2022-01-18 City Council Agenda Packet lbertvill£ City of Albertville Council Agenda
Small Town living.Big We.
Tuesday,January 18, 2022
City Council Chambers
7pm
PUBLIC COMMENTS-The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest.Citizens wishing to address the Council regarding specific agenda items,other than public hearings,are invited to do so under Public Forum
and are asked to fill out a"Request to Speak Card". Presentations are limited to five(5)minutes.
1. Call to Order
2. Pledge of Allegiance—Roll Call Pages
3. Recognitions —Presentations -Introductions
4. Public Forum—(time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent Agenda following the approval of the remaining Consent items. Items
pulled will be approved by a separate motion.
A. Approve the January 3, 2022, regular City Council Meeting minutes as presented. 3-5
B. Approve the January 3, 2022, Council Workshop minutes as presented. 6
C. Authorize the Tuesday, January 18, 2022, payment of claims as presented, except bills 7
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
D. Adopt Ordinance No. 2022-01 amending Title 1, Chapter 5, Section 1 of the Albertville 8-9
City Code establishing compensation of the City's Mayor and City Council effective
January 1, 2023.
E. Approve the annual permit renewal for Consumption and Display of liquor for the 10-11
Albertville City Hall building, located at 5959 Main Avenue NE, for the period of April
1, 2022 through March 31, 2023.
F. Adopt Resolution No. 2022-03 calling Public Hearing on the proposed Establishment of 12-14
Tax Increment Financing District No. 20 within Municipal Development District No. 1;
the proposed adoption of a Tax Increment Financing Plan relating thereto; and the
proposed granting of a Business Subsidy.
7. Public Hearing
8. Wright County Sheriff's Office— Updates, reports, etc.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc)
City of Albertville City Council Agenda
Tuesday, January 18, 2022 Page 2 of 2
B. Building—None
C. City Clerk
1. Local Board of Appeals and Equalization Meeting Date 15-16
(Motion to Set the meeting date for the Albertville Local Board of Appeals and
Equalization for April 18, 2022, at 6:15 pm.)
D. Finance—None
E. Fire—None
F. Planning and Zoning—None
G. Public Works/Engineering—None
H. Legal—None
L Administration
1. Wright County Funding Agreement for County State Aid Highway 37 17-26
(Motion to approve Funding Participation and Construction Agreement between
the County of Wright and the Cities of Albertville and Otsego for Construction
of Improvements for County State Aid Highway (CSAH) 37 from CSAH 18 to
CSAH 19.)
2. 53,d Street and CSAH 19 Signal System Design Services 27-30
(Motion to approve proposal from SRF Consulting Group, Inc.for the design of
a signal system at 53rd Street NE and CSAH 19,for a not-to-exceed amount of
$30,212.)
3. City Administrator's Update 31-32
10. Announcements and/or Upcoming Meetings
January 24 STMA Arena Board, 6 pm
Parks Committee, 7 pm
January 31 Joint Governance Meeting, 6 pm
February 7 City Council, 7 pm
February 8 Planning Commission, 7 pm
February 14 STMA Arena Board, 6 pm
February 21 City Offices are closed in observance of President's Day
February 22 City Council, 7 pm (Tuesday)
11. Adjournment
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ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES January 3, 2022—7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7 pm.
2. Pledge of Allegiance—Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Hudson and Zagorski
Absent: Councilmember Olson
Staff Present: City Administrator Nafstad, Fire Chief Bullen, and City Planner Brixius.
3. Recognitions —Presentations —Introductions —None
4. Public Forum
There was no one present for the public form.
5. Amendments to the Agenda
There were no amendments to the agenda.
MOTION made by Councilmember Hudson, seconded by Councilmember Cocking to approve the
January 3, 2022, agenda as presented. Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays:
None. Absent: Olson. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the December 20, 2021, regular City Council Meeting minutes as presented.
B. Authorize the Monday, January 3, 2022,payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C. Adopt Resolution No. 2021-01, designating Officials, Consulting Firms and Depositories
for 2022.
D. Reduce Letter of Credit of Credit No. 1053431344, held as security for the Preserve at
Albertville, to no less that$320,251 conditional on any outstanding balances owed to the
City being paid in full.
MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve
the January 3, 2022, Consent Agenda as presented. Ayes: Cocking, Hendrickson, Hudson and
Zagorski. Nays: None. Absent: Olson. The motion carried.
Agenda Page 3
CAy Council Meeting Draft Minutes Page 2
Regular Meeting of January 3,2022
7. Public Hearing—None
8. Wright County Sheriff's Office—Updates, reports, etc.
There were no updates from the Wright County Sheriff's Office.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena,Planning, JPWB,Parks, Fire Board,
FYCC, etc.)
There were no Committee updates.
2. Approve 2022 Board and Committee Appointments
There was Council discussion regarding the proposed 2022 Board and Committee appointments.
The Parks Committee appointment was not listed on the resolution being presented. The Council's
consensus was to reappointment Councilmember Olson as the Parks Committee liaison and Mayor
Henderson as the alternate liaison.
MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to adopt
Resolution No. 2022-02 appointing City Council Members to various Boards and Committees for
2022 as amended. Ayes: Cocking, Hendrickson, Hudson and Zagorski.Nays: None. Absentee:
Olson. The motion carried.
B. Building—None
C. City Clerk—None
D. Finance—None
E. Fire—None
F. Planning and Zoning—None
G. Public Works/Engineering—None
H. Legal—None
L Administration—None
Announcements and/or Upcoming Meetings
January 10 STMA Arena Board, 6 pm
January 11 Planning Commission, 7 pm
January 17 City Offices closed in observance of Martin Luther King Jr. Day
January 18 City Council, 7 pm (Tuesday)
January 24 Joint Powers Water Board, 6 pm
Parks Committee
January 31 Joint Governance Meeting, 6 pm
February 7 City Council, 7 pm
Agenda Page 4
dy Council Meeting Draft Minutes Page 3
Regular Meeting of January 3,2022
10. Adjournment
MOTION made by Councilmember Hudson, second by Councilmember Cocking to adjourn the
meeting at 7:04 pm. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: None. Absent:
Olson. The motion carried.
Respectfully submitted,
Kristine A. Luedke, City Clerk
Agenda Page 5
6
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ALBERTVILLE CITY COUNCIL WORKSHOP
DRAFT MINUTES January 3,2022
Conference Room
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the workshop to order at 7:10 pm.
Present: Mayor Hendrickson, Councilmembers Cocking, Hudson and Zagorski.
Absent: Councilmember Olson
Staff Present: City Administrator-PWD Nafstad and City Planner Brixius
2. Administrator and Planner Review
The Council conducted annual reviews of City Planner Brixius and City Administrator Nafstad, which
included review of worked completed in 2021 and work projected in 2022.
The Council unanimously concluded they were pleased with the performance of the two positions.
3. Adjournment
Mayor Hendrickson adjourned the workshop at 8:45 pm.
Respectfully submitted,
Kristine A. Luedke, City Clerk
Agenda Page 6
7
NbcrtVilk Mayor and Council Request for Action
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January 18, 2022
SUBJECT: CONSENT—FINANCE—PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Tuesday, January 18, 2022,payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 7
8
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Mayor and Council Request for Action
January 18, 2022
SUBJECT: CONSENT—CITY CLERK—AMEND CITY CODE RELATING TO MAYOR
AND COUNCIL MEMBERS COMPENSATION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Ordinance No. 2022-01 amending Title 1, Chapter 5, Section 1 of the
Albertville City Code establishing compensation of the Mayor and City Council effective
January 1, 2023.
BACKGROUND: The salaries for the Mayor and City Council were last adjusted in 2007.
Minnesota Statute §415.11 requires that any change to elected officials' salaries must be
adopted by ordinance and no change in salaries shall take effect until after the next succeeding
City election. The Mayor and Council monthly salary adjustments since 1996 are listed below:
Monthly Salaries: Mayor Councilmembers
2007 to present $400 $300
2002 to 2006 $325 $225
1996 to 2001 $250 $175
At the August 16, 2021 budget workshop, a salary survey of local officials in surrounding cities
was presented showing the Albertville pay to be below the average. The adjustment below is
recommended:
Monthly Salaries: Mayor Councilmembers
2023 $500 $400
KEY ISSUES:
• There has been no change to the Mayor or City Council's monthly salaries since 2007.
• If approved, the salaries increase would become effective on January 1, 2023, as
required by Minnesota Statute §415.11, subd. 2.
FINANCIAL CONSIDERATIONS: Compensation adjustments are budgeted annually.
LEGAL CONSIDERATIONS: Per MN Statute § 415.11, a change in salaries for a City's
governing body must be set by an Ordinance and no change in salaries may take effect until after
the next succeeding municipal election.
Responsible Person: Kris Luedke, City Clerk.
Submitted Through: Adam Nafstad, City Administrator-PWD.
Attachments:
• Ordinance No. 2022-01
Agenda Page 8
9
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2022-01
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION 1 OF THE
ALBERTVILLE CITY CODE ESTABLISHING COMPENSATION OF THE CITY OF
ALBERTVILLE MAYOR AND CITY COUNCIL EFFECTIVE JANUARY 1,2023
The City Council of the City of Albertville,Minnesota hereby ordains:
Section 1. Title 1, Chapter 5 Section 1 of the Albertville City Code is hereby amended to read as
follows:
1-5-1: COMPENSATION:
Effective January 1, 2023, compensation of the mayor shall be five hundred dollars ($500.00)
per month, and compensation for each council member shall be four hundred dollars ($400.00)
per month. Said salaries include attendance at any and all meetings of the council, its boards,
commissions, committees, and intergovernmental assignments.
Section 2. This Ordinance shall be effective upon its passage and publication as required by law.
Adopted by the City Council of the City of Albertville this 18" day of January,2022.
