2020-05-04 City Council Agenda Packetslb�rtvi £ City of Albertville Council Agenda
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Via Video/Phone Conference
7:00 p.m.
Zoom Meeting Link:
https://us02web.zoom.us/j/83279017128?pwd=dE zwWSt2TDhwOVN3SWZRalp5VFVSdzO9
Zoom Audio Number: 1 (312) 626 6799
Zoom Meeting ID: 832 7901 7128
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the April 20, 2020 Planning Commission interview meeting minutes as
presented (pgs 4-5)
B. Approve the April 20, 2020 regular City Council meeting minutes as presented (pgs 6-
11)
C. Approve the April 27, 2020 special City Council meeting minutes as presented (pgs
12-15)
D. Authorize the Monday, May 4, 2020 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 16)
E. Approve Resolution 2020-016 Appointing Planning Commission members (pg 17)
7. Public Hearings — None
8. Wright County Sheriffs Office —Updates, reports, etc.
P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-04 City Council Agenda.docx
Meeting Date: May 4, 2020
Agenda Page 1
City of Albertville Council Agenda
Monday, May 4, 2020 Page 2 of 3
9. Department Business
A. City Council
1). Friendly City Days Cancellation
2). Farmer's Market Discussion
3). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Public Works/Engineering
1). 581" Street NE and Central Park Parking Improvements Bid Award (pgs 18-
25)
(Motion to Approve Resolution No. 2020-017 entitled A Resolution Accepting
Low Bid for 58`h Street and Central Park Improvements)
C. Finance
1). Financial Update (pg 26-27)
D. Fire —None
E. Planning/Zoning -None
F. City Clerk — None
G. Building — None
H. Legal —None
I. Administration
1). City Administrator's Update (pgs 28-29)
10. Announcements and/or Upcoming Meetings
May 11
STMA Iee Arena Board, 6:00 p.m.
May 12
Planning Commission, 7:00 p.m., TBD
May 18
City Council, 7:00 p.m.
May 25
City Operations Closed, Memorial Day
May 26
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
June 1
City Council, 7:00 p.m.
June 8
STMA Ice Arena Board, 6:00 p.m.
June 9
Planning Commission, 7:00 p.m.
June 10-14
Friendly City Days, CANCELLED
June 15
City Council, 7:00 p.m.
June 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
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Meeting Date: May 4, 2020
Agenda Page 2
City of Albertville Council Agenda
Monday, May 4, 2020 Page 3 of 3
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P:ACity Council\Council Agendas\2020 Agenda Packets\2020-05-04 City Council Agenda.docx
Meeting Date: May 4, 2020
Agenda Page 3
Nbertville
ALBERTVILLE CITY COUNCIL
PLANNING COMMISSION INTERVIEWS
Monday, April 20, 2020
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER
Mayor Hendrickson called the meeting to order at 6:01 p.m.
2. ROLLCALL
Present: Mayor Hendrickson and Council members Cocking, Halling, and Olson
Absent: Councilmember Hudson
Staff Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius and City
Clerk Kimberly Hodena
Others Present: Sarah Hansen, Frank Halling, Adam Barthel, Bob Zagorski, John Hayden, Blair
Huggins
3. PLANNING COMMISSION INTERVIEWS
Hansen provided a brief description of herself. She indicated her participation in local boards
and committees and her overall appreciation of the community. Hendrickson inquired what
Hansen would like to see for future development. Hansen replied that she would like to see
improvements to Main Avenue as it has a lot of visibility and potential for growth. Hansen
inquired about Planning Commission appointment timeline and availability of agenda packets.
Hansen thanked the Council.
Frank Halling stated that he is proud of Albertville and felt he had developed good relationships
within the community. Hendrickson inquired about future plans and Halling felt that he would
like to see more infrastructure for future children to want to come back to Albertville later in life.
He would like to see Albertville be complimented and stand out.
