2020-07-20 City Council Agenda Packetlbcrtvijje
Small living. Big Ufa.
City of Albertville Council Agenda
Monday, July 20, 2020
City Council Chambers
or
Via Video/Phone Conference
7:00 p.m.
BUDGET WORKSHOP — Immediately Following Regular Meeting
Zoom Meeting Link:
https://us02web.zoom.us/j/83742415889?pwd=NONoRU9KUGF2Qzl2M25TdVFJVGJkQT09
Zoom Audio Number: 1 (312) 626 6799
Zoom Meeting ID: 837 4241 5889
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) ininmes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
A. Long Range Financial Plan — Presented by Andy Berg and Tyler See, ABDO
(Separate Cover)
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
Items pulled will be approved by a separate motion.
A. Approve the June 15, 2020 regular City Council meeting minutes as presented (pgs 4-
6)
B. Approve the July 6, 2020 regular City Council meeting minutes as presented (pg 7)
C. Authorize the Monday, July 20, 2020 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg. 8)
D. Accept Accounts Receivable Report (pgs 9- 11)
E. Accept 2nd Quarter Budget to Actual Report (pgs 12-14)
City of Albertville Council Agenda
Monday, July 20, 2020 Page 2 of 3
F. Approve Partial Pay Estimate No. 1 to Knife River in the amount of $623,909.13 for
2020 Street Improvements project.
G. Approve Partial Pay Estimate No. 10 to Latour Construction, Inc. In the Amount of
$306,861.13 for WWTP & Discharge Improvements
H. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the
annual Parish Festival that will be held on September 20, 2020 at the St. Albert Parish
Center (pgs 15-18)
7. Wright County Sheriffs Office— Updates, reports, etc.
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Planning/Zoning - None
C. Fire — None
D. Finance
1). Tort Liability Insurance Renewal (pgs 19-26)
(Motion to not ivaive the City's Monetary limits on tort liability established by
Minnesota Statues, Section 466.04)
E. City Clerk
1). Off Sale Liquor License for EK Restaurant DBA Villa Bar and Grill (pg 27)
(Motion to approve Off Sale Liquor License for EK Restaurant, LLC DBA: Villa
Bar and Grill, 11935 59th Place NE, contingent upon successful background
check and payment of Wright County investigation fee.)
F. Public Works/Engineering - None
G. Building — None
H. Legal —None
I. Administration
1). Liquor License Refund — Discussion
2). Coronavirus Relief Fund — Discussion
3). City Administrator's Update (pgs 28-30)
9. Announcements and/or Upcoming Meetings
P:ACity Council\Council Agendas\2020 Agenda Packets\2020-07-20 City Council Agenda.doex
Meeting Date: July 20, 2020
City of Albertville Council Agenda
Monday, July 20, 2020 Page 3 of 3
July 27
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
Aug 3
City Council, 7:00 p.m.
Aug 10
STMA Ice Arena Board, 6:00 p.m.
Aug 11
Planning Commission, CANCELLED?
Aug 17
City Council, 7:00 p.m.
Aug 24
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
Aug 30
Joint Governance, 6:00 p.m.
10. End Regular Meeting and Reconvene in Budget Workshop
P:ACity Council\Council Agendas\2020 Agenda Packets\2020-07-20 City Council Agenda.doex
Meeting Date: July 20, 2020
lbertvijje
Small living. Big life.
1. Call to Order
City of Albertville Council Meeting
Monday, June 15, 2020
Via Video/Phone Conference
DRAFT MINUTES
Acting Mayor Olson called the meeting to order at 7:00 pm
2. Roll Call
Present: Acting Mayor Olson and Councilmembers Halling, and Hudson
Absent: Mayor Hendrickson and Councilmember Cocking
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Finance
Director Tina Lannes
Others Present: Blair Huggins
3. Recognitions — Presentations — Introductions - none
4. Public Forum
There was no one present for public forum.
5. Amendments to the Agenda
There were no amendments to the agenda.
Motioned by Hudson seconded by Halling, to approve the Agenda as presented. Ayes:
Hudson, Halling and Olson. Nays: None. Absent: Hendrickson and Cocking. MOTION
DECLARED CARRIED.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
Items pulled will be approved by a separate motion.
A. Approve the June 1, 2020 regular City Council meeting minutes as presented (pgs 3-6)
Agenda Page 4
B. Authorize the Monday, June 15, 2020 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 7)
C. Approve a Special Event Permit for 10904 57th St NE for July 2" d 2020 (pgs 8-23)
D. Approve Resolution NO. 2020-017 Establishing the Absentee Ballot Board for the
2020 Primary Election and General Election (pgs 24-25)
E. Approve Resolution NO. 2020-018 Appointing election judges for the 2020 Primary
and General Elections (pgs 26-27)
Motioned by Hudson seconded by Halling, to approve the Agenda as presented. Ayes:
Hudson, Halting and Olson. Nays: None. Absent: Hendrickson and Cocking. MOTION
DECLARED CARRIED.
7. Wright County Sheriffs Office— Updates, reports, etc.
Halling inquired about increase in burglaries. Nafstad noted the report only showed one in the
month of May, but staff would inquire of the Sheriff's Office if they have noticed any change.
