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2020-02-03 City Council Minutes ALBERTVILLE CITY COUNCIL Monday,February 3, 2020 MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Cocking, Halling, and Olson Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes, Public Works Supervisor Tim Guimont, Water/Wastewater Supervisor John Middendorf, and City Clerk Kimberly Hodena Others Present: Sergeant Ben Schaap, Deputy Thomas Peterson, Firefighter Brad Lawinger, Firefighter Bill Valerius, Firefighter Gerald Gerads, Firefighter Greg Hubbard, Lieutenant Kenny Schmidt, Lieutenant Kyle Anderson, Representative Eric Lucero, Michael Jenkins, Bob Zagorski, Amanda Schmidt 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS A. Fire Service Awards Bullen reported there was another retirement in 2019 and that was Brad Lawinger. He thanked Lawinger for his service of 11 years to the department. He stated that Lawinger held multiple roles within the department and was a dedicated firefighter. Albert Barthel also retired in early 2019. There was one resignation from the department. Bullen acknowledged Bill Valerius for his 30 years of service to the department and stated that it will be some time before they have another member at 30 years of service. Bullen distributed service certificates to Valerius (30 years), Schmidt (10 years), Hubbard (5 years), and Gerads (5 years). Bullen noted the amount of volunteer hours the department has and stated it is quite impressive. Bullen reported that the 2019 Top Caller Award wentto Kyle Anderson for responding to 253 calls for a total response percentage of 60.82%. There were a number of nominees for the Paul Heinen Above and Beyond Award but ultimately was awarded to Gerald Gerads. B.City Employee Years of Service Recognitions Nafstad recognized John Middendorf, Water/Wastewater Supervisor, for 20 years of service to the City of Albertville and presented him with a certificate of appreciation. Nafstad also recognized Page 1 Tracey Nubbe, Utility Billing Clerk, for 15 years of service, but reported she was unable to attend the meeting due to a family emergency. C. Legislative Update from Representative Eric Lucero Lucero reported that there is a projected surplus of 1.2 billion as well as 2 billion in the State’s rainy- day fund, so there is approximately 4 billion in surplus funds. He stated it is extreme over taxation and needs to be addressed in the legislative session. He stated that funds were misspent in the Department of Human Services and was found to be fraudulent and wasteful. He stated that since it is a bonding year, they will need to be careful of frivolous funding requests. nd Lucero then outline his work on the 2 amendment rights, student data privacy/security, genetic privacy, upcoming census concerns, as well as addressing an application used by colleges to track student movement data. Hendrickson inquired how the legislative forum with local legislators and school districts turned out. Lucero reported there was good attendance and consisted of approximately 13 districts. The majority of the discussion centered on funding inequity. Lucero thanked Council for their time and Council thanked Lucero for the update. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Hodena added Albertville Fire Relief Association Liquor License as Item F1 under City Clerk. Motioned by Olsonseconded by Halling, to approve the Agenda asamended. Ayes: Hendrickson, Cocking, Hallingand Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Tuesday, January 21, 2020 regular City Council meeting minutes as presented B. Authorize the Monday, February 3, 2020 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Resolution No. 2020-005 Appointing Election Judges to the March 3, 2020 Presidential Nominating Primary Election Cocking had two minor corrections to the January 21, 2020 City Council meeting minutes. Hodena reported those corrections will be made. City Council Meeting Minutes Page 2 Regular Meeting of February 3, 2020 Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as amended. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS – NONE 8. WRIGHT COUNTY SHERIFF’S OFFICE – UPDATES, REPORTS, ETC. Deputy Peterson reported on suspicious activity that has been occurring across Wright County communities. He stated there have been reports of an individual male impersonating utility companies and asking for access to homes to inspect equipment. In the cases reported, the individual was denied and the homeowner contacted the authorities. The individual was seen to be driving a white SUV in the incidents. Nafstad asked Peterson to forward a public notice to the city for them to share with residents. Cocking inquired what the crime would be and Deputy Peterson replied that at this point there is technically no crime but they want residents to be aware in case there is a future burglary attempt. 