Barthel stated that he is interested in weighing the pros and cons of proposed developments as in
his professional career he can see the results of planning and zoning decisions. Hendrickson asked
the same question of Barthel. He replied that he has seen residential above retail and it may be an
interesting concept to review. Cocking inquired what he has seen working for the City of
P:\City Council\Council Packet Inforination\2020\050420\2020-04-20 Planning Interview Minutes.docx
Meeting Date: April 20, 2020
Agenda Page 4
Minneapolis. Barthel replied there were a number of initiatives that he has seen that could be
looked at for Albertville that could enhance the development of the city.
Huggins stated that he has really felt a connection within the community and he and his wife both
teach within the STMA community. He felt he has more to give to the community. He is anxious
to serve the community. Huggins replied to the mayor's question of future development and said
he really appreciates a downtown main street that can be built upon and enjoys seeing the
community gatherings at Central Park. He would also like to improvements to the developments
north of 1-94 such as trails, etc. Cocking inquired if Huggins employment helps him to understand
what other residents may wish for the community. Huggins felt he does have a connection with
his teaching and neighborhood communities.
Hayden stated he is interested due to his service on committees, service as a school principal and
his family's history in small business. He is curious what residents what to see in the community.
Cocking asked what as a principal he can bring to the commission and Hayden felt that he can
listen and bring ideas forward to make it development better. Hayden felt that due diligence is
required while researching issues.
Zagorski reported on his time in Albertville and he has really taken an interest in public service.
He has a great appreciation for staff and work of the Council. He stated his strengths of his analytic
ability and he needs to see all sides of any proposal. Zagorski would like to see open space
collusion between the city and possible industrial area business's vision for those spaces. He also
wants to be involved in transportation along 1-94 based activities he was involved in with his
previous career.
Council discussed the applicants' strengths for the position of Planning Commissioner. Halling
felt that Zagorski didn't align with the Council's decision on the Heuring Meadows Commons
project; Zagorski responded that he was supportive of the Council's decision on the project.
Hendrickson adjourned the meeting at 6:59 p.m.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
P:\City Council\Council Packet Inforination\2020\050420\2020-04-20 Planning Interview Minutes.docx
Meeting Date: April 20, 2020
Agenda Page 5
Albertville
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ALBERTVILLE CITY COUNCIL
Monday, April 20, 2020
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Hudson and Olson
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Finance Director
Tina Lannes, Fire Chief Eric Bullen, City Planner Alan Brixius and City Clerk Kimberly Hodena
Others Present: Andy Berg, Noah Larson, John Dionis, Mike Lawrence, Walt Van Heest, Brad
Oneil, Bob Zagorski, Vikram Aggarwal
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
A. Audit Presentation — ABDO, Andy Berg
Berg reported that Albertville has had a good year. He stated there was an unmodified opinion
which is in the report. He stated that there are minor findings regarding segregation of duties, but
this has been a regular finding due to the size of the city. Cash flows have been good and have been
over the minimum of 35%. Revenues were over expenditures.
The largest expenditures were law enforcement and general government/fund.
He reported the water fund has receipts higher than disbursements but they did experience
unanticipated repairs. It appears that the sewer fund is covering operations. Bonds for WWTP.
Stormwater. Halling asked why stormwater was at a higher balance and Berg stated it is needed for
unanticipated repairs or future improvements. Halling inquired if it could be less for property taxes.
Lannes clarified that it is funded through utility fees rather than property taxes. Berg reported the
Council may want to look at the recycling fund as that been depleted to buy down recycling costs for
residents.
Berg show Albertville's tax rate and debt per capital compared to other Wright County and Class 4
cities.
Page 1
Agenda Page 6
Motioned by Halting, seconded by Cocking, to approve the 2019 Audit with minor amendments as
presented. Ayes: Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Cocking, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the Approve the March 16, 2020 regular City Council meeting minutes as
presented
B. Approve the Approve the April 6, 2020 Local Board of Appeal and Equalization meeting
minutes as presented
C. Approve the Approve the April 6, 2020 regular City Council meeting minutes as presented
D. Authorize the April 20, 2020 payment of claims as presented, except bills specifically
pulled which are passed by separate motion. The claims listing has been provided to City
Council as a separate document and is available for public view at City Hall upon request
E. Approve Pay Estimate 8 to Latour Construction Inc. in the amount of $300,632.94 for
WWTP and Discharge Improvements
F. Approve the emergency changes to the Albertville Fire Departments Standard Operating
Procedures and Guidelines
G. Approve the 2020 Albertville Fire Relief Association Bylaws
H. Approve Resolution No. 2020-013 entitled a Resolution Authorizing and Documenting
Inter -Fund Loans to Fund Negative Fund balances
L Approve Resolution No. 2020-014 entitled a Resolution to Transfer Funds
J. Receive the Monthly Accounts Receivable Report through March 31, 2020
Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
City Council Meeting Minutes Page 2
Regular Meeting of April 20, 2020 Agenda Page 7
8. WRIGHT COUNTY SHERIFF'S OFFICE
There were no updates.
9. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
There were no updates from the Council.
2). PUD Amendment to the Albertville Premium Outlet Mall Comprehensive Sign
Plan
Brixius reported the mall would like to improve and expand their freestanding monument signs,
which would require the PUD amendment for the west side, but not the east side of the mall. e
changes would occur to the two freestanding signs on the west; the freeway sign has a significant
increase in size but the other is just adjusting tenant signage. The Planning Commission
recommended approval of the PUD Amendment. Brixius reported the sign changes will allow the
mall to compete with larger billboard signs and increased traffic to the mall. Council saw no issues
with the amendment.
Motioned by Halting, seconded by Olson, to approve Resolution No. 2020-015 Approving a PUD
Amendment to the Albertville Premium Outlet Mall Comprehensive /sign Plan for Freestanding
Signs on Lot 1, Block 1 Outlets of Albertville Addition and Lot I Block I Outlets of Albertville
Second Addition Located within the City of Albertville. Aye: Hendrickson, Cocking, Halting,
Hudson and Olson. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
B. Legal
1). Amendments to Heuring Meadows Commons Developer's Agreements
Staff reported the applicant had asked that Lot 1 not be responsible for the stoplight and it be put on
Lot 2. He clarified that no building on occur until Lot 2 puts up a Letter of Credit. The developer
also asked that trunk fees be waived until building permit issuance for Lot 2.
Cocking asked if they see the need for a stoplight and need to install and need to assess. Couri stated
they do have the waiver of assessment and it would depend on whether the owner would pay an
assessment. Hendrickson inquired if other benefiting properties could be assessed and Couri felt that
may not be the best interest since they already have an assessment waiver with the current developer.
Motioned by Cocking, seconded by Olson, to approve the Amendments to the Hearing Meadows
Commons Developers Agreements as presented Ayes: Hendrickson, Cocking, Halting, Hudson
and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED.
City Council Meeting Minutes Page 3
Regular Meeting of April 20, 2020 Agenda Page 8
C. Finance
1). 1st Quarter Budget to Actual Report
Lannes reported n the revenue and expenditures to date. Cocking inquired about impact due to
current economic climate Lannes replied it depends if property taxes will be delayed and how those
come in.
Cocking inquired if the city has any direct COVID-19 expenses that it has incurred Bullen replied
that FEMA is releasing funds for the AFD through the public assistance grant.
D. Fire —None
E. City Clerk — None
F. Public Works/Engineering — None
G. Building — None
H. Administration
1). Planning Commission Selection
Couri stated that if Halling's spouse is appointed, she will need to abstain from the vote and a
resolution would need to be passed to stated that the spouse would be paid the same as other
Planning commissioners. Halling stated she was not in favor of appointing Zagorski to the
commission because he did not agree with the Council's decision on recent development.
Motioned by Cocking, seconded by Olson, to appoint John Hayden, to the Planning Commission
for a term ending December 31, 2023. Ayes: Hendrickson, Cocking, Halling and Olson. Nays:
None. Absent: None. Abstain: Hudson. MOTION DECLARED CARRIED.
Motioned by Cocking, seconded by Olson, to appoint Blair Huggins, to the Planning Commission
for a term ending December 31, 2023. Ayes: Hendrickson, Cocking, Halting and Olson. Nays:
None. Absent: None. Abstain: Hudson. MOTION DECLARED CARRIED.
