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2019-11-18 City Council Minutes ALBERTVILLE CITY COUNCIL Monday,November 18, 2019 MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, and City Clerk Kimberly Hodena Others Present: Sarah Hansen 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Nafstad addedPublic Works Maintenance Worker hire to the agenda. Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the November 4, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, November 18, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been Page 1 provided to City Council as a separate document and is available for public view at City Hall upon request Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS A. Certification of Outstanding Fees, Fines and Invoices Hendrickson opened the public hearing and called for comments. There was no one present for comments. Motioned by Olson, seconded by Cocking, to close public hearing. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Motioned by Olson, seconded by Vetsch,to approve Resolution No. 2019-038 Certifying Uncollected Bills and Invoices to Wright County for Collection with Real Estate Taxes. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 8. Wright County Sheriff’s Office – Updates, reports, etc. Deputy Rice reported that theft at the mall continues. Alarms are routine response calls. Nafstad inquired about parking complaints and Rice responded they could look at a specific area if it is needed. 9. DEPARTMENT BUSINESS A. City Council 1).Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) STMA Ice Arena Board Cocking reported that the board will be working on the budget. However, they don’t yet have a full seasonto gauge numbers by. Hendrickson inquired if the rentable room is being utilized and Nafstad explained that the room goes with any reserved ice during the hockey season. In the off season, the room is generally not rented out. There was general discussion ice rental and available hours. Nafstad explained that during the hockey season, each sheet of ice is rented for approximately 5 hours per weekday and 11 hours per day on the weekends. B.Finance 1). Driveway Improvements Assessments Nafstad reported that all assessment agreementsare in place. There was only one change to the resolution as one homeowner paid off their total at City Hall earlier in the day. Nafstad noted that one resident was not satisfied with the work he had received and did not want to be assessed for the work. Couri explained that per the agreement, city is required to pay the contractor. City Council Meeting Minutes Page 2 Regular Meeting of November 18, 2019 Motioned by Vetsch, seconded by Halling, to Approve Resolution No. 2019-039 entitled Resolution Adopting Driveway Improvement Assessments. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Purchase of Microsoft Office Professional 2019 Nafstad reported that Microsoft will no longer provide updates and support of Microsoft 2010. Staff suggested upgrading to MS 2019 and believes that will run successfully with Banyon software. He stated that the cost is based upon number of users, essentially the number of email accounts used by the city, which is 29. Olson inquired if staff had multiple quotes and Nafstad replied that they did get two. Motioned by Cocking, seconded by Vetsch, to Authorize staff to purchase Microsoft Office Professional 2019 and installation assistance not to exceed $16,600. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. MOTION DECLARED CARRIED. 3). 2019 Enterprise Budgets and Rates Information Nafstad reviewed the revenue and expenses for the water, sewer and stormwater funds. Nafstad explained depreciation and certain capital items were not being funded and noted the last increase was in 2016. He stated that staff is recommending a 5% rate increase for the water and sewer base rates. The added revenue, approximately $40,000, is needed to fund depreciation and future department staffing needs. Vetsch would like to see what is needed to fully fund the accounts. Cocking felt that number would be much too big of an increase than they would want to look at. Vetsch would like to see multiple options to get on the path to fully fund the accounts. Cocking inquired if the funds were close to breaking even when rates were raised previously. Nafstad stated that the previous rate increases help, but still fell short of fully funding the utilities. Nafstad noted there was error in the billing software which delayed the increased revenue benefit of the rate increase. Olson asked if staff is comfortable with the depreciation numbers and Nafstad stated they are; the numbers are set by GASB standards. Vetsch stated there are always new MPCA mandates and requirements and it is hard for staff to predict when or how often those will occur. Cocking inquired about new water/sewer connections. Nafstad stated the new Fieldstone Passage development in St. Michael will be using Albertville sewer, so there will be a good number of new connections. The current recycling contract ends in May 2021 and staff has heard rates will be increased. The city will have to do a request for proposals in 2020/early 2021. Olson felt that increases should be done on the tiers; he felt that the base is always increased and it impacts residents with fixed incomes. Council would like to see how many accounts use what tiers. Olson felt a combination of a base and tier increase makes sense. Cocking said an increase on just the tiers would not generate much revenue. He is sympathetic to those with fixed incomes though. Nafstad stated that staff will come back with some options at the next meeting. City Council Meeting Minutes Page 3 Regular Meeting of November 18, 2019 C. Fire – None D. Public Works/Engineering - None E. City Clerk – None F. Planning/Zoning – None G. Building – None H. Legal – None I. Administration 1). City Administrator’s Update Nafstad reminded Council that the truth-in-taxation hearing will be held at 6:15 p.m. prior to the next meeting. He stated they cannot increase the budget or levy but it can be brought down. Hendrickson inquired what would be cut if they brought the percentage down and Nafstad replied it would likely be capital. 2). Public Works Maintenance I Nafstad reported that they received 33 applications and interviewed four applicants. Staff is recommending Kyle Anderson for the position. He anticipates that Kyle would start towards the mid to end of December. Anderson also serves on the Albertville Fire Department and will need to enter into an employee agreement for on-call work for the Fire Department. Motioned by Cocking, seconded by Olson, to hire Kyle Anderson for the Public Works Maintenance Worker 1 positions. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 10. Announcements and/or Upcoming Meetings November 25 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. November 28/29 City Offices/Public Works Closed, Thanksgiving December 2 Truth-in-Taxation Hearing, 6:15 p.m. City Council, 7:00 p.m. December 9 STMA Ice Arena Board, 6:00 p.m. December 10 Planning Commission 7:00 p.m. December 16 City Council, 7:00 p.m. December 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. December 24 City Offices Closed at Noon, Christmas Eve December 25 City Offices Closed, Christmas Day December 30 Joint Governance Meeting, TBD City Council Meeting Minutes Page 4 Regular Meeting of November 18, 2019 10.ADJOURNMENT Motioned by Vetsch, seconded by Olson, to adjourn the meeting at 8:03 p.m. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of November 18, 2019