Jillian Hendrickson,Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 9
10
NbcrtVilk Mayor and Council Request for Action
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January 18, 2022
SUBJECT: CONSENT—CITY CLERK—CITY HALL CONSUMPTION AND DISPLAY PERMIT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve the annual permit renewal for Consumption and Display of liquor for
the Albertville City Hall building, located at 5959 Main Avenue NE, for the period of April 1,
2022 through March 31, 2023.
BACKGROUND: Each year, the City of Albertville and the State of Minnesota Alcohol and
Gambling Enforcement Division must approve the renewal of liquor licenses for establishments
within Albertville. The City holds a Consumption and Display permit to allow for the
consumption of liquor at events taking place within the Albertville City Hall building. These
events may include weddings and receptions or events sponsored by local charitable groups.
This license does not authorize liquor for resale at the events. If a charitable group wishes to
hold a fundraiser by selling liquor, they must apply for their own temporary liquor license
through the City.
POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council's policy to
review and approve or deny liquor permits and renewals.
FINANCIAL CONSIDERATIONS: The fee for this permit is $250 annually and is budgeted.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• MN AGED State Consumption and Display Permit Renewal Form
Agenda Page 10
Minnesota Department of Public Safety
Alcohol&Gambling Enforcement Division
445 Minnesota Street
St Paul,Minnesota 55101
651-201-7507
RENEWAL OF CONSUMPTION AND DISPLAY PERMIT
Permit Fee$250(Renewal Date: April 1)
Iden: 25474 License Code: CDPBL Business Phone: 763-496-6801
City of Albertville IF NAME AND
ADDRESS SHOWN
DBA: City Hall ARE NOT CORRECT,
5959 Main Ave NE/PO Box 9 MAKE CHANGES
BELOW
Albertville, MN 55301
League of MN Cities Ins. Trust CMC-1004338-5 10/1/21 through 10/1/22
Worker's Comp. Ins.Name Policy No. Policy Period
Albertville, Wright County
City/County where permit approved
Licensee Name City of Albertville
Address,City,State,Zip 5959 Main Avenue NE, Albertville, XM 55301
Business Phone Email
763-496-6801 kluedke@ci.albertville.mn.us
By signing this renewal application,applicant certifies that there has been no change in ownership,corporate officers, bylaws,
membership, partners, home addresses, or telephone numbers. If changes have occurred during the past 12 months,please give
details on the back of this renewal,then sign below.
Applicant's signature on this renewal confirms the following:
Failure to report any of the following will result in fines.
1. Applicant confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected, please
give details on the back of this renewal, then sign below.
2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation(state or local). If a revocation
has occurred, please give details on the back of this renewal,then sign below.
3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If
violations have occurred,please give details on the back of this renewal,then sign below.
4. Applicant confirms that workers compensation insurance is in effect for the full license period.
5. Applicant confirms,no club on-sale intoxicating liquor license is held.
6. Applicant confirms business premises are separate from any other business establishment.
Additional information to be provided as is necessary
-Indicate(on back of page)changes of corporate officers,partners,home addresses or telephone numbers:
-Report(on back of page)details of liquor law violations (civil or criminal)that have occurred within the last five years. (Dates,offenses fines or
other penalties,including alcohol penalties):
-Report(on back of page)any license rejections or revocations:
-City/County Comments:
Licensee Signature Date
(Signature certifies all application information to be correct and permit has been approved by city/county.)
City Clerk/County Signature Date
(Signature certifies that a consumptions and display permit has been approved by the city/county as stated above.)
MAKE CHECKS PAYABLE TO: DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT AND RETURN WITH APPLICATION.
Amount Received
Agenda Page 11
12
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2022-03
A RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 20 WITHIN
MUNICIPAL DEVELOPMENT DISTRICT NO. 1; THE PROPOSED ADOPTION OF A
TAX INCREMENT FINANCING PLAN RELATING THERETO; AND THE PROPOSED
GRANTING OF A BUSINESS SUBSIDY
BE IT RESOLVED by the City Council(the "Council")of the City of Albertville,Minnesota
(the "City"), as follows:
1. Public Hearing. This Council shall meet on March 21, 2022, at approximately 7:00 p.m.,
to hold a public hearing on the following matters: (a)the proposed establishment of Tax Increment
Financing District No. 20 within Municipal Development District No. 1; (b)the proposed adoption
of a Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with
Minnesota Statutes, Sections 469.124 through 469.133, both inclusive, as amended, Minnesota
Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the "Act");
and (c)the proposed granting of a business subsidy, pursuant to and in accordance with Minnesota
Statutes, Sections 116J.993 to 116J.995,both inclusive, as amended (the "Business Subsidy Act").
2. Notice of Hearing, Filing of Tax Increment Financing Plan. The City Administrator is
hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as
Exhibit A, to be published as required by the Act and the Business Subsidy Act and to place a copy
of the proposed Tax Increment Financing Plan and a summary of the business subsidy agreement on
file in the City Administrator's Office at City Hall and to make such copies available for inspection
by the public.
3. Consultation with Other Taxing Jurisdictions. The City Administrator is hereby directed
to mail a notice of the public hearing and a copy of the proposed Tax Increment Financing Plan to
Wright County and Independent School District No. 885 informing those taxing jurisdictions of the
estimated fiscal and economic impact of the establishment of the proposed tax increment financing
district.
