03-08-21 STMA Arena Board Packet ip City of
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STMA ARENA BOARD AGENDA
MONDAY, MARCH 8, 2021
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER—ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF JANUARY 11, 2021 (pg. 2)
4. FINANCE REPORTS
a) Approve the February list of claims as presented in the amount of$27,374.06 and
February report(pgs. 3-6)
5. ARENA MANAGER
a) Monthly report(pgs. 7-8)
6. OLD BUSINESS
a) Draft 2021 Preliminary Budget(pgs. 9-10)
7. NEW BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
February 8,2021
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Kari Dwinnell, Walter Hudson,
Ryan Gleason and Aaron Cocking. Absent member Tim Lewis. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, and Chris
Hanson. The meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Hudson\Wettschreck moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Cocking\Hudson moved to approve the minutes of the January 11, 2021 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports.
Members Cocking\Gleason moved to approve the January list of claims totaling $21,337.60 and the
January Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch presented the Arena Managers Report referencing the projected Ice Rates in the area for 2021-
2022 season. In addition, Fitch reported that Hockey TV was installed and that the Pee-Wee AA state
tournaments are at the end of March.
Tort Liability Coverage Waiver
Lannes presented the tort liability insurance options and noting that in the past the board has waived
the limits.
Members Hudson\Gleason moved to waive the monetary limits on municipal tort liability established
by Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. All
voted aye.
Draft 2021 Preliminary Budget
Lannes presented the draft 2021 preliminary budget which did not include a rate increase. Lannes
stated that staff reduced items in the budget such as concession revenue and expenses such as utilities.
Nafstad mentioned to the board there is no action required at this meeting for the budget. There was
discussion on the preliminary budget presented, the ice rates and future capital needs.
Members Dwinnell\Cocking moved to not increase the ice rates,keeping them the same as the 2020-
2021 season (maintaining the prime rate of$220.00 per hour). All voted aye.
Adiourn
Members Dwinnell\Cocking moved to adjourn at 6:27 p.m. All voted aye.
Attest:
Tina L. Lannes, City Finance Director
Agenda Page 2
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STMA Ice Arena Budget to Actual February 2021 (Cash Basis)
February 2021 2020
2021 Prelim 2021 Actual YTD YTD % of
STMA Arena Budget Actual 2/28/21 Budget
Income
Ice Rental $672,585.00 $85,436.30 $87,739.00 13.05%
Concessions $35,000.00 $4.00 $4.00 0.01%
Room Rental $500.00 $0.00 $0.00
Other Revenues(Advertising/LMC/Ins
Claims/ATM) $20,000.00 $0.00 $0.00 0.00%
Vending $1,500.00 $210.40 $210.40 14.03%
Open Skate/Hockey,etc. $6,000.00 $281.00 $281.00 4.68%
Interest $1,000.00 $0.00 $0.00 0.00%
reimbursement-Cities $0.00 $0.00 $0.00 0.00%
Misc.Revenue $100.00 $17.00 $17.00
Total Income $736,685.00 $85,948.70 $88,251.40 11.98%
Expenses
Salaries,Wages,Taxes&Benefits $347,175.95 $24,442.29 $45,055.38 12.98%
Supplies(Office,Misc.) $1,500.00 $0.00 $0.00 0.00%
Supplies(Concession) $28,700.00 $0.00 $0.00 0.00%
Fuel,Misc. $500.00 $161.48 $161.48 32.30%
Professional Services $29,200.00 $1,685.99 $2,147.14 7.35%
Sales Tax $3,448.00 $3.76 $60.89 1.77%
Telephone $2,250.00 $175.47 $175.47 7.80%
Electric $130,000.00 $8,304.22 $8,304.22 6.39%
Gas $45,000.00 $5,840.73 $5,851.47 13.00%
Water $15,000.00 $426.53 $842.90 5.62%
Refuse $2,750.00 $108.83 $108.83 3.96%
Insurance $22,000.00 $0.00 $0.00 0.00%
Education/Training $1,500.00 $0.00 $198.00 13.20%
Administration $13,812.66 $0.00 $0.00 0.00%
Misc. $5,700.00 $0.00 $1,550.00 27.19%
Repair Maintenance-Machinery $15,000.00 $90.00 $90.00 0.60%
Repair Maintenance-Building $40,000.00 $329.76 $394.59 0.99%
Total Operating Expenses $703,536.61 $41,569.06 $64,940.37 9.23%
Net Income/Loss $33,148.39 $44,379.64 $23,311.03
Agenda Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
February 28, 2021
Cash Balance Operations
Est. Cash Balance Operations 1/1/21 $126,065
Less expenses paid for 2020
Add Revenues $88,251
Less Expenses $(64,940)
Est. Cash Balance Operations 02/28/21 $149,376
Accounts Receivable (invoiced)
Operations February 28, 2021 - $75,860
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/21 $99,314
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 02/28/21 $144,314
Agenda Page 4
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
