2022-05-09 STMA Arena Board Packet City of
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STMA ARENA BOARD AGENDA
MONDAY, MAY 99 2022
ALBERTVILLE CITY HALL
6:00 PM
1) CALL TO ORDER—ROLL CALL
2) ADOPT AGENDA
3) 2021 AUDIT PRESENTATION-ABDO, Tyler See (separate attachments)
4) APPROVAL OF THE MINUTES OF APRIL 11, 2022 (pgs. 1-2)
5) FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of$33,449.98 and April
report(pgs. 3-6)
6) ARENA MANAGER
a) Monthly report and Ice Usage Stats (pgs. 7-9)
b) Compressor Replacement-Motion to Approve SCR quote in the amount of$I5,639.28
to replace refrigeration compressor. (pg. 10)
7) OLD BUSINESS
8) NEW BUSINESS
a) STMA Youth Hockey Dryland Lease (pgs. 11-26)
b) Use of Parking Lot for Dryland Training (pg. 27-28)
9) YOUTH HOCKEY ASSOCIATION
10)ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 11,2022
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Walter Hudson, Kari Dwinnell,
Ryan Gleason and Tim Lewis. Absent: Member Aaron Cocking. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch and
School/Ground Director Jason Bichler. The meeting was called to order at 6:00 p.m. by Chairman
Sorensen.
Set Agenda
Members Dwinnell/Gleason moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Hudson/Lewis moved to approve the minutes of the March 14, 2022 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports referencing the repair and maintenance expenses are high due to
the heater repairs.
Members Gleason/Hudson moved to approve the March list of claims totaling $43,515.64 and the
March Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch informed the board SCR is recommending that the compressor needs to be replaced so staff is
going to have another vendor look and give a recommendation. There was discussion on cost, funding
and next steps. Member Hudson asked what the typical life span on the compressor. Bichler stated it
on average should be 10-20 years, depending on location and hours running. Member Lewis asked
what the warranty on the compressor. Fitch mentioned the belief it was two years. The board tabled
this item until the May meeting.
Fitch reported that actual hours sold was 178 hours and 150 hours were budgeted to be sold. Member
Dwinnell asked how many hours for summer ice were sold last year. Fitch informed the board that we
are on track to sell summer ice at the same level as last year. There was discussion on ice hour sales
for summer and morning ice.
Nafstad stated that we are currently working on purchasing new scheduling software which hopefully
will help in the future with ice hours/sales.
New Business
Lannes presented the 2022 final budget noting that the only change from the preliminary draft to the
final was the approved rate increase effective September 1, 2022.
Members Hudson/Lewis moved to adopt the 2022 final budget as presented. Ayes: Sorensen,
Wettschreck, Hudson, Gleason and Lewis. Nays: None. Abstain: Dwinnell. Motion passes.
STMA Arena Board Mtg 05/09/22 Page 1
STMA April 11,2022 Minutes
Page 2
Nafstad informed the board that the Youth Hockey Association would like to revise the dryland lease
to allow them to rent/sublet the dryland facility. There was discussion on the issue of insurance,
control and possible charges if it is rented to make a profit.
Adiourn
Members Gleason/Dwinnell moved to adjourn at 6:38 p.m. All voted aye.
Attest:
Tina L. Lannes,City Finance Director
STMA Arena Board Mtg 05/09/22 Page 2
City of
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STMA Ice Arena Budget to Actual April 2022 (Cash Basis)
2022
2022 Actual YTD %
2022 Final April 2022 YTD of
STMA Arena Budget Actual 04/30/22 Budget
Income
Ice Rental $704,400.00 $190,027.33 $312,142.33 44.31%
Concessions $70,000.00 $2,614.80 $41,988.05 59.98%
Room Rental $0.00 $0.00 $0.00
Other Revenues(Advertising/LMC/Ins
Claims/ATM) $20,000.00 $0.00 $0.00 0.00%
Vending $1,500.00 $0.00 $1,173.30 78.22%
Open Skate/Hockey,etc. $6,000.00 $2,389.00 $4,229.00 70.48%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc. Revenue $100.00 $0.00 $20.00
Total Income $803,000.00 $195,031.13 $359,552.68 44.78%
Expenses
Salaries,Wages,Taxes&Benefits $356,284.50 $22,723.85 $111,172.19 31.20%
Supplies(Office,Misc.) $1,500.00 $13.39 $13.39 0.89%
Supplies(Concession) $28,700.00 $2,798.52 $16,453.63 57.33%
Fuel,Misc. $500.00 $12.00 $220.18 44.04%
Professional Services $29,200.00 $1,219.21 $9,233.39 31.62%
Sales Tax $6,208.00 $247.21 $3,419.55 55.08%
Telephone $2,250.00 $172.63 $464.34 20.64%
Electric $134,000.00 $10,772.67 $33,273.50 24.83%
Gas $46,500.00 $7,262.19 $25,257.97 54.32%
Water $15,000.00 $0.00 $2,281.93 15.21%
Refuse $2,750.00 $18.11 $1,532.03 55.71%
Insurance $23,000.00 $0.00 $0.00 0.00%
Education/Training $1,500.00 $0.00 $0.00 0.00%
Administration $14,227.04 $1,185.58 $4,742.34 33.33%
Misc. $6,900.00 $271.43 $1,929.00 27.96%
Repair Maintenance—Machinery $15,000.00 $65.00 $2,782.39 18.55%
Repair Maintenance—Building $40,000.00 $6,841.22 $23,751.78 59.38%
Total Operating Expenses $723,519.54 $53,603.01 $236,527.61 32.69%
Net Income/Loss $79,480.46 $141,428.12 $123,025.07