Motioned by Olson, seconded by Cocking, to appoint Bob Zagorski, the Planning Commission for
a term ending December 31, 2021. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None.
Absent: None. Abstain: Hudson. MOTIONDECLARED CARRIED.
2). Arena Employees
Nafstad reported that the Arena Board met and is expecting a loss of approximately 550,000 through
May. He reported that two employees are at home on administrative leave. Arena Manager Fitch
has been able to remote in and occasionally visit the arena for maintenance needs. Instead of hiring
seasonal employees back, staff has been in discussions with St. Michael as using those two
employees as seasonal employees for the Public Works and Utility departments. Nafstad reported
that the goal is to avoid furloughs or layoffs and give priority to current full-time employees. One
employee would be work-ing for Albertville and one for St. Michael. Staff will evaluate whether
City Council Meeting Minutes Page 4
Regular Meeting of April 20, 2020 Agenda Page 9
other seasonal employees would be needed as there was interest from those that worked last year.
Cocking and Hendrickson felt it was a winning situation.
3). City Administrator's Update
Nafstad reported the CSAH 19/38 project is underway.
Work on the Central Park Pavilion has begun.
Emmer and MN Dot have agreed to resubmit to BUILD grant from Albertville to Monticello
expansion of I-94.
Kwik Trip has a quick build schedule with a July opening.
Nafstad reported on the progress with the WWTP project.
Nafstad stated he has been in discussion with staff in regards to the city's web domain name. There
has always been some frustration when relaying the city's lengthy website and email addresses.
Currently both Albertvillemn or Albertville.gov are available at this time. Lannes reported there is
annual registration fee and the city currently does not have a fee with its current domain name.
Council did not have objections.
Hendrickson inquired about non-native phragmites. Cocking felt the Senate felt that there is going to
be bonding for this issue.
Hendrickson inquired AFCD. Nafstad reported no formal action as yet Bullen reported that there
were some groups wishing to hold out or have a scaled down version. The Albertville Lions felt it
best not to reschedule but just to cancel if it comes to that. Bullen felt that if a vote would have been
forced at the recent meeting, the vote would have most likely been no. The next meeting will be
April 27.
10. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
April 20
Planning Commission Interviews, 6:00 p.m.
City Council, 7:00 p.m.
April 27
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
May 4
City Council, 7:00 p.m.
May 11
STMA Ice Arena Board, 6:00 p.m.
May 12
Planning Commission, 7:00 p.m.
May 18
City Council, 7:00 p.m.
May 25
City Offices Closed, Memorial Day
May 26 TBD
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
10. ADJOURNMENT
City Council Meeting Minutes Page 5
Regular Meeting of April 20, 2020 Agenda Page 10
Motioned by Cocking, seconded by Halling, to adjourn the meeting at 8:38 p.m. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of April 20, 2020 Agenda Page 11
lbcrtvijje
Small living. Big life.
City of Albertville Special Meeting
Monday, April 27, 2020
DRAFT MINUTES
Via Teleconference
7:00 p.m.
Call to Order
Nafstad took Roll Call:
Present: Hendrickson, Cocking, Olson, and Halling
Hudson joined the meeting at 7:10 p.m.
Absent: None
Staff: City Administrator-PWD Nafstad, City Attorney Mike Couri, Fire Chief Eric Bullen
Others Present: Mike Leuer, Scott Dahlke, Maren Lapham, Vikram Aggarwal
2. Amendments to the Development Agreements for Hearing Meadows Commons
Nafstad reported that revised development agreements were approved at the previous meeting
that allowed 100% of the signal cost for 53rd Street NE/CSAH 19 traffic signal to be part of the
Lot 2 Development agreement which includes the multifamily and townhome housing.
However, there are concerns that a signal would be needed once the daycare was up and running.
After discussions with the developer, the developer was not under the understanding that the city
could install the signal and special assess Lot 2 for the cost. Couri felt the agreement read the
other way. He stated there would need to be a letter of credit at the time of permit but allow the
city to special assess the signal and then draw down the letter of credit the cost of the signal at
building permit time.