9274 a 02/01/21 ARAMARK
E 810-00000-405 Repair/Maint -Buildings $26.60 2201427877 Arena mops,mats
9295 a 02/01/21 ZEE MEDICAL SERVICE
E 810-00000-405 Repair/Maint -Buildings $0.00 54104280 Arena Clean&Inspect Cabinet
9303 a 02/05/21 SIGNAPAY
E 810-00000-300 Professional Srvs $23.49 FEBRUARY Arena cc fees
9306 a 02/10/21 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $197.23 JANUARY Wtr Bill 01/20/21 87-00000310-00-5
E 810-00000-382 Water Utilities $229.30 JANUARY Wtr Bill 01/20/21 87-00000315-00-0
9308 a 02/16/21 ARAMARK
E 810-00000-405 Repair/Maint -Buildings $26.60 2201433260 Arena mops,mats
9312 a 02/16/21 COURI&RUPPE
E 810-00000-300 Professional Srvs $370.00 FEBRUARY Ice Arena
9313 a 02/16/21 CULLIGAN
E 810-00000-405 Repair/Maint -Buildings $21.00 101X347098 DI Carbon Standby Rental 2/1/21-2/28/21
9315 a 02/16/21 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $1,282.50 9234 January plowing,salting parking,move snow pile
9322 a 02/16/21 FERRELLGAS LP
E 810-00000-212 Motor Fuels $161.48 1114355571 Arena Propane
9331 a 02/16/21 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint- $90.00 2978 Ice Scraper Blades
9337 a 02/16/21 RANDY'S ENVIRONMENTAL SVCS
E 810-00000-405 Repair/Maint -Buildings $108.83 FEBRUARY Arena Trash
9341 a 02/16/21 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $10.74 Arena Elevator Monitoring 2/28/21
9385 a 02/22/21 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax $3.76 FEBRUARY Arena Sales Tax
9386 a 02/20/21 RESOURCE TRAINING&SOLUTIONS/
E 810-00000-130 Employer Paid Ins $3,594.50 MARCH Emp Health Insurance
E 810-00000-130 Employer Paid Ins $813.00 MARCH Emp Health Insurance
40693 02/01/21 BERG ELECTRIC
E 810-00000-405 Repair/Maint -Buildings $161.00 2112201 Arena Repair Outlet in Media Room
Total $161.00
40697 02/01/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $120.44 0131702011 Arena Voice 8352305160131702
40699 02/01/21 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $540.49 FEBRUARY Emp Life, Dental, Stdis,Vision
Agenda Page 5
STMA Ice Arena Vendor Check Detail Register
Check# Check Date Vendor Name Amount Invoice Comment
40704 02/01/21 STEP SAVER,INC.
E 810-00000-405 Repair/Maint -Buildings $57.60 142819 Bulk Salt-EAST
40711 02/11/21 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $5,851.47 5898 Lachman Avenue NE 5390131-0
40713 02/11/21 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $55.03 0131538013 Arena Cable 8352305160131538
40717 02/16/21 Ace of Albertville-Arena
E 810-00000-405 Repair/Maint -Buildings $17.99 116971/1 MR Clean Roller
E 810-00000-405 Repair/Maint -Buildings $18.97 116995/1 Grease Marine,Valvoline5w20
40736 02/16/21 ST.MICHAEL SPINAL REHAB
E 810-00000-300 Professional Srvs $10.00 JANUARY Drug Screen-GF
40738 02/16/21 XCEL ENERGY
E 810-00000-381 Electric Utilities $8,282.74 719439760 Arena 5898 Lachman Avenue NE 51-5873315-4
Total $8,282.74
40740 02/18/21 CENTERPOINT ENERGY
G 810-20200 Accounts Payable $5,299.30 DECMEBER 5898 Lachman Avenue NE 5390131-0
810 STMA ARENA $27,374.06
Agenda Page 6
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MANAGER' GENERAL UPDATE
Date: March 8th,2021
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS—JANUARY
User Hour Sold
STMAYHA 296 hours
ERYHA (Elk River) 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 0 hours
High School Boys/Girls 93 hours
Public Skating/OH 15 hours
Private rentals 4 hours
Total Hours Sold 408 (2 sheets)
Monthly Budget Projection 405 (2 sheets)
Operations: No major repairs at this time.
Minnesota Hockey: The Phase 6 Return to Play Rules & Guidelines went into effect on
Monday,March 1 st. Highlights include:
• The spectator rule will now match the State of Minnesota and Minnesota Department of
Health policy for indoor facilities of 25% capacity up to a 250 max. Each individual rink
and arena will be affected differently by this change. Some rinks may still be limited to 1
spectator per player according to their capacity. We are at 250 Blue Rink and 100 Gold
Rink
• Associations and Arenas will need to communicate to teams how many spectators may be
allowed for each game and will be expected to host a pre-registration or check-in in case
contact tracing is needed.
• One ice resurface will be allowed during games.
• The three-official system may be used.
Minnesota Hockey rules: The responsibility of enforcement starts at the local level with
association board members and progresses to District Directors. Associations have the authority
to impose discipline on their members and teams. District Directors have the authority to impose
discipline on teams and associations in their district.