STMA Arena Board Mtg 05/09/22 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April 30, 2022
Cash Balance Operations
Est. Cash Balance Operations 1/1/22 (unaudited) $149,982
Add Revenues $359,553
Less Expenses $(236,528)
Est. Cash Balance Operations 04/30/22 $273,007
Accounts Receivable (invoiced)
Operations April 30, 2022 - $27,543.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/22 $145,725
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 04/30/22 $190,725
STMA Arena Board Mtg 05/09/22 Page 4
STMA Ice Arena Vendor Check Detail Register
April 2022
Check# Check Date Vendor Name Amount Invoice Comment
10793 a 04/04/22 COMPASS GROUP USA,INC
E 810-00000-252 Food/Concessions For $395.80 MSP41667 Arena Concessions
10808 a 04/04/22 RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint -Buildings $305.00 A41870 Weld(2)inactive door leaf permanently to door
frame
E 810-00000-405 Repair/Maint -Buildings $747.00 A41871 door closer replace,repair lock cylinder,move
existing lock cylinder cores
E 810-00000-405 Repair/Maint -Buildings $1,105.00 A41872 install digital keypad lock,install lock cylinders into
provided locks
10809 a 04/04/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint -Buildings $39.61 2530001187 Arena mats,mops
10812 a 04/05/22 MEDICA
E 810-00000-130 Employer Paid Ins $3,409.12 APRIL 2022 Emp Health Ins
10831 a 04/07/22 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $486.57 MARCH 2022 Arena Wtr Bill 3/21/22 87-00000315-00-0
E 810-00000-382 Water Utilities $196.95 MARCH 2022 Arena Wtr Bill 3/21/22 87-00000310-00-5
10845 a 04/18/22 ACE OF ALBERTVILLE-ARENA
E 810-00000-405 Repair/Maint -Buildings $9.99 121921/1 battery
E 810-00000-405 Repair/Maint -Buildings $9.99 121922/1 battery
E 810-00000-405 Repair/Maint -Buildings $38.97 121998/1 pine sol cleaner,debris pan,cleaner
10848 a 04/18/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint -Buildings $39.61 2530001212 Arena mops,mats
10852 a 04/18/22 BECKER ARENA PRODUCTS,INC
E 810-00000-405 Repair/Maint -Buildings $132.25 603626 flooding hose 1"
10854 a 04/18/22 BROTHERS FIRE&SECURITY,INC
E 810-00000-405 Repair/Maint -Buildings $2,795.00 W17886 Arena remove pull station&deprogram,cell dialer
10858 a 04/18/22 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $1,040.00 9820 March plowing per contract,salt parking 3-6
10863 a 04/18/22 FERRELLGAS LP
E 810-00000-212 Motor Fuels $12.00 RNT9248767 propane
10866 a 04/18/22 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $587.83 3597214667 Arena Concessions
10874 a 04/18/22 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint- $65.00 4483 ice scraper blade sharpen
10877 a 04/18/22 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint -Buildings $116.30 318657645 Arena Water Delivery
STMA Arena Board Mtg 05/09/22 Page 5
STMA Ice Arena Vendor Check Detail Register
April 2022
Check# Check Date Vendor Name Amount Invoice Comment
10879 a 04/18/22 SCR,INC
E 810-00000-405 Repair/Maint -Buildings $153.34 C007290 Monthly CO2 Tank Charges
E 810-00000-405 Repair/Maint -Buildings $365.95 W74517 rack low receiver alarm
E 810-00000-405 Repair/Maint -Buildings $412.12 W74754 filter delivery
10882 a 04/18/22 TIERNEY BROTHERS,INC.
E 810-00000-433 Dues and Subscriptions $375.00 866186 REACH Software-Annual Licensing
10884 a 04/18/22 WATSON COMPANY,INC
E 810-00000-252 Food/Concessions For $168.33 124139 Arena Concessions
E 810-00000-252 Food/Concessions For $1,624.15 124304 Arena Concessions
10887 a 04/18/22 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 Arena Elevator monitoring 4/30/22
41603 04/04/22 DACOTAH PAPER
E 810-00000-405 Repair/Maint -Buildings $97.86 79151 tissue
E 810-00000-405 Repair/Maint -Buildings $203.16 79258 nitrile gloves
E 810-00000-405 Repair/Maint -Buildings $270.07 79527 freshner air,gloves
41612 04/13/22 XCEL ENERGY
E 810-00000-381 Electric Utilities $10,761.93 774987034 5898 Lachman Ave 51-5873315-4
41616 04/18/22 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $7,262.19 APRIL 2022 5898 Lachman Ave 2/26/22-3/28/22
41629 04/18/22 REPUBLIC SERVICES#899
E 810-00000-384 Refuse/Garbage Disposal $18.11 0899- Arena Trash Removal
41637 04/19/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $54.72 0131538033 Arena Cable 8352305160131538
E 810-00000-321 Telephone $117.91 0131702041 Arena Voice 8352305160131702
41639 04/19/22 CARD SERVICES
E 810-00000-252 Food/Concessions For $22.41 APRIL 2022 Arena Concessions
810 STMA ARENA $33,449.98
STMA Arena Board Mtg 05/09/22 Page 6
City of
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MANAGER' GENERAL UPDATE
Date: May 9fh,2022
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS-APRIL
User Hours Sold
STMAYHA 0 hours
AAA 82 hours
RYHA (Rogers) 0 hours
Adult Hockey 6 hours
High School Boys/Girls 0 hours
Public Skating/OH 48 hours
Private rentals 53 hours
Total Hours 189
Monthly Budget Projection 200
Compressor Replacement: SCR found problems with Group 92 - Compressor#1 Tripping the
VFD (Variable Frequency Drive) on a ground short circuit. After more research SCR determined
compressor needs replacement.
