2021-11-22 Joint Power Water Board Minutes JOINTPOWERS WATER BOARD MINUTES
Regular Meeting, rrf
November 22, 2021
6:00 PM
Joint Powers WTP
6:00 PM CAILL TO ORDER by Chairperson Schoen.
Board Members Present: Torn Dierberger, Joe Hagerty, Rob Olson, Bob Zagorski (for Jillian Hendrickson)
Board Members Absent: Jillian Hendrickson (Albertville), Chris Kauffman (Hanover)
Staff Present; Cook Cook, Jennifer Thomas, Andy Ahles - Veolia Water-
Staff
aterStaff Absent: Dustin Carlson, lac Foster - Veolia Water
Engineering Present. Chris Larson - HDR Engineering, Inc.
Engineering Absent: None
I. CALL TO_-Q.RD..E91RQLLQAL1.: Chairperson Schoen called the meeting to order.
2, AD AQENDA:� Motion, by Olson, second by Dierberger, to adopt the Agenda as presented.
-M-8-i— -—
Motion carried unanimously.
3. MINUTES: OCTOBER_Z5,_2a2j_REQULAR BOAR DEE
MTINQ: Motion by Olson, second by Hagerty,
,_
to approve the Minutes of the October 25, 2021 regular Board Meeting as presented.
Zagorski abstained due to not attending the October 25, 20,21 Board meeting. Motion
carried.,
4. CQN!jENIAQEN"D'' A: Motion by Dierberger, second by Olson, to approve the Consent Agenda
below. Motion carried unanimously.
A. RECEIPT QFNOV�E.M BER 2.021 BUDGET REe-Q
B. RECEIPT OF OCTOBER 2Q
_ZLINYE_51KENT SUMMARY REPORTS
.............
C. RECEIPT OF NOVEMBER 202"1CASH-'B'ALANCES REPORT
D. RECEIPT OF OCTOBER 2021 MONTHLY OPERATIONS REPORT
.............................OCTOBER----------
5, SHED BUSINESS: None.
6. NEON BUSIN-ESS:
A VEOLIA 20 ,PRt7.PCJSE.D O&M BUDGET AND 2.022 JOINT POWERS,WATER BOARD PROPOSED
BU - Cook referenced the 2022 proposed Joint Powers Water Board budget. He told the
Board that the 2.021 budget was $1.399 million and as of the end of October $1.398 million has
been spent. The 2020 budget included the generator install and construction project. That
project was budgeted for 2020; however, it was not billed until 2021, which explains the
overage in the 2021 budget. Cook also told the Board that there was an increase in web pay
fees due to the increase in customers who are set up for autopay. There is also an increase to
General Engineering and System Maintenance fees related to antenna projects and a slight
increase in DNR Water Usage due to the drought, The 2022 Joint Powers Water Board proposed
budget shows an increase of $56,000 from 2021. The majority of that is due to an increase in
web pay fees and the Veolia O&M contract. Everything else is in line with what it has been
historically. The overall budget increase is 4.19%. Cook asked in there were any questions..
There were none. Cook referenced the Veolia limit budget in the packet. He told the Board that
the biggest change to the limit budget is an increase in chemical costs. This is a result Of
supplier issues and shipping costs. It is also a result of increased utilities due to the summer
drought since well pumps were running amore than the year before. Cook is anticipating another
dry year and more water consumption, which will result in higher electricai and chemical costs.
Cook then referenced the 13.99% increase on the Veolia O&M portion of the budget, which is a
combination of a number of things. Cook's salary will increase by 10%, 7511/0 of his salary will
be from Joint Powers and St. Michael combined. His salary and benefit costs are currently
broken up between 11 projects. In 2022 those costs will be moved over to Joint Powers and St.
