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2020-05-04 City Council Agenda Packetslb�rtvi £ City of Albertville Council Agenda �� Small MAn9. city Ufe. MondayMa 4 2020 � y Via Video/Phone Conference 7:00 p.m. Zoom Meeting Link: https://us02web.zoom.us/j/83279017128?pwd=dE zwWSt2TDhwOVN3SWZRalp5VFVSdzO9 Zoom Audio Number: 1 (312) 626 6799 Zoom Meeting ID: 832 7901 7128 PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. Call to Order 2. Roll Call 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 20, 2020 Planning Commission interview meeting minutes as presented (pgs 4-5) B. Approve the April 20, 2020 regular City Council meeting minutes as presented (pgs 6- 11) C. Approve the April 27, 2020 special City Council meeting minutes as presented (pgs 12-15) D. Authorize the Monday, May 4, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 16) E. Approve Resolution 2020-016 Appointing Planning Commission members (pg 17) 7. Public Hearings — None 8. Wright County Sheriffs Office —Updates, reports, etc. P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-04 City Council Agenda.docx Meeting Date: May 4, 2020 Agenda Page 1 City of Albertville Council Agenda Monday, May 4, 2020 Page 2 of 3 9. Department Business A. City Council 1). Friendly City Days Cancellation 2). Farmer's Market Discussion 3). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Public Works/Engineering 1). 581" Street NE and Central Park Parking Improvements Bid Award (pgs 18- 25) (Motion to Approve Resolution No. 2020-017 entitled A Resolution Accepting Low Bid for 58`h Street and Central Park Improvements) C. Finance 1). Financial Update (pg 26-27) D. Fire —None E. Planning/Zoning -None F. City Clerk — None G. Building — None H. Legal —None I. Administration 1). City Administrator's Update (pgs 28-29) 10. Announcements and/or Upcoming Meetings May 11 STMA Iee Arena Board, 6:00 p.m. May 12 Planning Commission, 7:00 p.m., TBD May 18 City Council, 7:00 p.m. May 25 City Operations Closed, Memorial Day May 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. June 1 City Council, 7:00 p.m. June 8 STMA Ice Arena Board, 6:00 p.m. June 9 Planning Commission, 7:00 p.m. June 10-14 Friendly City Days, CANCELLED June 15 City Council, 7:00 p.m. June 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-04 City Council Agenda.doex Meeting Date: May 4, 2020 Agenda Page 2 City of Albertville Council Agenda Monday, May 4, 2020 Page 3 of 3 MAY Su M Tu W Th F Sa 1 2 3 cc 4 5 6 7 8 9 10 Ice 11 13 14 15 16 17 cc 18 19 20 21 22 23 24 H 25 PK26JP 27 28 29 30 31 11. Adjournment JUNE Su M Tu W Th F Sa cc 1 2 3 4 5 6 7 Ice 8 10 www 11 12 13 cc 15 16 17 18 19 20 21 PK 22 JP 23 24 25 26 27 28 29 30 P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-04 City Council Agenda.docx Meeting Date: May 4, 2020 Agenda Page 3 Nbertville ALBERTVILLE CITY COUNCIL PLANNING COMMISSION INTERVIEWS Monday, April 20, 2020 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER Mayor Hendrickson called the meeting to order at 6:01 p.m. 2. ROLLCALL Present: Mayor Hendrickson and Council members Cocking, Halling, and Olson Absent: Councilmember Hudson Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius and City Clerk Kimberly Hodena Others Present: Sarah Hansen, Frank Halling, Adam Barthel, Bob Zagorski, John Hayden, Blair Huggins 3. PLANNING COMMISSION INTERVIEWS Hansen provided a brief description of herself. She indicated her participation in local boards and committees and her overall appreciation of the community. Hendrickson inquired what Hansen would like to see for future development. Hansen replied that she would like to see improvements to Main Avenue as it has a lot of visibility and potential for growth. Hansen inquired about Planning Commission appointment timeline and availability of agenda packets. Hansen thanked the Council. Frank Halling stated that he is proud of Albertville and felt he had developed good relationships within the community. Hendrickson inquired about future plans and Halling felt that he would like to see more infrastructure for future children to want to come back to Albertville later in life. He would like to see Albertville be complimented and stand out. Barthel stated that he is interested in weighing the pros and cons of proposed developments as in his professional career he can see the results of planning and zoning decisions. Hendrickson asked the same question of Barthel. He replied that he has seen residential above retail and it may be an interesting concept to review. Cocking inquired what he has seen working for the City of P:\City Council\Council Packet Inforination\2020\050420\2020-04-20 Planning Interview Minutes.docx Meeting Date: April 20, 2020 Agenda Page 4 Minneapolis. Barthel replied there were a number of initiatives