15 as the ending date for incurring expenses.) Some examples of eligible expenditures include: o Administrative Expenses (Staff time on CFR Funds Administration) o Budgeted Personnel and Service diverted to substantially different use (payroll and benefit cost for public employees repurposed to perform unbudgeted functions dedicated to COVID-19) o COVID-19 Testing and contact tracing o Improve Telework Capability of Public Employees o Payroll for Public Health and Safety employees (public safety, public health, health care, human services, similar employees whose services are substantially dedicated to mitigating or responding to COVID-19) o Personal Protective Equipment (medical and protective supplies) o Public Health Expenses (disinfect public areas, reentry plans, public safety measures such as social distancing, etc.) o Unemployment Benefits o Workers Compensation o Other (COVID-19 expenses reasonably necessary to the function of government that satisfy the eligibility criteria and don't fit into an of the other categories) This is not an all-inclusive list. The above bullets are based on the City of Albertville's assumed expenses. See guidance from the Treasury Department or League of MN Cities for further examples. Some examples of ineligible expenditures are: o Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating of responding to the COVID-19 public health emergency. o Revenue replacement Agenda Page 41 o Any expenses that are considered revenue for government such as licenses, city utilities, fee or fines. o Property Taxes o Reimbursement to donors for donated items or services. o Workforce bonuses other than hazard pay or overtime. Again, this is not an all-inclusive list. Further guidance has been issued by the Treasury Department. Handling of Funds Invoices for expenditures due to COVID-19 shall be paid in the same manner as other invoices with appropriate approvals as per the City's Internal Controls Procedures. The person approving the invoice shall also note on the invoice "COVID" if the item is an expense incurred due to COVID-19 and public health measures. Upon receipt of the Coronavirus Relief Aid, the City established a separate account with PMA for the deposit of funds. As items are incurred, a list shall be presented to the City Council for approval of the use of Relief Funds. The amount of approved expenditures or uses of funds would then be taken from the Coronavirus Relief Account and moved for use to the City's funds. Other The State of Minnesota will require periodic reporting. The Finance Director shall submit all reports. Any unused funds must be sent to Wright County no later than November 15, 2020. Coronavirus Relief Funds are subject to the requirements under the Single Audit Act (31 U.S.C. SS 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. 8200.303 regarding internal controls, 88200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Agenda Page 42 CFR Funds Budget (draft) CFR Funds Received $563,922.00 Spent to date (salaries, PPE, IT) $79,006.24 Elections (staffing, postage, election day) $8,000.00 Plumbing (hands free valves, bottle fills CH, FD Pavilion) $20,000.00 City Hall (work stations, carpet, electrical, front counter glass) $49,500.00 SCBA $3,477.11 Turn out $84,000.00 Payroll (Covid related salaries and benefits) $319,938.65 Total Expenses $563,922.00 Balance Available $0.00 Agenda Page 43 &" Mayor and Council Request for Action September 21, 2020 SUBJECT: FIRE DEPARTMENT- PURCHASE OF 31 SECONDARY / BACK-UP SETS OF TURNOUT GEAR RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Authorize the purchase of 31 secondary / back-up sets of turnout gear for the Fire Department. BACKGROUND: The Fire Department's initial issue of turnout gear is part of a planned rotation of equipment and budgeted in the Fire Department's capital plan. A secondary/back-up set of turnout gear is not budgeted for and is not in the Fire Department capital plan. Since the COVID-19 outbreak in March, and subsequent months, the Fire Department has been operating under an Emergency SOG, dictating response to potential COVID-19 calls, including the proper PPE for all calls. The Fire Department turnout gear can be worn as protection for all call types, including medical emergencies. This is an extremely important effort to protect the City's firefighters, especially amid the current public health pandemic. The use of turnout gear for protection during medical emergencies, not only protects the individual firefighter with the highest level of protection, but also benefits the firefighter's family. By using appropriate measures, the Fire Department can attempt to control any potential exposures and contain them in the gear and at the Fire Hall, preventing the introduction of contaminated materials into firefighters' homes and into the community. Having a secondary/back-up set of turnout gear also ensures that Fire Department staff are continuously prepared to respond to all incident types. Currently, if a set of gear is taken out of service for damage, that individual firefighter may be without protective gear for up to two or three weeks. For smaller incidents involving contamination, the gear may be out of service for up to 48 hours for proper cleaning and drying. Firefighters without appropriate gear, can not respond to calls for service. The purchase of secondary / back-up sets of turnout gear meets the three elements required to satisfy the CARES Act: 1. Necessary expenditures incurred due to the public health emergency with respect to COVID 19. • YES Agenda Page 44 Mayor and Council Request for Action — June 3, 2019 Purchase of Turnout Gear Page 2 of 2 2. Costs not accounted for in the city's budget most recently approved as of March 27, 2020. • YES = A secondary / back-up set of turnout gear is not funded in the Fire Department budget 3. Performance or delivery must occur during the covered period, and payment of funds must be made during that time. For cities, the covered period is March 1, 2020 to November 15, 2020. • Exception: Products ordered were expected to be received and paid for by November 15'' but were delayed by a shortage in the supply chain. The estimate for 31 secondary / back-up sets of turnout gear is $83,886, which will be reimbursed by CARES Act money. Staff is recommending approval of the purchase of 31 secondary / back-up sets of turnout gear for the Fire Department. KEY ISSUES: • The Fire Department Board of Officers has reviewed the purchase and is recommending Council action. • The purchase for 31 secondary / back-up sets of turnout gear will allow the Department to respond to COVID-19 calls with greater efficiency, while keeping gear and firefighters in service and responding. • The $83,886 purchase will be reimbursed by CARES Act money. • The secondary / back-up sets of turnout gear are not budgeted for and are not in the Fire Department capital plan. POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all capital purchases and investments. FINANCIAL CONSIDERATIONS: The cost associated with the secondary / back-up sets will be reimbursed by CARES Act money. The secondary/back-up sets of turnout gear are not budgeted for and are not in the Fire Department capital plan. LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the State of Minnesota contract or by quotes. Responsible Person/Title: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Full Quote Available on Request Agenda Page 45 P4\1bcrtvi j j E Mayor and Council Request for Action &n"'r—UvM..ft�,Ur.. September 21, 2020 SUBJECT: CITY CLERK— SET SPECIAL COUNCIL MEETING TO CANVASS 2020 GENERAL ELECTION RESULTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Set the Canvass Board meeting to certify the results of November 2020 General Election for 5:30 p.m. on Thursday, November 12, 2020 in the Council Chambers. BACKGROUND: The City Council serves as the Canvassing Board. The Canvassing Board must meet no sooner than three (3) days after the election and no later than ten (10) days after the election and requires at least a quorum of the Board. The Board must review the results for correctness. If the Board is satisfied that the tabulation of the votes is correct, the Board may make the results official. Listed below are the results for the offices of Mayor and City Council members. With the extended time to accept Absentee Ballots through November 10, 2020 and the federal holiday on November 11, 2020 that allows for two days that the canvassing can occur. The canvassing board must meet on Thursday, November 12, 2020 or Friday, November 13, 2020. The final results of the November 3, 2020 election will be available sometime in morning of November 12th. Therefore, staff is recommending the Canvassing Board meet on Thursday, November 121h Responsible Person/Department: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Agenda Page 46 A�Ibertvijlc Mayor an nil �--�� y d Council Request for Action September 17, 2020 SUBJECT: ADMINISTRATION - CITY HALL OFFICE SPACE REVISIONS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve quote from Business Essentials in the amount of $18,351 to replace front office work stations. INFORMATION: The front office area of city hall currently has four workstations clustered with shared walls. Due to COVID and safe spacing recommendations, it is proposed that the space be revised to have the workstations separated. The revised layout includes two larger workstations and two smaller workstations separated by a center walkway/corridor. Additionally, the workstations are moved slightly back from the front counter. The City is considering a draft plan for use of the coronavirus relief funds (CRF) per the federal CARES Act. The plan includes a budget of approximately $49,500 for covid related costs associated with city hall improvements/modifications. The proposed purchases and estimated costs are as follows: City Hall $49,500 Workstations $18,500 Electrical $500 Front Counter Glass $8,000 RVAC (city hall and fire hall) $12,000 Website/IT $4,500 KEY ISSUES: • The workspace revisions are necessary to improve separation. • The revisions include new cubicle walls, counters, cabinets/drawers, etc. • The stand-up desks, chairs, mats, and certain file cabinets will be reused. • Other improvements to be coordinated with office space revisions include carpet, electrical connections, painting, and a glass for the front counter. These costs are not included in the quote. • The cost to revise the office space will be paid with CARES Act funds. FINANCIAL CONSIDERATIONS: The City received approximately $560,000 in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to be used for economic assistance. CARES funds will be used for the proposed improvements. Agenda Page 47 Mayor and Council Request for Action — September 21, 2020 City Hall Office Space Revisions Page 2 of 2 Submitted Through: Adam Nafstad, City Administrator-PWD On file: Business Essential Quote Revised floor plan Agenda Page 48 �lb�rtvill� smo. ; , whg..q «„ ae.. GENERAL ADMINISTRATION City Administrator's Update September 17, 2020 FYCC Contracts: The City Attorney is working to revise the two contracts, which will be presented to the FYCC board at their September meeting. Once approved by FYCC, the contracts will come back to the Council for approval. Coronavirus Relief Fund: The City received $563,922 for CARES Act Monies. Options for use of these funds will be discussed at the meeting. The proposed plan reimburses the city for expenses incurred to date, proposed covid related purchases, and for a percentage of salaries paid by the city. The option allows the city put other city funds towards an economic assistance program designed by the city. 2021 Budget: The 2021 Budget and Levy will be presented at the second meeting in September for approval. The preliminary levy proposes a 2.9% overall levy increase (general and debt). Parks Committee: The Parks Committee is working on an option to improve the skate park that is currently included as part of the 581h Street design. A revised skate park option will be presented to the council next month. Central Park Shelter: The ceiling was recently completed and the other architectural enhancements are expected to be completed soon. ENGINEERING/PUBLIC WORKS BNSF Quite Zone Study: I expect to have a preliminary engineering report to present at the first meeting in October. It is understood that BNSF will begin crossing CSAH 37 and CASH 19 this month. 1-94 Project: Staff continues to work with MnDOT on options to relocate the ponds proposed to be constructed on the old creamery site and purchase the land from the state for development. 5gth Street NE and Central Park Improvements: The project is expected to be complete by mid- October. Storm sewer and watermain improvements are complete and curb work is expected to begin next week. CSAH 19 and 701h Street: The County expects to open CASH 19 to traffic on September 21. Once 19 is open to traffic the Maclver/CSAH 38 intersection will be closed for approximately 1 month. All work is expected to be completed by mid -November. Agenda Page 49