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2022-01-03 City Council Agenda Packet A,lbertville City of Albertville Council Agenda Small Wing.Big City We. Monday,January 3, 2022 City Council Chambers 7pm • Consultant Reviews - Immediately following Council Meeting PUBLIC COMMENTS-The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest.Citizens wishing to address the Council regarding specific agenda items,other than public hearings,are invited to do so under Public Forum and are asked to fill out a"Request to Speak Card". Presentations are limited to five(5)minutes. 1. Call to Order 2. Pledge of Allegiance—Roll Call Pages 3. Recognitions —Presentations -Introductions 4. Public Forum—(time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the December 20, 2021, regular City Council Meeting minutes as presented. 3-5 B. Authorize the Monday, January 3, 2022, payment of claims as presented, except bills 6 specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Adopt Resolution No. 2022-01 designating Officials, Consulting Firms and Depositories 7-9 for 2022. D. Reduce Letter of Credit No. 1053431344, held as security for The Preserve at 10 Albertville, to no less than $320,251 conditioned on any outstanding balances owed to the City being paid in full. 7. Public Hearing 8. Wright County Sheriff's Office—Updates,reports, etc. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc) 2. Approve 2022 Board and Committee Appointments 11-14 (Motion to adopt Resolution No. 2022-02 appointing City Councilmembers to various boards and committees for 2022.) City of Albertville City Council Agenda Monday, January 3, 2022 Page 2 of 2 B. Building—None C. City Clerk—None D. Finance—None E. Fire—None F. Planning and Zoning—None G. Public Works/Engineering—None H. Legal—None L Administration—None 10. Announcements and/or Upcoming Meetings January 10 STMA Arena Board, 6 pm January 11 Planning Commission, 7 pm January 17 City Offices are closed in observance of Martin Luther King Jr. Day January 18 City Council, 7 pm (Tuesday) January 24 STMA Arena Board, 6 pm Parks Committee, 7 pm January 31 Joint Governance Meeting, 6 pm February 7 City Council, 7 pm 11. Adjournment * Convene for Council Workshop for Consultant and Staff reviews. Albertville Smal Town Uvkm.Big CRY Me. ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES December 20,2021 —7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance—Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski Absent: Councilmember Hudson Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, City Planner Brixius and City Clerk Luedke. 3. Recognitions —Presentations—Introductions —None 4. Public Forum There was no one present for the public form. 5. Amendments to the Agenda There were no amendments to the agenda. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the December 20, 2021, agenda as presented. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the December 6, 2021, Truth-in Taxation Meeting minutes as presented. B. Approve the December 6, 2021, regular City Council Meeting minutes as presented. C. Authorize the Monday, December 20, 2021, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Adopt Resolution No. 2021-056 accepting the redistribution of unrequested Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act. E. Authorize the Purchase of 5 sets of Turnout Gear for the Fire Department. F. Approve the 2022 Albertville Fire Relief Association Bylaws. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the December 20, 2021, Consent Agenda as presented. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. Agenda Page 3 City Council Meeting Draft Minutes Page 2 Regular Meeting of December 20,2021 7. Public Hearing—None 8. Wright County Sheriff's Office—Updates, reports, etc. There were no updates from the Wright County Sheriff's Office. 9. Department Business A. City Council 1. Committee Updates (STMA Ice Arena,Planning, JPKR,Parks, Fire Board, FYCC) Councilmember Zagorski provided an update from the Planning Commission meeting which included the approval of the zoning map amendment for Outlots D and F of The Preserve at Albertville. City Administrator Nafstad reported the December 27, 2021, Parks Commission and Joint Powers Water Board meeting have been cancelled. B. Building—None C. City Clerk—None D. Finance—None E. Fire—None F. Planning and Zoning 1. The Preserve at Albertville—Outlots D and F Zoning Map Amendment City Planner Brixius provided an overview of the amendment to the City's Zoning map for Outlots D and F of The Preserve at Albertville. He said the Planning Commission reviewed the zoning map request and recommended approval. Mr. Brixius reported there had been a minor change to the resolution included in the agenda packet. He said the change to the resolution included the addition of a reference to a specific contract and the date of filing and he answered questions from Council. Mr. Ian Peterson, Integrated Properties, reported the company was planning to begin building in early January and said the fencing and approximately half of the road have already been completed. MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to adopt Ordinance No. 2021-15 amending the City's Zoning Map by changing the zoning on Outlots D and F of The Preserve at Albertville to the Public/Industrial District. Ayes: Cocking,Hendrickson, Olson and Zagorski.Nays: None. Absent: Hudson. The motion carried. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2021-057 approving Zoning Map Amendment for Outlots D and F of The Preserve at Albertville and Removing Outlots D and F from The Preserve at Albertville Development/PUD Agreement as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski.Nays: None. Absent: Hudson. The motion carried. G. Public Works/Engineering—None Agenda Page 4 City Council Meeting Draft Minutes Page 3 Regular Meeting of December 20,2021 H. Legal 1. Modifications to Kingston Crossing Development Agreement and Stormwater Management Agreement City Attorney Couri provided an overview of the proposed amendments to the Planned Unit Development agreement for Kingston Crossing. He answered questions from Council regarding the proposed changes. MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve amendments to the Planned Unit Development Agreement and the Stormwater Management Agreement for Kingston Crossing. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. L Administration City Administrator Nafstad said MnDOT has updated their website to reflect the completion date of the Highway 19 bridge to be 2024. He reported he has asked MnDOT to also updated their Capital Highway Investment Plan to show the change in date. He answered questions from Council. There was Council discussion regarding the MnDOT construction projects and the completion dates. City Administrator Nafstad asked Council when the Council would like to schedule the consultant's and administrator reviews. The consensus was to schedule the reviews for the first meeting in January, 2022. Announcements and/or Upcoming Meetings December 23 City Offices closed in observance of the Christmas Holiday December 27 Joint Powers Water Board—Meeting Cancelled Parks Committee—Meeting Cancelled December 30 City Offices closed in observance of New Years January 3, 2022 City Council, 7 pm January 10 STMA Arena Board, 6 pm January 11 Planning Commission, 7 pm January 17 City Offices closed in observance of Martin Luther King Jr. Day January 18 City Council, 7 pm (Tuesday) 10. Adjournment MOTION made by Councilmember Olson, second by Councilmember Zagorski to adjourn the meeting at 7:25 pm. Ayes: Cocking, Hendrickson, Olson and Zagorski.Nays: None. Absent: Hudson. The motion carried. Respectfully submitted, Kristine A. Luedke, City Clerk Agenda Page 5 �lbcrtviljc Mayor and Council Request for Action I f January 3, 2022 SUBJECT: CONSENT—FINANCE—PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, January 3, 2022,payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 6 A,lbertville Mayor and Council Request for Action Small Town LIWng.Big Ufs. January 3, 2022 SUBJECT: CONSENT-CITY CLERK-2022 OFFICIAL DESIGNATIONS AND APPOINTMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution 2022-01 designating officials, consulting firms and depositories for 2022. BACKGROUND: Each year, the City Council must designate City officials, the official newspaper for City legal publications, official depositories, and consultants to the City. These designations will be effective January 3, 2022. KEY ISSUES: • An Acting Mayor must be appointed in case of absence of the Mayor to conduct a City Council meeting. • All consultants have expressed interest to continue their service. • The City's Bond Council and Tax Increment Consultant with Kennedy& Graven has retired. In 2022, the City will be primarily utilizing the services of Taft Stettinius & Hollister(formerly Briggs &Morgan which recently merged with Taft). • Staff recommends the depositories stay the same as the previous year and would include: Dain Rauscher Financial Security Bank LMC 4M Fund Northland Securities, Inc. Premier Bank UBS Financial Services, Inc. Wachovia Securities/Wells Fargo LEGAL ISSUES: The Mayor and City Council have the authority to review and approve designations. Responsible Person: Kris Luedke, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2022-01 Agenda Page 7 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2022-01 RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER, OFFICIAL DEPOSITORIES,AND CITY CONSULTANTS FOR 2022 WHEREAS,it has been the policy of the Albertville City Council to make annual designations and appointments at the beginning of each year, and; WHEREAS,the City Council of Albertville, Minnesota, establishes the following are appointed and designated for the year 2022: Acting Mayor: Rob Olson Animal Control: Monticello Animal Control Weed Inspector: Public Works Supervisor, Tim Guimont Bond Counsel: Taft Stettinius & Hollister(formerly Briggs & Morgan) Building Official Paul Heins, City of St. Michael City Attorney: Court & Ruppe, P.L.L.P. City Engineer: Adam Nafstad,P.E. City Planner: Northwest Associated Consultants Consulting Engineer: Bolton &Menk, Inc. Financial Advisor: Northland Securities Springsted, Inc. Official Newspaper: North Crow River News (Sun Media) Official Depositories: Dain Rauscher Financial Security Bank LMC 4M Fund Northland Securities, Inc. Premier Bank UBS Financial Services, Inc. Wachovia Securities/Wells Fargo Tax Increment Consultants: Taft Stettinius & Hollister(formerly Briggs & Morgan City of Albertville Resolution No.2022-01 Meeting of January 3,2022 Page 2 NOW,THEREFORE,BE IT RESOLVED,that such appointments and designations shall take effect as of January 1, 2022 and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Adopted by the City Council of the City of Albertville this Yd day of January 2022. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk 1bcrtVl11£ Mayor and Council Request for Action 3 H ...Lm.9.ftOWUP- Y q January 3,2022 SUBJECT: CONSENT—ADMINISTRATION—THE PRESERVE AT ALBERTVILLE-LETTER OF CREDIT REDUCTION NO. I RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the following motion: MOTION TO: Reduce Letter of Credit No. 1053431344, held as security for The Preserve at Albertville, to no less than $320,251 conditioned on any outstanding balances owed to the City being paid in full. BACKGROUND: The Developer has requested a reduction to the Letter of Credit held for The Preserve at Albertville. The Letter of Credit is held as a performance and warranty security for the site improvements and is currently in the amount of$1,054,063. Assuming the developer is current with all fees owed to the City and based on work completed to date, it is recommended that Letter of Credit No.1053431344 be reduced to no less than $320,251. The reduced balance is believed to be sufficient surety and is consistent with the development agreement. KEY ISSUES: • This reduction does not constitute acceptance of improvements. POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions approved by the City Council FINANCIAL CONSIDERATIONS: There are no financial implications for this request LEGAL CONSIDERATIONS: The City has the legal authority under the development agreement to reduce the Letter of Credit upon completion of the required improvements or deny requests for reduction if the required improvements are found unacceptable. Submitted by: Adam Nafstad, City Administrator-PWD On File: LOC Reduction History Agenda Page 10 A,lbertville Mayor and Council Request for Action Small Town LIWng.Big Ufs. January 3, 2022 SUBJECT: CITY COUNCIL—2022 APPOINTMENTS TO BOARDS AND COMMITTEES RECOMMENDATION: It is respectfully requested that the Mayor and City Council review and make any desired adjustments to the list appointments and committee assignments, and then consider the following: MOTION TO: Approve Resolution No. 2022-02, appointing City Council members to various boards and committees for 2022. BACKGROUND: Each year, the City Council must make appointments to the City's various boards and committees. KEY ISSUES: • Alternates are appointed to the boards and committees to serve in the case of absence of the appointed Council member. • Staff appointments are also made to the boards and committees. • Below is the historical frequency, day, and time the boards and committees generally meet (subject to change): Board/Committee FreEuency Day/Week Time Cable TV Board As needed Emergency Management Director As needed Economic Development Authority EDA) As needed Fire Department Annually Business Meeting Annually Pt Thursday, 8 pm January FYCC lx/month 4th Monday 3 pm Joint Powers Water Board Ix/month 4th Monday 6 pm Library As needed Otsego Creek Authority As needed Parks Committee Ix/month 4th Monday 7 pm Personnel Committee 4x/ ear Planning Commission Ix/month 2nd Tuesday 7 pm Emergency Management Committee As needed Public Works Committee 2x/ ear STMA Ice Arena Board Ix/month 2nd Monday 6 pm I-94 West Corridor Coalition lx/month 2nd Thursday1 m Agenda Page 11 Mayor and Council Request for Action—January 3,2022 Council-2022 Appointments to Boards and Committees Page 2 of 2 LEGAL ISSUES: The Mayor and City Council have the authority to review and approve appointments to boards and committees of the City. Submitted by: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2022-02 Agenda Page 12 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2022-02 RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO BOARDS AND COMMITTEES FOR 2022 WHEREAS,it has been the policy of the Albertville City Council to make annual appointments of City Council members to its various boards and committees at the beginning of each year; and WHEREAS,the City Council establishes the following are appointed for the year 2022: Cable TV Board Jillian Hendrickson Emergency Management Director Fire Chief Economic Development Authority (EDA) Mayor and all Council members Emergency Management Committee Aaron Cocking Rob Olson Fire Chief Alternate—Bob Zagorski Fire Advisory Committee—Albertville & Otsego Aaron Cocking Rob Olson Fire Chief Finance Director City Administrator Fire Relief Association Representatives Fire Chief Aaron Cocking City Administrator FYCC Rob Olson Alternate—Jillian Hendrickson Joint Powers Water Board Jillian Hendrickson Rob Olson Alternate—Bob Zagorski Library Jillian Hendrickson Otsego Creek Authority Rob Olson Planning Commission Rep Agenda Page 13 City of Albertville Resolution No.2022-02 Meeting of January 3,2022 Page 2 Personnel Committee Jillian Hendrickson Rob Olson Planning Commission Bob Zagorski Alternate—Walter Hudson Public Works Committee Aaron Cocking Rob Olson Water/Wastewater Supervisor Public Works Supervisor City Administrator STIVIA Ice Arena Board Aaron Cocking Walter Hudson Alternate—Bob Zagorski Arena Manager City Administrator Finance Director 1-94 West Corridor Coalition Jillian Hendrickson City Administrator Alternate—Rob Olson NOW,THEREFORE,BE IT RESOLVED,that such appointments shall take effect on the date January 3, 2022, and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Adopted by the City Council of the City of Albertville this Yd day of January 2022. Jillian Hendrickson, Mayor ATTEST: Kristine A. Luedke, City Clerk Agenda Page 14