that he has seen that could be looked at for Albertville that could enhance the development of the city. Huggins stated that he has really felt a connection within the community and he and his wife both teach within the STMA community. He felt he has more to give to the community. He is anxious to serve the community. Huggins replied to the mayor's question of future development and said he really appreciates a downtown main street that can be built upon and enjoys seeing the community gatherings at Central Park. He would also like to improvements to the developments north of 1-94 such as trails, etc. Cocking inquired if Huggins employment helps him to understand what other residents may wish for the community. Huggins felt he does have a connection with his teaching and neighborhood communities. Hayden stated he is interested due to his service on committees, service as a school principal and his family's history in small business. He is curious what residents what to see in the community. Cocking asked what as a principal he can bring to the commission and Hayden felt that he can listen and bring ideas forward to make it development better. Hayden felt that due diligence is required while researching issues. Zagorski reported on his time in Albertville and he has really taken an interest in public service. He has a great appreciation for staff and work of the Council. He stated his strengths of his analytic ability and he needs to see all sides of any proposal. Zagorski would like to see open space collusion between the city and possible industrial area business's vision for those spaces. He also wants to be involved in transportation along 1-94 based activities he was involved in with his previous career. Council discussed the applicants' strengths for the position of Planning Commissioner. Halling felt that Zagorski didn't align with the Council's decision on the Heuring Meadows Commons project; Zagorski responded that he was supportive of the Council's decision on the project. Hendrickson adjourned the meeting at 6:59 p.m. Respectfully submitted, Kimberly A. Hodena, City Clerk P:\City Council\Council Packet Inforination\2020\050420\2020-04-20 Planning Interview Minutes.docx Meeting Date: April 20, 2020 Agenda Page 5 Albertville Smog T— IMnq. eq aey ui.. ALBERTVILLE CITY COUNCIL Monday, April 20, 2020 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Hudson and Olson Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, Fire Chief Eric Bullen, City Planner Alan Brixius and City Clerk Kimberly Hodena Others Present: Andy Berg, Noah Larson, John Dionis, Mike Lawrence, Walt Van Heest, Brad Oneil, Bob Zagorski, Vikram Aggarwal 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Audit Presentation — ABDO, Andy Berg Berg reported that Albertville has had a good year. He stated there was an unmodified opinion which is in the report. He stated that there are minor findings regarding segregation of duties, but this has been a regular finding due to the size of the city. Cash flows have been good and have been over the minimum of 35%. Revenues were over expenditures. The largest expenditures were law enforcement and general government/fund. He reported the water fund has receipts higher than disbursements but they did experience unanticipated repairs. It appears that the sewer fund is covering operations. Bonds for WWTP. Stormwater. Halling asked why stormwater was at a higher balance and Berg stated it is needed for unanticipated repairs or future improvements. Halling inquired if it could be less for property taxes. Lannes clarified that it is funded through utility fees rather than property taxes. Berg reported the Council may want to look at the recycling fund as that been depleted to buy down recycling costs for residents. Berg show Albertville's tax rate and debt per capital compared to other Wright County and Class 4 cities. Page 1 Agenda Page 6 Motioned by Halting, seconded by Cocking, to approve the 2019 Audit with minor amendments as presented. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Approve the March 16, 2020 regular City Council meeting minutes as presented B. Approve the Approve the April 6, 2020 Local Board of Appeal and Equalization meeting minutes as presented C. Approve the Approve the April 6, 2020 regular City Council meeting minutes as presented D. Authorize the April 20, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve Pay Estimate 8 to Latour Construction Inc. in the amount of $300,632.94 for WWTP and Discharge Improvements F. Approve the emergency changes to the Albertville Fire Departments Standard Operating Procedures and Guidelines G. Approve the 2020 Albertville Fire Relief Association Bylaws H. Approve Resolution No. 2020-013 entitled a Resolution Authorizing and Documenting Inter -Fund Loans to Fund Negative Fund balances L Approve Resolution No. 2020-014 entitled a Resolution to Transfer Funds J. Receive the Monthly Accounts Receivable Report through March 31, 2020 Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None City Council Meeting Minutes Page 2 Regular Meeting of April 20, 2020 Agenda Page 7 8. WRIGHT COUNTY SHERIFF'S OFFICE There were no updates. 9. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) There were no updates from the Council. 2). PUD Amendment to the Albertville Premium Outlet Mall Comprehensive Sign Plan Brixius reported the mall would like to improve and expand their freestanding monument signs, which would require the PUD amendment for the west side, but not the east side of the mall. e changes would occur to the two freestanding signs on the west; the freeway sign has a significant increase in size but the other is just adjusting tenant signage. The Planning Commission recommended approval of the PUD Amendment. Brixius reported the sign changes will allow the mall to compete with larger billboard signs and increased traffic to the mall. Council saw no issues with the amendment. Motioned by Halting, seconded by Olson, to approve Resolution No. 2020-015 Approving a PUD Amendment to the Albertville Premium Outlet Mall Comprehensive /sign Plan for Freestanding Signs on Lot 1, Block 1 Outlets of Albertville Addition and Lot I Block I Outlets of Albertville Second Addition Located within the City of Albertville. Aye: Hendrickson, Cocking, Halting, Hudson and Olson. Nays: None. Absent: None. MOTIONDECLARED CARRIED. B. Legal 1). Amendments to Heuring Meadows Commons Developer's Agreements Staff reported the applicant had asked that Lot 1 not be responsible for the stoplight and it be put on Lot 2. He clarified that no building on occur until Lot 2 puts up a Letter of Credit. The developer also asked that trunk fees be waived until building permit issuance for Lot 2. Cocking asked if they see the need for a stoplight and need to install and need to assess. Couri stated they do have the waiver of assessment and it would depend on whether the owner would pay an assessment. Hendrickson inquired if other benefiting properties could be assessed and Couri felt that may not be the best interest since they already have an assessment waiver with the current developer. Motioned by Cocking, seconded by Olson, to approve the Amendments to the Hearing Meadows Commons Developers Agreements as presented Ayes: Hendrickson, Cocking, Halting, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 3 Regular Meeting of April 20, 2020 Agenda Page 8 C. Finance 1). 1st Quarter Budget to Actual Report Lannes reported n the revenue and expenditures to date. Cocking inquired about impact due to current economic climate Lannes replied it depends if property taxes will be delayed and how those come in. Cocking inquired if the city has any direct COVID-19 expenses that it has incurred Bullen replied that FEMA is releasing funds for the AFD through the public assistance grant. D. Fire —None E. City Clerk — None F. Public Works/Engineering — None G. Building — None H. Administration 1). Planning Commission Selection Couri stated that if Halling's spouse is appointed, she will need to abstain from the vote and a resolution would need to be passed to stated that the spouse would be paid the same as other Planning commissioners. Halling stated she was not in favor of appointing Zagorski to the commission because he did not agree with the Council's decision on recent development. Motioned by Cocking, seconded by Olson, to appoint John Hayden, to the Planning Commission for a term ending December 31, 2023. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. Abstain: Hudson. MOTION DECLARED CARRIED. Motioned by Cocking, seconded by Olson, to appoint Blair Huggins, to the Planning Commission for a term ending December 31, 2023. Ayes: Hendrickson, Cocking, Halting and Olson. Nays: None. Absent: None. Abstain: Hudson. MOTION DECLARED CARRIED. Motioned by Olson, seconded by Cocking, to appoint Bob Zagorski, the Planning Commission for a term ending December 31, 2021. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. Abstain: Hudson. MOTIONDECLARED CARRIED. 2). Arena Employees Nafstad reported that the Arena Board met and is expecting a loss of approximately 550,000 through May. He reported that two employees are at home on administrative leave. Arena Manager Fitch has been able to remote in and occasionally visit the arena for maintenance needs. Instead of hiring seasonal employees back, staff has been in discussions with St. Michael as using those two employees as seasonal employees for the Public Works and Utility departments. Nafstad reported that the goal is to avoid furloughs or layoffs and give priority to current full-time employees. One employee would be work-ing for Albertville and one for St. Michael. Staff will evaluate whether City Council Meeting Minutes Page 4 Regular Meeting of April 20, 2020 Agenda Page 9 other seasonal employees would be needed as there was interest from those that worked last year. Cocking and Hendrickson felt it was a winning situation. 