8. Department Business
A. City Council
1). Committee Updates
Arena: Nafstad noted arena employees working public works will be returning the rink in July.
FYCC: Board will be meeting next week.
2). Consider cancelling July 6 City Council Meeting
Nafstad noted potentially cancelling July 6 meeting if there were no pressing items.
B. Planning/Zoning - None
C. Fire —None
D. Finance — None
E. City Clerk - None
F. Public Works/Engineering
Street Sweeper: Nafstad presented on 1996 Elgin Pelican Sweeper the city bid on and could
obtain for $8,360. The sweeper was previously owned by the City Buffalo, has been checked out
by public works staff and is believed to be a good buy. Annually the city spends in excess of
City Council Meeting Minutes
Regular Meeting of June 15, 2020
Agenda Page 5
Page 2
$10,000 on contract street sweeping and needs to increase sweeping frequency as part of its MS4
responsibilities.
Motioned by Halling seconded by Hudson, to approve purchase 1996 Elgin Pelican Series
Street Sweeper from auction house in the amount of $8,360. Ayes: Hudson, Halling and
Olson. Nays: None. Absent: Hendrickson and Cocking. MOTIONDECLARED CARRIED.
G. Building — None
H. Legal —None
I. Administration
Nafstad updated the Council on recent train activity. According to the railroad, they have
revised their scheduled and the train is coming through town very early in the morning. Council
briefly discussed the four crossings in Albertville, potential quiet zone crossings, and new
industrial developments that will utilize rail.
Nafstad noted the Clerk positon was posted today and applications are due July 6.
9. Announcements and/or Upcoming Meetings
June 15 City Council, 7:00 p.m.
June 22 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
July 2/3 City Offices Closed, Independence Day
City Hall Closed July 2, Public Works Closed July 3
July 6
City Council, 7:00 p.m.
July 13
STMA Ice Arena Board, 6:00 p.m.
July 14
Planning Commission, 7:00 p.m.
July 20
City Council, 7:00 p.m.
July 27
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
10. Adjournment
Motion by Hudson, second by Halling to adjourn the meeting at 8:32 p.m. Ayes: Hudson,
Halling and Olson. Nays: None. Absent: Hendrickson and Cocking. MOTIONDECLARED
CARRIED.
Prepared by: Adam Nafstad
City Council Meeting Minutes
Regular Meeting of June 15, 2020
Agenda Page 6
Page 3
lbertvijje
Small living. Big life.
City of Albertville Council Meeting
Monday, July 6, 2020
Via Video/Phone Conference
7:00 p.m.
DRAFT MINUTES
Call to Order
Acting Mayor Olson called the meeting to order at 7:01 p.m.
2. Roll Call
Present: Councilmembers Cocking, Olson and Halling
Absent: Mayor Hendrickson and Councilmember Hudson
Staff Present: City Finance Director Tina Lannes
Others Present: Bob Zagorski, Blair Huggins,
Russ Polum — Albertville Kwik Trip Manager and Crow River News
3. Kwik Trip 3.2% Off Sale Malt Liquor License
Lannes presented the Kwik Trip 3.2% off sale Malt Liquor License request with their plans
to open in Mid July. Lannes introduced the Albertville Kwik Trip Manager Russ Polum.
Motion by Cocking, seconded by Halting, Resolution number 2020- XXX approving a
3.2% Off Sale Malt Liquor Licenses for Kwik Trip, Inc, 6300 LaBeaux Avenue NE,
contingent upon successful background check and payment of Wright County
investigation fee. Ayes: Cocking, Halting and Olson. Nays: None. Absent Hendrickson
and Hudson. MOTION CECLARED CARRIED.
4. Adjournment
Motioned by Halting, seconded by Cocking to adjorn the meeting at 7. 04 p.m. Ayes:
Olson, Halting and Cocking. Nays: None. Absent: Hendrickson and Hudson.
