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2020-09-08 City Council Agenda Packetlbcrtvijje Small living. Big Ufa. City of Albertville Council Agenda Tuesday, September 8, 2020 Via Video/Phone Conference 7:00 p.m. Zoom Meeting Link: https://us02web.zoom.us/i/88587317616?pwd=eHYrSWJIQUpzSUIPNkYVWXVzQXVGQT09 Zoom Audio Number: 1 (312) 626 6799 Zoom Meeting ID: 885 87317616 PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum. Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance — Roll Call 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 17, 2020 regular City Council meeting minutes as presented (pgs 4-7) B. Authorize the Monday, September 8, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 8) C. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Director of FYCC, conditioned on St. Michael's passage of the same. (pgs 9-17) D. Motion to approve Family Youth Communication Connection Notice of Employment Terms and Conditions for the Supervisor of FYCC, conditioned on St. Michael's passage of the same. (pg 18-26) 7. Wright County Sheriffs Office— Updates, reports, etc. City of Albertville Council Agenda Tuesday, September 8, 2020 Page 2 of 3 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Planning/Zoning 1). Live Music Complaints - Neighbors Eatery & Saloon (pgs 27-29) 2). Special Event Permit — Albertville Lions Car Show (Motion to approve the Special Event Permit for the Albertville Lions to close off Lachman Avenue for a Car Show on September 12, 2020 subject to the required conditions) (pgs 30-39) 3). Special Event Permit - STMA Turkey Day 5K (Motion to approve the Special Event Permit for the STMA Girls Cross Country Booster Club to conduct a Turkey Day 5K run fund raising event on November 26, 2020 subject to the required conditions) (pgs 40-50) 4). Special Event Permit - Neighbors Eatery & Saloon (Motion Approve the Special Event Permit for the Neighbor's 10 year anniversary for an outdoor event to be held on September 24"' and 25th in the Neighbor's parking lot at 5772 Main Avenue NE subject to the required conditions) (pgs 51-62) C. Fire —None D. Finance 1). CARES Act Funding Reimbursement (Motion to CARES Funding City Expense Reimbursement Resolution 2020-21 in the amount of'$79, 006.24) (pgs 63-68) E. City Clerk —None F. Public Works/Engineering - None G. Building — None H. Legal I. Administration City of Albertville Council Agenda Tuesday, September 8, 2020 Page 3 of 3 1). City Hall Office Space Revisions (Motion to approve quote from Business Essentials in the amount of $18,351 to replace front office work stations) (pgs 69-83) 2). City Administrator's Update (pgs 84-85) 3). CARES Act Funding Options — Discussion 4). Purchase of old Creamery site - Discussion 9. Announcements and/or Upcoming Meetings Sept 9 Planning Commission, 7:00 p.m. Sept 14 STMA Arena Board, 6:00 p.m. Sept 21 City Council, 7:00 p.m. Sept 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m.. Oct 5 City Council, 7:00 p.m. Oct 12 STMA Arena Board, 6:00 p.m. Oct 13 Planning Commission, 7:00 p.m. 10. Adjournment lbcrtvijje Small living. Big life. 1. Call to Order City of Albertville Council Agenda Monday, August 17, 2020 Minutes (Draft) Acting Mayor Olson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance — Roll Call Present: Acting Mayor Olson, Councilmembers Hudson and Cocking Absent: Mayor Hendrickson, Councilmember Halling Staff Present: City Administrator-PWD Adam Nafstad, City Finance Director Tina Lannes, and Fire Chief Eric Bullen 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda Nafstad added item under Administration (I. 4) Neighbors Bar and Grill Motion by Cocking seconded by Hudson, to approve the Agenda as amended. Ayes: Cocking, Olson, and Hudson. Nays: None. Absent: Hendrickson and Halling. MOTIONDECLARED CARRIED. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 3, 2020 regular City Council meeting minutes as presented (pgs 3- 6) B. Approve the August 3, 2020 City Council Workshop meeting minutes as presented (pg 7) C. Authorize the Monday, August 17, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg. 8) Agenda Page 4 City of Albertville Council Minutes Monday, August 17, 2020 Page 2 of 4 D. Approve Off -Site Gambling Permit for the International Association of Lions Rockford at Cedar Creek Golf Course for September 12, 2020 (pg. 9-11) Motion by Hudson seconded by Cocking, to approve the Consent Agenda as presented.. Ayes: Cocking, Olson, and Hudson. Nays: None. Absent. Hendrickson and Halling. MOTION DECLARED CARRIED 7. Wright County Sheriffs Office— Updates, reports, etc. Nafstad informed the Council that the Wright County Sheriff's Deputy patrolling the Linwood & 69"' Street has seen good compliance even with the heavy traffic the last few days. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Planning/Zoning - None C. Fire —None D. Finance 1). Fire Relief Pension (pgs 12-13) (Approve Resolution No. 2020-019 Amending the Annual Retirement Benefit, for the Albertville Volunteer Fire Department from $2,800 to $3,200 per year of service) Motion by Cocking seconded by Hudson, to approve Resolution No. 2020-019 Amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department form $2,800 to $3,200 per year of service effective January 1, 2021. Ayes: Cocking, Olson, and Hudson. Nays: None. Absent. Hendrickson and Halling. MOTIONDECLARED CARRIED 2). 2021 Preliminary Budget and Property Tax Levey (pgs 14-19) (Approve Resolutions No. 2020-020 and 2020-021 adopting the 2020 Preliminar v Tax Levy collectible in 2021, and adopting the 2021 Preliminary Budget, respectively) Motion by Cocking seconded by Hudson, to table Resolution No. 2020-020 and 2020-21 adopting the 2020 Preliminary Tax Levy collectible in 2021, and adopting the 2021 Preliminary Budget until the September 21, 2020 City Council Meeting. Ayes: Cocking, Agenda Page 5 City of Albertville Council Minutes Monday, August 17, 2020 Page 3 of 4 Olson, and Hudson. Nays: None. Absent. Hendrickson and Halting. MOTION DECLARED CARRIED E. City Clerk —None F. Public Works/Engineering - None G. Building — None H. Legal —None I. Administration 1). City Clerk Position — Personnel Committee's Recommendation Nafstad thanked the personal committee for their assistance on the City Clerk position. Nafstad stated there were Forty-two applications, seven qualified individuals were interviewed and the recommendation is to extend an offer to hire Kristine Luedke. There was discussion on qualifications, pay scale and how the starting step is determined during the hiring process. Motion by Cocking seconded by Hudson, to authorize extending on offer to hire Kristine Luedke. Ayes: Cocking, Olson, and Hudson. Nays: None. Absent. Hendrickson and Halting. MOTION DECLARED CARRIED 2). Coronavirus Relief Fund — Discussion Nafstad updated the Council on the status where staff is on the CARES funding including the City has purchased $23,000 in PPE and $39,000 in Administrative Leave. Staff has also identified fire turn our gear around $85,000, Office space and building related items of $45,000 to maintain social distancing, plumbing for hands free use. Nafstad mentioned we still need to look into payroll reimbursement for time spent on Covid-19 and grants. There was additional discussion on funding expenditures and qualifications. 3). City Administrator's Update — Verbal Nafstad informed the Council on the status of the construction projects mentioning that County Road 19 seems to be ahead of schedule and I-94 off ramp to County Road 37 projected to be open in November. 4). Neighbors Bar and Grill Nafstad notified the Council that over the weekend Neighbor's had an outdoor concert and City Hall received multiple complaints. A Wright County Sheriff's Agenda Page 6 City of Albertville Council Minutes Monday, August 17, 2020 Page 4 of 4 Deputy went to the location and was told by the owner that the City said they didn't need a permit which is not true it would require a special event permit. Nafstad stated he will touch base with the owner and request he attend the next meeting for further discussion. There was discussion on fees, fines and procedures for special event permits. 9. Announcements and/or Upcoming Meetings Aug 17 City Council, 7:00 p.m. Aug 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Aug 30 Joint Governance, TBD Sept 8 City Council, 7:00 p.m. Acting Mayor Olson brought up that there is a parks meeting on August 24LI' and wondered if there was anything Council wants brought to the meeting. Olson was wondering there should be a joint meeting this fall to discuss the priorities of the park plan. There was a short discussion and intend to schedule a workshop. 10. Adjournment Motion by Hudson, second by Cocking to adjourn the meeting at 7.51 p.m. Ayes: Cocking, Olson, and Hudson. Nays: None. Absent. Hendrickson and Halling. MOTION DECLARED CARRIED Respectfully submitted, Tina L. Lannes, Acting City Clerk Agenda Page 7 �1bertviljc Mayor and Council Request for Action September 3, 2020 SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Tuesday, September 8, 2020 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) P:ACity Council\Council Packet Information\2020\090820\2020-09-08 Finance Bills Report (RCA).docx Meeting Date: September 8, 2020 Agenda Page 8 FAMILY YOUTH COMMUNICATION CONNECTION Notice of Employment Terms and Conditions for the Director of FYCC Independent School District No. 885, a Minnesota body politic (the "School District") enters into this agreement ("Agreement") with Sandra Greninger ("Employee"). Family Youth Community Connections (FYCC), a Minnesota non-profit corporation ("FYCC") acts as the agent of the School District, as more specifically defined in this Agreement, and in that capacity has joined as a party to this Agreement. The School District, FYCC and the Employee are hereinafter referred to collectively as the "parties" and individually as a "party." ARTICLE I DURATION AND TERMINATION Section 1. Duration. Unless modified earlier by the mutual written consent of the parties or terminated by a party pursuant to the terms herein, this Agreement shall be in full force and effect from September 1, 2019 ("Effective Date") or until further authorization by the FYCC governing board and/or School District or the Employee voluntarily separates from employment with the School District. Unless terminated earlier pursuant to Section 2 or Section 3 of Article I, this Agreement shall automatically expire on the date of separation of employment. Terms and conditions of employment as outlined in this Agreement will remain in full force and effect until FYCC or the School District provide ten (10) calendar days written notice of termination of the Employee's employment or until the parties mutually agree to updated terms and conditions in a written Agreement ratified by the FYCC governing board and approved by the School District. Section 2. Termination of Employ The Employee is an at -will employee, and the School District, on its own accord or upon recommendation from the FYCC may terminate this Agreement and the Employee's employment as it sees fit by providing the Employee with notice of termination. Neither FYCC nor the School District are required to show cause for termination of this Agreement and the Employee's employment. After the effective date of any termination, the Employee is not entitled to receive any form of unearned salary, payment of any insurance premium, severance, or any pay -out for sick leave, personal leave, crisis leave, bereavement leave, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2. Section 3. Resignation. Agenda Page 9 The Employee may terminate this Agreement and his/her employment with the School District by providing the FYCC governing board or its designated chair with written notice of resignation no less than fourteen (14) calendar days in advance of the effective date of the resignation. In the event that such notice is given, the Employee must continue to perform his/her job duties diligently, in good faith, and to the best of his/her ability until the effective date of the resignation. The Employee must also act in good faith to facilitate the transfer of job duties to a new Employee. After the effective date of any resignation, the Employee is not entitled to receive any form of unearned salary, severance, or sick leave, payment of any insurance premium, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2, and Article V. The decision to grant vacation or allow the use of unused PTO or vacation during the notice period is at the discretion of FYCC or School District. In the event that the Employee gives less than a fourteen (14) calendar day notice of resignation from employment, the Employee will be considered to have left employment "not in good standing," shall not be eligible for reemployment by FYCC, and shall not be entitled to any severance or other payments the School District provides upon separation, whether expressly contained in this Agreement or otherwise provided. Section 4. Role of School District and FYCC The School District is the employer of Employee. In that capacity, the School District is responsible for the payment of Employee's salary and benefits. However, the parties agree that the FYCC shall act as the agent for the School District and in that capacity shall be responsible for supervising, reviewing and disciplining Employee. Further, FYCC shall reimburse the School District for the salary and benefits that are paid to Employee and make the contributions toward salary and benefits as set forth in this Agreement. The School District retains the discretion to reasonably modify benefit payment amounts upward at its own discretion to accommodate changes in the School District's insurance policies or benefits to avoid extensive administrative costs. In such an event, notice would be provided to the FYCC governing board and Employee. ARTICLE II DUTIES Section 1. Job Duties. The Employee will perform the duties as prescribed by FYCC whether in writing, by job description, or through other notice. The Employee shall faithfully perform the services 2 Agenda Page 10 prescribed by FYCC or its designated representative, regardless of whether such services are specifically described in a job description or this Agreement and shall abide by the rules, regulations, and policies of FYCC as established by its governing board, and any addition or amendments thereto. Section 2. Basic Work Year. The Employee's work year shall be year-round and 260 days. The Employee shall receive 10 paid holidays per work year during the term of this Agreement, including: July 4, Labor Day, Thanksgiving (2 days), Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, and Memorial Day. The other paid Holiday is at the discretion of FYCC. Typically, this one day is in March or April. Section 3. Basic Work Day Unless otherwise directed by the FYCC, the Employee's employment shall be full-time (8 hours per day/forty hours per week). The Employee's specific hours shall be designated by the FYCC Chairperson. If the Employee is scheduled to work eight (8) or more consecutive hours, he or she shall receive a thirty (30) minute unpaid meal break. The unpaid meal break is not considered a part of the Employee's work day. The Employee is exempt and salaried. ARTICLE III SALARY AND BENEFITS Section L. Salary The Employee shall be paid an annual salary of $61,131.00 for the 2019-20 fiscal year and thereafter until further notice. Salary shall be paid in bi-monthly payments. If the Employee's employment is terminated by the School District or if the Employee resigns Employee's employment, the School District shall only be responsible for paying salary and benefits earned from the Effective Date to the last date of active employment ("Termination Date"), but shall