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2021-04-19 City Council Agenda Packet A,lbertville City of Albertville Council Agenda Small Wing.Big City We. Monday, April 19, 2021 City Council Chambers 7pm 6:30 Planning Commission Interviews Due to COVID-19, the City Council will meet using a hybrid system of in-person and virtual electronic format. Those who wish to join the meeting via Zoom,please use the link below: Zoom Link: htips://zoom.us/j/95399226949?pwd=WFQyMCs5MFczbDNaMFdpWUlBNmw Zoom Meeting ID: 953 9922 6949 Passcode: 543422 Zoom Audio Number: 1-301-715-8592 PUBLIC COMMENTS-The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest.Citizens wishing to address the Council regarding specific agenda items,other than public hearings,are invited to do so under Public Forum and are asked to fill out a"Request to Speak Card". Presentations are limited to five(5)minutes. 1. Call to Order 2. Pledge of Allegiance -Roll Call Peres 3. Recognitions—Presentations -Introductions A. 2020 Audit Presentation —ABDO, Andy Berg 4. Public Forum—(time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the April 5, 2021, Local Board of Appeal and Equalization Meeting minutes as 4-5 presented. B. Approve the April 5, 2021,regular City Council Meeting minutes as presented. 6-9 C. Authorize the Monday, April 19, 2021, payment of claims as presented, except bills 10 specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve the revisions and updates to the 2021 Fire Department Standard Operating 11-70 Policies and Procedures. E. Adopt Resolution No. 2021-018 authorizing the Mayor and City Clerk to enter into the 71-90 Court Data Services Subscriber Amendment Agreement and Joint Powers Agreement between the MN Bureau of Criminal Apprehension and City of Albertville on behalf of Wright County for access to the MN BCA's criminal justice database. City of Albertville City Council Agenda Monday, April 19, 2021 Page 2 of 3 6. Consent Agenda- continued F. Adopt Resolution No. 2021-019 authorizing and documenting Inter-Fund Loans to Fund 91-92 Negative Fund balances. • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF# 17 Old Castle 2015 Fund (417)in the amount of$387,773.86 to fund the negative balance in the TIF fund; and • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF# 16 Mold Tech 2015 Fund (416) in the amount of$5,820.98 to fund the negative balance in TIF fund. G. Adopt Resolution No. 2021-020 authorizing the Transfer of Funds. 93-94 • Transfer$30,054.53 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments; and • Transfer$710,652.74 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments. 7. Public Hearing -None 8. Wright County Sheriff's Office— Updates, reports, etc. 9. Department Business A. City Council 1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc) B. Building -None C. City Clerk-None D. Finance - None E. Fire -None F. Planning and Zoning -None G. Public Works/Engineering 1. Award 2021 Street Improvements 95-98 (Motion to adopt Resolution No. 2021-021 Accepting the Low Bid for 2021 Street Improvements.) 2. Review of Quiet Zone Study - Study attached 99-120 H. Legal-None L Administration 1. Approve Participation in the Wright County Economic Development Authority 121-122 (Motion to adopt Resolution No. 2021-022 opting the City ofAlbertville to participate in the Wright County Economic Development Authority) 2. Review of I-94 Creamery Pond—Presentation at meeting 3. Planning Commissioner Selection Process Discussion City of Albertville City Council Agenda Monday, April 19, 2021 Page 3 of 3 10. Announcements and/or Upcoming Meetings April 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm May 3 City Council, 7 pm May 10 STMA Arena Board, 6 pm May 11 Planning Commission, 7 pm May 17 City Council, 7 pm 11. Adjournment NIbertville S 11 Town LMng.R4 My W.. DRAFT LOCAL BOARD OF APPEAL AND EQUALIZATION MINUTES April 5,2021 —6:15 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 6:17 p.m. Present: Mayor Hendrickson, Councilmembers Cocking, Hudson and Zagorski Absent: Councilmember Olson Staff Present: City Administrator-PWD Nafstad, City Clerk Luedke, Wright County Assessor Tony Rasmussen and Wright County Appraiser Jamiee Jenson. 2. Assessor's Presentation Wright County Assessor Rasmussen and Assessor Jenson provided the following information and answered questions from Council: • The purpose of this Local Board of Appeal and Equalization is to review the 2021 assessment for taxes due and payable in 2022. • A quorum must be present and at least one of the members must be "Training Certified"under Minnesota statutes, section 274.014. • Minnesota State law requires the Assessor to value property at 100% of market value; however, the Statutes allow the Assessor to be within a range of 90 to 105% of market value. • The sales ratio study period was from October 1, 2019 through September 30, 2020. The sales data from this study period was used to appraise property as of the January 2, 2021 assessment date. • There were 2,115 residential and seasonal recreational sales with a median sales ratio of 90.69%. The values were increased 4.79%bringing them to approximately 95%. • There were 24 commercial sales with a median ratio of 95.4%with a value increase of 1.27% and 3 industrial sales with a median ratio of 91%with an overall increase of 4.52%. • Over all property types, Wright County had an increase in market value of 4.4% for the 2021 Assessment with a total estimated market sale of$18,082,173,900. 3. Public Hearing Mayor Hendrickson called for the Local Board of Appeal and Equalization public hearing to open. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to open the public hearing. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. Mr. Douglas Lipetzky, 11330 Lancaster Way, reported that the value his home has continued to increase and he felt his value should be reduced. Assessor Rasmussen said that he had spoken with Mr. Lipetzky before and that the County would agree with a lower value of his property because the Assessor's office had review comparable properties in his area. Agenda Page 4 Local Board of Appeals and Equalization Draft Minutes Page 2 Meeting of April 5,2021 MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to reduce the property valuation for the property located 11330 Lancaster Way per the County Assessor's findings. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. Mr. Kevin Hejna, 11357 West Towne Lake Drive,reported that the value his home went up 20%this year which was a huge increase and he felt the value should be reduced. Assessor Rasmussen said that he had spoken with Mr. Heina before and that the County did not have comparable sales in Mr. Heina property area. Mr. Rasmussen said that the Wright County Assessor would schedule an appointment to come out and view his property therefore no change was recommended at this time. MOTION made by Councilmember Hudson, seconded by Councilmember Cocking to not make any changes in value for the property located at 11357 West Towne Lake Drive per the County Assessor's recommendation. Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays: None. Absent: Olson. The motion carried. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to close the public hearing. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. 4. Adjournment MOTION made by Councilmember Hudson, second by Councilmember Cocking to adjourn the meeting at 7:56 pm. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk Agenda Page 5 ill Y\lbertv � Smoll Town llWng.Blg CRM IYs. ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES April 5, 2021 -7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7:04 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hudson and Zagorski Absent: Councilmember Olson Staff Present: City Administrator-PWD Nafstad, City Attorney Couri, City Planner Brixius, City Clerk Luedke, Finance Director Lannes, Public Works Supervisor Guimont, Maintenance Worker Mike Jenkins and Maintenance Worker Ryan Zachman. 3. Recognitions —Presentations—Introductions A. Former Wright County Commissioner Potter Mayor Hendrickson recognized former Wright County Commissioner Potter for his leadership and dedicated service to the City of Albertville and as a Wright County Commissioner from years 2012 to 2020. The Mayor presented Mr. Potter with a certificate of appreciation. Mr. Potter accepted the certificate and thanked the City Council for their support. B. City Employee Years of Service Recognitions Public Works Supervisor Guimont recognized two Public Works employees for their outstanding service: Ryan Zachman for 15 years and Mike Jenkins for 20 years. He said that Ryan and Mike helped to make his job easier and that he appreciated the job both of them do for the City. City Administrator Nafstad thanked Ryan Zachman and Mike Jenkins for their service and said he recognized the value of their work for the City. Mayor Hendrickson recognized the employees and said the City was lucky to have them and also thanked them for attending the Council meeting. 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the April 5, 2021, agenda as submitted. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. Agenda Page 6 City Council Meeting Draft Minutes Page 2 Regular Meeting of April 5,2021 6. Consent Agenda -continued A. Approve the March 15, 2021, regular City Council Meeting minutes as presented. B. Approve the March 29, 2021, Joint Governance Meeting minute as presented. C. Authorize the Monday, April 5, 2021,payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve Lawful Gambling Exempt Permit for Chad Smith Ride for Life to be held at The 152 Club on June 19, 2021. E. Authorize purchase of software and installation assistance from Marco to increase security not to exceed $6,130. F. Receive the Monthly Accounts Receivable Report through March 31, 2021. G. Accept 1 st Quarter Budget to Actual Report—Un-Audited. H. Approve Amendment to the Cooperative Service Agreement with the City of St. Michael for Building Inspection Services. MOTION made by Councilmember Hudson, seconded by Councilmember Zagorski to approve the April 5, 2021, Consent Agenda as submitted. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent: Olson. The motion carried. 7. Public Hearing—None 8. Wright County Sheriff's Office—Updates,reports, etc. The Wright County Sergeant present at the meeting provided an update from the Sheriff's office and answered questions from Council regarding the actions the Wright County Sheriff's department was taking in regards to the Chauvin trial. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena,Planning, JPKR,Parks, Fire Board, FYCQ There were no Council updates. B. Building—None C. City Clerk 1. Set Workshop for Planning Commission Interviews for 6 pm on April 19,2021. City Clerk Luedke said the City had received 4 letters of interest for the open Planning Commission seat and said City staff recommended setting up a workshop for April 19 at 6 pm to conduct the Planning Commission's interviews. There was Council discussion regarding the workshop and it was decided to start the interviews at 6:30 pm on April 19. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to set a City Council Workshop for Planning Commission Interviews for 6:30 pm on Monday, April 19, 2021 . Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays: None. Absent: Olson. The motion carried. Agenda Page 7 City Council Meeting Draft Minutes Page 3 Regular Meeting of April 5,2021 D. Finance—None E. Fire—None F. Planning and Zoning 1. Golf Carts and ATV Use on City Street City Planner Brixius presented the staff report and provided information on the draft golf cart ordinance. He said the ordinance would mimic the snowmobiling ordinance and provided the regulations for the use of golf carts in the City. Mr. Brixius answered questions from Council. There was Council discussion regarding the draft ordinance and the insurance requirements. The Council also discussed how the City should information the community of the new ordinance. City Attorney Couri answered questions from Council regarding the proposed insurance requirements. City Administrator Nafstad said that the City would include information in the City's newsletter to inform the community of the new golf cart regulations. The Council directed City staff to add additional language regarding liability insurance as a requirement in the draft ordinance. MOTION made by Councilmember Hudson, seconded by Councilmember Zagorski to adopt Ordinance No. 2021-06, amending the City Code, Title 7 Motor Vehicles and Traffic, Chapter 3: Snowmobiles and Recreational Vehicles allowing golf carts to travel on public streets in the City of Albertville as amended and approve summary Ordinance for publication. Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays: None. Absentee: Olson. The motion carried. 2. Albertville Thrift Store Study Discussion City Planner Brixius presented the staff report and said that the City's current zoning ordinance does not specifically address thrift stores/secondhand dealer. He said that thrift stores/secondhand dealers often present unique challenges not always addressed in the commercially zoned districts. Mr. Brixius also presented the Planning Commissioner's recommendation regarding thrift store zoning regulation and said if the Council would like to go forward with a zoning ordinance amendment, City staff would set up a public hearing. He answered questions from Council. City Attorney Couri answered questions from Council regarding the Thrift Store Study and the moratorium which was adopted in December 2020. There was Council discussion regarding the Thrift Store Study and which zoning areas thrift stores should be allowed. City Planner Brixius said that City staff would conduct further research regarding the item and bring the information back to Council for consideration at a later date. G. Public Works/Engineering—None H. Legal-None Agenda Page 8 City Council Meeting Draft Minutes Page 4 Regular Meeting of April 5,2021 L Administration 1. City Administrator's Update City Administrator Nafstad provided information regarding the open book option that the City could adopt instead of the Local Board of Appeals and Equalization meeting currently used. He provided the pros and cons and said the City would still receive the Annual Assessor's Presentation if the open book option was adopted. City Attorney Couri asked former Commissioner Potter questions regarding the Wright County's process on lowering taxes for residents who request it. Mr. Potter answered questions regarding the process the County uses. There was Council discussion regarding the process and the different options available. City Administrator Nafstad stated the City would need to give Wright County a year's notice so City staff could bring the item back for Council consideration this summer. Announcements and/or Upcoming Meetings April 12 STMA Arena Board, 6 pm April 13 Planning Commission, 7 pm April 19 City Council, 7 pm April 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm May 3 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Zagorski to adjourn the meeting at 8:15 pm. Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays: None. Absentee: Olson. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk Agenda Page 9 �lbcrtviljc Mayor and Council Request for Action I f April 19, 2021 SUBJECT: CONSENT-FINANCE—PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, April 19, 2021, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 10 bcrtvill�l c Mayor & Council Request for Action April 19, 2021 SUBJECT: CONSENT—FIRE—2021 STANDARD OPERATING POLICIES AND PROCEDURES RECOMMENDATION: Staff respectfully requests Council consideration regarding the revised and updated 2021 Fire Department Standard Operating Policies and Procedures. MOTION TO: Approve the revisions and updates to the 2021 Fire Department Standard Operating Policies and Procedures. BACKGROUND: The current Fire Department Standard Operating Policies and Procedures (SOP)were last approved by City Council in December of 2018. During the following months, revisions and updates were worked through by the Fire Department and the Board of Officers. As part of this process, operational and response guidelines were removed from this document and will not need City Council approval going forward. The revisions were discussed and approved by the Board of Officers, the Fire Department membership, and reviewed by the City Attorney. The following is a summary of the 2021 SOP revisions and updates: • Section 4.1 —Hiring and Employment o Added Equal Employment and Employment Authorization language • Section 4.3 —Drug and Alcohol Policy o Minor updates to the language, based on the League of MN Cities Model Policy • Section 4.7—Social Media and Digital Image Policy o New section based on the League of MN Cities Model Policy • Chapter 5—Position Requirements, Duties and Job Descriptions o Section 5.1 —New chart of Position Requirements o Section 5.2—New Duties of a Firefighter o Section 5.3 —Position Descriptions ■ Updated Position Descriptions ■ Officer Positions updated to reflect their appointed status ■ Added Training Captain Job Description • Section 6.1.3 —Duty Companies o New section on overnight call response • Section 6.2—Training Requirements o Updated training requirements to reflect a change to MBFTE Licensing o Added online training requirements • Section 6.3 —Additional Certifications o New section on how Fire Department membership may keep their current MSFCB Certifications Agenda Page 11 Mayor and Council Request for Action—April 19, 2021 Fire Standard Operating Policy Updates Page 2 of 2 If approved by Council, the updated SOP's will be implemented immediately and effective April 20, 2021. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy for Council to review and approve policies as they deem necessary. Responsible Person/Title: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: • Draft 2021 Fire Department Standard Operating Policies and Procedures Agenda Page 12 ERT fIRE SC Albertville Fire Department Standard Operating Policies and Procedures Revised 4/07/2021 Effective**/**/2021 Agenda Page 13 CHAPTER 1.0 - Albertville Fire Department Introduction 1.1 Albertville Fire Department History ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 4 CHAPTER 2.0 —Albertville Fire Department Mission, Vision, Values, and Ethics 2.1 Mission Statement ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 5 22 Vision Statement ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 5 2.3 Core Values ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 5 2.4 Firefighter Code of Ethics ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 6 CHAPTER 3.0 - Standard Operating Policies and Procedures 3.1 Purpose of Standard Operating Policies and Procedures ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 32 Standard Operating Policies and Procedures Revision Request ... ... ... ... ... ... ... ... ... ... ... ... Page 7 3.3 Standard Operating Policies and Procedures EmerQencyRevisions — — — — — — — — — — Page 3.4 Failure to Follow the Standard Operating Policies and Procedures ... ... ... ... ... ... ... ... ... ... ... Page 8 3.5 Definitions ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 8 CHAPTER 4.0 —Administrative Policies and Procedures 4.1 HiringandEmp|nyment — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Page 411 Equal Employment Opportunity — — — — — — — — — — — — — — — — — — — — — — Page 9 412 Emp|oymentAuthohzation — — — — — — — — — — — — — — — — — — — — — — — — Page 413 Employment Eligibility Requirements and Process— — — — — — — — — - - — — Page 4.1.4 Physicals and Fit-Testing ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 1U 42 Diujp|inePo|icy— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Page 11 4.3 Drug and Alcohol Policy ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 1Z 4.4 DrivingPo|icy — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Page 13 4.5 Criminal Offense Policy ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Pu0e1S 4.6 HaraszmentPo|icy — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Page16 47 Social Media and Digital Image Policy ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 19 4.8 Workers Compensation and Injured On-Duty Policy... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...Page JJ 4.9 Leave of Absence Policy ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page I3 4.10 Infectious Disease Control Policy ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page J3 4.11 Self-Contained Breathing Apparatus (S[BA) Policy... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... PageJ4 Z | Pu0e AFD Standard Operating Policies and Procedures Agenda Page 14 CHAPTER 5.0 — Firefighter Requirements, Duties, and Descriptions 5.1 Position Requirements ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 27 5.2 Duties of a Firefighter... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 28 5.2.1 Description ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 28 5.2.2 Essential Job Functions ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 28 5.2.3 Job Requirements and Physical Demands ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 29 5.3 Position Descriptions ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 30 5.3.1 Reserve Firefighter... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 30 5.3.2 Reserve Firefighter—City Employee ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 32 5.3.3 Paid-On-Call/ Probationary Firefighter ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 33 5.3.4 Paid-On-Call Firefighter ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 35 5.3.5 Lieutenant ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 37 5.3.6 Captain ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 39 5.3.7 Training Captain ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 41 5.3.8 Assistant Fire Chief... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 43 5.3.9 Deputy Fire Chief... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 45 5.3.10 Fire Chief... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 47 CHAPTER 6.0— Personnel Requirements 6.1 Attendance ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 50 6.1.1 Call Response Percentage Requirements ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 50 6.1.2 Call Response Credit ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 50 6.1.3 Duty Companies ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 51 6.1.4 Department Meeting and Training Attendance ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 52 6.2 Training Requirements... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 53 6.3 Additional Certifications... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 53 CHAPTER 7.0— Call Response 7.1 Driving ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 54 7.1.1 Driving of Fire Department Vehicles ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 54 7.1.2 Emergency Driving Procedures ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...Page 54 7.1.3 Seat Belts ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 54 7.1.4 Driving of Personal Vehicles ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 54 7.2 Required Call Response Gear and Equipment... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 55 7.2.1 Fire and/or Rescue Call Response ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 55 7.2.2 Medical Call Response... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 55 CHAPTER 8.0— Uniforms 8.1 General Uniform Requirements ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 56 8.2 Dress Uniform Requirements ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 56 8.3 Reserve Firefighter Uniform and Turn-Out Gear... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 57 8.4 Uniform and Turn-Out Gear Ownership ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Page 57 3 1 P a g e AFD - Standard Operating Policies and Procedures Agenda Page 15 CHAPTER 1.0 - Albertville Fire Department Introduction 1.1 Albertville Fire Department History The Albertville Fire Department (AFD) was established on February 2nd 1940, when members of the community saw a need for a Fire Department. The AFD's founding partners were made up from community members and local farmers, which still holds true today. Currently the AFD serves the entire City of Albertville and a large portion of the City of Otsego. The AFD currently has an authorized membership of 33 Firefighters with up-to 30 serving as paid- on-call and the additional positions being Reserve Firefighters. The AFD also uses full-time City/Public Works employees to help operate fire trucks during the workweek.The Albertville Fire Chief is assisted by the AFD's Board of Officers, which includes a Deputy Fire Chief, an Assistant Fire Chief, four Captains, and three Lieutenants. Each AFD Firefighter is trained and State certified to the minimum requirements of Firefighter I, Firefighter II,and Hazardous Material Operations;and as either an Emergency Medical Responder (EMR)or Emergency Medical Technician(EMT)through the MN State Emergency Medical Services Regulatory Board. Many Firefighters choose additional State Certifications in areas such as Hazardous Materials Technician, Fire Apparatus Operator, Fire Instructor, Fire Officer, Fire Inspector, and Fire Investigator. 4 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 16 CHAPTER 2.0 —Albertville Fire Department Mission, Vision, Values, and Ethics 2.1 Mission Statement Albertville Fire Department Firefighters are highly trained and dedicated to their community in order to maintain the following oath to our citizens: "The mission of the Albertville Fire Department is to minimize the loss of life and property from fire, natural disaster, and hazardous material incidents; and to save lives by providing emergency services in life threatening situations in the Cities of Albertville and Otsego; and to perform these services in a safe and efficient manner by maintaining effective emergency response, life safety principles, fire suppression initiatives, and fire prevention training." 2.2 Vision Statement "The Albertville Fire Department is committed to providing a superior level of emergency service that continually improves the quality of life, health, and safety of the people who live, work in, and visit our community." 2.3 Core Values The Albertville Fire Department is committed to the following Core Values: Integrity Professionalism Honor Dedication Integrity: That our moral principles and intellectual honesty will carry through to the Albertville Fire Department and everything we do in the community. Professionalism: We hold our individual involvement in this profession to the highest standards through committed, quality service to our community. We exemplify our professionalism in the way we take pride in ourselves through our service and day-to-day interactions. Honor: We are committed to honesty, moral values, and ethics in all that we do. We believe that every action we take reflects on all the Firefighters of the Albertville Fire Department, both past and present. Dedication: We hold a passionate belief in our mission as the Albertville Fire Department. 