2021-11-15 City Council Agenda Packet lb ertvi l le City of Albertville Council Agenda
Small living.Big City lifts.
Monday, November 15, 2021
City Council Chambers
7 pm
PUBLIC COMMENTS-The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest.Citizens wishing to address the Council regarding specific agenda items,other than public hearings,are invited to do so under Public Forum
and are asked to fill out a"Request to Speak Card". Presentations are limited to five(5)minutes.
1. Call to Order
2. Pledge of Allegiance—Roll Call Pages
3. Recognitions —Presentations -Introductions
4. Public Forum—(time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled
will be approved by a separate motion.
A. Approve the November 1, 2021, regular City Council Meeting minutes as presented. 3-6
B. Authorize the Monday,November 15, 2021, payment of claims as presented, except bills 7
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C. Adopt Resolution No. 2021-046 designating the 2022 Polling Places for the 2022 Election 8-9
Cycle in the City of Albertville.
D. Adopt Resolution No. 2021-047 approving City Employees possessing City Credit and 10-12
Gas Cards and their Designees
E. Approve purchase and implementation of DUO Multi-factor Authentication for remote 13
access by Virtual Private Network.
7. Public Hearing
8. Wright County Sheriff's Office—Updates, reports, etc.
9. Department Business
A. City Council
1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc)
B. Building—None
C. City Clerk—None
City of Albertville City Council Agenda
Monday, November 15, 2021 Page 2 of 2
D. Finance
1. 2021 Certification of Uncollected Utility Bills and Invoices 14-17
(Motion to adopt Resolution No. 2021-048 certifying the 2021 Uncollected Utility
Bills and Invoices to Wright County for Collection with Real Estate Taxes)
2. Driveway Improvement Assessments 18-20
(Motion to adopt Resolution No. 2021-049 adopting Driveway Improvement
Assessments)
E. Fire—None
F. Planning and Zoning
1. Stormy Cycle - Conditional Use Permit for Outdoor Storage Extension 21-24
(Motion to extend the term of the approved Stormy Cycle Outdoor Storage
Conditional Use Permit to be constructed by December 31, 2022.)
G. Public Works/Engineering—None
H. Legal—None
I. Administration
1. City Employee Pay Scale Adjustment 25-26
(Motion to approve 2022 City Pay Scale increase of 6.5016)
2. City Administrator's Update 27-28
10. Announcements and/or Upcoming Meetings
November 22 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
November 25/26 City Offices Closed in observance of Thanksgiving
December 6 Truth-in-Taxation Hearing, 6:15 pm
City Council, 7 pm
December 13 STMA Arena Board, 6 pm
December 14 Planning Commission, 7 pm
December 20 City Council, 7 pm
11. Adjournment
Albertville
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ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES November 1, 2021 — 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Acting Mayor Olson called the meeting to order at 7 pm.
2. Pledge of Allegiance— Roll Call
Present: Acting Mayor Olson, Councilmembers Cocking, Hudson and Zagorski
Absent: Mayor Hendrickson
Staff Present: City Administrator Nafstad, Chief Bullen, City Attorney Couri, Finance Director
Lannes and City Clerk Luedke.
3. Recognitions —Presentations —Introductions —None
4. Public Forum
There was no one present for the public form.
5. Amendments to the Agenda
There were no amendments to the agenda.
MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to approve the
November 1, 2021, agenda as presented. Ayes: Cocking, Hudson, Olson and Zagorski. Nays: None.
Absent: Hendrickson. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the October 18, 2021,regular City Council Meeting minutes as presented.
B. Authorize the Monday, November 1, 2021,payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C. Authorize the hiring of Clayton Follett, Tomas Gonsior, Jason Kohout and Jason
Lindberg for the position of Reserve Firefighter with the Albertville Fire Department.
D. Authorize the purchase of 15 smoothbore nozzles and tips for the Albertville Fire
Department.
E. Adopt the City of Albertville's Longevity Pay Policy effective January 1, 2022.
F. Amend Section 13.0 of the City of Albertville Personnel Policy in order to update the
Post-Retirement Health Care Saving Plan contribution effective January 1, 2022.