Total for Repairs: $15,639.28 (SCR)
$22,157 Gartner quote with discount
Gartner Refrigeration: Onsite visit April 12'h. They found by using a megohmmeter to
measure the electrical resistance of the insulators and concluded that the insulation has
deteriorated enough inside, which is allowing the windings to short out to ground
(Confirming what SCR found). PM work has been getting completed. SCR is reaching
out to the compressor manufacturer to see if they are willing to cut the cost, it is two
years past warranty. I will report back after I hear from Bitzer and SCR.
Bitzer warranty: SCR spoke with a Bitzer representative. They will do a post warranty
factory tear down and report on the compressor. SCR will also do their own internal tear
down and report as well.
Rink Usage:
See pages 2 and 3 for Blue and Gold Rink hours from April 1st to April 30th 2022. Times broken
down by customer type
STMA Arena Board Mtg 05/09/22 Page 7
St. Michael / Albertville Arena Blue Rink Page I of I
Usage Statistics by Customer Type - Customer Detail Printed 30 Apr-zz, 11:03 PM
01-Apr-22 to 30-Apr-22/Sun,Mon,Tues,Wed,Thurs,Fri,Sat/12:00 AM to 12:00 AM/No Int Cost
Facilities:Arena New
CustomerTvM ---HoursAdjustedforTimeRange--- ---------------FullHoursforEventsintheTimeRange---------------
Customer Hours %Total Facility Rev. %Total Hours %Total Facility Rev. Other Chgs Tax Tot Revenue %Total
AAA Hockey 50.75 46.52% $8,373.75 54.47% 50.75 46.52% $8,373.75 $0.00 $617.56 $8,991.31 55.40%
Midwest Hockey Program 50.75 46.52% $8,373.75 54.47% 50.75 46.52% $8,373.75 $0.00 $617.56 $8,991.31 55.40%
Private Rental 39.5 36.21% $6,285.00 40.88% 39.5 36.21% $6,285.00 $0.00 $184.75 $6,469.75 39.87%
Brandon Mitchell 2.0 1.83% $330.00 2.15% 2.0 1.83% $330.00 $0.00 $24.34 $354.34 2.18%
EuroAmerican Hockey 2.5 2.29% $412.50 2.68% 2.5 2.29% $412.50 $0.00 $30.42 $442.92 2.73%
Hockey Finder 6.0 5.50% $1,020.00 6.63% 6.0 5.50% $1,020.00 $0.00 $75.24 $1,095.24 6.75%
Lakes Area Training 4.5 4.13% $742.50 4.83% 4.5 4.13% $742.50 $0.00 $54.75 $797.25 4.91%
Minnesota Warriors Ice Hockey 1.5 1.38% $270.00 1.76% 1.5 1.38% $270.00 $0.00 $0.00 $270.00 1.66%
Mn Hockey Checking Clinic 2.0 1.83% $330.00 2.15% 2.0 1.83% $330.00 $0.00 $0.00 $330.00 2.03%
Mn Hockey Tier 1 League 16.0 14.67% $2,310.00 15.03% 16.0 14.67% $2,310.00 $0.00 $0.00 $2,310.00 14.23%
Mn Selects Hockey 3.0 2.75% $540.00 3.51% 3.0 2.75% $540.00 $0.00 $0.00 $540.00 3.33%
Section Great 8 2.0 1.83% $330.00 2.15% 2.0 1.83% $330.00 $0.00 $0.00 $330.00 2.03%
Public Sessions 18.83 17.27% $715.00 4.65% 18.83 17.27% $715.00 $0.00 $52.73 $767.73 4.73%
Open Hockey 8.0 7.33% $0.00 0.00% 8.0 7.33% $0.00 $0.00 $0.00 $0.00 0.00%
Open Skate 1.25 1.15% $0.00 0.00% 1.25 1.15% $0.00 $0.00 $0.00 $0.00 0.00%
Stma Arena 9.58 8.79% $715.00 4.65% 9.58 8.79% $715.00 $0.00 $52.73 $767.73 4.73%
Grand Total: 109.08 $15,373.75 109.08 $15,373.75 $0.00 $855.04 $16,228.79
End of Listing
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STMA Arena Board Mtg 05/09/22 Page 8
St. Michael / Albertville Arena Gold Rink Pagel of I
Usage Statistics by Customer Type - Customer Detail Printed 3o Apr-zz, 11:04 PM
01-Apr-22 to 30-Apr-22/Sun,Mon,Tues,Wed,Thurs,Fri,Sat/12:00 AM to 12:00 AM/No Int Cost
Facilities:Arena Old
CustomerTvne ---HoursAdjustedforTimeRange--- ---------------FullHoursforEventsintheTimeRange---------------
Customer Hours %Total Facility Rev. %Total Hours %Total Facility Rev. Other Chgs Tax Tot Revenue %Total
AAA Hockey 31.0 38.83% $5,115.00 56.02% 31.0 38.83% $5,115.00 $0.00 $371.14 $5,486.14 56.52%
Midwest Hockey Program 31.0 38.83% $5,115.00 56.02% 31.0 38.83% $5,115.00 $0.00 $371.14 $5,486.14 56.52%
Private Rental 19.5 24.43% $3,217.50 35.24% 19.5 24.43% $3,217.50 $0.00 $161.23 $3,378.73 34.81%
Brandon Mitchell 3.0 3.76% $495.00 5.42% 3.0 3.76% $495.00 $0.00 $36.51 $531.51 5.48%
EuroAmerican Hockey 1.25 1.57% $206.25 2.26% 1.25 1.57% $206.25 $0.00 $15.21 $221.46 2.28%
Jeff Pelowski 3.0 3.76% $495.00 5.42% 3.0 3.76% $495.00 $0.00 $36.51 $531.51 5.48%
Lakes Area Training 6.0 7.52% $990.00 10.84% 6.0 7.52% $990.00 $0.00 $73.00 $1,063.00 10.95%
Mn Hockey Tier 1 League 6.25 7.83% $1,031.25 11.30% 6.25 7.83% $1,031.25 $0.00 $0.00 $1,031.25 10.62%
Public Sessions 29.33 36.74% S797.50 8.73% 29.33 36.74% $797.50 $0.00 $43.61 $841.11 8.67%
Open Hockey 17.25 21.61% $0.00 0.00% 17.25 21.61% $0.00 $0.00 $0.00 $0.00 0.00%
Open Skate 6.0 7.52% $0.00 0.00% 6.0 7.52% $0.00 $0.00 $0.00 $0.00 0.00%
Stma Arena 6.08 7.62% $797.50 8.73% 6.08 7.62% $797.50 $0.00 $43.61 $841.11 8.67%
