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2021-09-20 City Council Minutes Nbertvifle &."+n UQWW fly C9 UFO. ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES September 20,2021 —7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking,Hudson, Olson and Zagorski Staff Present: City Administrator Nafstad, City Planner Brixius, Chief Bullen, City Attorney Couri, Finance Director Lannes and City Clerk Luedke. 3. Recognitions—Presentations—Introductions—None 4. Public Forum There was no one present for the public forum. 5. Amendments to the Agenda MOTION made by Councilmember Olson, seconded by Councilmember Cocking to approve the September 20,2021,agenda as presented. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 30, 2021, Joint Governance Meeting minutes as presented. B. Approve the September 7,2021, regular City Council Meeting minutes as presented. C. Authorize the Monday, September 20, 2021,payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for a raffle to be held on December 19, 2021, at the St. Albert Parish Center located at 11458 57t' Street NE, Albertville. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the September 20, 2021, Consent Agenda as presented. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. 7. Public Hearing—None 8. Wright County Sheriffs Office—Updates, reports, etc. There were no updates from the Wright County Sheriff's Office. City Council Meeting Minutes Page 2 Regular Meeting of September 20,2021 9. Department Business A. City Council 1. I-94 Project Update City Administrator Nafstad provided an update on the I-94 project which included information on the history of the pond, restoration of Large Avenue,the County State Aid Highway(CSAH) 19 Bridge status, east bound turn lane onto the new eastbound on-ramp at CSAH 19,the use of public streets and the old park and ride site. City Administrator Nafstad first provided on update on the status of the ponds and the unknown timing on plans for restoration of Large Ave. There was discussion on the City's multiple requests of MnDOT to pursue other alternatives that would allow the pond site to be developed. It was noted all City approvals, including municipal consent,project layout, and conveyance of city land to the state, was approved with the condition that MnDOT would work to preserve as much of the ponding site as possible for development. There was also extensive discussion on the multiple offers the City agreed to pay to MnDOT to preserve the site for development. City Administrator Nafstad next provided the status of the CSAH 19 westbound bridge and said the east bound bridge was generally complete,but the west bound ramp would not be constructed as part of the current project. It is understood MnDOT removed the westbound bridge from the project due to budget and project schedule. Mr.Nafstad said MnDOT plans to complete the westbound bridge as part of the Gap project or as a standalone project in the future. Mr.Nafstad said it is his understanding MnDOT plans to complete the westbound bridge in the next 3 to 7 years. City Administrator Nafstad next presented on the new east bound on-ramp at CSAH 19 which does not include a right turn lane off of CSAH 19. He reviewed previous MnDOT documents which included the turn lane and also explained that Albertville was required to include a turn lane at the same location when the City was designing the interchange improvements. Mr. Nafstad showed the MnDOT staff approved layout which included the turn lane, but not the turn lane taper and explained that MnDOT removed a portion of the turn lane from the project to avoid having to work with the railroad and potentially delaying the project. He also discussed the county's funding policy has it related to future turn lane construction and the future railroad crossing. There was lengthy Council discussion regarding the lack of the turn lane, safety concerns, and this being the only major intersection on CSAH 19 in the city without a turn lane. City Administrator Nafstad reported on the use of the City streets and said MnDOT had authorized some City streets to be designated as haul road and they are being used as more than haul roads. Nafstad presented pictures showing city roads and boulevards being used as staging areas, contractor parking areas, and for material and equipment storage which has been frustrating to local businesses and nearby residents. Regarding Mackenzie Avenue,he said the City received notice from MnDOT it would be designated as a haul road but the City rejected the designation for multiple reasons. He said MnDOT said okay but began using it as a haul road anyway. He added that neither the City nor the residents received notification of the use. He said one of the conditions of PCI's zoning permit was to not use Mackenzie Avenue as a haul road. City Administrator Nafstad also provided information on the park and ride site and said the City has been told by MnDOT that restoration or removal of the parking lot is not part of the project. The City is waiting to hear back from MnDOT as to what their plan is for the site. There was further Council discussion regarding ponds and the CSAH 19 turn lane. The Council reiterated its frustration regarding MnDOT's failure to coordinate with the City on the pond, as well as, the City's concern of the lack of a turn lane on CSAH 19 at the new eastbound ramp. City Council Meeting Minutes Page 3 Regular Meeting of September 20,2021 1. I-94 Project Update - continued MnDOT Deputy Commissioner/Chief Engineer Daubenberger and MnDOT District 3 Engineer Ginnaty were in attendance. City Attorney Couri answered questions from Council regarding the public road use as haul roads and said the City could revoke the PCI permit. Deputy Commissioner/Chief Engineer Daubenberger