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2021-07-26 Joint Power Water Board Minutes JOINT POWERS WATER BOARD MINUTES Regular Meeting of ,,July 26, 2021 6:!OO I'M ,joint Powers WTP 6:00 PM CALL TO ORDER by Chairperson Schoen. Board Members Present. Nadine Schoen, Joe (Hagerty, Chris Kauffman, Rob Olson Board Members Absent: 'Tom Dierberger, Jillian Hendrickson Staff Present: Larry Cook, Andy Ahles, Delena Daleiden -- Veolia Water Staff Absent: Tac Foster', Jennifer Thornas - Veolia Water Engineering Present: Chris Larson - HDR Engineering, Inc, Engineering Absent: None I.. CALL TO ,O,,R,,D.,.E.,R.,/RQ,LL-C!\LL: Chairperson Schoen called the meeting to order, 2. ADOPTAGSNDA: Motion by Olson, second by Hagerty, to adopt the Agenda as presented. Motion carried unanimously. 3. INUI[-5,_:_J..U_NE 2B,_2021 REGULAR BOARD MEETING: Motion by Hagerty, second by Olson, to ­.. BOARD.......................... approve the Minutes of the June 28, 2021 regular (Board Meeting as presented. Motion carried unanimously. 4. CONSENT AGENDA: Motion by Olson, second by Hagerty, to approve the Consent Agenda below. Motion carried unanimously. A. RECEIPT OF JULY 2021 BUDGU_RtRQRT B. RECE-I.P T.._O.FJ.UNE 2021 INVESTMENT SUMMARY REPORTS C. RECEIPT OF JULY 2021 CASH BALANCES REPORT D. RECEIPT OF JUNE 2021 MONTHLY CJPER,ATION.S REPORT 5. UNFINISHED BUSINESS; A CSAR 19 PROJECT UPDATE - Larson told the Board that Anderson Surveyors er'nailed hir last ...................._ -_ n week to let him know that Gopher State One, the utility locators, are behind on all projects. Larson said he is working with St. Michael, Hanover and Albertville City Administrators and that bidding for this project will happen a couple of weeks after the intersection project opens their bids, so the water rnain contractor is known. This will give the contractor tirne to bid our project and will make the project more cost effective. Bidding will likely begin early next year, B. PROPERTY ACQU...J.S..I.TI.0N UPDATE - Cook told the Board that he met with Joint Powers Water Board's attorney, Scott Landsman, who is putting together a draft proposal to purchase land next to the Water Treatment Plant, Landsman contacted the seller to offer his asking price after Landsman and Cook looked at how the seller came up with the asking price. The seller took the value of the two lots minus the cost of doing the street to those two lots. The purchase price was then divided by the acreage in the back. Both Landsman and Cook feel this is a fair price. Adam Nafstad, Albertville's City Administrator, is presenting the purchase agreement to the developer since the land can't be purchased until the developer purchases the land. Cook also told the Board that there was discussion at the recent TAC meeting regarding water dernands and future growth. June's water production numbers are at 8 - 8.2 mgd. The Water Treatment Plant is running at 5 - 5.9 mgd, with an additional 1.4 rngd coming out of the ASR. The long term capacity of the plant is 9 mgd; however, there is the ability to do a couple of days of 10 mgd. Cook told the Board that Brian Hagen, Hanover's City Administrator, is looking at property located at 10330 Beebe Lake Road in Hanover for a water tower-, 2ind ASR or a combination of both to add additional water storage for the Surrounding areas. There is already a trunk main at this site, so tying into the water system Would be easy. ,JOINT POWERS WA I` BOARD MINUTES Regular meeting ta ..July 26, 2021 6:00 PM ,,Joint Powers WTP 6. INEW BUSINESS: None, I. DEPARTMENTS: A. ENGINEER - None. B OPERATIONS a. WATERING RESTICTIONS -_ Cook told the Board that due to the current drought rnap, .. ............................... .............. the Cities have put a rnoiratoriurn in place or) new sod installation. A letter was sent to HOAs and top ten water users to remind therm to adhere to the watering schedule, reduce irrigating if possible and to look for any potential leaks in their system. The drought snap splits Wright County in half, St. Michael fails into the severe drought portion of the rnap, while Hanover falls into the moderate drought portion of the map. If the drought continues, we may need to do a mailer to every home owner and business. This may also be posted on social media, but we need to be careful on how we approach it. The message needs to be unified between Joint Powers Water Board and the Cities of St. Michael, Hanover and Albertville. Cook is waiting to see if Thursday's new map will show signs of a reduced drought. If the current state doesn't change or it gets worse, we will need to look at next steps. Cook told the Board that when staff sees residents watering during restricted times of the day they are taking a picture of the violation and of the house address. Daleiden told the Board that she got a call from a customer whose neighbor waters every day twice a day, but is on a well. The Board confirmed that residents with wells are able to water at any time of day. Cook told the Board that residents will first receive a warning letter. If there is a 211,1r violation, they are fined $75, a rd violation is a $100 fine and any violations after that are fined at $125 each. S. APPR-01LE-LIST OF CLAIMS - Motion by Olson, second by Hagerty, to approve the July 2021 Claims as presented. Motion carried unanimously. 9. OTHER BUSINESS.J..ANNQ!&QEMERIJ CORRESPONDENCE - A COPPER LEVELS - Hagerty asked about copper levels listed in the Monthly Operations Report. Ahles said that a new employee tapped from a service line which caused the numbers to be skewed. B. - Hagerty asked about the aquifer levels and Ahles said they haven't dropped any more than normal. C. WATER....... MAIN BREAKS - Hagerty asked about the three most recent water main breaks. Ahles ........... told the Board that this happened in an area with old piping. The price to replace all would be very costly. He also told the Board that the hydrant around the corner of 111 Street is from the 1950s or 1960s. D. ASSISTANT WATER $MKRV I 59B-PO511 ION - Cook informed the Board that Dustin Carlson has _ been hired for the Assistant Water Supervisor position, Carlson has been a water operator with Veolia for 4 years and he knows everything about work clone in the field and at the Water Treatment Plant, Carlson is learning the administrator side of the position so there will be a smooth transition when Ahles retires. Hagerty asked if Carlson fit the job description and Cook said Carlson is eligible to take his certification test next month. Cook told the Board that there were two other applicants, but neither had any experience and that there are being run in numerous locations to fill Carlson's old position, JOINTP(yWERS WATEiz 130ARDMINUTES Regular Meeting of July 26, 2021 6:00 PM ,Joint Powers WTI) 10, A.DJO.U-R,N: Motion by Olson, second by Hagerty, to adjourn the meeting at 6:23 PM. Motion carried unanimously. De�eiria Daleiden, Recor&i'ig Secretary