5 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 17 2.4 Firefighter Code of Ethics I understand that I have the responsibility to conduct myself in a manner that reflects proper ethical behavior and integrity. In so doing, I will help foster a continuing positive public perception of the fire service.Therefore, I pledge the following... • Always conduct myself, on and off duty, in a manner that reflects positively on myself, my department, and the fire service in general. •Accept responsibility for my actions and for the consequences of my actions. • Support the concept of fairness and the value of diverse thoughts and opinions. • Avoid situations that would adversely affect the credibility or public perception of the fire service profession. • Be truthful and honest at all times and report instances of cheating or other dishonest acts that compromise the integrity of the fire service. • Conduct my personal affairs in a manner that does not improperly influence the performance of my duties,or bring discredit to my organization. • Be respectful and conscious of each Firefighter's safety and welfare. • Recognize that I serve in a position of public trust that requires stewardship in the honest and efficient use of publicly owned resources, including uniforms, facilities, vehicles and equipment and that these are protected from misuse and theft. • Exercise professionalism, competence, respect and loyalty in the performance of my duties and use information,confidential or otherwise,gained by virtue of my position,only to benefit those I am entrusted to serve. •Avoid financial investments,outside employment,outside business interests or activities that conflict with or are enhanced by my official position or have the potential to create the perception of impropriety. • Never propose or accept personal rewards,special privileges, benefits,advancement,honors or gifts that may create a conflict of interest,or the appearance thereof. • Never engage in activities involving alcohol or other substance use or abuse that can impair my mental state or the performance of my duties and compromise safety. • Never discriminate on the basis of race,religion,color,creed,age,marital status,national origin,ancestry, gender,sexual preference, medical condition or handicap. • Never harass,intimidate or threaten fellow Firefighters of the service or the public and stop or report the actions of other Firefighters who engage in such behaviors. • Responsibly use social networking,electronic communications,or other media technology opportunities in a manner that does not discredit,dishonor or embarrass my organization,the fire service and the public. I also understand that failure to resolve or report inappropriate use of this media equates to condoning this behavior. 6 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 18 CHAPTER 3.0 - Standard Operating Policies and Procedures 3.1 Purpose of Standard Operating Policies and Procedures A. The AFD requires a high standard of professional conduct from all of its Firefighters. All Firefighters shall familiarize themselves with the Standard Operating Policies and Procedures (SOP's) of the AFD. The purpose of these SOP's is to establish a uniform and equitable system of administration for all Firefighters of the AFD. Because the situations and circumstances are so varied in the emergency services,certain rules and regulations of operation and procedure cannot necessarily be followed in the strictest sense, and some must be temporarily altered according to the circumstances. These policies and procedures are available to inform Firefighters of the direction their decisions and actions should follow. Fire and emergency services are inherently dangerous. The AFD cannot guarantee that adherence to these SOP's alone will prevent occupational injuries, illness, or exposures. However, the SOP's help provide part of the framework for an emergency service occupational safety and health program which has been designed to help achieve this goal. It is the personal responsibility of each Firefighter to always operate with due regard to their safety, co-worker safety, and the safety of the public. All AFD Firefighters will be given their own copy of the SOP's and a copy will always be available at the AFD. AFD Firefighters shall receive training on the scope and content of the SOP's. 3.2 Standard Operating Policies and Procedures-Revision Request A. To request revisions to the AFD SOP's, a written request shall be turned in to the Board of Officers. The Board of Officers shall then review any proposed changes at the next Board of Officers meeting and vote on the proposed change. Any changes that pass this vote shall be discussed at the next Quarterly AFD meeting. Any approved revisions shall then be submitted to and authorized by the City Council. Should the revision request be authorized, a revision page shall be added to the SOP's and distributed to the AFD. 7 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 19 3.3 Standard Operating Policies and Procedures-Emergency Revisions A. The Fire Chief and/or Board of Officers may see a need for an emergency change of the SOP's for items that are related to safety, addition of new equipment, response to terrorism, disease outbreak, etc. These emergency items shall be discussed at the next available Officers meeting and voted on by the Board of Officers. Changes that pass this vote shall be addressed and made known to all Firefighters at the next AFD meeting and/or training; and a revision page shall be made and distributed. These emergency revisions shall be authorized by the City Council at the next available opportunity. 3.4 Failure to Follow the Standard Operating Policies and Procedures A. It is the policy of the AFD that any Firefighter who violates any of the AFD's Standard Operating Policies and Procedures and/or Standard Operating and Response Guidelines may be subject to discipline as outlined in Section 4.2 (Discipline Policy) of the AFD's Standard Operating Policies and Procedures. 3.5 Definitions A. For purposes of this SOP, the term "Firefighter" refers to any employee and/or member of the AFD, regardless of rank or position. B. SOP's involving, or specific to, any appointed rank in the Board of Officers, will refer to that ranks' appointed title. 8 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 20 CHAPTER 4.0 —Administrative Policies and Procedures 4.1 Hiring and Employment 4.1.1 Equal Employment Opportunity A. The AFD is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion,transfer, selection, lay-off, disciplinary action,termination,compensation and selection for training.The AFD will not discriminate against any Firefighter or job applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, and familial status. 4.1.2 Employment Authorization A. The Fire Chief, or designee, shall manage the hiring process for AFD positions. All new hires will be selected according to merit related to the position being filled. While the hiring process will be coordinated by City Staff,the City Council is responsible for the final hiring decision and shall approve all hires prior to AFD employment. 4.1.3 Employment Eligibility- Requirements and Process A. All potential Firefighters shall be at least 18 years of age. B. All potential Firefighters shall complete and successfully pass the AFD hiring process.This process shall include, but is not limited to: 1. Application: a. All applications are due by the date/time posted in the job announcement. b. The applications shall be scored and ranked. C. List of applicants to be interviewed shall be based on ranking of applications and staffing needs of the AFD, but no interviews shall be granted for any applicant scoring less than 6 out of 10 points on their application. 2. Initial Interview: a. The Interview Panel shall consist of at least 2 Officers with a minimum of 5-years of AFD experience. i. If any Firefighter chooses to be on the Interview Panel they shall have a minimum of 5-years of AFD experience. ii. The interview shall be scored by the Interview Panel and an average score of 60% is required for the applicant to be eligible for consideration for appointment to the AFD. iii. The interview is set up to return spontaneous and truthful answers from the applicant.The ability to re-apply and retake the interview allows the applicant to coach themselves after the initial interview, thus making their answers unreliable. Any applicant who receives an average score of less than 60% on an 9 1 P a g e AFD -Standard Operating Policies and Procedures Agenda Page 21 initial interview shall be ineligible for another interview for a period of five years. 3. Physical Ability Test 4. Reference Checks 5. Final Interview: a. The Final Interview Panel shall consist of the Fire Chief, and/or Deputy Fire Chief, and/or Assistant Fire Chief i. The interview shall be scored by the Final Interview Panel 6. Conditional Job Offer 7. MN BCA Background and Criminal History Checks 8. Pre-employment Medical Exams/ Drug Testing 9. Pre-employment Psychological Exams and Interview 10. If a candidate is rejected for employment based on the results of the background checks, medical exam, and/or psychological exam and interview they will be notified of this determination. 11. City Council Approval/Appointment C. Employment Response Requirements 1. All potential, and active, Firefighters shall live within a 15-minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. 4.1.4 Physicals and Fit-Testing A. The AFD recognizes that many of the tasks performed by Firefighters are physically demanding and stressful. Each Firefighter should be able to handle any physical task on any emergency response. B. The Fire Chief and/or Board of Officers shall approve any physical or fitness evaluation program. C. A physical exam shall be required for each Firefighter at a minimum of every two-years. D. An SCBA Fit-Test shall be required every year. 10 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 22 4.2 Discipline Policy It is the policy of the AFD that any Firefighter who violates any of the AFDs standards of job performance and behavior shall be subject to progressive disciplinary action as set forth below and the Firefighter shall be notified within forty-eight (48) hours of any violation, subject to mitigating circumstances, legal holidays and weekends.This policy mirrors the Discipline Policy as found in the City of Albertville Personnel Policy Section 10.0. A. Step 1: The Fire Chief and/or City Administrator have the option to issue an oral reprimand or simply proceed to step 2. B. Step 2: On the next occasion of an incident,the Fire Chief and/or City Administrator shall take the following action: 1. Meet with the Firefighter to discuss the matter and/or; 2. Inform the Firefighter of the nature of the problem and the action necessary to correct it, and/or; 3. Prepare and forward to the personnel file a written report describing the incidents and summarizing the action(s)taken during the meeting with the Firefighter. C. Step 3: Should additional incidents occur, the Fire Chief and/or City Administrator shall take action as follows: 1. Issue a written reprimand or warning, and/or; 2. Place the Firefighter on probation, and/or; 3. Suspend the Firefighter without pay for up to thirty(30) working days, and/or; 4. Suspend the Firefighter indefinitely and recommend termination to the City Administrator and/or City Council. Suspension may be with pay pending opinion from the City Attorney and/or formal action of the City Council. Serious Misconduct: In cases involving serious misconduct, such as a violation of the law, the Fire Chief and/or City Administrator shall suspend the Firefighter immediately and, if appropriate, recommend termination of the Firefighter. Suspension shall be in accordance with this policy. Termination: In the event the Fire Chief and/or City Administrator recommend that a Firefighter be terminated, a complete investigation of the situation shall be conducted by the Personnel Committee. Based upon the Personnel Committee's recommendation, the City Council and the Firefighter may call for a hearing. The Council may terminate the Firefighter. Investigative Interview: During the interview of the investigated Firefighter, conducted for the purpose of determining the facts involved in any suspected violations for City, State, and Federal rules and regulations, the following shall apply: A. Prior to the interview, the Firefighter who is suspected of violating City rules and regulations shall be informed in general terms what the interview is about. B. The Firefighter shall have an opportunity to respond to charges. 111 Page AFD -Standard Operating Policies and Procedures Agenda Page 23 4.3 Drug and Alcohol Policy The AFD requires its Firefighters to follow these rules for responding to calls after the consumption of alcohol or drugs. A. Any Firefighter who has consumed more than two drinks of alcoholic beverages in the previous four hours shall not respond to an emergency call. B. Any Firefighter who has used any illegal drugs during the preceding 24-hours shall not respond to an emergency call. C. Upon arriving at the fire hall in response to an emergency call, any Firefighter shall immediately inform the Incident Commander, an Officer, or the ranking Firefighter in charge of any of the following conditions: 1. If the Firefighter has consumed alcohol during the preceding four-hour period, and the amount consumed in that period. 2. If the Firefighter is using any prescription or non-prescription medication that is labeled with a warning regarding drowsiness, driving, or operation of machinery. 3. If the Firefighter has used any illegal drugs during the preceding 24-hour period. Any Firefighter who fails to comply with this notification requirement is subject to disciplinary action up to, and including, termination. D. Any Firefighter who has consumed any alcohol in the proceeding four-hour period,or who is using a prescription or non-prescription medication that is labeled with a warning regarding drowsiness, driving, or operation of machinery, shall not perform any of the functions listed below, but instead shall be assigned to other duties. 1. Drive any vehicle; 2. Use SCBA; 3. Enter a structure fire, or any IDLH atmosphere; 4. Provide emergency medical assistance or first aid. E. The Incident Commander, an Officer, or the ranking Firefighter in charge shall restrict the activities of any Firefighter as they deem appropriate if the Incident Commander, an Officer, or the ranking Firefighter in charge reasonably believes or suspects that the Firefighter may be unable,for any reason, to safely and properly perform the Duties of a Firefighter. See Section 5.2. (Duties of a Firefighter) of the AFD Standard Operating Policies and Procedures. This applies even if the Firefighter is in compliance with the requirements of Paragraphs A through D of this policy. F. Any Firefighter,who during an emergency response,observes any indication that another Firefighter is under the influence of alcohol or drugs shall immediately report those observations to the Incident Commander, an Officer, or the ranking Firefighter in charge. Such indications include the odor of alcohol on the breath, slurred speech, unsteady gait, or disorientation. G. After further investigation by the Incident Commander, an Officer, or the ranking Firefighter in charge, the suspected Firefighter may be subjected to a Blood Alcohol Content (BAC) or a Urine Analysis (UA) test. Any Firefighter who has responded to an emergency call and is suspected of being under the influence of alcohol can be tested and shall have a BAC of no greater than .04%. 121Page AFD -Standard Operating Policies and Procedures Agenda Page 24 G. No Firefighter shall consume alcohol within the 8-hours prior to any: 1. Participation in AFD training activities; and 2. Participation in any other activities where the Firefighter is serving as a representative of the AFD, either officially or unofficially. H. In any case of a scheduled social event that may involve consumption of alcohol by a substantial percentage of the AFD Firefighters, the Fire Chief shall arrange, in advance, for emergency response by a neighboring Fire Department pursuant to the appropriate mutual aid agreements. I. Any Firefighter that has used any illegal or non-prescription drugs is subject to the City of Albertville drug policy. J. Any Firefighter who fails to comply with these requirements is subject to disciplinary action. 4.4 Driving Policy A. On-Duty Driving: The AFD has established the following requirements pertaining to driving responsibilities while on-duty. 1. Loss of driving privileges: Firefighters who lose their ability to legally operate a vehicle, or are otherwise prohibited from operating a vehicle while on-duty—no matter how temporarily—must immediately report the situation to the Fire Chief and City Administrator,and keep them informed of any changes thereafter. The Firefighter will not be allowed to operate an AFD vehicle, but may be allowed to respond to a fire call, provided that they are able to perform all required functions of a Firefighter. 2. On-Duty Violations: The AFD expects persons driving on behalf of the AFD will do so in a legal and safe manner.Any Firefighter that receives a citation for a moving violation or non-moving violation (such as a parking ticket) shall be solely and personally responsible for all consequences associated therewith, whether operating an AFD vehicle or a personal vehicle on AFD business. 3. Accidents: Recognizing the many potential adverse impacts, any Firefighter that is involved in an accident while driving on AFD business—whether in an AFD or personal vehicle—must immediately report the incident to the Fire Chief and City Administrator. The AFD will make a determination as to whether the accident requires corrective action with or by the individual. Such determination will generally be based upon the question of whether: a. A violation of this Policy contributed to the accident; or, b. The accident is an accident which resulted from the individual's negligence in which the driver failed to do everything they reasonably could have done to prevent it; or, C. The individual took appropriate action following the accident; d. If the individual had been involved in another On-Duty vehicle accident within the past 24 months. 4. Maintenance. All Firefighters that operate AFD owned vehicles and equipment are required to keep the interior and exterior of the vehicle in a neat and clean condition at all times; also, to report any unsafe conditions, and the need for possible maintenance. B. Off-Duty Driving: The AFD has determined that a Firefighter's driving activity off-duty is a strong indicator of that individual's On-Duty driving conduct. Firefighters may face 131Page AFD -Standard Operating Policies and Procedures Agenda Page 25 disciplinary action if the AFD finds that their off-duty driving conduct is putting the AFD at risk. In making such determination the AFD shall consider the following type of behavior to be cause for concern; however, the AFD shall consider also the individual's performance history: 1. Conviction of Driving Under the Influence (DUI). 2. Conviction of death by vehicle, hit and run, fleeing or trying to elude a law enforcement officer, driving while suspended or revoked,or similar major driving offenses. 3. Suspension or revocation of driving license. 4. An overall driving history that reveals a pattern of convictions of traffic offenses; particularly with three or more moving violations. C. AFD Duty-Vehicle 1. AFD duty-vehicles are the property of the AFD. 2. AFD Officers, or authorized personnel, are allowed to take AFD duty-vehicles home for call response and/or official AFD business, with the permission of a Chief Officer. 3. AFD duty-vehicles will be allowed for personal use within the AFD's response area. It is expected that if an AFD duty-vehicle is used for these purposes it will be available for emergency call response. 4. AFD duty-vehicles should only leave the AFD's response area to attend to AFD business. 5. Any other take home use of the AFD duty-vehicles must be pre-approved by the Fire Chief. 6. All traffic laws shall be obeyed, under routine driving conditions, while operating a AFD duty-vehicle. 7. AFD duty-vehicles shall be equipped with emergency response capabilities and communications and shall have those components used consistently with state law. 8. Non-AFD personnel are allowed in the AFD duty-vehicles, but only on a minimal basis, and not under emergency driving conditions. 141Page AFD -Standard Operating Policies and Procedures Agenda Page 26 4.5 Criminal Offense Policy A. All Firefighters are expected to remain law abiding. Recognizing the many potential adverse impacts, any Firefighter that is charged with any of the following criminal activities (referred to herein) must immediately report the incident to the Fire Chief and City Administrator: 1. All felonies 2. All gross misdemeanors 3. Any misdemeanors involving theft, fraud or dishonesty B. A criminal conviction may not automatically result in disciplinary action against the Firefighter. A determination by the AFD will be made regarding the direct relationship between the conviction and the employment position. The AFD may take disciplinary action against the Firefighter, up to and including dismissal, for criminal offenses which relate to the Firefighter's ability to perform theirjob,or which has or may create a present or future danger or risk to the AFD or public. By way of example, and not as an exclusive list, the following offenses will be considered as having a direct relationship to the employment position of a Firefighter: 1. Crimes involving the use of alcohol and/or controlled or illegal substances; 2. Assault and other violent crimes; 3. Crimes involving dishonesty(i.e. theft,fraud, forgery); 4. Crimes involving illegally entering onto property owned by others (i.e. burglary, trespass,vandalism); 5. Crimes involving tampering(i.e.tampering of public records or information,false reports to law enforcement, tampering with or fabricating of physical evidence); 6. Crimes of a sexual nature. C. In determining whether disciplinary action is taken,the AFD may consider the individual's performance history and any competent evidence of sufficient rehabilitation. 4L 151Page AFD -Standard Operating Policies and Procedures Agenda Page 27 4.6 Harassment Policy A. Harassment: The AFD is committed to creating and maintaining a work place free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964 and the Minnesota Human Rights Act. In keeping with this commitment,the AFD maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy statement is intended to make all Firefighters sensitive to the matter of sexual harassment, to express the AFD's strong disapproval of unlawful sexual harassment,to advise Firefighters against this behavior and to inform them of their rights and obligations.The most effective way to address any sexual harassment issue is to bring it to the attention of the Fire Chief and/or City Administrator. B. Harassment Defined: To provide Firefighters with a better understanding of what constitutes sexual harassment, the definition, based on Minnesota Statute § 363.01, subdivision 41, is provided: sexual harassment includes unwelcome sexual advances, requests for sexual favors,sexually motivated physical contact,or other verbal or physical conduct or communication of a sexual nature,when: 1. Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or 2. Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or 3. Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Examples of inappropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual,using sexual overtones as a means of creating stress. Further, the AFD views harassment as conduct that denigrates or shows hostility or aversion toward an individual because of their race, color, religion, gender, national origin, age, disability, creed, marital status, status with regard to public assistance or sexual preference, or that of their relatives, friends, or associates and that has the purpose or effect of any of the following: 1. Creating an intimidating, hostile, or offensive environment. 2. Unreasonably interfering with an individual's performance as Firefighter. 3. Otherwise adversely affects an individual's opportunities within the AFD. 16 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 28 Harassing conduct includes, but is not limited to, the following: 1. Epithets,slurs, negative stereotyping,or threatening, intimidating,or hostile acts. 2. Written, electronic, or graphic material that denigrates or shows hostility or aversion toward an individual. The AFD recognizes the need to educate its Firefighters on the subject of harassment and stands committed to providing information and training. All Firefighters are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible termination. Each situation will be evaluated on a case- by-case basis. C. Procedure:The AFD's plan of action for reports of harassment shall be as follows: 1. Prompt reporting. If a Firefighter believes that they have been harassed, or have observed another Firefighter being harassed, they should promptly report the facts and the names of the individuals involved to the Fire Chief and/or the City Administrator. 2. Firefighter's responsibilities. In addition to notifying one of the above persons and stating the nature of the harassment, the Firefighter is also encouraged to take the following steps: a. Make it clear to the harasser that the conduct is unwelcome and document that conversation; and, b. Document the occurrences of harassment; and, C. Submit the documented complaints to the Fire Chief and/or City Administrator. Firefighters are strongly encouraged to put the complaint in writing. d. Document any further harassment or reprisals that occur after the initial complaint is made. The AFD urges that conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate.The AFD has the obligation to provide an environment free of sexual harassment. The AFD is obligated to prevent and correct unlawful harassment in a manner that does not abridge the rights of the accused. To accomplish this task,the cooperation of all Firefighters is required. 3. AFD response: The AFD will take action to correct any and all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. 171Page AFD -Standard Operating Policies and Procedures Agenda Page 29 D. False reports: Any Firefighter who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. E. Retaliation:The AFD will not tolerate retaliation or intimidation directed towards anyone who makes a complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. F. Whistleblower: No Firefighter shall be discharged, disciplined, threatened, otherwise discriminated against, or penalized because the report of a violation or suspected violation of any federal or state law or rule adopted pursuant to law to an employer or to any governmental body or law enforcement official. Nor shall a Firefighter suffer such action as a result of reporting violations of this policy up the chain of command. 18 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 30 4.7 Social Media and Digital Image Policy A. Purpose 1. The purpose of this policy is to protect nonpublic Firefighter data, medical patients, the public, the operations of the AFD, and public confidence in the AFD and its Firefighters. This policy is not intended to limit the right to freedom of speech or expression but is intended to protect the rights of this organization, its Firefighters, and the public they are sworn to protect. Firefighters and volunteers are advised that their speech, directly or by means of instant technology either on or off duty and in the course of their official duties that has a connection to their professional duties and responsibilities, may not be protected speech under the First Amendment. Speech that impairs or impedes the performance of the AFD, undermines discipline and harmony among co-workers,or negatively affects the public perception of the AFD may be sanctioned. 