Grand Total: 79.83 $9,130.00 79.83 $9,130.00 $0.00 $575.98 $9,705.98
End of Listing
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STMA Arena Board Mtg 05/09/22 Page 9
(&--;�15t-
604 Lincoln A e.NE
� r St. Cloud MN 56304
Phone 320-251-6861
Fax 320-251-9390
Quotation Q#22-262
ATTN: Grant FROM: Thomas J
COMPANY: St Michael Albertville Arena DATE: March 4, 2022
FAX/email PAGES:
Equipment: Rack System
Description of Services:
Replace a compressor on the rack system for the arena.
*Any required electrical work, refrigerant, & freight will be billed in addition to the quoted amount.*
*Any applicable tax is not included, and will be billed in addition to the quoted amount*
* Unless otherwise noted, this quote does not include charges from the original/diagnostic call*
Quantity Part/Description Cost
1 Compressor $13,944.28
Estimated Labor $1,628.00
Truck Charge $67.00
Total for Repairs: $15,639.28
This quote will be honored for 30 days from the stated above date. All quotes are given with regular ground
shipment and current supplier stock availability unless otherwise stated. Expedited orders could add additional
charges to the quoted amount upon request. Feel free to contact me at 320-251-6861 or partsP—r-mn.com with
questions or concerns.
Thank you,
Thomas J
SCR Inc.
STMA Arena Board Mtg 05/09/22 Page 10
City of
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STMA YHA Dryland Lease
Date: May 5, 2022
To: STMA Arena Board
From: Adam Nafstad
Attached is an amended lease for the STMA YHA Dryland space. Most notably, the lease has
been revised to not prohibit subleasing of the space.
Exhibit A, depicting the leased space, and Exhibit B, the constructions plans will be attached to
the executed lease.
STMA Arena Board Mtg 05/09/22 Page 11
ST.NHCHAEL-ALBERTVILLE ICE ARENA JOINT POWERS BOARD
COUNTY OF WRIGHT,STATE OF MINNESOTA
LEASE AGREEMENT WITH
STMA YOUTH HOCKEY ASSOCIATION,INC.
THIS LEASE AGREEMENT ("Lease"or"Agreement"),made this day of May,
2022 ("Effective Date"),by and between the St. Michael—Albertville Ice Arena Joint
Powers Board, a joint powers board under the laws of the State of Minnesota("Board" or
"Lessor") and STMA Youth Hockey Association, Inc., a Minnesota non-profit corporation
("Lessee"). Lessor and Lessee are sometimes referred to herein together as the "parties"
or individually as a"party".
WHEREAS, Lessor operates the STMA Ice Arena located at 5898 Lachman Avenue NE,
Albertville,Minnesota 55301 (the "Ice Arena") and Lessee significantly utilizes the Ice
Arena as its primary practice and game facility throughout portions of each calendar year.
WHEREAS, Lessee desires to lease a portion of the Ice Arena for commercial space to be
utilized by Lessee as an off-ice dryland training facility, including but not limited to
stretching, exercising,practicing hockey on a non-ice surface, stick-handling,weight
training, cross-training and other activities designed to educate and train youth participants
relating to the game of ice hockey (collectively,the"Permitted Use"), which is commonly
identified as the mezzanine area of the "Gold" rink(as that term is commonly identified
by Lessee), and as more specifically identified on Exhibit A attached hereto (the "Leased
Premises).
NOW, THEREFORE, in consideration of the foregoing and mutual promises and
covenants set forth, which the parties acknowledge as sufficient, the parties hereby agree
as follows:
1. LEASED PREMISES
Lessor does hereby demise, lease, and let unto the Lessee, and Lessee does hereby
lease from the Lessor,the Leased Premises,pursuant to the terms, conditions,
obligations and rights set forth in this Agreement.
2. TERM
A. The Term of this Agreement shall be for ten(10)years commencing on
the date that a temporary or permanent occupancy permit is issued to
Lessee ("Commencement Date")following the completion of the
installation of the General Improvements (as defined as set forth in
paragraph 5.A.1 below) (the"Initial Term"). Notwithstanding the
Term, Lessee shall have access to the Leased Premises immediately
upon the execution of this Lease by all parties in order to begin
construction of the General Improvements.Notwithstanding the
1
STMA Arena Board Mtg 05/09/22 Page 12
foregoing or any other provision of this Lease to the contrary, the parties
agree that this Lease shall immediately terminate on June 30, 2022
("Deadline")if the Commencement Date has not occurred by the
Deadline, unless the parties agree to extend the Deadline in writing.