not be obligated to pay the Employee any amount of money or benefits, except as expressly provided for in this Agreement, as of the Termination Date. Section 2. Paid Time Off The Employee shall receive 25 paid time off (PTO) days annually for each work year of 3 Agenda Page 11 this Agreement. PTO may rollover into the following duty work year. PTO may be allotted at a time determined by the FYCC Board/ School District. At the time of Termination Date, any accumulated PTO days over 25 days shall be forfeited. The determination of PTO days for the purposes of pay -out upon the Termination Date shall be prorated based on length of service from the most recent distribution date and is limited to no more than 25 days if otherwise accumulated. The Employee is not eligible for pay -out of vacation upon termination of employment if Employee has left employment not in good standing as defined in Article I, Section 3. Section 3. Family and Medical Leave. If eligible, Employee may be entitled to take unpaid leave pursuant to the Family and Medical Leave Act ("FMLA"), for the purposes described in 29 U.S.C. § 2612, as amended. All such leave is subject to the conditions prescribed in the FMLA and all applicable regulations implementing the FMLA. The Employee's use of FMLA leave, including the use of accumulated employer paid leave during any period of FMLA leave, shall be determined by FYCC. Section 4. Proration of Salary and Benefits. The salary and benefits provided in this Agreement/Notice are intended for full-time employment as set forth in Article II, Section 2 and 3. To the extent FYCC reduces the hours or duty days of Employee's employment to less than full-time but at least half- time, the Employee will receive prorated salary and leave benefits. Benefits do not apply to the Employee if employed less than half-time. ARTICLE IV INSURANCE Section 1. Limitation of School District Obliiiation. The selection of the insurance carriers and benefit policies shall be made by the School District. It is understood and agreed by the parties that the School District's only obligation is to purchase an insurance policy and pay such amounts as agreed to herein, and no claim shall be made against FYCC or the School District as a result of a denial of insurance benefits by an insurance carrier. In the event this Agreement will or does cause penalties, fees, fines, or excise taxes to be assessed against FYCC or the School District, the parties agree to renegotiate the terms of this Agreement in a manner that eliminates the penalties, fees, fines, or excise taxes or reduces the amount of any such penalty, fee, fine, or excise tax to an amount deemed 4 Agenda Page 12 satisfactory by FYCC or the School District. Section 2. Health Insurance. Single Insurance. FYCC shall reimburse the School District 100% of the premium cost if the Employee qualifies for, and is enrolled, in the School District's health and hospitalization insurance plan(s) for the Employee only. Dependent/Family Coverage. FYCC shall reimburse the School District 90% of the premium cost if the Employee qualified for, and is enrolled, in the School District's health and hospitalization insurance plan(s) for dependent or family coverage. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. VEBA contribution. If the Employee selects the VEBA insurance option, FYCC shall reimburse the School District the following monthly amounts to the Employee's VEBA account or similar type plan as identified by the School District: • Single: $175.00 month x 12 months = $2100.00 per year • Family/Dependent: $200 Section 3. Dental Insurance. FYCC shall reimburse the School District up to $131.06 per month for single coverage or $90.00 for family coverage toward the cost of the dental insurance premium for the Employee. The premium contribution cannot exceed the Employee's cost towards a dental plan. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. Section 4. Life Insurance. The School District shall provide a group term life insurance plan in the amount of two times the Employee's annual base salary in the School District's group plan. The Employee may purchase an additional $50,000 or $100,000 in supplemental coverage at the Employee's own expense, subject to policies of the insurance carriers. These amounts may be reasonably adjusted upward at the discretion of the School District in the event of plan change. At the discretion of FYCC, higher supplemental amounts may be offered depending on the plans available through the School District. Section 5. Proration of Salary and Benefits. The group insurance benefits provided in this Agreement are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement. To the extent 5 Agenda Page 13 FYCC reduces the hours or duty days of Employee's employment to less than full-time but at least half-time, the Employee will receive prorated contributions toward health and dental insurance benefits. To the extent FYCC reduces the hours or duty days of Employee's employment to less than half-time, the Employee will not receive FYCC contributions toward insurance benefits but may continue such benefits at the Employee's own expense. Section 6. Change in Premium Contributions and Benefits. FYCC or the School District, at its discretion, may change the School District contribution to medical insurance, dental insurance, and/or any of the medical/dental plans and other benefits identified in this section with reasonable written notice to the Employee. ARTICLE V OTHER BENEFITS Section 1. Travel Allowance FYCC will cover the reasonable and necessary travel expenses for Employee's travel at an allowance amount of $2400 per year. This allowance is non -accumulative, subject to verification, and any right to such an allowance end immediately upon termination or separation from employment. Allowance amounts cannot be accessed while on approved or unpaid leave. Section 2. Retirement Employee shall participate in the Minnesota Public Employees Retirement Association plan also referred to as PERA if the Employee otherwise meets the qualifying conditions set out by the Plan. Section 3. Phone Allowance FYCC shall provide the Director with a cell phone. FYCC retains the discretion to end this specific benefit at any time with notice. ARTICLE VI SCOPE OF LIABILITY The parties acknowledge that the School District has agreed to employ Employee as an accommodation to the FYCC and that it is the intention of the parties that the School 6 Agenda Page 14 District shall be reimbursed by FYCC for the costs and expenses it incurs as a result of employing the Employee. Section 1. Unemployment Insurance School District is defined as the employer of the Employee for the purposes of unemployment insurance. If the School District incurs liability for unemployment insurance as a result of the Employee's separation from employment, FYCC agrees to reimburse the School District the full amount of any unemployment insurance liability within sixty days after the School District provides proof of such unemployment insurance expense. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such unemployment insurance expense. Section 2. Retirement (PERM. and Unforeseen Government Liabilities If the School District incurs liability directly connected to the employment of Employee through no fault of or not related to acts of the School District, and such liability results in expenses paid by the School District (hereafter the "Liability -Related Expense"), including, but not limited to, such Liability -Related Expense that was unknown by the School District at the time the Employee separated from employment , FYCC shall reimburse the School District the full amount of any actual Liability -Related Expense paid by the School District. Such reimbursement shall be paid by the FYCC within sixty days after the School District provides proof of such expense. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date such Liability -Related Expense was incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Liability -Related Expense. Section 3. Reasonable Attorney's Fees In the event the School District incurs any reasonable attorney fees or expenses (hereafter "Reasonable Attorney's Fees") resulting from Employee's actions that occur within the scope of her employment with the School District, FYCC shall reimburse the School District the full amount of any such Reasonable Attorney's Fees within sixty days after the School District provides proof of the District's payment of such Reasonable Attorney's Fees . This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date the Reasonable Attorney's Fees were incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Reasonable Attorney's Fees. ARTICLE VII 7 Agenda Page 15 MISCELLANEOUS Section 1. Renewal. There shall be no obligation on the part of any party to renew this Agreement. This Agreement does not offer assurance of future employment with the School District or FYCC. The parties expressly acknowledge and agree that they cannot renew, modify, or extend this Agreement through their conduct or by any means other than a writing signed by all parties. Section 2. Choice of Law and Severability. This Agreement shall be governed by the laws of the State of Minnesota, regardless of whether any change occurs in the Employee's domicile, or status as a resident of the State of Minnesota. If a court of law determines that any part of this Agreement is void, voidable, violates any law, or is otherwise unenforceable, the remaining portions of this Agreement shall remain in full force and effect. Section 3. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the employment of the Employee. No party has relied upon any statements or promises that are not set forth in this Agreement. This Agreement supersedes any and all prior agreements between the parties. No waiver or modification of any provision of this Agreement will be valid unless it is in writing and signed by all parties. IN WITNESS WHEREOF, the parties have voluntarily entered into this Agreement on the dates shown below. This Agreement will not become effective unless and until it is approved by the FYCC governing board and is signed by all parties. EMPLOYEE: DATED: SANDRA GRENINGER FYCC: By: DATED: Adam Nafstad, FYCC Board Chairperson SCHOOL DISTRICT: By: DATED: 8 Agenda Page 16 CONSENT AND JOINDER The City of Albertville ("Albertville") and the City of St. Michael ("St. Michael") hereby join with Section VI of the foregoing Agreement and consent to being bound thereby as follows: In the event any reimbursement obligation of the FYCC as described in Section VI is not made by the FYCC, then Albertville agrees to pay the School District thirty percent (30%) of such reimbursement obligation and St. Michael agrees to pay the School District seventy percent (70%) of such reimbursement obligation. City of Albertville By: DATED: Its: City of St. Michael By: DATED: Its: 9 Agenda Page 17 Family Youth Community Connections Notice of Employment Terms and Conditions for FYCC Supervisor Independent School District No. 885, a Minnesota body politic (the "School District") enters into this agreement ("Agreement") with Paula Adamski ("Employee"). Family Youth Community Connections (FYCC), a Minnesota non-profit corporation ("FYCC") acts as the agent of the School District, as more specifically defined in this Agreement, and in that capacity has joined as a party to this Agreement. The School District, FYCC and the Employee are hereinafter referred to collectively as the "parties" and individually as a "party." ARTICLE I DURATION AND TERMINATION Section 1. Duration. Unless modified earlier by the mutual written consent of the parties or terminated by a party pursuant to the terms herein, this Agreement shall be in full force and effect from September 1, 2019 ("Effective Date") or until further authorization by the FYCC governing board and/or School District or the Employee voluntarily separates from employment with the School District. Unless terminated earlier pursuant to Section 2 or Section 3 of Article I, this Agreement shall automatically expire on the date of separation of employment. Terms and conditions of employment as outlined in this Agreement will remain in full force and effect until FYCC or the School District provide ten (10) calendar days written notice of termination of the Employee's employment or until the parties mutually agree to updated terms and conditions in a written Agreement ratified by the FYCC governing board and approved by the School District. Section 2. Termination of Employment. The Employee is an at -will employee, and the School District, on its own accord or upon recommendation from the FYCC may terminate this Agreement and the Employee's employment as it sees fit by providing the Employee with notice of termination. Neither FYCC nor the School District are required to show cause for termination of this Agreement and the Employee's employment. After the effective date of any termination, the Employee is not entitled to receive any form of unearned salary, payment of any insurance premium, severance, or any pay -out for sick leave, personal leave, crisis leave, bereavement leave, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2. Agenda Page 18 Section 3. Resignation. The Employee may terminate this Agreement and his/her employment with the School District by providing the FYCC governing board or its designated chair with written notice of resignation no less than fourteen (14) calendar days in advance of the effective date of the resignation. In the event that such notice is given, the Employee must continue to perform his/her job duties diligently, in good faith, and to the best of his/her ability until the effective date of the resignation. The Employee must also act in good faith to facilitate the transfer of job duties to a new Employee. After the effective date of any resignation, the Employee is not entitled to receive any form of unearned salary, severance, or sick leave, payment of any insurance premium, or any other employer -paid benefit other than the benefit referenced in Article III, Section 2, and Article V. The decision to grant vacation or allow the use of unused PTO or vacation during the notice period is at the discretion of FYCC or School District. In the event that the Employee gives less than a fourteen (14) calendar day notice of resignation from employment, the Employee will be considered to have left employment "not in good standing," shall not be eligible for reemployment by FYCC, and shall not be entitled to any severance or other payments the School District provides upon separation, whether expressly contained in this Agreement or otherwise provided. Section 4. Role of School District and FYCC The School District is the employer of Employee. In that capacity, the School District is responsible for the payment of Employee's salary and benefits. However, the parties agree that the FYCC shall act as the agent for the School District and in that capacity shall be responsible for supervising, reviewing and disciplining Employee. Further, FYCC shall reimburse the School District for the salary and benefits that are paid to Employee and make the contributions toward salary and benefits as set forth in this Agreement. The School District retains the discretion to reasonably modify benefit payment amounts upward at its own discretion to accommodate changes in the School District's insurance policies or benefits to avoid extensive administrative costs. In such an event, notice would be provided to the FYCC governing board and Employee. ARTICLE II DUTIES Section 1. Job Duties. The Employee will perform the duties as prescribed by FYCC whether in writing, by job description, or through other notice. The Employee shall faithfully perform the