2022-04-11 STMA Arena Board Packet city of
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STMA ARENA BOARD AGENDA
MONDAY, APRIL 11, 2022
ALBERTVILLE CITY HALL
6:00 PM
1) CALL TO ORDER—ROLL CALL
2) ADOPT AGENDA
3) APPROVAL OF THE MINUTES OF MARCH 14, 2022 (pgs. 2-3)
4) FINANCE REPORTS
a) Approve the March list of claims as presented in the amount of$43,515.64 and March
report(pgs. 4-8)
5) ARENA MANAGER
a) Monthly report and Ice Usage Stats (pgs. 9-11)
b) Motion to authorize compressor repairs in the amount$15,639.28, with 50%paid by
STMA Arena and 50%by STMA School District per operations agreement.
6) OLD BUSINESS
7) NEW BUSINESS
a) Approve 2022 Final Budget(pg. 12)
8) YOUTH HOCKEY ASSOCIATION
9) ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
March 14,2022
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Walter Hudson, Kari Dwinnell,
and Tim Lewis. Absent: Member Ryan Gleason. Also present: City Administrator Adam Nafstad,
City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch and School/Ground Director
Jason Bichler. The meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Cocking/Dwinnell moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Hudson/Lewis moved to approve the minutes of the January 10, 2022 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports mentioning that the receivables are the ice time billed for January
and that annual audit will start this week with it being presented in May.
Members Cocking/Lewis moved to approve the January/February list of claims totaling $58,395.89
and the February Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch informed the board that off the Zamboni room there is a roof leak with repairs being about
$2,200, but since it is part of the expansion of the new arena the school will be responsible for the
invoice. In addition, Fitch explained to the board that there are issues with the Group 92 Compressor
91 with the Variable Frequency Drive that is shorting out and it is turned off until the repair is
completed.
Fitch and Nafstad provided an update on the STMA Youth Hockey Association Dry Land space.
There was discussion on how the dryland space will work.
Member Lewis asked for an update on the issues with the wall movement in the arena. Fitch reported
that the Breitbach repaired the brackets and noted the movement of the wall will continue as seasons
change and staff will monitor the movement. Nafstad stated the school district and building official
have received letters from the structural engineer and precast company stating that it is safe to occupy.
New Business
Lannes presented the 2022 preliminary budget. There was discussion on rates and if there should be an
increase noting that the last rate increase was two years ago in the amount of$5. Also,there was
discussion on the possibility of selling more ice.
Members Lewis/Cocking moved to increase prime rate from $220 to $225 and summer rate 0-200
from $165 to $170 effective September 1, 2022 ($5 increase). Ayes: Sorensen, Wettschreck, Hudson,
Cocking and Lewis. Nays: Dwinnell. Motion passes.
Members Cocking/Hudson moved to adopt the 2022 preliminary budget with the reflection of the
September 1, 2022 rate increase. All voted Aye.
STMA March 14,2022 Minutes
Page 2
Adiourn
Members Cocking/Lewis moved to adjourn at 6:39 p.m. All voted aye.
