Special Event Permit Application A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
CITY OF ALBERTVILLE, MINNESOTA
SPECIAL EVENT PERMIT APPLICATION
LICENSE NO.
APPLICATIONS WILL BE PROCESSED ONLY IF ALL ITEMS ARE SUBMITTED
Applications must be submitted no less than four (4) weeks prior to an Event,unless otherwise
approved by City staff. Events with liquor service must be submitted no less than six(6)weeks
prior to an Event. Applicants are advised to discuss their request with City staff as early as possible
to ensure the event can be approved by the date desired.
Event Title:
Address of Event:
PID #:
Applicant Name:
Local Address:
Permanent Address:
Contact Phone No.:
Property Owner:
Local Address:
Permanent Address:
Contact Phone No.:
Section 1:Written Description Required
Written Description Required: Proposed event/activity narrative and site plan with a timeline of
events must accompany application and include details of boxes that are checked below.
Check all that ' ' l :
❑ Nature or purpose of event including
❑ Estimated amount of people attending event.
❑ Location of event including address or PID number.
❑ Date(s),including set-up and take-down of materials.
❑ Time of event including calendar date and start/end times of the event(s).
❑ Outline fire protection for the event.
❑ Food Service: Copy of Special Event License from Minnesota Department of Health.
Minnesota state statutes section 157.16; Mobile Food Units (MFU's).Section 4-4-6 (F)
of city code. See Section 6 of this application.
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERK'S OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
1
A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
❑ Lighting.
❑ Medical facilities.
❑ Music,including band(s),amplification, stage and speaker location, and other possible
noise. Section 5-5-3 of city code. See Section 5 of this application.
❑ Alcohol consumption and control management. Section 4-1-3 of city code; Temporary
Liquor sales license. Section 4-1-4 of city code. (State form needed.) See Section 4 of
this Application.
❑ Parking provisions.
❑ Security measures.
❑ Signage.
❑ Solid waste disposal (port-a-potties).
❑ Tents (number,size and location).
❑ Fencing of event area.
❑ Neighborhood notification including door tags or flyers alerting residents that will be
affected of the event 350 feet).
❑ Temporary Outdoor Seasonal Sales.Section 1000.22 of city code.See Section 3 of this
application
❑ Street closures and traffic circulation. Indicate barricades needed if any. Requires
si natures of homeowners impacted by the street closure.
❑ Other items requested by City staff.
Section 2: Site Plan or Survey of Property
Site plan 6r,survey of property showing:
❑ Building locations,if any.
❑ Parking,street closures (if any) and traffic circulation patterns.
❑ Exact location of tents, displays related to event/activity,music stages and speakers,
security, edical staging area,lighting, food drink areas and fencing of event.
Section 3: Outdoor Seasonal Sales
—Outdoor Seasonal Sales Criteria:
❑ The maximum term of operation shall be sixty(60) consecutive days,with a
maximum of two 2permits per calendar year for each use.
❑ No portion of the use shall take place within any public right of way or landscaped
reen strip.
❑ Parking and display areas associated with the use shall not distract or interfere with
existing business operations or traffic circulation patterns.
❑ Display areas and parking spaces shall use those parking lot spaces that are in excess
of the minimum required parking for the primary use of that property.
❑ The site shall be kept in a neat and orderly manner,and display of items shall be as
compact as possible so as to not interfere with existing business,parking or driveway
o erations.
❑ Sales products,trailers,temporary stands,etc.,shall be located on an asphalt or
concrete surface as approved in the administrative permit.
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERKS OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
2
A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
❑ Temporary outdoor seasonal sales uses (with a valid administrative permit) may have
one on site temporary sign not to exceed twenty four(24) square feet in area and not
more than twelve feet 12' in height
❑ The owner/operator shall have the written permission of the current property owner
to locate the use on a specific site.
❑ A daily cleanup program shall be presented as part of the administrative permit
a lication.
❑ Those temporary outdoor seasonal sales uses that are determined by the city
administrator not to be consistent with the intent of the city code or comprehensive
plan may be appealed pursuant to the process outlined in chapter 600 of this
ordinance.
Section 4: Outdoor Liquor Sales
Outdoor Li uor Sales Re-ulations:
❑ Hours: No intoxicating liquor is to be served outside between the hours of twelve
o'clock 12:00 midnight and eight o'clock 8:00 A.M.
❑ Fencing;Access: The area designated for the dispensing and consuming of
intoxicating liquor shall be enclosed by a fence with access into the designated area
allowed only via the principal building located on the property, unless a different
controlled access is approved by the city.
❑ Music and Entertainment:
1. No live musical performances shall be allowed in the designated areas without
specific approval by the city.
2. Music or other entertainment in the designated area shall cease at eleven fifty nine
o'clock(11:59) P.M. on Friday and Saturday and at ten o'clock(10:00) P.M. on all
other ni hts.
❑ Other Regulations:Any other reasonable conditions required by the city. (2005 Code)
❑ Description: The license specifically describes and depicts the outdoor area. (Ord.
2009-026, 12-7-2009
Section 5: Outdoor Musical Performances
Outdoor Musical Performances Regulations:,'
❑ Any person, organization,and/or entity shall be limited to a maximum of two (2)
major permits per year. No commercial property shall host more than three (3) major
events in a calendar year.
❑ The permit applicant must pay a permit fee as established in section 3-1-3 of this code
and provide information and/or a plan(s) that demonstrates that the site event will
co m 1 with the performance standards of this code.
❑ The permit applicant must demonstrate that there will be adequate sanitary facilities
for the event.
❑ The permit applicant must demonstrate that there will be adequate security and
fencing to control access to the event at the location of the outdoor musical
erformance.
❑ The permit applicant must have sufficient off street parking.The music event shall not
occu re uired parking for the principal use of the site.