3). City Administrator's Update Nafstad reported the CSAH 19/38 project is underway. Work on the Central Park Pavilion has begun. Emmer and MN Dot have agreed to resubmit to BUILD grant from Albertville to Monticello expansion of I-94. Kwik Trip has a quick build schedule with a July opening. Nafstad reported on the progress with the WWTP project. Nafstad stated he has been in discussion with staff in regards to the city's web domain name. There has always been some frustration when relaying the city's lengthy website and email addresses. Currently both Albertvillemn or Albertville.gov are available at this time. Lannes reported there is annual registration fee and the city currently does not have a fee with its current domain name. Council did not have objections. Hendrickson inquired about non-native phragmites. Cocking felt the Senate felt that there is going to be bonding for this issue. Hendrickson inquired AFCD. Nafstad reported no formal action as yet Bullen reported that there were some groups wishing to hold out or have a scaled down version. The Albertville Lions felt it best not to reschedule but just to cancel if it comes to that. Bullen felt that if a vote would have been forced at the recent meeting, the vote would have most likely been no. The next meeting will be April 27. 10. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS April 20 Planning Commission Interviews, 6:00 p.m. City Council, 7:00 p.m. April 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. May 4 City Council, 7:00 p.m. May 11 STMA Ice Arena Board, 6:00 p.m. May 12 Planning Commission, 7:00 p.m. May 18 City Council, 7:00 p.m. May 25 City Offices Closed, Memorial Day May 26 TBD Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. 10. ADJOURNMENT City Council Meeting Minutes Page 5 Regular Meeting of April 20, 2020 Agenda Page 10 Motioned by Cocking, seconded by Halling, to adjourn the meeting at 8:38 p.m. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of April 20, 2020 Agenda Page 11 lbcrtvijje Small living. Big life. City of Albertville Special Meeting Monday, April 27, 2020 DRAFT MINUTES Via Teleconference 7:00 p.m. Call to Order Nafstad took Roll Call: Present: Hendrickson, Cocking, Olson, and Halling Hudson joined the meeting at 7:10 p.m. Absent: None Staff: City Administrator-PWD Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen Others Present: Mike Leuer, Scott Dahlke, Maren Lapham, Vikram Aggarwal 2. Amendments to the Development Agreements for Hearing Meadows Commons Nafstad reported that revised development agreements were approved at the previous meeting that allowed 100% of the signal cost for 53rd Street NE/CSAH 19 traffic signal to be part of the Lot 2 Development agreement which includes the multifamily and townhome housing. However, there are concerns that a signal would be needed once the daycare was up and running. After discussions with the developer, the developer was not under the understanding that the city could install the signal and special assess Lot 2 for the cost. Couri felt the agreement read the other way. He stated there would need to be a letter of credit at the time of permit but allow the city to special assess the signal and then draw down the letter of credit the cost of the signal at building permit time. Court stated the amendment to the development agreement for discussion tonight is to allow the developer to pay for the traffic signal either by letter of credit or cash and there would be no special assessments put on the lot. The other option is the city could still special assess the light following state statutes but they would not have a waiver of assessment which allows the developer to dispute the assessment. The city would also need to assess all properties that receive benefit of the signal. Cocking had concerns that there may be a signal needed for the Goddard school and what if the housing component doesn't get built and the city is stuck with either no signal or paying for the signal. Couri doesn't see a way to ensure the city's protection unless they stay with the previously approved development agreements or require letter of credit Agenda Page 12 at time of plat. Cocking was not comfortable with that. Couri reported the final plat needs to be recorded within 120 days from approval which is about two and a half months away. Lapham stated that their intent is to