services 2 Agenda Page 19 prescribed by FYCC or its designated representative, regardless of whether such services are specifically described in a job description or this Agreement and shall abide by the rules, regulations, and policies of FYCC as established by its governing board, and any addition or amendments thereto. Section 2. Basic Work Year. The Employee's duty work year shall be year-round and 260 days as scheduled by the FYCC Director. The Employee shall receive 10 paid -time off days per year accrued on a monthly basis. Employee may rollover into the following duty work year. Employee shall also receive 10 paid holidays per work year during the term of this Agreement, including: July 4, Labor Day, Thanksgiving (2 days), Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, and Memorial Day. The other paid Holiday is at the discretion of the FYCC Board. Typically, this one paid day is in March or April. Section 3. Basic Work Day Unless otherwise directed by the FYCC Director or FYCC Board, the Employee's employment shall be full-time (8 hours per day/forty hours per week). The Employee's specific hours shall be designated by the FYCC Director. If the Employee is scheduled to work eight (8) or more consecutive hours, he or she shall receive a thirty (30) minute unpaid meal break. The unpaid meal break is not considered a part of the Employee's work day. The Employee shall perform services on those legal holidays or other days on FYCC is authorized to conduct business if directed by the FYCC governing board. The Employee is non-exempt and will be paid hourly. ARTICLE III SALARY AND BENEFITS Section L. Salary The Employee shall be paid $20.16 per hour for a forty (40) hour work week and until notified otherwise. If the Employee's employment is terminated or if the Employee resigns prior to the Expiration Date of this Agreement, FYCC shall only be responsible for paying salary and benefits earned from the Effective Date to the last date of active employment ("Termination Date"), but shall not be obligated to pay the Employee any amount of money or benefits, except as expressly provided for in this Agreement, as of the Termination Date. 3 Agenda Page 20 Section 2. Family and Medical Leave. Eligible employees, as determined by FYCC or its designee may be entitled to take unpaid leave pursuant to the Family and Medical Leave Act ("FMLA"), for the purposes described in 29 U.S.C. § 2612, as amended. All such leave is subject to the conditions prescribed in the FMLA and all applicable regulations implementing the FMLA. The Employee's use of FMLA leave shall be determined by FYCC. Section 3. Proration of Salary and Benefits. The salary and benefits provided in this Agreement/Notice are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement/Notice. To the extent that FYCC reduces the hours or duty days of employment to less than full-time but at least half-time, the Employee will receive prorated salary benefits. Benefits do not apply to the Employee if employed less than half-time. ARTICLE IV INSURANCE Section 1. Limitation of School District's Obligation. The selection of the insurance carrier and policies shall be made by the STMA School District as the fiscal host, and as provided by law. It is understood and agreed by the parties that the employer's only obligation is to purchase an insurance policy and pay such amounts as agreed to herein, and no claim shall be made against FYCC or the School District as a result of a denial of insurance benefits by an insurance carrier. In the event this Agreement will or does cause penalties, fees, fines, or excise taxes to be assessed against the School District, the parties agree to renegotiate the terms of this Agreement in a manner that eliminates the penalties, fees, fines, or excise taxes or reduces the amount of any such penalty, fee, fine, or excise tax to an amount deemed satisfactory by FYCC and the School District. Section 2. Health Insurance Single Insurance. The School District shall contribute up to $540.00 per month for premiums if the Employee qualifies for, and is enrolled in the School District's health and hospitalization insurance plan(s) from September 1, 2019 until the next open enrollment period. For fiscal year 2020-21, the School District shall contribute up to $564.00 per month for premiums if the Employee qualifies for, and is enrolled in the School District's health and hospitalization insurance plan(s). Any additional cost of the 4 Agenda Page 21 monthly premium shall be borne by the Employee and shall be paid by payroll deduction. A portion of the monthly contribution may be put into a health saving account according to the terms and conditions of the individual insurance plan. Dependent Coverage. FYCC shall contribute up to $1287.00 per month for premiums if the Employee who qualifies for, and is enrolled in the School District's health and hospitalization plan(s) for family/dependent coverage from September 1, 2019 until the next open enrollment period. FYCC shall contribute up to $1345.00 per month for premiums if the Employee who qualifies for, and is enrolled in the School District's health and hospitalization plan(s) for family/dependent coverage for fiscal year 2020-21. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. A portion of the monthly contribution may be put into a health saving account according to the terms and conditions of the individual insurance plan. VEBA contribution. If the Employee selects the VEBA insurance option, FYCC shall contribute the following monthly amounts to the Employee's VEBA account or similar type of plan as identified by school district. 0 Single: $87.50 month x 12 months- $1050.00 per year. These amounts may be adjusted upward with notice and at the discretion of the school district to align these benefit provisions with organizational changes in current district insurance plan offerings. Section 2. Dental Insurance. FYCC shall provide the Employee, through the school district, a contribution towards premiums for single or family dental insurance offered through the School District's group dental insurance plan up to $340.00 per year. Any additional cost of the monthly premium shall be borne by the Employee and shall be paid by payroll deduction. Section 3. Life Insurance. FYCC shall provide a group term life insurance plan providing fifty thousand dollars ($50,000) of coverage for the Employee in the School District's group plan. The Employee may purchase an additional $25,000 or $50,000 in supplemental coverage at the Employee's own expense, subject to policies of the insurance carriers. Section 4. Proration of Salary and Benefits. The group insurance benefits provided in this Agreement are intended for full-time employment as set forth in Article II, Section 2 and 3 of this Agreement. 5 Agenda Page 22 To the extent FYCC reduces the hours or duty days of employment to less than full-time but at least half-time, the Employee will receive prorated contributions toward health and dental insurance benefits. To the extent FYCC reduces the hours or duty days of employment to less than half-time, the Employee will not receive School District contributions toward insurance benefits but may continue such benefits at the Employee's own expense. Section 5. Change in Premium Contributions and Benefits. FYCC or the STMA School District, at its discretion, may change the FYCC contribution to medical insurance, dental insurance, and other benefits identified in this section with reasonable written notice to the Employee. ARTICLE V OTHER BENEFITS Section 1. Travel Allowance FYCC will cover the reasonable and necessary travel expenses for Employee's travel at an allowance amount of $2400 per year. This allowance is non -accumulative, subject to verification, and any right to such an allowance end immediately upon termination or separation from employment. Allowance amounts cannot be accessed while on approved or unpaid leave. Section 2. Retirement Employee shall participate in the Minnesota Public Employees Retirement Association plan also referred to as PERA if the Employee otherwise meets the qualifying conditions set out by the Plan. Section 3. Phone Allowance FYCC shall contribute up to $50.00 per month (max. of $600.00 per year) as an allowance for cell phone use. FYCC retains the discretion to end this specific benefit at any time with notice. ARTICLE VI SCOPE OF LIABILITY The parties acknowledge that the School District has agreed to employ Employee as an accommodation to the FYCC and that it is the intention of the parties that the School 6 Agenda Page 23 District shall be reimbursed by FYCC for the costs and expenses it incurs as a result of employing the Employee. Section 1. Unemployment Insurance School District is defined as the employer of the Employee for the purposes of unemployment insurance. If the School District incurs liability for unemployment insurance as a result of the Employee's separation from employment, FYCC agrees to reimburse the School District the full amount of any unemployment insurance liability within sixty days after the School District provides proof of such unemployment insurance expense. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such unemployment insurance expense. Section 2. Retirement (PERM. and Unforeseen Government Liabilities If the School District incurs liability directly connected to the employment of Employee through no fault of or not related to acts of the School District, and such liability results in expenses paid by the School District (hereafter the "Liability -Related Expense"), including, but not limited to, such Liability -Related Expense that was unknown by the School District at the time the Employee separated from employment , FYCC shall reimburse the School District the full amount of any actual Liability -Related Expense paid by the School District. Such reimbursement shall be paid by the FYCC within sixty days after the School District provides proof of such expense. This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date such Liability -Related Expense was incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Liability -Related Expense. Section 3. Reasonable Attorney's Fees In the event the School District incurs any reasonable attorney fees or expenses (hereafter "Reasonable Attorney's Fees") resulting from Employee's actions that occur within the scope of her employment with the School District, FYCC shall reimburse the School District the full amount of any such Reasonable Attorney's Fees within sixty days after the School District provides proof of the District's payment of such Reasonable Attorney's Fees . This reimbursement obligation of the FYCC shall continue for up to six (6) years following the date the Reasonable Attorney's Fees were incurred by the School District. In the event of the dissolution of FYCC, the City of Albertville and the City of St. Michael shall reimburse the School District for such Reasonable Attorney's Fees. 7 Agenda Page 24 ARTICLE VII MISCELLANEOUS Section 1. Renewal. There shall be no obligation on the part of any party to renew this Agreement. This Agreement does not offer assurance of future employment with the School District or FYCC. The parties expressly acknowledge and agree that they cannot renew, modify, or extend this Agreement through their conduct or by any means other than a writing signed by all parties. Section 2. Choice of Law and Severability. This Agreement shall be governed by the laws of the State of Minnesota, regardless of whether any change occurs in the Employee's domicile, or status as a resident of the State of Minnesota. If a court of law determines that any part of this Agreement is void, voidable, violates any law, or is otherwise unenforceable, the remaining portions of this Agreement shall remain in full force and effect. Section 3. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the employment of the Employee. No party has relied upon any statements or promises that are not set forth in this Agreement. This Agreement supersedes any and all prior agreements between the parties. No waiver or modification of any provision of this Agreement will be valid unless it is in writing and signed by all parties. IN WITNESS WHEREOF, the parties have voluntarily entered into this Agreement on the dates shown below. This Agreement will not become effective unless and until it is approved by the FYCC governing board and is signed by all parties. EMPLOYEE DATED: Paula Adamski FYCC DATED: Adam Nafstad, FYCC Board Chairperson SCHOOL DISTRICT: By: DATED: 8 Agenda Page 25 CONSENT AND JOINDER The City of Albertville ("Albertville") and the City of St. Michael ("St. Michael") hereby join with Section VI of the foregoing Agreement and consent to being bound thereby as follows: In the event any reimbursement obligation of the FYCC as described in Section VI is not made by the FYCC, then Albertville agrees to pay the School District thirty percent (30%) of such reimbursement obligation and St. Michael agrees to pay the School District seventy percent (70%) of such reimbursement obligation. City of Albertville M Its: City of St. Michael Its: DATED: DATED: 9 Agenda Page 26 NIbertville S-.Town �,.w�Uft. Mayor and Council Request for Action September 8, 2020 SUBJECT: Live Music Complaints at Neighbor's Eatery and Saloon RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: Determine whether a violation of the City's liquor code occurred at Neighbor's Eatery and Saloon and whether a sanction is warranted. BACKGROUND: On Saturday, August 15, 2020, the Wright County Sheriff's Office received complaints regarding an outdoor concert at Neighbor's Eatery and Saloon. Neighbors had fenced off the parking lot and had a live band playing amplified live music in the fenced area where alcohol was also served. When the Sheriff s Deputy spoke with an employee of Neighbors, the Deputy was told that Neighbors called the City and was told that it did not need a permit. No one at the City received such a call, and Neighbors neither applied for nor received an outdoor music permit. Neighbors agreed to turn the music down, and the music continued until sometime between 11:30 p.m. and midnight at a lower volume level. Albertville City Code Section 4-1-13.0 allows liquor to be served outdoors, provided that no live musical performances shall be allowed in the designated serving areas without specific approval by the City. If the police report is accurate, it appears that Neighbors has violated this provision of the City's Code. Further, Section 4-1-1 LF of the City Code states: 2. Amplified Music Played Outdoors: Any on -sale establishment that locates a speaker or other mechanism outdoors through which amplified music is played or broadcast shall not play such music at a volume level that constitutes a nuisance when heard from the property line of the premises. 