2021-09-07 City Council Agenda Packet A,lbertville City of Albertville Council Agenda
Small Wing.Big City We.
Tuesday, September 7, 2021
City Council Chambers
7pm
PUBLIC COMMENTS-The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest.Citizens wishing to address the Council regarding specific agenda items,other than public hearings,are invited to do so under Public Forum
and are asked to fill out a"Request to Speak Card". Presentations are limited to five(5)minutes.
1. Call to Order
2. Pledge of Allegiance—Roll Call Peres
3. Recognitions —Presentations -Introductions
4. Public Forum—(time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled
will be approved by a separate motion.
A. Approve the August 16, 2021, Council Workshop minutes as presented. 3-4
B. Approve the August 16, 2021, regular City Council Meeting minutes as presented. 5-9
C. Authorize the Tuesday, September 7, 2021,payment of claims as presented, except bills 10
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
D. Approve amendment to the On-Sale Wine and 3.2%Malt Liquor License Premises for 11
The Hen and The Hog located at 5262 Kyler Avenue NE, Suite 111, contingent upon a
successful building inspection of their patio door and fencing installation.
7. Public Hearing—None
8. Wright County Sheriff's Office— Updates, reports, etc.
9. Department Business
A. City Council
1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC etc)
2. Parks Committee Member Appointments 12
(Motion to adopt Resolution No. 2021-035 Appointing Parks Committee Members.)
B. Building—None
C. City Clerk—None
City of Albertville City Council Agenda
Tuesday, September 7, 2021 Page 2 of 2
D. Finance
1. Fire Relief Pension Amendment 13-15
(Motion to approve Resolution No. 2021-036 amending the Annual Retirement
Benefit for the Albertville Volunteer Fire Department from $3,200 to $3,700 per year
of service.)
2. Driveway Improvement Assessment 16-18
(Motion to approve Driveway Replacement Contract for property owner Dana
Pomerleau located at 10559 51"Street NE Albertville, MN 55301)
3. 2022 Preliminary Budget and Property Tax Levy 19-24
(Motion to adopt Resolution 2021-037 adopting the 2021 Preliminary Tax Levy
collectable in 2022.)
(Motion to adopt Resolution 2021-038 adopting the 2022 Preliminary Budget)
E. Fire
1. Medical Response Guidelines
F. Planning and Zoning—None
G. Public Works/Engineering—None
H. Legal—None
L Administration
1. City Administrator's Update 25-26
10. Announcements and/or Upcoming Meetings
September 13 STMA Arena Board, 6 pm
September 14 Planning Commission, 7 pm
September 20 City Council, 7 pm
September 27 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
October 4 City Council, 7 pm
11. Adjournment
Alboertville
9 i9 Cfty
ALBERTVILLE CITY COUNCIL WORKSHOP
DRAFT MINUTES August 16, 2021 —6 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the workshop to order at 6 pm.
Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski.
Absent: Councilmember Hudson
Staff Present: City Administrator Nafstad, Chief Bullen, Finance Director Lannes and City
Clerk Luedke.
2. Draft 2022 Preliminary Budget
• Review of Preliminary Budget
Finance Director Lannes stated that the preliminary draft budget has a levy increase of
approximately 4.24%. City Administrator Nafstad provided additional information on the
preliminary budget and answered questions from Council.
• Council Wages
Finance Director Lannes presented the surrounding cities' council wages. She said if the Council
decided to increase the wages, the increase would not be effective until after the next regular
election which would be January of 2023. She answered questions from Council.
City Clerk Luedke said the last time the Council's wages were increased was in 2006.
City Administrator Nafstad provided additional information and answered questions from
Council.
There was Council discussion regarding the current Council wages and the wages of the
surrounding cities.
• Park Funding
Finance Director Lannes supplied information on the current park funding and said the City does
not have sufficient funding for future park improvements. She said currently there was funding
for trails and small building improvements but not for larger park projects. Ms. Lannes answered
questions from Council.
City Administrator Nafstad provided information on the current park funding,possible items that
may need to be improved next year and the City's Parks Committee.
There was Council discussion regarding the current park funding,park dedication fees collected
from new developments and the City's Park Committee. The Council's consensus was to add
additional funding to the preliminary budget for future park improvements.
Agenda Page 3
City Council Workshop Draft Minutes Page 2
Meeting of August 16,2021
• Franchise Fees
Finance Director Lannes provided information on the current franchise fees that the City collects.
She said the City currently collects cable and electric franchise fees. She added with more people
streaming now,less cable fees were being collected. She said the City uses the electric franchise
fee collected to pay for the City's street lights and the park and city hall's electric bills.
City Administrator Nafstad provided additional information on the franchise fees and said that
the City currently has an agreement with the gas company to administer fees but the City was not
currently collecting them. He answered questions from Council.
There was Council discussion regarding the current franchise fees and if the City should start to
collect gas fees. The Council directed City staff to research whether gas franchise fee should be
added in the future.
• Other
The Council discussed the proposed levy and directed City staff to cap the levy at 4.99%.