absolutely move forward and they are on track with their plans. She stated that with current events they are worried if they may be delayed although that is not how they plan to come across and they felt nothing has changed with the project. Cocking stated that even though the traffic showed the Goddard School wouldn't generate enough traffic to require a signal, but he doesn't want to inconvenience the remainder of the neighborhood if there are backups at the intersection. Couri felt it more likely to be traffic accidents than overall volume. Aggarwal stated he was ready to work and pay his share down the road for the signal if it becomes necessary, especially if the apartments are not going in. He stated he has spent a lot of money this far to make the project happen; Aggarwal's consultant felt there is no option to fail, they must come to a solution. Couri stated the land owner is opposed to special assessment of the signal costs. Nafstad stated that the agreement does allow the city to special assess the daycare lot as well. Lapham felt that if development occurs across CSAH 19 and requires the signal, then Lot 2 shouldn't bear 86% of the signal cost. Council discusses waiver options. Couri stated there is not a way to accomplish everyone's goal. Halling inquired if single family housing drives the need for a signal would they be assessed or just commercial properties? Nafstad replied that the city has not assessed residential. Halling didn't see additional risk on the city's part. Halling felt that apartments should not pay more than their fair share if the city should assess the costs. She felt that they have had reassurances from all parties that the development would move forward and it is worth the risk to move forward as presented this evening. Olson inquired what happens if accidents increase in a year or two and they need to assess the properties on the east side CSAH 19. Halling inquired why vacant property would be assessed and Couri replied that they need to assess by class and those lots are guided commercial. However, Lot 2 cannot develop housing without the stoplight in place. Olson inquired if there were deferral options. Couri replied they could defer a set number of years or until housing is built. He stated the assessment would be activated earlier but the city would not collect the assessment until that time is up or housing built. Leuer was not accepting of that arrangement. He felt the east side could develop and wouldn't have to pay their fair share; he just felt he couldn't agree to assessment terms. He is willing to pay for the light as was previously agreed upon. Leuer felt it is not fair for him to pay for the majority of the signal if traffic from the school causes the need for the signal while the housing wasn't going in. Leuer wants to see the cost of signal tied to the building permit rather than the property. Hudson inquired why the assessment waiver would be required. Couri replied that it was a significant cost to defend against an appeal of an assessment such as occurred with a previous development. Hudson stated it is just a matter of who holds that risk at this point. Dahlke inquired if the city would be willing with a minimum percent for the daycare to pay for the signal, if Leuer could put a minimum of, for example, 50% of the signal cost. Leuer stated he had not thought of it and knows he has to pay for some of the signal. He is open to something more reasonable rather the entire cost of the signal, but if the housing doesn't develop he doesn't want to be holding the full cost of the signal. Nafstad stated that the commitment to the public P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx Meeting Date: March 16, 2009 Agenda Page 13 was that a signal would be put in by and before the apartment housing is built. Hendrickson asked if they could assign minimum assessment percentages to the agreement and Couri replied they don't know what the number would be but it has to be an exact number and where any remaining percentages would come from. He stated they could put in a minimum cost to assess with the ability to assess more with or without a waiver that the excess amount would be contested. It would be open to appeal. Hendrickson clarified that if the apartments are built, the full cost of the signal will be on Lot 2. Cocking felt they are far off of what they reviewed at the last meeting. He felt they should not be put in the position to determine value to benefiting properties. He felt they amended the agreement last time at the developer's request. Halling felt that they should move forward as so much investment has been put into the project and there is a good faith effort to make the project happen. Hendrickson wants to see the school developed. Council discussed