9. DEPARTMENT BUSINESS A. City Council 1).Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) th Olson reported that the committee discussed 58 Street NE/Central Park Parking Lot Improvements, sport court relocation, Main Avenue NE entrance at the meeting. He stated the skate park would be large investment and may need to be lower on the list of priorities or they may look at using existing equipment somehow. 2). Consider Appointment to Vacant Council Seat for Term Ending December 31, 2020 Nafstad reported that he received two letters of interest, one from Jay Eull and the other from Walter Hudson. Following discussion the members moved the following: Motioned by Cocking, seconded by Olson, to appoint Walter Hudson to the vacant City Council seat expiring on December 31, 2020. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. B.Fire 1).Fire Department Presentation– Year in Review Bullen reported on the department had 418 calls in 2019 with 55.98% for Albertville, 39.23%for Otsego and 4.78% for mutual aid calls. He reviewed the number of EMS versus Fire calls and they were nearly split identically. He also reviewed loss numbers and how many overlapping calls the department responded to. Bullen reviewed the number of fire personnel reporting per hour versus per call. City Council Meeting Minutes Page 3 Regular Meeting of February 3, 2020 Bullen stated that on average, fire members responded to 193 call hours, 137 training hours, 45 volunteer hours for a total of 374 hours per member for the year. Cocking stated that is a significant amount of dedicated time for Fire Department members and thanked the group for their effort. Accomplishments for the previous year included switching reporting software, completion of the Otsego Auto-Aid Agreement, ISO survey completion, delivery of Engine 11 and Tower 11 and many fire events. Cocking inquired about growth and Bullen replied Otsego has gained approximately 2% but they did gain some territory in 2019 and housing development in Otsego is still strong. Council asked about and discussed EMS versus Fire Response calls. Bullen stated the department responds to a fair amount of EMS calls. Cocking inquired if department has to respond to calls and Bullen replied it dependent on the level of service that residents expect. Cocking suggested this may be a citywide or larger conversation with county dispatch and the ambulance providers serving the area. Bullen reported that they will be hiring Reserve Firefighters during February, reviewed the past and upcoming grants, the department will work again with the Fire Safety Council, and the department will begin online training to supplement/enhance evening training. Bullen stated the previous four days were extremely busy with eight calls, two of which were medical in nature. C. Public Works/Engineering 1). Purchase of Lift Station Mixers, Pumps and Accessories Nafstad and Middendorf presented the item and reported on the need to replace the aging equipment. It was also noted that there is only one vendor that sells this brand equipment in our area. Motioned by Olson, seconded by Cocking, to Approve the purchase of lift station pumps, mixers and accessories for $106,964.00. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Purchase of a Snow Plow Truck and Equipment Guimont reported staff is looking to replace the 2001 snow plow truck with a new 2021 model. The front-end loader was also scheduled to be replaced in the CIP but they are pushing that back to 2025. But due to that, they plan on keeping 2001 truck as back up if another truck goes down or needs repairs. Olson inquired on trade-in value and Guimont replied that there is some trade value, it would be in the city’s best interest to keep it so they aren’t short a truck during a snow event if another truck needs repairs. Nafstad replied this is a planned and budgeted purpose and was approved by the Public Works Committee. Cocking inquired about expanding the Public Works building if they are keeping the old equipment; he stated there is already a need and discussions regarding cold storage. He inquired if those discussions should be had soon if the truck is still 11 months or so out for delivery. Hendrickson inquired if bonding could be done for a building or cold storage expansion. Cocking felt that the city also stores other community groups items such as the Royalty Float and the Lions Concession Trailer. Motioned by Cocking, seconded by Olson, to Approve purchasing a Western Star 4700sf cab and chassis from Boyer Truck Inc. for $96,654 and the truck equipment from Towmaster Truck City Council Meeting Minutes Page 4 Regular Meeting of February 3, 2020 Equipment for $108,069 for a total of $204,723.00. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. th 3).58 Street NE and Central Park Parking Lot Improvements Nafstad reported these two items went to the Parks Committee last week. He stated there was a slightly new layout. He stated the parking lot would be paved with curb and gutter. He reviewed sport court relocation and instead building the skate park into the landscaping, the committee felt it would be more cost effective to recreate something similar to what is currently in place. Olson stated they looked at if the existing skate park equipment could be placed in another park. Nafstad stated the skate park would be a high cost project and the group had indicated that maybe it be moved down the priority list. Minette mentioned that the company that makes the parts for some of the equipment pieces went out of business so at times they are unable to get parts for it. Hendrickson expressed her concern for retaining playground equipment in the park and Council discussed locations for play equipment. Olson stated that it would be nice to incorporate a train/railroad theme into it. Cocking felt the park entrance is top priority. Nafstad stated that he could include in the bids and specs an ad alternate for the relocation of the sport courts. Motioned by Halling, seconded by Cocking, to Direct staff to prepare cost estimates, plans, and th specifications for improvements to 58 Street NE and the Central Park parking lot. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. 4).2020 Overlay Improvements Nafstad presented the proposed overlay improvements. He asked to add authorization to place the advertisement for bids as an addendum to the proposed motion. Olson inquired about redoing the cul-de-sac behind Guardian Angels and Nafstad replied that would be added. Cocking inquired if these improvements will prompt more driveway replacement agreements and Nafstad replied it would not like the 2019 project. The 2019 project was unique to that t as they were replacing trails with sidewalks which required a lot of driveway patching. Nafstad stated that BarthelIndustrial Drive NE needs a reclamation but he would prefer to do that as a stand-alone project. Barthel’s intersection to CSAH 37 needs a whole intersection reconstruction but there needs to be work with the county on such a project. Motioned by Olson, seconded by Halling, to Direct staff to prepare cost estimates, plans and specifications for the 2020 overlay improvements. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTIONED DECLARED CARRIED. D. Planning/Zoning 1).St. Michael-Albertville Knights Arena Final Plat Brixius reported that plat is current with all previous development agreements. The plat approves the two arenas on different lots and the split is the shared building wall. City Council Meeting Minutes Page 5 Regular Meeting of February 3, 2020 Motioned by Cocking, seconded by Halling,to Approve of Resolution No. 2020-006 approving the final plat entitled St. Michael Albertville Ice Area Final plat. Ayes: Hendrickson, Cocking, Halling and Olson. Nays: None. Absent: None. MOTION DECLARED CARRIED. E. Finance - None F. City Clerk – None G. Building – None H. Legal – None I. Administration 1). City Administrator’s Update Nafstad reported that the I-94 Coalition will be holding a legislative preview at the Rogers Community Center on Friday if any of the Council would like to attend. Olson and Hendrickson stated they planned to attend. Cocking inquired about Kwik Trip and Nafstad replied they would be starting earthwork sometime in February. Hendrickson inquired about work on I-94 and any road closures along CSAH 19. Nafstad reported that any closings would be temporary in nature and Bullen added that any significant closings the city would share. Nafstad stated the newsletter would be sent out the following week. Nafstad stated that staff would advertise for Planning Commission applicants and hopefully bring back to Council in March. 10. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS February 10 STMA Ice Arena Board, 6:00 p.m. February 11 Planning Commission, CANCELLED February 17 City Offices Closed, Presidents’ Day February 18 City Council, 7:00 p.m. February 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. March 2 City Council, 7:00 p.m. March 9 STMA Ice Arena Board, 6:00 p.m. March 10 Planning Commission, 7:00 p.m. March 16 City Council, 7:00 p.m. March 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. March 30 Joint Governance Meeting, TBD 10. ADJOURNMENT City Council Meeting Minutes Page 6 Regular Meeting of February 3, 2020 Motioned by Halling, seconded by Cocking, to adjourn the meeting at 8:47 p.m. Ayes: Hendrickson, Cocking, Halling, and Olson.Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of February 3, 2020