Court stated the amendment to the development agreement for discussion tonight is to allow the
developer to pay for the traffic signal either by letter of credit or cash and there would be no
special assessments put on the lot. The other option is the city could still special assess the light
following state statutes but they would not have a waiver of assessment which allows the
developer to dispute the assessment. The city would also need to assess all properties that
receive benefit of the signal. Cocking had concerns that there may be a signal needed for the
Goddard school and what if the housing component doesn't get built and the city is stuck with
either no signal or paying for the signal. Couri doesn't see a way to ensure the city's protection
unless they stay with the previously approved development agreements or require letter of credit
Agenda Page 12
at time of plat. Cocking was not comfortable with that. Couri reported the final plat needs to be
recorded within 120 days from approval which is about two and a half months away.
Lapham stated that their intent is to absolutely move forward and they are on track with their
plans. She stated that with current events they are worried if they may be delayed although that
is not how they plan to come across and they felt nothing has changed with the project. Cocking
stated that even though the traffic showed the Goddard School wouldn't generate enough traffic
to require a signal, but he doesn't want to inconvenience the remainder of the neighborhood if
there are backups at the intersection. Couri felt it more likely to be traffic accidents than overall
volume.
Aggarwal stated he was ready to work and pay his share down the road for the signal if it
becomes necessary, especially if the apartments are not going in. He stated he has spent a lot of
money this far to make the project happen; Aggarwal's consultant felt there is no option to fail,
they must come to a solution. Couri stated the land owner is opposed to special assessment of
the signal costs. Nafstad stated that the agreement does allow the city to special assess the
daycare lot as well. Lapham felt that if development occurs across CSAH 19 and requires the
signal, then Lot 2 shouldn't bear 86% of the signal cost. Council discusses waiver options.
Couri stated there is not a way to accomplish everyone's goal.
Halling inquired if single family housing drives the need for a signal would they be assessed or
just commercial properties? Nafstad replied that the city has not assessed residential. Halling
didn't see additional risk on the city's part. Halling felt that apartments should not pay more
than their fair share if the city should assess the costs. She felt that they have had reassurances
from all parties that the development would move forward and it is worth the risk to move
forward as presented this evening. Olson inquired what happens if accidents increase in a year
or two and they need to assess the properties on the east side CSAH 19. Halling inquired why
vacant property would be assessed and Couri replied that they need to assess by class and those
lots are guided commercial. However, Lot 2 cannot develop housing without the stoplight in
place. Olson inquired if there were deferral options. Couri replied they could defer a set number
of years or until housing is built. He stated the assessment would be activated earlier but the city
would not collect the assessment until that time is up or housing built. Leuer was not accepting
of that arrangement. He felt the east side could develop and wouldn't have to pay their fair
share; he just felt he couldn't agree to assessment terms. He is willing to pay for the light as was
previously agreed upon. Leuer felt it is not fair for him to pay for the majority of the signal if
traffic from the school causes the need for the signal while the housing wasn't going in. Leuer
wants to see the cost of signal tied to the building permit rather than the property.
Hudson inquired why the assessment waiver would be required. Couri replied that it was a
significant cost to defend against an appeal of an assessment such as occurred with a previous
development. Hudson stated it is just a matter of who holds that risk at this point. Dahlke
inquired if the city would be willing with a minimum percent for the daycare to pay for the
signal, if Leuer could put a minimum of, for example, 50% of the signal cost. Leuer stated he
had not thought of it and knows he has to pay for some of the signal. He is open to something
more reasonable rather the entire cost of the signal, but if the housing doesn't develop he doesn't
want to be holding the full cost of the signal. Nafstad stated that the commitment to the public
P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx
Meeting Date: March 16, 2009
Agenda Page 13
was that a signal would be put in by and before the apartment housing is built. Hendrickson
asked if they could assign minimum assessment percentages to the agreement and Couri replied
they don't know what the number would be but it has to be an exact number and where any
remaining percentages would come from. He stated they could put in a minimum cost to assess
with the ability to assess more with or without a waiver that the excess amount would be
contested. It would be open to appeal. Hendrickson clarified that if the apartments are built, the
full cost of the signal will be on Lot 2.