B. Lessee shall have two (2) successive five (5) year renewal options (each
a"Renewal Term" and together with the Initial Term as the"Term"),
the first Renewal Term commencing upon the expiration of the Initial
Term of this Lease and the second Renewal Term commencing upon the
expiration of the first Renewal Term (provided the first renewal option
is exercised). In order to exercise such options, Lessee shall send
written notice to the Lessor of its intent to exercise each applicable
Renewal Term at least ninety(90) days,but not more than three hundred
sixty-five (365) days prior to the expiration of the Initial Term or first
Renewal Term, as applicable. Each Renewal Term, if applicable, shall
be on the same terms as this Lease. Said options may be terminated by
the Lessor before their exercise in the event the Lessor permanently
ceases using the Arena for hockey games and hockey practices prior to
the expiration of this Lease or prior to the commencement of the second
option if the first option is properly exercised.
3. AUTHORIZED USE
Lessor hereby grants to Lessee the exclusive rights to use and occupy the Leased
Premises for Lessee's Permitted Use throughout the Term. Lessee is prohibited
from any use of the Leased Premises not specifically permitted under this
Agreement without the prior written approval of Lessor,which such approval shall
not be unreasonably withheld, conditioned or delayed. Notwithstanding the
foregoing, Lessee acknowledges and agrees that, except as otherwise permitted by
Lessor or the Ice Arena, Lessee shall only be allowed access to the Leased Premises
during such times as the Ice Arena is open. Further, Lessee acknowledges that
Lessor may restrict or prohibit Lessee from using the Leased Premises during high
school hockey games and high school hockey tryouts. Lessor and Lessee further
acknowledge and agree that Lessee's access to the Leased Premises will be through
a door which Lessee may lock and that Lessor shall not access the Leased Premises,
or permit others to do so, without an authorized representative of Lessee being
present(except in the case of emergency).
4. RENT,FEES AND CHARGES
A. During the Term, Lessee agrees to pay rent("Rent") in the form of
building improvements,rental of ice time, and as follows:
1. Monthly payments equal to One Dollar($1.00)per year,payable
in advance on the Commencement Date and each anniversary
thereof during the Term.
2. Lessee shall be responsible for paying any specific amount of
2
STMA Arena Board Mtg 05/09/22 Page 13
real estate property taxes attributable directly to the improvement
and rental of the Leased Premises;provided, however,the parties
acknowledge and agree that Lessee is a non-profit corporation
and may be eligible for the waiver of any such real estate taxes.
If any such real estate taxes are billed to Lessor for such
amounts in the name of Lessor, Lessee shall pay such amounts to
Lessor within thirty(30) days of receiving an invoice from
Lessor.
3. Lessee shall rent no less than One Thousand Eight Hundred
Twenty-five(1,825)hours of ice time at the Ice Arena each
hockey season (October 1 to March 15), at the then current rate
established by Lessor(provided such rate is consistent with rates
offered to the general public),provided 1,825 hours of ice time
are available for Lessee to rent. All such ice time rental
payments shall be payable consistent with Lessor's then current
practices and policies.
4. Unless otherwise provided by Lessor,payments of Rent shall be
sent to Lessor c/o City of Albertville's Finance Director.
5. Lessee shall construct, at Lessee's expense,the General
Improvements described in paragraph 5 of this Agreement.
6. Upon expiration or termination of this Lease, all construction
related improvements made to the Leased Premises by Lessee,
including all improvements described on Exhibit B, shall be
deemed additions to the real estate and shall become the property
of Lessor, in which case Lessor shall have no obligation to
reimburse Lessee for any cost incurred in making such
improvements. Lessor shall have no right or claim to Lessee's
personal property which is located in the Leased Premises.
B. Utilities
Except as otherwise specifically set forth in this Lease,throughout the
Term, Lessor shall be responsible for paying all reasonable electrical,gas,
garbage, sewer and water utilities consumed or used by Lessee at the Leased
Premises. Furthermore,Lessee shall have no obligation to pay or contribute
to Lessor's utility costs to operate the Ice Arena; it being understood and
agreed that the Rent, as set forth above, shall be Lessee's only obligation to
Lessor. However, Lessee shall be responsible to pay any utility costs
servicing the Leased Premises for cable,telephone or Internet.
C. Maintenance
Lessee shall be responsible at its expense for all maintenance to the inside
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STMA Arena Board Mtg 05/09/22 Page 14
of the Leased Premises. Lessor shall maintain the inside and outside of Ice
Arena, including but not limited to all structural, mechanical and plumbing
components, as well as,the parking lot. Lessee shall not waste utilities in
the Leased Premises. In the event Lessee utilizes specific equipment on the
Leased Premises that draw an excessive amount of electricity, Lessor may
require Lessee to pay the electrical cost attributed to such equipment. Lessor
shall control the amount of heat provided to the Leased Premises such that
the Arena ice may be efficiently maintained.
D. Interruption in Occupancy.
In the event the Ice Arena is unavailable for normal operations by Lessee
for a period of thirty(30) consecutive days (or other extraordinary
circumstances exist beyond Lessor's reasonable control (e.g. mandated
government shutdown due to a pandemic, etc.)), Lessee's obligation to pay
Rent,use ice or perform any other obligation under this Lease shall be
suspended.