Attest:
Tina L. Lannes,City Finance Director
City of
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STMA Ice Arena Budget to Actual March 2022 (Cash Basis)
2022
2022 Actual YTD %
2022 Final March 2022 YTD of
STMA Arena Budget Actual 03/31/22 Budget
Income
Ice Rental $704,400.00 $14,039.25 $122,115.00 17.34%
Concessions $70,000.00 $3,548.75 $39,373.25 56.25%
Room Rental $0.00 $0.00 $0.00
Other Revenues(Advertising/LMC/Ins
Claims/ATM) $20,000.00 $0.00 $0.00 0.00%
Vending $1,500.00 $87.75 $1,173.30 78.22%
Open Skate/Hockey,etc. $6,000.00 $1,380.00 $1,840.00 30.67%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc.Revenue $100.00 $0.00 $20.00
Total Income $803,000.00 $19,055.75 $164,521.55 20.49%
Expenses
Salaries,Wages,Taxes&Benefits $356,284.50 $28,938.24 $88,448.34 24.83%
Supplies(Office,Misc.) $1,500.00 $0.00 $0.00 0.00%
Supplies(Concession) $28,700.00 $806.44 $13,655.11 47.58%
Fuel,Misc. $500.00 $208.18 $208.18 41.64%
Professional Services $29,200.00 $2,782.77 $8,014.18 27.45%
Sales Tax $6,208.00 $718.08 $3,172.34 51.10%
Telephone $2,250.00 $173.21 $291.71 12.96%
Electric $134,000.00 $0.00 $11,161.32 8.33%
Gas $46,500.00 $8,838.30 $17,995.78 38.70%
Water $15,000.00 $0.00 $1,547.93 10.32%
Refuse $2,750.00 $0.00 $1,513.92 55.05%
Insurance $23,000.00 $0.00 $0.00 0.00%
Education/Training $1,500.00 $0.00 $0.00 0.00%
Administration $14,227.04 $1,185.58 $3,556.76 25.00%
Misc. $6,900.00 $0.00 $1,657.57 24.02%
Repair Maintenance—Machinery $15,000.00 $764.50 $2,717.39 18.12%
Repair Maintenance—Building $40,000.00 $5,320.99 $16,910.56 42.28%
Total Operating Expenses $723,519.54 $49,736.29 $170,851.09 23.61%
Net Income/Loss $79,480.46 ($30,680.54) ($6,329.54)
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
March 31 , 2022
Cash Balance Operations
Est. Cash Balance Operations 1/1/22 (unaudited) $224,150
Add Revenues $164,522
Less Expenses $(170,851)
Est. Cash Balance Operations 03/31/22 $217,820
Accounts Receivable (invoiced)
Operations March 31 , 2022 - $$72,098.31
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/22 $145,725
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 03/31/22 $190,725
STMA Ice Arena Vendor Check Detail Register
March 2022
Check# Check Date Vendor Name Amount Invoice Comment
10682 a 03/01/22 MEDICA
E 810-00000-130 Employer Paid Ins $3,409.12 MARCH Emp Health Ins
10699 a 03/07/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint -Buildings $36.61 2530001079 Arena mops,mats
E 810-00000-405 Repair/Maint -Buildings $36.61 2530001104 Arena mops,mats
10703 a 03/07/22 BROTHERS FIRE&SECURITY,INC
E 810-00000-405 Repair/Maint -Buildings $755.00 W16711 Arena short on NAC circuit
10708 a 03/07/22 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $1,380.00 9781 Arena snowplowing&salt
10719 a 03/07/22 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint- $65.00 4400 ice scraper blade sharpen
10724 a 03/07/22 RANDY'S ENVIRONMENTAL SVCS
E 810-00000-384 Refuse/Garbage Disposal $992.31 MARCH Arena trash removal
10725 a 03/07/22 RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint -Buildings $292.00 A41647 rekey medeco cylinders for new renters
10726 a 03/07/22 SCR,INC
E 810-00000-405 Repair/Maint -Buildings $650.00 W73613 heating 2 maint for gold rink
E 810-00000-405 Repair/Maint -Buildings $1,100.00 W73614 refrig 1 maint for gold&blue rinks
10728 a 03/07/22 WATSON COMPANY,INC
E 810-00000-252 Food/Concessions For $1,546.38 123253 Arena Concessions
E 810-00000-252 Food/Concessions For $893.85 123414 Arena Concessions
10731 a 03/07/22 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint -Buildings $67.50 FEBRUARY Arena water delivery
10735 a 03/02/22 SIGNAPAY
E 810-00000-300 Professional Srvs $298.57 MARCH Arena cc fees
10736 a 03/09/22 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $195.17 FEBRUARY Arena Wtr Bill 02/17/22 87-00000310-00-5
E 810-00000-382 Water Utilities $538.83 FEBRUARY Arena Wtr Bill 02/17/22 87-00000315-00-0
10740 a 03/16/22 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 MARCH Elevator Monitoring 3/31/22
10741 a 03/21/22 ABDO
E 810-00000-301 Auditing and Acctg $2,484.20 454929 Certified Audit YE 12/31/21