Cocking felt they are far off of what they reviewed at the last meeting. He felt they should not
be put in the position to determine value to benefiting properties. He felt they amended the
agreement last time at the developer's request. Halling felt that they should move forward as so
much investment has been put into the project and there is a good faith effort to make the project
happen. Hendrickson wants to see the school developed. Council discussed including a
minimum assessment in the development agreement for Lot 2 in order to have a safety net if a
traffic signal does become needed by some means. Halling felt the Goddard School is not going
to be the sole cause for a traffic signal. Hudson said to be consistent if they waived the 14% for
Goddard School at the last meeting, they should maintain that premise. Halling stated Aggarwal
was willing to pay the 14% once needed.
Olson stated that they can use the assessment process at a later date if needed. Nafstad stated the
429 assessment will require assessment of both residential and commercial benefitting
properties. Hendrickson would like to see at least 50% as a safety net and Olson stated he would
support that. Leuer stated that he would be open to 36% to meet the 50% along with the 14%
from the Goddard School. Couri clarified that if the city assesses more, each party would be
able to appeal
Couri reported the agreement would be amended to include traffic signal cost assessment to a
minimum assessment of $108,000 for Lot 2 and $42,000 for Lot land allows the city to assess
before the apartment housing is built and both parties can appeal any amount in excess of those
amounts. Leuer clarified if the apartment housing comes along quickly he would be responsible
for the full amount of the traffic signal. Cocking stated he did not want existing residential
assessed for a stop light.
Motioned by Halting seconded by Hudson, to approve the amended Development Agreements
for Hearing Meadows Commons Lot 1 and Lot 2 with amendments to include traffic signal
cost assessment to a minimum assessment of $108,000 for Lot 2 and $42,000 for Lot Land
allows the city to assess before the apartment housing is built and both parties can appeal any
amount in excess of those amounts. . Ayes: Hendrickson, Halling, Hudson and Olson. Nays:
Cocking. Absent: None. MOTIN DECLARED CARRIED.
3. Designate Kristie Moseng Deputy City Clerk
Nafstad reported that with staff working from home during the Governor's Stay -At -Home order,
a backup to the City Clerk to sign plats, contracts and election items is needed.
P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx
Meeting Date: March 16, 2009
Agenda Page 14
Motioned by Cocking, seconded by Olson, to designate Kristie Moseng as Deputy City Clerk.
Ayes: Hendrickson, Cocking, Halting, Hudson and Olson. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
4. Adjournment
Motioned by Cocking seconded by Halling, to adjourn the meeting at 9:08 p.m. Ayes:
Hendrickson, Cocking, Halling, Hudson and Olson. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
P:ACity Council\Council Packet information\2020\050420\2020-04-27 City Council Special Meeting Minutes.docx
Meeting Date: March 16, 2009
Agenda Page 15
A\1bertvi j je Mayor and Council Request for Action
Smolt LWing. Big Uh.
April 30, 2020
SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, May 4, 2020 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2020\050420\2020-05-04 Finance Bills Report (RCA).docx
Meeting Date: May 4, 2020
16
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2020-016
RESOLUTION APPOINTING PLANNING COMMISSIONERS
WHEREAS, at year end 2019, the term of two Planning Commissioners expired, and;
WHEREAS, in 2020, a Planning Commissioner was appointed to a vacant seat on the City
Council, and;
WHEREAS, the City Council advertised for the openings on the Planning Commission and
received six letters of interest, and
and;
WHEREAS, the City Council held Planning Commission interviews on April 20, 2020,
NOW, THEREFORE, BE IT RESOLVED that the following appointments are made for
the Planning Commission:
John Hayden
Term Expiring December 31, 2023
Blair Huggins
Term Expiring December 31, 2023
Bob Zagorski
Term Expiring December 31, 2022
NOW, THEREFORE, BE IT FURTHER RESOLVED the existing Planning
Commission terms are as follows:
Paul Buhrmann December 31, 2021
Rick Anderson December 31, 2021
Adopted by the City Council of the City of Albertville this 4t" day of May, 2020.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 17
A�lS—W Town tykes- List/ urs.