Adopted by the City Council of the City of Albertville this 181b day of January, 2022.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 12
13
City of Albertville,MN
Resolution No. 2022-03
Meeting of January 18,2022
Page 2
STATE OF MINNESOTA )
ss.
COUNTY OF WRIGHT )
I, the undersigned, being the duly qualified and acting City Administrator of the City of
Albertville, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct
copy of an extract of minutes of a meeting of the City Council of the City of Albertville, Minnesota
duly called and held, as such minutes relate to the calling of a public hearing on the City's proposed
establishment of Tax Increment Financing District No. 20 within Municipal Development District
No. 1, the proposed adoption of a tax increment financing plan relating thereto, and the proposed
granting of a business subsidy.
WITNESS my hand on January 18, 2022.
Adam Nafstad, City Administrator
Agenda Page 13
14
City of Albertville,MN
Resolution No. 2022-03
Meeting of January 18,2022
Page 3
EXHIBIT A
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Albertville, Wright County, Minnesota, will hold a public hearing on Monday, March 21, 2022, at
7:00 p.m., at the City Hall, 5959 Main Avenue NE,in the City of Albertville, Minnesota (the
"City"), relating to the proposed establishment of Tax Increment Financing District No. 20 within
Municipal Development District No. 1, and the proposed adoption of a Tax Increment Financing
Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through
469.133 and Sections 469.174 through 469.1794; and a proposed business subsidy to be granted by
the City to Scherer Limited Partnership for the proposed construction of a new 60,000 square foot
warehouse and facilities related thereto located in the City (the "Project"), under Minnesota
Statutes, Section 116J.993 to 116J.995 (the 'Business Subsidy Act"). The creation or retention of
jobs is not a goal of the Project. Copies of the proposed Tax Increment Financing Plan and a
summary of the subsidy agreement are on file and available for public inspection at the office of the
City Administrator at City Hall.
A person with residence in or the owner of taxable property in the granting jurisdiction may
file a written complaint with the grantor if the grantor fails to comply with the Business Subsidy
Act, and that no action may be filed against the grantor for the failure to comply unless a written
complaint is filed.
The property proposed to be included in Tax Increment Financing District No. 20 is
described in the Tax Increment Financing Plan on file in the office of the City Administrator.
A map of Municipal Development District No. 1 and Tax Increment Financing District No.
20 is set forth below:
[INSERT MAP of Municipal Development District No. I and Tax Increment Financing
District No. 20]
All interested persons may appear at the hearing and present their views orally or in writing
prior to the hearing.
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF ALBERTVILLE,MINNESOTA
/s/Kristine Luedke
City Clerk
Agenda Page 14
15
S-11T°W"L""9.Big City u". Mayor and Council Request for Action
January 18,2022
SUBJECT: CITY CLERK—LOCAL BOARD OF APPEALS AND EQUALIZATION MEETING DATE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Set the meeting date and time for the Albertville Local Board of Appeals and
Equalization for April 18, 2022 at 6:15 pm.
BACKGROUND: The City Council serves as the Local Board of Appeals and Equalization
(LBAE). This Board holds a public hearing where the public can question the value their
property is assessed for. Property values are determined by Wright County Assessing staff and
are based on sales data from the previous year. If a property owner does not agree with the
Board's decision at the local level,they may appeal to the Wright County Board of Appeals and
Equalization and then to Minnesota Tax Court if they are still not satisfied. The local Board must
have at least one voting member that is a trained through the MN Department of Revenue and
certified to Wright County.
KEY ISSUES:
• LBAE meeting dates are generally held prior to a regular City Council meeting in April
of each year.
• Wright County Assessing staff has tentatively set the Albertville LBAE for April 18,
2022 at 6:15 p.m.
• In past years, the Council has set the meeting for 6:15 pm prior to the City Council
meeting. Council must determine how much time to allow for the meeting.
• There will need to be a quorum of the Council present with at least one member trained
by February 1, 2022.
• Albertville has two trained members: Councilmembers Olson and Zagorski.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to set Local Board of Appeals and Equalization meeting dates and times.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Wright County Memo
Agenda Page 15
ANT Y1��
0 �
7B56 To: Albertville City
Assessor's Office From: Keith Triplett,Wright County
10 2nd St.NW Rm 100 Keith.Triplett@co.wright.mn.us
Buffalo,MN 55313
Date: December 27,2022
Ph:(763) 682-7367
Fax:(763) 684-4553 Re: 2022 Local Board of Appeal and Equalization Dates
www.comright.mn.us
' Monday April 18th
Day of the Week Date
Minnesota Law requires that the County Assessor set the date for your Local Board of Appeal and
Equalization Meeting. The 2022 Albertville City Local Board of Review and Equalization Meeting
has been tentatively set for April 18th at 6:15:00 PM. If this date is agreeable or must be changed,
please contact Keith at 763-682-8957 or 1-800-362-3667 ext. 8957 prior to February 15,2022.
