05-10-21 STMA Arena Board Packet City of
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STMA ARENA BOARD AGENDA
MONDAY, MAY 109 2021
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER—ROLL CALL
2. ADOPT AGENDA
3. 2020 AUDIT PRESENTATION—ABDO,Tyler See (separate attachments)
(Motion to accept 2020 audit report as presented)
4. APPROVAL OF THE MINUTES OF APRIL 12, 2021 (pg. 1)
5. FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of$49,990.78 and April
report(pgs. 2-5)
6. ARENA MANAGER
a) Monthly report(pgs. 6-7)
7. OLD BUSINESS
8. NEW BUSINESS
9. YOUTH HOCKEY ASSOCIATION
10. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 12,2021
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Walter Hudson, Aaron Cocking,
Tim Lewis and Ryan Gleason. Absent member Kari Dwinnell. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch and School and
Ground Director Jason Bichler. The meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Hudson\Gleason moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Gleason\Wettschreck moved to approve the minutes of the March 8, 2021 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports.
Members Cocking\Gleason moved to approve the March list of claims totaling $29,679.70 and the
March Financial Report as presented. All voted aye.
Lannes presented the 1st Quarter 2021 budget to actual\accrual report. Lannes explained this is a new
report that staff will bring quarterly for the board.
Arena Manager's Report
Fitch presented the Arena Managers report mentioning that the hours sold for March are way above
projections due to the extension of the season. Fitch stated that the Olympia propane Ice resurfacer is
20 years old and needs some maintenance done to extend the life another two years at an estimated
cost of$7,500. Nafstad informed the board that a new machine will take a year to be delivered and
plan to possibly purchase another electric resurfacer in 2022/2023. There was discussion the
resurfacers propane verses electric and how much to put into the propane resurfacer to extend the life
of the equipment. The discussion included looking out to future additional capital expenses.
Fitch informed the Board that the state Tournament for Peewee AA's was well attends and was
successful. Fitch thanked the Board and the City for allowing the food trucks in the Arena parking lot
during the tournaments since our concession stand is still closed. There was discussion on the future
and opening of the concession stand once the Covid restrictions allow.
Draft 2021 Preliminary Budget
Lannes brought forward the original draft budget for 2021 with no changes. There was additional
discussion on the preliminary budget line items.
Members Cocking\Hudson moved to approve the 2021 budget as presented. All voted aye.
Adiourn
Members Hudson\Cocking moved to adjourn at 6:28 p.m. All voted aye.
Attest:
Tina L. Lannes,City Finance Director
STMA Arena Board Meeting 05/10/21 Page 1
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STMA Ice Arena Budget to Actual April 2021 (Cash Basis)
2020
2021 Actual YTD %
April 2021 YTD of
STMA Arena 2021 Budget Actual 4/30/21 Budget
Income
Ice Rental $672,585.00 $219,797.02 $395,968.11 58.87%
Concessions $35,000.00 $14.50 $18.50 0.05%
Room Rental $500.00 $0.00 $0.00
Other Revenues(Advertising/LMC/Ins
Claims/ATM) $20,000.00 $0.00 $634.00 3.17%
Vending $1,500.00 $67.75 $278.15 18.54%
Open Skate/Hockey,etc. $6,000.00 $1,042.00 $1,578.73 26.31%
Interest $1,000.00 $0.00 $0.00 0.00%
reimbursement-Cities $0.00 $0.00 $0.00 0.00%
Misc.Revenue $100.00 $5.00 $26.00
Total Income $736,685.00 $220,926.27 $398,503.49 54.09%
Expenses
Salaries,Wages,Taxes&Benefits $347,175.95 $22,377.42 $102,531.25 29.53%
Supplies(Office,Misc.) $1,500.00 $173.59 $173.59 11.57%
Supplies(Concession) $28,700.00 $0.00 $0.00 0.00%
Fuel,Misc. $500.00 $12.00 $173.48 34.70%
Professional Services $29,200.00 $11,259.47 $14,520.35 49.73%
Sales Tax $3,448.00 $53.69 $114.58 3.32%
Telephone $2,250.00 $175.51 $646.58 28.74%
Electric $130,000.00 $9,015.18 $26,498.07 20.38%
Gas $45,000.00 $4,045.38 $16,624.85 36.94%