MOTIONDECLARED CARRIED
Respectfully sumitted,
Tina L. Lannes, Acting Clerk
Agenda Page 7
�1bertviljc Mayor and Council Request for Action
July 16, 2020
SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, July 20, 2020 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deten-nines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 Finance Bills Report (RCA).docx
Meeting Date: July 20, 2020
Agenda Page 8
Nlbertville Mayor and Council Communication
s„a T... wk a. ft Lity ut-
July 8, 2020
SUBJECT: CONSENT - FINANCE — ACCOUNTS RECEIVABLE REPORT
ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through July 8, 2020 is
$122,005.63.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
$84,431.89 69.20%
30-60 days outstanding
$11,486.50 9.41 %
60-90 days outstanding
$771.89 .63 %
Over 90 days outstanding
$25,305.35 20.74%
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly
financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
Outstanding invoices over sixty days past due, and are attached to an Albertville property, will
be assessed to the taxes payable 2021 in November. Most of the outstanding invoices are ice
time, accidents and rentals.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment(s): Accounts Receivable Report
P:ACity Council\Council Packet Information\2020\072020\AR Monthly Report RCA0720.doc
Agenda Page 9 Meeting Date: July 20, 2020
Mayor and Council Communication - July 20, 2020
Finance - Accounts Receivable Report
Page 2 of 3
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days &
Over
10667 56th St LLC
$155.00
$155.00
Allstate Insurance Company
$475.36
$475.36
Barber, Taryn
$1,159.59
$1,159.59
BNI Business Network
$200.00
$200.00
Bond, William & Susan
$300.00
$300.00
Burda, Lance & Layla
$300.00
$300.00
City of St. Michael
$4,146.97
$4,146.97
Cummings, Daniel
$300.00
$300.00
DEF Inc
$145.00
$145.00
DNR Forestry
$5,000.00
$5,000.00
Frredrickson, Nolan
$300.00
$300.00
Frieler, Dean
$155.00
$155.00
Gilleland, Carter
$660.00
$660.00
Gregornik, Karen
$494.09
$494.09
Greig, Mitchell
$455.00
$455.00
Hockey Finder
$1,095.23
$1,095.23
HPA Borrower
$452.50
$452.50
HSB Ventures
$299.00
$299.00
Jiang, Heidi
$1,195.45
$751.63
$443.82
Knight, Andrew
$1,159.59
$1,159.59
Larson, Dennis
$475.36
$475.36
Leuer, Mike
$5,949.65
$5,949.65
Mark One Resources LLC
$300.00
$300.00
MBST Properties
$145.00
$145.00
McGhee, Nathan
$455.00
$445.00
MN Sled Hockey Assoc
$833.59
$833.59
Nagorski, Julia
$455.00
$455.00
Neighbors Bar & Grill
$45.00
$45.00
New Direction IRA, Inc
$145.00
$145.00
Nowak, Angela
$300.00
$300.00
Rogers Youth
$6,020.00
$6,020.00
Simonovich, Viktor
$1,010.00
$1,010.00
Sorensen, Eric
$660.00
$660.00
Stillwell, Jeff
$300.00
$300.00
STMA United Soccer Club
$2,469.60
$536.85
$681.89
$1,250.86
STMAYHA
$4,085.00
$4,085.00
Umland, Jacob
1 $630.36
$630.36
P:ACity Council\Council Packet Information\2020\072020\AR Monthly Report RCA0720.doc
Agenda Page 10 Meeting Date: July 20, 2020
Mayor and Council Communication — July 20, 2020
Finance — Accounts Receivable Report
Page 3 of 3
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days &
Over
Willy McCoys
$45.00
$45.00
Wright County Hiway Dept
$79,234.29
$79,234.29
Total
$122,005.63
$84,431.89
$11,486.50
$771.89
$25,305.35
Current 0-30 days
$84,431.89
69.20%
30-60 days
$11,486.50
9.41%
60-90 days
$771.89
0.63%
over 90 day
$25,305.35
20.74%
P:ACity Council\Council Packet Information\2020\072020\AR Monthly Report RCA0720.doc
Agenda Page 11 Meeting Date: July 20, 2020
�1bertvi j Ic Mayor and Council Communication
fs.
July 14, 2020
SUBJECT: CONSENT - FINANCE — 2ND QUARTER BUDGET TO ACTUAL REPORT — UN-
AUDITED
2nd QUARTER BUDGET TO ACTUAL: Attached are the 2nd Quarter 2019 un-audited
General Fund summaries of revenues and expenditures. Revenues are expected be at 50%.
Expenses are expected to be at 50%. This summary shows operating revenues are at 53.37% and
operating expenses are at 48.30%.
VARIANCES:
Revenue:
• Fire Aid — Not received until October
• Police Aid — Not received until October
• Charges for Services - payments for first responder billings
• Interest allocated semi-annually
Expenses:
• General Government includes $20,000 in Microsoft Server upgrade (every 10 years)
• Assessor services completed April 2020
• Economic Development increase in property taxes due to non-exempt status ran out on
commercial property the City owns
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: 2020 Budget to Actual
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 2nd Quarter 2020 Budget to Actual
RCA.docx
'Meeting Date: July 20, 2020
Agenda Page 12
Mayor and Council Communication — July 20, 2020
FINANCE — 2°d Quarter Report
Page 2 of 3
2020 Council Update
General Fund Operations
2020 2020 Actual Ytd %
General Fund Revenue: Budget 06/30/20 Budget
31010
Current Ad Valorem Taxes
2,138,228
$1,161,875
54.34%
32100
Business Licenses & Permits
27,000
$12,166
45.06%
32110
Liquor Licenses
30,000
$29,310
97.70%
32150
Sign Permits
500
0.00%
32210
Building Permits
100,000
$102,694
102.69%
32240
Animal Licenses
1,000
$620
62.00%
33401
LGA Revenue expected
112,010
$0
0.00%
33405
Police Aid
41,000
$0
0.00%
33406
Fire Aid
64,000
$0
0.00%
33422
Other State Aid Grants
500
$0
0.00%
33423
Municipal Maintenance Aid
11,000
$5,768
52.43%
34000
Charges for Services
15,000
$13,641
90.94%
34005
Engineering As Built Fee
3,000
$1,500
50.00%
34101
Leases - City Property
2,600
$7,770
0.00%
34103
Zoning & Subdivision Fees
2,500
$1,000
40.00%
34104
Plan Check Fee
65,000
$45,903
70.62%
34107
Title Searches
2,500
$2,520
100.80%
34113
Franchise Fee - Cable
74,000
$33,386
45.12%
34202
Fire Protection Contract Charges
