Loading...
2021-05-24 Joint Power Water Board Minutes JOINT POWERS WATER BOARD MINUTES Regular Meeting of May 24, 2021 6:00 PM Joint Powers WTP 6:01 PM CALL.TO ORDER by Chairperson Schoen. Board Members Present: Chris Kauffman, Jillian Hendrickson, Nadine Schoen, Keith Wettschreck (for Joe Hagerty) Board Members Absent: Tom Dierberger, Joe Hagerty, Rob Olson Staff Present: Larry Cook, Jennifer Thomas, Andy Ahles - Veolia Water Staff Absent: Zac Foster - Veolia Water Engineering Present. Chris Larson - HDR Inc. Engineering Absent: None Auditor Present: Justin Nilson -- Abdo, Eick & Meyers Insurance Present: Dan Zachman - Zachman Insurance 1. CALL TO ORDER/ROLL CALL: Chairperson Schoen called the meeting to order. 2. ADOPT AGENDA: Motion by Hendrickson, second by Kauffman, to adopt the Agenda as presented. Motion carried unanimously. 3. MINUTES: APRIL 26, 2021 REGULAR BOARD MEETING: Motion by Hendrickson, second by Kauffman, to approve the Minutes of the April 26, 2021 regular Board Meeting as presented. Motion carried unanimously. 4. CONSENT AGENDA: Motion by Hendrickson, second by Kauffman, to approve the Consent Agenda below. Motion carried unanimously. A. RECEIPT OF MAY 2021 BUDGET REPORT B. RECEIPT OF MARCH 2021 INVESTMENT SUMMARY REPORT C. RECEIPT OF MAY 2021 CASH BALANCES REPORT D. RECEIPT OF APRIL 2021 MONTHLY OPERATIONS REPORT 5. UNFINISHED BUSINESS: A. GENERATOR PROJECT UPDATE - Larson told the Board that wiring had been done at Wells 6 and 7. Ahles added that work on the SCADA computer was almost complete. 6. NEW BUSINESS: A. 2020 AUDIT - Cook introduced Justin Nilson of Abdo, Eick & Meyers. Nilson presented Joint Powers Water Board's 2020 Audit. Abdo, Eick & Meyers gave Joint Powers a clean unmodified opinion, which is the best audit opinion an organization can receive. Nilson told the Board that Abdo, Eick & Meyers is required to give an opinion for Joint Powers based on the Minnesota Legal Compliance. He directed the Board to the Management Communication document in the Board packet and made the Board aware that the Board is ultimately responsible for the preparation of financial statements even though Abdo, Eick & Meyers prepared them. He also pointed out there were two pings against Joint Powers for the absence of an accountant to verify all transactions and on the separation of duties, both of which are normal for organizations of Joint Powers' size. Nilson went over Joint Powers' cash investment activity and said that Joint Powers operational receipts compared to operational costs look good. He also pointed out that Joint Powers paid off debt in 2020, so the cash balance is healthy. Nilson discussed future accounting standards with the Board and pointed out one minor impact which is the lease standard and that Abdo, Eick & Meyers recommends taking inventory of leases in the future. This was hard to do in 2020 due to COVID-19. Nilson asked for Board questions. There were none. Cook asked for Board approval to accept the 2020 audit report as presented. Motion by Wettschreck, second by Hendrickson, to accept the findings of the 2020 audit report as presented. Motion carried unanimously. JOINT POWERS WATER BOARD MINUTES Regular Meeting of May 24, 2021 6:00 PM Joint Powers WTP B. INSURANCE RENEWAL - Cook introduced Dan Zachman with Zachman Insurance Agency. Zachman presented Joint Powers Water Board's ("]PWB") 2021 insurance renewal. Zachman explained that the only change to the insurance renewal with the League of Minnesota Cities ("LOMC") was an increase to buildings and their contents to keep up with. He also said that the LOMC's blanket coverage went up about $500,000 from 2020. Overall the premium is up $341 from 2020. Zachman went over liability coverage and said everything looks good. He also told the Board that they have the ability to reach out to the LOMC to have an appraisal done on Joint Powers' plants and equipment and asked if this is something the Board is interested in doing. Schoen asked when this is normally scheduled and Zachman said it is usually done about every 7 years. Larson said the biggest risk would be losing the water plant, but that it could be rebuilt with this insurance policy. Zachman commented that this is a blanket policy, which means the Board could take money from one area and use it at another. Cook told the Board that Veolia owns all vehicles, but that this policy still covers vehicles. Zachman asked for Board questions. There were none. Cook asked for Board approval to accept the 2021 League of Minnesota Cities insurance renewal as presented. Motion by Hendrickson, second by Kauffman, to approve the 2021 League of Minnesota Cities insurance renewal as presented. Motion carried unanimously. 7. DEPARTMENTS: A. ENGINEER - Larson told the Board that he is in the process of creating a report using an EPA tool that he expects to have done in the next week or so. Nothing major will come out of that. Cook said the one thing that was identified was that the SCADA computer, which is our backup, will need to be replaced soon. In-Control will be providing a quote on what it will cost to replace this. These systems are owned by Joint Powers and if the systems were lost, we would have to do things manually. Kauffman asked if backup was happening elsewhere. Cook confirmed it is backed up offsite. B. OPERATIONS- Ahles told the Board that things have been very busy with new developments going in in St. Michael and Hanover. The Operators are almost done injecting and will start recovery the following week. He also said we should get 62 days of continuous pumping from the ASR. St. Michael's hydrant flushing has been completed and Hanover's will take 2 days to finish. Cook told the Board that he is continuing to search for an Assistant Water Supervisor, but has had very few applicants respond. 8. APPROVE LIST OF CLAIMS: Motion by Kauffman, second by Hendrickson, to approve the May 2021 Claims as presented. Motion carried unanimously. 9. OTHER BUSINESS / ANNOUNCEMENTS / CORRESPONDENCE: Hendrickson reminded the Board that Albertville's Friendly City Days is on June 10. 10. ADJOURN: Motion by Hendrickson, second by Wettschreck, to adjourn the meeting at 6:38 PM. Motion carried unanimously. Jen fifer Tho s, Recording Secretary