04-12-21 STMA Arena Board Packet City of
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STMA ARENA BOARD AGENDA
MONDAY, APRIL 12, 2021
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER—ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF MARCH 8, 2021 (pg.1)
4. FINANCE REPORTS
a) Approve the March list of claims as presented in the amount of$29,676.70 and March
report(pgs. 2-5)
b) STMA Ice Arena 1st Quarter 2021 Budget to Actual Report(pg. 6)
5. ARENA MANAGER
a) Monthly report(pgs. 7-8)
6. OLD BUSINESS
a) Draft 2021 Preliminary Budget(pgs. 9-10)
7. NEW BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
March 8,2021
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Walter Hudson and Ryan
Gleason. Absent member Kari Dwinnell and Aaron Cocking. Also present: City Administrator Adam
Nafstad, City Finance Director Tina Lannes, STMA Arena Supervisor Scott Verness and School and
Ground Director Jason Bichler. The meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Hudson\Lewis moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Gleason\Wettschreck moved to approve the minutes of the February 8, 2021 Board Meeting
as presented. Wettschreck, Gleason, Sorensen and Hudson voted aye. Lewis abstained.
Finance Reports
Lannes presented the finance reports.
Members Wettschreck\Hudson moved to approve the February list of claims totaling $27,374.06 and
the February Financial Report as presented. All voted aye.
Arena Manager's Report
Nafstad reported the things are going well and the arena has been active the last couple of months.
There was discussion on the Minnesota Hockey rules and guidelines current restrictions in which youth
hockey programs across the state are following and the STMA Ice Arena policies.
Draft 2021 Preliminary Budget
Lannes brought forward the original draft budget for 2021 with no changes. There was additional
discussion on the preliminary budget line items as salaries,utilities and concessions. The board
consensus was to table the adoption of the budget until a future meeting.
Adiourn
Members Hudson\Gleason moved to adjourn at 6:17 p.m. All voted aye.
Attest:
Tina L. Lannes,City Finance Director
STMA Arena Board Meeting 04/12/21 Page 1
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STMA Ice Arena Budget to Actual March 2021 (Cash Basis)
2020
2021 Actual YTD %
2021 Prelim March 2021 YTD of
STMA Arena Budget Actual 3/31/21 Budget
Income
Ice Rental $672,585.00 $88,432.09 $176,171.09 26.19%
Rental $672,585.00 $88,432.09 $176,171.09
Concessions $35,000.00 $0.00 $4.00 0.01%
Room Rental $500.00 $0.00 $0.00
Other Revenues(Advertising/LMC/Ins
Claims/ATM) $20,000.00 $634.00 $634.00 3.17%
Vending $1,500.00 $0.00 $210.40 14.03%
Open Skate/Hockey,etc. $6,000.00 $255.73 $536.73 8.95%
Interest $1,000.00 $0.00 $0.00 0.00%
reimbursement-Cities $0.00 $0.00 $0.00 0.00%
Misc.Revenue $100.00 $4.00 $21.00
Total Income $736,685.00 $89,325.82 $177,577.22 24.10%
Expenses
Salaries,Wages,Taxes&Benefits $347,175.95 $35,098.45 $80,153.83 23.09%
Supplies(Office,Misc.) $1,500.00 $0.00 $0.00 0.00%
Supplies(Concession) $28,700.00 $0.00 $0.00 0.00%
Fuel,Misc. $500.00 $0.00 $161.48 32.30%
Professional Services $29,200.00 $1,113.74 $3,260.88 11.17%
Sales Tax $3,448.00 $0.00 $60.89 1.77%
Telephone $2,250.00 $295.60 $471.07 20.94%
Electric $130,000.00 $9,178.67 $17,482.89 13.45%
Gas $45,000.00 $6,728.00 $12,579.47 27.95%
Water $15,000.00 $594.51 $1,437.41 9.58%
Refuse $2,750.00 $218.52 $327.35 11.90%
Insurance $22,000.00 $0.00 $0.00 0.00%
Education/Training $1,500.00 $0.00 $198.00 13.20%
Administration $13,812.66 $1,151.05 $3,453.15 25.00%
Misc. $5,700.00 $1,125.00 $2,675.00 46.93%
Repair Maintenance-Machinery $15,000.00 $65.00 $155.00 1.03%
Repair Maintenance-Building $40,000.00 $6,082.01 $6,476.60 16.19%
Total Operating Expenses $703,536.61 $61,650.55 $128,893.02 18.32%
STMA Arena Board Meeting 04/12/21 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
March 31 , 2021
Cash Balance Operations
Est. Cash Balance Operations 1/1/21 $123,298
Less Acct Rec 2020 $(140,249)
Add Revenues $317,192
Less Expenses $(128,521)
Est. Cash Balance Operations 03/31/21 $171,720
Accounts Receivable (invoiced)
Operations March 31, 2021 - $73,342.22
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/21 $100,592
Albertville UB donations 2020 $73
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 03/31/21 $145,665
STMA Arena Board Meeting 04/12/21 Page 3
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
9398 a 03/01/21 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint- $65.00 3033 ice scraper blade 84"
9403 a 03/01/21 TIERNEY BROTHERS,INC.