407,253
$287,297
70.55%
34780
Rental Fees
15,000
$2,638
17.58%
34950
Other Revenues
15,000
$4,078
27.19%
34110
Arena
13,410
$6,705
50.00%
34112
Electric Franchise Fee
125,000
$37,896
30.32%
36210
Interest Earnings
25,000
$6,109
24.43%
General Fund Reserves
12,461
$0
0.00%
Total Revenues
3,302,962
1,762,876
53.37%
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 2nd Quarter 2020 Budget to Actual
RCA.docx
Meeting Date: July 20, 2020
Agenda Page 13
Mayor and Council Communication
FINANCE — 2°d Quarter Report
— July 20, 2020
Page 3 of 3
2020
2020
Actual
Ytd %
Capital Reserve Fund Revenues
Budget
06/30/20
Budget
31010
Current Ad Valorem Taxes
1,275,868
$637,934
50.00%
2020 Council Update
Capital Fund
2020
2020
Actual
Ytd %
Capital Reserve Fund Expenditures
Budget
06/30/20
Budget
300
Professional Services
1,275,686
$289,017
22.66%
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 2nd Quarter 2020 Budget to Actual
RCA.docx
Meeting Date: July 20, 2020
Agenda Page
14
2020
General Fund Department 2020 Actual Ytd
Expenditures: Budget 06/30/20 Budget
41000
General Government
37,269
$42,300
113.50%
41100
Council
47,274
$23,380
49.46%
41300
Combined Administrator/Engineer
158,401
$78,938
49.83%
41400
City Clerk
120,502
$58,545
48.58%
41440
Elections
25,000
$5,777
23.11%
41500
Finance
112,473
$50,464
44.87%
41550
City Assessor
36,720
$38,913
105.97%
41600
City Attorney
40,000
$12,593
31.48%
41700
City Engineer
25,000
$4,704
18.81%
41800
Economic Development
11,000
$19,847
180.43%
41910
Planning & Zoning
56,507
$27,955
49.47%
41940
City Hall
144,835
$41,301
28.52%
42000
Fire Department
525,021
$237,015
45.14%
42110
Police
799,715
$400,953
50.14%
42400
Building Inspection
248,653
$124,374
50.02%
42700
Animal Control
9,000
$2,973
33.03%
43100
Public Works -Streets
362,650
$158,848
43.80%
45000
Culture &Recreation
78,042
$51,516
66.01%
45100
Parks &Recreation
373,734
$177,013
47.36%
43160
Electric street lights
91,166
$37,866
41.53%
Total Expenditures 3,302,962 1,595,272
48.30%
Nlbertville Mayor and Council Request for Action
s„" T... wke� ft Lity ut-
July 8, 2020
SUBJECT: CONSENT- CITY CLERK— CHURCH OF ST. ALBERT LAWFUL GAMBLING
PERMIT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve the Church of St. Albert Lawful Gambling Exempt Permit Application
for the annual Parish Festival that will be held on September 20, 2020 at the St. Albert Parish
Center.
BACKGROUND: The Church of St. Albert has submitted a Lawful Gambling Permit for their
Parish Festival in the fall. The Church of St. Albert is a non-profit, religious organization that
holds fund-raising events throughout the year. Their application for lawful gambling will allow
them to conduct bingo and raffles at the festival. The Parish Festival will be held on September
20, 2020 at the St. Albert Parish Center, located at 11458 571 Street NE.
KEY ISSUES:
• The Church of St. Albert is a qualifying non-profit organization.
The Parish Festival is an annual fund-raising event for the church.
The Minnesota Gambling Control Board ultimately issues this type of license, but
requires City approval prior to issuing the license.
FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant
for the gambling permit.
LEGAL CONSIDERATIONS: It is the City's policy to review and approve or deny gambling
permit applications for gambling activity within the City.
Responsible Person/Department: Maeghan Becker, Building Permit Tech
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Church of St. Albert Application for Lawful Gambling Permit
Meeting Date: July 20, 2020
Agenda Page 15
hurch of St. Albert
Th- Catholic Church In the Heart of Albertville
11400 S7th Street NE I P O Box 127 1 Albertville, MN 55301
Phone: 763-497-2474 1 Fax: 763-497-7678
Email: stalbertmn@gmaii.com I Website: www.churchofstalbert.org
July 8, 2020
City of Albertville,
Please place our application for an Exempt Permit to have lawful gambling
at our Parish Festival, scheduled for September 20, 2020 on the agenda
for approval at the next City Council meeting on Monday, July 20, 2020.
If you have any questions, please contact Greg Gacioch, Business Administrator at
763-497-2474.
Thank you.
Sincerely,
Rita Fay
Administrative Assistant
Agenda Page 16
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
11/17
Paoe 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150.
y
If totalear. raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: Church of St. Albert _ _ Permit Number: X-00752-19-013
Minnesota Tax ID Federal Employer ID
Number, if any: 9270004 Number (FEIN), if any: 41-0850708
Mailing Address: 11400 57th Street NE - PO Box 127
City: Albertville _ State: MN _Zip:55301
County: Wright
Name of Chief Executive Officer (CEO): Father Brian I Park
CEO Daytime Phone: 763-497-2474 CEO Email: stalbertmn@gmail.com
(permit will be emailed to this email address unless otherwise indicated below)
Email permit to (if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
❑See The Official Catholic Directory
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
❑ IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): _ St. Albert Parish Center
Physical Address (do not use P.O. box): 11458 57th Street NE
Check one:
❑✓ City: Albertville _ _ Zip: 55301 County: Wright
OTownshi _
P� Zip: County,
Date(s) of activity (for raffles, indicate the date of the drawing): September 20, 2020
Check each type of gambling activity that your organization will conduct:
Bingo F-] Paddlewheels = Pull -Tabs = Tipboards F.71 Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to and t bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the LhieiOUc��is� es tab, or call 651-539-1900.