Mayor and Council Request for Action
April 30 2020
SUBJECT: ENGINEERING — 58TH STREET AND CENTRAL PARK PARKING IMPROVEIIIENTS
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
acceptance of the lowest bid received for the 581h Street and Central Park Improvements. It is
respectfully requested that the Mayor and Council consider the following motion:
MOTION TO: Approve Resolution No. 2020-017 entitled A Resolution Accepting Low Bid for
58th Street and Central Park Improvements.
BACKGROUND INFORMATION: The proposed improvement project was advertised and on
May 29, bids for the improvements were opened. A total of nine (9) bids were received with
proposals ranging from $713,321.85 to $932,822.60, as shown on the attached Bid Tab.
The project includes reconstruction of 581h Street, between Main Avenue NE and Lander Avenue
NE, to a one-way westbound street with angled parking stalls along the north curb line. The
project also includes watermain replacement, relocation of the basketball court and skate park,
construction of sidewalks, and realignment of the 58`' Street and Lander Avenue intersection.
Additionally, the Central Park parking lot will be reconstructed to include curb and gutter and
surfaced with bituminous pavement.
KEY ISSUES:
• The proposed improvements are consistent with the master park plan are recommended
by the Albertville Parks Committee.
• Low Bid for the project is $713,321.85
• Low Bid Received by Omann Brothers Paving, Inc.
• Undergrounding the overhead powerlines will be under separate contract with Xcel.
FINANCIAL CONSIDERATIONS: The proposed project will be funded through multiple
funds including the 2020 streets budget, capital reserves, and the water fund. The low bid
amount is for $713,321.85. These figures do not include the overhead costs associated with
surveying services, construction inspection and testing.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize
municipal improvements, and to accept or reject bids for municipal improvements.
Submitted Through: Adam Nafstad, City Administrator -P"
Attached: Award Resolution
Bid Abstract
P:ACity Council\Council Packet Information\2020\050420\58th Street Bib Award RCA.docx
Meeting Date: May 4, 2020
18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2020-017
A RESOLUTION ACCEPTING LOW BID FOR 58TH STREET AND CENTRAL
PARK IMPROVEMENTS
WHEREAS, plans and specifications for street pavement, utility and other related municipal
improvements to certain city streets have been prepared by Bolton & Menk, Inc. and such plans
and specification have been presented to the Albertville City Council for approval; and
WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids
were received, opened and tabulated; and
WHEREAS, it appears that Omann Brothers, Inc. of Albertville, Minnesota is the lowest
responsible bidder; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota, as follows:
The bid of Omann Brothers, Inc., said "Low Bidder", in the amount of $713,321.85 for
the construction of said improvements in accordance with the plans and specifications
and advertisement for bids is the lowest responsible bid.
2. Said bid of said Low Bidder is accepted.
3. The City Administrator and City Clerk are hereby authorized and directed to enter into a
contract with said "Low Bidder" for the construction of said improvements for and on
behalf of the City of Albertville.
Approved by the City Council of the City Albertville this 41h day of May, 2020.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 19
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NibertVille
Mayor and Council Communication
April 30, 2020
SUBJECT: FINANCE — FINANCIAL UPDATE
BACKGROUND: The City of Albertville normally receives two tax settlement payments, one
in July and one in December, which is about 78% of the city's total revenues to pay for
operations, capital and debt for 2020. The average collection rate of property taxes has been
between 90-97% each year in the past. The City of Albertville has a policy to maintain a fund
balance of at least 35% of the next year's budget as of December 31. The City of Albertville
ended the 2019 year with a fund balance of 75% of the 2020 budget. With the current economic
conditions that fund balance puts the City is in a position to cover expenses even with the
potential of lost or delayed revenues for 2020.
KEY ISSUES:
• Since 78% of the revenues come from tax settlements, it is best to consider 50% fund
balance at December 31 with first tax payment received July.
• Consider building a reserve, in addition to the fund balance of at least 6 months of
operation in case of emergency.
• Property Tax Collection delay or reduction.
• Possible reduction in Local Government Aid (LGA).
• Possible reduction in fees collected.
• Additional expenses unbudgeted for Covid-19.