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of November 1,2021
6. Consent Agenda-continued
MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve
the November 1, 2021, Consent Agenda as presented. Ayes: Cocking, Hudson, Olson and Zagorski.
Nays: None. Absent: Hendrickson. The motion carried.
7. Public Hearing—None
S. Wright County Sheriff's Office—Updates,reports, etc.
The deputy who was present reported that the Wright County Sheriff's Department has begun
enforcement of the City's winter parking restrictions. City Administrator Nafstad said the City
would be meeting with the Sheriff's Department to discuss snowbird parking,trailers and dumpsters
parked in the streets.
9. Department Business
A. City Council
1. Committee Updates (S'TMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCQ
Councilmember Olson reported the Joint Water Board met to approve bills, the FYCC meeting was
cancelled and said the Parks Committee tabled the Central Park playground for now.
City Administrator Nafstad said he and Councilmember Cocking met with Paul Cassidy from
Stinson to review the City's legislative options for 2022. He said Stinson would be providing the
City options to extent the current contract at the same rate. He answered questions from Council
regarding possible 2022 opportunities and said one may include waste water funding.
Councilmember Cocking provided additional information on possible available state and federal
funds. He said the lobbyists could explore funding for the MnDOT I-94 project and answered
questions for the other Councilmembers.
B. Building—None
C. City Clerk
1. Approve City's Data Practice Policies and Data Inventory Spreadsheet
City Clerk Luedke presented an overview of the proposed data practices policies,the current
process used to complete data requests and answered questions from Council.
City Administrator Nafstad answered questions from Council regarding examples of data requests
the City has received in the past.
City Attorney Couri answered questions from Council regarding the proposed data practice policies.
MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt
Resolution No. 2021-044 adopting Data Practice Policies and Data Inventory Spreadsheet for the
City of Albertville. Ayes: Cocking, Hudson, Olson and Zagorski.Nays: None. Absent:
Hendrickson. The motion carried.
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of November 1,2021
D. Finance
1. Accept the Coronavirus Local Fiscal Recovery Funds
Finance Director Lannes provided an overview of the City's requirements to accept the Coronavirus
Local Fiscal Recovery funds.
MOTION made by Councilmember Hudson, seconded by Councilmember Cocking to adopt
Resolution No. 2021-045 accepting the Coronavirus Local Fiscal Recovery Fund established under
the American Rescue Plan Act. Ayes: Cocking, Olson and Zagorski. Nays: None. Absent:
Hendrickson. The motion carried.
2. 2022 Enterprise Budgets and Rate Information
Finance Director Lannes presented an overview of the 2022 Enterprise Budget and said no formal
action was required. She said staff was recommending a 2%water and sewer rate increase for 2022
and was looking for Council direction as to whether they would like to move forward with the
increase. She said if Council agreed with the recommendation, it would be included in the 2022
budget that would be presented to the Council on December 6, 2021, for approval.
City Administrator Nafstad provided additional information on the Enterprise Budget and answered
questions from Council.
There was Council discussion regarding the proposed 2%water and sewer rate increase and they
directed staff to move forward with the increase.
E. Fire —None
F. Planning and Zoning—None
G. Public Works/Engineering —None
H. Legal
1. Maeyaert Property Update
City Attorney Couri provided an update on the Maeyaert property in which he said that a letter was
sent to the property owner stating he needed to bring his properties into compliance within 14 days.
He said if the property owner did not comply, the City would file an injunction with the Courts. He
answered questions from Council regarding the process.
I. Administration
1. City Administrator's Update
City Administrator Nafstad reminded Council that the Truth-in-Taxation Hearing was scheduled for
6:15 pm prior to the December 6 City Council meeting.
Mr.Nafstad said staff was continuing to work on fee options for the City's franchise with
CenterPoint and would present the options at the next Council meeting.
Administrator Nafstad also reported that he was continuing to work with MnDOT on the unresolved
issues with the I-94 project which include the turn lane on CSAH 19 and the partially completed
bridge. He answered questions from Council regarding the project. Chief Bullen also answered
questions from Council. There was Council discussion regarding the I-94 project.