Finance Director Lannes stated she would submit the proposed levy for approval at the first
meeting in September. She said after the approval, the levy could not be increased but it could be
reduced.
3. Adjournment
Mayor Hendrickson closed the budget workshop at 6:51 pm.
Respectfully submitted,
Kristine A. Luedke, City Clerk
Agenda Page 4
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ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES August 16,2021 —7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7:01 pm.
2. Pledge of Allegiance— Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hudson, Olson and Zagorski
Councilmember Hudson arrived at 7:11 pm.
Staff Present: City Administrator Nafstad, Chief Bullen, City Attorney Couri, City Planner Brixius,
Finance Director Lannes and City Clerk Luedke.
3. Recognitions —Presentations—Introductions
A. Introduction of new 2021-2022 Albertville Royalty Court
The new Court introduced themselves and provided information on some of this year's activities.
The Council thanked the Royalty members for attending and for their service to the City of Albertville.
4. Public Forum
There was no one present for the public forum.
5. Amendments to the Agenda
City Administrator Nafstad added an item under the Administration section entitled 13. Pysk Property
Apartment Concept.
City Clerk Luedke added an item under the Clerk section as C2. Approve a Temporary Liquor License
for the St. Michael Lions Club.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
August 16, 2021, agenda as amended. Ayes: Cocking, Hendrickson and Zagorski. Nays: None. Absent:
Hudson. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent
Agenda following the approval of the remaining Consent items. Items pulled will be approved by a
separate motion.
A. Approve the August 2, 2021, Council Workshop minutes as presented.
B. Approve the August 2, 2021, regular City Council Meeting minutes as presented.
C. Authorize the Monday, August 16, 2021,payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
Agenda Page 5
City Council Meeting Draft Minutes Page 2
Regular Meeting of August 16,2021
6. Consent Agenda
D. Approve Pay Estimate No. 1 to Knive River for the 2021 Street Improvements in the
amount of$539,543.10.
E. Approve the Memorandum of Understanding between Wright County and the City of
Albertville for the Purchase of Salt for the 2021-2022 Snow and Ice Removal Season at a
cost of$82.05 per ton.
F. Approve a Major Outdoor Music Permit for the Villa Bar and Grill for August 28 and
October 2, 2021 located at 11935 59th Place NE.
G. Authorize the purchase and installation of the Delta EnteliWEB for controlling and
monitoring the Albertville City Hall HVAC system for a total purchase amount not-to-
exceed$5,800 includes software, install and license.
MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve the
August 16, 2021, Consent Agenda as presented. Ayes: Cocking, Hendrickson, Olson and Zagorski.
Nays: None. Absent: Hudson. The motion carried.
Councilmember Hudson arrived at 7:11 pm.
7. Public Hearing
A. Public Hearing for Integrate Properties LLC Vacation Utility Easement Application
City Planner Brixius presented the staff report which included background information on the
application submitted by Integrate Properties. He answered questions from Council.
City Administrator Nafstad provided additional information on the utility easement vacation request
and answered questions from Council.
Mayor Hendrickson opened the public hearing.
Mr. James Gudmonson, 11403 53rd Street, asked how the easement would affect his property.
City Planner Brixius provided information on the proposed easement and said there would be no
changes to the properties on 53rd Street.
City Administrator Nafstad said the easement was actually for a sewer pipe even through it was titled
as a utility easement so it would not be related to storm water drainage and added it would not have an
impact on 53rd street.
Mr. Jeff Zachman, 5167 Main Avenue, asked where the sanitary sewer pipeline was coming from and
how the relocation of the utility line would work.
City Administrator Nafstad explained where the utility trunk line was coming from and the process
used in relocating it and noted the relocation would not interrupt sewer service.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to close the public
hearing. Ayes: Cocking,Hendrickson,Hudson, Olson and Zagorski. Nays: None. The motion carried.
MOTION made by Councilmember Olson, seconded by Councilmember Cocking to adopt Resolution
No. 2021-034 to vacate a portion of a utility easement legally described in Exhibit A of the Resolution.
Ayes: Cocking,Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried.
Agenda Page 6
City Council Meeting Draft Minutes Page 3
Regular Meeting of August 16,2021
8. Wright County Sheriff's Office—Updates,reports, etc.
There were no updates from the Wright County Sheriff's Office.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena,Planning, JPKR,Parks, Fire Board, FYCC)
Councilmember Hudson provided an update from the Ice Arena Board meeting which included
information on the concept of renting a portion for the arena to Hat Trick Hockey. Councilmember
Cocking provided additional information from the board meeting.
City Administrator Nafstad answered questions from Council regarding the possible agreement with
Hat Trick Hockey to rent the space and where the store would be located in the arena.
There was Council discussion regarding the possible relocation of Hat Trick Hockey to the Ice Arena.
B. Building—None
C. City Clerk
1. Set Truth in Taxation Hearing
City Clerk Luedke the City was required to set a date for the Truth in Taxation hearing. She said City
staff recommends setting the hearing for December 6 at 6:15 pm before the regular Council meeting.