including a minimum assessment in the development agreement for Lot 2 in order to have a safety net if a traffic signal does become needed by some means. Halling felt the Goddard School is not going to be the sole cause for a traffic signal. Hudson said to be consistent if they waived the 14% for Goddard School at the last meeting, they should maintain that premise. Halling stated Aggarwal was willing to pay the 14% once needed. Olson stated that they can use the assessment process at a later date if needed. Nafstad stated the 429 assessment will require assessment of both residential and commercial benefitting properties. Hendrickson would like to see at least 50% as a safety net and Olson stated he would support that. Leuer stated that he would be open to 36% to meet the 50% along with the 14% from the Goddard School. Couri clarified that if the city assesses more, each party would be able to appeal Couri reported the agreement would be amended to include traffic signal cost assessment to a minimum assessment of $108,000 for Lot 2 and $42,000 for Lot land allows the city to assess before the apartment housing is built and both parties can appeal any amount in excess of those amounts. Leuer clarified if the apartment housing comes along quickly he would be responsible for the full amount of the traffic signal. Cocking stated he did not want existing residential assessed for a stop light. Motioned by Halting seconded by Hudson, to approve the amended Development Agreements for Hearing Meadows Commons Lot 1 and Lot 2 with amendments to include traffic signal cost assessment to a minimum assessment of $108,000 for Lot 2 and $42,000 for Lot Land allows the city to assess before the apartment housing is built and both parties can appeal any amount in excess of those amounts. . Ayes: Hendrickson, Halling, Hudson and Olson. Nays: Cocking. Absent: None. MOTIN DECLARED CARRIED. 3. Designate Kristie Moseng Deputy City Clerk Nafstad reported that with staff working from home during the Governor's Stay -At -Home order, a backup to the City Clerk to sign plats, contracts and election items is needed. P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx Meeting Date: March 16, 2009 Agenda Page 14 Motioned by Cocking, seconded by Olson, to designate Kristie Moseng as Deputy City Clerk. Ayes: Hendrickson, Cocking, Halting, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 4. Adjournment Motioned by Cocking seconded by Halling, to adjourn the meeting at 9:08 p.m. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx Meeting Date: March 16, 2009 Agenda Page 15 A\1bertvi j je Mayor and Council Request for Action Smolt LWing. Big Uh. April 30, 2020 SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, May 4, 2020 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) P:ACity Council\Council Packet Information\2020\050420\2020-05-04 Finance Bills Report (RCA).docx Meeting Date: May 4, 2020 16 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-016 RESOLUTION APPOINTING PLANNING COMMISSIONERS WHEREAS, at year end 2019, the term of two Planning Commissioners expired, and; WHEREAS, in 2020, a Planning Commissioner was appointed to a vacant seat on the City Council, and; WHEREAS, the City Council advertised for the openings on the Planning Commission and received six letters of interest, and and; WHEREAS, the City Council held Planning Commission interviews on April 20, 2020, NOW, THEREFORE, BE IT RESOLVED that the following appointments are made for the Planning Commission: John Hayden Term Expiring December 31, 2023 Blair Huggins Term Expiring December 31, 2023 Bob Zagorski Term Expiring December 31, 2022 NOW, THEREFORE, BE IT FURTHER RESOLVED the existing Planning Commission terms are as follows: Paul Buhrmann December 31, 2021 Rick Anderson December 31, 2021 Adopted by the City Council of the City of Albertville this 4t" day of May, 2020. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 17 A�lS—W Town tykes- List/ urs. Mayor and Council Request for Action April 30 2020 SUBJECT: ENGINEERING — 58TH STREET AND CENTRAL PARK PARKING IMPROVEIIIENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider acceptance of the lowest bid received for the 581h Street and Central Park Improvements. It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve Resolution No. 2020-017 entitled A Resolution Accepting Low Bid for 58th Street and Central Park Improvements. BACKGROUND INFORMATION: The proposed improvement project was advertised and on May 29, bids for the improvements were opened. A total of nine (9) bids were received with proposals ranging from $713,321.85 to $932,822.60, as shown on the attached Bid Tab. The project includes reconstruction of 581h Street, between Main Avenue NE and Lander Avenue NE, to a one-way