3. Violation: In the event of a violation of this subsection F, or in the event a law enforcement officer determines that the music can be heard at the property line of the premises at a volume level which is deemed to be a nuisance, the city council may, in addition to any other penalties for violation of this subsection contained in this code, also prohibit live music from being performed in the licensed establishment or amplified music from being played outdoors for any period of time deemed necessary by the city council. The fact that the police were called because of loud music is a strong indicator that the music was in fact a nuisance. Further, the City received multiple complaints from residents stating the music was loud. This would indicate that a violation of Section 4-1-1 I.F. of the City Code occurred. Meeting Date: September 8, 2020 Agenda Page 27 Mayor and Council Request for Action — September 8, 2020 SUBJECT: Live Music at Neighbor's Eatery and Saloon without a permit. Page 2 of 3 Section 4-1-15 of the City Code provides: A. The council may either suspend for up to sixty (60) days or revoke any liquor license, or impose a civil fine established in section 3-1-3 of this code, for each violation upon finding that the licensee has failed to comply with any provision of this chapter, any city ordinance or any other applicable statute, regulation, or ordinance relating to alcoholic beverages. Except in cases of failure of financial responsibility, no suspension or revocation shall take effect until the licensee has been afforded an opportunity for a hearing pursuant to Minnesota statutes sections 14.57 to 14.69 of the administrative procedure act. City Code Section 3-1-3 provides a $500 fine for a first violation of the City's Liquor Code and a $1,000 fine for a second violation. Section 5-5-1 of the City Code prohibits nuisance noises as follows: Except in conjunction with a civic celebration recognized by the city council, or by special permit issued by the city council, no person shall make, continue, or cause to be made any loud, unnecessary, or unusual noise, or any noise which unreasonably annoys, disturbs, injures, or endangers the comfort, repose, health, peace, safety, or welfare of others, precludes their enjoyment of property, or affects their property value. This general prohibition is not limited by the specific restrictions of section 5-5-2 of this chapter Section 5-5-2 of the City Code prohibits the following specific noises as nuisances: E. Radios And Amplifiers Generally: The using, operating or permitting to be played any radio, musical instrument, phonograph, jukebox, amplifier, or other machine or device for the producing, reproducing, or amplifying of sound in such manner as to disturb the peace, quiet, or comfort of persons residing or working or peaceably gathered in its vicinity. The operation of said machine or device between the hours of five o'clock (5:00) P.M. and seven o'clock (7:00) A.M. shall be prima facie evidence of a violation of this section if done in such manner as to be plainly audible: 1. Within any building or structure used for residential purposes; or 2. At a distance of fifty feet (50) from the building, structure or vehicle in which it is located. F. Loudspeakers And Amplifiers For Advertising: The using, operating or permitting to be played of any radio receiving set, musical instrument, phonograph, loudspeaker, sound amplifier, or other machine or device for the producing or reproducing of sound which is cast upon the public streets for the purpose of commercial advertising or attracting the attention of the public to any building or structure. Sections 5-5-1 and 5-5-2 are part of the City's nuisance code and are not part of the City's liquor code. Meeting Date: September 8, 2020 Agenda Page 28 Mayor and Council Request for Action — September 8, 2020 SUBJECT: Live Music at Neighbor's Eatery and Saloon without a permit. Page 3 of 3 The license holder of Neighbor's liquor license has been informed of this issue and has been asked to attend the September 8, 2020 City Council meeting. The City Council should hear from the license holder of Neighbor's liquor license, make a determination of whether Neighbors violated the City Code in regard to live or amplified music on August 15, 2020, and if a violation is found, determine what, if any, penalty should be imposed for such violation. While revocation or suspension of Neighbor's liquor license may be an option for the City Council, the Council cannot impose that sanction without first holding a hearing under the procedures set forth in Minn. Stat. 14.57 to 14.69. If a violation is found, City Staff recommends the Council consider a fine, a prohibition on outdoor music at Neighbors for a set period of time, or a combination of the two. Staff does not recommend that a suspension or revocation be considered for a first offense of this type. KEY ISSUES: • The Sheriff's Deputy confirmed that it received several complaints and witnessed loud music being played outdoors in a fenced area at Neighbors on August 15, 2020. • The music lasted until 11:30 or midnight. • This event may have violated several provisions of the City's Code pertaining to licensed liquor establishments. • If a violation is found to have occurred, the Council has the authority to issue a fine, suspend or revoke Neighbor's liquor license. POLICY/PRACTICES CONSIDERATIONS: The City's Code calls for a fine of $500 for a first violation of the City's Code related to liquor licenses. The City Council has the power to reduce that amount if it prefers, or it could find that no fine is warranted for any particular violation. LEGAL CONSIDERATIONS: The City has the authority to impose a fine, suspend the liquor license or revoke it. Suspension or revocation will require a hearing at which testimony will be heard, evidence received and witnesses may be cross examined. The City should hear from the license holder before deciding whether a violation has incurred and whether a sanction is warranted. Department/Responsible Person: Legal/Mike Couri Submitted Through: Adam Nafstad, City Administrator-PWD Meeting Date: September 8, 2020 Agenda Page 29 A"IbertVille S-0T "82, wMyU.. Mayor and Council Request for Action September 4, 2020 SUBJECT: Special Event permit — Lion's Car Show RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the Special Event Permit for the Albertville Lions to close off Lachman Avenue for a Car Show on September 12, 2020 with the following conditions: 1. The music if provided is acoustical 2. All food trucks are licensed with the City. 3. The applicant shall provide trash receptacle on the site and clean up the site at the end of the event. 4. The event shall be on September 12, 2020 and run from 8:00 A.M. to 5:00 P.M. 5. Applicant will follow latest "Stay Safe Minnesota" guidelines BACKGROUND: The event is proposed to take place on Lachman Avenue; see the attached map. The street will be closed for this event and all event activities will occur within the street closure. KEY ISSUES: • The permit requests closing Lachman Avenue for duration of the event. The closing of Lachman does not affect access to any businesses and the location provides isolation from adjoining residential land uses • The event shall on Saturday, September 12, 2020 and run between 8:00 A.M. and 5 P.M. • No Alcohol will be served. • Hot or prepared foods may be available via licensed food trucks. • The event may have acoustical music playing between 11 A.M. and 3:00 P.M. • Garbage cans will be provided for the disposal of litter. The group will clean up the site at the end of the event. • All parking and display cars will be on -street on Lachman Avenue. • Estimate attendance approximately 100 people. POLICY/PRACTICES CONSIDERATIONS: Special events permits are subject to the approval of the City Council. LEGAL CONSIDERATIONS: Food trucks must be licensed. Department/Responsible Person: Planning/Alan Brixius Meeting Date: September 8, 2020 Agenda Page 30 Special Event Permit — Lion's Car Show Page 2 of 2 Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Application Event Site Plan Agenda Page 31 Meeting Date: September 8, 2020 A�Ibcrtvillc Small Tocsin Living. Big City Life. CITY OF ALBERTVILLE, MINNESOTA SPECIAL EVENT PERMIT APPLICATION LICENSE NO.� - M990 APPLICATIONS WILL BE PROCESSED ONLY IF ALL ITEMS ARE SUBMITTED Applications must be submitted no less than four (4) weeks prior to an Event, unless otherwise approved by City staff. Events with liquor service must be submitted no less than six (6) weeks prior to an Event. Applicants are advised to discuss their request with City staff as early as possible to ensure the event can be approved by the date desired. a Event Title: Address of Event: x�n/ PID #: Applicant Name: -G i2r Local Address: �� J All l Y Permanent Address: 7, c/V3 . -t;-!o -Z/ Contact Phone No.: Property Owner: Inr ' Local Address: Permanent Address: Contact Phone No.: Section 1: Written Description Required Written Description Required: Proposed event/activity narrative and site plan with a timeline of events must accompany application and include details of boxes that are checked below. Check all that aply. ❑ Nature or purpose of event including jr( ❑ Estimated amount of people attending event. p MA"t t V0 ❑ Location of event including address or PID number. ❑ Date(s), including set-up and take -down of materials. �. ❑ Time of event including calendar date and star end times oft the event(s). ❑ Outline fire protection for the event. W 0 ❑ Food Service: Copy of Special Event License from Minnesota Department of Health. Minnesota state statutes section 157.16; Mobile Food Units (MFU's). ection 4-4-6 (F) of city code. See Section 6 of this application. 131, od klfA_ CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE ALBEA1V%kPWr5301 WWW.CI.ALBERTVILLE.MN.US 1 1bertvi11e Small Town Living. Big City Life. ❑ Lighting. Medical facilities. Music, including band(s), amplification, stage and speaker location, and other possib}t noise. Section 5-5-3 of city code. See Section 5 of this application. It-3 ejr 99i,, ❑ Alcohol consumption and control management. Section 4-1-3 of city code; Temporary Liquor sales license. Section 4-1-4 of city code. (State form needed.) See Section 4 of this Application. ❑ Parking provisions. ❑ Security measures. ❑ Signage. 1 n� ❑ Solid waste disposal (port- -potties . ❑ Tents (number, size and location). �. h ❑ Fencing of event area. ❑ , f Neighborhood notification including door tags or flyers alerting residents that will be affected of the event 350 feet). Temporary Outdoor Seasonal Sales. Section 1000.22 of city code. See Section 3 of this application ❑ Street closures and traffic circulation. Indicate barricades nee =bd aany.Requires signatures of homeowners impacted b the street closure. ❑I Other items requested by City staff. Section 2: Site Plan or Survey of Property 1 Site plan or survey of ❑ Building locations, if any. ❑ Parking, street closures (if any) and traffic circulation patterns. ❑ Exact location of tents, displays related to event/activity, music stages and speakers, security, medical staging area, lighting, food/drink areas and fencing of event. Section 3: Outdoor Seasonal Sales At V I Outdoor Seasonal Sales Criteria:. ❑ The maximum term of operation shall be sixty (60) consecutive days, with a maximum of two 2permits per calendar year for each use. ❑ No portion of the use shall take place within any public right of way or landscaped Qreen strip. ❑ Parking and display areas associated with the use shall not distract or interfere with existing business operations or traffic circulation patterns. ❑ Display areas and parking spaces shall use those parking lot spaces that are in excess of the minimum required parking for the primary use of that property. ❑ The site shall be kept in a neat and orderly manner, and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway o erations. ❑ Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE ALBEIftP9@,IIM9PN301 WWW.CI.ALBERTVILLE.MN.US 2 ortI Nbertville srtwr Town Loving. Big city We. ❑ Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one on site temporary sign not to exceed twenty four (24) square feet in area and not more than twelve feet 12' in height ❑ The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. ❑ A daily cleanup program shall be presented as part of the administrative permit application. ❑ Those temporary outdoor seasonal sales uses that are determined by the city administrator not to be consistent with the intent of the city code or comprehensive plan may be appealed pursuant to the process outlined in chapter 600 of this ordinance. Section 4: Outdoor Liquor Sales Vl h�- Outdoor Liquor Sales Regulations: ❑ Hours: No intoxicating liquor is to be served outside between the hours of twelve o'clock 1( 2:00) midnight and eight o'clock (8:00) A.M. ❑ Fencing; Access: The area designated for the dispensing and consuming of intoxicating liquor shall be enclosed by a fence with access into the designated area allowed only via the principal building located on the property, unless a different controlled access is approved by the city. ❑ Music and Entertainment: 1. No live musical performances shall be allowed in the designated areas without specific approval by the city. 2. Music or other entertainment in the designated area shall cease at eleven fifty nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock (10:00) P.M. on all other nights. ❑ Other Regulations: Any other reasonable conditions required by the city. (2005 Code) ❑ Description: The license specifically describes and depicts the outdoor area. (Ord. 2009-026, 12-7-20091 Section 5: Outdoor Musical Performances Outdoor Musical Performances Regulations: ❑ Any person, organization, and/or entity shall be limited to a maximum of two (2) major permits per year. No commercial property shall host more than three (3) major events in a calendar year. The permit applicant must pay a permit fee as established in section 3-1-3 of this code ❑ and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this code. ❑ The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. ❑ The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical erformance. ❑ The permit applicant must have sufficient off street parking. The music event shall not occupy required parking for the principal use of the site. CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALB1EftQfK11,PMN n301 3 763-496-6801 WWW.CI.ALBERTVILLE.MN.US A�Iboutvillc Small Town Uving. Big City We. Li The major outdoor musical performance must not interfere with other commercial and governmental activities or with the quiet enjoyment of residential property. ❑ The stage, performers, speakers and amplifiers are located three hundred feet (300') from any residence located in a residential zoning district. ❑ The stage, speakers, and amplifiers are arranged in a design and manner that does not directly broadcast music at or toward a residence within three hundred feet (300') of the stage. ❑ Major outdoor music events shall be allowed between May 15 and October 15 and the live outdoor musical performance shall only occur on the dates and during the hours designated by the city council. ❑ Major outdoor music events shall not perform beyond twelve o'clock (12:00) midnight. ❑ The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the sheriff s department to reduce volumes to mitigate nuisance complaints. ❑ Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future major outdoor musical permits for the property. Section 6: Mobile Food Units IN-Jkel I Y AT»n1v41-` Mobile Food Units MFU's Criteria: _ MFU's must be licensed by the Minnesota health department, and must adhere to state regulations for food trucks as provided in food code chapter 4626.1860 mobile food establishments; seasonal temporary food stands; seasonal permanent food stands. Evidence of the state license must be provided to the city as part of the local license application. MFU's operations are limited to the business, industrial, and public/institutional districts, and are not permitted between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. Ice cream truck vendors may operate in all zoning districts, but must adhere to the described hours of operation. Trash and/or recycling collection and cleanup must be provided. MFU's must provide independent power supply which is screened from view. Generators are permitted. MFU's may not maintain or use outside sound amplifying equipment, televisions or other similar visual entertainment devices, lights or noisemakers such as bells, horns or whistles. Ice cream trucks traveling through a residential district may have outdoor music or noisemaking devices to announce their presence. EO MFU's cannot obstruct the movement of pedestrians or vehicles or pose a hazard to public safety. MFU's shall be located on an asphalt or concrete surface. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE ALBEIPMifit,FMW0301 WWW.CI.ALBERTVILLE.MN.US 4 Nbertvillc Smell Town living. Big City Ufa. ❑ MFU's may not be located within two hundred feet (200') of existing restaurants or coffee shops, as measured from the MFU to the food service building. However MFU's may be permitted within two hundred feet (200') of existing food establishments within the same shopping center, with permission from the shopping center's owner. ❑ MFU's must close during adverse weather conditions when shelter is not provided. ❑ MFU's must be located on private property, and the applicant must provide written consent from the property owner. However, MFU's may be located in a public park with approval from the city, and ice cream trucks are allowed to operate within the public right of way in residential districts. Ice cream truck vendors are required to undergo a criminal background check prior ❑ to operating in the community, at the cost of the applicant. ❑ If MFU sites are found to be in noncompliance with any conditions as provided in this chapter, the city reserves the right to revoke the MFU transient merchant license. (Ord. 2015-06, 8-3-2015) Section 7: Fees Fees: ❑ Application Fee: $50.00* ❑ Staff Review: $25.00* (Engineering, Inspections, Fire Dept.) ❑ Additional Fees (dependent upon activities atspecial event): $25.00* (Mailings - staff time, postage, materials if applicable) Note: Please discuss with staff prior if this is needed. $35 Temporary Sign Permit $50 Outdoor Music $75 Mobile Food Unit Varied Liquor License ❑ Insurance Policy Required Note: City of Albertville must be the Certificate Holder and named "additionally insured" on the policy. ❑ Total Due: CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALBEOMItfM §9301 763-496-6801 WWW.CLALBERTVILLE.MN.Us A]bcrtvillc Small Town Living. Big Cep+ Life. *The aforementioned fees are placeholders until fees are established by the City Council. SIGNATURE OF APPLICANT AND PROPERTY OWNER REQUIRED By signing below, the applicant/property owner for the submitted event being held on the property named in this application agree(s) to defend, indemnify, and hold harmless the City of Albertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, and city council members from and against any claims, demands, suits, losses, costs, expenses (including attorney fees), or any other type of damages which may be asserted, claimed, sought, awarded, or recovered against or from the City of Albertville, Minnesota, its employees agents, representatives, elected city officials, appointed city officials, and city council members, as a result of the event by reason of any damage to the property, personal injury or bodily injury including death, sustained by any person whomsoever in which such damage, injury or death arises out of, is incidental to, or is in any way connected whatsoever with the performance of this contract the temporary special event referenced herein, or anything connected thereto, and regardless of whether the claim, demand, damage, loss, cost or expense is caused in whole or in part, by the event organizer and/or promoter, or any of its employees, agents, representative, the negligence of the City of Albertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, or city council members, or by any third parties or their agents, servants or employees. Applicant's Signature: Printed Name: Property Owner's Signature: (If different than applicant) Printed Name: Date: Date: Neighborhood Signatures Needed for Street Closure Address Printed Name Signature CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE ALBEkfflAt, §9301 WWW.CI.ALBERTVILLE.MN.US lb�rtvi))� Small Town Wing. Big City life. OFFICE USE ONLY Date Received: Date Materials Accepted: Date Reviewed By: City � Planner Fire Department City Admin-PWD City Clerk Bldg. Department Approved On: Permit Issued: Notes: CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERKS OFFICE ALBE*gWWZFM 59301 WWW.CI.ALBERTVILLE.MN.US 7 Agenda Page 39 A"IbertVille S-0T "82, wMyU.. Mayor and Council Request for Action September 4, 2020 SUBJECT: Special Event permit - STMA Turkey Day 5K RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the Special Event Permit for the STMA Girls Cross Country Booster Club to conduct a Turkey Day 5K run fund raising event on November 26, 2020 with the following conditions: 1. The use of speakers for music and / or microphone shall not begin before 7:30 a. in. 2. Where streets do not have trails or sidewalks the runner's route will be defined by cones and race markers but will still allow for local traffic to move on the streets. 3. Applicant will follow latest "Stay Safe Minnesota" guidelines BACKGROUND: The event will take place at the STMA Middle School on November 26, 2020. The 5k run will start and end at the Middle School and follow the route shown on the attached map. KEY ISSUES: • Set up will begin at 6:30 a. in. • The route will be marked with cones and race markers along the course. No street closures are proposed. • Residents along the course will be notified via flyer 1 week in advance of the race. • A trained traffic guard will be stationed at the intersection of 50t1i Street and Main Avenue to direct traffic and insure safe runner crossings. • The event will end at the Middle School for the concluding events. • No Alcohol will be served. • No hot or prepared foods. Snacks will be available fruit, granola bars, chips, etc. • The event will have speakers playing music before, during and after the race. A microphone will be used to make announcements. • Garbage cans will be provided for the disposal of litter. The group will clean up the site at the end of the event. • Event end at 10:30 a.m. POLICY/PRACTICES CONSIDERATIONS: Special events permits are subject to the approval of the City Council. Meeting Date: September 8, 2020 Agenda Page 40 Mayor and Council Request for Action — September 8, 2020 Special Event Permit — STMA Turkey Day 5K Page 2 of 2 LEGAL CONSIDERATIONS: None Department/Responsible Person: Planning/Alan Brixius Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Application Project narrative 5K route map. Agenda Page 41 Meeting Date: September 8, 2020 lb�rtvi j j� Smog Town UWng. Blg CNy Ut.. LICENSE NO. 2020-003SEP CITY OF ALBERTVILLE, MINNESOTA SPECIAL EVENT PERMIT APPLICATION APPLICATIONS WILL BE PROCESSED ONLY IF ALL ITEMS ARE SUBMITTED Applications must be submitted no less than four (4) weeks prior to an Event, unless otherwise approved by City staff. Events with liquor service must be submitted no less than six (6) weeks prior to an Event. Applicants are advised to discuss their request with City staff as early as possible to ensure the event can be approved by the date desired. Event Title: STMA Turkey Day 5k Address of Event: 11343 50th St. NE, Albertville, MN 55301 PID #: Applicant Name: STMA Girls Cross Country Booster Club Local Address: 9945 41st PI NE, St. Michael, MN 55376 Permanent Address: NA Contact Phone No.: 763-913-8431 Property Owner: NA Local Address: NA Permanent Address: NA Contact Phone No.: NA Section 1: Written Description Required Written Description Required: Proposed event/activity narrative and site plan with a timeline of events must accompany application and include details of boxes that are checked below. Check all that apply: ® Nature or purpose of event including Estimated amount of people attending event. ® Location of event including address or PID number. ® Date(s), including set-up and take -down of materials. ® Time of event including calendar date and start/end times of the event(s). El Outline fire protection for the event. CITY OF ALBERTVILLE CITY CLERKS OFFICE 5959 MAIN AVENUE NE ALBAgaM8URP§6 55301 1 763-496-6801 WWW.CLALBERTVILLE.M N.US ❑ Food Service: Copy of Special Event License from Minnesota Department of Health. Minnesota state statutes section 157.16; Mobile Food Units (MFU's). Section 4-4-6 F of ci code. See Section 6 of this application. ❑ Lighting. ❑ Medical facilities. M Music, including band(s), amplification, stage and speaker location, and other possible noise. Section 5-5-3 of city code. See Section 5 of this application. ❑ Alcohol consumption and control management. Section 4-1-3 of city code; Temporary Liquor sales license. Section 4-1-4 of city code. (State form needed.) See Section 4 of this Application. ❑ Parking provisions. ❑ Security measures. ❑ Signage. ® Solid waste disposal (port -a -potties). ❑ Tents (number, size and location). ❑ Fencing of event area. ® Neighborhood notification including door tags or flyers alerting residents that will be affected of the event 350 feet). ❑ Temporary Outdoor Seasonal Sales. Section 1000.22 of city code. See Section 3 of this application ® Street closures and traffic circulation. Indicate barricades needed if any. Requires si natures of homeowners impacted by the street closure. ❑ Other items requested by City staff. Section 2: Site Plan or Survey of Property - NA Site plan or s rvey of property showing: ❑ Building locations, if any. ❑ Parking, street closures (if any) and traffic circulation patterns. ❑ Exact location of tents, displays related to event/activity, music stages and speakers, security, medical staging area, lighting, food/drink areas and fencing of event. Section 3: Outdoor Seasonal Sales - NA Outdoor Seasonal Sales Criteria: ❑ The maximum term of operation shall be sixty (60) consecutive days, with a maximum of two 2permits per calendar year for each use. ❑ No portion of the use shall take place within any public right of way or landscaped green strip. ❑ Parking and display areas associated with the use shall not distract or interfere with existing business operations or traffic circulation patterns. ❑ Display areas and parking spaces shall use those parking lot spaces that are in excess of the minimum required parking for the primary use of that propeqy, ❑ The site shall be kept in a neat and orderly manner, and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway operations. CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALB499aW8Il §W55301 763-496-6801 WWW.CI.ALBERTVILLE.MN.US ❑ Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. ❑ Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one on site temporary sign not to exceed twenty four (24) square feet in area and not more than twelve feet 12' in height ❑ The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. ❑ A daily cleanup program shall be presented as part of the administrative permit application. ❑ Those temporary outdoor seasonal sales uses that are determined by the city administrator not to be consistent with the intent of the city code or comprehensive plan may be appealed pursuant to the process outlined in chapter 600 of this ordinance. Section 4: Outdoor Liquor Sales - NA Outdoor Li uor Sales Regulations: ❑ Hours: No intoxicating liquor is to be served outside between the hours of twelve o'clock 12:00 midnight and eight o'clock 8:00 A.M. ❑ Fencing; Access: The area designated for the dispensing and consuming of intoxicating liquor shall be enclosed by a fence with access into the designated area allowed only via the principal building located on the property, unless a different controlled access is approved by the city. ❑ Music and Entertainment: 1. No live musical performances shall be allowed in the designated areas without specific approval by the city. 2. Music or other entertainment in the designated area shall cease at eleven fifty nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock (10:00) P.M. on all other nights. ❑ Other Regulations: Any other reasonable conditions required by the city. (2005 Code ❑ Description: The license specifically describes and depicts the outdoor area. (Ord. 2009-026, 12-7-2009 Section 5: Outdoor Musical Performances -NA Outdoor Musical Performances Regulations: ❑ Any person, organization, and/or entity shall be limited to a maximum of two (2) major permits per year. No commercial property shall host more than three (3) major events in a calendar year. ❑ The permit applicant must pay a permit fee as established in section 3-1-3 of this code and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this code. ❑ The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. ❑ The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical performance. CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALBNRV0aLRP9NJ55301 763-496-6801 WWW.CI.ALBERTVILLE.MN.US O The permit applicant must have sufficient off street parking. The music event shall not occupy required parking for the principal use of the site. ❑ The major outdoor musical performance must not interfere with other commercial and overnmental activities or with the quiet enjoyment of residential property. ❑ The stage, performers, speakers and amplifiers are located three hundred feet (300') from any residence located in a residential zoning district. ❑ The stage, speakers, and amplifiers are arranged in a design and manner that does not directly broadcast music at or toward a residence within three hundred feet (300') of the stage. ❑ Major outdoor music events shall be allowed between May 15 and October 15 and the live outdoor musical performance shall only occur on the dates and during the hours designated by the city council. ❑ Major outdoor music events shall not perform beyond twelve o'clock (12:00) midni ht. ❑ The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the sheriff s department to reduce volumes to mitigate nuisance complaints. ❑ Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future major outdoor musical permits for the property. Section 6: Mobile Food Units - NA Mobile Food Units MFU's Criteria: ❑ MFU's must be licensed by the Minnesota health department, and must adhere to state regulations for food trucks as provided in food code chapter 4626.1860 mobile food establishments; seasonal temporary food stands; seasonal permanent food stands. Evidence of the state license must be provided to the city as part of the local license application. ❑ MFU's operations are limited to the business, industrial, and public/institutional districts, and are not permitted between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. Ice cream truck vendors may operate in all zoning districts, but must adhere to the described hours of operation. ❑ Trash and/or recycling collection and cleanup must be provided. ❑ MFU's must provide independent power supply which is screened from view. Generators are permitted. ❑ MFU's may not maintain or use outside sound amplifying equipment, televisions or other similar visual entertainment devices, lights or noisemakers such as bells, horns or whistles. Ice cream trucks traveling through a residential district may have outdoor music or noisemaking devices to announce their presence. ❑ MFU's cannot obstruct the movement of pedestrians or vehicles or pose a hazard to public safety. ❑ MFU's shall be located on an asphalt or concrete surface. CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALBLinUPAW55301 763-496-6801 WWW.CLALBERTVILLE.MN.US ❑ MFU's may not be located within two hundred feet (200') of existing restaurants or coffee shops, as measured from the MFU to the food service building. However MFU's may be permitted within two hundred feet (200') of existing food establishments within the same shopping center, with permission from the shopping center's owner. ❑ MFU's must close during adverse weather conditions when shelter is not provided. ❑ MFU's must be located on private property, and the applicant must provide written consent from the property owner. However, MFU's