MOTION made by Councilmember Olson, seconded by Councilmember Hudson to set the Truth in
Taxation Hearing for the 2022 Levy for Monday, December 6, 2021 at 6:15 pm in the Albertville
Council Chambers. Ayes: Cocking,Hendrickson,Hudson, Olson and Zagorski. Nays: None. The
motion carried.
2. Approve an On-Sale Temporary Liquor License Application for St. Michael
Lions
City Clerk Luedke provided information on the application received from the St. Michael Lions who
was requesting a temporary liquor license for August 28, 2021.
MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to approve an On-
Sale Temporary Liquor License for the St. Michael Lions, for August 28, 2021, for the Villa Bar&
Grill event located at 11935 59th Place NE. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.
Nays: None. The motion carried.
D. Finance
1. Approve Driveway Improvement Assessment
Finance Director Lannes presented the staff report and said per the policy, the City could finance up to
$8,000 but added the property owner was requesting $14,240. She answered questions from Council.
City Administrator Nafstad answered questions from Council regarding the Driveway policy.
There was Council discussion regarding the driveway improvement assessment request.
MOTION made by Councilmember Hudson, seconded by Councilmember Cocking to approve a
Driveway Replacement Contract for property owner Christopher Cline located at 10485 Karston
Avenue NE,Albertville, MN 55301.Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:
None. The motion carried.
Agenda Page 7
City Council Meeting Draft Minutes Page 4
Regular Meeting of August 16,2021
E. Fire -None
F. Planning and Zoning—None
G. Public Works/Engineering
1. Traffic Study for the Preserve at Albertville
City Administrator Nafstad provided information on the Preserve at Albertville traffic study and said
the study shows that the proposed development would have little impact on the traffic in the area.
There was Council discussion regarding the Preserve traffic study,the need for a pedestrian crossing
component and the speed limits on the surrounding streets. They expressed their concern about the
need for pedestrian crossings and the speed limits in the area.
City Administrator Nafstad said the City could submit to Wright County a comprehensive traffic
memo and map from Main to the golf course proposing new pedestrian crossings in the area unrelated
to this specific project.
MOTION made by Councilmember Olson, seconded by Councilmember Hudson to accept the Traffic
Study for the Preserve at Albertville. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays:
None. The motion carried.
H. Legal
1. Revisions to AVA Development Agreement
City Attorney Couri presented the staff report which included the proposed changes to the Developer's
and Mortgage Subordination Agreements. He said the City added a provision to the Developer's
agreement to prohibit the development of the lot until the City receives the letter of credit. He
answered questions from Council.
City Administrator Nafstad answered questions from Council regarding the proposed revisions.
MOTION made by Councilmember Hudson, seconded by Councilmember Zagorski to approve the
changes to AVA Developer's Agreement as presented. Ayes: Cocking, Hendrickson, Hudson, Olson
and Zagorski. Nays: None. The motion carried.
MOTION made by Councilmember Hudson, seconded by Councilmember Zagorski to approve the
Mortgage Subordination Agreement with minor technologic amendments. Ayes: Cocking,
Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried.
L Administration
1. City Survey Discussion
City Clerk Luedke presented the staff report which included information on different options the City
could use if Council decided to move forward with a survey and answered questions for Council.
City Administrator Nafstad provided additional information and answered questions from Council.
There was Council discussion regarding a possible city-wide survey and the consensus was to not
moved forward with a survey.
Agenda Page 8
City Council Meeting Draft Minutes Page 5
Regular Meeting of August 16,2021
2. City of Administrator's Update
City Administrator Nafstad said the Joint Governance Meeting was scheduled for August 30, 2021 at 6
pm at the STMA Middle School West.
3. Pysk Property Apartment Concept
City Administrator Nafstad said City staff met with the Valerian group after the last Council meeting
regarding the Pysk property to discuss their revised concept plan. He said the group asked to schedule
another meeting with City staff and then bring their updated plan to the first meeting in September.
City Planner Brixius provided additional information from the meeting and he said the group indicated
that they could not afford to construct the proposed street and asked if the City would construct it and
then assess them for it. He said they also indicated that the commercial portion would be built after the
resident build. He said he was looking for Council direction before the next meeting with them.
There was Council discussion regarding the new concept plan and the proposed street and commercial
portion build and they provided feedback on it.
City Planner Brixius said he would meet with the group and convey the Council's feedback and he also
explained the City's process if an application was received for the development.