LG220 Application for Exempt Permit
11/17
Paoe 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
The application is acknowledged with no waiting period.
he application is acknowledged with no waiting period.
[1located in a township
The application is acknowledged with a 30-day waiting
he application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
The application is denied.
30 days.
Dhe
application is denied.
Print City Name: _
Print County Name: -
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before
limits. (A township has no statutory authority to approve or
submitting application to the
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to ard wit"30 30 of the event date.
'�] �J
K
Chief Executive Officer's Signature: Date: _[
" nature m e CE 's signature; designee may not sign)
Print Name: Fr ' j3r i Itr� �G�t
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
Only one application is required if one or more raffle drawings are application fee (non-refundable). If the application is
postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete
1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900.
uaca privacy notice: me intormation requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information; however, if
your organization refuses to supply this
information, the Board may not be able to
determine your organization's qualifications and,
as a consequence, may refuse to issue a permit.
If your organization supplies the information
requested, the Board will be able to process the
application. Your organization's name and
address will be public information when received
by the Board. All other information provided will
be private data about your organization until the
Board issues the permit. When the Board issues
the permit, all information provided will become
public. If the Board does not issue a permit, all
information provided remains private, with the
exception of your organization's name and
address which will remain public. Private data
about your organization are available to Board
members, Board staff whose work requires
access to the information; Minnesota's Depart-
ment of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your written consent.
This form will be made available in alternative format (i.e. large print, braille) upon request.
An
�1bertviljc Mayor and Council Request for Action
July 8, 2020
SUBJECT: FINANCE — TORT LIABILITY INSURANCE RENEWAL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Not waive the City's monetary limits on tort liability established by Minnesota
Statues, Section 466.04
BACKGROUND: The City decided not to waive the monetary limits the past few years.
Waiving the monetary limits increases exposure and raises the premium on an average of 3%.
The League of Minnesota Cities Insurance Trust (LMCIT) requires "Cities obtaining liability
coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to
waive the statutory tort limits to the extent of the coverage purchased. This decision must be
made by the City Council. Cities purchasing coverage must complete and return this form to
LMCIT before the effective date of the coverage."
The City Council must make a decision to waive or not waive the statutory limits prior to the
October 1, 2020 expiration/renewal date per LMCIT requirements in order for coverage to
continue beyond that date. Upon submission of this "signed and dated" Waiver Form, the
LMCIT will issue an Extension of Coverage Binder effective with a l 0/ 1 /2020 effective date.
It usually takes more than thirty (30) days for the LMCIT to process a renewal application. The
Extension of Coverage Binder assures the City of coverage beyond the 10/1/2020 renewal date.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
tort liability options annually.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends not waiving the
tort liability.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for
insurance coverage including waiving the statutory tort liability limit.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator -PWD
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 Tort Liability RCA.docx
Meeting Date: July 20, 2020
Agenda Page 19
LEAGUE OF
MINNESOTA
CITIES
CONNECTING & INNOVATING
SING 1913
RISK MANAGEMENT INFORMATION
LMCIT LIABILITY COVERAGE OPTIONS
Liability Limits, Coverage Limits, and Waivers
LMC1Tgives cities several options for structuring their liability coverage. The city can choose
either to waive or not to waive the monetary limits the statutes provide, and the city can
select from among several liability coverage limits. This memo discusses these options and
identifies some issues to consider in deciding which of the options best meets the city's
needs.
What are the statutory limits on municipal tort liability?
The statutes limit a city's tort liability to a maximum of$500,000 per claimant and $1,500,000
per occurrence. These limits apply whether the claim is against the city, against the individual
officer or employee, or against both.
What are the coverage limits for LMCIT's basic primary liability coverage?
For coverage written or renewed on or after November 15, 2014, LMCIT's liability coverage will
provide a limit of $2,000,000 per occurrence. Besides the overall coverage limit of $2,000,000
per occurrence, there are also annual aggregate limits (that is, limits on the total amount of
coverage for the year regardless of the number of claims), for certain specific risks. Aggregate
limits apply to the following:
Products
$3,000,000 annually
Failure to supply utilities
$3,000,000 annually
Data security breaches
$3,000,000 annually
EMF
$3,000,000 annually
Limitedpollution*
$3,000,000 annually
Mold
$3,000,000 annually
Employers liability (work comp)
$1,500,000 annually
Land use/special risk litigation"
$1,000,000 annually
Activities in outside organizations
$100,000 annually
* Includes sudden and accidental releases of pollutants; h erbicide and pesticide application; sewer
ruptures, overflows and backups; and lead and asbestos claims. Dredging or excavation claims are
subject to a $250,000 sublimit. These limits apply to both damages and defense costs.