Water $15,000.00 $628.01 $2,065.42 13.77%
Refuse $2,750.00 $0.00 $327.35 11.90%
Insurance $22,000.00 $13,589.00 $13,589.00 61.77%
Education/Training $1,500.00 $0.00 $198.00 13.20%
Administration $13,812.66 $1,151.05 $4,604.20 33.33%
Misc. $5,700.00 $0.00 $2,675.00 46.93%
Repair Maintenance-Machinery $15,000.00 $130.00 $285.00 1.90%
Repair Maintenance-Building $40,000.00 $5,488.79 $11,965.39 29.91%
Total Operating Expenses $703,536.61 $68,099.09 $196,992.11 28.00%
Net Income/Loss $33,148.39 $152,827.18 $201,511.38
STMA Arena Board Meeting 05/10/21 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April 30, 2021
Cash Balance Operations
Est. Cash Balance Operations 1/1/21 $1,681
Less Acct Rec 2020 $(13,394)
Add Revenues $398,503
Less Expenses $ 196,992
Est. Cash Balance Operations 04/30/21 $189,798
Accounts Receivable (invoiced)
Operations April 30, 2021 - $38,417.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/21 $100,664
Albertville UB donations 2020 $73
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 04/30/21 $145,737
STMA Arena Board Meeting 05/10/21 Page 3
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
9496 a 04/05/21 ABDO, EICK&MEYERS LLP
E 810-00000-301 Auditing and Acctg $1,925.00 441176 FS Accounting-2021 /Audit Prep 2020
9499 a 04/05/21 ARAMARK
E 810-00000-405 Repair/Maint -Buildings $26.60 2201449026 Arena mops, mats
9503 a 04/05/21 COURI&RUPPE
E 810-00000-300 Professional Srvs $601.25 MARCH Ice Arena-February 2021 Professional Services
9513 a 04/05/21 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint- $130.00 3144 ice scraper blade-84"
9518 a 04/05/21 RANDY'S ENVIRONMENTAL SVCS
E 810-00000-384 Refuse/Garbage Disposal $221.93 APRIL 2021 Arena Trash Removal
9520 a 04/05/21 SCR,INC-ST. CLOUD
E 810-00000-405 Repair/Maint -Buildings $1,181.13 W63747 Refrig 1 Maintenance for Gold&Blue Rink
9529 a 04/20/21 RESOURCE TRAINING&SOLUTIONS/
E 810-00000-130 Employer Paid Ins $3,594.50 2104021709 Emp Health Ins
E 810-00000-130 Employer Paid Ins $813.00 2104021709 Emp Health Ins
9532 a 04/06/21 SIGNAPAY
E 810-00000-300 Professional Srvs $37.77 APRI L 2021 Arena cc fees
9538 a 04/14/21 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $10.74 Arena Elevator Monitoring 4/30/21
9540 a 04/13/21 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $421.92 MARCH Wtr Bill 03/17/21 87-00000315-00-0
E 810-00000-382 Water Utilities $206.09 MARCH Wtr Bill 3/17/21 87-00000310-00-5
9541 a 04/19/21 ABDO, EICK&MEYERS LLP
E 810-00000-301 Auditing and Acctg $7,520.00 442622 Arena Certified Audit Services 12/31/20
9542 a 04/19/21 ARAMARK
E 810-00000-405 Repair/Maint -Buildings $26.60 2201454405 Arena mats,mops
9545 a 04/19/21 BUSINESS ESSENTIALS
E 810-00000-200 Office Supplies $173.59 OE-568333-1 foam wash,drawstring trash bags
9548 a 04/19/21 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $820.00 9312 Arena March plowing
9552 a 04/19/21 FERRELLGAS LP
E 810-00000-212 Motor Fuels $12.00 RNT8733974 Arena Propane
STMA Arena Board Meeting 05/10/21 Page 4
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
9566 a 04/19/21 SCR,INC-ST. CLOUD
E 810-00000-405 Repair/Maint -Buildings $1,153.34 C005725 Monthly CO2 Tank Charges
E 810-00000-405 Repair/Maint -Buildings $153.34 C005785 Monthly CO2 Tank Charges
E 810-00000-405 Repair/Maint -Buildings $153.34 C006035 Monthly CO2 Tank Charges
E 810-00000-405 Repair/Maint -Buildings ($2,956.00) W63099 Credit for painting costs at gold rink
E 810-00000-405 Repair/Maint -Buildings $1,139.81 W64273 Low Receiver Alarm
E 810-00000-405 Repair/Maint -Buildings $570.00 W64283 Afterhours Poweroutage
E 810-00000-405 Repair/Maint -Buildings $492.00 W64285 Afterhours suction group ctrl 722F
E 810-00000-405 Repair/Maint -Buildings $372.00 W64432 G2-C3 oil fail alarm switch
E 810-00000-405 Repair/Maint -Buildings $1,546.78 W64468 Afterhours LLS-1 Ref receiver low level
40810 04/05/21 DACOTAH PAPER
E 810-00000-405 Repair/Maint -Buildings $381.49 14982 mask face earloop,gloves,household towels
E 810-00000-405 Repair/Maint -Buildings $290.67 31592 koala care changing table