may be located in a public park with approval from the city, and ice cream trucks are allowed to operate within the public right of way in residential districts. ❑ Ice cream truck vendors are required to undergo a criminal background check prior to operating in the community, at the cost of the applicant. ❑ If MFU sites are found to be in noncompliance with any conditions as provided in this chapter, the city reserves the right to revoke the MFU transient merchant license. (Ord. 2015-06, 8-3-2015) Section 7: Fees Fees: ❑ Application Fee: $50.00* ❑ Staff Review: $25.00* (Engineering, Inspections, Fire Dept.) ❑ Additional Fees (dependent upon activities at special event): $25.00* (Mailings - staff time, postage, materials if applicable) Note: Please discuss with staff prior if this is needed. $35 Temporary Sign Permit $50 Outdoor Music $75 Mobile Food Unit Varied Liquor License ❑ Insurance Policy Required Note. Cityof Albertville must be the Certificate Holder and named "additionally insured" on the policy. ❑ Total Due: *The aforementioned fees are placeholders until fees are established by the City Council. SIGNATURE OF APPLICATE AND PROPERTY OWNER REQUIRED By signing below, the applicant/property owner for the submitted event being held on the property named in this application agree(s) to defend, indemnify, and hold harmless the City of Albertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, and city council members from and against any claims, demands, suits, losses, costs, expenses (including attorney fees), or any other type of damages which may be asserted, claimed, sought, awarded, or recovered against or from the City of Albertville, Minnesota, its employees agents, representatives, elected city officials, appointed city officials, and city council members, as a result of the event by reason of any damage to the property, personal injury or bodily injury including death, sustained by any person whomsoever in which such damage, injury or death arises out of, is incidental to, or is in any way connected whatsoever with the performance of this contract, the temporary special event referenced herein, or anything connected thereto, and regardless of whether the claim, demand, damage, loss, cost, or expense is caused in whole or in part, by the event organizer and/or promoter, or any of its employees, agents, representative, the negligence of the City of Albertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, or city council members, or by any third parties or their agents, servants or employees. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE A L B 9011 WL 2,4&55301 VAMCLALBERTVILLE.MN.US 5 Applicant's Signature: �! L�G`j Date: Printed Name: _Michael Immer (on behalf of the STMA Girls Cross _8/11/2020 Cross Country Booster Club) Property Owner's Signature: NA (If diferentthan applicant.) Date: NA Printed Name: NA Neighborhood Signatures Needed for Street Closure - NA Address Printed Name Signature OFFICE USE ONLY Date Received: Date Materials Accepted: Date Reviewed By: City Planner Fire Department City Admin-PWD, City Clerk Bldg. Department Approved On: Permit Issued: CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801 CITY CLERK'S OFFICE ALBAWdl9.0 S5301 WWW.CI.ALBERTVILLE.MN.US 6 Notes: CITY OF ALBERTVILLE CITY CLERKS OFFICE 5959 MAIN AVENUE NE ALBM,imaa,pabW65301 763-496-6801 WWW.CLALBERTVI LLE. MN. US STMA Turkey Day Sk Organizers: STMA Girls Cross Country Booster Club Contact: Mike Immer (763-913-8431) The STMA Turkey Day 5k is a fund raising event sponsored by the STMA Girls Cross Country Booster Club. The schedule is listed below. Packet Pickup and Registration: 7:30 AM — 8:00 AM 5k start: 8:00 AM Awards: 9:00 AM The event will take place at STMA Middle School West, 11343 50t" St. NE, Albertville, MN 55301 on November 26, 2020. 5k Registration is planned to be at the entrance to the track. This will also be the approx. location for the start and finish line. The start, finish, and 5k route is shown on the map below. The course is the same course that is used for the Albertville Friendly City Days 5k. I5k setup will begin at approx. 6:30am and will include the following: Cones and race markers will be set up along the course route to help direct runners. Residents along the course route will be notified of the race via a flyer at least 1 week prior to the race. The route along 50t" St. will be on the north sidewalk and shoulder of the street. No street closures will be necessary. Trained traffic guard will be at the intersection of 5oth St. and Main Ave. No alcohol will be served at this event. No cooked food or food that requires a license will be served at this event. There will be snacks such as fruit, chips, granola bars, etc. Speakers will be used to play music before, during, and after the race. It will also be used for a microphone for announcements. Garbage cans will be placed around the area as needncif?ab(tK?anup will be done and finished by 10:30 am. Maeghan Becker From: Eric Bullen Sent: Monday, August 31, 2020 7:30 AM To: Maeghan Becker; Adam Nafstad; Alan Brixius Subject: RE: Special Event Permit - 11343 50th Street NE - STMA Turkey Day 5K Attachments: SPECIAL EVENT PERMIT - 11343 50TH STREET NE - MIKE IMMER.pdf I have no concerns. Signed Copy attached. Chief From: Maeghan Becker Sent: Thursday, August 27, 2020 3:18 PM To: Eric Bullen <ebullen@ci.albertville.mn.us>; Adam Nafstad <anafstad@ci.albertville.mn.us>; Alan Brixius <abrixius@nacplanning.com> Subject: Special Event Permit - 11343 50th Street NE - STMA Turkey Day 5K Hello AII, Mike Immev submitted Ais special evevtt permit for 202-0 for review. This skould go to tke vtext Couvtcil Meeting. Tkanks! 9taeghan Becker BuiCfing Permit Tech AC6ertvAe City .7faCC mbecker@ci. aC6ertviCCe. mm us Phone: 763.497.3384 rE.Xt 103 T'aX. 763.497.3210 1 Agenda Page 50 A"IbertVille S-0T "82, wMYU.. Mayor and Council Request for Action September 4, 2020 SUBJECT: Special Event permit— Neighbor's 10 year Anniversary RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the Special Event Permit for the Neighbor's 10 year anniversary for an outdoor event to be held on September 24th and 251h in the Neighbor's parking lot at 5772 Main Avenue NE. with the following conditions: 1. This permit shall be for events on September 24 and 25 2020 and will expire without further action. 2. Per City Code all outdoor liquor sales, music and entertainment shall cease at 12:00 midnight on both days. The applicant shall notify all residential properties within 300 feet of the event site by flyer of the event and outdoor music. The flyer shall identify the dates and times of the events with specific mention of the music times. The flyer shall include an event contact person and phone number. 4. The outdoor Music stages, speakers, amplifiers are located within a minimum of 300 feet of residences in a residential zoning district. All Stages, speakers, and amplifiers shall be arranged per the submitted site plan. 5. The fence shall be located behind the Main Ave sidewalk and 5-feet behind the 57th Street curb. 6. The permit holder agrees to manage the outdoor performances to control volume and nuisance complaints. The volume of the outdoor performances shall be reasonable so as not to be audible at the shared property line with a residentially zoned property. Permit holder shall comply with all request of the Sheriffs department to turn down the volume to mitigate nuisance complaints. 7. In the event of nuisance complaints, the city reserves the right to add conditions on this permit to mitigate nuisance complaints and protect neighboring properties. 8. The permit holder understands that they are responsible for the behavior and operation of the outdoor music events including employees, band members and event participants. Poor or unlawful behavior on the property associated with the outdoor Meeting Date: September 8, 2020 Agenda Page 51 music event, that disturbs or damages adjoining property may be grounds for the denial of future events. 9. Applicant shall Maintain Handicap Parking in parking lot as currently required under MN Building Code a. Applicant shall update site plan showing continuous access to Handicapped Parking areas 10. Fire code 3106.3 Occupancy and means of egress. The number and location of emergency egress and escape routes shall be approved by the fire code official. • Applicant shall update the site plan to provide a second emergency egress and escape route which shall be 60" wide. 10. Fire code 3106.3.1 Occupant load. The fire code official shall establish an occupant load for the event site. o Applicant shall provide the following for occupant load calculations: ■ Any changes to the proposed security fencing ■ Size of both tents ■ Size of stage ■ Size of bar ■ Size and number of tables Occupant Load will be calculated once the site plan has been updated and the above information provided. 11. Fire code 3106.3 Occupancy and means of egress. The number and location of emergency egress and escape routes shall be approved by the fire code official. o Applicant shall update the site plan to provide a second emergency egress and escape route which shall be 60" wide. 12. The aforementioned items shall be submitted to the city prior to the event and approved by the Fire Chief. 13. Garbage cans shall be provided within the event area for the disposal of litter. The group will clean up the site at the end of the event. 14. The permit holder understands that failure to abide by the conditions and standards of this permit or section 5-5-3 of the Albertville city code may be grounds for permit revocation. 15. The Applicant shall follow the latest "Stay Safe Minnesota" guidelines. Meeting Date: September 8, 2020 Agenda Page 52 BACKGROUND: Neighbors is celebrating their 10"' anniversary of operating in Albertville. They wish to conduct an outdoor event on the on the Friday and Saturday of September 25 and 24. The event is intended to include outdoor live music both days, outdoor games and liquor sales. See Applicant's narrative of the event. KEY ISSUES: • The Event will be held within the Neighbors parking lot. The parking lot will be fenced in with a single point of access to contain the event and control access. • The event will have security staff on -site to conduct ID verification, control access and to keep the peace. • The stage is within 300 feet of residential properties, the stage and amplifiers will be located on the south side of the parking lot and oriented toward the Neighbors building. • Bands are booked for both nights. The proposed band playing times will be 9:00 P.M. to midnight. • The applicant has estimates between 200 to 250 people will attend. They will set up tables for social distancing. They should describe any other COVID protections they will employ. • On September 27, 2020 the applicant will take down the event area and will clean up the site. POLICY/PRACTICES CONSIDERATIONS: Special events permits are subject to the approval of the City Council. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: Compliance with the liquor license requirements. Department/Responsible Person: Planning Submitted Through: Alan Brixius Attachments: Application Event Narrative. Event site plan. Agenda Page 53 Meeting Date: September 8, 2020 A,lbertville smao Town lwing. Bg city We. CITY OF ALBERTVILLE, MINNESOTA SPECIAL EVENT PERMIT APPLICATION LICENSE N0. -00 W APPLICATIONS WILL BE PROCESSED ONLY IF ALL ITEMS ARE SUBMITTED Applications must be submitted no less than four (4) weeks prior to an Event, unless otherwise approved by City staff. Events with liquor service must be submitted no less than six (6) weeks prior to an Event. Applicants are advised to discuss their request with City staff as early as possible to ensure the event can be approved by the date desired. Event Title: iU Address of Event: Ave ; ; M-u PID #: v' Applicant Name:, s�1� Local Address: lvcav- � 'p_er-�1/ 1 .ills (,A) Permanent Address: Contact Phone No.: Property Owner: Local Address: L"!� 1 • ��'�� 7 t 1 Permanent Address: AI1V Contact Phone No.: Section 1: Written Description Required Written Description Required: Proposed event/activity narrative and site plan with a timeline of events must accompany application and include details of boxes that are checked below. Check all that a l ❑ Nature or purpose of event including ❑ Estimated amount of people attending event. Location of event including address or PID number. ❑ ❑ Date(s), including set-up and take -down of materials. ❑ Time of event including calendar date and start/end times of the event(s). ❑ Outline fire protection for the event. Food Service: Copy of Special Event License from Minnesota Department of Health. ❑ Minnesota state statutes section 157.16; Mobile Food Units (MFU's). Section 4-4-6 (F) of city code. See Section 6 of this application. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE CITY CLERK'S OFFICE ALBERTVILLE, MN 55301 1 Agenda Page 54 763-496-6801 W W W.CI.ALBERTVILLE.MN.US lb�rtvi�� Smell Uving. Big ,: We. ❑ Lighting. ❑ Medical facilities. ❑ Music, including band(s), amplification, stage and speaker location, and other possible noise. Section 5-5-3 of city code. See Section 5 of this application. ❑ Alcohol consumption and control management. Section 4-1-3 of city code; Temporary Liquor sales license. Section 4-1-4 of city code. (State form needed.) See Section 4 of this Application. ❑ Parking provisions. ❑ Security measures. ❑ Signage. ❑ Solid waste disposal (port -a -patties). ❑ Tents (number, size and location). ❑ Fencing of event area. ❑ Neighborhood notification including door tags or flyers alerting residents that will be affected of the event 350 feet). Temporary Outdoor Seasonal Sales. Section 1000.22 of city code. See Section 3 of this application ❑ Street closures and traffic circulation. Indicate barricades needed if any. Requires si natures of homeowners impacted by the street closure. ❑ Other items requested by City staff. Section 2: Site Plan or Survey of Property Site plan or s . ey of propertshowing, ❑ Building locations, if any. ❑ Parking, street closures (if any) and traffic circulation patterns. ❑ Exact location of tents, displays related to event/activity, music stages and speakers, security, medical staging area, lighting, food drink areas and fencing of event. Section 3: Outdoor Seasonal Sales - ---------- Outdoor Seasonal Sales Criteria: ❑ The maximum term of operation shall be sixty (60) consecutive days, with a maximum of two 2permits per calendar year for each use. ❑ No portion of the use shall take place within any public right of way or landscaped reen stri P. ❑ Parking and display areas associated with the use shall not distract or interfere with existingbusiness operations or traffic circulation patterns. ❑ Display areas and parking spaces shall use those parking lot spaces that are in excess of the minimum required parking for the primary use of that property. ❑ The site shall be kept in a neat and orderly manner, and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway operations. ❑ Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE CITY CLERKS OFFICE ALBERTVILLE, MN 55301 2 Agenda Page 55 763-496-6801 W W W.CI.ALBERTVILLE.MN.US vo� A�Ibertvillc SnuM Torun Uving. Big Gky We. ❑ Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one on site temporary sign not to exceed twenty four (24) square feet in area and not more than twelve feet 12` in height ❑ The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. ❑ A daily cleanup program shall be presented as part of the administrative permit application. ❑ Those temporary outdoor seasonal sales uses that are determined by the city administrator not to be consistent with the intent of the city code or comprehensive plan may be appealed pursuant to the process outlined