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2021-04-19 City Council Minutes „"N0o ro, Nbcrtvil sal" WOW ft UFO. ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES April 19, 2021— 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7:01 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hudson, Olson and Zagorski Staff Present: City Administrator-PWD Nafstad, City Attorney Couri, City Planner Brixius,Fire Chief Bullen, Finance Director Lannes and City Clerk Luedke. 3. Recognitions—Presentations—Introductions A. 2020 Audit Presentation—ABDO,Eick& Meyers LLC Mr. Andy Berg,ABDO, presented the 2020 Audit report which included the auditor's opinion, fund results and the key performance indicators. He said the City received a clean opinion from the firm and stated that the only minor concern was regarding the limited segregation of duties, but that this has been a regular finding due to the size of the City. He said the City's general fund revenues were up this year due to the CARES money the City had received and the highest expenditure for the City continues to be for public safety. Mr. Berg also provided an overview of the City's water, sewer, storm water and recycling funds and answered questions from Council. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to accept the 2020 audit report as presented. Ayes: Cocking,Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda There were no amendments to the agenda. MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the April 19, 2021, agenda as submitted. Ayes: Cocking, Hendrickson,Hudson, Olson and Zagorski.Nays: None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. City Council Meeting Minutes Page 2 Regular Meeting of April 19,2021 6. Consent Agenda- continued A. Approve the April 5, 2021, Local Board of Appeal and Equalization Meeting minutes as amended. B. Approve the April 5, 2021,regular City Council Meeting minutes as presented. C. Authorize the Monday,April 19, 2021, payment of claims as presented,except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve the revisions and updates to the 2021 Fire Department Standard Operating Policies and Procedures. E. Adopt Resolution No. 2021-018 authorizing the Mayor and City Clerk to enter into the Court Data Services Subscriber Amendment Agreement and Joint Powers Agreement between the MN Bureau of Criminal Apprehension and City of Albertville on behalf of Wright County for access to the MN BCA's criminal justice database. F. Adopt Resolution No. 2021-019 authorizing and documenting Inter-Fund Loans to Fund Negative Fund balances. • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF# 17 Old Castle 2015 Fund (417)in the amount of$387,773.86 to fund the negative balance in the TIF fund; and • Inter-Fund Loan from Industrial Park Debt Service Fund (362)to TIF# 16 Mold Tech 2015 Fund(416) in the amount of$5,820.98 to fund the negative balance in TIF fund. G. Adopt Resolution No.2021-020 authorizing the Transfer of Funds. • Transfer $30,054.53 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond payments; and • Transfer$710,652.74 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond payments. Councilmember Olson had one correction to the April 5, 2021, Local Board of Appeal and Equalization Meeting minutes regarding the time of adjournment. MOTION made by Councilmember Olson, seconded by Councilmember Hudson to approve the April 19, 2021, Consent Agenda as amended. Ayes: Cocking,Hendrickson,Hudson, Olson and Zagorski. Nays:None. The motion carried. 7. Public Hearing—None 8. Wright County Sheriffs Office—Updates, reports, etc. There were no updates from the Wright County Sheriff's Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena,Planning, JPWB,Parks, Fire Board, FYCQ Councilmember Zagorski provided an update from the Planning Commission meeting and said the Commission recommended approval of the Fehn PUD Agreement and discussed land usages for other properties in the City. Councilmember Hudson provided an update from the STMA Arena Board meeting and said the Board members discussed the proposed 2021 budget. City Council Meeting Minutes Page 3 Regular Meeting of April 19,2021 1. Committee Updates - continued Councilmember Cocking provided an update from the Steering Committee and said the Committee discussed the potential operating referendum and he answered questions from the other Councilmembers. He also provided an update from the Fire Relief Business meeting and said the Fire Relief discussed options for their yearly fund raisers. Chief Bullen answered questions from Council. Councilmember Olson said that the FYCC summer events have been scheduled. He also provided an update from the I-94 Coalition meeting and said the main topic was possible grant funding options for the project. City Administrator Nafstad provided additional information regarding the federal funding requests of the Coalition. B. Building—None C. City Clerk—None D. Finance—None E. Fire—None F. Planning and Zoning—None G. Public Works/Engineering 1. Award 2021 Street Improvements City Administrator Nafstad presented the staff report and said that the City had received eight competitive bids for the street improvement project. He said the bids came in below the project's estimated cost and that staff recommends the awarding the contract to the lowest bidder, Knife River, Inc. Mr.Nafstad said because the bids came in lower than expected, staff would like to review a few smaller street sections to see if there was an opportunity to include them in this year's project. He added that any additional street sections would come back to Council for their approval. Administrator Nafstad and Attorney Couri answered questions from Council regarding the bidding process. MOTION made by Councilmember Olson, seconded by Councilmember Cocking to adopt Resolution No. 2021-021 accepting the low bid for 2021 Street Improvements. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays: None. The motion carried. 2. Review of Quiet Zone Study City Administrator Nafstad presented the draft Quiet Zone Study conducted by Bolton&Menk which included the proposed improvements, cost estimates,train horn requirements and possible alternates to the establishment of a quiet zone. He said the next step would be to review the requirements with the County and issue notices of intent to the FRA and BNSF. Mr. Nafstad answered questions from Council. There was Council discussion regarding the draft Quiet Zone Study,the possible alternatives and the annual requirements to maintain a quite zone status. H. Legal—None City Council Meeting Minutes Page 4 Regular Meeting of April 19,2021 I. Administration 1. Approve Participation in Wright County Economic Development Authority (EDA) City Administrator Nafstad presented the information provided by the County and answered questions from Council. City Attorney Couri answered questions from Council regarding the Wright County EDA. There was Council discussion regarding how the EDA would be governed, the purpose of the EDA and the possible benefits to the City. City Administrator Nafstad noted the item was not time sensitive and suggested to table the item to allow City staff to request further information and bring the item back to a future City Council meeting. Resolution tabled. 2. Review of I-94 Creamery Pond Site City Administrator Nafstad provided an update on Creamery Pond site which included background information,the purpose of the ponds and possible alternate plans. He explained the how the State previously required the City to build ponds to accommodate the 6-lane expansion,as part of the 2012 WB C-D Road project, and the City's continued request to work with the State on an alternative plan that would allow preservation of all or part of the 4-acre Creamer Pond site. Mr.Nafstad added he and the Mayor met with the MnDOT Commissioner and one of her Assistant Commissioners regarding the City's requests to preserve the site and the history of the request. Mayor Hendrickson informed the Council the MnDOT Commissioner would have the site reviewed this week and would let her know what options may still exist. The Councilmembers expressed their frustration with MnDOT's inability to address the City's requests and concerns regarding the Creamery Pond site, especially given all City approvals requested by MnDOT were approved conditioned on working to preserve the site as developable land. 3. Planning Commissioner Selection Process Discussion City Administrator Nafstad said that the City had received four very good letters of interest for the open Planning Commissioner seat and asked if Council would like to score the applicants for a future appointment or deliberate at this meeting. The Council consensus was to score the applicants and then deliberate at the next Council meeting. City Administrator Nafstad said he would add the appointment to the May 3 City Council meeting. Announcements and/or Upcoming Meetings April 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm May 3 City Council, 7 pm May 10 STMA Arena Board, 6 pm May 11 Planning Commission, 7 pm May 14 City Council, 7 pm City Council Meeting Minutes Page 5 Regular Meeting of April 19,2021 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Hudson to adjourn the meeting at 9:05 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk