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2021-09-07 City Council Minutes lbertville ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES September 7, 2021 —7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski Councilmember Hudson arrived at 7:18 pm Staff Present: City Administrator Nafstad, Chief Bullen, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions—Presentations—Introductions—None 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda City Administrator Nafstad added two items under the City Council section. The first item was entitled A3. Amendment to AVA Agreements and the second item was A4. Preserve at Albertville. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the September 7, 2021, agenda as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski.Nays: None. Absent: Hudson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 16, 2021, Council Workshop minutes as presented. B. Approve the August 16, 2021,regular City Council Meeting minutes as presented. C. Authorize the Tuesday, September 7,2021,payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve amendment to the On-Sale Wine and 3.2%Malt Liquor License Premises for The Hen and The Hog located at 5262 Kyler Avenue NE, Suite 111, contingent upon a successful building inspection of their patio door and fencing installation. MOTION made by Councilmember Olson, seconded by Councilmember Cocking to approve the September 7, 2021, Consent Agenda as presented. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. City Council Meeting Minutes Page 2 Regular Meeting of September 7,2021 7. Public Hearing—None 8. Wright County Sheriffs Office—Updates, reports, etc. There were no updates from the Wright County Sheriff s Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena,Planning, JPWB,Parks, Fire Board, FYCQ Councilmember Cocking provided an update from the STMA Ice Arena Board meeting which included the proposed lease agreement with Hat Trick Hockey.He said the Board's consensus was to move forward with the lease agreement. City Administrator Nafstad answered questions for the Council regarding the proposed agreement. 2. Parks Committee Member Appointments City Administrator Nafstad said the Parks Committee currently has two vacate seats. He said the Committee met with Lauryn White and Terrill James and recommends appointment of both candidates to the Parks Committee. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2021-035 appointing Parks Committee Members Lauryn White and Terrill James. Ayes: Cocking,Hendrickson, Olson and Zagorski. Nays:None. Absent: Hudson. The motion carried. 3. Amendment to Advance Volumetric Alliance (AVA)Agreements City Attorney Couri said the two documents which need to be amended were the Collateral Assignment and Minimum Assessment Agreements. He said amendments to the Collateral Assignment were needed due to the type of financing AVA was securing. Mr. Couri explained that AVA would receive a monetarized note from the City which was a requirement for their financing. He said he did not have any financial concerns for the City but added he would include a provision in the document that the City would be reimbursed if there was ever a lawsuit. City Attorney Couri said the second document was the Minimum Assessment Agreement that the bank required to ensure the value of the proposed building would be an assessed at a fixed amount. He said the end date of the agreement would align with the end date of the TIF Agreement. He answered questions from Council regarding the both documents and stated neither document would have a financial impact on the City. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the Collateral Assignment contingent upon Advanced Volumetric Alliance providing an agreement to reimburse the City for any litigation fees and to direct the City to make payments to the bank. Ayes: Cocking, Hendrickson, Olson and Zagorski.Nays: None. Absent: Hudson. The motion carried. MOTION made by Councilmember Olson, seconded by Councilmember Cocking to approve the Minimum Assessment Agreement and the Assessor's Certification document with Advanced Volumetric Alliance. Ayes: Cocking, Hendrickson, Olson and Zagorski.Nays:None. Absent: Hudson. The motion carried. City Council Meeting Minutes Page 3 Regular Meeting of September 7,2021 4. Preserve at Albertville City Administrator Nafstad said amendments were requested to the Preserve at Albertville's final plat. He provided background information on the plat and said the amendment would add an additional outlot in the northeast corner of the property.Nafstad explained the need to revise the plat was do to the old fill site. To assist both the Psyk's and the Developer, Mr.Nafstad explained an administrative subdivision of the parcel would occur prior to plat, which would enable the Developer to purchase the Psyk property with the exception of the portion of land containing the fill. He also explained the administrative subdivision and modification to the plat will prevent the Psyk's from having to sign the plat and development agreement,per their request. City Administrator Nafstad and City Attorney Couri answered questions from Council regarding the final platting process. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to approve the final plat as amended for the Preserve at Albertville. Ayes: Cocking,Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. B. Building—None C. City Clerk—None D. Finance 1. Fire Relief Pension Amendment Finance Director Lannes presented the staff report. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to adopt Resolution No.2021-036 amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department from$3,200 to $3,700 per year of service. Ayes: Cocking,Hendrickson,Hudson, Olson and Zagorski.Nays:None. The motion carried. 2. Approve Driveway Improvement Assessment Finance Director Lannes presented the staff report. City Administrator Nafstad answered questions from Council regarding the proposed driveway replacement. MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve a Driveway Replacement Contract for property owner Dana Pomerleau located at 10559 51s' Street NE, Albertville, MN 55301. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. 3. 2022 Preliminary Budget and Property Tag Levy Finance Director Lannes presented the staff report which included a review of the budget information and answered questions from Council. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No.2021-037 adopting the 2021 Preliminary Tax Levy collectable in 2022.Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays:None. The motion carried. City Council Meeting Minutes Page 4 Regular Meeting of September 7,2021 3. 2022 Preliminary Budget and Property Tax Levy—continued MOTION made by Councilmember Hudson, seconded by Councilmember Olson to adopt Resolution No.2021-038 adopting the 2022 Preliminary Budget. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays: None. The motion carried. E. Fire 1. Medical Response Guidelines Fire Chief Bullen provided an update on the total amount of service calls the Albertville Fire Department responded to over the last year and added that there has been a sufficient increase in calls. He said in June 2020,the department started to track what services were provided by the Department on each call. Chief Bullen said the majority were calls for medical incidents and explained the different types of them. He said 21% of the incident calls the Fire Department received were canceled. He said the calls are cancelled at various times after the fire department receives them. He said in some incidents the fire fighters are already at the station or in the fire truck on their way to the call. Chief Bullen also provided background information from 2008 in which Allina agreed to station an ambulance in St. Michael 24 hours a day to respond to medical emergencies in the area but he added Allina was no longer able to staff the location. He said with nearly 500 calls a year it was diminishing the Albertville Fire Department's overall volunteerism and the fire firefighters were getting burned out sooner. He said if the department did not respond to 10%of the medical calls and 58%of the cancelled calls, it would cut the call volume down. He said many of the Wright County Sheriff's deputies were now being trained in medical response. Chief Bullen reviewed the current response incidents and the department protocols and said the Officer's group was in the process of discussing the response incidents. He said Wright County Dispatch was dispatching the calls correctly per the current protocols but these protocols needed to be reviewed. Chief Bullen said the next step was to review the response incident list and determine which types of medical calls the Fire Department should be responding to. He said he hoped to have another update by the end of the year and answered questions from Council. There was Council discussion regarding the medical response guidelines, the current protocols, the agreement with Allina and the current responses incident categories. F. Planning and Zoning—None G. Public Works/Engineering—None H. Legal—None I. Administration 1. City of Administrator's Update City Administrator Nafstad said on September 11, FYCC would be hosting their Open Streets event and the Lion's Classic Car event was scheduled to immediately follow the Open Streets event. He said City staff would be meeting with a potential buyer for City owned Outlot B located behind the Premium Outlet mall and answered questions from Council. City Council Meeting Minutes Page 5 Regular Meeting of September 7,2021 1. City of Administrator's Update—continued Mr.Nafstad also provided an update on the current freeway project which included information on the west bound bridge and the east bound on ramp. He said that a right turn lane was not included in the east bound ramp design. He answered questions from Council regarding the project and said he had contacted both the County and the State regarding the right turn lane issue. There was Council discussion regarding the right turn lane and the overall freeway project. Announcements and/or Upcoming Meetings September 13 STMA Arena Board, 6 pm September 14 Planning Commission, 7 pm September 20 City Council, 7 pm September 27 Joint Powers Water Board, 6 pm Parks Committee, 7pm October 4 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Olson to adjourn the meeting at 8:19 pm.Ayes: Cocking, Hendrickson,Hudson, Olson and Zagorski.Nays:None. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk