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2021-12-06 City Council Minutes Albertville ��LWA&no�up&. ALBERTVILLE CITY COUNCIL REGULAR MEETING MINUTES December 6,2021— 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Hudson, Olson and Zagorski Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri,City Planner Brixius, Finance Director Lannes and City Clerk Luedke. 3. Recognitions—Presentations—Introductions—None 4. Public Forum There was no one present for the public form. 5. Amendments to the Agenda There were no amendments to the agenda. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the December 6, 2021, agenda as presented. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays:None. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the November 15, 2021,regular City Council Meeting minutes as presented. B. Authorize the Monday, December 6,2021,payment of claims as presented,except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Authorize the payment of all claims received by December 31, 2021, which would be the year-out closeout of payment claims. D. Adopt Resolution No. 2021-050 establishing the 2022 City observed Holidays. E. Adopt Resolution No. 2021-051 establishing the 2022 City Council Regular Meeting Dates. MOTION made by Councilmember Hudson, seconded by Councilmember Olson to approve the December 6,2021, Consent Agenda as presented. Ayes: Cocking,Hendrickson,Hudson, Olson and Zagorski. Nays: None. The motion carried. City Council Meeting Minutes Page 2 Regular Meeting of December 6,2021 7. Public Hearing—None 8. Wright County Sheriffs Office—Updates,reports,etc. The deputy who was present reported with the winter parking restrictions in effort, the sheriff's department has been issuing tickets to the cars parked overnight on the City streets. City Administrator Nafstad said City staff met with the Wright County Sheriff's Department and discussed the winter parking restrictions and other issues such as dumpsters on City streets. He said the discussions also included ways to handle these issues and he answered questions from Council. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena,Planning, JPWB,Parks, Fire Board, FYCQ Councilmember Olson said the Joint Powers Water Board met and approved their 2022 budget and added the Albertville water rates would remain the same for 2022. He reported FYCC met and said the outdoor ice rinks may open without attendants this year because no one was applied for the rink attendant positions. Councilmember Cocking said the District Finance Advisory Committee has begun to meet again due to the school's levy not passing. He said at this time he was not sure what the Committee's plan would be moving forward and he answered questions from the other Councilmembers. 2. Reappointment of Planning Commissioners City Administrator Nafstad introduced the item and answered questions from Council. MOTION made by Councilmember Zagorski, seconded by Councilmember Hudson to adopt Resolution No.2021-052 reappointing Planning Commissioners Paul Buhrmann and Rick Anderson through December 31,2025. Ayes: Cocking, Hendrickson,Hudson, Olson and Zagorski. Nays: None. The motion carried. B. Building—None C. City Clerk 1. Adopt 2022 Fee Schedule Ordinance City Clerk Luedke presented the staff report and said the majority of the City's fees would remain the same for 2022. She provided information on the proposed fee increases and said if approved,the fee schedule would become effective on January 1, 2022. She answered questions from Council. City Administrator Nafstad provided additional information on the proposed increase to the park dedication fees. He answered questions from Council regarding the Park's Capital Budget. City Planner Brixius answered questions from Council regarding the proposed park dedication fees increases,the process used to establish the fees and how the City may need to justify the increase if the fees were challenged. City Attorney Couri also answered questions from Council regarding the proposed park dedication fee increases and how the additional fees would need to be justified. He said the City would need to go through an analysis before the new fees should be implemented. City Council Meeting Minutes Page 3 Regular Meeting of December 6,2021 1. Adopt 2022 Fee Schedule Ordinance—continued There was Council discussion regarding the proposed 2022 fee changes. The Council discussed increasing the resident's park dedication fees but decreasing the commercial fees to be able to keep competitive with neighboring communities. After much discussion,the Council's consensus was to approve the 2022 fees except for the park dedications fee increases. The Council directed City staff to provide additional information to justify if the fees should be increased and if so, what the increases should be. City Administrator Nafstad said City staff would bring back documentation and community comparable to a meeting in January. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to adopt Ordinance No.2021-14, amending Title 3, Chapter 1, Section 3-1-3 (City Fees, Fines and Rates Schedule in the Albertville Municipal Code)except for the proposed increase to the park dedication fees and approving the summary Ordinance for Publication. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. D. Finance 1. Adopt 2022 Property Tax Levy and Final Budget Finance Director Lannes introduced the item. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to adopt Resolution No. 2021-053 adopting the 2022 Property Tax Levy. Ayes: Cocking,Hendrickson, Hudson, Olson and Zagorski. Nays:None. The motion carried. MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to adopt Resolution No. 2021-054 adopting the 2022 Final Budget. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. E. Fire 1. Fire Department Update Fire Chief Bullen said City Administrator Nafstad and he would be meeting with the City of Otsego to discuss their City's ongoing Fire Study and added Otsego was planning to narrow down their fire service options. He reported in 2022,the Fire Department planned to have only one annual business meeting that the Council liaison should attend instead of the quarterly meetings as in the past. Chief Bullen said 4 new Reserve Firefighters were sworn in last month. Chief Bullen reported Allina attended the Wright County Chief s meeting and said they would be implementing a new medical response guideline protocol effective January 1, 2022. He said the fire department would no longer be called for the 2 lowest level of EMS calls which should make a difference in the number of fire calls. He said St. Michael would be on the same new protocol. Chief Bullen also reported the fire department applied for a FEMA AFG Grant for the replacement of the SCBA Compressor and Fill Station. He said the current station is 16 years old and has been having some maintenance issues and added the company who installed it was no longer in business. He reported the replacement unit would be approximately$47,000 and said there may be some trade-in value on the old unit. Chief Bullen said the Fire Department would also be seeking a MSFDA SAFER Grant to be used for the initial physical exams and turnout gear for the new fire recruits. He answered questions from the Council regarding the grant process. City Council Meeting Minutes Page 4 Regular Meeting of December 6,2021 F. Planning and Zoning 1. Konz Crossing—Conditional Use Permit for Service Lane and Outdoor Dining City Planner Brixius provided an overview of the request received from Konz Crossing for a conditional use permit for a drive-through service lane that is intended for pick up of preordered meals only and variance for the stacking length requirement. He said the initial application was approved in February 2021 and answered questions from Council. City Administrator Nafstad provided additional information on the request and said that he believes that the proposed restaurant may want to add a drive-up menu board. He asked City Planner Brixius what the procedure would be for the addition of a menu board. He also asked if this item should be tabled to a future meeting. City Planner Brixius outlined the procedure if a menu board were requested and answered questions from Council regarding the City's ordinance on drive-through service lanes. He said if an amendment was requested,the plans would need to be redesigned and the approval would go through the public hearing process. City Attorney Couri also answered questions from Council regard the process. There was Council discussion regarding the proposed drive-through service lanes,the process if the applicant were to request a change, other drive-through establishments in the City and if the item should be tabled. City Planner Brixius recommended that the Council move forward on the application presented tonight because the City had not received a request from the property owners for a change and said if the applicant would like to amendment the plans in the future the City would work with them. The Council's consensus was to move forward on the application that was submitted by the property owners. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to adopt Resolution No. 2021-055 approving the Konz Crossing requests for a conditional use permits for a drive-through service lane and outdoor dining and a variance from the stacking length for a drive- through service lane for the property located at 5703 Lachman Avenue NE. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays: None. The motion carried. 2. Shoppes at Towne Lakes 3rd Potential Usage Discussion City Planner Brixius said that City staff met with a real estate agent who was interested in marketing the property at the Shoppes at Towne Lakes as well as the old Hana site and outlot A. He said the area was currently zoned B2A Retail/Entertainment. He asked the Council if they would be open to a drive-through car wash or a climate control self-storage unit for the area and said if so a zoning change would be required. City Administrator Nafstad said Anytime fitness may be interested in one of the lots and added there may also be some interest from other parties on the lots for a restaurant and a liquor store. There was Council discussion regarding the inquiry and the different options for the locations. The Council's consensus was not to change the zoning of the location for a car wash or self-storage unit. City Council Meeting Minutes Page 5 Regular Meeting of December 6,2021 G. Public Works/Engineering—None H. Legal—None I. Administration 1. 2022 Government Relations Representation City Administrator Nafstad reported the City had worked with Stinson for lobbying services since 2018 and said they helped secure funds for the City for past improvements projects. He said City staff was recommending extending the current agreement for another 12 months which is within the 2022 budget. He said then the City would be ready to move forward if transportation or waste water funds became available. There was Council discussion regarding the proposed extension and how much money Albertville residents were saved due to the bonds that Stinson was able to secure in the past. MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to approve the 2022 proposal for Government Relations Representation. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays: None. The motion carried. Announcements and/or Upcoming Meetings December 13 STMA Arena Board, 6 pm December 14 Planning Commission, 7 pm December 20 City Council, 7 pm December 23 City Offices closed in observance of Christmas December 27 Joint Powers Water Board, 6 pm Parks Committee, 7pm December 30 City Offices closed in observance of New Years January 3, 2022 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Hudson, second by Councilmember Olson to adjourn the meeting at 8:29 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski.Nays:None. The motion carried. Respectfully subs 'tted. C"le Kristine A. Luedke, City Clerk