2. This policy supplements the City's general social media policy in order to provide more specific guidance on unique AFD and EMS issues. To the extent that the policies contradict one another, the more specific guidance of the Fire and EMS policy should apply, unless otherwise specified. B. Ownership of Work-Related Images 1. All photos, videos, digital images, or recordings taken by any Firefighter or agent of the AFD while responding to any fire or other emergency or while engaged in any training are "work-related images" and are the property of the AFD. Work- related images include, but are not limited to,any written,auditory,and/or visual messages communicated via or on AFD resources or via or on personal devices and/or social media, which relate to AFD business, including videos or pictures gathered while on AFD/City business. C. Permission to Take Work-Related Images 1. Work-related images shall not be taken of any emergency response, training exercise, or fire except as permitted by policy or as directed by the Fire Chief and/or Incident Commander. All work-related images shall be taken using AFD- issued equipment, unless otherwise directed by the officer in charge of the scene. Work-related images taken by AFD Firefighters using privately owned equipment are also governed by this policy. D. Reasons for Taking Work-Related Images 1. Photos or other recordings may be taken to assist in the diagnosis or treatment of accident/fire victims. Such images should be forwarded to the appropriate medical care provider and then be deleted from AFD/City files. Work-related images, including recordings showing possible evidence of a crime, must be forwarded to law enforcement. Other work-related images used for internal, departmental purposes such as training or publicity shall be taken in a manner that minimizes the possibility of identifying accident victims. 191Page AFD - Standard Operating Policies and Procedures Agenda Page 31 E. Control and Dissemination of Work-Related Images 1. All work-related images shall be stored in the AFD's or city-designated computer system and be governed by the City's records management policies and procedures. Work-related images shall not be stored, retained, or disseminated in any manner by anyone other than the officer(s) appointed to review all images and approve retention, release,or dissemination and cannot be used for personal profit or business interests or to participate in personal political activity. F. Professionalism and Public Confidence 1. The appearance of professionalism is important to public safety and the public's confidence and trust. Accordingly, a Firefighter's personal use of social media shall not use any work-related images, AFD logos, or any images which depict a Firefighter in any uniform or in which the Firefighter uses their job title or is otherwise identified as a Firefighter of the AFD, without prior approval from an officer appointed to review all images and approve release and dissemination of such images. Similarly, in order to maintain the appearance of professionalism and public confidence, no Firefighter shall post any material on any social media that is detrimental to the AFD/City's effective operation. Firefighters shall not disseminate protected, private, nonpublic, or confidential information including, but not limited to, the following: a. Matters that are under investigation. b. Patient or Firefighter information protected by HIPAA/medical confidentiality laws. C. Personnel matters/data that are protected from disclosure by law. G. Definition 1. Social media are internet and mobile-based applications,websites and functions, (other than email used for official AFD business), for sharing and discussing information, where users can post photos, video, comments and links to other information to create content on any imaginable topic. This may be referred to as "user-generated content" or"consumer-generated media." Social media includes, but is not limited to: a. Social networking sites such as Facebook, Linkedln, Twitter, and online dating services/mobile apps. b. Blogs. c. Social news sites such as Reddit and Buzzfeed. d. Video and photo sharing sites such as YouTube, Instagram,SnapChat, TikTok, and Flickr. e. Wikis, or shared encyclopedias such as Wikipedia. f. An ever-emerging list of new web-based platforms generally regarded as social media or having many of the same functions as those listed above. 20 age AFD - Standard Operating Policies and Procedures Agenda Page 32 H. Reporting Violations 1. Any Firefighter becoming aware of, or having knowledge of, a posting or of any website or webpage in violation of this policy may anonymously report possible violations to any AFD officer or supervisor. I. Policy Violations 1. Violation of this policy may be considered an extraordinary breech of the public's expectation of privacy and of AFD rules and regulations regarding the use of social media and may subject the offender to discipline and possible termination of employment. 211 Page AFD -Standard Operating Policies and Procedures Agenda Page 33 4.8 Workers Compensation and Injured On-Duty Policy A. Firefighters, as defined by the Minnesota Worker's Compensation Act, are covered by Worker's Compensation Insurance. Worker's compensation insurance provides wage replacement and medical payment benefits to City Firefighters who become ill or injured as a result of performing their required work duties. B. Worker's compensation has two goals: 1. To return Firefighters to work as soon as possible. 2. To bring Firefighters back to work at or as close as possible to the same income they had prior to the injury. C. If any Firefighter is injured on the job, the following procedures shall be followed: 1. The Firefighter shall report the injury to his or her immediate supervisor as soon as possible and receive medical attention if the injury is serious. All injuries, no matter how insignificant, shall be reported to the Firefighter's supervisor. 2. The supervisor shall complete the Supervisor's Report of Accident and submit the report to the City Clerk as soon as possible to avoid any delays in processing the claim. The City Clerk shall complete a First Report of injury, establish a city claim number,and submit a copy of all information to the City's worker's compensation carrier. 3. Any information, medical bills,or requests for reimbursement,shall be submitted to the City Clerk to be made a part of the Firefighter's workers compensation claim file for submittal to the City's worker's compensation carrier. 4. Where applicable,the City's worker's compensation carrier shall submit worker's compensation checks for a Firefighter injured on duty to the Finance Officer. The Finance Officer shall make a copy of the check to be placed into the Firefighter's worker's compensation file and shall compute the difference between the worker's compensation check and the Firefighter's regular pay. The difference in pay shall be paid to the Firefighter out of his or her accumulated sick or vacation leave. The worker's compensation check and the Firefighter's pay check shall be sent to the Firefighter. 5. It is the Firefighter's responsibility to keep his or her supervisor and the City informed about the status of his or her medical condition and return to work date. 6. Where applicable,worker's compensation pays 2/3's of a Firefighter's daily wage to a maximum limit set by Minnesota Law. In addition, worker's compensation pays medical bills directly related to and required by the work-related injury. The first three days of lost time(including the day of the injury if the Firefighter missed part of the day)are not covered. Worker's compensation payments begin on the fourth day of injury. However, if ten consecutive calendar days pass and the Firefighter has still not returned to work, payment is retroactive to the first day of lost time. Firefighters can use available vacation or sick leave for the first three days of lost time. 221Page AFD -Standard Operating Policies and Procedures Agenda Page 34 4.9 Personal Leave of Absence Policy A. Any Firefighter in need of a personal leave of absence shall provide a written request for the leave to the Board of Officers. The Board of Officers shall meet to review and vote on each request, on a case by case basis,to decide if a leave is necessary or appropriate.This meeting shall also include the President and Vice-President of the Albertville Fire Relief Association. * Leave of Absence is defined as up to 6 months consecutively. 4.10 Infectious Disease Control Policy A. Purpose:To provide a comprehensive infection control system that maximizes protection against communicable diseases for all Firefighters of the AFD and for the public that they serve. B. Scope: This policy applies to all Firefighters of the AFD. The AFD recognizes that communicable disease exposure is an occupational health hazard. Communicable disease transmission is possible during any aspect of emergency response, including in-station operations.The health and welfare of each Firefighter is a joint concern of the Firefighter, the chain of command, and the AFD. Although each Firefighter is ultimately responsible for their own health, the AFD recognizes a responsibility to provide as safe a workplace as possible. The goal of this program is to provide all Firefighters with the best available protection from occupationally acquired communicable diseases. C. It is the policy of the AFD to do the following: 1. Provide fire, rescue,and emergency medical services to the public without regard to known or suspected diagnosis of communicable disease in any patient. 2. Regard all patient contacts as potentially infectious. Universal precautions shall be observed at all times and shall be expanded to include all body fluids and other potentially infectious material (body substance isolation). 3. Provide all Firefighters with the training, immunizations, and personal protective equipment (PPE) needed for protection from communicable diseases. 4. Recognize the need for work restrictions based on infection control systems. 5. Encourage participation in Firefighter assistance and critical incident stress(CISD) programs. 6. Prohibit discrimination of any Firefighter for health reasons. 7. Regard all medical information as strictly confidential. No Firefighter health information shall be released without the signed written consent of the Firefighter. 231Page AFD -Standard Operating Policies and Procedures Agenda Page 35 4.11 Self-Contained Breathing Apparatus(SCBA) Policy A. Policy: 1. The AFD shall have a Standard Operating Procedure governing the selection and use of Self-Contained Breathing Apparatus (SCBA) and/or respiratory protective equipment. a. This SOP shall constitute the operational procedures governing the selection, care, use, and maintenance of SCBA and/or respiratory protective equipment for the AFD. b. The SOP shall be reviewed and evaluated yearly by the Fire Chief and/or Board of Officers. C. The SOP may be changed or amended by the Fire Chief and/or Board of Officers as deemed necessary to improve efficiency and/or safety of operation. B. Selection: 1. The SCBA and/or respiratory protective equipment shall be selected based on the ability of the SCBA and/or respiratory protective equipment to address the hazards that fire personnel are exposed to. Safety, reliability, and serviceability shall also be considered. a. The SCBA utilized by the AFD shall be a Positive Pressure Demand System. 2. The SCBA and/or respiratory protective equipment must be approved by authorities recognized by OSHA. 3. The SCBA and/or respiratory equipment selected shall comply with or exceed standards established by NFPA. 4. The SCBA and/or respiratory equipment selected shall comply with or exceed standards established by NIOSH. C. Training: 1. The respiratory protective equipment must be properly fitted per NFPA. 1910.134 (5) which requires that "the user be properly instructed in its selection, use, and maintenance". This requires training in the nature of the hazards (i.e. the resulting health effect from overexposure). Every respirator wearer shall receive fitting instructions including demonstration and practice in how the respirator should be worn, how to adjust it and how to determine if it fits properly. Respirators shall not be worn when conditions prevent a good face seal. Such conditions may be a growth of beard, sideburns, or temple pieces on glasses. a. All AFD personnel shall be properly instructed in selection, use, and basic maintenance of SCBA and/or respiratory protective equipment. b. All AFD personnel using SCBA and/or respiratory protective equipment shall receive fitting instructions, including demonstrations and practice in how the SCBA and/or respiratory protective equipment should be worn, how to adjust it, and a fit test. The manufacturer's owner's manual shall be utilized for the above procedures. C. All AFD personnel shall be trained in the nature of the hazards that may be incurred while using SCBA and/or respiratory protective equipment. d. Training to be conducted by qualified personnel under the direction of the Fire Chief, Board of Officers, and/or Training Captain. e. No AFD personnel shall have beards. (OSHA's Respiratory Protection standard, 29 CFR 1910.134) 241Page AFD -Standard Operating Policies and Procedures Agenda Page 36 f. No AFD personnel shall have any other facial hair, such as sideburns or goatees, which may impede a good face seal. Respirators shall not be worn when facial hair comes between the sealing surface of the face piece and the face or that interferes with valve function. Facial hair is allowed as long as it does not protrude under the respirator seal, or extend far enough to interfere with the device's valve function. (OSHA's Respiratory Protection standard, 29 CFR 1910.134) g. All AFD personnel shall be fit tested annually for proper facial seal. h. The user shall be instructed and trained in the proper use and limitations of SCBA and/or respiratory protective equipment. D. Use: 1. AFD personnel shall utilize SCBA and/or respiratory protective equipment at all times while working in an Immediately Dangerous to Life or Health atmosphere (IDLH),or anytime the Incident Commander, an Officer, or the ranking Firefighter in charge deems it necessary. 2. SCBA Pass Alarms shall be used by all Firefighters. E. Cleaning/ Inspection: 1. SCBA and/or respiratory equipment shall be cleaned after each use, and/or monthly. 2. SCBA and/or respiratory equipment shall be inspected during cleaning after each use, and/or monthly. 3. The monthly inspection shall be recorded. 4. The air compressor shall receive annual maintenance and annual air quality testing/certification. F. Maintenance/ Repair: 1. SCBA air cylinders shall be hydrostatically tested every five (5) years for carbon composites bottles,every five(5)years for steel bottles, and every three(3)years for fiberglass bottles. a. Tests will be in accordance with DOT methods and procedures specific to the cylinder. 2. Damaged or defective SCBA equipment shall be removed from service and tagged as such. a. Repairs shall be made as described below before being put back into service. 3. Defective SCBA and/or respiratory protective equipment shall be repaired by qualified individuals before use. a. All repairs to defective SCBA and/or respiratory protective equipment shall be recorded. C. All repairs shall follow the exact procedures stated in the Owner's Manual for operation and maintenance of the SCBA and/or respiratory protective equipment. d. All repair parts used shall be authorized manufacturer's replacement parts. 251Page AFD -Standard Operating Policies and Procedures Agenda Page 37 G. Requirement for Maintenance Repair Personnel: 1. A "deemed qualified, repair personnel" in the area of SCBA maintenance and repair shall meet the following standards: a. Shall successfully complete the manufacturer's schooling or equivalent dealing with maintenance and repair of the self-contained breathing apparatus. Completion of said course will deem individual 'certified' in repair and maintenance of the self-contained breathing apparatus according to the manufacturer's standards. H. Storage: 1. SCBA shall be stored in appropriate manner on fire apparatus or stored in carrying cases. 2. Respiratory protective equipment shall be stored in a convenient, clean, and sanitary location. 26 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 38 CHAPTER 5.0 — Position Requirements, Duties, and Descriptions 5.1 Position Requirements Position: Requirements: Continuing Education: Reserve Firefighter: Successfully Complete AFD Hiring Process NFPA 1001/472 EMSRB EMR I CS 100/200/700 Paid-On-fall/Probationary Firefighter: NFPA 1001/472 Complete AFD Truck Sign-Off EMSRB EMR FEMA ICS 100/200/700 MBFTE License Paid-On-Call Firefighter: NFPA 1001/472 AFDTraining EMSRB EMR FEMA ICS 100/200/700 MBFTE License Complete AFD Truck Sign-Off Successfully complete 12-months of Probation Lieutenant: 5-Years as NFPA 1001 Firefighter Blue Card Command 1-Year as AFD Paid-On-Call Firefighter Fire Instructor I Fire Apparatus Operator Fire Officer I Captain: 7-Years as NFPA 1001 Firefighter Blue Card Command 3-Years as AFD Paid-On-Call Firefighter Leadership I Fire Apparatus Operator Fire Instructor I Fire Officer I Training Captain: 7-Years as NFPA 1001 Firefighter Blue Card Command 3-Years as AFD Paid-On-Call Firefighter Fire Instructor 11 Fire Apparatus Operator Fire Instructor I Fire Officer I Assistant Chief: 10-Years as NFPA 1001 Firefighter Blue Card Command 5-Years as AFD Paid-On-Call Firefighter Fire Investigation Training Fire Apparatus Operator ICS 300/400 Fire Instructor I Leadership 11&III Fire Officer I Leadership I Deputy Chief: 10-Years as NFPA 1001 Firefighter Blue Card Command 7-Years as AFD Paid-On-Call Firefighter Fire Inspection Training Fire Apparatus Operator Fire Investigator Training Fire Instructor I Fire Officer I Leadership I&11&III ICS 300/400 271Page AFD - Standard Operating Policies and Procedures Agenda Page 39 5.2 Duties of a Firefighter 5.2.1 Description: A. Responds to emergency calls to protect and save life and property through effective rescue and firefighting work. Performs related fire prevention activities, equipment and facility maintenance, housekeeping functions as assigned, and performs other fire duties as directed. Responds to emergency medical calls and render aid to victims. 5.2.2 Essential Job Functions: A. Respond to fire calls and/or emergencies as directed. B. Respond to emergency medical calls, render aid to victim(s) as required in accordance with AFD policy. C. Respond to fire alarms. Involves getting to the scene with proper equipment quickly and safely. Includes proper positioning of fire apparatus and other equipment. Conducts themselves in a safe and efficient manner. D. Rescue individuals from fires and other emergency situations. Evacuate occupants of burning structures and assist them to safety. Administer first aid to injured persons as required. E. Extinguish fires. Place hoses and ladders, operate pumps, direct streams of water, use other extinguishing agents as appropriate, ventilate structures by opening windows or cutting holes, etc. May operate aerial ladders, fire extinguishers, bars, axes, etc., as needed. Involves working inside, outside, and on top of burning and smoke-filled structures. F. Perform salvage operations. May include placing tarps, removing excess water, shoveling out debris, sometimes patching windows and holes, and performing other clean-up as directed. G. Wears and uses appropriate protective clothing and equipment, including self-contained breathing apparatus (SCBA). H. Communicates during emergencies in a calm, descriptive, and articulate manner, using portable two-way radios or person to person voice communications. I. Clean up and prepare equipment. Includes refueling vehicles, refilling water tanks, recharging air tanks and extinguishers, washing trucks and hand tools, drying and reloading hoses, and other work needed to return vehicles and equipment to ready status. J. Assist in inspecting, maintaining, and repairing, as necessary, all fire related equipment. Complete proper check lists and report damaged and improperly functioning equipment. K. Maintain facilities and perform housekeeping duties as directed. Includes building and grounds maintenance, sweeping and washing floors and walls, cleaning living areas, and performing minor repairs as needed and assigned. L. Assist in fire prevention duties as assigned. Assist with regular inspection of commercial and public buildings. Assist with fire prevention education, etc. M. Maintain and improve rescue and firefighting skills. Attend training sessions, studies material on fire hazards and Firefighting or rescue methods and maintains familiarity with city streets and all AFD equipment. N. Emergency Medical Response - Personnel shall maintain all related skill levels in accordance with the laws of the State of Minnesota. O. Keep a superior officer advised of fire suppression developments. 28 age AFD - Standard Operating Policies and Procedures Agenda Page 40 P. Work as a member of a team, under the supervision of a superior officer within the AFD's chain of command. Q. Maintains effective relations with internal and external contacts. R. Provides exceptional service to residents, business employees, and visitors. S. Perform other duties as assigned. 5.2.3 Job Requirements and Physical Demands: A. Need to have excellent driving skills. B. Be able to step up into/on truck with a maximum height of 30". C. Be able to climb several flights of stairs, 12'to 35' ladders, and 110' aerial. D. Be able to balance self while handling weighted equipment in a burning and smoke-filled structures. E. Be able to lift or carry equipment from floor to overhead. F. Be able to kneel/crouch balanced without support. G. Be able to crawl about on hands and knees with weight on your back. H. Be able to push/pull objects using total body movements(forces up to 18 pounds required for basic equipment). I. Be able to walk long distances (over 100 yards at one time). J. Need good grip strength with gloves to handle tools requiring torqueing, pounding, and jerky motions with hands. K. Handle equipment, injured people and gauges. L. Be able to move around with 55 pounds weighted gear and a variety of weighted equipment or an injured person. M. Have general mechanical ability/knowledge of engines. N. Need good visual acuity to read gauges. O. Need good auditory and comprehension skills to follow directions. P. Need quick reflexes. Q. Not be claustrophobic or have a fear of heights or cramped quarters. R. Maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and watering. S. Be able to work under stress/pressure. T. Be able to perform rescue operations in water and ice conditions. 291Page AFD - Standard Operating Policies and Procedures Agenda Page 41 5.3 Position Descriptions 5.3.1 Reserve Firefighter A. Requirements - See Section 4.1.4 (Employment Eligibility Requirements and Process) of the AFD Standard Operating Policies and Procedures: The following requirements shall be completed and successfully passed before becoming eligible for a Reserve Firefighter position: 1. Potential Reserve Firefighters shall be at least 18 years of age. 2. Potential Reserve Firefighters shall live within a 15-minute response time to the Albertville Fire Station, as determined by commercial global positioning system (GPS) or mapping software. 3. Potential Reserve Firefighters shall complete and successfully pass the AFD hiring process.This process shall include, but is not limited to: a. Application b. Initial Interview C. Physical Ability Test d. Reference Checks e. Final Interview f. Conditional Job Offer g. MN BCA Background and Criminal History Checks h. Pre-Employment Medical Exams/ Drug Testing i. Pre-Employment Psychological Exams and Interview j. City Council Approval/Appointment B. Training: All training shall be approved by the Fire Chief, Deputy Fire Chief,and/or Training Captain. 1. Reserve Firefighters shall attend all AFD meetings and/or training sessions, unless they are enrolled in initial State Certification classes as required by the AFD; or enrolled in MN EMSRB certified training for initial Emergency Medical Responder (EMR). a. These sessions shall cover the operation of equipment and vehicles; and the standard operating procedures (SOP's), standard operating guidelines (SOG's), rules, regulations, and policies of the AFD. 2. Firefighter I, II, HazMat Operations, CPR/Emergency Medical Responder (EMR), and FEMA ICS / NIMS 100 / 200 / 700 training shall be completed during the Reserve Firefighter period, unless otherwise directed by the Fire Chief and/or Board of Officers, before being eligible for a Paid-On-Call/Probationary Firefighter position. C. Attendance: 1. Reserve Firefighter attendance is required at all AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2. A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. 30 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 42 D. Duties: 1. A Reserve Firefighter shall assume only duties of a Firefighter that they have been fully trained for.The Reserve Firefighter is expected to wear a BLUE helmet,along with full turnout gear,to identify them as a Reserve Firefighter.They are required to wear all other safety equipment deemed necessary by the Incident Commander, an Officer, or the ranking Firefighter in charge, to include reflective safety vest on ANY roadway. 2. Reserve Firefighters duties shall be assigned by the Incident Commander, an Officer, or the ranking Firefighter in charge. 3. Reserve Firefighters shall not enter an emergency vehicle for a call response unless instructed to do so by the Incident Commander, an Officer, or the ranking Firefighter in charge. E. Pay/Benefits 1. Reserve Firefighters shall not be paid for training, calls, meetings, activities, or events. 2. Reserve Firefighters shall not receive Relief Association benefits. F. Officer Positions 1. A Reserve Firefighter shall not be eligible to be chosen for any AFD Board of Officer position. G. Performance Evaluation 1. Reserve Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. H. Termination: 1. Reserve Firefighters may be dismissed at the discretion of the Fire Chief and/or Board of Officers, at any time, if the Firefighter's performance does not meet the required standards as outlined in the AFD's Standard Operating Policies and Procedures and/or Standard Operating and Response Guidelines. There shall be no appeal procedure. (Albertville City Code Sections 6-1-2-B and 6-1-7) I. Moving from Reserve Firefighter to Paid-On-Call/Probationary Firefighter: 1. The Reserve Firefighter shall complete and successfully pass Firefighter I, II, HazMat Ops,CPR/Emergency Medical Responder(EMR),and FEMA ICS/NIMS 100 / 200/700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2. The Reserve Firefighter shall meet the minimum qualifications for, and obtain, an MBFTE Firefighter License and an EMSRB EMIR Certification. 3. The Reserve Firefighter shall attend all AFD meeting and/or training sessions, unless otherwise directed by the Fire Chief and/or Board of Officers. 4. Movement from Reserve Firefighter to Paid-On-Call/Probationary Firefighter is based on merit and performance. Items discussed by the Board of Officers during the promotional process include, but are not limited to: a. Call Percentage b. Meeting Attendance C. Training Hours d. Activity Time e. Positive working relationships within the AFD and Community 5. If and/or when a Paid-On-Call/Probationary Firefighter position is open,and after approval of the Fire Chief and/or Board of Officers, the Reserve Firefighter shall assume all duties of a Paid-On-Call/Probationary Firefighter. 311 Page AFD -Standard Operating Policies and Procedures Agenda Page 43 5.3.2 Reserve Firefighter—City Employee A. Requirements The following requirements shall be completed and successfully met before becoming eligible for a Reserve Firefighter—City Employee position: 1. Potential Reserve Firefighter—City Employees shall be at least 18 years of age. 2. Potential Reserve Firefighter — City Employees shall be a full-time Employee of the City of Albertville. B. Training All training shall be approved by the Fire Chief, Deputy Fire Chief,and/or Training Captain. 