** Coverage is provided on a sliding scale percentage basis, which is based on participation in
LMC1T's online land use training. Coverage applies to both damages and litigation costs.
LEAGUE OF MINNESOTA CITIES 145UNIVIRMYAvr.WFST riio.vr:(G5I)281•i2W rAx:(651)281.1298
INSURANCE T ItU ST 5T. PAUL. MN 55 to3-2044 rvi1. fRtr: (800) 925-1 E22 � L�t WW%VtMCORc
Agenda Page 20
Why does LMCIT provide higher coverage limits than the statutory limit?
The reason is to give member cities better protection. The statutory liability limit caps the
city's liability for many types of claims. But some liability claims, which are listed in the next
section, aren't covered by the statutory Iimit, so the city's potential liability is unlimited, The
higher limit also protects against a major incident in which many people might be injured. The
$2,000,000 per occurrence coverage limit gives the city better protection for these types of
claims, and makes it less likely the city could end up with liability exceeding its coverage limit.
Another reason to provide higher limits is because it's increasingly more common to see
contracts require more than the statutory limit of$1,500,000; a more common figure is a
$2,000,000 limit. LMCIT's higher limits will now meet this requirement, but if even higher
limits are required, there is the option to carry LMCIT's excess coverage to meet the additional
requirements. LMCIT can also issue an endorsement to increase the city's coverage limit only
for claims relating to a particular contract.
If the statute limits our liability and LMCIT is already providing higher limits than required,
why purchase even more limits?
There are four good reasons why cities should strongly consider carrying LMCIT's excess
coverage, which provides higher limits of liability coverage. Excess coverage is available in
$1,000,000 increments, up to a maximum of$5,000,000.
1. The statutory tort limits either do not or may not apply to several types of claims
The following are the types of claims the statutory limits do not apply to. LMCIT's higher
limit of $2,000,000 will definitely provide better protection against these types of claims,
but there could be cases where even that limit might not be enough.
• Claims underfederal civil fights lams. These include Section 1983, the Americans with
Disabilities Act, etc.
• Clainns for tort liability that the city has assumed by contract. This occurs when a city
agrees in a contract to defend and indemnify a private party.
• Claims for actions in another state. This might occur in border cities that have mutual aid
agreements with adjoining states, or when a city official attends a national conference or
goes to Washington to lobby, etc.
Clahns based on liquor sales. This mostly affects cities with municipal liquor stores, but it
could also arise in connection with beer sales at a fire relief association fund-raiser, for
example.
• Claims based on a "taking" theory. Suits challenging land use regulations frequently
include an "inverse condemnation" claim, alleging that the regulation amounts to a "taking"
of the property.
2. hMC1T`s primary liability coverage has annual limits on coverage for a few specific risks
The table on page I lists the liability risks to which aggregate coverage limits apply. If tine
city has a loss or claim in one of these areas, there might not be enough limits remaining to
cover the city's fig 11 exposure if there is a second loss of the same sort during the year.
2
Agenda Page 21
Excess liability coverage gives the city additional protection against this risk as well.
There are, though, a couple important restrictions on how the excess coverage applies to
risks that are subject to aggregate limits:
The excess coverage does not apply to the following types of risks:
a Failure to supply utilities.
o Mold.
o "Limited pollution" claims if either the pollutant release or the damage is below
ground or in a body of water.
o Auto no-fault claims.
o Uninsured/underinsured motorist claims.
o Workers' compensation, disability, or unemployment claims.
o Claims under the medical payments coverage.
• The excess coverage does not automatically apply to liquor liability unless the city
specifically requests it.
3. The city maybe required by contract to carry higher coverage limits
LMCIT's limit of$2,000,000 will meet most contract requirements, but if even higher
limits are required, LMC1T's excess coverage is an option. LMCIT can also issue an
endorsement to increase the city's coverage limit only for claims relating to a particular
contract.
4. There may be more than one political subdivision covered under the city's coverage
An HRA, EDA, or port authority is itself a separate political subdivision. If the city EDA,
for example, is named as a covered party on the city's coverage and a claim were made that
involved both the city and the EDA, theoretically the claimant might be able to recover up
to $1,500,000 from both the city and the EDA, since there are two political subdivisions
involved. Excess coverage is one way to provide enough coverage limits to address this
situation. Another solution is for the HRA, EDA, or port authority to carry separate liability
coverage in its own name.
This issue of multiple covered parties can also arise is if the city has agreed by contract to
name another entity as a covered party, or to defend and indemnify another entity.
Who needs excess liability coverage?
If anything, excess Iiability coverage is even more important to a small city rather than to a large
city. If a city ends up with more liability than it has coverage, the city will have to either draw
on existing funds or go to its taxpayers to pay that judgment. A large city faced with, say,
$1,000,000 of liability over and above what its LMCIT coverage pays might be able to spread
that cost over several thousand taxpayers. The small city by contrast might be dividing that same
$1,000,000 among only a couple hundred taxpayers. $1,000,000 divided among 5,000 taxpayers
is $200 apiece -- annoying but probably at least manageable for most taxpayers. $1,000,000
divided among 200 taxpayers is $5,000 apiece — enough to be a real problem for many.
What's the effect of waiving the "per claimant" statutory liability limit?