STMA Ice Arena Vendor Check Detail Register
March 2022
Check# Check Date Vendor Name Amount Invoice Comment
10742 a 03/21/22 ACE OF ALBERTVILLE-ARENA
E 810-00000-405 Repair/Maint -Buildings $100.93 121688/1 mr clean,snow pusher,squeegee,cleaning kit,grease
E 810-00000-405 Repair/Maint -Buildings $19.98 121801/1 battery AA
10746 a 03/21/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint -Buildings $36.61 2530001132 Arena mops,mats
E 810-00000-405 Repair/Maint -Buildings $36.61 2530001159 Arena mops,mats
10753 a 03/21/22 CTM SERVICES,INC
E 810-00000-404 Repair/Maint- $12.40 5293 Misc battery watering system parts
10758 a 03/21/22 FERRELLGAS LP
E 810-00000-212 Motor Fuels $21.06 1118286086 Arena Propane
E 810-00000-212 Motor Fuels $187.12 2019043993 Arena Propane
10761 a 03/21/22 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $765.62 3561211038 Arena Concessions
10769 a 03/21/22 SCR,INC
E 810-00000-405 Repair/Maint -Buildings $153.34 C007183 monthly CO2 tank charges
E 810-00000-405 Repair/Maint -Buildings $2,105.49 W74037 draft motor assembly for heater#3
41541 03/07/22 B&D PLUMBING HEATING&AIR
E 810-00000-405 Repair/Maint -Buildings $507.00 198647 Arena main&family sink top missing-kids pulled
41551 03/07/22 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $411.27 MARCH Emp Life,Dental,Stdis,Vision
41562 03/16/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $54.72 0131538030 Arena Cable 8352305160131538
E 810-00000-321 Telephone $118.49 0131702031 Arena Voice 8352305160131702
41563 03/16/22 CARD SERVICES
E 810-00000-252 Food/Concessions For $40.82 MARCH Arena Concessions
41567 03/16/22 XCEL ENERGY
E 810-00000-381 Electric Utilities $11,328.77 771027978 5898 Lachman Ave 51-5873315-4
41569 03/21/22 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $8,838.30 MARCH 5898 Lachman Ave 1/28/22-2/25/22
41573 03/21/22 DACOTAH PAPER
E 810-00000-405 Repair/Maint -Buildings $68.41 70635 black cart organizer
E 810-00000-405 Repair/Maint -Buildings $368.21 75011 bag filters,scraper,waste bags,cleanere
41579 03/21/22 S.G.O. ROOFING&CONSTRUCTION
E 810-00000-405 Repair/Maint -Buildings $1,291.90 05441 Arena leak investigation/repair
E 810-00000-405 Repair/Maint -Buildings $1,043.31 05445 Arena leak investigation/repair
STMA Ice Arena Vendor Check Detail Register
March 2022
Check# Check Date Vendor Name Amount Invoice Comment
41581 03/21/22 SHI INTERNATIONAL
E 810-00000-404 Repair/Maint- $752.10 B14872014 Lenovo ThinkCentre M70
41595 03/30/22 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $405.09 APRIL 2022 Emp Life, Dental, Stdis,Vision
41598 03/30/22 STEP SAVER,INC.
E 810-00000-405 Repair/Maint -Buildings $96.20 152751 Arena Bulk Salt-East
Total $96.20
810 STMA ARENA $43,515.64
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MANAGER' GENERAL UPDATE
Date: April 1 It ,2022
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS-MARCH
User Hours Sold
STMAYHA 85 hours
AAA 19 hours
RYHA (Rogers) 0 hours
Adult Hockey 8 hours
High School Boys/Girls 0 hours
Public Skating/OH 47 hours
Private rentals 19 hours
Total Hours 178
Monthly Budget Projection 150
Operations: Problems with Group #2 - Compressor#1 Tripping the VFD (Variable Frequency
Drive) on a ground short circuit. After more research SCR determined compressor needs
replacement. Any required electrical work, refrigerant, & freight will be billed in addition to the
quoted amount. Any applicable tax is not included, and will be billed in addition to the quoted
amount below. Unless otherwise noted, this quote does not include charges from the
original/diagnostic call.
Part/Description Cost
Compressor$13,944.28
Labor$1,628
Truck Charge $67
Total for Repairs: $15,639.28
Rink Usage:
See pages 2 and 3 for Blue and Gold Rink hours from March 1st to March 31st 2022. Times
broken down by customer type
Ice time Spring-Summer 2022: Total hours sold to date from April 1st through August 31st total
825
STMAYHA:
The Minnesota Hockey State Tournament(Jr Gold B)was well attended and everything went
smooth. STMAYHA and STMA Arena Staff did a great job hosting it. Thanks to all the
volunteers that made it possible.
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