4 Minnesota Statues require that to hold a Local Board of Appeal and Equalization meeting in 2022
there must be a quorum and at least one of the voting members must have attended the approved
training. If your board has any questions or needs any information,please contact Keith.
Currently some of the Cities and Townships in Wright County held their meetings with a starting
time of 9:OOAM, 1:00PM&3:OOPM, If your members are interested in starting the meeting earlier
than your tentatively scheduled time,please contact Keith. As there must be a quorum,please notify
your board members with a request that they mark their calendars. More information,including a
Isummary of the duties and responsibilities of the Local Board of Appeal and Equalization will be
provided later.
Your early completion and return of the attached tear off slip will be appreciated and we will send
your official notice for posting as required by law. Please return to Keith Triplett,Wright County
Assessor Office,at the above address or email address.
-----------------------------------------------------------------------------------------------------------
CONFIRMATION
Municipality: City of Albertville
Date/Time:
Location: Albertville City Hall, Council Chambers .
Location Address: 5959 Main Avenue NE, Albertville
For selecting meeting dates in future years,the following information will be helpful.
1st and 3rd Monday
An EqU40 8stMilf Employer
17
�lbcrtvillc
Mayor and Council Request for Action
January 18, 2022
SUBJECT: CITY ADMINISTRATOR—WRIGHT COUNTY FUNDING AGREEMENT
FOR COUNTY STATE AID HIGHWAY 37
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Funding Participation and Construction Agreement between the
County of Wright and the Cities of Albertville and Otsego for Construction of Improvements for
County State Aid Highway (CSAH) 37 from CSAH 18 to CSAH 19.
BACKGROUND: The Wright County Highway Department has identified the segment of
CSAH 37 between CSAH 18 and CSAH 19 as a project on the County's list of Local Option
Sales Tax Projects. This segment was originally scheduled to be improved in 2019, but was
delayed due to the 194 and CSAH 19 project. The Albertville segment of the project includes
reconstruction of the road from approximately 500' west of CSAH 19 through the westerly City
limits. The project will include replacing and overlaying segments of the City's trail.
KEY ISSUES:
• The total project cost is estimated to be approximately $6,500,000. Per the County's
Cost Participation Policy, Albertville's share is estimated to be approximately
$250,000, plus overhead per the funding agreement.
• The project will be designed, bid, and administrated by the County. The County plans
to bid the project in the winter to allow for a spring construction start.
• The project will consist of multiple stages. Certain stages will require complete closure
of the road segment in Albertville.
FINANCIAL CONSIDERATIONS: The City's share of the project is estimated to be
approximately $250,000,plus overhead of up to 18%. The City's share will be paid using
transportation capital reserves. The project is consistent and included in the City's 5-Year CIP.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to enter into
cooperative agreements to construct municipal improvements.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Funding Participation and Construction Agreement
• Preliminary Cost Estimate/Cost Split
• Title Sheet of Plan
Agenda Page 17
18
AGREEMENT NO. 22-51
JN'r Y dc
I M
o
dY
7855
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT
BETWEEN
THE COUNTY OF WRIGHT
and
THE CITIES OF
ALBERTVILLE AND OTSEGO
For
CONSTRUCTION OF IMPROVEMENTS FOR:
County State Aid Highway(CSAH) 37—(from CSAH 18 to CSAH 19)
CP 086-037-171
GRADING&BASE, SURFACING,ROUNDABOUT, BITUMINOUS MILLING,FULL DEPTH
RECLAMATION,LIGHTING AND ADA IMPROVEMENTS
January 6,2022
AgendalPage 18
19
COOPERATIVE AGREEMENT
THIS AGREEMENT made and entered into by and between the County of Wright,Minnesota,
acting by and through its County Board of Commissioners hereinafter referred to as the "County" and the
Cities of Albertville and Otsego,Minnesota, acting through their respective City Councils,hereinafter
referred to as the "Cities".
WITNESSETH:
WHEREAS plans and specifications will be prepared by the County for the improvement of
County State Aid Highway(CSAH) 37, from County State Aid Highway(CSAH) 18 to the intersection
of CSAH 19, and said construction plans are designated as the CSAH 37 Improvements, and the length of
the improvement is approximately 2.3 miles, and
WHEREAS improvements are consistent with the short-term improvements identified on the
County's list of Local Option Sales Tax Projects (approved by the County Board in June of 2017),the
short-term projects identified in the County's Long-Range Transportation Plan(LRTP)dated September
2019,the County's Five-Year Construction Plan (2021-2025), and the County's Cost Participation Policy,
dated May 2014 will govern the cost participation between the Cities and County for the project, and
WHEREAS the proposed improvements indicated above will be included in one (1)contract to
be administered by the County and will consist of,but is not limited to,grading&base construction,
roundabout construction,bituminous surfacing,bituminous milling,full depth reclamation,lighting,ADA
improvements, and other miscellaneous improvements within the corporate limits of the Cities, and
NOW THEREFORE,IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
Article 1
The County shall construct or cause to be constructed an improvement project including,
roadway,roundabout,full depth reclamation,lighting,ADA, and other miscellaneous improvements upon
or along CSAH 37 within the Cities' limits in accordance with the approved plans and specifications as
prepared by the County(to meet MnDOT State Aid Standards) and on file at the office of the County
Engineer.