westbound street with angled parking stalls along the north curb line. The project also includes watermain replacement, relocation of the basketball court and skate park, construction of sidewalks, and realignment of the 58`' Street and Lander Avenue intersection. Additionally, the Central Park parking lot will be reconstructed to include curb and gutter and surfaced with bituminous pavement. KEY ISSUES: • The proposed improvements are consistent with the master park plan are recommended by the Albertville Parks Committee. • Low Bid for the project is $713,321.85 • Low Bid Received by Omann Brothers Paving, Inc. • Undergrounding the overhead powerlines will be under separate contract with Xcel. FINANCIAL CONSIDERATIONS: The proposed project will be funded through multiple funds including the 2020 streets budget, capital reserves, and the water fund. The low bid amount is for $713,321.85. These figures do not include the overhead costs associated with surveying services, construction inspection and testing. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize municipal improvements, and to accept or reject bids for municipal improvements. Submitted Through: Adam Nafstad, City Administrator -P" Attached: Award Resolution Bid Abstract P:ACity Council\Council Packet Information\2020\050420\58th Street Bib Award RCA.docx Meeting Date: May 4, 2020 18 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2020-017 A RESOLUTION ACCEPTING LOW BID FOR 58TH STREET AND CENTRAL PARK IMPROVEMENTS WHEREAS, plans and specifications for street pavement, utility and other related municipal improvements to certain city streets have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were received, opened and tabulated; and WHEREAS, it appears that Omann Brothers, Inc. of Albertville, Minnesota is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Minnesota, as follows: The bid of Omann Brothers, Inc., said "Low Bidder", in the amount of $713,321.85 for the construction of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest responsible bid. 2. Said bid of said Low Bidder is accepted. 3. The City Administrator and City Clerk are hereby authorized and directed to enter into a contract with said "Low Bidder" for the construction of said improvements for and on behalf of the City of Albertville. Approved by the City Council of the City Albertville this 41h day of May, 2020. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 19 F O �n W 10 Z Z Ln inWZO~i Q w 2 U. 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D a ui ers (rs O Z 0 o 0 0 o o 0 o 0 0 o 0 o 0 0 0 0 0 0 0 0 o 0 0 (n o 0 o 0 0 0 o o 0 0 o Z 0 o o 0 0 (D 0 o O 0 o O 0 0 (o 0 o o 0 o (n 0 o W 0 o o 0 N h 0 o o 0 o h 0 o o 0 o o 0 (ri h 0 o O 0 o O 0 0 O 0 o h 0 o 0 v oD 0 N m ((� h M o co h h O o o o 0 0 m 0 o o 0 o (n 0 o o 0 o (n 0 0 (D 0 o Do 0 o (D 0 (o (D 0 o o u) W O V N N V N V N N o N N N V N M (o V3 Ln M co Vi N r m r r r (O (n O r oO (o m n h Vi o6 co oo ID M h V3 (D V3 m cD r V M h O M r V> h r oo r N V3 a O U Y o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o (o o o 0 (D (D (n o 0 o o o o o o o o o (yJ O O O O O O O O O O O O O O O O O O m V O OD m M O M O O O (n (n O O (D O W O O O (D O EA N O V co O h O O O V3 V3 co m M r o N Vi M V3 O (n (n V3 m V3 N V3 O M (D O V3 V3 F U N V) (o (O V) V3 V3 V) N V) co V M (O h O co V) V) V) V3 M m r V) m V) Z — V3 F- C9 z z n O U 9 a z Z O U w LU F W W z U F- z D F- z Z 0 0 F- L) X w z O w J ] IL d Z 0 F- r,: O O F- Z > O o M oc O (A a 00 F- ow U) Z O U W J in o O p F W ua o ce D a » O z F z NibertVille Mayor and Council Communication April 30, 2020 SUBJECT: FINANCE — FINANCIAL UPDATE BACKGROUND: The City of Albertville normally receives two tax settlement payments, one in July and one in December, which is about 78% of the city's total revenues to pay for operations, capital and debt for 2020. The average collection rate of property taxes has been between 90-97% each year in the past. The City of Albertville has a policy to maintain a fund balance of at least 35% of the next year's budget as of December 31. The City of Albertville ended the 2019 year with a fund balance of 75% of the 2020 budget. With the current economic conditions that fund balance puts the City is in a position to cover expenses even with the potential of lost or delayed revenues for 2020. KEY ISSUES: • Since 78% of the revenues come from tax settlements, it is best to consider 50% fund balance at December 31 with first tax payment received July. • Consider building a reserve, in addition to the fund balance of at least 6 months of operation in case of emergency. • Property Tax Collection delay or reduction. • Possible reduction in Local Government Aid (LGA). • Possible reduction in fees collected. • Additional expenses unbudgeted for