Announcements and/or Upcoming Meetings
August 23 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
August 30 Joint Governance Meeting, 6 pm
September 6 City Hall closed in observance of Labor Day
September 7 City Council, 7 pm (Tuesday)
September 13 STMA Arena Board, 6 pm
September 14 Planning Commission, 7 pm
September 20 City Council, 7 pm
10. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hudson to adjourn the
meeting at 8:29 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
Kristine A. Luedke, City Clerk
Agenda Page 9
�lbcrtviljc Mayor and Council Request for Action
I f
September 7, 2021
SUBJECT: CONSENT—FINANCE—PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, September 7, 2021,payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 10
�lbcrtvillc
Mayor and Council Request for Action
September 7, 2021
SUBJECT: CONSENT—CITY CLERK—AMENDMENT TO THE HEN AND THE HOG LIQUOR
LICENSE PREMISES FOR ON-SALE WINE AND 3.2% MALT LIQUOR
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve amendment to the On-Sale Wine and 3.2%Malt Liquor License
Premises for The Hen and The Hog located at 5262 Kyler Avenue NE, Suite 111, contingent
upon a successful building inspection of their patio door and fencing installation.
BACKGROUND: At the July 19, 2021, City Council meeting, Resolution No. 2021-033 was
adopted approving a Conditional Use Permit to allow outdoor dining for The Hen and The Hog
located at 5262 Kyler Avenue NE. The restaurant has submitted a request to amend their on-sale
wine and 3.2% malt liquor to add their new outdoor patio space to their licensed premises. The
Hen and The Hog will be installing a patio door on the side of their building that will lead from
their dining area directly to their patio and a 4 ft black steel fence on September 13, 2021. Upon
completion, the City's Building Official will need to inspection the installation of both the patio
door and fence.
KEY ISSUES:
• The Hen and The Hog has an on-sale wine and 3.2%malt liquor license and has
requested to extend their liquor license premises to include their new outdoor patio area.
• The patio door is scheduled to be installed on September 13, 2021,
• The restaurant will also be installing a 4 ft black steel fence, with two exit-only gates,
around the patio area on September 13, 2021.
• The approval should be contingent upon a successful inspection by the Building Official
of the installation of both the new patio door and fencing structure.
• The Hen and The Hog has provided an updated liquor liability insurance certificate
which includes coverage of the outdoor patio area.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to either approve or deny a liquor license premises extension request.
Responsible Person/Department: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page I I
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2021-035
RESOLUTION APPOINTING PARK COMMITTEE MEMBERS
WHEREAS,the Albertville Parks Committee is an advisory board to the Albertville City
Council; and
WHEREAS,the Albertville Parks Committee currently has two vacant seats; and
WHEREAS,the City advertised for the openings on the Parks Committee and received
three letters of interest; and
WHEREAS,the current Parks Committee members conducted interviews at their Parks
Committee meeting and recommends the appointments of Lauryn White and Terrill James.
NOW,THEREFORE,BE IT RESOLVED,the City Council of the City of Albertville
hereby makes the following appointments to the Committee:
Parks Committee Member: Lauryn White
Parks Committee Member: Terrill James
Adopted by the City Council of the City of Albertville this 7"day of September,2021.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 12
�lbcrtvillc
Mayor and Council Request for Action
September 7, 2021
SUBJECT: FINANCE—FIRE RELIEF PENSION AMENDMENT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Adopt Resolution No. 2021-036 amending the Annual Retirement Benefit for
the Albertville Volunteer Fire Department from $3,200 to $3,700 per year of service.
BACKGROUND INFORMATION: Annually, the Albertville Fire Relief Association reviews
its current level of funding and provided their investment portfolio projects the ability to cover
an increase in the annual retirement benefit, they request that increase approval from City
Council.
Annually, there is a calculation of net assets and liabilities for the next fiscal cycle on Form SC-
21. For December 31, 2020, the projected net assets for the Association was $1,087,687 and the
projected liability for 2021 is $909,711. Increasing the pension to $3,700 would increase the
liability by $111,906 to an estimated $1,021,617 (93%).
The City of Albertville budgets and sets aside capital to fund potential pension shortfalls. The
City is required to contribute funds if the Association's assets drop below 80% of the total
pension liability.
The City's Capital Reserves for Fire Pension is currently $181,942. Staff recommends building
this balance to a minimum of 20% of the total liability.
Currently the annual retirement benefit for the Albertville Fire Department is $3,200 per year of
service.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Fire Relief Request Letter
• Resolution No. 2021-036
Agenda Page 13
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LFI
Albertville Fire Relief Association, 5959 Main Av NE, Albertville, MN 55301
August 2, 2021
Dear Albertville City Council Members:
The Albertville Fire Relief Association would like to request an increase in the Annual Retirement Benefit
from $3,200 to$3,700 per year of service for Albertville Volunteer Fire Department members.
Thank you for your consideration.
Sincerely,
Albertville Fire Relief Association
Agenda Page 14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2021-036
A RESOLUTION AMENDING THE ANNUAL RETIREMENT BENEFIT
FOR THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT
EFFECTIVE JANUARY 1,2022
WHEREAS,the City Council of the City of Albertville is desirous of increasing the
annual retirement benefit for the Albertville Fire Department effective January 1, 2022.
NOW,THEREFORE,BE IT RESOLVED,the City Council of the City of Albertville
hereby establishes the retirement benefit of the Albertville Fire Relief Association at$3,700 per
year of service for all members based on their years of service as active Fire Department
members.