Michael where Cook will be working 5 days a week instead of 3 days a week. In addition, there
is an: O&M Technician backfill position from when Dustin Carlson was promoted to Assistant
Supervisor. Cook also told the Board that 10% of lac Foster's St. Michael Waste Management
JOINTPOWERS WATER BOARD MINUTES
Regular Meeting of
November 22, 2021
6:00 PM
Joint Powers W1 I P
salary will go to Joint Powers so Foster can be introduced to the water side of the project to help
him understand how the wastewater side is affected by the water side, There is also a $3,000
increase to facility management on the limit budget, This is a reduction of $24,492. Cook told
the Board that historically Veolia has paid that cost within their O&M budget and that in 2022 he
is proposing a reallocation of those costs to Repair and Maintenance in Veolia's O&M costs. This
is an increase of $6,000 to $24,000 and is a reallocation not an additional cost. Cook asked for
questions. Zagorski referenced the chemical fees and asked if there is a way to forward buy
chemicals. Cook said this would not work clue to storage limits. He also told the Board that
Veolia Corporate Procurement goes out for chemical bids every quarter, Cook told the Board
that if the $456,000 limit budget is not fully utilized it well be reimbursed to Joint Powers and
that if there is anything that hits this budget:, like a significant increase in chernical costs, he wM
let the Board know, Larson told the Board that costs are being covered by current water rates.
Cook told the Board that as of December 2020, Joint Powers had $,9.85 rnilhon in investrnents
and an additional $1.52 million in the checking account, As of October, 2.021 Joint Powers has
$11,,09 million in investments and $1,63 million in the checking account. Cook told the Board
that the 2023 budget will look at a cornparison of staff salaries to others in the area, so we
aren't losing staff to other companies. Hagerty asked about office staff hours, Cook told him
that the office is open from 8:00 AM - 4:30 PM Monday - Friday and that we try to match what
the Cities are doing as far as holidays go. Hagerty said he hasn't heard any complaints from St.
Michael, Hanover or Albertville on office staff. Olson asked for an allocation breakdown of staff
salaries for Joint Powers and St. Michael, Cook referenced a spreadsheet showing where
employee salaries and benefits are allocated. Cook asked for a motion to approve the Joint
Powers Water Board 2.022 Budget and the Veolia 2022 O&M Budget as presented. Motion by
Olson, second by Hagerty, to approve the Joint Powers Water Board 2022 Budget as
presented. Motion carried unanimously. Motion by Olson, second by Hagerty to
approve Veollia 2022 O&M Budget as presented. Motion carried unanimously.
B. 2022 UTILITY RATES - Cook told the Board that he looked at 2021 water revenues and
expenditures and based on the Board's current financial Situation he recommends utility rates
not be increased in 2022. Cook asked for a motion to maintain utility rates as they are.
Motion by Dierberger, second by Zagorski, to maintain 2022 utility rates with no
change. Motion carried unanimously.
C. DECEMBER 2021 BOARD MEETING - The next Board meeting is scheduled for December 27,
.DECEMBER..........
2021. Since Board members may be traveling for the holidays, Cook asked the Board if they
would like to cancel the December 27, 2021 meeting and if so, to adopt Resolution No 11-22--
21-1 authorizing payment of claims at the January 24, 2022 Board meeting. Motion by Olson,
second by Dierberger,, to approve canceling the December 27, 2.021 Board meeting
and adopting Resolution No. 11-22-21-1 authorizing payment of claims at the January
24, 2022 Board meeting. Motion carried unanimously.
7. DEPARTMENTS:
A. ENGINEER: Larson told the Board that the ASR is up and running and that there are pians and
specs being prepared for the CSAH 19 water main project. Joint Powers will get bids after the
County has theirs in April or May. Larson also told the Board that he met with Veolia staff to
work on the Emergency Response Plan,
B. .0PERAT1QN.S - Ahles told the Board that hydrant flushing has been completed,
7. APPROV"E L I'ST0 -C"'F" L'A"I'M"S" - Motion by Hagerty, second by Olson, to approve the November
Maims aims as presented. Motion carried unanimously.
8. OTHER_BU SINESS.I-.-ANN-O.UNUME-NL!i-/,- RFPCN IJ E, None.
,JOINTPOWERS WATER BOARD MINUTES
Regular Meeting of*
November 22, 2021
6:0O PM
,Joint Powers WTP
9. ADJOURN: Motion by Zagorski, second: by Dierberger, to adjourn the meeting! at 6:47 PM.
Motion carried unanimously.
Jenr#wFlor� s, Fie co,rding Secretary