2020-05-18 City Council Agenda Packetlbcrtville
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City of Albertville Council Agenda
Monday, May 18, 2020
Via Video/Phone Conference
7:00 p.m.
Zoom Meeting Link:
https://us02web.zoom.us/i/81346426882?pwd=MTg4cHEvcGY3OGxZZ2FMOWIiM 1N0UT09
Zoom Audio Number: 1 (312) 626 6799
Zoom Meeting ID: 813 4642 6882
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the May 4, 2020 regular City Council meeting minutes as presented (pgs 4-7)
B. Authorize the Monday, May 18, 2020 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 8)
C. Partial Payment for Westwind Park Improvements for Final Pay Estimate in the
amount of S65,129.81 to Oman Contracting
D. Approve Pay Estimate No. 9 to Latour Construction, Inc. in the amount of S99,857.16
for Albertville WWTP and Discharge Improvements
7. Wright County Sheriffs Office — Updates, reports, etc.
P:ACity Council\Council Agendas\2020 Agenda Packet \2020-05-18 City Council Agenda.docx
Meeting Date: May 18, 2020
City of Albertville Council Agenda
Monday, May 18, 2020 Page 2 of 3
8. Department Business
A. City Council
1). Pandemic Related Discussion Topics
a. Governor's Executive Order
b. Requests for Relief
C. Reopening Planning
2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Fire —None
C. Finance — None
D. City Clerk - None
E. Public Works/Engineering — None
F. Planning/Zoning — None
G. Building —None
H. Legal —None
I. Administration
1). City Administrator's Update (pg 9)
9. Announcements and/or Upcoming Meetings
May 25
City Hall Closed, Memorial Day
May 26
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
June 1
City Council, 7:00 p.m.
June 8
STMA Ice Arena Board, 6:00 p.m.
June 9
Planning Commission, 7:00 pm.
June 10-14
Albertville Friendly City Days, CANCELLED
June 15
City Council, 7:00 p.m.
June 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-18 City Council Agenda.docx
Meeting Date: May 18, 2020
City of Albertville Council Agenda
Monday, May 18, 2020 Page 3 of 3
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P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-18 City Council Agenda.docx
Meeting Date: May 18, 2020
Albertville
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ALBERTVILLE CITY COUNCIL
Monday, May 4, 2020
Via Video Conference
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Hudson and Olson
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric
Bullen, Finance Director Tina Lannes, and City Clerk Kimberly Hodena
Others Present: Rick Anderson
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Cocking. seconded by Halling, to approve the Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the April 20, 2020 Planning Commission interview meeting minutes as presented
B. Approve the April 20, 2020 regular City Council meeting minutes as presented
C. Approve the April 27, 2020 special City Council meeting minutes as presented
D. Authorize the Monday, May 4, 2020 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Page 1
provided to City Council as a separate document and is available for public view at City
Hall upon request
E. Approve Resolution 2020-016 Appointing Planning Commission members
Halling clarified that her comments on Zagorski's appointment to the Planning Commission
occurred at the regular meeting and not the Planning Commission interviews and asked that be
corrected in the minutes.
Motioned by Hailing, seconded by Olson, to approve the consent agenda as amended. Ayes:
Hendrickson, Cocking, Hailing, Hudson and Olson. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
7. Public Hearings — None
8. Wright County Sheriffs Office — Updates, reports, etc.
There were no updates from the Sheriff's Office.
9. Department Business
A. City Council
1). Friendly City Days Cancellation
Bullen reported that the Friendly City Days Committee chose to cancel the event at their meeting last
week. They felt cancelling is a better option than trying to reschedule not knowing the State's
reopening schedule. Nafstad clarified that the committee is its own entity and doesn't need Council
action to cancel or reschedule. Cocking inquired about 2020 graduates and there is no formal plan to
accommodate that. Anderson stated they may still try to make fireworks happen with residents to
view from their homes but it would be later in the summer. Hudson felt the city would not need to
patrol social distancing and most families are cognizant of social distancing. Bullen agreed.
2). Farmer's Market Discussion
Nafstad reported that Paul Buhrmann from the Albertville Lions Clubs is working on a plan to move
forward with the market following State and CDC guidelines. Anderson added that they will follow
the state guidelines, no children will be allowed in the market, and there will not be concessions. The
Power of Produce program through FYCC will not take place this year.