commented on how projects are reviewed and approved by MnDOT staff and also acknowledged the need for improved communication. The Deputy Commissioner also noted it was not unusual to not have a turn lane. MnDOT Engineer Ginnaty answered questions from Council regarding the turn lane and said the requirement to build turn lanes was dependent on the traffic volume. He said he would check to see why the turn lane was not built per the approved layout. Mr. Ginnaty also said MnDOT would work with the City to relocate the ponds. Mr. Ginnaty explained his decision at the time not to sell the land back to the City was because MnDOT may need it in the future. He also answered questions from Council regarding the haul roads and Mackenzie Road and said he would review the issues presented tonight because he had not been aware of them before the meeting. The Council thanked MnDOT Deputy Commissioner/Chief Engineer Daubenberger and District 3 Engineer Ginnaty for attending the Council meeting. 2. Committee Updates (STMA Ice Arena,Planning, JPWB,Parks, Fire Board, FYCQ Councilmember Olson provided an update from the biannual Albertville-Otsego Joint Fire Advisory meeting which included a budget and fire department response calls discussion. Councilmember Cocking provided an update from the special STMA Ice Arena Board meeting with the Youth Hockey Association in which there was a discussion regarding the possible development of dry land area above where Hat Trick Hockey will be located. He discussed the Hat Trick Hockey lease agreement and answered questions from the other Councilmembers. Councilmember Hudson added additional information regarding the lease agreement terns with Hat Trick Hockey. Councilmember Zagorski provided an update for the Planning Commission meeting which included information on the public hearing that was held to consider the amendments to Huering Meadows Commons Planned Unit Development. He said the project was now called Kingston Crossing. City Planner Brixius said the Kingston Crossing development would come before the Council for approval at their October 4 Council meeting. City Administrator Nafstad provided additional information on the new development. B. Building—None C. City Clerk 1. Set Council Workshop with Wright County Sheriff Deringer City Clerk Luedke said the Wright County Sheriff's department contacted the City with a request to set up a workshop with the Council to discuss contracting and a possible future increases. She asked if the Council preferred to meet before or immediately following the October 18 Council meeting. City Administrator Nafstad and Fire Chief Bullen answered questions from Council regarding the possible workshop. City Council Meeting Minutes Page 4 Regular Meeting of September 20,2021 1. Set Council Workshop with Wright County- continued There was Council discussion and the consensus was to have Sheriff Deringer discuss the items during the October 18 Council meeting under the Wright County Sheriff's office update section. D. Finance 1. Decertify Fraser Steel Tax Increment Financing District No. 14 Finance Director Lannes presented the staff report with included the background information on the Fraser Steel Tax Increment Financing District. She answered questions from Council. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt Resolution No.2021-039 decertifying Fraser Steel Tax Increment Financing District No. 14 of the City of Albertville. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. E. Fire—None F. Planning and Zoning—None G. Public Works/Engineering—None H. Legal—None I. Administration 1. Ice Arena Maintenance and Shift Supervisor Offer City Administrator Nafstad said the City had made a conditional offer to Daniel Jerpseth for the open Ice Arena Maintenance and Shift Supervisor position. MOTION made by Councilmember Olson, seconded by Councilmember Hudson to appoint Daniel Jerpseth to the full-time position of Ice Arena Shift Supervisor, at a beginning wage of$23.22 per hour (Step 2)with a one-step increase upon passing the probationary period performance review. The appointment to the position is conditioned on successful completion of a background check. Ayes: Cocking, Hendrickson,Hudson, Olson and Zagorski.Nays: None. The motion carried. 2. City of Administrator's Update City Administrator Nafstad said City staff met with Scherer Brothers to discuss the possible purchase of the City owned lot located on 671h Street behind the Premium Outlets. He indicated Scherer Brothers appeared to be interested in moving forward with the purchase and said if so, the City would work with them through the TIF process. He also provided information on other City owned lots. City Planner Brixius said Scherer Brothers may submit an application in November and detailed the process needed to re-zoned the lot. He answered questions for Council. The Council stated they would like to move forward with the revocation of the zoning permit for PCI. City Attorney Couri answered questions from Council regarding the process and the authority the City has over the road. He also provided information on the citation process that could be used if PCI did not adhere to the revocation. City Administrator Nafstad said that staff would move forward with the revocation. City Council Meeting Minutes Page 5 Regular Meeting of September 20,2021 Announcements and/or Upcoming Meetings October 4 City Council, 7 pm October 11 STMA Arena Board, 6 pm October 12 Planning Commission, 7 pm October 18 City Council, 7 pm October 25 Joint Powers Water Board, 6 pm Parks Committee, 7pm 10. Adjournment MOTION made by Councilmember Hudson, second by Councilmember Cocking to adjourn the meeting at 9:04 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. Respectfully fsubmitted, Kristine A. Luedke, City Clerk