Article 2
It is agreed that upon completion of and acceptance of the work as to quantity and quality by the
County,the County Engineer shall determine the actual amount that the County will invoice the Cities in
accordance with the following funding participation schedule:
I. County State Aid Highway(CSAH) 37—from CSAH 18 to CSAH 19 Construction Costs:
The cost participation is consistent with the Cost Participation Policy adopted by the County
Board on May 6,2014 and shown in the Appendix of this Agreement. The County will acquire necessary
right-of-way for this project.
2. Storm Sewer Costs:
It is agreed that upon completion of the project,the Cities will own/maintain the storm sewer
system and storm water ponds along CSAH 37 that falls within each city's corporate jurisdiction. This
includes but is not limited to meeting the MS4 requirements of MPCA. This ownership/maintenance
shall not commit the Cities to replacing or relocating any portion of said storm sewer made necessary as a
result of a future reconstruction of CSAH 37. The initial funding for the storm sewer system&ponding,
for this project,will be split between the Cities and County at 50% each.
Agenda2Page 19
20
3. Bituminous Trail/Pedestrian Pathway:
The bituminous trail/pedestrian and ADA improvements constructed under this project will be at
100%cost of each respective Cities that the improvements are located in. The County will acquire the
necessary right-of-way for the construction of this project,including any additional right-of-way for the
Cities pedestrian path/trail(if additional R/W is needed). The Cities will reimburse the County all right-
of-way costs associated with the pedestrian path/trail.This includes,but is not limited to permanent
easement,temporary easement,damages due to loss of trees/shrubs,legal fees,etc. The Cities will be the
sole owners of the pedestrian path/trail that is located within each respective municipality and assume all
liability/maintenance/and future repairs.
4. Engineering Costs:
The County will provide engineering services (with staff and/or consultants) for design, construction
administration and inspection of this project. The County will not participate in any engineering costs
incurred by the Cities that are necessary for the Cities to assess their portion of the project costs(Feasibility
Studies,hearings,legal expenses,etc.). The Cities will reimburse the County for engineering services for
the Cities portion of the project based upon the following table. The final reimbursement will be computed
using the appropriate%below times the Cities portion only of the contract construction cost.
From $ 0 thru$250,000 up to 18% of Cities Portion
Over 250,000 thru 500,000 up to 16% of Cities Portion
Over 500,000 thru 1,000,000 up to 14% of Cities Portion
Over 1,000,000 thru 2,000,000 up to 12% of Cities Portion
Over 2,000,000 thru Indefinite up to 11% of Cities Portion
The County shall prepare a preliminary estimate of construction cost for the project. The
preliminary cost estimate shall identify both the Cities share and County's share of cost for the project based
upon this funding agreement. This preliminary construction cost estimate shall be attached to this funding
agreement.
It is intended that the work outlined above in Article Two is to be done by a contractor on a unit
price basis through a contract duly let by the County. At such time as the County awards a contract,the
County will prepare a new estimate of the Cities share of the construction cost based on the unit prices bid
by the County's contractor. A copy of such revised cost estimate will be forwarded to the Cities.
Article 4
The County shall be responsible for all field inspection of materials(Including required testing at
intervals outlined in the latest MnDOT State Aid for Local Transportation Materials Control Schedule,
which is included in the project proposal),quantities, and contractor performance for the road
improvement project. Testing for highway construction items will be paid for by the County and testing
for any local(city cost items)will be paid for by the respective city.
Article 5
The County shall bill the Cities an initial amount(95% of their cost share) after the contracts are
signed by the County. The Cities final cost share will be billed by the County upon final completion of the
Agenda3Page 20
21
project. The Cities shall reimburse the County within 60 calendar days of receipt of the invoice from the
County.
Upon signing the contract by the County,a copy of the bid schedule breakdown of the Cities
portion of the project shall be forwarded to the Cities. Upon 100% completion of the work,the County
shall forward to the Cities a copy of a cost breakdown identifying the Cities cost participation,based on
this agreement.
Article 6
The Cities shall indemnify, save and hold harmless the County and all of its agents and
employees of any form against any and all claims,demands, actions or causes of action of whatever
nature or character arising out of or by reason of the execution or performance of the work provided for
herein to be performed by the Cities. The County shall indemnify, save and hold harmless the Cities and
all of its agents and employees of any form against any and all claims,demands,actions or causes of
action of whatever nature or character arising out of or by reason of the execution of performance of the
work provided for herein to be performed by the County.
Article 7
It is further agreed that any and all full-time employees of the County and all other employees of
the County engaged in the performance by any work or services required or provided for herein to be
performed by the County shall be considered employees of the County only and not of the Cities and that
any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota
on behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said County employees while so engaged on any of the
work or services provided to be rendered herein shall be the sole obligation and responsibility of the
County.