in chapter 600 of this ordinance. Section 4: Outdoor Liquor Sales Outdoor Li uor Sales Regulations: ❑ Hours: No intoxicating liquor is to be served outside between the hours of twelve o'clock 12:00 midnight and eight o'clock 8:00 A.M. ❑ Fencing; Access: The area designated for the dispensing and consuming of intoxicating liquor shall be enclosed by a fence with access into the designated area allowed only via the principal building located on the property, unless a different controlled access is approved by the city. ❑ Music and Entertainment: 1. No live musical performances shall be allowed in the designated areas without specific approval by the city. 2. Music or other entertainment in the designated area shall cease at eleven fifty nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock (10:00) P.M. on all other ni hts. ❑ Other Regulations: Any other reasonable conditions required by the city. (2005 Code) ❑ Description: The license specifically describes and depicts the outdoor area. (Ord. 2009-026,12-7-2009 Section 5: Outdoor Musical Performances Outdoor Musical Performances Regulations: ❑ Any person, organization, and/or entity shall be limited to a maximum of two (2) major permits per year. No commercial property shall host more than three (3) major events in a calendar year. ❑ The permit applicant must pay a permit fee as established in section of this code and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this code. ❑ The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. ❑ The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical erformance. ❑ The permit applicant must have sufficient off street parking. The music event shall not occupy re uired parking for the principal use of the site. CITY OF ALBERTVILLE 5959 MAIN AVENUE NE CITY CLERK'S OFFICE ALBERTVILLE, MN 55301 3 Agenda Page 56 763-496-6801 W W W.CI.ALBERTVILLE.MN.US ibcrtvijjc Smefl Town Wing. ft City We. Li The major outdoor musical performance must not interfere with other commercial and overnmental activities or with the quiet enjoyment of residential property. The stage, performers, speakers and amplifiers are located three hundred feet (300') from any residence located in a residential zoning district. The stage, speakers, and amplifiers are arranged in a design and manner that does not ❑ directly broadcast music at or toward a residence within three hundred feet (300') of the stage. ❑ Major outdoor music events shall be allowed between May 15 and October 15 and the live outdoor musical performance shall only occur on the dates and during the hours designated by the city council. ❑ Major outdoor music events shall not perform beyond twelve o'clock (12:00) midnight. ❑ The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the sheriffs department to reduce volumes to mitigate nuisance complaints. ❑ Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future major outdoor musical permits for the property. Section 6: Mobile Food Units Mobile Food Units MFU's Criteria: ❑ MFU's must be licensed by the Minnesota health department, and must adhere to state regulations for food trucks as provided in food code chapter 4626.1860 mobile food establishments; seasonal temporary food stands; seasonal permanent food stands. Evidence of the state license must be provided to the city as part of the local license application. ❑ MFU's operations are limited to the business, industrial, and public/institutional districts, and are not permitted between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. Ice cream truck vendors may operate in all zoning districts, but must adhere to the described hours of operation. ❑ Trash and/or recycling collection and cleanup must be provided. ❑ MFU's must provide independent power supply which is screened from view. Generators are permitted. ❑ MFU's may not maintain or use outside sound amplifying equipment, televisions or other similar visual entertainment devices, lights or noisemakers such as bells, horns or whistles. Ice cream trucks traveling through a residential district may have outdoor music or noisemaking devices to announce their presence. ❑ MFU's cannot obstruct the movement of pedestrians or vehicles or pose a hazard to public safety. ❑ MFU's shall be located on an asphalt or concrete surface. CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALBERTVILLE, MN 55301 763-496-6801 W W W.CI.ALBERTVILLE.MN.US Agenda Page 57 lbertville SnmV Town WM9. Big CkV Ufa. ❑ MFU's may not be located within two hundred feet (200') of existing restaurants or coffee shops, as measured from the MFU to the food service building. However MFU's may be permitted within two hundred feet (200') of existing food establishments within the same shopping center, with permission from the shopping center's owner. ❑ MFU's must close during adverse weather conditions when shelter is not provided. ❑ MFU's must be located on private property, and the applicant must provide written consent from the property owner. However, MFU's may be located in a public park with approval from the city, and ice cream trucks are allowed to operate within the public right of way in residential districts. ❑ Ice cream truck vendors are required to undergo a criminal background check prior to operating in the community, at the cost of the applicant. ❑ If MFU sites are found to be in noncompliance with any conditions as provided in this chapter, the city reserves the right to revoke the MFU transient merchant license. (Ord. 2015-06. 8-3-2015) Section 7: Fees Fees: ❑ Application Fee: $50.00* ❑ Staff Review: $25.00* (Engineering, Inspections, Fire Dept.) ❑ Additional Fees (dependent upon activities at special event): $25.00* (Mailings - staff time, postage, materials if applicable) Note: Please discuss with staff prior if this is needed. $35 Temporary Sign Permit $50 Outdoor Music $75 Mobile Food Unit Varied Liquor License ❑ Insurance Policy Required Note: City of Albertville must be the Certi cote Holder and named "additionally insured" on the policy. ❑ Total Due: CITY OF ALBERTVILLE CITY CLERK'S OFFICE 5959 MAIN AVENUE NE ALBERTVILLE, MN 55301 763-496-6801 W W W.CIALBERTVILLE.MN.US Agenda Page 58 A�Ibcrtviilc Smolt Town UvYg. Bg C*y We. *The aforementioned fees are placeholders until fees are established by the City Council. SIGNATURE OF APPLICANT AND PROPERTY OWNER REQUIRED By signing below, the applicant/propertyowner for the submitted event being held on the property named in this application agree(s) to defend, indemnify, and hold harmless the City ofAlbertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, and city council members from and against any claims, demands, suits, losses, costs, expenses (including attorney fees), or any other type of damages which may be asserted, claimed, sought, awarded, or recovered against or from the City ofAlbertville, Minnesota, its employees agents, representatives, elected city officials, appointed city officials, and city council members, as a result of the event by reason of any damage to the property, personal injury or bodily injury including death, sustained by any person whomsoever in which such damage, injury or death arises out of, is incidental to, or is in any way connected whatsoever with the performance of this contract, the temporary special event referenced herein, or anything connected thereto, and regardless of whether the claim, demand, damage, loss, cost, or expense is caused in whole or in part, by the event organizer and/or promoter, or any of its employees, agents, representative, the negligence of the City ofAlbertville, Minnesota, its employees, agents, representatives, elected city officials, appointed city officials, or city council members, or by any third paftks or their agents, servants or employees. Applicant's Signaturev'� ~,, Date: Printed Name: r i S fern l ><Z Property Owner's Signature: (If different than applicant) Printed Name: CITY OF ALBERTVILLE CITY CLERK'S OFFICE Date: Neighborhood Signatures Needed for Street Closure 5959 MAIN AVENUE NE ALBERTVILLE, MN 55301 763-496-6801 W W W.CI.ALBERTVILLE.MN.US Agenda Page 59 A,Ibertvillc Smolt Town Wimj. Big City We. OFFICE IISE ONLY -- - -- -- Date Received: Date Materials Accepted: Date Reviewed By: City Planner Fire Department City Admin-PWD City Clerk Bldg. Department Approved On: Permit Issued: Notes: CITY OF ALBERTVILLE 5959 MAIN AVENUE NE CITY CLERKS OFFICE ALBERTVILLE, MN 55301 7 Agenda Page 60 763-496-6801 V WW.CLALBERTVILLE.MN.US Neighbors Eatery and Saloon 10 year celebration narrative This year Neighbors will be celebrating our 10 year anniversary. We would like to host an outdoor band.. bean bag tournament, and a beer pong tournament. The celebration would begin Friday night September 2511, with the band The Thrillbillies. The bean bag tournament and beer pong will begin around 4 pm September 26th. The Mitch Gordon band will be playing Saturday night starting at 9pm and ending at 12 (midnight). We estimate between 200-250 people to attend our event. We will begin fencing off the entire parking lot Thursday September 241h and complete closing off the parking lot early Friday morning. We plan to set up exactly how we have every year for friendly city days. That would include filling fencing off the parking lot with 6 ft chain link panels, setting up a gate tent at the entrance with lighting for checking ID's, setting up a large 20x40 tent with lighting for socially distanced tables, and setting up a small outdoor bar in the NE corner of the parking lot (also with a small tent and lighting). We will have signage directing people to our one entrance where you will be asked for your identification by our security staff in order to get a wristband and be allowed in. After the event Saturday we will be taking everything down and cleaning the parking lot September 27tn. Agenda Page 61 -5 C— 9 Agenda Page 62 �1bertviljc Mayor and Council Request for Action September 3, 2020 SUBJECT: FINANCE — CARES ACT FUNDING REIMBURSEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve to approve CARES Funding City Expense Reimbursement Resolution 2020-21 BACKGROUND: the State is requiring Cities to submit a CARES expenditure report monthly for reimbursable COVID related expenses. The next report is due September 9, 2020 for expenditures from March 1 — August 31. Both the state and LMC are recommending this be done via Council resolution. The attached resolution outlines these reimbursable expenditures. These costs total $79,006.24 of the $563,922 in coronavirus relief funds (CRF) the City received from the CARES Act. KEY ISSUES: • The three-part test that the City Council must consider when authorizing use of the funds are: o Is the expenditure necessary to plan, respond, protect against COVID-19? o Is the expenditure not accounted for in the most recently approved budget as of March 27, 2020 or substantially different use from any expected use of funds in such a line item, allotment or allocation? o Is the expenditure incurred and paid for between March 1, 2020-November 15, 2020 (with the exceptions of payroll incurred through November 15th with a pay date after November 15, 2020 and/or purchase of qualifying items that were expected to be received and paid for by November 15, 2020, but have been delayed due to supply chain)? FINANCIAL CONSIDERATIONS: City staff and been tracking COVID related expenses that are eligible. LEGAL CONSIDERATIONS: Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution 2020-XXX List of CARES Funding reimbursable expenses P:ACity Council\Council Packet Information\2020\090820\Cares Act Funding (RCA) 0820.docx Meeting Date: September 8, 2020 Agenda Page 63 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2020-21 A RESOLUTION APPROVING CARES FUNDING CITY EXPENSE REIMBURSMENT WHEREAS, The City of Albertville has received $563,922 in Coronavirus relief funds (CRF) under the Coronavirus Aid, Relief and Economic Security Act (CARES Act); and, WHEREAS, The Cares Act provides that payments from the fund may only be used to cover cost that: • Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19) • Were not accounted for in the budget most recently approved as of March 27, 2020; and, • Were incurred during the period that begins on March 1, 2020 and ends November 15, 2020. (The CARES Act has a deadline of December 30, 2020, however the state is allowed to implement an earlier date. The State of Minnesota has chosen to implement November 15, 2020 as the ending date for incurring expenses). and, WHEREAS, the City of Albertville has expended $79,006.24 in eligible reimbursable CARES Act funds including unbudgeted purchased PPE supplies (i.e. sanitizer, masks, plexiglass, etc.), hourly staffing time for CRF Funds administration and for COVID items like paid COVID administrative leave, telework equipment, election public health safety items, re- entry plan and supplies and other eligible items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: the City Council of the City of Albertville finds and hereby approves such expenditures as eligible for CARES funds reimbursement to the City and directs the Finance Director to process and report such reimbursement in the amount of $79,006.24. Adopted by the Albertville City Council this 8th day of September 2020. ATTEST: Tina L. 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U U N N w O O O m O_ v o v M v M Q o Q m u m u o c u u u Q E 2 2 EQ Q v X w m a) w� a) vOi H vOi N N � v � U U Q) O Q) L oO L oO ( C w u w N N LL � - c c C +� C c N „ c c C � U c c p— N O O O O O N O O O N *' O .fl- — O •� m m m i CD •{n lam-) M U .N 0A m N m> T rM Izmaa�a zuuuaamwawm�aaaa Iz m l4 m ci n C) O 0 Pn to 00 n tn� N N Ln r-1 c-I U� c-I Q) 00 O cn N 00 N N m O rri tn- co Q0 a� Io co IL co m Q Nbertville �,e,T,w� aig.: L. Mayor and Council Request for Action September 8, 2020 SUBJECT: City Hall Office Space Revisions RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve quote from Business Essentials in the amount of $18,351 to replace front office work stations. INFORMATION: The front office area of city hall currently has four workstations clustered with shared walls. Due to COVID and safe spacing recommendations, it is proposed that the space be revised to have the workstations separated. The revised layout includes two larger workstations and two smaller workstations separated by a center walkway/corridor. Additionally, the workstations are moved slightly back from the front counter. KEY ISSUES: • The workspace revisions are necessary to improve separation. • The revisions include new cubicle walls, counters, cabinets/drawers, etc. • The stand-up desks, chairs, mats, and certain file cabinets will be reused. • Other improvements to be coordinated with office space revisions include carpet, electrical connections, painting, and a glass for the front counter. These costs are not included in the quote. • The cost to revise the office space will be paid with CARES Act funds. FINANCIAL CONSIDERATIONS: The City received approximately $560,000 in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to be used for economic assistance. CARES funds will be used for the proposed improvements. Submitted Through: Adam Nafstad, City Administrator-PWD Attached: Business Essential Quote On file: Revised floor plan Agenda Page 69 Meeting Date: September 8, 2020 business essentials, Your 1 Source bill to ship to Kristie Moseng Kristie Moseng date: 8/28/2020 Finance Clerk Finance Clerk City of Albertville City of Albertville 5959 Main Avenue NE 5959 Main Avenue NE project: Albertville, MN 55301 Albertville, MN 55301 763-497-3384 763-497-3384 delivery location set up ship complete delivery type payment terms delivery team # department product number description qty price extended 2 3 HBCSR1536P Systems Raised Straight Countertops 36Wxl 5D Edgeband $ (L 1 STD) Grd L 