1. The Reserve Firefighter —City Employee shall complete initial and on-going AFD training. Initial training is continued for the Reserve Firefighter — City Employee until the Fire Chief, Board of Officers, and/or Training Captain feel that the Reserve Firefighter — City Employee is competent and efficient enough to operate equipment and radios in emergency situations. On-going training is at intervals dictated by the Fire Chief, Board of Officers, and/or Training Captain and the Reserve Firefighter—City Employee, but at a minimum of twice (2x) a year. C. Duties (during Reserve Firefighter—City Employee regular working hours) 1. On approval by the Fire Chief, Board of Officers, and/or Training Captain, the Reserve Firefighter — City Employee may assume all duties of an Engine/pump operator to include radio operation and driving of the fire apparatus. Some laying/ pickup of hose lines when not in the hot zone may also apply. 2. The Reserve Firefighter—City Employee can also respond directly to the scene of the incident,and take over the operation of the Engine truck, if deemed necessary by the Incident Commander, an Officer, or the ranking Firefighter in charge. 3. These duties may occasionally be taken over by a Paid-On-Call Firefighter when the Incident Commander, an Officer,or the ranking Firefighter in charge deems it necessary. 4. The Reserve Firefighter—City Employee is NOT required to wear turnout gear at the incident scene. However,they ARE required to wear OSHA required reflective vest, hard hat, and safety glasses. 5. Other safety equipment can be required by the Incident Commander, an Officer, or the ranking Firefighter in charge. D. Pay/Benefits 1. The Reserve Firefighter-City Employees shall not be paid for their training and/or calls by the AFD. All Reserve Firefighter— City Employee pay comes from their normal city wages and the Reserve Firefighter—City Employee is responsible for maintaining their own hours. 2. The Reserve Firefighter — City Employee shall not collect any Relief Association benefits. E. Termination 1. Reserve Firefighter—City Employees may be dismissed for any reason involving performance or attitude at the discretion of the Fire Chief and/or Board of Officers. There shall be no appeal procedure. 2. If at any time the Reserve Firefighter - City Employee does not want to respond to emergency calls under this job description, they are under no obligation from the City of Albertville or the AFD to do so. 321Page AFD -Standard Operating Policies and Procedures Agenda Page 44 5.3.3 Paid-On-Call/Probationary Firefighter A. Requirements The following requirements shall be completed and successfully met before becoming eligible for a Paid-On-Call/Probationary Firefighter position: 1. Potential Paid-On-Call/Probationary Firefighters shall be at least 18 years of age. 2. Potential Paid-On-Call/Probationary Firefighters shall successfully complete the requirements of the Reserve Firefighter position. B. Training All training shall be approved by the Fire Chief, Deputy Fire Chief,and/or Training Captain. 1. Shall have completed and successfully passed Firefighter I, II, HazMat Operations, CPR/Emergency Medical Responder (EMR), and FEMA ICS/NIMS 100/ 200/ 700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2. Shall meet the minimum qualifications for, and obtain, an MBFTE Firefighter License and an EMSRB EMIR Certification. 3. Continue to attend AFD's meeting and/or training sessions. a. These sessions shall include maintaining required certifications, the operation of equipment and vehicles, and the standard operating procedures (SOP), rules, regulations, and policies of the AFD. 4. Prior to moving off of probationary status, every Paid-On-Call / Probationary Firefighter shall be required to be signed-off on the driving and full operation of every AFD vehicle and apparatus, unless otherwise directed by the Fire Chief and/or Board of Officers. C. Attendance: 1. Paid-On-Call/Probationary Firefighter attendance is required at all AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2. A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. 3. If a Firefighter does not meet the required 20%call response percentage for any two quarters within a calendar year, the Firefighter shall lose that full calendar year of service time with the Relief Association. D. Duties 1. On approval by the Fire Chief and/or Board of Officers, Paid-On-Call/Probationary Firefighters may assume all duties of a Paid-On-Call Firefighter that they have been fully trained for. a. The Paid-On-Call/Probationary Firefighter shall be given a black helmet. 2. Paid-On-Call/Probationary Firefighters shall be expected to participate in all required activities and training (regular or special) including fund raising. E. Pay/Benefits 1. Paid-On-Call/Probationary Firefighters shall be paid for training and calls. 2. Meetings, activities, and events are unpaid, and are recorded as volunteer hours. 3. Paid-On-Call/Probationary Firefighters are eligible to receive Relief Association benefits per the Albertville Fire Relief Association Bylaws. 331Page AFD -Standard Operating Policies and Procedures Agenda Page 45 F. Probation 1. Paid-On-Call/Probationary Firefighter shall be on probation for a minimum of 12 consecutive months or as deemed necessary by the Fire Chief and/or Board of Officers. G. Officer Position 1. Any Paid-On-Call/Probationary Firefighter shall not be eligible to be chosen for any AFD Board of Officer position. H. Performance Evaluation 1. Paid-On-Call/Probationary Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. I. Termination 1. A Paid-On-Call/Probationary Firefighter may be dismissed at the discretion of the Fire Chief and/or Board of Officers, at any time, if the Firefighter's performance does not meet the required standards as outlined in the AFD's Standard Operating Policies and Procedures and/or Standard Operating and Response Guidelines.There shall be no appeal procedure. (Albertville City Code Sections 6- 1-2-B and 6-1-7) 341Page AFD -Standard Operating Policies and Procedures Agenda Page 46 5.3.4 Paid-On-Call Firefighter A. Requirements The following requirements shall be completed and successfully met before becoming eligible for a Paid-On-Call Firefighter position: 1. Paid-On-Call Firefighters shall be at least 18 years of age. 2. Paid-On-Call Firefighters shall successfully complete the requirements of the Paid-On-Call/Probationary Firefighter position. B. Training All training shall be approved by the Fire Chief, Deputy Fire Chief,and/or Training Captain. 1. Shall have completed and successfully passed Firefighter I, II, HazMat Ops, CPR/Emergency Medical Responder (EMR), and FEMA ICS/NIMS 100/ 200/ 700 training, unless otherwise directed by the Fire Chief and/or Board of Officers. 2. Shall meet the minimum requirements to maintain both an MBFTE Firefighter License and an EMSRB EMIR Certification. 3. Continue to attend AFD's meeting and/or training sessions. a. These sessions shall include maintaining required certifications, the operation of equipment and vehicles, and the standard operating procedures (SOP), rules, regulations, and policies of the AFD. 4. Every Paid-On-Call Firefighter shall be signed-off on the driving and full operation of every AFD vehicle and apparatus, unless otherwise directed by the Fire Chief and/or Board of Officers. C. Attendance: 1. Paid-On-Call Firefighter attendance is required at all AFD regularly scheduled meetings and/or training drills and official events, unless otherwise specified by the Fire Chief, and/or Board of Officers. 2. A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. 3. If a Firefighter does not meet the required 20%call response percentage for any two quarters within a calendar year, the Firefighter shall lose that full calendar year of service time with the Relief Association. D. Duties 1. On approval by the Fire Chief and/or Board of Officers, Paid-On-Call Firefighters may assume all duties of a Paid-On-Call Firefighter that they have been fully trained for. a. The Paid-On-Call Firefighter shall be given a black helmet. 2. Paid-On-Call Firefighters shall be expected to participate in all required activities and training (regular or special) including fund raising. E. Pay/Benefits 1. Paid-On-Call Firefighters shall be paid for training and calls. 2. Meetings, activities, and events are unpaid, and are recorded as volunteer hours. 3. Paid-On-Call Firefighters are eligible to receive Relief Association benefits per the Albertville Fire Relief Association Bylaws. 351Page AFD -Standard Operating Policies and Procedures Agenda Page 47 F. Officer Position 1. Any Paid-On-Call Firefighter shall be eligible to be chosen for any AFD Board of Officer position, provided they meet the requirements outlined in Section 5.1 (Position Requirements) of the AFD Standard Operating Policies and Procedures. G. Performance Evaluation 1. Paid-On-Call Firefighters shall be evaluated every 12 months, or as deemed necessary by the Fire Chief and/or Board of Officers. H. Termination 1. A Paid-On-Call Firefighter shall be held to Section 4.2(Discipline Policy)of the AFD Standard Operating Policies and Procedures. *40 36 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 48 5.3.5 Lieutenant A. Requirements 1. 5-Years as NFPA 1001 Firefighter 2. 1-Year as AFD Paid-On-Call Firefighter 3. Fire Apparatus Operator 4. Continue to meet the requirements as detailed in Section 5.3.4 (Paid-On-Call Firefighter) of the AFD Standard Operating Policies and Procedures. B. Continuing Education Requirements 1. Blue Card Command 2. Fire Instructor 1 3. Fire Officer I C. Purpose 1. To provide guidance and direction for emergency response and maintenance activities of the AFD. D. Scope 1. All emergency response and maintenance activities of the AFD. E. Working Relationships 1. Reports to Captains, Assistant Fire Chief, Deputy Fire Chief, and/or Fire Chief. 2. Provides leadership, support, and supervision to Firefighters. 3. Works closely with the Board of Officers. F. Major Responsibilities 1. The Lieutenant has the responsibility and authority to accomplish the following duties: a. Fire Ground i. Direct a crew in emergency response activities. The Lieutenant is a line officer and will enter a building with their crew. ii. Respond to the station and assume direction of a piece of fire apparatus and the crew responding with that apparatus. iii. Assure that all equipment under their command is cared for and is operated in a safe manner. iv. Assume the role of Incident Commander, if necessary. b. Station i. Assign duty crews. ii. Determine and assign work tasks. iii. Direct maintenance and cleaning of station and equipment with special effort on the apparatus and equipment on the apparatus. C. Overall i. Ensure that all of the Company operational needs are appropriately managed. ii. Assist with the recruiting, hiring, evaluation, and discipline of personnel. iii. Attend the extra meetings and training that are required for this position. iv. Assist the Training Captain with instructing training sessions, as required. V. Assure that all incident reports are complete and accurate. vi. Maintain all station records and reports as required. 371Page AFD -Standard Operating Policies and Procedures Agenda Page 49 vii. Recommend changes that would benefit the operation of the AFD. viii. Present a positive and constructive attitude in the performance of their duties. ix. Strive to improve the morale within the AFD and improve working relationships with other agencies. X. Assume the duties of the Captain in their absence, or as required. G. Compensation 1. This is a salaried position, contingent on the annual AFD Operating Budget. H. Removal from Position 1. The Lieutenant may be demoted,with cause,for failing to meet the requirements and/or expectations of this position, and/or repeated failure to follow the AFD Standard Operating Policies and Procedures and/or the AFD Standard Operating and Response Guidelines. a. If demoted, the Lieutenant shall return to the position of Paid-On-Call Firefighter, unless the demotion is tied to further discipline under Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 2. Should the Lieutenant no longer wish to fulfil the roles and obligations outlined above,they may voluntarily resign at any time.The Lieutenant shall return to the position of Paid-On-Call Firefighter. 38 age AFD - Standard Operating Policies and Procedures Agenda Page 50 5.3.6 Captain A. Requirements 1. 7-Years as NFPA 1001 Firefighter 2. 3-Years as AFD Paid-On-Call Firefighter 3. Fire Apparatus Operator 4. Fire Instructor I S. Fire Officer 1 6. Continue to meet the requirements as detailed in Section 5.3.4 (Paid-On-Call Firefighter) of the AFD Standard Operating Policies and Procedures. B. Continuing Education Requirements 1. Blue Card Command 2. Leadership I C. Purpose 1. To provide guidance and direction for emergency response and maintenance activities of the AFD. D. Scope 1. All emergency response and maintenance activities of the AFD. E. Working Relationships 1. Reports to Assistant Fire Chief, Deputy Fire Chief, and/or Fire Chief. 2. Provides leadership, support, and supervision to Lieutenants and Firefighters. 3. Works closely with the Board of Officers. F. Major Responsibilities 1. The Captain has the responsibility and authority to accomplish the following duties: a. Fire Ground i. Direct a crew in emergency response activities. The Captain is a line officer and will enter a building with their crew. ii. Respond to the station and assume direction of a piece of fire apparatus and the crew responding with that apparatus. iii. Assure that all equipment under their command is cared for and is operated in a safe manner. iv. Assume the role of Incident Commander, if necessary. b. Station i. Assign duty crews. ii. Determine and assign work tasks. iii. Direct maintenance and cleaning of station and equipment with special effort on the apparatus and equipment on the apparatus. C. Overall i. Ensure that all of the Company operational needs are appropriately managed. ii. Assist with the recruiting, hiring, evaluation, and discipline of personnel. iii. Attend the extra meetings and training that are required for this position. iv. Assist the Training Captain with instructing training sessions, as required. V. Assure that all incident reports are complete and accurate. 391Page AFD -Standard Operating Policies and Procedures Agenda Page 51 vi. Maintain all station records and reports as required. vii. Recommend changes that would benefit the operation of the AFD. viii. Present a positive and constructive attitude in the performance of their duties. ix. Strive to improve the morale within the AFD and improve working relationships with other agencies. X. Assume the duties of the Assistant Fire Chief in their absence, or as required. G. Compensation 1. This is a salaried position, contingent on the annual AFD Operating Budget. H. Removal from Position 1. The Captain may be demoted, with cause, for failing to meet the requirements and/or expectations of this position, and/or repeated failure to follow the AFD Standard Operating Policies and Procedures and/or the AFD Standard Operating and Response Guidelines. a. If demoted, the Captain shall return to the position of Paid-On-Call Firefighter, unless the demotion is tied to further discipline under Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 2. Should the Captain no longer wish to fulfil the roles and obligations outlined above, they may voluntarily resign at any time. The Captain shall return to the position of Paid-On-Call Firefighter. 401Page AFD - Standard Operating Policies and Procedures Agenda Page 52 5.3.7 Training Captain A. Requirements 1. 7-Years as NFPA 1001 Firefighter 2. 3-Years as AFD Paid-On-Call Firefighter 3. Fire Apparatus Operator 4. Fire Instructor I S. Fire Officer 1 6. Continue to meet the requirements as detailed in Section 5.3.4 (Paid-On-Call Firefighter) of the AFD Standard Operating Policies and Procedures. B. Continuing Education Requirements 1. Blue Card Command 2. Fire Instructor 11 C. Purpose 1. To provide guidance and direction for all training functions and emergency response activities of the AFD. D. Scope 1. All training functions and emergency response activities of the AFD. E. Working Relationships 1. Reports to the Deputy Fire Chief, and/or Fire Chief. 2. Provides leadership, support, and supervision to Lieutenants and Firefighters. 3. Works closely with the Chief Officers and the Board of Officers. F. Major Responsibilities 1. The Training Captain has the responsibility and authority to accomplish the following duties: a. Training i. Schedule and maintain the annual AFD Training Schedule, while working within the AFD training budget. ii. Coordinate with the AFD FAO Instructors to complete initial truck sign-off and on-going FAO training. iii. Plan Company Operations Scenarios and other training sessions as required. iv. Verify AFD Firefighters meet the minimum standards for continued MBFTE Licensing and EMSRB Certifications V. Have administrative training authorizations in: a. Emergency Reporting b. TargetSolutions vi. Maintain training records for AFD Firefighters vii. Head up the AFD Hiring Committee a. Initial Interviews b. Physical Ability Test viii. Liaison with private Training Providers iv. Liaison with Allina Health EMS Education for EMR and EMT initial and refresher classes V. Liaison with the Elk River and/or Wright County Fire Academy's 411 Page AFD -Standard Operating Policies and Procedures Agenda Page 53 b. Fire Ground i. Direct a crew in emergency response activities. The Training Captain is a line officer and will enter a building with their crew. ii. Respond to the station and assume direction of a piece of fire apparatus and the crew responding with that apparatus. iii. Assure that all equipment under their command is cared for and is operated in a safe manner. iv. Assume the role of Incident Commander, if necessary. C. Overall i. Ensure that all of the AFD training needs are appropriately managed. ii. Assist with the recruiting, hiring, evaluation, and discipline of personnel. iii. Attend the extra meetings and training that are required for this position. iv. Instruct training sessions as required. V. Assure that all incident reports are complete and accurate. vi. Maintain all station records and reports as required. vii. Recommend changes that would benefit the operation of the AFD. viii. Present a positive and constructive attitude in the performance of their duties. ix. Strive to improve the morale within the AFD and improve working relationships with other agencies. X. Assume the duties of the Assistant Fire Chief, and/or Deputy Fire Chief in their absence, or as required. G. Compensation 1. This is a salaried position, contingent on the annual AFD Operating Budget. H. Removal from Position 1. The Training Captain may be demoted, with cause, for failing to meet the requirements and/or expectations of this position, and/or repeated failure to follow the AFD Standard Operating Policies and Procedures and/or the AFD Standard Operating and Response Guidelines. a. If demoted, the Training Captain shall return to the position of Paid-On- Call Firefighter, unless the demotion is tied to further discipline under Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 2. Should the Training Captain no longer wish to fulfil the roles and obligations outlined above,they mayvoluntarily resign at anytime.The Training Captain shall return to the position of Paid-On-Call Firefighter. 421Page AFD -Standard Operating Policies and Procedures Agenda Page 54 5.3.8 Assistant Fire Chief A. Requirements 1. 10-Years as NFPA 1001 Firefighter 2. 5-Years as AFD Paid-On-Call Firefighter 3. Fire Apparatus Operator 4. Fire Instructor I S. Fire Officer 1 6. Leadership 1 7. Continue to meet the requirements as detailed in Section 5.3.4 (Paid-On-Call Firefighter) of the AFD Standard Operating Policies and Procedures. B. Continuing Education Requirements 1. Blue Card Command 2. Fire Investigation Training 3. ICS 300/400 4. Leadership 11 & III C. Purpose 1. To provide guidance and direction for all operational functions and emergency response activities of the AFD. Assist in overseeing the AFD Fire Investigation Team. D. Scope 1. All operational functions and emergency response activities of the AFD. E. Working Relationships 1. Reports to Deputy Fire Chief, and/or Fire Chief 2. Provides leadership, support and supervision to Captains, Lieutenants, and Firefighters. 3. Works closely with the Chief Officers and the Board of Officers. F. Major Responsibilities 1. The Assistant Fire Chief has the responsibility and authority to accomplish the following duties: a. Fire Ground i. Assume command of emergency responses. The command may be reassigned to a Company Officer or Chief Officer. ii. Respond directly to emergency calls. iii. Assure that all equipment and crews are directed in a safe and efficient manner. b. Overall i. Ensure that all of the AFD operational needs are appropriately managed. ii. Assist with the recruiting, hiring, evaluation, and discipline of personnel. iii. Attend the extra meetings and training that are required for this position. iv. Assist the Training Captain with instructing training sessions, as required. V. Assure that all incident reports are complete and accurate. vi. Maintain all station records and reports as required. vii. Coordinate and supervise station stand-by and/or duty crew. 431Page AFD -Standard Operating Policies and Procedures Agenda Page 55 viii. Review and correct any problems with the response to emergency calls. ix. Recommend changes that would benefit the operation of the AFD. X. Present a positive and constructive attitude in the performance of their duties. xi. Strive to improve the morale within the AFD and improve working relationships with other agencies. xii. Assume the duties of the Deputy Fire Chief in their absence, or as required. G. Compensation 1. This is a salaried position, contingent on the annual AFD Operating Budget. H. Removal from Position 1. The Assistant Fire Chief may be demoted, with cause, for failing to meet the requirements and/or expectations of this position, and/or repeated failure to follow the AFD Standard Operating Policies and Procedures and/or the AFD Standard Operating and Response Guidelines. a. If demoted, the Assistant Fire Chief shall return to the position of Paid- On-Call Firefighter, unless the demotion is tied to further discipline under Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 2. Should the Assistant Fire Chief no longer wish to fulfil the roles and obligations outlined above, they may voluntarily resign at any time. The Assistant Fire Chief shall return to the position of Paid-On-Call Firefighter. 441Page AFD - Standard Operating Policies and Procedures Agenda Page 56 5.3.9 Deputy Fire Chief A. Requirements 1. 10-Years as NFPA 1001 Firefighter 2. 7-Years as AFD Paid-On-Call Firefighter 3. Fire Apparatus Operator 4. Fire Instructor I S. Fire Officer 1 6. Leadership I & 11 & III 7. ICS 300/400 8. Continue to meet the requirements as detailed in Section 5.3.4 (Paid-On-Call Firefighter) of the AFD Standard Operating Policies and Procedures. B. Continuing Education Requirements 1. Blue Card Command 2. Fire Inspection Training 3. Fire Investigation Training C. Purpose 1. To provide guidance and direction for all administrative functions and emergency response activities of the AFD. Assist in overseeing the AFD Fire Inspection and Training Programs. Serve as Deputy Emergency Manger. D. Scope 1. All administrative functions and emergency response activities of the AFD. E. Working Relationships 1. Reports to Fire Chief 2. Provides leadership, support, and supervision to Assistant Fire Chief, Training Captain, Captains, Lieutenants, and Firefighters. 3. Works closely with the Chief Officers and the Board of Officers. F. Major Responsibilities 1. The Deputy Fire Chief has the responsibility and authority to accomplish the following duties: a. Fire Ground i. Assume command of emergency responses. The command may be reassigned to a Company Officer or Chief Officer. ii. Respond directly to emergency calls. iii. Assure that all equipment and crews are directed in a safe and efficient manner. b. Training i. Oversee and assist the Training Captain in the completion of their position description. ii. Have administrative training authorizations in: a. Emergency Reporting b. TargetSolutions C. Overall i. Ensure that all of the AFD administrative needs are appropriately managed. ii. Assist with the recruiting, hiring, evaluation, and discipline of personnel. 451Page AFD -Standard Operating Policies and Procedures Agenda Page 57 iii. Attend the extra meetings and training that are required for this position. iv. Assist the Training Captain with instructing training sessions, as required. V. Assure that all incident reports are complete and accurate. vi. Maintain all station records and reports as required. vii. Coordinate and supervise station stand-by and/or duty crew. viii. Review and correct any problems with the response to emergency calls. ix. Recommend changes that would benefit the operation of the AFD. X. Present a positive and constructive attitude in the performance of their duties. xi. Strive to improve the morale within the AFD and improve working relationships with other agencies. xii. Assume the duties of the Fire Chief in their absence, or as required. G. Compensation 1. This is a salaried position, contingent on the annual AFD Operating Budget. H. Removal from Position 1. The Deputy Fire Chief may be demoted, with cause, for failing to meet the requirements and/or expectations of this position, and/or repeated failure to follow the AFD Standard Operating Policies and Procedures and/or the AFD Standard Operating and Response Guidelines. a. If demoted,the Deputy Fire Chief shall return to the position of Paid-On- Call Firefighter, unless the demotion is tied to further discipline under Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 2. Should the Deputy Fire Chief no longer wish to fulfil the roles and obligations outlined above, they may voluntarily resign at any time. The Deputy Fire Chief shall return to the position of Paid-On-Call Firefighter. 0; 46 age AFD - Standard Operating Policies and Procedures Agenda Page 58 5.3.10 Fire Chief A. Primary Objective This position provides effective leadership in directing, planning, and coordinating a Paid-on-Call Fire Department. The position oversees and is responsible for all service functions of the AFD and its service district, including, but not limited to, fire protection and emergency response,fire suppression, fire prevention and safety, training and safety of personnel, managing fire station facilities and equipment, administrative duties, and supervision of all AFD staff. The Fire Chief also serves as the Emergency Management Director and performs other duties as assigned. B. Essential Functions 1. Fire Chief a. Administers, plans, and evaluates all activities of the AFD. b. Provides leadership and supervision to AFD personnel. Manages and evaluates personnel at the scene of emergencies and other settings. Required to respond to major incidents or incidents that require multi- jurisdictional response. C. Delegates appropriate duties, responsibilities, and authority to supervisors, ranking officers, and training personnel. d. Administers the training and certification programs for AFD personnel to ensure content and consistency with applicable standards. e. Assures maintenance of all AFD facilities and equipment. f. Prepares annual AFD budget. Provides recommendations relating to purchase of fire equipment and apparatus to the City Council, Fire Committee, and other governmental agencies or groups. g. Provides well-defined information to the media regarding matters of importance and interest. h. Develops and recommends long-range plans for firefighting equipment, personnel, and facilities designed to meet the changing needs of the Department and community it serves. i. Prepares and presents a variety of reports concerning activities of the AFD to the City Council, Fire Committee, and other governmental agencies or groups. j. Identifies Federal, State, and private grants; determines the scope of work for which the funds are needed; prepares proposals to obtain grants; administers grant funds accordingly. k. Appoints all AFD officers based on pre-established criteria as set forth in the AFD Standard Operating Procedures. I. Establishes, maintains, and oversees mutual aid agreements with neighboring fire departments. M. Participates in City Council Meetings, AFD Meetings, Drills and Trainings, and other governmental meetings. Serves as an ex-officio member of the AFD Relief Association Board. n. Promotes a cooperative working relationship with other city departments as well as county, state, and federal agencies. o. Directs the investigation of fire-damaged property to determine the cause and origin of fire and the value of the loss. 471Page AFD -Standard Operating Policies and Procedures Agenda Page 59 P. Ensures that the Department is properly staffed, organized, equipped, and adequately trained. q. Oversees the recruitment, retention, supervision and development of Paid-on-Call personnel. Ensures compliance with the City of Albertville Personnel Polices. r. Maintains the AFD SOP Manual. 