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of November 1,2021
Announcements and/or Upcoming Meetings
November 2 Election Day for STMA Operating Levy, 7 am to 8 pm
November 8 STMA Arena Board, 6 pm
November 9 Planning Commission, 7 pm
November 11 City Offices closed in observance of Veterans Day
November 15 City Council, 7 pm
November 22 Joint Powers Water Board, 6 pm
Parks Committee, 7pm
November 23 &24 City Offices closed in observance of Thanksgiving
10. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hudson to adjourn the
meeting at 7:49 pm. Ayes: Cocking, Hudson, Olson and Zagorski.Nays: None. Absent:
Hendrickson. The motion carried.
Respectfully submitted,
Kristine A. Luedke, City Clerk
Agenda Page 6
�lbcrtviljc Mayor and Council Request for Action
I f
November 15, 2021
SUBJECT: CONSENT—FINANCE—PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday,November 15, 2021,payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 7
1bertVlll£ Mayor and Council Request for Action
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November 15, 2021
SUBJECT: CONSENT—CITY CLERK—DESIGNATE POLLING PLACES FOR THE
2022 ELECTION CYCLE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Adopt Resolution No. 2021-046 designating the 2022 Polling Places for the
2022 Election Cycle in the City of Albertville.
BACKGROUND: In 2017, the state legislature amended State Statute 204B.16, subd. 1
requiring the governing body of each municipality to designate by resolution a polling place for
each election by December 31 of each year. The polling places designated in the resolution will
be used for the 2022 election cycle,unless a change is made because of an emergency or if a
polling place becomes unavailable.
KEY ISSUES:
• The Primary Election will be August 9, 2022 and the General Election will be November
8, 2022.
• The City of Albertville has 2 election precincts.
o Precinct 1 — STMA Middle School West, 11343 50th Street NE
o Precinct 2—St. Albert Parish Center, 11458 57th Street NE
• If a polling place needs to be changed, all affected households within that precinct must
be notified.
POLICY/PRACTICES CONSIDERATIONS: The City of Albertville must follow state
statutes relative to election laws.
LEGAL ISSUES: The City Council has the authority to adopt the polling locations for the 2022
election period.
Responsible Person: Kris Luedke, City Clerk
Submitted by: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2021-046
Agenda Page 8
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2021-046
A RESOLUTION DESIGNATING THE
POLLING PLACES FOR THE 2022 ELECTION CYCLE
WHEREAS,Minnesota State Statute 204B.16 requires each municipality to adopt a
resolution annually by December 31 of each year to designate polling places for each election
precinct; and
WHEREAS,changes to the polling locations may be made at least 90 days before the next
election if one or more if the authorized polling places becomes unavailable for use; and
WHEREAS, changes to polling locations may be made in case of an emergency when it is
necessary to ensure a safe and secure location for voting; and
WHEREAS,the Primary Election will be August 9, 2022 and the General Election will be
November 8, 2022.
NOW,THEREFORE,BE IT RESOLVED by the Albertville City Council that the 2022
Elections, as well as any required special elections, will take place at the following precinct polling
locations:
Precinct No. Polling Place Polling Place Address
1 STMA Middle School West 11343 50th Street NE
2 St. Albert Parish Center 11458 57th Street NE
BE IT FURTHER RESOLVED, The City Clerk is with this, authorized to make any
changes as deemed necessary in the case of an emergency or if a polling place becomes unavailable.
Adopted by the City Council of the City of Albertville this 15th day of November 2021.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 9
1bcrtVl11£ Mayor and Council Request for Action
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November 15, 2021
SUBJECT: CONSENT—FINANCE—EMPLOYEES POSSESSING CITY CREDIT CARDS
AND GAS CARDS AND THEIR DESIGNEES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2021-047 approving City employees possessing City
credit and gas cards and their designees.
BACKGROUND: In August of 2017, the City Council adopted a resolution approving
employees possessing City credits and gas cards as recommended by the City auditors. There
have been some changes in staffing, therefore, an updated resolution is recommended.
POLICY CONSIDERATIONS: It is the City's policy to review and authorize City staff to
utilize City credit cards and/or gas cards and to ensure the purchases comply with all statutes,
rules and policies.