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERK'S OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
3
A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
❑ The major outdoor musical performance must not interfere with other commercial
and governmental activities or with the quiet enjoyment of residential property.
❑ The stage,performers, speakers and amplifiers are located three hundred feet(300')
from any residence located in a residential zoning district.
❑ The stage,speakers,and amplifiers are arranged in a design and manner that does not
directly broadcast music at or toward a residence within three hundred feet(300') of
the stage.
❑ Major outdoor music events shall be allowed between May 15 and October 15 and the
live outdoor musical performance shall only occur on the dates and during the hours
designate by the city council.
❑ Major outdoor music events shall not perform beyond twelve o'clock(12:00)
midnight.
❑ The volume of the outdoor musical performance must be reasonable. The permit
holder shall comply with all requests of the sheriff's department to reduce volumes to
mitigate nuisance complaints.
❑ Failure to abide by these standards or the receipt of nuisance complaints may be
grounds for denial of future major outdoor musical permits for the property.
Section 6: Mobile Food Units
Nubile Food llnits,' MFU's Criteria:
❑ MFU's must be licensed by the Minnesota health department,and must adhere to state
regulations for food trucks as provided in food code chapter 4626.1860 mobile food
establishments; seasonal temporary food stands; seasonal permanent food stands.
Evidence of the state license must be provided to the city as part of the local license
application.
❑ MFU's operations are limited to the business,industrial,and public/institutional
districts, and are not permitted between the hours of ten o'clock(10:00) P.M. and
eight o'clock(8:00) A.M. Ice cream truck vendors may operate in all zoning districts,
but must adhere to the described hours of operation.
❑ Trash and/or recycling collection and cleanup must be provided.
❑ MFU's must provide independent power supply which is screened from view.
Generators are permitted.
❑ MFU's may not maintain or use outside sound amplifying equipment,televisions or
other similar visual entertainment devices,lights or noisemakers such as bells,horns
or whistles. Ice cream trucks traveling through a residential district may have
outdoor music or noisemaking devices to announce their presence.
❑ MFU's cannot obstruct the movement of pedestrians or vehicles or pose a hazard to
public safety.
❑ MFU's shall be located on an asphalt or concrete surface.
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERK'S OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
4
A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
❑ MFU's may not be located within two hundred feet(200') of existing restaurants or
coffee shops,as measured from the MFU to the food service building. However MFU's
may be permitted within two hundred feet(200') of existing food establishments
within the same shopping center,with permission from the shopping center's owner.
❑ MFU's must close during adverse weather conditions when shelter is not provided.
❑ MFU's must be located on private property,and the applicant must provide written
consent from the property owner. However, MFU's may be located in a public park
with approval from the city,and ice cream trucks are allowed to operate within the
public right of way in residential districts.
❑ Ice cream truck vendors are required to undergo a criminal background check prior
to operating in the community,at the cost of the applicant.
❑ If MFU sites are found to be in noncompliance with any conditions as provided in this
chapter,the city reserves the right to revoke the MFU transient merchant license.
(Ord. 2015-06, 8-3-2015)
Section 7: Fees
Fees:
❑ Application Fee: $50.00*
❑ Staff Review: $25.00* (Engineering, Inspections, Fire Dept.)
❑ Additional Fees (dependent upon activities at special event):
$25.00* (Mailings-staff time,postage,materials if applicable)
Note:Please discuss with staff prior if this is needed.
$35 Temporary Sign Permit
$50 Outdoor Music
$75 Mobile Food Unit
Varied Liquor License
❑ Insurance Policy Required
Note:City of Albertville must be the Certificate Holder and named"additionally insured"on the policy.
❑ Total Due:
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERK'S OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
5
A\1bertvill-le
Small"fiaquun Living.Big Oty Life.
*The aforementioned fees are placeholders until fees are established by the City Council.
SIGNATURE OF APPLICANT AND PROPERTY OWNER REQUIRED
By signing below,the applicant/property owner for the submitted event being held on the property named in this application
agree(s)to defend,indemnify,and hold harmless the City of Albertville,Minnesota,its employees,agents,representatives,
elected city officials,appointed city officials,and city council members from and against any claims,demands,suits,losses,
costs,expenses(including attorney fees),or any other type of damages which may be asserted,claimed,sought,awarded,or
recovered against or from the City of Albertville,Minnesota,its employees agents,representatives,elected city officials,
appointed city officials,and city council members,as a result of the event by reason of any damage to the property,personal
injury or bodily injury including death,sustained by any person whomsoever in which such damage,injury or death arises out
of,is incidental to,or is in any way connected whatsoever with the performance of this contract,the temporary special event
referenced herein,or anything connected thereto,and regardless of whether the claim,demand,damage,loss,cost,or
expense is caused in whole or in part,by the event organizer and/or promoter,or any of its employees,agents,representative,
the negligence of the City of Albertville,Minnesota,its employees,agents,representatives,elected city officials,appointed city
officials,or city council members,or by any third parties or their agents,servants or employees.
Applicant's Signature: Date:
Printed Name:
Property Owner's Signature:
(If different than applicant.) Date:
Printed Name:
Neighborhood Signatures Needed for Street Closure
Address Printed Name Signature
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERK'S OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
6
A\1bertvill-le
Small'fiqun Living.Big away Life.
OFFICE USE ONLY
Date Received:
Date Materials
Accepted:
Date Reviewed
By: City Planner Fire Department
City Admin-PWD _ City Clerk
Bldg. Department
Approved On:
Permit Issued:
Notes:
CITY OF ALBERTVILLE 5959 MAIN AVENUE NE 763-496-6801
CITY CLERKS OFFICE ALBERTVILLE,MN 55301 WWW.CI.ALBERTVILLE.MN.US
7