2. Fire Marshal a. Enforces related codes and ordinances. b. Administers fire inspection program, including, but not limited to: inspecting commercial, industrial, and multiple family structures; involvement in fire investigations; interpreting codes and issuing violation notices including recommendations to correct such violations. C. Establish and implement a public information program for adult and youth regarding fire safety, prevention, and emergency activities. d. Preplanning of commercial, industrial, and multiple family structures. 3. Emergency Manager a. Serves as Emergency Management Director for the Fire District. b. Maintains the Fire District's Emergency Operation Plan (EOP). C. Maintains the Fire District's Emergency Resource Manual (ERM). d. Coordinates duties with the city administration in order to effectively respond to an emergency situation. e. Maintains and monitors the Emergency Warning Sirens to ensure adequate coverage in case of an emergency. C. Qualification Requirements 1. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. a. Education and Experience i. Associates degree in fire science, business, administration, or related field. Fire Department Management experience may be substituted for degree. ii. Fire Officer experience with increased Command responsibility. Three to five years of supervisory experience preferred. iii. Licensed Firefighter with MBFTE (Minnesota Board of Firefighter Training and Education) meeting NFPA 1001 Standards. If not licensed, must obtain MBFTE license within 6 (six) months from date of hire. iv. Minnesota State Certified as Fire Officer I or higher meeting NFPA 1021 Standards. V. Minnesota State Certified as Hazardous Material Operations or higher meeting NFPA 472 Standards. vi. MN EMSRB (Minnesota Emergency Medical Services Regulatory Board) Certified EMIR (First Responder), EMT or higher. vii. NFA(National Fire Academy) or equivalent Leadership I, II, III. viii. Minnesota State Certified as (FAO) Fire Apparatus Operator/Pumper or higher meeting NFPA 1002 Standards. 48 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 60 ix. NIMS (National Incident Management System) 700, 800; 100- 400 Certifications. X. Must be proficient in Microsoft Office and Image Trend Fire Brigade Software. xi. Must possess valid Minnesota Class D Driver's License or equivalent. xii. Minnesota State Certified as Fire Inspector I or higher meeting NFPA 1037 Standards, or ability to obtain the certification within 2 years of date of hire. xiii. Homeland Security and Emergency Management Professional Certification, or ability to obtain certification within 2 years of date of hire. xiv. Knowledge of OSHA Safety Regulations and training requirements. D. Knowledge, Skills and Abilities 1. Professional/positive attitude: actively seeks opportunity for professional development. Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships to others, and self-confidence. Must represent the organization to other agencies, staff and citizens with a courteous, helpful, accurate, and businesslike attitude in all contact. Must have the ability to establish and maintain successful working relationships with those contacted in the course of work. Must have experience, understanding and enthusiastic support of public safety as a concept of inter-departmental cooperation and collaboration. 2. Ability to develop and maintain excellent labor/management relations. Ability to cultivate ideas and/or suggestions from employees at all levels of the organization. 3. Ability to respond to an AFD emergency scene within 20 minutes. 491Page AFD -Standard Operating Policies and Procedures Agenda Page 61 CHAPTER 6.0— Personnel Requirements 6.1 Attendance 6.1.1 Call Response Percentage Requirements A. A response to reasonable number of calls is required and expected. Response to calls shall be at least 20% of the total calls per quarter. Not meeting this requirement shall be considered a call response percentage violation. B. Any Firefighter who does not meet the required 20% call response percentage for any two quarters within a calendar year, shall lose that full calendar year of service time with the Albertville Fire Relief Association. C. All call response percentage violations shall be documented and kept as part of the Firefighters personnel file. D. The AFD Discipline Policy may be used in place of the above guideline if the Fire Chief and/or Board of Officers deem it necessary. E. The AFD shall report quarterly call response percentage violation information to the Albertville Fire Relief Association. F. The AFD shall post monthly call percentage information, in a way that protects the privacy of the individual Firefighters. G. Annually, by March 31', the AFD shall certify to the Relief Association the good time service credit for the previous calendar year of each Firefighter rendering active service with the AFD. 6.1.2 Call Response Credit A. Credit for call attendance shall be given to any Firefighter who responds to the Fire Hall within 15-minutes of the two initial pages for a call for service. Firefighters may still respond to the Fire Hall after 15-minutes, but no credit will be given for the call. In the event that a call exceeds one hour, late arriving Firefighters shall receive credit for the call, provided they remain at the hall until the trucks and equipment are back in-service. Those Firefighters shall note the appropriate time they arrived at the Fire Hall on the call sign-in sheet. Any Firefighter who is attending AFD meetings or authorized training sessions shall receive credit for call attendance. Firefighters who are attending authorized off-site training shall document their attendance at these sessions on the white board or on a separate call sign-in sheet. B. When waiting at station on calls: 1. Firefighters shall sign in at the AFD. 2. Call to scene and ask if assistance is needed. 3. All Firefighters shall return to, or stay at, the station to prepare all equipment for the next call and shall be dismissed by the Incident Commander,an Officer,or the ranking Firefighter in charge. 50 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 62 6.1.3 Duty Companies A. To provide consistent coverage to overnight medical calls, each AFD Company will be assigned to a "Duty Company' on a rotating, monthly, basis. 1. The current AFD Companies are outlined in Section 4.1 (Organizational Chart) of the AFD Standard Operating and Response Guidelines. 2. The Deputy Fire Chief, Assistant Fire Chief, and Training Captain will be assigned to a Duty Company. B. During the assigned month, the designated Duty Company is responsible for responding to all calls for service between the hours of 2200 and 0500. The Duty Company will be responsible for responding during these hours from Sunday night through Friday morning, including Holidays. C. Personnel not on the assigned Duty Company, are not responsible for responding to medical calls during the above Duty Company hours, unless additional assistance is requested by the Duty Company, or another call for service is paged out. D. Any call other than a medical call, shall be considered "All-Calls",with all Firefighters responding per Section 6.1.1 (Call Response Percentage Requirements) of the AFD Standard Operating Policies and Procedures. E. Should a Duty Company Firefighter need a pre-excused absence from their Duty Company responsibilities, they shall notify their Company Officers. The Company Officers shall determine if the pre-excused Firefighter's absence will be able to be covered by the remaining Company personnel, or if the Firefighter will need to find a replacement for the missed time. F. All Firefighters are allowed, and encouraged, to respond to Duty Company calls outside of their own Duty Company months. G. Failure to follow the Duty Company policy may result in disciplinary action as outlined in Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 511 Page AFD - Standard Operating Policies and Procedures Agenda Page 63 6.1.4 Department Meeting and Training Attendance A. AFD Meetings and Training sessions shall be held every other Thursday evening, at 1900 hours at the AFD, unless otherwise indicated. B. Roll Call/Attendance 1. Meetings=Taken by an Officer,the President,or Vice President, at the beginning of each AFD meeting. 2. Training = It is the individual Firefighters responsibility to keep track of their attendance at training, and they shall sign-in on all required training paperwork. 3. Firefighters attending off-site training shall be responsible for completing and signing an AFD training sheet. Firefighters shall also write their name on the white board over the call box, or fill out a separate call sign-in sheet, in order to receive credit for any calls occurring during training hours. 4. All attendance records shall be maintained by the Training Captain. 5. Firefighters shall notify their Company Officers, and/or Training Captain of absences prior to AFD meetings and/or training sessions in order to be excused. 6. Any Firefighter that misses,without an excused absence, or is habitually late, for any scheduled meeting and/or training session may be subject to discipline as outlined in Section 4.2 (Discipline Policy) of the AFD Standard Operating Policies and Procedures. 6.2 Training Requirements A. Firefighter I, II, HazMat Operations,CPR/Emergency Medical Responder(EMR),and FEMA ICS / NIMS 100 / 200 / 700 training shall be completed during the Reserve Firefighter period, unless otherwise directed by the Fire Chief and/or Board of Officers. B. MBFTE Firefighter License 1. All Firefighters shall be required to obtain,and keep,an MBFTE Firefighter License to maintain their employment with the AFD. a. The AFD shall fund the MBFTE Firefighter License renewal fee for all qualified Firefighters, contingent on the annual AFD Operating Budget. 2. 72-hours of qualified training, every three years, is required for renewal of the MBFTE License. a. Failure of any Firefighter to provide a completed renewal application or failure to meet the 72-hour continuing education requirement may result in expiration,suspension, or revocation of the MBFTE Firefighter License. 3. Qualified training may be accumulated by any of the following, provided they are pre-approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain: a. AFD Training b. Outside Agency Training C. NFA Classes and Seminars C. State Classes and Seminars d. Regional/Sectional Classes and Seminars e. Online Training i. All online training classes, that have a tested component and/or a certificate of completion, and are sent to AFD Firefighters by 521Page AFD -Standard Operating Policies and Procedures Agenda Page 64 the Fire Chief, Deputy Fire Chief, and/or Training Captain, are pre-approved for qualified training credit. ii. Any other online training classes,which an AFD Firefighter wishes to receive qualified training credit for, must be pre-approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. The online training class shall have a tested component and/or a certificate of completion provided by the training provider at the end of the online training class. C. EMSRB EMIR Certification 1. All Firefighters shall be required to obtain, and keep, an EMSRB EMIR Certification to maintain their employment with the AFD. 2. 16-hours of qualified EMIR refresher training, every two years, is required for renewal of the EMSRB EMIR Certification. 3. EMT may be taken after 2 years of paid-on-call Firefighter service, at the discretion of the Fire Chief, Deputy Fire Chief, and/or Training Captain. D. All training used for qualified, continuing, education requirements shall be pre-approved by the Fire Chief, Deputy Fire Chief, and/or Training Captain. 6.3 Additional Certifications A. The AFD will continue to support additional Certifications earned by the AFD Firefighters, provided that: 1. The Certification fits the Mission and Vision Statements of the AFD. 2. The Certification fits the roles and responsibilities of the individual Firefighter as they relate to the AFD. 3. The individual Firefighter provides documented training hours that meet the initial and continuing education requirements of the additional Certifications. 4. The AFD may fund both the initial Certification class and continuing re- certifications, contingent on the annual AFD Operating Budget. 531Page AFD -Standard Operating Policies and Procedures Agenda Page 65 CHAPTER 7.0—Call Response 7.1 Driving 7.1.1 Driving of AFD Vehicles A. No Firefighter shall drive any AFD vehicle until trained and authorized to do so by the Fire Chief, Board of Officers, and/or AFD driving instructors. B. Each Firefighter shall operate apparatus in a safe and efficient manner. C. Any backing of fire apparatus shall be done with a spotter, who shall be located outside of the apparatus. D. In an emergency situation, or training scenario, any Firefighter may drive if authorized by the Incident Commander, an Officer, or the ranking Firefighter in charge. 7.1.2 Emergency Driving Procedures(Minnesota Statute Section 169.03-Emergency Vehicles) A. When responding to an emergency call, the fire truck's emergency lights AND siren shall be used in a continuous manner. B. Continuous use of emergency lights and siren do not give the emergency vehicle the right- of-way. When approaching intersections slow down, do not assume other vehicles will yield the right-of-way, and use defensive driving techniques at all times. 7.1.3 Seat Belts(Minnesota Statute Section 169.686-Seat Belt Use Required) A. All occupants riding in any AFD vehicle shall be seated, with seat belt buckled, while the vehicle is moving. 7.1.4 Driving of Personal Vehicles A. All Firefighters responding in a personally owned vehicle shall comply with all state statues and laws, both when travelling to calls and responding to the AFD. B. Firefighters shall only drive personal vehicles directly to calls in extreme circumstances. C. No personal vehicles shall be allowed to respond to calls on the Interstate. D. Firefighters shall bring appropriate turn-out gear if needed. E. Firefighters shall return to the AFD to sign in after the call. 541Page AFD -Standard Operating Policies and Procedures Agenda Page 66 7.2 Required Call Response Gear and Equipment 7.2.1 Fire and/or Rescue Call Response A. AFD Firefighters shall wear the complete turn-out gear issued by the AFD when responding to all emergency fire and/or rescue calls. B. The Incident Commander, an Officer, or the ranking Firefighter in charge may give permission to remove turn-out gear at appropriate times. 1. Complete Turn-out Gear Includes: a. Bunker Coat b. Bunker Pants C. Structural Fire Boots d. Helmet with Eye Protection (chin strap buckled under chin & earflaps down) e. Structural Fire Gloves i. Extrication Gloves allowed on rescue scenes f. Structural Fire Hood g. ANSI Reflective Vest on ALL roadways h. Personal Protective Equipment(PPE)when deemed necessary i. PPE may include SCBA mask, medical gloves, masks, eye protection, hearing protection, and other protective clothing. C. Every Firefighter shall be responsible for general inspection and general cleaning of their own turn-out gear as outlined in NFPA 1851. 7.2.2 Medical Call Response A. AFD Firefighters should wear clothing that identifies themselves as a Firefighter of the AFD on any call where turn-out gear is not required. Examples of this identifying clothing include: 1. AFD Duty T-Shirt 2. AFD Station Shirt 3. Authorized AFD Polo Shirt 4. Authorized AFD Department Jacket 5. AFD Dress Uniform 6. AFD Turn-Out Gear 7. City of Albertville Public Works Uniform Shirt 8. AFD Hi-Visibility Traffic Vest B. Personal Protective Equipment(PPE) shall be worn. 1. PPE may include medical gloves, masks, eye protection, hearing protection, and other protective clothing 551Page AFD -Standard Operating Policies and Procedures Agenda Page 67 CHAPTER 8.0— Uniforms and Turn-Out Gear 8.1 General Uniform Requirements A. The AFD dress uniform shirt shall be worn at all business meetings or other AFD activities, when determined appropriate, in order to represent the AFD in a professional manner. B. The AFD duty t-shirt shall be worn at all training or work details. C. Any apparel (shirts, hats, sweatshirts, coats, etc.) with the AFD logo, name, or any likeness, shall be approved by the Fire Chief and/or Board of Officers. The official AFD Maltese and AFD Uniform Patch shall only be used on authorized AFD Uniforms and equipment. p�,BERTVI(�� ERTV1,cF 4SC --r FIRE 111 e AEscuE FST.1940 8.2 Dress Uniform Requirements A. The AFD full-dress uniform shall include: 1. Short or Long Sleeve Navy Blue Uniform Shirt a. Elbeco Paragon Plus (65%poly/35%cotton) 2. Short or Long Sleeve White Uniform Shirt(Officers - Optional) a. Elbeco Duty Maxx(80%poly/20%rayon) b. Navy Blue Tie (Optional) C. White crew-neck T-shirt 3. Navy Blue Uniform EMS Pants 4. Navy Blue crew-neck T-shirt 5. Black Leather Belt(Silver buckle or Velcro closure) 6. Black socks 7. Black boots or shoes 56 Page AFD -Standard Operating Policies and Procedures Agenda Page 68 8.3 Reserve Firefighter Uniform and Turn-Out Gear A. Reserve Firefighters should be provided with the following uniform/turn-out gear items on their hire date (Contingent on the AFD Operating and/or Capital Budget): 1. Uniform: a. Short Sleeve Navy Blue Uniform Shirt b. Long Sleeve Navy Blue Uniform Shirt C. Navy Blue Uniform EMS Pants d. Black Leather Belt (Silver buckle or Velcro closure) e. AFD Duty T-Shirts i. 2 Short Sleeve ii. 2 Long Sleeve f. AFD Badge g. AFD Collar Pin h. US Flag Collar Pin 2. Turn-Out Gear: a. New: i. Structural Fire Boots ii. Structural Fire Gloves iii. Structural Fire Hood iv. Blue Par Tags b. Existing: i. Turn-Out Gear ii. Hi-Visibility Traffic Vest iii. Blue Helmet B. Reserve Firefighters should be provided with the following uniform/turn-out gear items if they move to a paid-on-call Firefighter position (Contingent on the AFD Operating and/or Capital Budget): 1. Uniform: a. AFD Name Tag 2. Turn-Out Gear a. New Turn-Out Gear b. Black Helmet i. Helmet Name Shield C. Black Par Tags 3. Locker Name Plate 8.4 Uniform and Turn-Out Gear Ownership A. All uniforms, turn-out gear, and equipment provided by the AFD are the property of the AFD and shall be returned upon separation. 571Page AFD -Standard Operating Policies and Procedures Agenda Page 69 58 1 Page AFD -Standard Operating Policies and Procedures Agenda Page 70 Albertville Mayor and Council Request for Action April 19, 2021 SUBJECT: CONSENT—CITY CLERK—RENEWAL OF CRIMINAL PROSECUTION AGREEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: MOTION TO: Adopt Resolution No. 2021-018 authorizing the Mayor and City Clerk to enter into the Court Data Services Subscriber Amendment Agreement and Joint Powers Agreement between the MN Bureau of Criminal Apprehension and City of Albertville on behalf of Wright County for access to the MN BCA's criminal justice database. BACKGROUND: As part of the City's agreement with the Wright County Sheriff's Office for Law Enforcement Services,the Wright County Attorney's office performs the criminal prosecution of misdemeanors and petty misdemeanors. To conduct these services, the Attorney's Office must access the MN Bureau of Criminal Apprehension's (MN BCA)criminal justice database. The City currently has two contracts with the MN BCA to allow this access for the Attorney's Office. KEY ISSUES: • The last time the MN BCA agreements were approved by the City Council was at the January 19, 2016, Council meeting. • The current contracts with the MN BCA will be expiring soon. • These contracts must be approved to renew the access to the criminal justice database and to prevent a lapse in criminal prosecution of misdemeanors and petty misdemeanors. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to enter into agreements for services. FINANCIAL CONSIDERATIONS: The Wright County Attorney's Office pays a quarterly fee to the MN BCA, but has indicated there should be no cost to the City for renewal of these contracts. LEGAL CONSIDERATIONS: The City Attorney has reviewed the contracts and sees no issues. Responsible Person/Title: Kris Luedke, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Court Data Services Subscriber Amendment Agreement • Joint Powers Agreement with MN BCA • Resolution No. 2021-018 Agenda Page 71 COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment ("Subscriber Amendment") is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, ("BCA") and the City of Albertville on behalf of its Prosecuting Attorney ("Agency"), and by and for the benefit of the State of Minnesota acting through its State Court Administrator's Office ("Court") who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract number 187919, of even or prior date, for Agency use of BCA systems and tools (referred to herein as "the CJDN Subscriber Agreement"). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f)hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. 1 Agenda Page 72 a. "Authorized Court Data Services" means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and the BCA. b. "Court Data Services" means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. C. "Court Records" means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. "Court Case Information" means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. "Court Confidential Case Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. "Court Confidential Security and Activation Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. "Court Confidential Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. "DCA" shall mean the district courts of the state of Minnesota and their respective staff. e. "Policies & Notices" means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber's use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 2 Agenda Page 73 L "Rules of Public Access" means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g. "Court" shall mean the State of Minnesota, State Court Administrator's Office. It. "Subscriber" shall mean the Agency. i. "Subscriber Records" means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. C. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber's access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber's duties required or authorized by law or court rule in connection with any civil, criminal, administrative, or 3 Agenda Page 74 arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. Subscriber's access to the Court Records for personal or non-official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber's duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber's obligations under this Subscriber Amendment. C. To limit the use of and access to Court Confidential Information to Subscriber's bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber's bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber's bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 4 Agenda Page 75 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. C. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks "MNCIS" and"Odyssey." d. Restrictions on Duplication,Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber's receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. 5 Agenda Page 76 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. L Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court's licensors, and DCA will be irreparably harmed if Subscriber's obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court's licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court's licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court's licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court's licensors, and DCA for reasonable attorneys fees incurred by the Court, Court's licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958. 6 Agenda Page 77 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber's Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber's Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber's bona fide personnel or by means of Subscriber's equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber's logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber's failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. C. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber's bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the BCA systems and tools under this Subscriber Amendment; (3)the use of and access to Court 7 Agenda Page 78 Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes,if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year,if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT'S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court's licensors, or DCA. Neither Subscriber nor the Court, Court's licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage 8 Agenda Page 79 prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON-WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 9 Agenda Page 80 1. SUBSCRIBER(AGENCY) 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Subscriber must attach written verification of authority to sign on behalf of and bind the entity, Name: such as an opinion of counsel or resolution. (PRINTED) Name: Signed: (PRINTED) Signed: Title: (with delegated authority) Title: Date: (with delegated authority) Date: 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Name: Date: (PRINTED) Signed: 4. COURTS Authority granted to Bureau of Criminal Apprehension Title: Name: (with delegated authority) (PRINTED) Date: Signed: Title: (with authorized authority) Date: 10 Agenda Page 81 SWIFT Contract#187919 M N086029A rin State of Minnesota Joint Powers Agreement MINNesOTA This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Albertville on behalf of its Prosecuting Attorney ("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as "Parties." Recitals Under Minn. Stat. §471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a). The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access data in support of its official duties. The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective Date.This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective. 2 Agreement Between the Parties 2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice Data Communications Network(CJDN) and those systems and tools which the Governmental Unit is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of Access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental Unit to obtain data and information from BCA's systems and tools. This method of access generally results in the Governmental Unit with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer-to-Computer System Interface occurs when the Governmental Unit's computer exchanges data and information with BCA's computer systems and tools using an interface.Without limitation, interface types include: state message switch,web services, enterprise service bus and message queuing. For purposes of this Agreement, Governmental Unit employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Governmental Unit will select a method of access and can change the methodology following the process in Clause 2.10. 