5. LEASEHOLD IMPROVEMENTS
A. Installation/Construction of General Improvements.
1. Subject to the terms of this Paragraph 5, Lessee shall construct at its
sole cost and expense, the general building improvements to the
Leased Premises described on the attached Exhibit B ("General
Improvements") and shall equip the Leased Premises with trade
fixtures and all personal property necessary or proper for the
operation of Lessor's Permitted Use. Lessee shall proceed with
reasonable diligence to enter into a contract for the General
Improvements and shall use reasonable efforts to cause the
completion of such General Improvements by June , 2022.
The Leased Premises shall be considered ready for occupancy by
Lessee when Lessor (or Lessee)has obtained a temporary or
permanent occupancy permit following the installation of the
General Improvements.
2. Lessee shall not be obligated to construct the General
Improvements if the total cost of such General Improvements,
including architectural fees, engineering fees and construction
costs is estimated to exceed Three Hundred Seventy-Five
Thousand and No/100 ($375,000.00) Dollars. In such event,
Lessee may (i)terminate this Lease without any further obligations
to Lessor by providing written notice to Lessor after receiving
notice of such estimated cost, or(ii) waive its right to terminate
this Lease and elect to construct said General Improvements. In
the event the Lessee terminates this Lease, both Lessor and Lessee
shall be released from all obligations of this Lease, except that any
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STMA Arena Board Mtg 05/09/22 Page 15
agreement between Lessor and Lessee for the rental of ice time
shall not be terminated solely due to the termination of this Lease
under this subparagraph.
3. At the time of the execution of this Lease,the parties estimate that
total costs of the General Improvements will be approximately
Three Hundred Sixty Thousand and No/100 ($360,000.00) Dollars.
Construction and installation of the General Improvement shall be
at Lessee's sole expense.
4. Lessee, at its sole expense, shall obtain (or cause to be obtained) all
permits necessary to install the General Improvements.
5. The Board may have designated representatives present at the
Leased Premises for inspection purposes at all times (or such times
as the Board may deem necessary) during the construction and
installation of the General Improvements.
6. Lessee shall provide the Board with a construction schedule for
installation of the General Improvements. Further, Lessee shall
notify the Board one week prior to initiation of construction of the
General Improvements to coordinate review of the construction
activities and to allow the Board time to initiate any safety
precautions deemed necessary to protect the health and safety of
patrons of the Ice Arena.
7. Installation and construction of the General Improvements shall
not unreasonably interfere with(i) any construction work of the
Board being performed simultaneously with the General
Improvements, (ii)the management and operation of the Ice
Arena, or(iii)the use of the Ice Arena by other tenants or
occupants.
B. Liens
Lessee shall: 1)keep the Leased Premises free and clear from all liens for
labor performed and materials furnished on behalf of Lessee; and 2)
defend, at Lessee's cost, each and every lien asserted or filed against the
Ice Arena which are directly attributable to the General Improvements or
the Leased Premises,provided Lessee was responsible to pay for such
costs. Lessee's contractor shall, upon request or requirement of the Board,
and prior to commencing work on the Leased Premises, provide the Board
with a payment bond in the amount of the estimated cost of the General
Improvements.
C. Title to Improvements and Structural Alterations
All personal property shall be removed by Lessee upon termination of the
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STMA Arena Board Mtg 05/09/22 Page 16
Lease Term. Any improvements to the Leased Premises, including the
General Improvements, shall become the property of the Board.
6. MAINTENANCE OBLIGATIONS
A. Board Obligations
The Board shall maintain the Ice Arena building, landscaping and shall
clear snow and ice from the sidewalks, entryways to the building, and
parking lot, but the Board shall not be obligated to maintain the interior of
the Leased Premises,nor any fixtures or equipment installed in the Leased
Premises as part of the General Improvements, unless the Board is
responsible for the damages caused within the Leases Premises.
B. Lessee's Obligations
Lessee shall be obligated, without cost to the Board, to maintain all
portions of the Leased Premises not maintained by the Board. Lessee
shall keep the Leased Premises in good appearance, repair, and safe
condition at all times. Lessee shall be responsible for all janitorial service
and garbage removal within the Leased Premises.
7. DAMAGE TO OR DESTRUCTION OF LEASED PREMISES
A. Repair
All damage or injuries to the Leased Premises and to fixtures,
appurtenances, and equipment by Lessee, moving property in or out of the
Leased Premises or by installation,removal of furniture, fixtures,
equipment, or other property by Lessee, or resulting from any other cause
of any other kind or nature whatsoever due to carelessness, omission,
neglect, improper conduct, or other causes of Lessee, or their subtenants,
invitees, agents, or employees shall be repaired,restored, or replaced
promptly by Lessee within fifteen (15) days or as soon thereafter as is
commercially practical at Lessee's expense. The Board will notify Lessee
in writing if the Board determines repairs must be made. If repairs are not
made within the applicable time, and the Board was not responsible for the
damage, the Board will notify Lessee in writing that the Board may make
the repairs and charge Lessee the current hourly rate for labor and
materials at cost, unless otherwise agreed to. In such event, Lessee shall
pay an administrative overhead charge of fifteen percent(15%)in addition
to the actual costs incurred by Lessor to make such repairs. Additional
interest at the rate of eighteen percent(18%)per year shall accrue if the
sum is not paid within five (5) days after rendition of a bill or statement.
If the Board and its employees or agents damage the Leased Premises
through their gross negligence or intentional act, the Board will be solely
responsible for the repairs.
If damage occurs that is not the fault of Lessee, or any of its subtenants,
invitees, agents, or employees in any way making the Leased Premises
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STMA Arena Board Mtg 05/09/22 Page 17
unusable, rent and all other charges shall be abated on a per day pro-rated
basis during the time the Leased Premises are unusable.
B. Exceptions from Liability
The Board shall not be liable or responsible to Lessee for any damage or
destruction to Lessee's property from any cause other than the Board's (or
the Board's contractors, invitees or agents) own intentional or negligent
acts.
8. INDEMNIFICATION AND INSURANCE
A. Indemnification
To the fullest extent permitted by law, Lessee does hereby covenant and
agree to indemnify and hold harmless the Board and its members, officers,
agents and employees (collectively "Indemnitees")from and against any
and all liabilities, losses, damages, suits, actions, claims,judgments,
settlements, fines or demands of any person arising by reason of injury or
death of any person,financial loss, or damage to any property, including
all reasonable costs for investigation and defense thereof(including, but
not limited to, attorney's fees, court costs and expert fees) of any nature
whatsoever arising out of or as a result of Lessee's operation at or about
the Leased Premises including,but not limited to, construction of the
General Improvements, or the acts or omissions of Lessee's officers,
agents, employees, contractors, subcontractors, licensees or invitees,
regardless of where the injury, death or damage may occur. The Board
shall give Lessee reasonable notice of any such claim or action. In
indemnifying or defending an Indemnitee, Lessee shall use legal counsel
reasonably acceptable to the Board. The Board, at is option, shall have the
right to select its own counsel or to approve joint counsel as appropriate
(considering potential conflicts of interest) and any experts for the defense
of claims. Lessee, at its expense, shall provide to the Board all
information, records, statements, photographs, video, or other documents
reasonably necessary to defend the parties on any claims. This provision
shall survive expiration or earlier termination of the Agreement. The
furnishing of the required insurance hereunder shall not be deemed to limit
Lessee's obligations under this Agreement. As a distinct and separate
indemnification obligation, Lessee shall defend, indemnify, and hold the
Board harmless from any claims or liabilities as a result of Lessee's failure
to procure and to keep in force the insurance required as part of this
Agreement.
Lessee shall not use or permit the Leased Premises to be used in any
manner that would void Lessee or the Board's insurance or unreasonably
increase the insurance risk. Lessee shall comply with all requirements
imposed by the insurers for the Board and Lessee.
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STMA Arena Board Mtg 05/09/22 Page 18
B. Board Insurance
During the Term of this Lease, the Board shall insure the Ice Arena, and
all fixtures pertinent thereto, against fire and other casualty. The Board
shall pay all premiums to obtain and keep in force such insurance
coverage. The Board shall not be obligated to insure Lessee's contents or
personal property.
C. Lessee Insurance
During the Term of this Lease, Lessee shall maintain in force a liability
insurance policy from an insurer licensed to do business in Minnesota
naming the Board as an additional insured with the greater of the
following liability limits: 1) $2,000,000 per person for personal injury or
death and$2,000,000 per occurrence for personal injury or death or
damage to property, or 2)the municipal tort liability amount as set forth in
Minn. Stat. 466.04 or its successor statute. Prior to occupancy of the
Leased Premises and annually thereafter Lessee shall present the Board
with certificates of insurance evidencing the required insurance. All
policies of insurance shall contain a provision or endorsement that the
coverage afforded will not be canceled or reduced in limits by
endorsement, and that renewal will not be refused, until at least thirty (30)
days prior written notice has been given to Lessee. Upon receipt of such
notice, Lessee shall promptly forward a copy of the notice to the Board.
Lessee shall be responsible for providing its own contents and renter's
insurance.
D. Insurance
Lessee shall be responsible for insuring its contents contained in the Leased
Premises.
9. COMPLIANCE WITH LAWS
A. Compliance with Laws
Lessee, at its sole expense, shall promptly comply with and conform to all
present and future laws, ordinances, regulations, and requirements of
federal, state, county, and other government bodies of competent
jurisdiction that apply to or affect, either directly or indirectly, Lessee's
use and occupation of the Leased Premises, and with any lawful order or
direction of any public officer relating thereto and operations and activities
under this Agreement. The Board shall have the right to and shall adopt
and enforce reasonable rules and regulations with respect to the use of the
Leased Premises and related facilities, which Lessee must observe and
obey,provided such rules do not conflict with the normal operating
procedures for the intended use of the property by Lessee. Lessor, at its
sole expense, shall promptly comply with and conform to all present and
future laws, ordinances, regulations, and requirements of federal, state,
county, and other government bodies of competent jurisdiction that apply
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STMA Arena Board Mtg 05/09/22 Page 19
to or affect, either directly or indirectly, Lessor's use and occupation of the
Ice Arena, and with any lawful order or direction of any public officer
relating thereto and operations and activities under this Agreement
B. Notices of Violation
Lessee shall notify the Board within two (2)business days of any notices
of violation of any laws, ordinance, rule,regulation, or order.
10. DEFAULT
A. Events of Default
Any of the following shall constitute a default of this Agreement
by Lessee.
1. Lessee fails or neglects to do or perform or observe any of the
covenants contained herein on its part to be kept and performed
and such failure or neglect shall continue for a period of not
less than thirty (30) days after the Board has notified Lessee in
writing of Lessee's default hereunder and Lessee has failed for
reasons other than those beyond Lessee's control to correct
such default within said thirty (30) days (such thirty (30) day
notification period shall not be construed to apply to any
default in payment of rent).
2. Lessee shall be declared to be bankrupt or insolvent according
to law, or if any assignment of its property shall be made for
the benefit of creditors.
3. Lessee fails to maintain the required insurance for any time
period as required under this Lease.
B. The Board's Rights Upon Default
The Board, or those having an estate in the Leased Premises, may
take any of the remedies set forth in the following subsections.