Adopted by the City Council of the City of Albertville this 711 day of September,2021.
Jillian Hendrickson,Mayor
ATTEST:
Kristine A. Leudke, City Clerk
Agenda Page 15
�lbcrtvillc
Mayor and Council Request for Action
September 7, 2021
SUBJECT: FINANCE—DRIVEWAY IMPROVEMENT ASSESSMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Driveway Replacement Contract for property owner Dana Pomerleau
located at 10559 51` Street NE Albertville,MN 55301 -PID 101-071-006050.
BACKGROUND: In July of 2018, the City Council approved the Driveway Replacement
Program, which provides a financing option for residents to replace their driveway. Generally,
the City enters into a special assessment agreement with the resident, pays the resident's
contractor to replace the driveway, and the resident pays the City back through property taxes
over a period of 5 years.
The terms of the special assessment are five years at an interest rate of 5%.
Per the program, the City will designate funds for the Driveway Replacement Program up to
$30,000 per year for the projects with a maximum principal loan balance, for the fund, of
$150,000 at any point in time.
KEY ISSUES:
• The City has the statutory right to special assess improvements.
• The City of Albertville will be paying $2,000 of the $3,950 invoice from Omann
Contracting Companies, Inc as a result of damage to the drive during a watermain repair.
• The property owner is requesting $1,950 to be paid to Omann Contracting Companies,
Inc. upon completion and assessed to property.
• The City is waiving the $100 upfront fee due to damage to driveway in 2019.
• If this Driveway Replacement Agreement is approved for$1,950; the Driveway
Replacement Program is currently depleted for 2021, but there are funds as a whole
available in the account for processing.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
Driveway Replacement.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Omann Contracting Companies, Inc. Quote
Agenda Page 16
Contract
No. 76941
Omann Contracting Companies Inc.
P.O. Box 120
Albertville, Mn 55301
Contracting Companies, Inc.
Residential/ Commercial 1 Industrial
Contract Date 8/2412021 Providing over 40 years of Quality Service
Contractor city of Albertville
Submitted to:Adam Nafstad Project Name: 10559 51st St. NE Driveway
Address: pp Bax 9 Project Location 10559 51st St NE
Albertviille,MN 55301 Albertville, MN 55301
Phone#'s: 612 490-9332 John Ail#
NOTE: This Proposal may be withdrawn by us if not accepted within the stated time limit. days from above date.
I agree to pay the BALANCE DUE upon completion unless specified otherwise in terms below. Omann Contracting Companies Inc.reserves the right to
charge 1.5%(annual 18%)finance charge on the unpaid balance per month. I also agree that if I have not paid the full BALANCE DUE upon completion,I will
pay Omann contracting companies Inc.an additional amount of 10%of the remaining balance plus any and all legal or lien fee's that may incur.
Terms of As Bitted
Payment
Omann Contracting Companies Inc.will not guarantee drainage on surfaces with less then or equal to 1%slope.Minor puddling may occur
***Subsoil Disclaimer: Due to many variations of soil types and unknown subsoil conditions,extra soil correction work may be needed to
complete the job properly at an additional cost to the owner.All additional work will be approved before commencement
***Underground Utilities:Omann Contracting will notify Gopher State One call to locate any public utilities.Omann Contracting will not be
liable for any damages to any private underground pipes, lines,wires, etc. both known and unknown.
***Existing Site Surfaces: Due to the type of work being performed, it may be neccessary to cross or work from existing concrete, lawn,
or asphalt. Omann Contracting Companies Inc.will not be held responsible for ANY damage incurred to these existing surfaces from the
work being performed
Work To Be Dome:
Remove existing asphalt,haul off site. Add 1 load if base for minor corrections and makeup gravel. tine grade and compact. Lay
approx.3"of A.C.Modified super pave driveway mix,compact to 2 112". Bring flush with garage floor.
$3,950.00
*Homeowner to core fill block holes.
*Additional base corrections if needed will be charged at$625.00 per 12 cubic yard load installed_ To include excavation. Export and
disposal. Import and installation of additional class 5 recycled base.
*Does not include: Back fill or landscape restoration.
*Owner to mark sprinkler heads.
lea- e sidle n - u � h Pg 1 Of 2
Omann Contracting Companies Inc.P.O.Box 120,6551 LaBeaux Ave.NE Albertville,MN. 55301
763-497-8269 bus. 763-497-8261 fax
Agenda Page 17
LIEN NOTICE:
(A.) PERSONS OR COMPANIES FURNISHING LABOR OR MATERIALS FOR THE IMPROVEMENT OF REAL PROPERTY MAY ENFORCE
A LIEN UPON THE IMPROVED LAND IF THEY ARE NOT PAID FOR THE THEIR CONTRIBUTIONS,EVEN IF THE PARTIES HAVE NO DIRECT
CONTRACTUAL RELATIONSHIP WITH THE OWNER.