It is further agreed that any and all full-time employees of the Cities and all other employees of
the Cities engaged in the performance by any work or services required or provided for herein to be
performed by the Cities shall be considered employees of the Cities only and not of the County and that
any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota
on behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said Cities employees which so engaged on any of the
work or services provided to be rendered herein shall be the sole obligation and responsibility of the
Cities.
Article 8
Before this agreement shall become binding and effective it shall be approved by the City
Councils of Albertville and Otsego and it shall also be approved by the County Board and such other
officers as law may provide.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly
authorized officers and caused their respective seals to be hereunto affixed.
AgendAage 21
22
COUNTY OF WRIGHT
Recommended for Approval: APPROVED:
County Engineer Chair, County Board
APPROVED: APPROVED:
County Administrator County Attorney
Date
CITY OF ALBERTVILLE
Recommended for Approval: APPROVED:
City Engineer,Albertville Mayor, City of Albertville
APPROVED: APPROVED:
City Attorney,Albertville City Administrator,Albertville
Date
CITY OF OTSEGO
Recommended for Approval: APPROVED:
City Engineer, Otsego Mayor, City of Otsego
APPROVED: APPROVED:
City Attorney, Otsego City Administrator, Otsego
Date
Agend,rPage 22
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�lbcrtvillc
Mayor and Council Request for Action
January 18, 2022
SUBJECT: CITY ADMINISTRATOR—53"STREET AND CSAH 19 SIGNAL SYSTEM
DESIGN SERVICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve proposal from SRF Consulting Group, Inc. for the design of a signal
system at 53rd Street NE and CSAH 19, for a not-to-exceed amount of$30,212.
BACKGROUND: The new signal system is a requirement of the Kingston Crossings project.
As a plat requirement of the project,the County Highway Department required the City to enter
into an agreement committing to the construction of the signal. As a condition of the
Development Agreement for Kingston Crossings, the City required the Developer to establish
an escrow specific to the intersection improvements.
KEY ISSUES:
• A traffic study conducted as part of the Kingston Crossing application identified the
need for a traffic signal at 53rd Street and CSAH 19.
• The Development Agreement for Kingston Crossings requires the traffic signal be
installed prior to certificate of occupancies of the housing. The agreement requires the
City to design and construct the signal, and requires the Developer to pay for the costs
associated with the signal.
• The Developer has established a cash escrow in the amount of$300,000 to complete
the intersection improvements.
FINANCIAL CONSIDERATIONS: The costs associated with the design proposal will be paid
by the Developer of Kingston Crossings per the Development Agreement.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve
service contracts for the design of municipal improvements. Per the Kingston Crossing
Development Agreement and the County Agreement 19-56, the City is required to design and
construct a signal system at 53rd Street NE and CSAH 19.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• SRF Proposal
On—File:
• County Agreement 19-56
• Kingston Crossing Development Agreement
Agenda Page 27
28
LMNI ENGINEERS
PLANNERS
DESIGNERS
Consulting Group,Inc.
SRF 0169161
October 5,2021
Mr. Adam Nafstad,PE
City Engineer
City of Albertville
5959 Main Avenue NE
PO Box 9
Albertville,MN 55301
Subject: Intersection Design Professional Services
CSAH 19 (Labeaux Avenue NE) at 53rd Street NE
Dear Mr. Nafstad:
Based on your request, SRF Consulting Group,Inc. (SRF) has prepared a scope and fee estimate for
Professional Design Services at the CSAH 19 (Labeaux Avenue NE) at 53rd Street NE intersection
in the City of Albertville to include the items detailed below.We appreciate the opportunity to serve
the City of Albertville to complete this work.
Scope of Services
We will design a new traffic signal at CSAH 19 (Labeaux Avenue NE) at 53rd Street,including the
Plans, Specification, and Engineers Estimate (PS&E) package. The new traffic signal will be
interconnected to the nearby signals at the intersections of CSAH 19 & CSAH 35/50th St NE and
CSAH 19 & 57th St NE.
This work will also include the development of a signal justification report (SJR) for the intersection
as well as the development of signal timing plans for the proposed signal and the intersection of
CSAH 19 & CSAH 35/50th St NE.
We will submit a 90 percent PS&E package to the City,Wright County,and MnDOT State Aid for
review and comment. The final PS&E package will be submitted to the City, along with the
necessary front-end bidding documents.
Assumptions
1. The project will be completed in a Microstation format to Wright County design standards.
www.srfconsulting.com
One Carlson Parkway North,Suite 150 1 Minneapolis,MN 55447-4443 1 763.475.0010 Fax:763.475.2429
An Equal 0p ortunity E
Agenda Page 27
!Dyer
29
Mr. Adam Nafstad,PE October 5,2021
City of Albertville Page 2
2. New signal interconnect will be constructed between the proposed signal and the nearby
signals at the intersections of CSAH 19 & CSAH 35/50th St NE and at CSAH 19 & 57th St
NE.
3. It is assumed that no new additional traffic lanes or new ADA-compliant pedestrian ramps
will be needed at the subject intersection at this time.