Covid-19. • Reduction in Utility fees collected for enterprise fund operations/capital (not part of property taxes). With the status of the economy with Covid-19, the Wright County Board approved the first half of 2020 property taxes will still be due on May 15, but effective May 16 they are reducing the penalty for non-payment. The penalty for payments after May 15 to June 30 will be reduced from 8% down to 1 %. In addition, the July payments will have a 2% penalty and revert to the 8% penalty August 1. The effects this can have on the City budget is a reduction in taxes collected for the July settlement, reduction in fees collected, reduction in LGA, and reduction in utility fees collected. It is difficult to predict how long this economic environment will occur. Staff has attended webinars pertaining to financial considerations in regards to Covid-19 for Minnesota Schools, Cities and Counties. Using the assumption provided by those experts on how long this will last, in the short-term is an estimated 6-9 months of effect they estimate the possibility of seeing the following: 60-75% of property taxes collected normally collected in May 15-25% reduction in LGA for 2020 25-40% reduction in fees collected (general fund) P:ACity Council\Council Packet Information\2020\050420\financial update.docx 26 Meeting Date: May 4, 2020 Mayor and Council Communication —May 4, 2020' Financial Update Page 2 of 2 15-30% reduction in collection of Utility fees. Note: these are general averaged predicted across the state and not necessarily specific to Albertville. FINANCIAL CONSIDERATIONS: The financial considerations currently are to continue monitoring fund balance, revenues and expenses. Plan for internal loans from Capital Funds for operations for cash flows if necessary to maintain a positive balance in all funds including enterprise with a plan for repayment upon collection of delayed revenues. Responsible Person/Title: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: (none) P:ACity Council\Council Packet Information\2020\050420\financial update.docx 27 Meeting Date: May 4, 2020 Nbertvill-c Smnll living. 8lg Llfe. GENERAL ADMINISTRATION City Administrator's Update April 30, 2020 Stay -At -Home Order: It was announced today that the Governor's Stay -At -Home Order has been extended to May 18, with the exception of allowing curbside retail delivery/pickup. City Parks and Play Equipment: When the original stay-at-home order was issued it was understood that the playgrounds were closed and as such the city posted closed signs at the playgrounds. Last week the State clarified that the Governor's order did not include city playgrounds, and as such, we removed the signs. Planning Commission: A resolution formally appointing the applicants to the commission is included on Monday's Consent Agenda. Parks Committee: The Parks Committee will seek interested parties for the vacant seat on the committee and offer a recommendation to the City Council at a future meeting. Central Park Shelter: Work on the shelter is progressing well. The building materials and labor are being funded by the Albertville Lions. The city is responsible for removals, utilities, site concrete, and turf restoration. Ice Arena: Two of the full time arena employees have been temporarily reassigned to the Albertville and St. Michael public works departments (one at each department). 1-94 Coalition: The Coalition is working with MnDOT on re -submitting the BUILD grant application for the Albertville to Monticello segment. ENGINEERING/PUBLIC WORKS 1-94 Project: We are working with MnDOT and the construction group on a number of utility conflicts with the proposed pond on the old creamery site. Kwik Trip: Kwik Trip is underway and working towards a July completion. Heuring Meadows Commons: Closing occurred on Thursday, April 30. It is anticipate the building permit for the school will be picked up next week. WWTP Forcemain Project: The work on the sludge storage is nearing completion and the pipe contractor is back on -site testing the new forcemain and working on lift station start up. Restoration will follow. 2020 Overlay: The project has been awarded and we are working to complete contracts and plan to start the project in early June. Agenda Page 28 58th Street NE and Central Park Improvements: The low bid is included in the agenda for Monday. Non -Native Phragmites: Staff is in discussions with the MPCA, Department of Ag, and other municipalities regarding the use of the non-native reeds at our wastewater plants. CSAH 19 and 70th Street: Work is occurring on 70th Street and at the entrance to the Mall. The work on the Mall's property is scheduled to be complete by late -May. Attachments: none City Administrator's Update Page 2 of 2 April 30, 2020 Agenda Page 29