(B.) MINNESOTA LAW PERMITS THE OWNER TO WITHHOLD FROM THE OWNERS CONTRACTOR AS MUCH OF THE CONTRACT
PRICE AS MAY BE NECESSARY TO MEET THE DEMANDS OF ALL OTHER LIEN CLAIMANTS,PAY DIRECTLY THE LIENS AND DEDUCT THE COST
OF THEM FROM THE CONTRACT PRICE,OR WITHHOLD AMOUNTS FROM THE OWNERS CONTRACTOR UNTIL EXPIRATION OF 120 DAYS FROM
THE COMPLETION OF THE IMPROVEMENT UNLESS THE CONTRACTOR FURNISHES TO THE OWNER WAIVERS OF CLAIMS FOR MECHANICS
LIENS SIGNED BY PERSONS WHO FURNISHED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND WHO PROVIDED THE OWNER WITH
TIMELY NOTICE.
Removal: (C.) Asphalt is a recyclable material. If materials provided and installation costs are not paid in full,this material will be removed with a three day
written notice to the property Owner and/or contract holder from Omann Contracting Companies Inc_ All costs incurred during this removal will be charged to the
contract holder,as the job is not complete until final payment is received. This cost will also include labor that was incurred to install this base and asphalt.
During removal of asphalt,any property damage will be the responsibility of the contract holder. The signature below will serve as acknowledgement of this
statement and will grant Omann Contracting Companies Inc the right to access the property to perform the removal of the material.(Not applicable to seal
coating projects.)
ATTORNEY FEES:(D.) IF CONTRACT HOLDER FAILS TO PAY OMANN CONTRACTING COMPANIES INC.PURSUANT TO THIS CONTRACT AND ANY
CHANGE ORDERS,IF ANY,CONTRACT HOLDER SHALL BE RESPONSIBLE FOR ALL OMANN CONTRACTING COMPANIES INC'S COSTS OF
COLLECTIONS INCLUDING,BUT NOT LIMITED TO,REASONABLE ATTORNEY FEES.
SEAL COATING: Omann Contracting Companies Inc.will not be responsible for tracking of oil or rock in grass,doorway,or building after installation of seal
coating.
HOLD-BACK: I agree that if I have a dispute about the work that has been completed,I will hold-back no more than an amount equal to(5%)percent of the
BALANCE DUE until the work has been completed. I also agree that once the work has been reasonably completed. I will pay the amount that I held back
within two(2)days after the work has been completed and that I if I do not,I will owe to Omann Contracting Companies Inc.an additional amount of 10%of the
balance due.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Fiber-mix asphalt retards
cracking and does not guarantee against cracking. Due to the Variation of climate minor cracking may occur. Due to the nature of the freeze-thaw cycle,
minor settling may occur over time.Omann Contracting is not responsible for any damage,cracking nor for any defects attributable to the failure to properly
maintain the completed asphalt. Standard warrantee is to include:bituminous materials against break up,and labor against workmanship,unless otherwise
specified.Omann Contracting is not responsible for the damage of,cracking or breakup of existing concrete and asphalt both during and after the work is
performed. Any alteration or deviation from the specifications above involving extra costs will be executed only upon consent,and will become an extra charge
over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control including the weather. Owner to carry fire,
tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance.
Contract Number 76941 Omann Contracting Companies Representative: Scott Omann
ACCEPTANCE OF PROPOSAL: The above prices,specifications and conditions are satisfactory and are hereby accepted. I verify there are no
current liens or judgments on above said property. You are authorized to do the work as specified. Payment will be made as outlined.
Authorized Signature Signature ' Date
(please print)
PERSONAL GUARANTEE: I personally guarantee the payment of the amount owed to Omann Contracting Companies,Inc.
Signature y Date
(pease prrnt)
Credit Reference:
(Bank,Credit Union,Etc.)
la-n d born h P920f2
Omann Contracting Companies Inc.P.O.Box 120,6561 LaBeaux Ave.NE Albertville,MN. 55301
763-497-8259 bus. 763-497-8261 fax
Agenda Page 18
1bert�i1Ic Mayor and Council Request for Action
SmoH T...living.fg caw fe. Y
September 7, 2021
SUBJECT: FINANCE—2022 PRELIMINARY BUDGET AND PROPERTY TAX LEVY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
• Adopt Resolution No. 2021-037 adopting the 2021 Preliminary Property Tax Levy
collectible in 2022.
• Adopt Resolution No. 2021-038 adopting the 2022 Preliminary Budget.
BACKGROUND: Annually, the budget and property tax levy process start in June with staff
preparing estimates and projections for the following year's preliminary or draft budget. Through
meetings and workshop sessions, the City Council reviews the preliminary budget and amends it
as desired. Prior to September 30 of each year,the following year's proposed tax levy is
submitted to Wright County for preliminary certification.
Attached is the preliminary summary budget for 2022.
The preliminary budget for 2022 totals $5,080,929. The budget includes a general fund tax levy
of$2,330,949 for taxes payable 2022, the debt service levy of$749,908 and a levy for capital in
the amount of$1,451,863. The total levy, general fund, debt service and capital has increased
from $4,317,153 in 2021 to $4,532,720, which is a 4.99% increase.