E 810-00000-405 Repair/Maint -Buildings $33.98 37327 1.5 mill black slim jim
40821 04/12/21 Ace of Albertville-Arena
G 810-20200 Accounts Payable $14.99 116268/1 Ind Lantern Stand
G 810-20200 Accounts Payable $13.16 116318/1 tape floor marking,hook tool
G 810-20200 Accounts Payable $38.96 116372/1 Monstr out/usbwall,roller cover,register return
G 810-20200 Accounts Payable $9.99 116381/1 register return
G 810-20200 Accounts Payable $14.98 116389/1 tape
40823 04/13/21 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $4,417.11 APRIL 2021 5898 Lachman Avenue NE
40826 04/13/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $54.72 0131538033 5898 Lachman Avenue NE 8352305160131538
40831 04/13/21 XCEL ENERGY
E 810-00000-381 Electric Utilities $9,004.44 727142670 5898 Lachman Avenue NE 51-5873315-4
40833 04/19/21 Ace of Albertville-Arena
E 810-00000-405 Repair/Maint -Buildings $17.99 117450/1 Mr Clean Roller
E 810-00000-405 Repair/Maint -Buildings $51.95 117634/1 Mounting tape,wire hooks,command hook,pic
hanger
40841 04/19/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $120.79 0131702041 Arena Voice 8352305160131702
40844 04/19/21 CONTINENTAL SAFETY EQUIPMENT
E 810-00000-300 Professional Srvs $304.86 453134 Arena cal gas
40849 04/19/21 DACOTAH PAPER
E 810-00000-405 Repair/Maint -Buildings $497.02 35423 vac upright phenom 15
E 810-00000-405 Repair/Maint -Buildings ($2.15) 8522 Sales Tax Credit
40850 04/19/21 League of MN Cities Ins Trust
E 810-00000-360 Insurance(GENERAL) $13,589.00 Arena Property/Casualty Coverage#40003210
40858 04/19/21 STEP SAVER,INC.
E 810-00000-405 Repair/Maint -Buildings $249.60 144855 bulk salt
40867 04/29/21 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $540.50 MAY 2021 Emp Life, Dental,Stdis,Vision
810 STMA ARENA $49,990.78
STMA Arena Board Meeting 05/10/21 Page 5
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MANAGER' GENERAL UPDATE
Date: May loth,2021
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS—APRIL
User Hour Sold
STMAYHA 0 hours
AAA 84 hours
RYHA (Rogers) 0 hours
Adult Hockey 0 hours
High School Boys/Girls 13 hours
Public Skating/OH 79 hours
Private rentals 58 hours
Total Hours Sold 234 (2 sheets)
Monthly Budget Projection 200 (2 sheets)
Olympia repair: Revised estimate $6,634.15. All of the items on this estimate have been talked
about for some time now, the leaking hydraulic components need to be replaced before they fail
completely. Hydraulic fluid hoses on the machine are 20 years old. Recommend replacement of
all hydraulic fluid hoses due to their age. Trade value for this machine that has been well
maintained and updated when needed is around $20,000. Keep in mind, the older the unit gets
and the more repairs that are put off is the less the machine will be worth in the near future.
These machines require regular annual maintenance and service on-top of the weekly and
monthly inspections, service and maintenance. Staff recommends the approval of the estimate for
$6,634.15 and sending the machine to CTM Services for all the repairs.
Operations: Thursday April 8th the chiller went down due to the breaker tripping in the new
power supply located outside for both buildings. The power supply is located by the old
compressor room at ground level. The SCR technician on site opened the panel and noticed it
was very wet,which is what caused the breaker to trip. Klein electric was called to come and
reset the breaker. With the sensitivity of the GFCI breaker, the presence of moisture will cause it
to trip. Recommendation to install some sort of overhang (awning) above the gear(cabinet)to
prevent the runoff from the Gold rink roof and pooling on top of the gear. Staff is looking into
options and cost. Picture on page 2
Albertville Friendly City Days: Registration is set up and planning on 8 to 12 teams. Game
Dates: Friday June 1lth, Saturday June 12th and Sunday June 13th 2021. Spectators will be
allowed
STMA Arena Board Meeting 05/10/21 Page 6
STMA Ice Arena Board
May loth, 2021 Agenda
Page 2 of 2
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STMA Arena Board Meeting 05/10/21 Page 7