FINANCIAL CONSIDERATIONS: City staff has been authorized to use City credit and gas
cards for the last ten years and there are no new financial considerations.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2021-047
Agenda Page 10
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO. 2021-047
RESOLUTION APPROVING CITY EMPLOYEES POSSESSING CITY
CREDIT AND GAS CARDS AND THEIR DESIGNEES
WHEREAS, a City of Albertville Purchasing Procedure was approved on December 4,
2012; and
WHEREAS,the City must prove that the City Council has authorized certain
employees to utilize City credit cards and the purchase complies with all statutes,rules, and City
policies; and
WHEREAS, the following employees have been issued City credit or gas cards and are
authorized to make purchases in accordance with the City's Purchasing Procedure; and
City Administrator: Adam Nafstad
Finance Director: Tina Lannes
City Clerk: Kristine Luedke
Fire Chief: Eric Bullen
Arena Manager: Grant Fitch
Water/Wastewater Supervisor: John Middendorf
Public Works Supervisor: Tim Guimont
WHEREAS,the following employees are authorized designees to use City credit and
gas cards with supervisor approval; and
Utilities Workers: Gerald Gerads and Jacob Kreutner
Maintenance Workers: Ryan Zachman, Matthew Minette, Mike Jenkins,
Kyle Anderson, Bob Meredith
AFD: Active Firefighters
WHEREAS, it is the recommendation of the City's financial advisors that any changes
to the approved or designated City credit or gas holders will require the passage of an updated
resolution.
NOW,THERFORE,BE IT RESOLVED, the City Council of the City of Albertville
hereby approved the above listed employees and designees to use City credit and/or gas cards in
accordance with the City's Purchasing Procedure.
Agenda Page 11
City of Albertville
Resolution No.2021-047
Meeting of November 15,2021
Page 2
Adopted by the City Council of the City of Albertville this 1511 day of November 2021.
Jillian Hendrickson,Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 12
1bcrtV111£ Mayor and Council Request for Action
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November 15, 2021
SUBJECT: CONSENT—FINANCE—DUO MULTI-FACTOR AUTHENTICATION FOR
REMOTE ACCESS BY VIRTUAL PRIVATE NETWORK
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve purchase and implementation of DUO Multi-factor Authentication for
remote access by Virtual Private Network (VPN).
BACKGROUND: The City of Albertville has had remote access capabilities for limited
employees since 2005. Since that time,the City has upgraded security on several occasions
through our WatchGuard Firewall and adding a VPN. In 2020, additional users were authorized
to gain access remotely in order to work from home during the pandemic. Since 2020 there has
been an increased security risk, by all entities, using VPN access. The DUO multi-factor
Authentication (MFA)would be the second step to allow access to the network, this is being
used by many entities including banks. With DUO MFA once a person tries to log into the VPN
with a user name, a passcode or authentication code would be sent via text,phone call or email
that is specifically set up for that user to avoid an intrusion.
KEY ISSUES:
• This is used to protect against credential theft.
• Achieve Regulatory Compliance requires organization with card holder data, banking
information and/or HIPAA to secure all remote access with an MFA
• Enable consistent access security for on-premises applications which are located on the
server
• Gain visibility into all devices which consists of allowing the City to see who is logging
into our system and type of device being used if off-site.
• Increases security against unauthorized access to the City's servers,programs and data.
FINANCIAL CONSIDERATIONS: The initial hardware, software install and set up
(including users access set up)is not to exceed $2,330. Once installed and launched, there is a
$45 per month fee for the software subscription (per user charge of$3/month) for the Cisco
DUO MFA which generates the code and sends it to the user.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Agenda Page 13
1bcrt'�Il11£ Mayor and Council Request for Action
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November 15, 2021
SUBJECT: FINANCE—2021 CERTIFICATION OF UNCOLLECTED UTILITY BILLS AND INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2021-048 certifying the 2021 Uncollected Utility Bills
and Invoices to Wright County for Collection with Real Estate Taxes.
BACKGROUND: Annually the City sends notification to those residents, developers, or
business owners who have outstanding utility bills or invoices. The notice informs customers that
outstanding debt not been paid by November 15, 2021,will be certified to their property and
collected with property taxes.
POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for collection with real estate
taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification List, which would be updated as payments are received between now and
November 29, 2021. Certifying the outstanding debt to the property taxes ensures collection.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to certify unpaid
claims to property taxes pursuant to Minnesota State Law,which requires that utility bills and
invoices are paid in a timely manner, generally within 60 days unless one party determines to
dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2021-048
Agenda Page 14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO. 2021-048
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS,the City Council is desirous of collecting all charges for the use of the
wastewater treatment facility, the storm water system,water department, and charges for services
invoiced; and
WHEREAS,the City Council has determined that some sewer, storm water,water
accounts and charges invoiced remain uncollected and delinquent as shown on attached Exhibit A.
NOW,THERFORE,BE IT RESOLVED the City Council of Albertville, Wright
County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer,
storm water,recycling and water accounts that have not been paid to the City on Monday,
November 15, 2021, to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED,the City Council hereby orders that delinquent
accounts certified to the tax rolls will be assessed a ten percent(10%) interest charge by the City
upon certification and the total assessment will be collectible along with the 2022 taxes.
Adopted by the City Council of the City of Albertville this 1511 day of November 2021.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 15
City of Albertville
Meeting of November 15,2021
Resolution No.2021-048
Page 2
Exhibit A
2021 LIST OF UNCOLLECTED
UTILITY BILLS AND INVOICES
PID Property Balance Type
101-097-001010 10382 62ND STREET NE $927.30 Water Bill
101-048-003070 10413 61ST STREET NE $1,031.53 Water Bill
101-084-001120 10521 JASON LANE NE $168.23 Water Bill
101-062-004190 10538 KARSTON AVENUE NE $429.40 Water Bill
101-040-003150 10700 KALLAND DRIVE NE $232.80 Water Bill
101-045-008040 10761 58TH STREET NE $186.36 Water Bill
101-124-001010 12205 60TH STREET NE $142.73 Water Bill
101-081-001010 5139 KAHL AVENUE NE $314.44 Water Bill
101-079-001030 5419 KALI AVENUE NE $534.70 Water Bill
101-079-001080 5479 KALI AVENUE NE $763.69 Water Bill
101-011-002160 5531 55TH CIRCLE NE $720.25 Water Bill
101-045-007200 5729 KAHLER DRIVE NE $786.41 Water Bill
101-050-001080 5930 KALLAND AVENUE NE $504.90 Water Bill
101-038-002010 5940 LABEAUX AVENUE NE $570.10 Water Bill
101-050-002030 5975 KALLAND AVENUE NE $157.02 Water Bill
101-036-002010 618162nd Street NE $419.07 Water Bill
101-073-002100 6206 KARSTON DRIVE NE $554.03 Water Bill
101-042-002140 6244 KAHLER DRIVE NE $466.51 Water Bill
101-042-002120 6260 KAHLER DRIVE NE $942.77 Water Bill
101-042-001050 6331 KAHLER DRIVE NE $205.56 Water Bill
101-042-002020 6364 KAHLER DRIVE NE $334.57 Water Bill
101-042-001020 6367 KAHLER DRIVE NE $335.35 Water Bill
101-069-002580 6389 64TH LANE NE $167.43 Water Bill
101-101-002190 6639 LAMPLIGHT DRIVE NE $157.67 Water Bill
101-113-001210 11172 69TH STREET NE $47.63 Water Bill
101-040-001050 10604 62ND STREET NE $46.17 Water Bill
101-097-005070 6147 KAITLIN AVENUE NE $533.63 Water Bill
101-042-001140 6253 KAHLER DRIVE NE $64.14 Water Bill
101-144-001020 7080 69TH CIRCLE NE $38.58 Water Bill
101-069-002460 10443 64TH WAY NE $904.17 Water Bill
Agenda Page 16
City of Albertville
Meeting of November 15,2021
Resolution No.2021-048
Page 3
Exhibit A
2021 LIST OF UNCOLLECTED
UTILITY BILLS AND INVOICES
PID Property Balance Type
101-115-000020 VACANT LOT $307.50 Weed Elimination
101-136-001010 VACANT LOT $256.27 Weed Elimination
101-500-352200 6748 KADLER AVENE $1566.18 2021 Rental License
101-016-002070 11387 54th ST. NE $461.25 Weed Elimination
101-042-001060 6325 KAHLER DRIVE NE $461.25 Weed Elimination
101-134-001030 12440 58th ST. NE $1566.18 2021 Rental License
101-022-005130 5233 LANNON AVE NE $254.18 Weed Elimination
101-013-001041 5772 MAIN AVE NE $46.90 Coin operated machines
101-077-001060 11510 53rd ST. NE $76.26 Sprinkling Violation
Agenda Page 17
�lbcrtvillc
Mayor and Council Request for Action
November 15, 2021
SUBJECT: FINANCE—DRIVEWAY IMPROVEMENT ASSESSMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2021-049 adopting Driveway Improvement Assessments.