4. SRF will collect 13-hour turning movement counts and utilize them to develop an SJR to
meet MnDOT State Aid standards.
5. Using these counts, SRF will develop front-page timings for the CSAH 19/53rd Street
intersection,which includes updating YARPs (Yellow,All-Red, and Pedestrian times) and
recommending times for other parameters, such as Max Green,Vehicle Extensions, and
Gap Reduction settings. SRF will develop optimized signal timing plans for the new
signalized intersection at CSAH 19/53rd Street and the existing CSAH 19/50th Street
intersection. No traffic volumes will be collected for the CSAH19/50th Street intersection.
These timings will tie into the existing timing plans along CSAH 19 to the north; no new
time of day (TOD) schedule will be developed, and cycle lengths will utilize the existing ones
on the corridor to the north. SRF will field implement and fine-tune the proposed timings.
6. Due to long lead times in signal pole manufacturing SRF will facilitate the signal pole
preorder process,including review and approval of the shop drawings for the mast arm
signal poles.
7. The scope of work, at this time,includes attendance at the pre-construction meeting but
does not include construction inspection or administration.
Project Term and Schedule
The Project Manager will be Dave Nelson,PE, Principal. Dave will be assisted by Luke James,PE.
We will proceed with the above work tasks as soon as authorized and submit deliverables on a
mutually agreed-upon timeframe.
Basis of Payment/Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses such as printing, supplies,reproduction, etc. will be billed at cost and
mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on
a monthly basis for work performed during the previous month. Payment is due within 30 days.
The estimated cost for these services is $30,212 on an hourly,not-to-exceed basis.We will not
exceed the total without your approval.
Agenda Page 29
30
Mr. Adam Nafstad,PE October 5,2021
City of Albertville Page 3
Changes in the Scope of Services
It is understood that if the scope or extent of work changes, our fee will be adjusted accordingly.
Before any out-of-scope work is initiated,however,we will submit a budget request for the new
work and will not begin work until we receive written authorization from you.
Acceptance/Notice to Proceed
A signed copy of this proposal along with the selected option, mailed or emailed to our office,will
serve as acceptance of this proposal and our notice to proceed. The email address is
dnelson@srfconsulting.com.
We sincerely appreciate the opportunity to continue to provide engineering services to the City of
Albertville. If you have any questions or need additional information,please feel free to contact us.
Sincerely,
SRF CONSULTING GROUP,INC.
David P. Nelson,PE (MN WI)
Principal
NP/AP/DPN
Approved:
CITY OF ALBERTVILLE
(signature)
Name
Title
Date
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
Agenda Page 30
31
1bcrtvi11- City Administrator's Update
Smallown Living.Big CRy Llfe
January 13, 2022
GENERAL ADMINISTRATION
NW Commercial Park Outlot B -Scherer Bros. Lumber: Included on the agenda is a resolution
calling for a public hearing to establish TIF District No. 20 related. The hearing will take place at
the March 21 meeting and it is anticipated that TIF contract will be presented to Council at the
April 4 meeting. The plat, rezoning, and CUP needed for the Scherer relocation will be
presented at the first meeting in February.
Gas Franchise Fee: We are working on a fee option for the city's franchise with CenterPoint.
We are waiting on information from CenterPoint and expect to have options for the Council to
consider at the next meeting.
STMA Ice Arena: At their last meeting the Arena Board reviewed a draft 2021/22 budget and
discussed potentially adjusting rates. The Hat Trick Hockey/YHA Dryland projects are
progressing well and it understood Hat Trick intends to be in the new space by the end of the
month.
1-94 West Chamber State of the Cities Luncheon: The event will be held on Tuesday,January 25
at Rush Creek Golf Club, between 11 am and 1 pm. Please let me know if you would like to
attend.
1-94 West Corridor Coalition Legislative Preview Breakfast: The event will be held on Friday,
January 21, between 7:30 am and 9 am at the Rogers Event Center. Please let me know if you
would like to attend.
Code/Zoning Enforcement: The City has a number of properties with ongoing code violations
that staff is working to correct. At the meeting, staff will provide an update on outstanding
enforcement items.
ENGINEERING/PUBLIC WORKS
53rd and CSAH 19 Signal: Included on the agenda is a proposal for design. We anticipate
bidding the project in the spring and constructing the signal late summer.
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
The Preserve at Albertville: Building permits are being issues for lots abutting a constructed
street. In the spring, the Developer will complete the internal streets and construct the turn
lane on CSAH 19.
Agenda Page 31
32
Advanced Volumetric Alliance: Karmen Avenue is paved and the public utility work is generally
complete. Building construction will be ongoing with a project March 1 temporary certificate of
occupancy.
Barthel Industrial Drive: The preliminary plans have been sent to State Aid for review. We
anticipate bidding the project in late February. This project will largely be funded by the 2020
LRIP funds.
2022 Overlay: Plans are nearing completion and the ad for bid will be posted at the same time
the Barthel project is posted.
City Administrator's Update Page 2 of 2 January 13, 2022
Agenda Page 32