1 Standard Laminates .LFW 1 Florence Walnut .FW EDGE: Florence Walnut HBCSR3636P Systems Raised Corner Countertops 36Wx36D:Edgeband 2 $89.70 $179.40 2 $179.74 $359.48 $ (L 1 STD) Grd L 1 Standard Laminates .LFW 1 Florence Walnut .FW EDGE: Florence Walnut HRVCLG24 Abound 29"H x 24"D Abound Universal Support 2 $64.50 $129.00 Leg $(P7) P 1 Paint Opts Light Gray be confident. be done. be happy business essentials 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 70 # department product number description qty price extended 4 HRVCLG24 Abound 29"H x 24"D Abound Universal Support 2 $64.50 $129.00 Leg P 1 Paint Opts ight Gray 5 HRVEP1129L Abound 29"H x 1 1"D Left End Panel 2 $67.77 $135.54 P 1 Paint Opts ight Gray 6 HRVEPI 1 29R Abound 29"H x 1 1 "D Right End Panel 1 $67.77 $67.77 P 1 Paint Opts Light Gray 7 HRVEP2429L Abound 29"H x 24"D Left End Panel 1 $73.01 $73.01 P 1 Paint Opts Light Gray 8 HRVEP2429R Abound 29"H x 24"D Right End Panel 1 $73.01 $73.01 $(P 1) P 1 Paint Opts .Q Light Gray confident. be dune. be happy. business essentials 1 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 71 # department product number description qty price extended 9 HRVOH36FM Abound Overhead -Metal Flipper Door 36" 8 $188.90 $1,511.20 10 HRVOH48FM Abound Overhead -Metal Flipper Door 48" 4 $206.90 $827.60 $(P1) P1 Paint Opt: .LOFT Loft .L '.ock: Lock 11 HWR2436P Systems Rectangular Worksurface Edgeband 4 $113.27 $453.08 24D x 36W $(LISTD) GrdL7 Standard Laminates .LFW 1 Florence Walnut .FW EDGE: Florence Walnut .Q Grommet: Light Gray 12 HWR2436P Systems Rectangular Worksurface Edgeband 2 $113.27 $226.54 24D x 36W $(L 1 STD) Grd L 1 Standard Laminates .LOFT LAM: Loft .LOFT EDGE: Loft .Q Grommet: Light Gray confident. a done. lie happy. r business essentials 1 6645 fames ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 72 # department product number description qty price extended 13 HWR2448P Systems Rectangular Worksurface Edgeband 2 $132.26 $264.52 24D x 48W $(L 1 STD) Grd L 1 Standard Laminates .LF W 1 Florence Walnut .FW EDGE: Florence Walnut .0 3rommet: Light Gray 14 HWR2448P Systems Rectangular Worksurface Edgeband 2 $132.26 $264.52 24D x 48W $(L 1 STD) Grd L 1 Standard Laminates .LOFT LAM: Loft .LOFT EDGE: Loft .0 3rommet: Light Gray 15 HWR2460P Systems Rectangular Worksurface Edgeband 2 $156.17 $312.34 24D x 60W $(L 1 STD) Grd L 1 Standard Laminates .LOFT LAM: Loft .LOFT EDGE: Loft .0 Grommet: Light Gray 16 HWR2484P 24"D x 84"W Rectangular WS - Edgeband 2 $245.54 $491.08 $(L 1 STD) Grd L 1 Standard Laminates .LOFT LAM: Loft .LOFT EDGE: Loft .0 Grommet: Light Gray be confident. be done. be happy business essentials 6645 fames ave n, minneapolis, mn 55430 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 73 # department product number description qty price extended 17 18 M 20 21 HWSB2 Worksurface Bracket Kit 1 $15.06 $15.06 P 1 Paint Opts Light Gray HWSB2 Worksurface Bracket Kit 2 $15.06 $30.12 .fight Gray HBCSR1548P Systems Raised Straight Countertops 48Wxl 5D 2 $97.56 $195.12 Edgeband $(L 1 STD) Grd L 1 Standard Laminates .LFW 1 Florence Walnut .FW EDGE: Florence Walnut HEC42PL L Connector 42.5H 2 $40.27 $80.54 $ (P 1) P 1 Paint Opts .Q Light Gray HEC65PT T Connector 65H 2 $50.75 $101.50 $(P 1) P 1 Paint Opts .Q Light Gray confident. done. be happy. business essentials 1 6645 fames ave n, minneapolis, mn 55430 1 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sF Agenda Page 74 # department product number description qty price extended 22 HEFEC42P Panel Finished End Covers 42.5H P 1 Paint Opts ight Gray 23 HEFEC65P Panel Finished End Covers 65H 24 25 PI.j $(P1) HETC24 $(P1) .Q HETC36 $(P1) .Q HETC48 P 1 Paint Opts ighf Gray Panel Top Cap 24"W P 1 Paint Opts '.ighf Gray Panel Top Cap 36"W P 1 Paint Opts Light Gray Panel Top Cap 48"W P 1 Paint Opts Light Gray 2 $17.02 $34.04 4 $20.63 $82.52 4 $1 1.79 $47.16 10 $18.33 $183.30 4 $21.61 $86.44 be confident. be done. be happy. business essentials 6645 fames ave n, minneapolis, mn 55430 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 75 # department product number description qty price extended 27 HETP4236FP Tackable Panel w/o TC 42.51-1 x 36W 6 $1 10.33 $661.98 $(A) Gr A Fabric .CU FABRIC: Centurion 19 COLOR: Iron Ore $ (P 1) P 1 Paint Opts .0 Light Gray 28 HETP4248FP Tackable Panel w/o TC42.5H x 48W 2 $125.06 $250.1 2 $(A) Gr A Fabric .CU FABRIC: Centurion 19 COLOR: Iron Ore $ (P 1) P 1 Paint Opts .0 Light Gray 29 HETP6524FP Tackable Panel w/o TC 65H x 24W 4 $1 19.82 $479.28 $(A) Gr A Fabric .CU FABRIC: Centurion 19 COLOR: Iron Ore $ (P 1) P 1 Paint Opts .0 Light Gray 30 HETP6536FP Tackable Panel w/o TC 65H x 36W 4 $1 35.54 $542.16 $(A) Gr A Fabric .RFG FABRIC: Refuge 93 COLOR: Frost confident. be done. be happy. business essentials 6645 fames ave n, minneapolis, mn 55430 1 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sF Agenda Page 76 # department product number description qty price extended $ (P 1) P 1 Paint Opts <` Light Gray 31 HETP6548FP Tackable Panel w/o TC 65H x 48W 2 $153.87 $307.74 $(A) Gr A Fabric .RFG FABRIC: Refuge 93 COLOR: Frost $(P 1) P 1 Paint Opts .Q Light Gray 32 HEWS42P Wall Starter Kit for Panels 42.51-1 2 $28.81 $57.62 $ (P 1) P 1 Paint Opts Light Gray 33 HEWS65P Wall Starter Kit for Panels 65H 2 $33.73 $67.46 .Q Light Gray 34 HH870930 Tasklight 30W 8 $75.63 $605.04 35 HH870942 Tasklight 42W 4 $81.85 $327.40 confident. done. be happy. business essentials 1 6645 fames ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 77 # department product number description qty price extended 36 37 38 40 41 HH871 1 36 Electrical Pass-Thru Cable 36W 3-1 & 2-2 4 $41.90 $167.60 Systems HH871236 Electrical Power Harness 36W 3-1 & 2-2 4 $66.79 $267.16 Systems HH871248 Electrical Power Harness 48W 3-1 & 2-2 4 $70.06 $280.24 Systems HH871501 Duplex Receptacle Circuit 1 3-1 & 2-2 Systems 6 $14.08 $84.48 HH871502 Duplex Receptacle Circuit 2 3-1 & 2-2 Systems 6 $14.08 $84.48 Light Gray HH871504 Duplex Receptacle Circuit 4 3-1 & 2-2 Systems 12 $14.08 $168.96 Light Gray be confident. be done. be happy. business essentials 6645 james ave n, minneapolis, mn 55430 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.si Agenda Page 78 # department product number description qty price extended 42 43 HH879072 HHTADF3 Base In -Feed Cable Base 3-1 & 2-2 Systems 4 Three -port Flex Mode faceplate 1 $74.32 $8.19 $297.28 $8.19 44 45 46 Color: Black HHTADJ5 AMP RJ45 CAT 5E Jack 1 $1 3.75 $13.75 HRVCLG24 Abound 29"H x 24"D Abound Universal Support 2 $64.50 $129.00 Leg HRVEPI 129R Abound 29"H x 1 1 "D Right End Panel $ (P 1) P 1 Paint Opts .0 Light Gray 1 $67.77 $67.77 confident. done. be happy. business essentials 1 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 I www.bel source.com City of Albertville AUDIT3 08262020.sp Agenda Page 79 # department product number description qty price extended 47 HSCKTPS Straight Connector Kit 8 $6.23 $49.84 48 HSDEP2429F 24'D End -Panel Supports: Freestanding 2 $63.51 $127.02 $ (P 1) P 1 Paint Opts .0 ight Gray 49 HSDSL29 Abode Shared Leg 4 $121.79 $487.16 P 1 Paint Opts fight Gray 50 HECB42 Counter Top Bracket for 42.5H Panels 14 $16.70 $233.80 $(P1) P1 Paint Opts .Light Gray ?AINT: Light Gra}r 51 H18723R Flagship Series Pedestal "R" Pull Mobile B/B/F 4 $238.99 $955.96 23D Standard Random Key Lock $(P 1) P 1 Paint Opts .LOFT Loft confident.'done. be happy. business essentials 1 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 80 # department product number description qty price extended 52 53 54 55 56 H519495 10500 Series Dbl-Rail Hanging File Rack 4 $10.81 $43.24 H9170R Flagship 30W 2-Drw "R" Pull Lateral 30W 28H 6 $400.00 $2,400.00 18D .L Standard Random Key Lock $(P1) P1 Paint Opts .LOFT nft H9190R Flagship 42W 2-Drw "R" Pull Lateral Flagship 2 $51 1.67 $1,023.34 42W 28H 18D Standard Random Key Lock P 1 Paint Opts Loft HHAWV603624LP 60" x 36" x 24" Corner Cove Worksurface - Left 1 $198.39 $198.39 $(L 1 STD) Grd L 1 Standard Laminates .LOFT LAM: Loft .LOFT EDGE: Loft .0 Grommet: Light Gray HHAWV603624RP 60" x 36" x 24" Corner Cove Worksurface - Right $ (L 1 Sl V) Grd L 1 Standard Laminates 1 $198.39 $198.39 confident. done. be happy. business essentials 1 6645 fames ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 81 # department product number description qty price extended LAM: Loft EDGE: Loft Grommet: Light Gray 57 DELIVERY Delivery and Installation 58 TEAR DOWN Tear Down and Disposal notes Standard Terms and Conditions 1 $853.33 $853.33 1 $560.00 $560.00 $18,351.07 Order Acceptance / Deposit: A 50% deposit is required at the time of Business Essentials Interiors placing the order UNLESS OTHERWISE NOTED ON QUOTE. Payment in full must be received at time of delivery. If down payment is made by credit card an additional 2.5 % processing fee applies. I authorize the balance to be placed on that credit card at the time of delivery. Cancellations and or Changes All special ordered products is non -cancellable and non -returnable or they may be subject to manufacturers minimum restocking charge, along with freight and handling fees as applicable. Stock delivery product may be returned if boxes are not opened. Installation Terms and Conditions: 1.Unless otherwise specified, this transaction assumes non -union labor personnel working regular hours (Monday - Friday 8:00 am - 4:30 pm). 2. Installation assumes exclusive access to loading dock, freight elevator and receiving area on the floor being installed. Additional charges will be assessed for installations requiring product to be carried up stairs. 3. This proposal assumes no floor covering will be required in either the loading dock/receiving area or on the floor being installed. 4. All trash will be removed by Business Essentials Interiors. be confident. be done. be happy. business essentials 1 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 1 www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 82 department product number description qty price extended 5. The area being installed must be clear and ready for furniture installation (i.e. any construction completed, any carpeting work completed, existing furniture removed). For furniture reconfigurations area must be prepped and ready (i.e. computers, cables and phone lines removed, files empty, etc.) 6. All products will be installed per manufacturer's specifications. 7. All products will be installed per plan. Any substantive changes will require the completion of a change order, and may include additional labor and/or product charges. Additional charges will be re -quoted and a purchase order modification or new purchase order may be required before work can be completed. B. The installation foreman will conduct a walk-through with the client contact to develop a "punch list" of incomplete items. Punch list items include missing, damaged, or incorrect products that cannot be installed per the approved plan. Product additions or request changes should be noted on a separate "wish list." The job is complete if all products are installed per the approved plan. 9. Business Essentials Interiors is not responsible for providing an electrician to hardwire the systems furniture electrical power entry to the building power supply. This is the responsibility of the client's electrician. 10. Business Essentials Interiors is not responsible for running any telephone and/or computer wiring through the systems furniture raceway or for supplying data jacks in the individual workstations. 1 1. Business Essentials Interiors will work in conjunction with the telephone/computer cabling contractors. However, once the furniture installation is complete, all stations will be moved into their final position. If the stations cannot be moved into final position due to incomplete cabling or electrical work, moving the stations after that work is complete becomes the client's responsibility. 12. Business Essentials Interiors shall not be considered in default of any of its obligations under this Agreement to the extent that the performance thereof is delayed or rendered impossible by acts of God, war, civil commotion, fire, storm, flood, explosion, strikes, walkouts, other industrial disturbances, or any other cause which is beyond its reasonable control. 13. Direct shipments from the manufacturers do not include inside delivery. The client is responsible to arrange pick up from the client's receiving dock. 14. Business Essentials will hold product ordered for a MAXIMUM of 14 days after receipt of the product or quoted estimated delivery date. After 14 days transportaion and/or storage fees may apply. approved by: date: name title po: be confident. be done. be happy. business essentials 1 6645 james ave n, minneapolis, mn 55430 1 P 763.595.5300 ! www.bel source.com City of Albertville AUDIT3 08262020.sl Agenda Page 83 A.Ibcrtvill£ City Administrator's Update Small Town Uving. Big I LIfe. September 3, 2020 GENERAL ADMINISTRATION FYCC Contracts: Included on the consent agenda are revised contracts for the FYCC Director and Supervisor. The two contracts have been updated by the School District to reflect the District's role and responsibilities with FYCC. The revised contracts obligate the two cities to be responsible for any reimbursement to the School District, should FYCC fail to pay. In the event the School District incurs expenses that FYCC is unable to pay, Albertville would need to pay 30% and St. Michael 70% of the amount owed. City Clerk Position: We are excited for Mrs. Luedke to start on September 14. Coronavirus Relief Fund: The City received $563,922 for CARES Act Monies. Options for use of these funds will be discussed at the meeting. Options to review include a business reimbursement program or establishment of an EDA fund for future use. To date, the City has incurred approximately $80,000 of reimbursable COVID related expenses. 2021 Budget: The 2021 Budget and Levy will be presented at the second meeting in September for approval. The preliminary levy proposes a 2.9% overall levy increase (general and debt). 194 Coalition: The Coalition is working to extend its current legislative services arrangement with LGN through 2022. Parks Committee: The Parks Committee met last week to review slightly modified Central Park concepts and to discuss prioritization of improvements. Revisions discussed are primarily related to the skate part and internal paths. Central Park Shelter: The ceiling was recently completed and the other architectural enhancements are expected to be completed soon. Stormy Cycle: The Planning Commission will be meeting on the 91" to review an application for outdoor storage. The public hearing for the application will be held at the September 21 Council meeting. ENGINEERING/PUBLIC WORKS BNSF Quite Zone Study: I expect to have a preliminary engineering report to present at the first meeting in October. It is understood that BNSF will begin crossing CSAH 37 and CASH 19 this month. 1-94 Project: Staff is working with MnDOT on options to relocate the ponds proposed to be constructed on the old creamery site and purchase the land from the state for development. Agenda Page 84 58th Street NE and Central Park Improvements: The project is expected to be complete by mid- October. Xcel has completed the relocation/replacement of power poles and our Contractor is working on parking lot and street improvements. Storm sewer and watermain improvements are schedule to for next week. Main Avenue will be temporarily closed/detoured to complete the watermain work. CSAH 19 and 70th Street: The County expects to open CASH 19 to traffic on September 21. Once 19 is open to traffic the Maclver/CSAH 38 intersection will be closed for approximately 1 month. All work is expected to be completed by mid -November. Attachments: City Administrator's Update Page 2 of 2 September 3, 2020 Agenda Page 85