Olson inquired if the market could be moved to City Hall especially with the 58th Street NE repairs.
Olson also commented the additions to the Central Park Pavilion look fantastic.
3). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
City Council Meeting Minutes Page 2
Regular Meeting of May 4, 2020
B. Public Works/Engineering
1). 58te Street NE and Central Park Parking Improvements Bid Award
Halling inquired if ADA and if accessible playground equipment was included in the project.
Nafstad commented the project is designed to meet ADA, but the project does not include and
playground equipment. When play structures are added, they will have to be ADA compliant.
Motioned by Olson, seconded by Cocking, to Approve Resolution No. 2020-017 entitled A
Resolution Accepting Low Bid for 58th Street and Central Park Improvements. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
C. Finance
1). Financial Update
Lannes reported that the county approved a reduced penalty for late taxes due in May, from 8% to 1
%. Lannes presented her budget impact memo based on predictions from financial groups and
colleagues. Hendrickson and Cocking stated concerns related to the 2020 and 2021 budgets.
D. Fire — None
E. Planning/Zoning - None
F. City Clerk — None
G. Building —None
H. Legal —None
1. Administration
1). City Administrator's Update
Nafstad reported that the playground closed signs have been taken down. Nafstad said the signs were
originally put up with the understanding the governor's order required playground to be closed.
When the state's website was recently updated to clarify the order did not require closure of
playgrounds, city crews removed the signs.
Nafstad reported that the two arena employees have been temporarily reassigned to Albertville and
St. Michael's public works departments to reduced budget impacts.
Nafstad noted Albertville provided a letter of support for the 2020 BUILD Grant Application for 194
between Albertville and Monticello, which would be submitted to the DOT by MnDOT later this
month. Olson clarified it would just be for reconstruction of the two westbound lanes and addition of
a third westbound lane.
Nafstad state they are continuing to work with Stinson on WWTP funding.
City Council Meeting Minutes Page 3
Regular Meeting of May 4, 2020
He also reported that 70th Street and CSAH 19 are under construction with a completion date in late
2020.
10. Announcements and/or Upcoming Meetings
May 11
STMA Ice Arena Board, 6:00 p.m.
May 12
Planning Commission, 7:00 p.m., TBD
May 18
City Council, 7:00 p.m.
May 25
City Operations Closed, Memorial Day
May 26
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
June I
City Council, 7:00 p.m.
June 8
STMA Ice Arena Board, 6:00 p.m.
June 9
Planning Commission, 7:00 p.m.
June 10-14
Friendly City Days, CANCELLED
June 15
City Council, 7:00 p.m.
June 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
11. ADJOURNMENT
Motioned by Cocking, seconded by Olson, to adjourn the meeting at 7:54 p.m. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 4
Regular Meeting of May 4, 2020
A\1bertvi j je Mayor and Council Request for Action
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May 14, 2020
SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, May 18, 2020 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2020\051820\2020-05-18 Finance Bills Report (RCA).docx
Meeting Date: May 18, 2020
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GENERAL ADMINISTRATION
City Administrator's Update
May 14, 2020
Parks Committee: The Parks Committee will seek interested parties for the vacant seat on the
committee and offer a recommendation to the City Council at a future meeting.
Central Park Shelter: Work on the shelter is progressing well. The building materials and labor
are being funded by the Albertville Lions. The city is responsible for removals, utilities, site
concrete, and turf restoration.
1-94 Coalition: The Coalition is working with MnDOT on re -submitting the BUILD grant
application for the Albertville to Monticello segment.
ENGINEERING/PUBLIC WORKS
1-94 Project: We are working with MnDOT and the construction group on a number of utility
conflicts with the proposed pond on the old creamery site.
Kwik Trip: Kwik Trip is underway and working towards a July completion.
Goddard School: It is our understanding construction will begin soon.
WWTP Forcemain Project: The contractor is working on a number of restoration items and will
be completing the project this month.
2020 Overlay: We will be having a preconstruction meeting next week and plan to being early
June.
58th Street NE and Central Park Improvements: The project has been awarded and we are
working on contracts.
Non -Native Phragmites: Staff is in discussions with the MPCA, Department ofAg, and other
municipalities regarding the use of the non-native reeds at our wastewater plants.
CSAH 19 and 70th Street: Work is occurring on 70th Street and at the entrance to the Mall. The
work on the Mall's property is scheduled to be complete by late -May.
Attachments: None