1 DPS/BCA CJDN JPA-March 2021 Agenda Page 82 SWIFT Contract#187919 M N086029A 2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 2.4 Governmental Unit Policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-employment), security, timeliness, training, use of the system,and validation. Governmental Unit has created its own policies to ensure that Governmental Unit's employees and contractors comply with all applicable requirements. Governmental Unit ensures this compliance through appropriate enforcement.These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Governmental Unit Resources.To assist Governmental Unit in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://bcanextest.x.state.mn.us/launchpad/c*isdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS. 2.6 Access Granted. A. Governmental Unit is granted permission to use all current and future BCA systems and tools for which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Governmental Unit's written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is eligible. 2.7 Future Access.On written request from the Governmental Unit, BCA also may provide Governmental Unit with access to those systems or tools which may become available after the signing of this Agreement,to the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes Prior Agreements.This Agreement supersedes any and all prior agreements between the BCA and the Governmental Unit regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to Update Information.The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change.This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving the Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction Record.The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7,there must be a method of identifying which individual users at the Governmental Unit conducted a particular transaction. 2 DPS/BCA CJDN JPA-March 2021 Agenda Page 83 SWIFT Contract#187919 M N086029A If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA's transaction record meets FBI-CJIS requirements. When Governmental Unit's method of access is a computer-to-computer interface as described in Clause 2.2C,the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six(6)years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court Information Access.Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by the Governmental Unit under Clause 2.6 above.The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs,that govern Governmental Unit's access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor Personnel Screening.The BCA will conduct all vendor personnel screening on behalf of Governmental Unit as is required by the FBI CAS Security Policy.The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Governmental Unit. 3 Payment The Governmental Unit currently accesses the criminal justice data communications network described in Minn. Stat. §299C.46. No charges will be assessed to the agency as a condition of this agreement. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is the person below, or her successor: Name: Dana Gotz, Deputy Superintendent Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Avenue Saint Paul, MN 55106 Telephone: 651.793.2007 Email Address: Dana.Gotz@state.mn.us 3 DPS/BCA CJDN JPA-March 2021 Agenda Page 84 SWIFT Contract#187919 M N086029A The Governmental Unit's Authorized Representative is the person below, or his/her successor: Name: Tom Kelly, County Attorney Address: 10 2nd St NW, Rm 400 Buffalo, MN 55313-1189 Telephone: 763.682.7340 Email Address: tom.kelly@co.wright.mn.us 5 Assignment,Amendments,Waiver,and Agreement Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments.Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement,their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Agreement Complete.This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions.The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch.466 and other applicable laws,governs the Governmental Unit's liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551,the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Governmental Unit's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If the Governmental Unit accesses federal databases,the Governmental Unit's records are subject to examination by the FBI and BCA;the Governmental Unit will cooperate with FBI and BCA auditors and make any requested data available for review and audit. 7.4 If the Governmental Unit accesses state databases, the Governmental Unit's records are subject to examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any requested data available for review and audit. 7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Governmental Unit.The Governmental Unit and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, 4 DPS/BCA CJDN JPA-March 2021 Agenda Page 85 SWIFT Contract#187919 M N086029A and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. 8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Governmental Unit comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of Alleged Violations; Sanctions For purposes of this clause, "Individual User" means an employee or contractor of Governmental Unit. 9.1 Investigation.The Governmental Unit and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law.When Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Governmental Unit must determine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated.The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Governmental Unit must report the status of the Individual User's access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User's access to systems or tools than that made by Governmental Unit and BCA's determination controls. 9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Governmental Unit's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request 5 DPS/BCA CJDN JPA-March 2021 Agenda Page 86 SWIFT Contract#187919 M N086029A from the Authorized Representative of Governmental Unit. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment and if Governmental Unit's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is only at the direction of the Court. 9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination.The BCA or the Governmental Unit may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here.Termination must be by written notice to the other party's authorized representative.The Governmental Unit is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis,for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue. THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK 6 DPS/BCA CJDN JPA-March 2021 Agenda Page 87 SWIFT Contract#187919 M N086029A The Parties indicate their agreement and authority to execute this Agreement by signing below. 1. GOVERNMENTAL UNIT 2. DEPARTMENT OF PUBLIC SAFETY,BUREAU OF CRIMINAL APPREHENSION Name: Name: (PRINTED) (PRINTED) Signed: Signed: Title: Title: (with delegated authority) (with delegated authority) Date: Date: 3. COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement Name: (PRINTED) By: Date: Signed: Title: (with delegated authority) Date: 7 DPS/BCA CJDN JPA-March 2021 Agenda Page 88 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2021-018 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF ALBERTVILLE ON BEHALF OF ITS CITY ATTORNEY WHEREAS,The City of Albertville on behalf of its Prosecuting Attorney desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible; and WHEREAS,The Joint Powers Agreement and the corresponding Court Data Services Amendment further provides the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW,THEREFORE, BE IT RESOLVED, by the City Council of Albertville, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Albertville on behalf of its Prosecuting Attorney, is hereby approved. 2. That the State of Minnesota Court Data Services Subscriber Amendment by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension, the City of Albertville on behalf of its Prosecuting Attorney, and by and for the benefit of the State of Minnesota acting through its State Court Administrator's Office is hereby approved. 3. That Wright County Attorney Brian Lutes or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 4. That the Mayor and the City Clerk are authorized to sign the State of Minnesota.Joint Powers Agreement and the corresponding Court Data Services Amendment on behalf of the City of Albertville. Agenda Page 89 City of Albertville Meeting of April 19,2021 Resolution No.2021-018 Page 2 Adopted by the City Council of the City of Albertville on this 19' day of April, 2021. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 90 1bert�i1Ic Mayor and Council Request for Action SmoH T...living.fg caw fe. Y April 19, 2021 SUBJECT: CONSENT—FINANCE—RESOLUTION AUTHORIZING AND DOCUMENTING INTER- FUND LOANS/ADVANCES FROM THE INDUSTRIAL PARK DEBT SERVICE FUND RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2021-019 authorizing and documenting Inter-Fund Loans to Fund Negative Fund balances. • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF# 17 Old Castle 2015 Fund (417) in the amount of$387,773.86 to fund the negative balance in the TIF fund. • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF # 16 Mold Tech 2015 Fund (416) in the amount of$5,820.98 to fund the negative balance in the TIF fund. BACKGROUND: Inter-fund loans provide interim financing until the other financing is completed. In some cases, inter-fund loans are the primary source to finance projects that have a very short financing term. An example of this would be carrying assessments for a project for a few years where it is not cost effective to issue new debt. At least annually, City staff and auditors review and recommend inter-fund loans/advances to fund running negative balances so as to remain in compliance with Generally Accepted Accounting Principles (GAAP). POLICY CONSIDERATIONS: It is the Mayor and Council's policy to review and approve all inter-fund loans/advances. FINANCIAL CONSIDERATIONS: At least annually, the City must fund all negative running balances for Capital Projects, Debt Service or other miscellaneous funds in accordance with GAAP. The inter-fund loan or advance is a loan from a specific fund to the respective negative balance funds at an interest rate equal to the rate of investment earned by the City's investments. Included in the loan is a financial commitment detailing the source of funds to repay the loan. These inter-fund loans are an inexpensive way to fund some City activities instead of issuing bonds. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to act regarding all financial matters. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator—PWD Attachments: • Resolution No. 2021-019 Agenda Page 91 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF NHNNESOTA RESOLUTION NO. 2021-019 A RESOLUTION AUTHORIZING AND DOCUMENTING INTER-FUND LOAN TO FUND NEGATIVE FUND BALANCES WHEREAS, an interfund loan is hereby established in the amount of$393,594.84 with funds to be allocated into the following: Fund 417 TIF#17 Old Castle $387,773.86 Fund 416 TIF#16 Mold Tech $5,820.98 NOW,THEREFORE,BE IT RESOLVED by the Albertville City Council to approve an inter-fund loan from Fund 362 of$393,594.84 effective December 31, 2020 at an interest rate of 4%. Adopted by the City Council of the City of Albertville on this 19" day of April,2021. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 92 1bertVlll£ Mayor and Council Request for Action SmoH T...Lm.g.ft aw ills. Y April 19, 2021 SUBJECT: CONSENT-FINANCE—RESOLUTION TRANSFERRING FUNDS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following resolution: MOTION TO: Adopt Resolution No. 2021-020 authorizing the Transfer of Funds. • Transfer$30,054.53 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments; and • Transfer$710,652.74 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments. BACKGROUND: City staff and auditors annually review and recommend transfer of funds for designated purposes, bond payments, to close funds, or to fund a negative balance. POLICY CONSIDERATIONS: It is the Mayor and Council's policy to review and approve all fund transfers. FINANCIAL CONSIDERATIONS: Plan funding options on continuing and new projects. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2021-020 Agenda Page 93 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2021-020 A RESOLUTION TO TRANSFER FUNDS WHEREAS,the Albertville City Council has reviewed its annual audit. NOW,THEREFORE,BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer$30,054.53 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments; and Transfer$710,652.74 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments. Adopted by the City Council of the City of Albertville on this 19' day of April, 2021. Jillian Hendrickson,Mayor ATTEST: Kristine A. Luedke, City Cleric Agenda Page 94 1bcrtviw1c Mayor and Council Request for Action SH T...L . a lf April 15, 2021 SUBJECT: PUBLIC WORKS/ENGINEERING-2021 STREET IMPROVEMENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider acceptance of the lowest bid received for the 2021 Street Improvements project. It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Adopt Resolution No. 2021-021 Accepting the Low Bid for 2021 Street Improvements. INFORMATION: The proposed improvement project was advertised and on April 14, 2021, bids for the improvements were opened. A total of eight(8)bids were received with proposals ranging from $595,955 to $729,522, as shown on the attached Bid Tab. The following elements, together with related work, are included in the project: Street Overlay—The planned street segments identified on the attached will be surfaced milled and paved with 2" of bituminous wear course. Miscellaneous—The project will also include spot curb repair,pavement milling, utility adjustments,boulevard/yard grading, and turf restoration. KEY ISSUES: • Low Bid for the project is $595,955. • Low Bid Received by Knife River. • Project area is consistent with 5-year Capital Street Plan. FINANCIAL CONSIDERATIONS: The proposed project will be funded through multiple funds including the 2021 streets budget, and capital reserves. The low bid amount is for $595,955. These figures do not include the overhead costs associated with surveying services or construction inspection and testing. Overhead and construction contingencies are estimated to be approximately 5% of the construction amount. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize municipal improvements, and to accept or reject bids for municipal improvements. Submitted Through: Adam Nafstad, City Administrator-PWD Attached: • Award Resolution No. 2021-021 • Bid Abstract • Plan Title Sheet On file with the Clerk: Construction Plans and Specifications Agenda Page 95 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2021-021 A RESOLUTION ACCEPTING LOW BID FOR THE 2021 STREET IMPROVEMENTS WHEREAS,plans and specifications for street pavement, utility and other related municipal improvements to certain city streets have been prepared by Bolton&Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and WHEREAS,pursuant to an advertisement for bids for the proposed improvements,bids were received, opened and tabulated; and WHEREAS, it appears that Knife River, Inc. of Sauk Rapids, Minnesota is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Albertville, Minnesota, as follows: 1. The bid of Knife River, Inc., said"Low Bidder", in the amount of$595,955.00 for the construction of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest responsible bid. 2. Said bid of said Low Bidder is accepted. 3. The City Administrator and City Clerk are hereby authorized and directed to enter into a contract with said"Low Bidder" for the construction of said improvements for and on behalf of the City of Albertville. Adopted by the City Council of the City of Albertville on this 19th day of April, 2021. Jillian Hendrickson, Mayor ATTEST: Kristine A. 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( § � ( ; ( § ! i § u q§!§ ; § rr ® ! ; § : § ; 2E ] k � E ) � mli: , ® -2! � � *E[§ ) / � � § ; § [ ] 2 ! § 00 0Z 0 � �~ ) § / / � | $ } ) ) ) ) ; § ) ) ) ] § /W}w §((j 2 ■ o ¢ Z zw w ¢ z z w = w gowpo w z Z w > > > ">> 3 x °p°,,, - oOw O � ¢ wzw2 > 00 Z Opo �""pzoa�oC_ J aa ¢ l< o ¢ bI O¢ w z¢ > V w_ a Z oO0 Y 0 W,00 ¢ z O w 0 �� zZC,< 70 w a ¢ Q Z o p Po o S w 0 W U p V, �w C7 O Nano' o5o V3^ V K w CO N j o Z LU G �03 LU W J > w Po op LQ QLU W z as Oz J O j Le o O LL m 0 LU o �� U W re a ®®® o= /1 a ®®® N - 10 N 0 es= (a °fin EEID z El 0 V O w O z a BO LTO N 2040 Highway 12 East Willmar, MN 56201-5818 Ph: (3201231-3956 Real People. Real Solutions. Fax: 13201 231-9710 Balton-Menk.com MEMORANDUM Date: Apri19,2021 To: Adam Nafstad City Administrator/Engineer From: Jeff Weyandt,P.E. Project Manager Jared Voge. P.E. k)Principal Engineer Subject: Railroad Quiet Zone Study BMI Proi.No.: C13.122390 SCOPE At the request of the City of Albertville,the feasibility of installing an FRA compliant railroad quiet zone was evaluated in August of 2020. Bolton&Menk staff prepared and presented the feasibility study for installing a quiet zone from 61 st Street NE to Barthel Industrial Drive NE. In December of 2020,Wright County executed an agreement with a developer of a cement terminal to construct railroad crossing improvements at the Labeaux Avenue NE/CSAH 19 and 61st Street NE/CSAH 37 crossings. The improvements consist of the construction of gates,lights, and constant warning time (CWT)detectors. As a result,the City of Albertville requested that the feasibility study be amended to include the Labeux Avenue NE/CSAH 19 crossing. The Study Overview Map can be seen in Figure 1,which shows the locations of each of the railroad crossings. Four of the five crossings in the study are owned by BNSF. The fifth is a private crossing for Federated Co-ops,Incorporated. FINAL TRAIN HORN REQUIREMENTS The FRA Final Rule sets minimum requirements for a new quiet zone to be established. At minimum, each public crossing in a proposed quiet zone must be equipped with gates,flashing lights, and CWT detectors. Additionally,the quiet zone is required to be a minimum of 0.5 mile in length. To meet the 0.5-mile long quiet zone requirement,we have proposed a quiet zone from Labeaux Avenue NE/CSAH 19 to Barthel Industrial Drive NE. Currently,the Labeaux Avenue NE and 61st Street NE crossings do not have flashing lights, and none of the crossings have gates or constant warning time detectors. Prior to establishing a quiet zone,these upgrades will need to be installed. In addition to the minimum quiet zone requirements listed above,the risk levels of the quiet zone must also meet certain requirements as outlined in the Final Rule. The Quiet Zone Calculator,a tool developed by the Federal Railroad Administration(FRA),was used in determining the risk level of the proposed quiet zone. The Quiet Zone Calculator allows the user to select a series of crossings,test proposed safety improvement plans that are in accordance with the Final Rule and generate summary reports for FRA review. Risk levels at highway-rail crossings are dependent on a few variables including train speed,train volume,vehicle volumes,crossing geometry and crash history. The total risk level,or Quiet Zone Risk H:\ALBT\C13122390\2_Preliminary\C_Reports\2021-04-07 122390 QZ Study MMO-Amended.doc Bolton&Menk is an equal opportunity employer. Index(QZRI),is determined by calculating the risk at each crossing within the zone and then averaging that risk for the entire zone,while taking into account the loss of the train horn. It must be shown that the lack of a train horn does not present a significant risk,or that the significant risk has been compensated for by other safety enhancements. The FRA determines the viability of quiet zone implementation by comparing three risk index values: • QZRI—The Quiet Zone Risk Index is the average of the risk indices for each crossing in a proposed quiet zone assuming horns are not routinely sounded. • RIWH—The Risk Index With Horns is the average risk index for each crossing in a proposed quiet zone assuming no additional safety improvements and the routine sounding of horns. • NSRT—The Nationwide Significant Risk Threshold is the average risk level for all highway-rail crossings in the United States that are equipped with flashing lights and gates and at which locomotive horns are routinely sounded. The NSRT is recalculated annually to reflect existing risk trends. The current value of the NSRT is 15,488. Safety enhancements that can reduce the QZRI for a proposed quiet zone include either Supplemental Safety Measures(SSMs)or Alternative Safety Measures(ASMs). A quiet zone may be established when SSMs and/or ASMs have been installed to sufficiently bring the QZRI below either the RIWH or NSRT. • Supplemental Safety Measures(SSMs)are FRA pre-approved safety improvements that can be implemented at crossings to reduce the risk levels to a desired amount so that trains no longer need to sound their horns. Typical Supplemental Safety Measures include permanent closure of a crossing,four-quadrant gates,one-way streets with gates, 100-ft non-traversable medians(60-ft medians are acceptable SSMs if a longer median would interfere with a public roadway or commercial driveway),and channelizing devices. • Alternative Safety Measures(ASMs)are safety improvements which are not pre-approved for implementation by their Final Rule but can be submitted for approval to the FRA. The FRA will then evaluate the submitted Alternative Safety Measures to determine if they are an acceptable substitute for the train horn and what the risk reduction factor,or effectiveness rate, would be if the Alternative Safety Measures were put into operation. This application process typically takes 3 to 6 months. Installations of Alternative Safety Measures will result in lower effectiveness rates (higher risk levels)compared to the Supplemental Safety Measures effectiveness rates. Typical Alternative Safety Measures include reduced length non- traversable medians(i.e.,less than the required length for Supplemental Safety Measure medians),three-quadrant gates,programmed/photo enforcement,public awareness education, and other geometric improvements. If the QZRI is reduced below the NSRT alone,the quiet zone may be implemented,but the FRA will conduct an annual risk review to ensure that the quiet zone improvements still comply with the Train Horn Rule and that the QZRI is still below the NSRT. If the annual review finds that the quiet zone no longer qualifies,the public authority will be given three years to install additional improvements to bring the quiet zone back into compliance. If the QZRI is reduced below the RIWH using SSMs at every crossing,the quiet zone may be implemented and the city must provide an update to the FRA every five years stating that the safety measures implemented to achieve the quiet zone are still in place as proposed. If the QZRI is reduced below the RIWH without the use of SSMs at every crossing,this update to the FRA must be provided every three years. For the crossings in the proposed quiet zone,the QZRI is brought below the RIWH and NSRT with the use of SSMs at Labeaux Avenue NE and Barthel Industrial Drive and does not include SSMs at the other crossings. Therefore,the city will have to provide an update to the FRA every 3 years. Belton&Menk is an equal opportunity employer. enda Page 1 The proposed quiet zone improvements we have provided meet the quiet zone establishment requirements for all crossings within this corridor. These improvements reduce the QZRI below the NSRT and RIWH, and include upgrading each crossing to the minimum quiet zone requirements(Two Quadrant Gates, flashing lights, and CWT). Figures 2-5 show the improvements that we have prepared for each crossing, and a preliminary cost estimate is provided in Table 1 below: QuietTable 1: ProposedCrossing Name Gate Arms, Lights, CWT, crossing surface $500,000 La beaux Ave NE/CSAH 19 100' Non-traversable median north of crossing $38,500 $553,500 Pedestrian maze north and south of crossing $15,000 Gate Arms, Lights, CWT, crossing surface $500,000 61st St NE/CSAH 37 $515,000 Pedestrian maze north and south of crossing $15,000 Gate Arms, Lights, CWT, crossing surface $500,000 *Main Ave NE $530,000 Pedestrian maze north and south of crossings $30,000 Gate Arms, Lights, CWT, crossing surface $500,000 *Barthel Industrial Drive NE 100' Non-traversable median north of crossing $38,500 $577,000 100' Non-traversable median south of crossing $38,500 Contingency(10%) $107,000 $111,000 $218,000 Engineering,Administrative, & Legal Fees(20%) $235,500 $244,000 $479,500 Total $1,411,000 $1,462,000 $2,873,000 *If existing infrastructure, electrical, etc. is adequate per current railroad requirements, cost may be less. This will be determined during a diagnostic review. Railroad component cost estimates were not supplied by the railroad company. Because these railroad improvements can vary in cost,it is recommended that formal cost estimates be obtained once the final options are determined. Burlington Northern Santa Fe Railroad will require $5,000 for a detailed cost estimate. Of the total estimated project cost of$2,873,000,the City of Albertville's estimated cost is $1,462,000. CONSIDERATIONS Private Crossing The private crossing for the Federated Co-ops,Incorporated may require a diagnostic review,if the public is allowed access to the crossing or if the crossing provides access to an active industrial or commercial site. If a diagnostic review is required,the crossing may need to be treated in accordance with the recommendations of the diagnostic team. Pedestrian Mazes Pedestrian crossings within the quiet zone will need to be evaluated by a diagnostic team and treated in accordance with the recommendations of that team. Pedestrian barriers are additional safety factors, which can be installed in the direction of travel in an offset pattern at the crossing creating a maze. This forces pedestrians to turn and look both ways along the tracks at the crossing. Pedestrian mazes are included in the improvements at the Labeaux Avenue NE, 61st Street NE, and Main Avenue NE crossings. Belton&Menk is an equal opportunity employer. enda Page 1 Parking Lot Access to Main Avenue NE The Albertville Body Shop's southern commercial driveway access is located within twenty feet of the railroad tracks for the Main Avenue NE crossing. The proximity of the driveway to the tracks may present a safety hazard and may need to be closed pending a diagnostic review. IMPLEMENATION ACTIVITIES The first step in the quiet zone implementation process is to prepare the Quiet Zone Notice of Intent (NOI)to the FRA,BNSF,MnDOT,Wright County, and any other applicable stakeholders. The Notice of Intent must outline the city's plan for implementing crossing and roadway improvements within the quiet zone. After submitting the Notice of Intent, all recipients will have 60 days to provide comments. Once the Notice of Intent is finalized,no other changes to the quiet zone can be made. The city must also install advance warning signs and pavement markings in compliance with the Manual on Uniform Traffic Control Devices (MUTCD). This includes the installation of"No Train Horn" signs to notify the public that train horns will no longer sound. After the construction is complete,the city must file a Notice of Establishment(NOE)to the FRA and other applicable stakeholders. A quiet zone is considered established 21 days after the submittal of the Notice of Establishment. The city will be required to provide an update to the