E 810-00000-433 Dues and Subscriptions $750.00 196377 Arena REACH Software Annual Licensing
9433 a 03/15/21 ARAMARK
E 810-00000-405 Repair/Maint -Buildings $26.60 2201438346 Arena mops,mats
E 810-00000-405 Repair/Maint -Buildings $26.60 2201443680 Arena mops,mats
9435 a 03/15/21 BUSINESS ESSENTIALS
E 810-00000-300 Professional Srvs $70.18 WO- Arena printer toner cartridge
9440 a 03/15/21 CULLIGAN
E 810-00000-405 Repair/Maint -Buildings $21.00 101X348074 Arena DI Carbon Standyby 3/1/21-3/31/21
9441 e 03/15/21 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $1,015.00 9285 Bobcat touch up of drifting,Feb Plowing as per
Contract
9447 a 03/15/21 LVC COMPANIES,INC.
E 810-00000-405 Repair/Maint -Buildings $3,958.00 53482 Arena AV Cabling-Cameras
9459 a 03/15/21 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint -Buildings $25.65 317987921 Arena water delivery
9460 a 03/15/21 RANDY'S ENVIRONMENTAL SVCS
E 810-00000-405 Repair/Maint -Buildings $109.30 MARCH 2021 Arena trash removal
9461 e 03/15/21 SCR,INC-ST. CLOUD
E 810-00000-405 Repair/Maint -Buildings $153.34 C005929 Arena Monthly CO2 Tank Charges
E 810-00000-405 Repair/Maint -Buildings $164.00 W63528 Arena power outage and 4 of the 5 compressors are
out of order
E 810-00000-405 Repair/Maint -Buildings $684.10 W63540 Old Arena water leak on furnances
E 810-00000-405 Repair/Maint -Buildings $697.94 W63586 Gold Rink heating 2 maintenance
9462 a 03/15/21 TIERNEY BROTHERS,INC.
E 810-00000-433 Dues and Subscriptions $375.00 201911 Arena REACH Software Annual Licensing
9464 a 03/15/21 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $10.74 Arena Elevator Monitoring 3/31/21
9468 a 03/20/21 RESOURCE TRAINING&SOLUTIONS/
E 810-00000-130 Employer Paid Ins $3,594.50 210302410000 Emp Health Ins
E 810-00000-130 Employer Paid Ins $813.00 210302410000 Emp Health Ins
40764 03/02/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $120.44 01317020210 Arena Voice 8352305160131702
40765 03/02/21 GIGABIT MINNESOTA
E 810-00000-130 Employer Paid Ins $540.50 MARCH 2021 Emp Life, Dental, Stdis,Vision
STMA Arena Board Meeting 04/12/21 Page 4
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
40768 03/09/21 CHRIS HANSEN
E 810-00000-405 Repair/Maint -Buildings $139.76 Arena Mic&Cable
40770 03/15/21 Ace of Albertville-Arena
E 810-00000-405 Repair/Maint -Buildings $2.99 117163/1 Disc FML
40780 03/15/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $54.72 01315380301 Arena Cable 8352305160131538
40791 03/15/21 STEP SAVER,INC.