KEY ISSUES:
1. Levy Adoption Schedule: The final levy is not certified until mid December so there is
still an opportunity to review, discuss, and change the 2022 budget and tax levy as
needed. The important thing to note is that the final levy can be less than the preliminary
levy, but it cannot be more. For the preliminary levy, it is best to avoid"locking"into a
levy that could be inadequate to fund operations and programs for next year.
2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of$115,251,
which reduces the general fund levy by that amount.
POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2022 Budget
and Proposed Property Tax Levy.
FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2022 Budget,we
anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the
budget in designated funds for general reserve, as well as,Albertville's policy of 40%.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2022
Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State
Law.
Agenda Page 19
Mayor and Council Request for Action— September 7, 2021
Finance - 2022 Budget and Preliminary Levy Page 2 of 4
Responsible Person-Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator- PWD
Attachments:
• Preliminary Summary Budget
• Resolution No. 2021-037
• Resolution No. 2021-038
Agenda Page 20
Mayor and Council Request for Action— September 7, 2021
Finance - 2022 Budget and Preliminary Levy Page 3 of 4
GENERALFUND
2021 2022 Difference Difference 21
General Fund Revenue: Budget Budget 21 to 22 $ to 22 %
31010 Current Ad Valorem Taxes 2,247,305 2,330,949 $83,644 3.72%
32100 Licenses&Permits 27,000 30,000 $3,000 11.11%
32110 Liquor Licenses 0 30,000 $30,000 0.00%
32150 Sign Permits 500 500 $0 0.00%
32210 Building Permits 100,000 150,000 $50,000 50.00%
32240 Animal Licenses 1,200 0 -$1,200 -100.00%
33401 LGA Revenue expected 115,635 115,251 -$384 -0.33%
33405 Police Aid 41,000 45,000 $4,000 9.76%
33406 Fire Aid 64,000 64,000 $0 0.00%
33422 Other State Aid Grants 700 700 $0 0.00%
33423 Municipal Maintenance Aid 11,000 11,000 $0 0.00%
34000 Charges for Services 15,000 20,000 $5,000 33.33%
34005 Engineering Review Fee-Bldg 31000 3,000 $0 0.00%
34101 Leases-City Property 30,000 31,000 $1,000 0.00%
34103 Zoning&Subdivision Fees 2,500 2,500 $0 0.00%
34104 Plan Check Fee 65,000 65,000 $0 0.00%
34107 Title Searches 2,500 2,500 $0 0.00%
34113 Franchise Fee-Cable 74,000 70,000 -$4,000 -5.41%
34202 Fire Protection Contract Charges 433,974 463,439 $29,465 6.79%
34780 Rental Fees 15,000 15,000 $0 0.00%
34950 Other Revenues 15,000 15,000 $0 0.00%
34110 Arena 13,813 14,227 $414 3.00%
34112 Electric Franchise Fee 125,000 125,000 $0 0.00%
36210 Interest Earnings 25,000 25,000 $0 0.00%
102 Capital Levy 1,324,744 1,451,863 $127,119 9.60%
General Fund Reserves 30,000 0.00%
Total Revenues 4,782,871 5,080,929 $298 058 6.23%
Agenda Page 21
Mayor and Council Request for Action- September 7, 2021
Finance -2022 Budget and Preliminary Levy Page 4 of 4
General Fund Department 2021 Difference Difference
Expenditures: Budget 2022 Budget 21 to 22 $ 21 to 22 %
41000 General Government 40,000 95,000 $55,000 137.50%
41100 Council 47,274 54,028 $6,754 14.29%
41300 Combined Administrator/Engineer 164,350 168,721 $4,371 2.66%
41400 City Clerk 136,221 139,454 $3,233 2.37%
41440 Elections 25,000 27,000 $2,000 8.00%
41500 Finance 116,050 118,507 $2,457 2.12%
41550 City Assessor 40,100 44,000 $3,900 9.73%
41600 City Attorney 40,000 40,000 $0 0.00%
41700 City Engineer 25,000 25,000 $0 0.00%
41800 Economic Development 50,000 45,000 -$5,000 -10.00%
41910 Planning&Zoning 56,507 56,507 $0 0.00%
41940 City Hall 147,108 144,984 -$2,124 -1.44%
42000 Fire Department 557,947 591,467 $33,520 6.01%
42110 Police 835,485 860,524 $25,039 3.00%
42400 Building Department 252,724 267,281 $14,557 5.76%
42700 Animal Control 9,000 9,000 $0 0.00%
43100 Public Works-Streets 364,876 373,170 $8,294 2.27%
45000 Culture&Recreation 81,521 85,311 $3,790 4.65%
45100 Parks&Recreation 377,798 392,945 $15,147 4.01%
43160 Electric street lights 91,166 91,166 $0 0.00%
102 Capital 102 1,324,744 1,451,863 $127,119 9.60%
Total Expenditures 4,782,871 5,080,929 298,058 6.23%
Difference
Levy 2021 2022 21 to 22 %
General Fund & EDA 2,247,305 2,330,949 3.72%
Capital Levy 1,324,744 1,451,863 9.60%
Total Tax Levy(Oper. Levy) 3,572,049 3,782,812 5.90%
102/601 Go Sewer Revenue 2019A 219,679 222,934
359 City Hall 05 261,208 261,770
360 Go Imp 2012A CSAH 19 26,157 26,157
358 PW Facility 04 100,499 101,486
361 Go Imp 2012A Lach 0
362 Go Imp 2012A Ind Park 84,561 84,561
468 1-94 53,000 53,000
Total Debt Service Levy 745,104 749,908 Debt Levy 0.64%
Total
Total Levy 4,317,153 4,532,720 Levy 4.99%
Agenda Page 22
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO. 2021-037
A RESOLUTION ADOPTING THE
2021 TAX LEVY COLLECTIBLE IN 2022
BE IT RESOLVED by the Council of the City of Albertville, County of Wright,
Minnesota, that the following sums of money be levied for the current year, collectible in 2022,
upon taxable property in the City of Albertville for the following purposes:
Total Levy $4,532,720
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County
Auditor of Wright County, Minnesota.
