2021-10-11 STMA Ice Arena Board Minutes ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 11, 2021
6:00 p.m.
Present: Chairman Larry Sorensen and members, Tom Hamilton, Ryan Gleason, Kari Dwinnell, Tim
Lewis and Walter Hudson. Absent: Member Aaron Cocking. Also present: City Administrator Adam
Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, School and Ground
Director Jason Bichler, Adam Longberg from Hat Trick Hockey, and Karl Anderson STMA Youth
Hockey Association. The meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Chairman Sorensen added Community Room Discussion under Old Business to the Agenda.
Members Hudson/Dwinnell moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Gleason/Dwinnell moved to approve the minutes of the September 13, 2021 Board Meeting
as presented. Ayes: Dwinnell, Lewis, Hudson, Gleason, and Sorensen. Nays: None. Abstain:
Hamilton.
Finance Reports
Lannes presented the finance reports.
Members Hudson/Gleason moved to approve the August list of claims totaling $27,341.99 and the
September Financial Report as presented. All voted aye.
Lannes submitted third quarters budget to actual projection accruals.
Arena Manager's Report
Fitch presented the Arena Managers report mentioning that the hours sold in September was 212 hours
which was 3 hours less than projected. Member Dwinnell requested that hours sold/projected to be
sold be split out by each sheet of ice. Fitch updated the Board on the potential upcoming 2022
Showcase AAA Tournaments series dates, staffing update and the maintenance items including the
need to purchase a new AED.
Old Business
Nafstad provided an update on the status of Hat Trick Hockey lease that the board approved last
meeting with minor changes including non-compete clause with exclusive rights for retail. The lease
will be ready for signatures once the exhibits are in place hopefully in the next week.
Chairman Sorensen started the discussion on the leasing out of the community room mentioning that
the school board discussed it at their last meeting. There was discussion on the possibility of changing
the joint powers agreement. There was discussion on bid laws, getting legal advice, the school district
lease/manage the community room. Nafstad mentioned to the board that staff doesn't see an issue with
amending the joint powers agreement so the school could control the lease/revenues and expenses for
the community room. There was continued discussion of the past, current and future, use of the
community room. The current arrangement is that if you rent the ice they get the use of the community
room as the school has a rental agreement for the space with STMA Youth Hockey. Anderson from
STMA Youth Hockey Association informed the board as the room may not have been seen as used in
the last season, due to COVID-19, but the use of the room especially from STMA Youth Hockey
Association much more in the coming year as things have opened up. In addition, Anderson
STMA October 11,2021 Minutes
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mentioned that they would like to see the community room used as previously agreed to as there is no
other available space for hockey groups. Nafstad deferred this item back to the school board.
New Business
Nafstad presented two concepts for the STMA Youth Hockey Dryland Mezzanine Plan. Both concepts
have a single set of stairs to the second level dryland facility with controlled access. There is the open
option is about$255,000, and the enclosed space at a cost of$350,000 which requires HVAC and a
second stairway. Nafstad provided the board with a draft lease for STMA Youth Hockey Association
based on using the open option (Mezzanine). Member Dwinnell asked if the open concept was built
could the enclosed concept be perused later. Anderson from STMA Youth Hockey mentioned that the
Association has two weeks to decide which option and as far as changing it later the cost increases the
longer you wait. Nafstad went over the draft terms for the lease addressing that cost will be incurred
by STMA Youth Hockey Association to make the improvement and the terms of the lease they can use
space for 10 years with two 5-year renewal options. In addition, Nafstad continued, there is a covid
clause in case the arena is closed, intended use and the rent is minimum of 1,825 hours of ice time per
year during October 1- March 15. There was continued discussion of how the space will be used by
Youth Hockey and the draft lease. The board directed staff to address the recommended changes and
bring back to the board at a future date.
Members Dwinnell/Gleason moved to have the updated version of the lease sent out via email to the
board, wait for comments and have Chairman Sorensen sign the lease agreement with STMA Youth
Hockey Association. All voted aye.
Youth Hockey Association
Karl Anderson thanks the board and staff for all their hard work. They are going to host another state
tournament this year.
Adiourn
There was a motion and second to adjourn at 7:3lp.m. All voted aye.
Attest:
Tina L. Lannes, Citv Finance Director