E 810-00000-405 Repair/Maint -Buildings $73.20 143851 Arena Bulk Salt
40798 03/16/21 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $6,356.27 MARCH 2021 5898 Lachman Avenue NE 8000014425-5
40799 03/16/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $120.44 01317020310 Arena Voice 8352305160131702
40801 03/16/21 XCEL ENERGY
E 810-00000-381 Electric Utilities $9,167.93 723212343 5898 Lachman Avenue NE 51-5873315-4
40803 03/29/21 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $540.50 APRIL 2021 Em Life, Dental, Stdis,Vision
810 STMA ARENA $29,676.70
STMA Arena Board Meeting 04/12/21 Page 5
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STMA Ice Arena 1St Quarter 2021
2021 1 st
Quarter
Prelim Jan-March Jan-March Jan-March
STMA Arena Budget 2021 Actual 2020 Actual 2019 Actual
Income
Ice Rental $215,046.00 $243,903.31 $181,047.48 $181,047.48
Concessions $0.00 $4.00 $40,452.25 $40,452.25
Room Rental $250.00 $0.00 $200.25 $0.00
Other Revenues (Advertising/LMC/Ins
Claims/ATM) $0.00 $634.00 $350.00 $680.42
Vending $400.00 $210.40 $448.75 $312.00
Open Skate/Hockey, etc. $2,000.00 $536.73 $1,645.00 $6,024.00
Interest $240.00 $0.00 $798.31 $0.00
reimbursement - Cities $0.00 $0.00 $0.00
Misc. Revenue $100.00 $21.00 $172.00 $193.00
Total Income $218,036.00 $245,309.44 $225,114.04 $228,709.15
Expenses
Salaries, Wages, Taxes & Benefits $99,430.00 $80,153.83 $82,702.97 $78,672.60
Supplies (Office, Misc.) $450.00 $0.00 $81.45 $248.81
Supplies (Concession) $0.00 $0.00 $12,398.12 $11,050.18
Fuel, Misc. $200.00 $161.48 $417.64 $749.32
Professional Services $9,000.00 $3,260.88 $4,915.14 $7,418.11
Sales Tax $1,725.00 $60.89 $3,452.35 $3,078.32
Telephone $561.00 $471.07 $452.47 $410.08
Electric $30,000.00 $17,482.89 $20,389.83 $20,607.47
Gas $19,000.00 $12,579.47 $11,834.98 $14,005.45
Water $3,750.00 $1,437.41 $2,863.44 $7,941.71
Refuse $1,010.00 $327.35 $1,421.23 $847.13
Insurance $14,000.00 $0.00 $0.00 $15,187.00
Education/Training $0.00 $198.00 $0.00 $0.00
Administration $3,453.15 $3,453.15 $3,352.59 $3,254.94
Misc. $4,000.00 $2,675.00 $1,735.00 $2,435.76
Repair Maintenance - Machinery $3,500.00 $155.00 $2,276.15 $360.67
Repair Maintenance - Building $7,600.00 $6,476.60 $7,536.99 $5,943.13
Total Operating Expenses $197,679.15 $128,893.02 $155,830.35 $172,210.68
Net Income/Loss $20,356.85 $116,416.42 $69,283.69 $56,498.47
STMA Arena Board Meeting 04/12/21 Page 6
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MANAGER' GENERAL UPDATE
Date: April 12th,2021
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS—MARCH
User Hour Sold
STMAYHA 271 hours
AAA 7 hours
RYHA (Rogers) 0 hours
Adult Hockey 0 hours
High School Boys/Girls 58 hours
Public Skating/OH 18 hours
Private rentals 11 hours
Total Hours Sold 365 (2 sheets) Higher due to season being extended
Monthly Budget Projection 150 (2 sheets)
Operations: The Olympia propane Ice resurfacer is now 20 years old and needs some attention.
We are looking at getting 2 more years out of it and possibly trading it in on a new machine in
2023. Staff received and estimate for approximately $7,500 to tune up engine, fix leaks, replace
conditioner runners, auger bearings, go through and replace any hydraulic hoses that appear
worn/cracked. Hoping to recoup some of these costs if we trade it in for a new machine in 2023
(trade in value about$25,000 if we buy another Olympia). A New machine will take about a year
to be built and delivered to the facility,therefore an order would need to be placed in 2022 for
delivery in 2023.
Spring Maintenance:
• Building Clean up: Rink floor and bleachers, etc.
• Touch up Painting: Locker rooms,players boxes, lobby, corridor and bathrooms
• Scheduling 2021/22 Ice Time
• Rink Board cleaning: puck marks on boards and Ad panels
• Rink Glass Cleaning: Interior and exterior
• Machine maintenance
• Snow pit drain and clean
• Paint/repair: 2 sets of hockey nets
• Bleacher repair(Gold Rink)
• Door repair(Gold Rink)
• Paint/stripe parking lot
Albertville Friendly City Days: Working with Hockey Finder and doing a quick poll within our
local community showing there's enough interest to get the word out. Looking at least two
divisions of 4 teams minimum, which would be 16 hours of ice. Getting registration set up and
STMA Arena Board Meeting 04/12/21 Page 7
STMA Ice Arena Board
April 12th, 2021 Agenda
Page 2 of 2
will start promoting it next week. Our goal is to get 3 divisions of 4 teams and make this an
annual event.
STMAYHA: The State Tournament for the Peewee AA's was well attended, and everything
went well. STMAYHA and STMA Arena Staff did a great job hosting it. Thanks to all the
volunteers that made it possible.
STMA Arena Board Meeting 04/12/21 Page 8
City of
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STMA Ice Arena Preliminary 2021 Budget 1St Draft (02/04/21)
%change
2021 Prelim from 2020
2019 Actual 2020 Actual 2020 Budget Budget to 2021
Income
Ice Rental $480,339.14 $525,172.90 $667,770.00 $672,585.00 0.72%
Concessions $76,719.45 $40,378.50 $65,000.00 $35,000.00 -46.15%
Room Rental $100.00 $468.37 $500.00 $500.00
Other Revenues(Advertising/LMC/Ins Claims/ATM) $14,155.45 $13,149.00 $20,000.00 $20,000.00 0.00%
Vending $1,523.30 $534.50 $1,500.00 $1,500.00 0.00%
Open Skate/Hockey,etc.(off season fill in) $12,773.80 $2,741.00 $12,000.00 $6,000.00 -50.00%
Interest $1,600.00 $798.31 $1,600.00 $1,000.00 -37.50%
Reimbursement Cities $0.00 $22,694.84 $0.00 $0.00
Misc.Revenue $440.00 $185.00 $400.00 $100.00 -75.00%
Total Income $587,651.14 $606,122.42 $768,770.00 $736,685.00 -4.17%
Expenses
Salaries,Wages,Taxes&Benefits $296,514.16 $291,577.50 $331,824.50 $347,175.95 4.63%
Supplies(Office,Misc.) $1,755.74 $72.25 $1,500.00 $1,500.00 0.00%
Supplies(Concession) $33,531.50 $12,015.19 $28,850.00 $28,700.00 -0.52%
Fuel,Misc. $1,206.76 $288.75 $1,500.00 $500.00 -66.67%
Professional Services $31,664.75 $24,479.12 $28,000.00 $29,200.00 4.29%
Sales Tax $7,022.55 $3,667.97 $6,352.00 $3,448.00 -45.72%
Telephone $2,006.20 $2,212.45 $1,700.00 $2,250.00 32.35%
Electric $126,477.53 $117,011.93 $150,000.00 $130,000.00 -13.33%
Gas $40,763.92 $32,843.69 $60,000.00 $45,000.00 -25.00%
Water $14,958.05 $7,366.04 $20,000.00 $15,000.00 -25.00%
Refuse $2,605.67 $929.44 $2,500.00 $2,750.00 10.00%
Insurance $22,097.00 $21,307.00 $20,000.00 $22,000.00 10.00%
Education/Training $0.00 $0.00 $1,500.00 $1,500.00 0.00%
Administration $13,019.76 $13,410.35 $13,410.35 $13,812.66 3.00%
Misc. $2,945.86 $5,440.57 $3,385.00 $5,700.00 68.39%
Repair Maintenance—Machinery $12,608.61 $6,805.55 $11,000.00 $15,000.00 36.36%
Repair Maintenance—Building $25,450.71 $40,336.34 $30,000.00 $40,000.00 33.33%
Total Operating Expenses $634,628.77 $579,764.14 $711,521.8.5 $703,536.61 -1.12%
Net Income/Loss ($46,977.63) $26,358.28 $57,248.15 $33,148.39
Rental Rates(Oct 1,2021 thru March 15,2022)-Proposed no
increase
Prime Rate(Oct 1 to March 15) $220
High School Game Rate $265
Summer Rate(0 to 200 hrs) $165
Summer Rate(200 to 400 hrs) $150
Summer Rate(400 plus hrs) $135
STMA Arena Board Meeting 04/12/21 Page 9
Total available hours prime time
10/1-3/15 2141 (49 per week, 23 weeks, x2 rinks @ 95%)
hours rate total
boys practice 160 220 $35,200.00
boys games 45 265 $11,925.00
girls practice 68 220 $14,960.00
girls game 27 265 $7,155.00
Blue Line 42 220 $9,240.00
Private Rental 60 220 $13,200.00
STMAYHA 1739 220 $382,580.00
$474,260.00
3/15-9/30
STMAYHA 100 220 $22,000.00 (september Ice)
summer MWH 200 165 $33,000.00
Summer MWH 125 150 $18,750.00
Other Summer 755 165 $124,575.00
$198,325.00
Total Ice Sales $672,585.00
3321
Projected
Month 2021
Jan 410
Feb 405
Mar 150
Apr 200
May 100
June 215
July 250
Aug 200
Sept 215
Oct 361
Nov 400
Dec 415
3321
STMA Arena Board Meeting 04/12/21 Page 10