For cities that choose to waive the statutory limits, the city is choosing to waive the protection of
the statutory limits, up to the amount of coverage the city has. Someone with a claim against a
3
Agenda Page 22
city that has waived the statutory limits would be able to recover up to $2,000,000 (of course the
individual would have to prove to the court or jury that he or she really does have that amount of
damages), rather than the statutory lit -nit of $500,000 per claimant. Because the waiver increases
the exposure, the premium i rou hl 3%higher for coverage under the waiver option.
For cities that choose not to waive the statutory limits, the city's liability is limited by the
statute to no more than $500,000 per claimant and $1,500,000 per occurrence. LMCIT's higher
coverage Iimits would only come into play on those types of claims that aren't covered by the
statutory liability limit.
Why would the city choose to pay more for the waiver -option coverage?
The statutory liability limit only comes into play in a case where:
• The city is in fact liable.
• The injured party's actual proven damages are greater than the statutory limit.
Very literally, applying the statutory liability limit means an injured party won't be fully
compensated for his or her actual, proven damages that were caused by city negligence. Some
cities, as a matter of public policy, may want to have more assets available to compensate their
citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a
way to do that.
Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers'
funds by taking full advantage of every protection the legislature has decided to provide.
There's no right or wrong answer on this point. It's a discretionary question of city policy that
each city council needs to decide for itself.
What's the effect of waiving the statutory limits if the city has excess coverage?
If the city has $1,000,000 of excess coverage and chooses to waive the statutory tort limits, the
claimants (whether it's one claimant or several) could then potentially recover up to $3,000,000
in damages in a single occurrence. If the city carries higher excess coverage limits, the
potential maximum recovery per occurrence is correspondingly higher.
Carrying excess coverage under the waiver option is a way to address an issue that some cities
find troubling: the case where many people are injured in a single occurrence caused by city
negligence. Suppose, for example, that a city vehicle negligently runs into a school bus full of
children, causing multiple serious injuries. $1,500,000 divided 50 ways may not go far toward
compensating for those injuries. Excess coverage under the waiver option makes more fiords
available to compensate the victims in that kind of situation.
The cost of the excess liability coves e is about 25% greater if the city waives the statutory tort
limits. The cost difference is proportionally greater than the cost difference at the primary level '
` Necause for a city that carries excess coverage, waiving the statutory tort limits increases both
the per- claimant exposure and the per -occurrence exposure.
Is there an increase in risk if the city waives the statutory tort liability limits?
There is no increase in risk for the city to end up with liability if LMCIT doesn't cover it. The
waiver form specifically says the city is waiving the statutory tort liability limits only to the
extent of the city's coverage.
4
Agenda Page 23
Of course, that's not to say there is no risk the city's liability could exceed its coverage limits.
Listed earlier in this memo are a number of ways that could happen to any city, but the waiver
doesn't increase that risk.
Can the city waive the statutory tort limits for the primary coverage but not for the excess
coverage?
No. If the city decides to waive the statutory tort limits, that waiver applies to the Rill extent of
the coverage limits the city has. The city cannot partially waive the statutory limits.
Is there a simple way to summarize the options?
It's not necessarily simple, but the table on the following Your-LeagueResource
page is a shorthand summary of what the effect would be CallII thee UnUnderwriting
of the various coverage structure options in different Department at 651.281.1200
circumstances, or 800.925.1122 with any
questions.
Agenda Page 24
b
0 0
3 ti
+.,
c,
O
,0
3
U
O
O
aa
a�
d
O
Q
O
O
O
O
O
O
O O
b9
6N9
bM9
coq
ccncts
U
�
4-4
v m v
0
o
U
U
Q
O
d
Q
O
CD
O
Oco
O
b
O
;� rn
o
ao
o
a
a
Q
0
o
a
oQ
' � o
0
o
�
�
y
(oq
=sml
Lol
:--'
;--�
00
U
O
U
U
0
.:w
CO)
U
U
U
y lu
#�A
o
0
c
3
0 3
0 .,
U
o
��
0 0
0 cd
o
td
QQ
A3
xQ
x3
Agenda Page 25
LEAGUE OF CONNECTING & INNOVATING
MINNESOTA ITIES SINCE 11;
C
LIABILITY COVERAGE - WAIVER FORM
LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of
the coverage. Please return the completed form to your underwriter or email to pstech@Imc.org
This decision must be made by the member's governing body every year. You may also wish to discuss these issues with
your attorney.
League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide
whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following
effects:
0 if the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than
$500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a
single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits
apply regardless of whether the city purchases the optional excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could
potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to
the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited
to $2,000,000, regardless of the number of claimants.
7 If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to
recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage
purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
City of Albertville & FDA
LMCIT Member Name
Check one:
❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes,
Section 465.04.
❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section
466.04 to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city counci[/governing body meeting
Signature
14S UNIVERSITY AVE. WEST
ST. PAUL. M.N 55103-2044
Position
PHONE- (651) 281-1200 &UG (651) 291-1299
TOLL ME: (800) 925-1122 wEB: www.Lmc.oRG
Agenda Page 26
A"IbertVi l l e S-0T "82,ftMyU.. Mayor and Council Request for Action
July 16, 2020
SUBJECT: CITY CLERK —OFF SALE LIQUOR LICENSE FOR EK RESTAURANT DBA: VILLA
BAR AND GRILL, LOCATED AT 11935 59TH PLACE NE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve a Off Liquor License for EK Restaurant, LLC DBA: Villa Bar and
Grill, 11935 59th Place NE, contingent upon successful background check and payment of
Wright County investigation fee.