• Reduction in Utility fees collected for enterprise fund operations/capital (not part of
property taxes).
With the status of the economy with Covid-19, the Wright County Board approved the first half
of 2020 property taxes will still be due on May 15, but effective May 16 they are reducing the
penalty for non-payment. The penalty for payments after May 15 to June 30 will be reduced
from 8% down to 1 %. In addition, the July payments will have a 2% penalty and revert to the
8% penalty August 1.
The effects this can have on the City budget is a reduction in taxes collected for the July
settlement, reduction in fees collected, reduction in LGA, and reduction in utility fees collected.
It is difficult to predict how long this economic environment will occur. Staff has attended
webinars pertaining to financial considerations in regards to Covid-19 for Minnesota Schools,
Cities and Counties. Using the assumption provided by those experts on how long this will last,
in the short-term is an estimated 6-9 months of effect they estimate the possibility of seeing the
following:
60-75% of property taxes collected normally collected in May
15-25% reduction in LGA for 2020
25-40% reduction in fees collected (general fund)
P:ACity Council\Council Packet Information\2020\050420\financial update.docx
26
Meeting Date: May 4, 2020
Mayor and Council Communication —May 4, 2020'
Financial Update Page 2 of 2
15-30% reduction in collection of Utility fees.
Note: these are general averaged predicted across the state and not necessarily specific to
Albertville.
FINANCIAL CONSIDERATIONS: The financial considerations currently are to continue
monitoring fund balance, revenues and expenses. Plan for internal loans from Capital Funds for
operations for cash flows if necessary to maintain a positive balance in all funds including
enterprise with a plan for repayment upon collection of delayed revenues.
Responsible Person/Title: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: (none)
P:ACity Council\Council Packet Information\2020\050420\financial update.docx
27
Meeting Date: May 4, 2020
Nbertvill-c
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GENERAL ADMINISTRATION
City Administrator's Update
April 30, 2020
Stay -At -Home Order: It was announced today that the Governor's Stay -At -Home Order has
been extended to May 18, with the exception of allowing curbside retail delivery/pickup.
City Parks and Play Equipment: When the original stay-at-home order was issued it was
understood that the playgrounds were closed and as such the city posted closed signs at the
playgrounds. Last week the State clarified that the Governor's order did not include city
playgrounds, and as such, we removed the signs.
Planning Commission: A resolution formally appointing the applicants to the commission is
included on Monday's Consent Agenda.
Parks Committee: The Parks Committee will seek interested parties for the vacant seat on the
committee and offer a recommendation to the City Council at a future meeting.
Central Park Shelter: Work on the shelter is progressing well. The building materials and labor
are being funded by the Albertville Lions. The city is responsible for removals, utilities, site
concrete, and turf restoration.
Ice Arena: Two of the full time arena employees have been temporarily reassigned to the
Albertville and St. Michael public works departments (one at each department).
1-94 Coalition: The Coalition is working with MnDOT on re -submitting the BUILD grant
application for the Albertville to Monticello segment.
ENGINEERING/PUBLIC WORKS
1-94 Project: We are working with MnDOT and the construction group on a number of utility
conflicts with the proposed pond on the old creamery site.
Kwik Trip: Kwik Trip is underway and working towards a July completion.
Heuring Meadows Commons: Closing occurred on Thursday, April 30. It is anticipate the
building permit for the school will be picked up next week.
WWTP Forcemain Project: The work on the sludge storage is nearing completion and the pipe
contractor is back on -site testing the new forcemain and working on lift station start up.
Restoration will follow.
2020 Overlay: The project has been awarded and we are working to complete contracts and
plan to start the project in early June.
Agenda Page 28
58th Street NE and Central Park Improvements: The low bid is included in the agenda for
Monday.
Non -Native Phragmites: Staff is in discussions with the MPCA, Department of Ag, and other
municipalities regarding the use of the non-native reeds at our wastewater plants.
CSAH 19 and 70th Street: Work is occurring on 70th Street and at the entrance to the Mall. The
work on the Mall's property is scheduled to be complete by late -May.
Attachments: none
City Administrator's Update Page 2 of 2 April 30, 2020
Agenda Page 29