BACKGROUND: The City of Albertville created a program for property owners within the
City to finance replacement or improvement of the property owner's driveway under the
property owners expense using the special funds set aside and assess the repayment of the loan
from the City to the property address.
The terms of the special assessment option offered to the homeowners was that the special
assessment will be payable over five (5) years with a 5%interest rate. The first installment will
be payable with the 2022 taxes payable.
KEY ISSUES:
• The City has the statutory right to special assess improvements
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
certification list.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2021-049
Agenda Page 18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO. 2021-049
A RESOLUTION APPROVING DRIVEWAY
IMPROVEMENTS SPECIAL ASSESSMENT
WHEREAS,the City's pursuant to its economic development authority has created a
program for property owners with the City to apply to the City for financing to replace and/or
improve the property owner's driveway at property owner's expense; and
WHEREAS,the City allowed an option to assess the cost of driveway improvements.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Albertville,
Wright County,Minnesota:
1. The Special Assessments levied upon the properties identified on the Assessment Roll
attached to the November 15, 2021 Special Assessment Resolution shall be modified as
follows:
A. The interest rate on such outstanding special assessments shall be 5%, effective
January 1, 2022.
B. The assessment term shall be five(5)years.
Adopted by the City Council of the City of Albertville this 15tb day of November,2021.
Jillian Hendrickson,Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 19
City of Albertville
Meeting of November 15,2021
Resolution No.2021-049
Page 2
Exhibit A
2021 LIST OF DRIVEWAY IMPROVEMENTS
PID Name Property Address Amount
101-016-002050 Kenneth Schmidt 11415 54th Street NE $ 9,350.00
101-083-003050 Jarrod & Stephanie Deehr 6473 East Laketowne Dr $ 7,795.00
101-062-005080 Christopher Cline 10485 Karston Avenue NE $ 10,500.00
101-071-006050 Dana Pomerleau 10559 51st Street NE $ 1,950.00
Agenda Page 20
�lbcrtvillc
Mayor and Council Request for Action
November 15, 2021
SUBJECT: PLANNING—STORMY CYCLE—CONDITIONAL USE PERMIT FOR
OUTDOOR STORAGE EXTENSION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: To extend the term of the approved Stormy Cycle Outdoor Storage Conditional
Use Permit to be constructed by December 31, 2022.
BACKGROUND: Stormy Cycle received Council approval for a conditional use permit(CUP)
for an outdoor storage for property located at 5640 Mackenzie Avenue in September 2020. An
approved CUP has one year to be constructed or it becomes void. Due to circumstances, Stormy
Cycle has not been able to construct its outdoor storage area. While the conditional use deadline
was September, Staff is recommending that the term be extended rather than requiring the
property owner pay to resubmit a new development application.
The site is zoned B-3 and meets all setback, lot size, width, and depth requirements of the zoning
district. The Council approved the conditional use permit at their September 9, 2020 meeting
with the conditions outlined in the attached resolution. The extension of the CUP, maintains the
approved plan set and all conditions of the original Council resolution.
KEY ISSUES:
• The subject parcel is zoned B-3 Highway Commercial District, which allows outdoor
storage as a conditional use permit.
• In the past,Protech Marine occupied the lot and was approved for the outdoor storage.
• The application expands the outdoor storage area beyond past approvals.
• The storage area will meet all required setbacks.
• The storage area will be surfaced to meet Code.
• The storage area will be fenced and gated to secure the site.