Summer AAA: Reserved about 140 hours of practice Ice for MHP (Midwest Hockey Program)
to start Tuesday March 30th and run through August 31st. Also 4 tournaments one in April, one
in May and two in August(about 160 hours)
STMAYHA: State Tournament for the Peewee AA's. Games scheduled for March 26th 27th and
28th for a total of 11 games
Agenda Page 7
STMA Ice Arena Board
March 8th, 2021 Agenda
Page 2 of 2
STMA High School Hockey: The Minnesota State High School League (MSHSL) Building
Occupancy is limited, no spectators for practices, 25% seating capacity or 250 max. STMA
Arena will follow the guidelines enforced by the MSHSL (Minnesota State High School League)
Agenda Page 8
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STMA Ice Arena Preliminary 2021 Budget 1St Draft (02/04/21)
%change
2021 Prelim from 2020
2019 Actual 2020 Actual 2020 Budget Budget to 2021
Income
Ice Rental $480,339.14 $525,172.90 $667,770.00 $672,585.00 0.72%
Concessions $76,719.45 $40,378.50 $65,000.00 $35,000.00 -46.15%
Room Rental $100.00 $468.37 $500.00 $500.00
Other Revenues(Advertising/LMC/Ins Claims/ATM) $14,155.45 $13,149.00 $20,000.00 $20,000.00 0.00%
Vending $1,523.30 $534.50 $1,500.00 $1,500.00 0.00%
Open Skate/Hockey,etc.(off season fill in) $12,773.80 $2,741.00 $12,000.00 $6,000.00 -50.00%
Interest $1,600.00 $798.31 $1,600.00 $1,000.00 -37.50%
Reimbursement Cities $0.00 $22,694.84 $0.00 $0.00
Misc.Revenue $440.00 $185.00 $400.00 $100.00 -75.00%
Total Income $587,651.14 $606,122.42 $768,770.00 $736,685.00 -4.17%
Expenses
Salaries,Wages,Taxes&Benefits $296,514.16 $291,577.50 $331,824.50 $347,175.95 4.63%
Supplies(Office,Misc.) $1,755.74 $72.25 $1,500.00 $1,500.00 0.00%
Supplies(Concession) $33,531.50 $12,015.19 $28,850.00 $28,700.00 -0.52%
Fuel,Misc. $1,206.76 $288.75 $1,500.00 $500.00 -66.67%
Professional Services $31,664.75 $24,479.12 $28,000.00 $29,200.00 4.29%
Sales Tax $7,022.55 $3,667.97 $6,352.00 $3,448.00 -45.72%
Telephone $2,006.20 $2,212.45 $1,700.00 $2,250.00 32.35%
Electric $126,477.53 $117,011.93 $150,000.00 $130,000.00 -13.33%
Gas $40,763.92 $32,843.69 $60,000.00 $45,000.00 -25.00%
Water $14,958.05 $7,366.04 $20,000.00 $15,000.00 -25.00%
Refuse $2,605.67 $929.44 $2,500.00 $2,750.00 10.00%
Insurance $22,097.00 $21,307.00 $20,000.00 $22,000.00 10.00%
Education/Training $0.00 $0.00 $1,500.00 $1,500.00 0.00%
Administration $13,019.76 $13,410.35 $13,410.35 $13,812.66 3.00%
Misc. $2,945.86 $5,440.57 $3,385.00 $5,700.00 68.39%
Repair Maintenance—Machinery $12,608.61 $6,805.55 $11,000.00 $15,000.00 36.36%
Repair Maintenance—Building $25,450.71 $40,336.34 $30,000.00 $40,000.00 33.33%
Total Operating Expenses $634,628.77 $579,764.14 $711,521.85 $703,536.61 -1.12%
Net Income/Loss ($46,977.63) $26,358.28 $57,248.15 $33,148.39
Rental Rates(Oct 1,2021 thru March 15,2022)-Proposed no
increase
Prime Rate(Oct 1 to March 15) $220
High School Game Rate $265
Summer Rate(0 to 200 hrs) $165
Summer Rate(200 to 400 hrs) $150
Summer Rate(400 plus hrs) $135
Agenda Page 9
Total available hours prime time
10/1-3/15 2141 (49 per week, 23 weeks, x2 rinks @ 95%)
hours rate total
boys practice 160 220 $35,200.00
boys games 45 265 $11,925.00
girls practice 68 220 $14,960.00
girls game 27 265 $7,155.00
Blue Line 42 220 $9,240.00
Private Rental 60 220 $13,200.00
STMAYHA 1739 220 $382,580.00
$474,260.00
3/15-9/30
STMAYHA 100 220 $22,000.00 (september Ice)
summer MWH 200 165 $33,000.00
Summer MWH 125 150 $18,750.00
Other Summer 755 165 $124,575.00
$198,325.00
Total Ice Sales $672,585.00
3321
Projected
Month 2021
Jan 410
Feb 405
Mar 150
Apr 200
May 100
June 215
July 250
Aug 200
Sept 215
Oct 361
Nov 400
Dec 415
3321
Agenda Page 10