BACKGROUND: EK Restaurant, LLC has submitted a liquor license application for their
restaurant located at 11935 59th Place NE. The application is for Off Sale Liquor to be sold.
KEY ISSUES:
• The applicant/store manager must pass a background check by the Wright County
Sheriff's Office and the MN Bureau of Criminal Apprehension.
• There are no fire code violations.
• There are no special assessments or fines on the property.
• The applicant has submitted the appropriate license applications, license fee, and
insurance information.
• Once City approval is granted, the Off Sale Liquor License must be certified by MN
AGED.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to review and approve or deny liquor license applications received by the City of Albertville.
FIINANCIAL CONSIDERATIONS: The revenue collected from the applicant for the liquor
license is $150.00.
Responsible Person - Department: Kristie Moseng, Deputy City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: New Liquor License Application
P:ACity Council\Council Packet Information\2020\072020\2020-07-20 Villa Bar Off Sale New Liquor License.doc
Meeting Date: July 20, 2020
Agenda Page 27
y\ i'\,i'
Nbewrtvijlc City Administrator's Update
Living.5 4
July 16, 2020
GENERAL ADMINISTRATION
City Clerk Position: The application period closed on July 61" and 42 applications for the
position were received. Applications are currently being reviewed and the Personnel
Committee will be reviewing top candidates the week of the 20t" and scheduling interviews for
the week of the 271". A hiring recommendation will be made to the Council at the second
meeting in August.
Coronavirus Relief Fund: The City received $563,922 for CARES Act Monies. These funds can
only be used for eligible expenses in relation to Covid-19. The US Treasury states the monies
must be used for reasonable necessary expenditures due to Covid-19 not accounted for within
the most recently adopted budget unless the cost is substantially different. In addition the
costs must be incurred between March 1, 2020 and November 15, 2020. Examples of
reasonable necessary expenditures are PPE, sanitizing, disinfecting public facility/area,
equipment purchase for telework, capital and operational purchases needed for the re-entry
plan, and other categories which will continue to be defined. The next guidance session from
the League of Minnesota Cities and the State of Minnesota is planned for July 29, 2020.
2020 Elections: The Primary Election is on August 11 and absentee voting began on June 26.
2021 Budget: Attached is an outline for upcoming budget workshop dates and topics.
Pandemic Response: City Hall is open for absentee voting and the front counter is open to the
public. At this time City Hall is still unable to rent the multipurpose rooms or upper level.
Positions capable of working remotely are encouraged to do so.
194 Coalition: Beginning next week, the Coalition will be video conferencing with USDOT and
our Congressional Reps to discuss the groups Federal priorities and our two BUILD Grant
applications.
Parks Committee: The Parks Committee will seek interested parties for the vacant seat on the
committee and offer a recommendation to the City Council at a future meeting.
Central Park Shelter: Work on the shelter will resume in the coming weeks.
ENGINEERING/PUBLIC WORKS
1-94 Project: We are working with MnDOT and the construction group on a number of utility
conflicts with the proposed pond on the old creamery site.
Kwik Trip: Kwik Trip is nearing completion and is planning to open as early as this week.
Agenda Page 28
WWTP Forcemain Project: The job is generally complete and the discharge to the river is now
active.
2020 Overlay: With the exception of restoration, the job is complete. Seeding and site clean-
up will occur next week.
58th Street NE and Central Park Improvements: A pre -construction meeting was held earlier
this week. Xcel will be relocating poles the first week of August and the contractor plans to
begin in mid -August. All work is expected to be complete by October 8tn
CSAH 19 and 70th Street: Watermain work is expected to be complete by the end of the week.
Paving of southbound lanes south of 67tn Street is scheduled for the end of July. Work on the
Maclver and 70tn Street roundabout will begin the July 20tn
Attachments: Outline for Upcoming Budget Workshop Sessions
City Administrator's Update Page 2 of 2 May 28, 2020
Agenda Page 29
//Ay\\lb£rtvi���
Smol i v: UNng. Big Ufa.
2021 Budget Schedule
Below is a draft schedule for the 2021 Budget:
Workshop #1 — July 20, 2020
• Long Range Plan Discussion — Andy Berg, ABDO
• Draft 2021 Preliminary Budget — Presentation
• Senior Center/Library
• Building Department
• FYCC
• Law Enforcement — Contract/Coverage Review
• other
Workshop #2 — August 3 (tentative)
• Draft 2021 Preliminary Budget — Review/Revisions
• Fire Relief Review
• Capital Reserves — Review of Reserve Balances
• Staffing
• Street CIP — Review
• Public Works Equipment CIP — Review
• other
Workshop #3 — August 17 (if needed)
• Draft 2021 Preliminary Budget — Review/Revisions
• Other
Adopt Preliminary 2021 Budget and Tax Levy — August 17 or September 8
Adopt Final 2021 Budget and Tax Levy — December 7
Agenda Page 30