• The fence is an 8 foot tall fence with fabric screening.
• Landscaping will be installed to break up the fence appearance.
POLICY CONSIDERATIONS: The extension of the conditional use permit, maintains the
approved plan set and all conditions of the original Council resolution.
FINANCIAL CONSIDERATIONS: The applicant shall be responsible for all costs associated
with processing and enforcement related to the CUP.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and Council
have the authority to approve and extension of a conditional use permit,which requires a
majority vote of the City Council.
Agenda Page 21
Mayor and Council Request for Action—November 15, 2021
Planning - Stormy Cycle CUP Extension Page 2 of 2
Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2020-023
Agenda Page 22
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2020-023
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR OUTDOOR
STORAGE FOR STORMY CYCLE AT 5640 MACKENZIE AVENUE N WITHIN THE
CITY OF ALBERTVILLE
WHEREAS, City Staff as received an application for a conditional use permit of outdoor
storage from Stormy Cycle; and
WHEREAS, City Staff has reviewed the conditional use permit application for Stormy
Cycle; and prepared a planning report dated September 2, 2020; and
WHEREAS,the Albertville Planning and Zoning Commission met and reviewed the
conditional use permit on September 9, 2020, to consider the conditional use permit; and
WHEREAS,upon considering the September 2, 2020 planning report, presentation by
the City Planner, and discussion with the applicant, the Planning Commission amended the
planning report and then recommended that the City Council approve the conditional use permit
on a vote of 5 to 0; and
WHEREAS,the Albertville City Council met on September 21, 2020 and held a public
hearing to consider the conditional use permit; and
WHEREAS, the Albertville City Council has received the September 2, 2020 planning
report,the Planning Commission recommendation and taken public comment and agrees with
the findings and recommendation of the Planning Commission.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville,
Minnesota hereby approves the conditional use permit for outdoor storage for the property at
5640 Mackenzie Avenue North with the following conditions:
1. All site improvements shall be in accordance with the approved plans dated 10/17/19
revised 8/31/20 and 9/14/20.
2. The fence shall be placed at the 17-foot setback line along the south and east lot lines.
The edge of the allowable storage will be located at 20 feet from the property line. The
applicant shall install bollard posts at each storage stall designating the stall location and
preventing vehicles from encroaching into the 20-foot setback area, and preserving the
fence from collision.
Agenda Page 23
City of Albertville
Resolution No.2020-023
September 21,2020
Page 2
3. The Boundary line fence along the north lot line is acceptable provided the outdoor
storage remains 20 feet off the north lot line. This setback area shall be used exclusively
for snow storage. The setback between the fence and storage area will have a ground
cover different from the storage are to insure compliance.
4. Site landscaping shall be installed per the approved landscape plan. The Property owner
shall replace any of the trees or shrubs that may become diseased or die upon notification
by the city.
5. All exterior lighting shall comply with Section 1000.10 of the Albertville zoning code.
6. All parking stalls shall be dimensioned having a 20 length.
7. The grading and drainage plans shall be subject to the review and recommendations of
the City Engineer.
Adopted by the Albertville City Council this 21St Day of September 2020.
Jill' n l 5:ndrickson,Mayor
Attest:
.........................__ ............................................. ------
Kristine Luedke, City Clerk
Agenda Page 24
S-11T°W"L""9.Big City u". Mayor and Council Request for Action
November 15, 2021
SUBJECT: ADMINISTRATION—CITY EMPLOYEE PAY SCALE ADJUSTMENT
RECOMMENDATION: The Personnel Committee respectfully requests Council consideration
regarding and the adjustment of the city's pay scales. The following motion is offered for
consideration:
MOTION TO: Approve 2022 City Pay Scale increase of 6.5%.
BACKGROUND: Annually the Personnel Committee reviews pay scales for all 19 full-time
city positions. The survey does not include seasonal/part time employees or paid on call
Firefighters. The Committee's goal is to ensure the City's employees are compensated
competitively and that compensation of individual employees accurately reflects their job
performance and responsibilities. As part of the Committee's review, a salary survey utilizing the
League of MN Cities databased is conducted. The Albertville survey includes two comparable
peer groups. One group consists of a set of 15 cities comparable in population and service
delivery, and the other group consists of a set of 7 nearby cities. Additionally, the Committee
considers cost of living adjustments and typically looks at CPI or other indexes.
