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2022-02-28 Joint Powers Water Board Minutes JOINT POWERS WATER BOARD MINUTES Regular Meeting of February 28, 2022 6:00 PM Joint Powers WTP 6:02 PM CALL TO ORDER by Vice Chairperson Kauffman. Board Members Present. Tom Dierberger, Joe Hagerty, Chris Kauffman, Rob Olson, Nadine Schoen Board Members Absent. Jillian Hendrickson Staff Present: Larry Cook, Jennifer Thomas, Dustin Carlson - Veolia Water Staff Absent: Andy Ahles, Zac Foster - Veolia Water Engineering Present: Chris Larson - HDR Engineering, Inc. Engineering Absent. None. 1. CALL TO ORDER/ROLL CALL: Vice Chairperson Kauffman called the meeting to order. 2. ADOPT AGENDA: Motion by Hagerty, second by Olson, to adopt the Agenda as presented. Motion carried unanimously. 3. MINUTES: JANUARY 24, 2022 REGULAR BOARD MEETING: Motion by Olson, second by Schoen, to approve the Minutes of the January 24, 2022 regular Board Meeting as presented. Motion carried unanimously. 4. CONSENT AGENDA: Motion by Hagerty, second by Schoen, to approve the Consent Agenda below. Motion carried unanimously. A. RECEIPT OF FEBRUARY 2022 BUDGET REPORT B. RECEIPT OF JANUARY 2022 INVESTMENT SUMMARY REPORT C. RECEIPT OF FEBRUARY 2022 CASH BALANCES REPORT D. RECEIPT OF JANUARY 2022 MONTHLY OPERATIONS REPORT - Kauffman asked if the same COVID-19 response was still in place. Cook said we are still being overly cautious and that if a staff member has symptoms, they will stay home until they have a negative test. He also told the Board that we still have some canned food items and a cot available should we need it and that staff is still asked to wear a mask if they are in the same vehicle together. 5. UNFINISHED BUSINESS: A. DNR WATER USAGE FINAL AMOUNT - Cook reminded the Board that at the January 24, 2022 Board meeting, the Board approved an amount of up to $20,000 to file the 2021 DNR water usage report. The final total usage was 1.18 million gallons with an additional surcharge of 313,000 gallons. The total charge for 2021 was $18,834.24. 6. NEW BUSINESS: A. HDR AMENDMENT TO CSAH 19 WATERMAIN CONTRACT (FOR SEWER, CIPP AND COUNTY ROAD WORK) - Larson told the Board that he is in the process of preparing plans for the CSAH 19 watermain project. Originally the watermain was going to be trenched in and the road patched. Wright County would mill and overlay CSAH 19 in 2023. The County has since decided that they would prefer to remove and replace all bituminous and aggregate in CSAH 19 between Chestnut and Oak. The watermain is going through Oak and the road is going to Walnut. In addition, the Cities asked for HDR to prepare plans and specs to include cured-in-place pipe (CIPP) lining for a section of sanitary sewer and the realignment of a sanitary sewer at Willow Avenue. Larson said that this project will be reimbursed by St. Michael and Wright County. Olson asked that future memos include who will be paying for projects and Larson agreed. The total additional fee is $8,350, most of that is design with some construction and is entirely passed through by the Board. Larson also told the Board that Steve Bot, St. Michael City Administrator, has reviewed and approved the City's portion of the project. Larson asked for Board approval to accept HDR's amendment to CSAH 19 watermain contract (for sewer, CIPP and County Road work) in the amount of $8,350. Motion by Olson, second by Dierberger, to approve HDR's amendment to CSAH 19 watermain contract (for sewer, CIPP and County Road work) in the amount of $8,350. Motion carried unanimously. JOINT POWERS WATER BOARD MINUTES Regular Meeting of February 28, 2022 6:00 PM Joint Powers WTP B. SLUDGE REMOVAL / DISPOSAL PROJECT - Cook reminded the Board that in 2020, Melgaard Services hauled treatment sludge from the Joint Powers facility to the landfill. Melgaard hauled two loads and then became unresponsive. Larson reached out to a number of different companies and researched options for sludge disposal. Rain for Rent has a dry polymer that is almost like the material found in diapers that causes things to dry and swell up. Cook told the Board that when that material is added to sludge, it forms into more of a solid. This solid has gone through a test run at the landfill and there were no issues. Rain for Rent provided a proposal of$6,566.88 to remove approximately 6,000 gallons of sludge from the tanks. As of right now, this is a trial project to determine if the process is effective and cost efficient. St. Michael and Albertville are each looking to install a screw press for handling of their solid waste, so in the future there may be a possibility of hauling a portion of the sludge to St. Michael and a portion to Albertville. Kauffman asked if the sludge has radium and Larson said it has some, but not enough to cause concern. Cook told the Board that there is no nutritional value to the sludge, so farmers do not want it for their fields. Cook asked for Board approval to accept Rain for Rent's proposal for $6,566.88 to remove and dispose of sludge from Joint Powers facility's holding tanks. Motion by Olson, second by Dierberger, to accept Rain for Rent's proposal for $6,566.88 to remove and dispose of sludge from Joint Powers facility's holding tanks. Motion carried unanimously. C. LEAGUE OF MINNESOTA CITIES INSURANCE RENEWAL UPDATE - Cook told the Board that he is working with Dan Zachman of Zachman Insurance to renew Joint Power's insurance with the League of Minnesota Cities and that he expects this will be presented at the April meeting. Kauffman asked Larry to have Zachman bring a claims history to that meeting. Cook agreed. D. ABDO, EICK & MEYERS ANNUAL AUDIT UPDATE - Cook told the Board that the 2021 audit has been completed with no major findings. The audit will be presented at the April meeting. E. SAFE DEPOSIT BOX SIGNERS - Cook told the Board that we need to update the signers for the safe deposit box at Community Development Bank. Current signers are Jennifer Thomas, Delena Daleiden, Chris Kauffman and Jillian Hendrickson. Cook feels that a St. Michael representative should be added as a signer. Hagerty said that Hendrickson is running for another office and Kauffman suggested this topic be discussed at the March 28, 2022 Board meeting. This item has been tabled until the March 28, 2022 Board meeting. 7. DEPARTMENTS: A. ENGINEER - Larson said that he will likely come to the March Board meeting to discuss whether another water tower is needed due to growth, as well as other projects and maintenance that may be needed in the near future. B. OPERATIONS - Carlson told the Board that the new hire, Fred Hoilles, has started and everything is going well. Cook told the Board that there is a raw waterline leak in the ditch / road in front of Middle School West. It appears to be a slow leak and has been hard to pinpoint. Repair will happen over spring break, so it will not affect the school. Cook said the best case scenario is that this can be repaired in one day. Cook also told the Board that Ahles and Ruth Klick are in Elk River attending a career fair to talk about Veolia and to get word out about water and wastewater treatment careers. 8. APPROVE LIST OF CLAIMS: A. FEBRUARY 2022 CLAIMS - Motion by Olson, second by Schoen, to approve the February 2022 Claims as presented. Motion carried unanimously. JOINT POWERS WATER BOARD MINUTES Regular Meeting of February 28,2022 6:00 PM Joint Powers WTP 9. OTHER BUSINESS / ANNOUNCEMENTS / CORRESPONDENCE - None. 10. ADJOURN - Motion by Olson, second by Hagerty, to adjourn the meeting at 6:26 PM. Motion carried unanimously. Jenno6rThom6A, Recording Secretary