FRA every three years confirming that the improvements proposed in the NOE still meet eligibility requirements. Wayside Horns Alternative As a less expensive alternative to the creation of a quiet zone,the city may want to consider the installation of wayside horns. The use of wayside horns at crossings as a way to mitigate noise levels is being used in locations throughout the United States. Wayside horns operate on the same principal as the train horns as far as when they must be sounded and how long they will sound. The FRA has defined the wayside horn as a one-for-one substitute for train horns. They also have a minimum decibel level of 92 decibels that is required,this is only a slight decrease from that of a train horn. The main difference with the wayside horn compared to the train horn is the amount of area affected by the noise. The sound from train horns must travel ahead of the train and away from the crossing and still be loud enough to warn drivers in vehicles that may have their windows up and radios on that are approaching the crossing. This then engulfs the surrounding area with sound as the train horn moves along the tracks and approaches the crossing. The wayside horn is directed up the streets directly at the road crossings and thereby does not radiate out as far away from the crossing. A schematic is shown in ExhibitA and comes from a brochure from Quiet Zone Technologies. Belton&Menk is an equal opportunity employer. enda Page 1 The two noise footprints below depict the area impacted by the sound of the train horn and AHS-respectively.The comparison of the train horn and AHS- shows a dramatic difference between the areas that are impacted at specific decibel levels.By examining the 80 decibel contour on the two footprints it can be seen that the area impacted by the AHS-is a fraction of the size of the 80 decibel contour produced by the train horn. Train Horn :_ Automated Horn System Decibel(d BA)Contour Map �"'�� -��"-••„ Decibel(d BA)Contour Map 500' `-1000' 1500, 500' `.1000, 1500, t, <Train Direction Train `•. ,NaY In qo/e Morn ` _`� t7 nq Soluflune' 90 Decibels and above -•'"•--••-; •---^' t � ,""••---••i......... O80-90 Decibels TEcnr+aro"" 7471 Benhrook Parkway • Benbrook,TX 76126 • T 817 820 6350 • F 817 820 6340 • QuietZoneTBch.ccm ®A Partner in Safety with RCL Exhibit A—Noise Level Schematic The system itself consists of the wayside horn,post,confirmation device and circuitry integration equipment. The system is integrated with the railroad's signal equipment so that when the train triggers the signals at the crossing,it also signals for the wayside horn to begin its sequence. Along with that,the system will trigger the confirmation device. This device signals to the locomotive operator that the wayside horn is functioning and that they do not have to sound the train horn. If the operator does not see the confirmation device activated,then he will sound the train horns as required. Just as with a quiet zone,the installation of the wayside horn system does not mean that train horns will not be sounded as previously discussed. There are typically two horns installed at each crossing,one facing each direction of the oncoming vehicle traffic. Similarly,there are two confirmation devices installed for each crossing for each direction a train may be traveling. If the city decides to proceed with the wayside horn system,there are several things that must be accomplished. The city must purchase the equipment and pay for the installation from a third-parry supplier and installer. The equipment associated with the wayside horn system are fairly standard the costs are typically $35,000— $45,000. However,the conditions at each crossing can vary significantly, which may increase the costs from $15,000 to $45,000. Estimated project costs for installing wayside horns at three crossings would be above the thresholds for competitive quotes and require the city to perform the Public Construction Bidding process and advertise for bids and hold public hearings on the improvements. As part of the process the city is required to have an engineer prepare the plans, specifications and bidding documents,this could be an additional cost of 8— 15% of the construction costs depending on the level of service required. The city must also enter into an agreement with the BNSF to pay the railroad for their costs associated with integrating the wayside horn equipment with their switch and signal equipment and for their continued maintenance costs for verifying that the system is operational. These costs for integration can also vary significantly,from $15,000—$30,000 depending on the equipment already in place and any additional equipment needed for integration. The work required to integrate the wayside horn system into the railroad system must be completed by railroad crews. Additionally,there is an annual maintenance cost from BNSF for their work in maintaining the integration of the system,this can be $1,000-$2,500 per crossing. Belton&Menk is an equal opportunity employer. enda Page 1 The city will also have staff costs associated with the wayside horn system. The city is the owner and maintainer of the wayside horn equipment and must complete monthly inspections and more in-depth inspections every 6 months. Quiet Zone Technologies provide training to city staff on the maintenance of the equipment. The monthly and bi-annual inspections usually amount to about 10 man-hours per year. This should not be a significant cost or time commitment unless the city does not have staff that can complete the work and has to hire outside crews. Also, any damaged or failed equipment that would result from accidents,storms,vandalism,etc.would be the city's expense to repair or replace. These costs should be included in the city's annual budget. The supplier of the equipment can provide costs for individual components and a replacement schedule. The following table summarizes the approximate costs associated with the wayside horn system: Initial Expenses _M cription Amoun 1 Wayside Horn Equipment $45,000 2 Installation $45,000 3 Railroad Integration $30,000 4 Engineering $18,000 TOTAL $138,000 Annual Expenses A Railroad Maintenance $2,500 B City Maintenance (10 hours) $1,000 If the City of Albertville pursues the use of wayside horns at the Labeaux Avenue NE, 61st Street NE, Main Avenue NE, and Barthel Industrial Drive NE crossings the anticipated cost for this work is estimated to be $552,000 for engineering,equipment,installation and integration with annual maintenance costs of approximately$14,000 per year. Conclusion The improvements identified at the railroad crossings within this feasibility study reduce the Quiet Zone Risk Index below the National Significant Risk Threshold and the Risk Index with Horns. If the City of Albertville intends to proceed with the establishment of a Quiet Zone,we recommend the following: 1. Conduct an on-site Diagnostic Team meeting with representatives of FRA,BNSF,Wright County, and the City of Albertville. 2. Incorporate Diagnostic Team recommendations into the Quiet Zone Improvements. 3. File Quiet Zone Notice of Intent. 4. Prepare construction documents for the improvements. 5. Construct improvements. 6. File Notice of Establishment. 7. Conduct Quiet Zone reviews every 3 years following establishment. If you have any questions,please call. JAV/sjj Belton&Menk is an equal opportunity employer. enda Page 1 zhcox . �W .. s a � � N O O a O� N a Q ''� W O � � wUv=f O� z :> cNno u00N O LJJ O NO Z J V Z > m H QaWO ~ 4 ~ Q W O W z v t r z W H t) 0. O � � o OJ w a 0 0 V h c~n NW > 0 � #_ _\ cOc LnON a z tD Q 0 Vo _. ,n � (n LU v Z F- H � � Ln m V � Ln O Z 3N 3nd NVAHJdI O Ln to Q 61 H '@ 0 'VSD13N - xne3aeI , WV£L:8b:LL LZOZ 6 t, mp,papuawV-sajn ij Zb jeuiw!I@Jd-06£ZZL-b91j 4£J aVJ 06£ZZL£LJ 181V:H Preliminary Quiet Zone Study Figure 2: Labeaux Avenue NE/CSAH 19 BOLTON City of Albertville April 2021 S & MENK /g4 FX/TZ OZ. o O o SF . Rq��R • Qq6 CROSSING ID 095669K CONFIRM EXISTING MEDIAN HEIGHT IS A MINIMUM OF 6 INCHES N rn m 'Q^ � V! N W Q , z W D w LL z ♦• W > Q x a D o Q W \/ N m 0 25 50 V ti � Q Z. �) J SCALE FEET � •M V LEGEND V INSTALL GATES (BY COUNTY) N O INSTALL PEDESTRIAN MAZE (BY COUNTY) V POPANJI6 Q 106EXTEND CURB MEDIAN 50 FEET (BY COUNTY) Preliminary Quiet Zone Study Figure 3: 61st Street NE/CSAH 37 BOLTON City of Albertville April 2021 ® & M ENK s. • Q� BNSF C ._� Rq��Ro qp 6oTyST CROSSING ID 917446T RFFT _ � NF �._ N N 3 3 - w 66 LL w a 0 m N N � 0 25 50 7 HORZ. SCALE FEET m, V Q LEGEND m N� INSTALL GATES (BY COUNTY) Age da Page 107 INSTALL PEDESTRIAN MAZE (BY COUNTY) a x Preliminary Quiet Zone Study Figure 4: Main Avenue NE ® BOLTON City of Albertville April 2021 & M ENK i ii 59TH STREET NE w s i I - CROSSING ID 095667W PENDING DIAGNOSTIC REVIEW, THIS ACCESS MAY NEED TO BE CLOSED. eNsFR q0 66 N O � Z m W 3 o � z w W E > w z LL CC � G S8T tis FFT NF m N r N � 0 25 50 -Y/ (7 HORZ. QSCALE FEET m V Q LEGEND INSTALL GATES Agenda Page 108 INSTALL PEDESTRIAN MAZE a x Preliminary Quiet Zone Study Figure 5: Barthel Industrial Drive NE S & MENK BOLTON City of Albertville April2021 O =O 4v Q� 00 ti CROSSING ID 068446X 0o BNSFRq ti /�ROq O I a 0 m � N N O , OD 3 v C Ul E Q S�TN s TRFFlNF C Ul O m N N / 0 25 50 Y C7 HORZ. CS-. SCALE FEET 0 m CJ CS LEGEND ' Y►r ; , INSTALL GATES INSTALL PEDESTRIAN MAZE m Agenda Page 109 INSTALL CURB MEDIAN 4/9/2021 FRA-Quiet Zone Calculator Print This Page Home I Help I Contact I lOgOff spencerjohnson@bolton-menk.com Cancel Change Scenario: ALBERTVILL_64332 v I Continue Crossing Street Traffic Warning Device Pre-SSM SSM Risk Create New Zone 068446X BARTHEL IND DR 2200 Gates 0 13 22.68 MODIFY 095667W MAIN AVE NE 4400 Gates 0 0 71.40 MODIFY Manage Existing Zones 095669K NOT YET REPORTED BY 2850 Gates 0 13 14.59 MODIFY Log Off STATE 917446T 61ST ST NE 11000 Gates 0 0 58.34 MODIFY Summary Step by Step Instructions: *Only Public At Grade Crossings are listed. ALBERTVILLE_MN Click for Supplementary Safety Measures [SSM], Proposed Quiet Zone: QUIET ZONE TEST Click for ASM spreadsheet: ASM *Note:The use of Type: New 24-hour QZ Step 1:To specify New Warning Device(For Pre-Rule Quiet Zone Only) ASMs requires an application to and approval from the Scenario: ALBERTVILL_64332 and/or SSM,click the MODIFY Button FRA Estimated Total Cost: $30,000.00 Step 2:Select proposed warning Nationwide Significant Risk 15488.00 device or SSM.Then click the UPDATE Threshold: button.To generate a spreadsheet of Risk Index with Horns: 47.38 the values on this page,click on ASM Quiet Zone Risk Index• 41.75 button—This spreadsheet can then be used for ASM calculations. Step 3:Repeat Step(2)until the Select SELECT button is shown at the bottom right side of this page.Note that the SELECT button is shown ONLY when the Quiet Zone Risk Index falls below the NSRT or the Risk Index with Horn. Step 4:To save the scenario and continue,click the SELECT button Agenda Page 110 https://safetydata.fra.dot.gov/quiettscen.aspx?zoneid=56534 1/1 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No.2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings(including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II,and the Submission Information section.For grade-separated highway-rail or pathway crossings(including pedestrian station crossings),complete the Header,Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields.Note:For private crossings only,Part I Item 20 and Part III Item 2X are required unless otherwise noted. An asterisk*denotes an optional field. A.Revision Date B.Reporting Agency C.Reason for Update(Select only one) D.DOT Crossing (MM/DD/YYYY) ®Railroad ❑Transit ®Change in ❑New ❑Closed ❑No Train ❑Quiet Inventory Number 09/03/2020 Data Crossing Traffic Zone Update ❑State ❑Other ❑Re-Open ❑Date ❑Change in Primary ❑Admin. 095669K Change Only Operating RR Correction Part I: Location and Classification Information 1.Primary Operating Railroad 2.State 3.County BNSF Railway Company[BNSFi MINNESOTA WRIGHT 4.City/Municipality 5.Street/Road Name&Block Number 6.Highway Type&No. ®In NOT YET REPORTED BY STATE ❑Near ALBERTVILLE (Street/Road Name) I*(Block Number) CSAH 19 7.Do Other Railroads Operate a Separate Track at Crossing? ❑Yes ®No 8.Do Other Railroads Operate Over Your Track at Crossing? ❑Yes ®No If Yes,Specify RR If Yes,Specify RR 9.Railroad Division or Region 10.Railroad Subdivision or District 11.Branch or Line Name 12.RR Milepost 0027.335 ❑None TWIN CITIES ❑None MONTICELLO ❑None LNDALE J-MONTIC (prefix) I (nnnn.nnn) I (suffix) 13.Line Segment 14.Nearest RR Timetable 15.Parent RR (if applicable) 16.Crossing Owner(if applicable) * Station 202 ALBERTVILLE ®N/A ❑N/A BNSF 17.Crossing Type 18.Crossing Purpose 19.Crossing Position 20.Public Access 21.Type of Train 22.Average Passenger ®Highway ©At Grade (if Private Crossing) ©Freight ❑Transit Train Count Per Day ®Public ❑Pathway,Ped. ❑RR Under ❑Yes ❑Intercity Passenger ❑Shared Use Transit ❑Less Than One Per Day ❑Private ❑Station,Ped. ❑RR Over ❑No ❑Commuter ❑Tourist/Other ❑Number Per Day 0 23.Type of Land Use ®Open Space ❑Farm ❑Residential ❑Commercial ❑Industrial ❑Institutional ❑Recreational ❑RR Yard 24.Is there an Adjacent Crossing with a Separate Number? 25.Quiet Zone (FRA provided) ❑Yes ®No If Yes,Provide Crossing Number ®No ❑24 Hr ❑Partial ❑Chicago Excused Date Established 26. HSR Corridor ID 27.Latitude in decimal degrees 28.Longitude in decimal degrees 29.Lat/Long Source ®N/A (WGS84std: nn.nnnnnnn) 45.2398333 (WGS84std: -nnn.nnnnnnn)-93.663167 ®Actual ❑Estimated 30.A. Railroad Use * 31.A. State Use 30.B. Railroad Use * 31.B. State Use 30.C. Railroad Use * 31.C. State Use 30.D. Railroad Use * 31.D. State Use 32.A. Narrative (Railroad Use) * 32.B. Narrative(State Use) (1.27 1.28 1.29)Value Provided by Railroad, Not Ye 33.Emergency Notification Telephone No.(posted) 34.Railroad Contact (Telephone No.) 35. State Contact (Telephone No.) 800-832-5452 817-352-1549 651-366-3667 Part II: Railroad Information 1.Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains 1.13. Total Night Thru Trains 1.C.Total Switching Trains 1.D.Total Transit Trains 1.E.Check if Less Than (6 AM to 6 PM) (6 PM to 6AM) One Movement Per Day 0 0 0 0 How many trains per week? 1 2.Year of Train Count Data(YYYY) 3.Speed of Train at Crossing 3.A.Maximum Timetable Speed(mph) 10 2019 3.13.Typical Speed Range Over Crossing(mph) From 1 to 10 4.Type and Count of Tracks Main 0 Siding0 Yard 1 Transit 0 Industry 0 5.Train Detection(Main Track only) ❑ Constant Warning Time ❑ Motion Detection ❑AFO ❑ PTC ❑ DC © Other ❑ None 6. Is Track Signaled? 7.A. Event Recorder 7.13. Remote Health Monitoring ❑ Yes ® No I ❑ Yes ❑ NaoC�p ❑ Yes ❑ No FORM FRA F 6180.71 (Rev. 08/03/2016) OAgeBda'Page fi�lexpires 11/30/2022 Page 1 OF 2 U. S. DOT CROSSING INVENTORY FORM A.Revision Date(MM/DD/YYYY) PAGE 2 D.Crossing Inventory Number(7 char.) 09/03/2020 095669K Part III: Highway or Pathway Traffic Control Device Information 1.Are there 2.Types of Passive Traffic Control Devices associated with the Crossing Signs or Signals? 2 A Crossbuck 2.B.STOP Signs(R1-1) 2.C.YIELD Signs(R1-2) 2.D.Advance Warning Signs(Check all that apply;include count) ®None IR Yes ❑No Assemblies(count) (count) (count) ❑W10-1 ❑W10-3 ❑W10-11 2 0 2 ❑W10-2 ❑W10-4 ❑W10-12 2.E.Low Ground Clearance Sign 2.F.Pavement Markings 2.G.Channelization 2.11.EXEMPT Sign 2.1.ENS Sign(1-13) (W10-5) Devices/Medians (R15-3) Displayed ❑ Yes (count ) ❑Stop Lines ❑Dynamic Envelope ❑All Approaches ❑Median ❑Yes ®Yes © No ❑RR Xing Symbols ®None ❑One Approach ❑None ❑No ❑No 21 Other MUTCD Signs ❑Yes IR No 2.K.Private Crossing 21.LED Enhanced Signs(List types) Signs(if private) Specify Type Count Specify Type Count ❑Yes ❑No Specify Type Count 3.Types of Train Activated Warning Devices at the Grade Crossing(specify count of each device for all that apply) 3.A.Gate Arms 3.B.Gate Configuration 3.C.Cantilevered(or Bridged)Flashing Light 3.D.Mast Mounted Flashing Lights 3.E.Total Count of (count) Structures(count) (countofmasts) 0 Flashing Light Pairs ❑2 Quad ❑Full(Barrier) Over Traffic Lane 0 ❑Incandescent ❑Incandescent ❑LED Roadway 0 ❑3 Quad Resistance ❑Back Lights Included ❑Side Lights 0 Pedestrian ❑4 Quad ❑Median Gates Not Over Traffic Lane 0 ❑LED Included 3.F.Installation Date of Current 3.G.Wayside Horn 3.11.Highway Traffic Signals Controlling 3.1.Bells Active Warning Devices:(MM/YYYY) El YesCrossing (count) El Not Required ❑ No Installed on(MM/YYYY) ❑Yes ®No 0 31 Non-Train Active Warning 3.K.Other Flashing Lights or Warning Devices ❑Flagging/Flagman ❑Manually Operated Signals ❑ Watchman ❑Floodlighting ❑None Count 0 Specify type 4.A.Does nearby Hwy 4.8.Hwy Traffic Signal 4.C.Hwy Traffic Signal Preemption 5.Highway Traffic Pre-Signals 6.Highway Monitoring Devices Intersection have Interconnection ❑ Yes ❑ No (Check all that apply) Traffic Signals? ❑ Not Interconnected ❑ Yes-Photo/Video Recording ❑ For Traffic Signals ❑ Simultaneous Storage Distance* ❑ Yes—Vehicle Presence Detection ❑Yes ❑No ❑ For Warning Signs ❑ Advance Stop Line Distance* ❑ None Part IV: Physical Characteristics 1.Traffic Lanes Crossing Railroad ❑ One-way Traffic 2. Is Roadway/Pathway 3. Does Track Run Down a Street? 4. Is Crossing Illuminated? (Street ❑ Two-way Traffic Paved? lights within approx.50 feet from Number of Lanes 2 ❑ Divided Traffic ❑Yes ®No ❑Yes ®No nearest rail) ❑Yes ❑No 5. Crossing Surface(on Main Track,multiple types allowed) Installation Date*(MM/YYYY) Width* Length ❑ 1 Timber ❑ 2 Asphalt ❑ 3 Asphalt and Timber ® 4 Concrete ❑ 5 Concrete and Rubber ❑ 6 Rubber ❑ 7 Metal ❑ 8 Unconsolidated ❑ 9 Composite ❑ 10 Other(specify) 6. Intersecting Roadway within 500 feet? 7. Smallest Crossing Angle 8. Is Commercial Power Available?* IR Yes ❑ No If Yes,Approximate Distance(feet) 75 ❑ 0°—29° ❑ 30°—59° ® 60.-90. ❑Yes ®No Part V: Public Highway Information 1.Highway System 2.Functional Classification of Road at Crossing 3.Is Crossing on State Highway 4.Highway Speed Limit ® (0) Rural ❑ (1) Urban System? MPH ❑ (01)Interstate Highway System ❑ (1)Interstate IR (5)Major Collector ❑ Yes Lk No ❑Posted ❑Statutory ❑ (02)Other Nat Hwy System(NHS) ❑ (2)Other Freeways and Expressways 5.Linear Referencing System(LRS Route ID) ® (03)Federal AID,Not NHS ❑ (3)Other Principal Arterial ❑ (6)Minor Collector ❑ (08)Non-Federal Aid ❑ (4)Minor Arterial ❑ (7)Local 6.LRS Milepost 7. Annual Average Daily Traffic (AADT) 8. Estimated Percent Trucks 9. Regularly Used by School Buses? 10. Emergency Services Route Year 1995 AADT 002850 10 % ❑Yes ®No Average Number per Day ❑Yes ❑No Submission Information -This information is used for administrative purposes and is not available on the public website. Submitted by Organization Phone Date Public reporting burden for this information collection is estimated to average 30 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995,a federal agency may not conduct or sponsor,and a person is not required to,nor shall a person be subject to a penalty for failure to comply with,a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection,including for reducing this burden to: Information Collection Officer,Federal Railroad Administration,1200 New Jersey Ave.SE,MS-25 Washington,DC 20590. FORM FRA F 6180.71 (Rev. 08/03/2016) OMB approval expires 11/30/2022 Page 2 OF 2 Agenda Page 112 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No.2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings(including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II,and the Submission Information section.For grade-separated highway-rail or pathway crossings(including pedestrian station crossings),complete the Header,Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields.Note:For private crossings only,Part I Item 20 and Part III Item 2X are required unless otherwise noted. An asterisk*denotes an optional field. A.Revision Date B.Reporting Agency C.Reason for Update(Select only one) D.DOT Crossing (MM/DD/YYYY) ®Railroad ❑Transit ®Change in ❑New ❑Closed ❑No Train ❑Quiet Inventory Number 09/04/2020 Data Crossing Traffic Zone Update ❑State ❑Other ❑Re-Open ❑Date ❑Change in Primary ❑Admin. 917446T Change Only Operating RR Correction Part I: Location and Classification Information 1.Primary Operating Railroad 2.State 3.County BNSF Railway Company[BNSFi MINNESOTA WRIGHT 4.City/Municipality 5.Street/Road Name&Block Number 6.Highway Type&No. ®In 61STSTNE ❑Near ALBERTVILLE (Street/Road Name) I*(Block Number) CSAH 37 7.Do Other Railroads Operate a Separate Track at Crossing? ❑Yes ®No 8.Do Other Railroads Operate Over Your Track at Crossing? ❑Yes ®No If Yes,Specify RR If Yes,Specify RR 9.Railroad Division or Region 10.Railroad Subdivision or District 11.Branch or Line Name 12.RR Milepost 0027.132 ❑None TWIN CITIES ❑None MONTICELLO ❑None LNDAL J-MONTIC (prefix) I (nnnn.nnn) I (suffix) 13.Line Segment 14.Nearest RR Timetable 15.Parent RR (if applicable) 16.Crossing Owner(if applicable) * Station 202 ALBERTVILLE ®N/A ❑N/A BNSF 17.Crossing Type 18.Crossing Purpose 19.Crossing Position 20.Public Access 21.Type of Train 22.Average Passenger ®Highway ©At Grade (if Private Crossing) ©Freight ❑Transit Train Count Per Day ®Public ❑Pathway,Ped. ❑RR Under ❑Yes ❑Intercity Passenger ❑Shared Use Transit ❑Less Than One Per Day ❑Private ❑Station,Ped. ❑RR Over ❑No ❑Commuter ❑Tourist/Other ❑Number Per Day 0 23.Type of Land Use ❑Open Space ❑Farm ❑Residential ®Commercial ❑Industrial ❑Institutional ❑Recreational ❑RR Yard 24.Is there an Adjacent Crossing with a Separate Number? 25.Quiet Zone (FRA provided) ❑Yes ®No If Yes,Provide Crossing Number ®No ❑24 Hr ❑Partial ❑Chicago Excused Date Established 26. HSR Corridor ID 27.Latitude in decimal degrees 28.Longitude in decimal degrees 29.Lat/Long Source ®N/A (WGS84std: nn.nnnnnnn) 45.2387460 (WGS84std: -nnn.nnnnnnn)-93.659779 ®Actual ❑Estimated 30.A. Railroad Use * 31.A. State Use 30.B. Railroad Use * 31.B. State Use 30.C. Railroad Use * 31.C. State Use 30.D. Railroad Use * 31.D. State Use 32.A. Narrative (Railroad Use) * 32.B. Narrative(State Use) (1.27 1.28 1.29)Value Provided by Railroad, Not Ye 33.Emergency Notification Telephone No.(posted) 34.Railroad Contact (Telephone No.) 35. State Contact (Telephone No.) 800-832-5452 817-352-1549 651-366-3667 Part II: Railroad Information 1.Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains 1.13. Total Night Thru Trains 1.C.Total Switching Trains 1.D.Total Transit Trains 1.E.Check if Less Than (6 AM to 6 PM) (6 PM to 6AM) One Movement Per Day 0 0 0 0 How many trains per week? 1 2.Year of Train Count Data(YYYY) 3.Speed of Train at Crossing 3.A.Maximum Timetable Speed(mph) 10 2019 3.13.Typical Speed Range Over Crossing(mph) From 1 to 10 4.Type and Count of Tracks Main 0 Siding0 Yard 1 Transit 0 Industry 0 5.Train Detection(Main Track only) ❑ Constant Warning Time ❑ Motion Detection ❑AFO ❑ PTC ❑ DC © Other ❑ None 6. Is Track Signaled? 7.A. Event Recorder 7.13. Remote Health Monitoring ❑ Yes ® No I ❑ Yes ❑ NaoC�p ❑ Yes ❑ No FORM FRA F 6180.71 (Rev. 08/03/2016) OAgeBda'Page fi�3expires 11/30/2022 Page 1 OF 2 U. S. DOT CROSSING INVENTORY FORM A.Revision Date(MM/DD/YYYY) PAGE 2 D.Crossing Inventory Number(7 char.) 09/04/2020 917446T Part III: Highway or Pathway Traffic Control Device Information 1.Are there 2.Types of Passive Traffic Control Devices associated with the Crossing Signs or Signals? 2 A Crossbuck 2.B.STOP Signs(R1-1) 2.C.YIELD Signs(R1-2) 2.D.Advance Warning Signs(Check all that apply;include count) ®None IR Yes ❑No Assemblies(count) (count) (count) ❑W10-1 ❑W10-3 ❑W10-11 1 0 ❑W10-2 ❑W10-4 ❑W10-12 2.E.Low Ground Clearance Sign 2.F.Pavement Markings 2.G.Channelization 2.11.EXEMPT Sign 2.1.ENS Sign(1-13) (W10-5) Devices/Medians (R15-3) Displayed ❑ Yes (count ) ❑Stop Lines ❑Dynamic Envelope ❑All Approaches ❑Median ❑Yes ®Yes © No ❑RR Xing Symbols ®None ❑One Approach ❑None ❑No ❑No 21 Other MUTCD Signs ❑Yes IR No 2.K.Private Crossing 21.LED Enhanced Signs(List types) Signs(if private) Specify Type Count Specify Type Count ❑Yes ❑No Specify Type Count 3.Types of Train Activated Warning Devices at the Grade Crossing(specify count of each device for all that apply) 3.A.Gate Arms 3.B.Gate Configuration 3.C.Cantilevered(or Bridged)Flashing Light 3.D.Mast Mounted Flashing Lights 3.E.Total Count of (count) Structures(count) (countofmasts) 0 Flashing Light Pairs ❑2 Quad ❑Full(Barrier) Over Traffic Lane 0 ❑Incandescent ❑Incandescent ❑LED Roadway 0 ❑3 Quad Resistance ❑Back Lights Included ❑Side Lights 0 Pedestrian ❑4 Quad ❑Median Gates Not Over Traffic Lane 0 ❑LED Included 3.F.Installation Date of Current 3.G.Wayside Horn 3.11.Highway Traffic Signals Controlling 3.1.Bells Active Warning Devices:(MM/YYYY) El YesCrossing (count) El Not Required ❑ No Installed on(MM/YYYY) ❑Yes ®No 0 31 Non-Train Active Warning 3.K.Other Flashing Lights or Warning Devices ❑Flagging/Flagman ❑Manually Operated Signals ❑ Watchman ❑Floodlighting ❑None Count 0 Specify type 4.A.Does nearby Hwy 4.8.Hwy Traffic Signal 4.C.Hwy Traffic Signal Preemption 5.Highway Traffic Pre-Signals 6.Highway Monitoring Devices Intersection have Interconnection ❑ Yes ❑ No (Check all that apply) Traffic Signals? ® Not Interconnected ❑ Yes-Photo/Video Recording ❑ For Traffic Signals ❑ Simultaneous Storage Distance* ❑ Yes—Vehicle Presence Detection ❑Yes ®No ❑ For Warning Signs ❑ Advance Stop Line Distance* ❑ None Part IV: Physical Characteristics 1.Traffic Lanes Crossing Railroad ❑ One-way Traffic 2. Is Roadway/Pathway 3. Does Track Run Down a Street? 4. Is Crossing Illuminated? (Street ❑ Two-way Traffic Paved? lights within approx.50 feet from Number of Lanes 2 ❑ Divided Traffic ER Yes ❑No ❑Yes ®No nearest rail) ❑Yes ®No 5. Crossing Surface(on Main Track,multiple types allowed) Installation Date*(MM/YYYY) Width* Length ❑ 1 Timber ❑ 2 Asphalt ❑ 3 Asphalt and Timber ® 4 Concrete ❑ 5 Concrete and Rubber ❑ 6 Rubber ❑ 7 Metal ❑ 8 Unconsolidated ❑ 9 Composite ❑ 10 Other(specify) 6. Intersecting Roadway within 500 feet? 7. Smallest Crossing Angle 8. Is Commercial Power Available?* ❑ Yes IR No If Yes,Approximate Distance(feet) ❑ 0°—29° ❑ 30°—59° ® 60.-90. ©Yes ❑No Part V: Public Highway Information 1.Highway System 2.Functional Classification of Road at Crossing 3.Is Crossing on State Highway 4.Highway Speed Limit ❑ (0) Rural ® (1) Urban System? 30 MPH ❑ (01)Interstate Highway System ❑ (1)Interstate ❑ (5)Major Collector ❑ Yes Lk No ®Posted ❑Statutory ❑ (02)Other Nat Hwy System(NHS) ❑ (2)Other Freeways and Expressways 5.Linear Referencing System(LRS Route ID) ❑ (03)Federal AID,Not NHS ❑ (3)Other Principal Arterial ❑ (6)Minor Collector ® (08)Non-Federal Aid ® (4)Minor Arterial ❑ (7)Local 6.LRS Milepost 7. Annual Average Daily Traffic (AADT) 8. Estimated Percent Trucks 9. Regularly Used by School Buses? 10. Emergency Services Route Year 2004 AADT 011000 05 % ❑Yes IR No Average Number per Day ❑Yes ❑No Submission Information -This information is used for administrative purposes and is not available on the public website. Submitted by Organization Phone Date Public reporting burden for this information collection is estimated to average 30 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995,a federal agency may not conduct or sponsor,and a person is not required to,nor shall a person be subject to a penalty for failure to comply with,a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection,including for reducing this burden to: Information Collection Officer,Federal Railroad Administration,1200 New Jersey Ave.SE,MS-25 Washington,DC 20590. FORM FRA F 6180.71 (Rev. 08/03/2016) OMB approval expires 11/30/2022 Page 2 OF 2 Agenda Page 114 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No.2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings(including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II,and the Submission Information section.For grade-separated highway-rail or pathway crossings(including pedestrian station crossings),complete the Header,Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields.Note:For private crossings only,Part I Item 20 and Part III Item 2X are required unless otherwise noted. An asterisk*denotes an optional field. A.Revision Date B.Reporting Agency C.Reason for Update(Select only one) D.DOT Crossing (MM/DD/YYYY) ®Railroad ❑Transit ®Change in ❑New ❑Closed ❑No Train ❑Quiet Inventory Number 09/02/2020 Data Crossing Traffic Zone Update ❑State ❑Other ❑Re-Open ❑Date ❑Change in Primary ❑Admin. 