Adopted by the City Council of the City of Albertville this 711 day of September 2021.
Jillian Hendrickson,Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 23
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2021-038
A RESOLUTION ADOPTING THE 2022 PRELIMINARY BUDGET
WHEREAS,the City Council of the City of Albertville has adopted a proposed budget;
and
WHEREAS,the Albertville City Council has adopted a preliminary tax levy to be placed
upon the taxable property in the City of Albertville; and
WHEREAS,the Albertville City Council desires to reserve within the General Fund
those monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Albertville,
Minnesota:
1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville
for the period January 1, 2022 through December 31, 2022.
2. All monies designated within the budget as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the City Council of the City of Albertville on this 7th day of September, 2021.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 24
.A,lbcrtvi11- City Administrator's Update
Small Town Living.Big CRy Llre.
September 2, 2021
GENERAL ADMINISTRATION
FYCC 7th Annual Open Streets Event: FYCC will be holding their Open Streets event on
September 11 from 10 am to 2 pm. The streets to be closed for the event include Main Avenue
from 60th to 58th and all of 58th Street extending to Lander Ave. The event will also include the
areas of the Farmer's Market Pavilion and the Depot.
Albertville Lions Annual Cruisin' & Rock'n Car Show: The Albertville Lions will be holding their
Car Show also on September 11 beginning at 3 pm. The streets of 58th to Lander Ave will be
closed to stage the car show vehicles. Their event will also include the areas of Central Park, the
Farmer's Market Pavilion and the Depot.
Liquor Compliance Checks: Compliance checks were conducted by Wright County and one
establishment was cited for service to an underage person. This was the first violation for the
establishment within a 24 month period and they were invoiced for the $500 first violation fine.
The establishment was notified if they wished to dispute the fine, they would have the
opportunity to request a hearing with the City Council. The establishment paid the $500 fine.
Dog Licensing Ordinance Amendments: On the August 12, the amended Animal Control
Ordinance became effective which eliminates the requirement for Albertville residents to
license their dogs with the City. To get the word out, staff has updated the City's website with
this information and posted an article on our Facebook page.
City Owned Outlot B, Northwest Commercial Park: Outlot B (PID 101091000020) is located on
67th Street NE behind the Premium Outlets. Staff is in discussions with a potential buyer/user
and would like to discuss the sale of his lot at the meeting.
Valerian Development Concept: Staff is working with the Development group to address the
concerns and direction provided by the City regarding the commercial/high density
development concept. It is expected the Development group will be seeking further feedback
from the City Council at a future meeting.
Parks Committee: The Parks Committee met on the 23rd to interview applicants and discuss
the future Central Park improvements. The revised park plan includes a plaza area on the west
side of the pavilion, a plaza area in front of the depot, a concrete parking lot, and a trail from
the pavilion to the main parking lot.
Agenda Page 25
ENGINEERING/PUBLIC WORKS
The Preserve at Albertville: The Development group is working to finalize the plat and
Development agreement. A preconstruction meeting was held last week and it is understood
grading activities will be commencing soon.
Advanced Volumetric Alliance: The plat and Development Agreement have been recorded and
the building permit has been issued. Site grading is underway and utility work is scheduled to
begin next week.
Skate Park/Basketball Court: Once the basketball court is paved the site will be restored with
topsoil, seed, and blanket. Public Works crews will be installing the basketball hoops and
completing the landscaping later this fall.
Barthel Industrial Drive: We are beginning the preliminary engineering and surveying on
Barthel Industrial Drive in preparation for a 2022 project. This project will largely be funded by
the 2020 LRIP funds.
City Administrator's Update Page 2 of 2 September 2, 2021
Agenda Page 26