The findings of the Albertville survey show 18 of the City's 19 positions have salary ranges
lower than the average salary ranges of the comparable sets. The survey shows Albertville to be
an average of 10%below the maximum salaries of the comparable organizations.
Based on the survey results and cost of living, the Committee is recommending that the pay
scales for all city positions be increased by 6.5%. A 6.5% adjustment brings the Albertville pay
scales from being on average 10%below the 2021 comparable sets to an average of 4%below the
comparable average.
KEY ISSUES:
• Currently, 16 of 19 employees have reached the maximum pay for their position. For
many of these positions, cost of living adjustments has not kept up with market rate.
• CPI-U and CPI-W for September 2020 to September 2021 are 5.45% and 6.19% for all
items.
• Compensation review and adjustments are necessary to ensure internal compliance with
the Pay Equity Act.
• Albertville's competitive pay has greatly contributed to the City's strong employee
retention and has successfully attracted highly qualified candidates when positions come
available.
• The annual salary survey is only a guide for the Personnel Committee to evaluate position
compensation. The data used for the study is provided by the League of MN Cities and
the market peer groups and cities used for comparison do not necessary accurately mirror
Albertville.
Agenda Page 25
Mayor and Council Request for Action—November 15,2021
Administration—City Employee Pay Scales Page 2 of 2
• The City may want to consider hiring a consultant to complete a Comp and Class study in
the future.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to annually review
employee pay scales.
FINANCIAL CONSIDERATIONS:
The pay adjustments increase City salaries by $91,545,which are funded through the General
Fund ($51,481), the Enterprise Funds ($28,769), and the Arena ($11,294). The approved 2022
Preliminary Budget includes a 3% cost of living adjustment and $35,000 for pay scale
adjustments.
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 26
1bcrtvi11- City Administrator's Update
Smallown Living.Big CRy Llfe
November 10, 2021
GENERAL ADMINISTRATION
Truth-in Taxation: The City's Truth-in-Taxation hearing is schedule for 6:15 pm on Monday,
December 6 prior to the regular meeting.
NW Commercial Park Outlot B -Scherer Bros. Lumber: Next week, staff will be meeting with
the project/design team working on the business relocation. Currently we are working on some
the site challenges related to wetlands and soils.
Gas Franchise Fee: We are working on a fee option for the city's franchise with CenterPoint.
We are waiting on information from CenterPoint and expect to have options for the Council to
consider at the next meeting.
STMA Ice Arena: The lease with Hat Trick Hockey has been executed and we are finalizing the
lease with YHA. YHA has decided to move forward with the full build of the dryland space which
will enclose and secure the area as opposed to the original mezzanine concept. Construction is
underway and a February 1 completion is anticipated.
Ice Arena Staffing: We are currently looking for a full time shift supervisor and part time staff.
ENGINEERING/PUBLIC WORKS
1-94 Project: Substantial completion of the project is understood to be Nov. 1. We continue to
work with MnDOT on the unresolved issues, including, not have a turn lane on CSAH 19,
restoration of the haul roads, what will become of the old park and ride, and the partially
completed bridge.
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
The Preserve at Albertville: Mass grading and utility work are underway. The Developer is
working towards completing at least a portion, if not all, of the roads yet this fall. At the request
of JPWB, the Developer has submitted a rezoning and PUD amendment request for the 2
outlots JPWB would like to purchase. The application will be presented to the Planning
Commission in December.
Agenda Page 27
Advanced Volumetric Alliance: Karmen Avenue is paved and the public utility work is generally
complete. Building construction will be ongoing with a project March 1 temporary certificate of
occupancy.
Barthel Industrial Drive: We are beginning the preliminary engineering and surveying on
Barthel Industrial Drive in preparation for a 2022 project. This project will largely be funded by
the 2020 LRIP funds.
2022 Overlay: Public Works is reviewing and marking curb replacements for next year's overlay
project.
City Administrator's Update Page 2 of 2 November 10, 2021
Agenda Page 28