095668D Change Only Operating RR Correction Part I: Location and Classification Information 1.Primary Operating Railroad 2.State 3.County BNSF Railway Company[BNSFi MINNESOTA WRIGHT 4.City/Municipality 5.Street/Road Name&Block Number 6.Highway Type&No. ®In PRIVATE ❑Near ALBERTVILLE (Street/Road Name) I*(Block Number) CITY 7.Do Other Railroads Operate a Separate Track at Crossing? ❑Yes ®No 8.Do Other Railroads Operate Over Your Track at Crossing? ❑Yes ®No If Yes,Specify RR If Yes,Specify RR 9.Railroad Division or Region 10.Railroad Subdivision or District 11.Branch or Line Name 12.RR Milepost 0026.970 ❑None TWIN CITIES ❑None MONTICELLO ❑None LNDALE J-MONTIC (prefix) I (nnnn.nnn) I (suffix) 13.Line Segment 14.Nearest RR Timetable 15.Parent RR (if applicable) 16.Crossing Owner(if applicable) * Station 202 ALBERTVILLE ®N/A ❑N/A BNSF 17.Crossing Type 18.Crossing Purpose 19.Crossing Position 20.Public Access 21.Type of Train 22.Average Passenger ®Highway ©At Grade (if Private Crossing) ©Freight ❑Transit Train Count Per Day ❑Public ❑Pathway,Ped. ❑RR Under ❑Yes ❑Intercity Passenger ❑Shared Use Transit ❑Less Than One Per Day ®Private ❑Station,Ped. ❑RR Over ©No ❑Commuter ❑Tourist/Other ❑Number Per Day 0 23.Type of Land Use ❑Open Space ❑Farm ❑Residential ❑Commercial ®Industrial ❑Institutional ❑Recreational ❑RR Yard 24.Is there an Adjacent Crossing with a Separate Number? 25.Quiet Zone (FRA provided) ❑Yes ®No If Yes,Provide Crossing Number ®No ❑24 Hr ❑Partial ❑Chicago Excused Date Established 26. HSR Corridor ID 27.Latitude in decimal degrees 28.Longitude in decimal degrees 29.Lat/Long Source ®N/A (WGS84std: nn.nnnnnnn) 45.2376500 (WGS84std: -nnn.nnnnnnn)-93.657017 ®Actual ❑Estimated 30.A. Railroad Use * 31.A. State Use 30.B. Railroad Use * 31.B. State Use 30.C. Railroad Use * 31.C. State Use 30.D. Railroad Use * 31.D. State Use 32.A. Narrative (Railroad Use) *COULD BE A PRIV IND ROAD 32.B. Narrative(State Use) *COULD BE A PRIV IND ROAD 33.Emergency Notification Telephone No.(posted) 34.Railroad Contact (Telephone No.) 35. State Contact (Telephone No.) 800-832-5452 817-352-1549 651-366-3667 Part II: Railroad Information 1.Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains 1.13. Total Night Thru Trains 1.C.Total Switching Trains 1.D.Total Transit Trains 1.E.Check if Less Than (6 AM to 6 PM) (6 PM to 6AM) One Movement Per Day 0 0 0 0 How many trains per week? 4 2.Year of Train Count Data(YYYY) 3.Speed of Train at Crossing 3.A.Maximum Timetable Speed(mph) 10 2019 3.13.Typical Speed Range Over Crossing(mph) From 1 to 10 4.Type and Count of Tracks Main 0 Siding0 Yard 2 Transit 0 Industry 0 5.Train Detection(Main Track only) ❑ Constant Warning Time ❑ Motion Detection ❑AFO ❑ PTC ❑ DC ❑ Other ® None 6. Is Track Signaled? 7.A. Event Recorder 7.13. Remote Health Monitoring ❑ Yes ® No I ❑ Yes ❑ NaoC�p ❑ Yes ❑ No FORM FRA F 6180.71 (Rev. 08/03/2016) OAgeBda'Page fi�5expires 11/30/2022 Page 1 OF 2 U. S. DOT CROSSING INVENTORY FORM A.Revision Date(MM/DD/YYYY) PAGE 2 D.Crossing Inventory Number(7chor.) 09/02/2020 095668D Part III: Highway or Pathway Traffic Control Device Information 1.Are there 2.Types of Passive Traffic Control Devices associated with the Crossing Signs or Signals? 2 A Crossbuck 2.13.STOP Signs(R1-1) 2.C.YIELD Signs(R1-2) 2.D.Advance Warning Signs(Check all that apply;include count) ®None IR Yes ❑No Assemblies(count) (count) (count) ❑W10-1 ❑W10-3 ❑W10-11 2 0 ❑W10-2 ❑W10-4 ❑W10-12 2.E.Low Ground Clearance Sign 2.F.Pavement Markings 2.G.Channelization 2.H.EXEMPT Sign 2.1.ENS Sign(1-13) (W10-5) Devices/Medians (R15-3) Displayed ❑ Yes (count ) ❑Stop Lines ❑Dynamic Envelope ❑All Approaches ❑Median ❑Yes ®Yes © No ❑RR Xing Symbols ®None ❑One Approach ❑None ❑No ❑No 21 Other MUTCD Signs IR Yes ❑No 2.K.Private Crossing 21.LED Enhanced Signs(List types) Signs(if private) Specify Type Count Specify Type Count ®Yes El No Specify Type Count 3.Types of Train Activated Warning Devices at the Grade Crossing(specify count of each device for all that apply) 3.A.Gate Arms 3.B.Gate Configuration 3.C.Cantilevered(or Bridged)Flashing Light 3.D.Mast Mounted Flashing Lights 3.E.Total Count of (count) Structures(count) (countofmasts) 0 Flashing Light Pairs ❑2 Quad ❑Full(Barrier) Over Traffic Lane 0 ❑Incandescent ❑Incandescent ❑LED Roadway 0 ❑3 Quad Resistance ❑Back Lights Included ❑Side Lights 0 Pedestrian ❑4 Quad ❑Median Gates Not Over Traffic Lane 0 ❑LED Included 3.F.Installation Date of Current 3.G.Wayside Horn 3.H.Highway Traffic Signals Controlling 3.1.Bells Active Warning Devices:(MM/YYYY) El YesCrossing (count) El Not Required ❑ No Installed on(MM/YYYY) ❑Yes ®No 0 31 Non-Train Active Warning 3.K.Other Flashing Lights or Warning Devices ❑Flagging/Flagman ❑Manually Operated Signals ❑ Watchman ❑Floodlighting ❑None Count 0 Specify type 4.A.Does nearby Hwy 4.13.Hwy Traffic Signal 4.C.Hwy Traffic Signal Preemption 5.Highway Traffic Pre-Signals 6.Highway Monitoring Devices Intersection have Interconnection ❑ Yes ❑ No (Check all that apply) Traffic Signals? ® Not Interconnected ❑ Yes-Photo/Video Recording ❑ For Traffic Signals ❑ Simultaneous Storage Distance* ❑ Yes—Vehicle Presence Detection ❑Yes ®No ❑ For Warning Signs ❑ Advance Stop Line Distance* ❑ None Part IV: Physical Characteristics 1.Traffic Lanes Crossing Railroad ❑ One-way Traffic 2. Is Roadway/Pathway 3. Does Track Run Down a Street? 4. Is Crossing Illuminated? (Street ❑ Two-way Traffic Paved? lights within approx.50 feet from Number of Lanes 2 ❑ Divided Traffic ❑Yes ®No ❑Yes ®No nearest rail) ❑Yes ®No 5. Crossing Surface(on Main Track,multiple types allowed) Installation Date*(MM/YYYY) Width* Length ® 1 Timber ❑ 2 Asphalt ❑ 3 Asphalt and Timber ❑ 4 Concrete ❑ 5 Concrete and Rubber ❑ 6 Rubber ❑ 7 Metal ❑ 8 Unconsolidated ❑ 9 Composite ❑ 10 Other(specify) 6. Intersecting Roadway within 500 feet? 7. Smallest Crossing Angle 8. Is Commercial Power Available?* IR Yes ❑ No If Yes,Approximate Distance(feet) 75 ❑ 0°—29° ❑ 30°—59° ® 60.-90. ©Yes ❑No Part V: Public Highway Information 1.Highway System 2.Functional Classification of Road at Crossing 3.Is Crossing on State Highway 4.Highway Speed Limit ® (0) Rural ❑ (1) Urban System? 10 MPH ❑ (01)Interstate Highway System ❑ (1)Interstate ❑ (5)Major Collector ❑ Yes Lk No ®Posted ❑Statutory ❑ (02)Other Nat Hwy System(NHS) ❑ (2)Other Freeways and Expressways 5.Linear Referencing System(LRS Route ID) ❑ (03)Federal AID,Not NHS ❑ (3)Other Principal Arterial ❑ (6)Minor Collector ® (08)Non-Federal Aid ❑ (4)Minor Arterial ® (7)Local 6.LRS Milepost 7. Annual Average Daily Traffic (AADT) 8. Estimated Percent Trucks 9. Regularly Used by School Buses? 10. Emergency Services Route Year 2011 AADT 000100 10 % ❑Yes ®No Average Number per Day ❑Yes ❑No Submission Information -This information is used for administrative purposes and is not available on the public website. Submitted by Organization Phone Date Public reporting burden for this information collection is estimated to average 30 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995,a federal agency may not conduct or sponsor,and a person is not required to,nor shall a person be subject to a penalty for failure to comply with,a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection,including for reducing this burden to: Information Collection Officer,Federal Railroad Administration,1200 New Jersey Ave.SE,MS-25 Washington,DC 20590. FORM FRA F 6180.71 (Rev. 08/03/2016) OMB approval expires 11/30/2022 Page 2 OF 2 Agenda Page 116 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No.2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings(including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II,and the Submission Information section.For grade-separated highway-rail or pathway crossings(including pedestrian station crossings),complete the Header,Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields.Note:For private crossings only,Part I Item 20 and Part III Item 2X are required unless otherwise noted. An asterisk*denotes an optional field. A.Revision Date B.Reporting Agency C.Reason for Update(Select only one) D.DOT Crossing (MM/DD/YYYY) ®Railroad ❑Transit ®Change in ❑New ❑Closed ❑No Train ❑Quiet Inventory Number 09/02/2020 Data Crossing Traffic Zone Update ❑State ❑Other ❑Re-Open ❑Date ❑Change in Primary ❑Admin. 095667W Change Only Operating RR Correction Part I: Location and Classification Information 1.Primary Operating Railroad 2.State 3.County BNSF Railway Company[BNSFi MINNESOTA WRIGHT 4.City/Municipality 5.Street/Road Name&Block Number 6.Highway Type&No. ®In MAIN AVE NE ❑Near ALBERTVILLE (Street/Road Name) I*(Block Number) CSAH 35 7.Do Other Railroads Operate a Separate Track at Crossing? ❑Yes ®No 8.Do Other Railroads Operate Over Your Track at Crossing? ❑Yes ®No If Yes,Specify RR If Yes,Specify RR 9.Railroad Division or Region 10.Railroad Subdivision or District 11.Branch or Line Name 12.RR Milepost 0026.804 ❑None TWIN CITIES ❑None MONTICELLO ❑None LNDALE J-MONTIC (prefix) I (nnnn.nnn) I (suffix) 13.Line Segment 14.Nearest RR Timetable 15.Parent RR (if applicable) 16.Crossing Owner(if applicable) * Station 202 ALBERTVILLE ®N/A ❑N/A BNSF 17.Crossing Type 18.Crossing Purpose 19.Crossing Position 20.Public Access 21.Type of Train 22.Average Passenger ®Highway ©At Grade (if Private Crossing) ©Freight ❑Transit Train Count Per Day ®Public ❑Pathway,Ped. ❑RR Under ❑Yes ❑Intercity Passenger ❑Shared Use Transit ❑Less Than One Per Day ❑Private ❑Station,Ped. ❑RR Over ❑No ❑Commuter ❑Tourist/Other ❑Number Per Day 0 23.Type of Land Use ❑Open Space ❑Farm ❑Residential ®Commercial ❑Industrial ❑Institutional ❑Recreational ❑RR Yard 24.Is there an Adjacent Crossing with a Separate Number? 25.Quiet Zone (FRA provided) ❑Yes ®No If Yes,Provide Crossing Number ®No ❑24 Hr ❑Partial ❑Chicago Excused Date Established 26. HSR Corridor ID 27.Latitude in decimal degrees 28.Longitude in decimal degrees 29.Lat/Long Source ®N/A (WGS84std: nn.nnnnnnn) 45.2370000 (WGS84std: -nnn.nnnnnnn)-93.654333 ®Actual ❑Estimated 30.A. Railroad Use * 31.A. State Use *F0586 30.B. Railroad Use * 31.B. State Use 30.C. Railroad Use * 31.C. State Use 30.D. Railroad Use * 31.D. State Use 32.A. Narrative (Railroad Use) * 32.B. Narrative(State Use) (1.27 1.28 1.29)Value Provided by Railroad, Not Ye 33.Emergency Notification Telephone No.(posted) 34.Railroad Contact (Telephone No.) 35. State Contact (Telephone No.) 800-832-5452 817-352-1549 651-366-3667 Part II: Railroad Information 1.Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains 1.13. Total Night Thru Trains 1.C.Total Switching Trains 1.D.Total Transit Trains 1.E.Check if Less Than (6 AM to 6 PM) (6 PM to 6AM) One Movement Per Day 0 0 0 0 How many trains per week? 4 2.Year of Train Count Data(YYYY) 3.Speed of Train at Crossing 3.A.Maximum Timetable Speed(mph) 10 2019 3.13.Typical Speed Range Over Crossing(mph) From 1 to 10 4.Type and Count of Tracks Main 0 Siding0 Yard 1 Transit 0 Industry 0 5.Train Detection(Main Track only) ❑ Constant Warning Time ❑ Motion Detection ❑AFO ❑ PTC ❑ DC © Other ❑ None 6. Is Track Signaled? 7.A. Event Recorder 7.13. Remote Health Monitoring ❑ Yes ® No I ❑ Yes ❑ NaoC�p ❑ Yes ❑ No FORM FRA F 6180.71 (Rev. 08/03/2016) OAgeBda'Page fi ppires 11/30/2022 Page 1 OF 2 U. S. DOT CROSSING INVENTORY FORM A.Revision Date(MM/DD/YYYY) PAGE 2 D.Crossing Inventory Number(7chor.) 09/02/2020 095667W Part III: Highway or Pathway Traffic Control Device Information 1.Are there 2.Types of Passive Traffic Control Devices associated with the Crossing Signs or Signals? 2 A Crossbuck 2.B.STOP Signs(R1-1) 2.C.YIELD Signs(R1-2) 2.D.Advance Warning Signs(Check all that apply;include count) ®None IR Yes ❑No Assemblies(count) (count) (count) ❑W10-1 ❑W10-3 ❑W10-11 0 0 ❑W10-2 ❑W10-4 ❑W10-12 2.E.Low Ground Clearance Sign 2.F.Pavement Markings 2.G.Channelization 2.11.EXEMPT Sign 2.1.ENS Sign(1-13) (W10-5) Devices/Medians (R15-3) Displayed ❑ Yes (count ) ❑Stop Lines ❑Dynamic Envelope ❑All Approaches ❑Median ❑Yes ®Yes © No ❑RR Xing Symbols ®None ❑One Approach ❑None ❑No ❑No 21 Other MUTCD Signs ❑Yes IR No 2.K.Private Crossing 21.LED Enhanced Signs(List types) Signs(if private) Specify Type Count Specify Type Count ❑Yes ❑No Specify Type Count 3.Types of Train Activated Warning Devices at the Grade Crossing(specify count of each device for all that apply) 3.A.Gate Arms 3.B.Gate Configuration 3.C.Cantilevered(or Bridged)Flashing Light 3.D.Mast Mounted Flashing Lights 3.E.Total Count of (count) Structures(count) (countofmasts) 2 Flashing Light Pairs ❑2 Quad ❑Full(Barrier) Over Traffic Lane 0 ❑Incandescent ❑Incandescent ❑LED Roadway 0 ❑3 Quad Resistance ❑Back Lights Included ❑Side Lights 4 Pedestrian ❑4 Quad ❑Median Gates Not Over Traffic Lane 0 ❑LED Included 3.F.Installation Date of Current 3.G.Wayside Horn 3.11.Highway Traffic Signals Controlling 3.1.Bells Active Warning Devices:(MM/YYYY) El YesCrossing (count) El Not Required ❑ No Installed on(MM/YYYY) ❑Yes ®No 0 31 Non-Train Active Warning 3.K.Other Flashing Lights or Warning Devices ❑Flagging/Flagman ❑Manually Operated Signals ❑ Watchman ❑Floodlighting ❑None Count 0 Specify type 4.A.Does nearby Hwy 4.8.Hwy Traffic Signal 4.C.Hwy Traffic Signal Preemption 5.Highway Traffic Pre-Signals 6.Highway Monitoring Devices Intersection have Interconnection ❑ Yes ❑ No (Check all that apply) Traffic Signals? ® Not Interconnected ❑ Yes-Photo/Video Recording ❑ For Traffic Signals ❑ Simultaneous Storage Distance* ❑ Yes—Vehicle Presence Detection ❑Yes ®No ❑ For Warning Signs ❑ Advance Stop Line Distance* ❑ None Part IV: Physical Characteristics 1.Traffic Lanes Crossing Railroad ❑ One-way Traffic 2. Is Roadway/Pathway 3. Does Track Run Down a Street? 4. Is Crossing Illuminated? (Street ❑ Two-way Traffic Paved? lights within approx.50 feet from Number of Lanes 2 ❑ Divided Traffic ER Yes ❑No ❑Yes ®No nearest rail) ®Yes ❑No 5. Crossing Surface(on Main Track,multiple types allowed) Installation Date*(MM/YYYY) Width* Length ❑ 1 Timber © 2 Asphalt ❑ 3 Asphalt and Timber ❑ 4 Concrete ❑ 5 Concrete and Rubber ❑ 6 Rubber ❑ 7 Metal ❑ 8 Unconsolidated ❑ 9 Composite ❑ 10 Other(specify) 6. Intersecting Roadway within 500 feet? 7. Smallest Crossing Angle 8. Is Commercial Power Available?* ❑ Yes IR No If Yes,Approximate Distance(feet) ❑ 0°—29° ❑ 30°—59° ® 60.-90. ©Yes ❑No Part V: Public Highway Information 1.Highway System 2.Functional Classification of Road at Crossing 3.Is Crossing on State Highway 4.Highway Speed Limit ® (0) Rural ❑ (1) Urban System? 30 MPH ❑ (01)Interstate Highway System ❑ (1)Interstate ❑ (5)Major Collector ❑ Yes Lk No ®Posted ❑Statutory ❑ (02)Other Nat Hwy System(NHS) ❑ (2)Other Freeways and Expressways 5.Linear Referencing System(LRS Route ID) ❑ (03)Federal AID,Not NHS ❑ (3)Other Principal Arterial ® (6)Minor Collector ® (08)Non-Federal Aid ❑ (4)Minor Arterial ❑ (7)Local 6.LRS Milepost 7. Annual Average Daily Traffic (AADT) 8. Estimated Percent Trucks 9. Regularly Used by School Buses? 10. Emergency Services Route Year 2011 AADT 004400 10 % ❑Yes IR No Average Number per Day ❑Yes ❑No Submission Information -This information is used for administrative purposes and is not available on the public website. Submitted by Organization Phone Date Public reporting burden for this information collection is estimated to average 30 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995,a federal agency may not conduct or sponsor,and a person is not required to,nor shall a person be subject to a penalty for failure to comply with,a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection,including for reducing this burden to: Information Collection Officer,Federal Railroad Administration,1200 New Jersey Ave.SE,MS-25 Washington,DC 20590. FORM FRA F 6180.71 (Rev. 08/03/2016) OMB approval expires 11/30/2022 Page 2 OF 2 Agenda Page 118 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No.2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings(including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II,and the Submission Information section.For grade-separated highway-rail or pathway crossings(including pedestrian station crossings),complete the Header,Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields.Note:For private crossings only,Part I Item 20 and Part III Item 2X are required unless otherwise noted. An asterisk*denotes an optional field. A.Revision Date B.Reporting Agency C.Reason for Update(Select only one) D.DOT Crossing (MM/DD/YYYY) ®Railroad ❑Transit ®Change in ❑New ❑Closed ❑No Train ❑Quiet Inventory Number 09/02/2020 Data Crossing Traffic Zone Update ❑State ❑Other ❑Re-Open ❑Date ❑Change in Primary ❑Admin. 068446X Change Only Operating RR Correction Part I: Location and Classification Information 1.Primary Operating Railroad 2.State 3.County BNSF Railway Company[BNSFi MINNESOTA WRIGHT 4.City/Municipality 5.Street/Road Name&Block Number 6.Highway Type&No. ®In BARTHEL IND DR ❑Near ALBERTVILLE (Street/Road Name) I*(Block Number) TRD 902 7.Do Other Railroads Operate a Separate Track at Crossing? ❑Yes ®No 8.Do Other Railroads Operate Over Your Track at Crossing? ❑Yes ®No If Yes,Specify RR If Yes,Specify RR 9.Railroad Division or Region 10.Railroad Subdivision or District 11.Branch or Line Name 12.RR Milepost 0026.450 ❑None TWIN CITIES ❑None MONTICELLO ❑None LNDALE J-MONTIC (prefix) I (nnnn.nnn) I (suffix) 13.Line Segment 14.Nearest RR Timetable 15.Parent RR (if applicable) 16.Crossing Owner(if applicable) * Station 202 ALBERTVILLE ®N/A ❑N/A BNSF 17.Crossing Type 18.Crossing Purpose 19.Crossing Position 20.Public Access 21.Type of Train 22.Average Passenger ®Highway ©At Grade (if Private Crossing) ©Freight ❑Transit Train Count Per Day ®Public ❑Pathway,Ped. ❑RR Under ❑Yes ❑Intercity Passenger ❑Shared Use Transit ❑Less Than One Per Day ❑Private ❑Station,Ped. ❑RR Over ❑No ❑Commuter ❑Tourist/Other ❑Number Per Day 0 23.Type of Land Use ❑Open Space ❑Farm ®Residential ❑Commercial ❑Industrial ❑Institutional ❑Recreational ❑RR Yard 24.Is there an Adjacent Crossing with a Separate Number? 25.Quiet Zone (FRA provided) ❑Yes ®No If Yes,Provide Crossing Number ®No ❑24 Hr ❑Partial ❑Chicago Excused Date Established 26. HSR Corridor ID 27.Latitude in decimal degrees 28.Longitude in decimal degrees 29.Lat/Long Source ®N/A (WGS84std: nn.nnnnnnn) 45.2326667 (WGS84std: -nnn.nnnnnnn)-93.646667 ®Actual ❑Estimated 30.A. Railroad Use * 31.A. State Use *F1271 30.B. Railroad Use * 31.B. State Use 30.C. Railroad Use * 31.C. State Use 30.D. Railroad Use * 31.D. State Use 32.A. Narrative (Railroad Use) * 32.B. Narrative(State Use) (1.27 1.28 1.29)Value Provided by Railroad, Not Ye 33.Emergency Notification Telephone No.(posted) 34.Railroad Contact (Telephone No.) 35. State Contact (Telephone No.) 800-832-5452 817-352-1549 651-366-3667 Part II: Railroad Information 1.Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains 1.13. Total Night Thru Trains 1.C.Total Switching Trains 1.D.Total Transit Trains 1.E.Check if Less Than (6 AM to 6 PM) (6 PM to 6AM) One Movement Per Day 0 0 0 0 How many trains per week? 4 2.Year of Train Count Data(YYYY) 3.Speed of Train at Crossing 3.A.Maximum Timetable Speed(mph) 25 2019 3.13.Typical Speed Range Over Crossing(mph) From 1 to 25 4.Type and Count of Tracks Main 1 Siding0 Yard 0 Transit 0 Industry 0 5.Train Detection(Main Track only) ❑K Constant Warning Time ❑ Motion Detection ❑AFO ❑ PTC ❑ DC ❑ Other ❑ None 6. Is Track Signaled? 7.A. Event Recorder 7.13. Remote Health Monitoring ❑ Yes ® No I ❑ Yes ❑ NaoC�p ❑ Yes ❑ No FORM FRA F 6180.71 (Rev. 08/03/2016) OAgeBda'Page fi�gexpires 11/30/2022 Page 1 OF 2 U. S. DOT CROSSING INVENTORY FORM A.Revision Date(MM/DD/YYYY) PAGE 2 D.Crossing Inventory Number(7 char.) 09/02/2020 068446X Part III: Highway or Pathway Traffic Control Device Information 1.Are there 2.Types of Passive Traffic Control Devices associated with the Crossing Signs or Signals? 2 A Crossbuck 2.B.STOP Signs(R1-1) 2.C.YIELD Signs(R1-2) 2.D.Advance Warning Signs(Check all that apply;include count) ®None IR Yes ❑No Assemblies(count) (count) (count) ❑W10-1 ❑W10-3 ❑W10-11 0 0 ❑W10-2 ❑W10-4 ❑W10-12 2.E.Low Ground Clearance Sign 2.F.Pavement Markings 2.G.Channelization 2.11.EXEMPT Sign 2.1.ENS Sign(1-13) (W10-5) Devices/Medians (R15-3) Displayed ❑ Yes (count ) ❑Stop Lines ❑Dynamic Envelope ❑All Approaches ❑Median ❑Yes ®Yes © No ❑RR Xing Symbols ®None ❑One Approach ❑None ❑No ❑No 21 Other MUTCD Signs ❑Yes IR No 2.K.Private Crossing 21.LED Enhanced Signs(List types) Signs(if private) Specify Type Count Specify Type Count ❑Yes ❑No Specify Type Count 3.Types of Train Activated Warning Devices at the Grade Crossing(specify count of each device for all that apply) 3.A.Gate Arms 3.B.Gate Configuration 3.C.Cantilevered(or Bridged)Flashing Light 3.D.Mast Mounted Flashing Lights 3.E.Total Count of (count) Structures(count) (countofmasts) 0 Flashing Light Pairs ❑2 Quad ❑Full(Barrier) Over Traffic Lane 2 ❑Incandescent ❑Incandescent ❑LED Roadway 0 ❑3 Quad Resistance ❑Back Lights Included ❑Side Lights 8 Pedestrian ❑4 Quad ❑Median Gates Not Over Traffic Lane 0 ❑LED Included 3.F.Installation Date of Current 3.G.Wayside Horn 3.11.Highway Traffic Signals Controlling 3.1.Bells Active Warning Devices:(MM/YYYY) El YesCrossing (count) El Not Required ❑ No Installed on(MM/YYYY) ❑Yes ®No 1 31 Non-Train Active Warning 3.K.Other Flashing Lights or Warning Devices ❑Flagging/Flagman ❑Manually Operated Signals ❑ Watchman ❑Floodlighting ❑None Count 0 Specify type 4.A.Does nearby Hwy 4.8.Hwy Traffic Signal 4.C.Hwy Traffic Signal Preemption 5.Highway Traffic Pre-Signals 6.Highway Monitoring Devices Intersection have Interconnection ❑ Yes ❑ No (Check all that apply) Traffic Signals? ® Not Interconnected ❑ Yes-Photo/Video Recording ❑ For Traffic Signals ❑ Simultaneous Storage Distance* ❑ Yes—Vehicle Presence Detection ❑Yes ®No ❑ For Warning Signs ❑ Advance Stop Line Distance* ❑ None Part IV: Physical Characteristics 1.Traffic Lanes Crossing Railroad ❑ One-way Traffic 2. Is Roadway/Pathway 3. Does Track Run Down a Street? 4. Is Crossing Illuminated? (Street ❑ Two-way Traffic Paved? lights within approx.50 feet from Number of Lanes 2 ❑ Divided Traffic ER Yes ❑No ❑Yes ®No nearest rail) ®Yes ❑No 5. Crossing Surface(on Main Track,multiple types allowed) Installation Date*(MM/YYYY) Width* Length ❑ 1 Timber © 2 Asphalt ❑ 3 Asphalt and Timber ❑ 4 Concrete ❑ 5 Concrete and Rubber ❑ 6 Rubber ❑ 7 Metal ❑ 8 Unconsolidated ❑ 9 Composite ❑ 10 Other(specify) 6. Intersecting Roadway within 500 feet? 7. Smallest Crossing Angle 8. Is Commercial Power Available?* ❑ Yes IR No If Yes,Approximate Distance(feet) ❑ 0°—29° ❑ 30°—59° ® 60.-90. ©Yes ❑No Part V: Public Highway Information 1.Highway System 2.Functional Classification of Road at Crossing 3.Is Crossing on State Highway 4.Highway Speed Limit ® (0) Rural ❑ (1) Urban System? 30 MPH ❑ (01)Interstate Highway System ❑ (1)Interstate ❑ (5)Major Collector ❑ Yes Lk No ®Posted ❑Statutory ❑ (02)Other Nat Hwy System(NHS) ❑ (2)Other Freeways and Expressways 5.Linear Referencing System(LRS Route ID) ❑ (03)Federal AID,Not NHS ❑ (3)Other Principal Arterial ❑ (6)Minor Collector ® (08)Non-Federal Aid ❑ (4)Minor Arterial ® (7)Local 6.LRS Milepost 7. Annual Average Daily Traffic (AADT) 8. Estimated Percent Trucks 9. Regularly Used by School Buses? 10. Emergency Services Route Year 2011 AADT 002200 05 % ❑Yes IR No Average Number per Day ❑Yes ❑No Submission Information -This information is used for administrative purposes and is not available on the public website. Submitted by Organization Phone Date Public reporting burden for this information collection is estimated to average 30 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995,a federal agency may not conduct or sponsor,and a person is not required to,nor shall a person be subject to a penalty for failure to comply with,a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection,including for reducing this burden to: Information Collection Officer,Federal Railroad Administration,1200 New Jersey Ave.SE,MS-25 Washington,DC 20590. FORM FRA F 6180.71 (Rev. 08/03/2016) OMB approval expires 11/30/2022 Page 2 OF 2 Agenda Page 120 �lbcrtvillc Mayor and Council Request for Action I f April 19, 2021 SUBJECT: ADMINISTRATION-APPROVE PARTICIPATION IN THE WRIGHT COUNTY ECONOMIC DEVELOPMENT AUTHORITY RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: MOTION TO: adopt Resolution No. 2021-022 opting the City of Albertville to participate in the Wright County Economic Development Authority. BACKGROUND: The formation of the Wright County Economic Development Authority (EDA)was recommended by an Advisory Committee which included city and township representatives. The Advisory Committee met in August and October 2020 and provided a report in November of 2020 to the Wright County Board which passed a resolution establishing the Wright County EDA. Under state law, county EDAs may operate only in cities and townships that have adopted resolutions electing to participate in it. KEY ISSUES: • The Wright County Board established the Wright County Economic Development Authority to guide economic growth within Wright County. • The EDA operates under the authority of Minnesota Statutes, Section 469.090 through 469.1082 and has more legal authority to pursue the repurposing of public assets than do counties themselves.. • The EDA will partner with local cities and townships as well as the Wright County Economic Development Partnership and support their efforts to achieve specific projects and advance broader initiatives. • The EDA will seek to access state and federal resources that are mainly available to larger public development agencies. LEGAL ISSUES: The Mayor and City Council have the authority to approve the City of Albertville's participation in the Wright County Economic Development Authority. Submitted by: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2021-022 Agenda Page 121 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2021-022 RESOLUTION OPTING THE CITY OF ALBERTVILE TO PARTICIPATE IN THE WRIGHT COUNTY ECONOMIC DEVELOPMENT AUTHORITY WHEREAS,The City of Albertville, Minnesota(the"Municipality") is located within Wright County, Minnesota(the"County"); and WHEREAS,pursuant to a resolution adopted by the Board of Commissioners of the County on November 24, 2020, the County established the Wright County Economic Development Authority (the "EDA") in accordance with Minnesota Statutes, Section 469.090 through 469.1082, as amended (the EDA Act"); and WHEREAS, Section 469.1082, subd. 5 of the EDA Act provides that the area of operation of the EDA shall include all cities and townships within the County that have adopted resolutions electing to participate in the EDA; and WHEREAS,the governing body of the Municipality has determined that it is in the best interests of the Municipality to elect to participate in the EDA; and WHEREAS,the Municipality may make an election to withdraw from participation in the EDA every fifth year following the adoption of the resolution electing to participate, all in accordance with the terms of Section 469.1082, subd. 5 of the EDA Act; and WHEREAS,notwithstanding Section 469.1082, subd. 5, if the EDA enacts an EDA levy, the EDA will notify the Municipality of the enactment of such levy and the Municipality shall have the opportunity to withdraw its participation in the EDA prior to the levy going into effect. NOW, THEREFORE,BE IT RESOLVED,by the City Council of the City Albertville, Minnesota as follows: 1. The Municipality hereby elects to participate in the EDA. 2. The election to participate in the EDA shall take effect on the date of adoption of this approval and may only be withdrawn in accordance with Section 469.1082, subdivision 5 of the EDA Act. Adopted by the City Council of the City of Albertville on this 19th day of April, 2021. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 122