1. Immediately, or at any time thereafter,without further notice
to Lessee,but in compliance with applicable law, enter into or
upon the Leased Premises or any part thereof and take
possession of the same fully and absolutely without such entry
working a forfeiture of the rents or other charges to Lessee for
the full Term of this Agreement, and in the event of such
entry, the Board may proceed for the collection of the Rent or
other charges to be paid under this Agreement or for properly
measured damages; or
2. The Board may, at its election, terminate Lessee's rights under
this Agreement upon written notice in the manner hereinafter
provided and enter the Leased Premises, and Lessee covenants
in case of such termination to remain responsible to the Board
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STMA Arena Board Mtg 05/09/22 Page 20
for all loss of rents and expense including reasonable
attorney's fees which the Board has suffered or paid by reason
of termination, during the residue of the Term; or
3. The Board shall further have all other rights and remedies
including injunctive relief, ejectment, or summary
proceedings in unlawful detainer, and all such remedies shall
be cumulative.
11. RIGHT OF ENTRY
The Board or its agents and employees shall have the right, without limitation,
throughout the Term of this Agreement to enter upon the Leased Premises for any
lawful purpose, including the purpose of determining whether Lessee is
complying with its obligations herein; provided, however, any such entry shall (i)
be at a time and manner which minimizes the disruption of Lessee's use of the
Leased Premises, and(ii) require an authorized representative of Lessee to present
(except in the case of an emergency),provided that Lessee shall reasonably and
timely make available such authorized representative.
Such entry by the Board shall not be deemed to excuse Lessee's performance of
any promise, term, condition, or covenant required of it by this Agreement, and
shall not be deemed to constitute waiver thereof by the Board.
12. QUIET ENJOYMENT
So long as Lessee is not in default in its obligations hereunder,the Board
covenants and agrees that Lessee shall have,hold, and enjoy peaceful and
uninterrupted possession of all of the Leased Premises, subject to Lessor's right of
entry set out herein.
13. GENERAL PROVISIONS
A. Sublease or Assignment
Lessee shall not sublease, transfer, assign or allow any other person or
entity operating rights under this Agreement without the Board's prior
written consent, which such consent shall not be unreasonably withheld,
conditioned or delayed, except that the Lessee may sublease to
Independent School District 885 without the consent of Lessor. This
Agreement is binding on all legal representatives, successors or assigns.
Consent is subject to payment of all rents and the performance of all
covenants, conditions and terms contained in this Agreement by Lessee.
In no case shall the Board be obligated to consent to any sublease, transfer,
or assignment. A sublease of the premises by Lessee shall not release
Lessee from the obligations of this Lease without the written consent of
the Board. Consistent with the foregoing, Lessee may sublease or license
the use of the Leased Premises to others,provided the use of the Leased
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STMA Arena Board Mtg 05/09/22 Page 21
Premises shall be consistent with Lessee's Permitted Use.
B. Minnesota Law and Jurisdiction
The laws of the State of Minnesota shall govern this Agreement. Lessee
further consents to the jurisdiction of the Minnesota state courts.
C. Severability
If any term, condition, or provision of the Agreement or the application
thereof to any person or circumstance shall, to any extent, be held to be
invalid or unenforceable, the remainder thereof and the application of such
terms,provisions, and conditions to persons or circumstances other than
those as to whom it shall be held invalid or unenforceable shall not be
affected thereby, and the Agreement and all the terms, provisions, and
conditions hereof shall, in all other respects, continue to be effective and
to be complied with to the full extent permitted by law.
D. Accord and Satisfaction
No payment by Lessee of a lesser amount than the Rent or other payments
required in this Agreement shall be deemed an accord and satisfaction.
The Board shall accept such payment without prejudice to the Board's
rights to recover the balance of Rent and/or payments due or to pursue any
other remedy.
E. Attorney's Fees and Costs
In the event of any default of this Agreement, Lessee shall reimburse the
Board for all reasonable and documented fees and costs incurred by the
Board including reasonable attorney's fees, relating to such default and/or
the enforcement of the Board's rights hereunder.
F. Relationship of Parties
It is understood and agreed that nothing in this Agreement is intended or
shall be construed as in any way creating or establishing the relationship
of co-partners hereto, or as constituting Lessee as the agent,representative
or employee of the Board for any purpose or in any manner whatsoever.
Lessee is to be and shall remain an independent Lessee with respect to all
services performed under this Agreement.
G. Headings
The headings incorporated in the Agreement are for convenience in
reference only and are not a part of the Agreement and do not in any way
limit or add to the terms and provisions hereof.
H. Waiver
The waiver or breach by Lessee or the Board of any term of this
Agreement shall not be deemed a waiver of any subsequent breach of the
same term or any other term of this Agreement.
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STMA Arena Board Mtg 05/09/22 Page 22
L Entire Agreement
This instrument represents the entire agreement between the parties as to the
Leased Premises. This Agreement may only be modified if done in writing
and executed by both parties.
J. Return of Leased Premises
Upon expiration or termination of this Lease, Lessee shall return the Leased
Premises to the Lessor in substantially the same condition as when Lessee
took possession (but with modifications to the Leased Premises as approved
by the Lessor),normal wear and tear excepted.
K. Notices
Any notices to the parties herein shall be in writing, delivered by hand or
registered mail addressed as follows:
St. Michael—Albertville Ice City of Albertville
Arena Joint Powers Board Attn: Finance Director
5959 Main Avenue NE
P.O. Box 9
Albertville,MN 55301
STMA Youth Hockey Association
IN WITNESS WHEREOF, the parties hereto signed and executed this Agreement as of
the Effective Date in a manner appropriate to each.
ST.MICHAEL—ALBERTVILLE ICE
ARENA JOINT POWERS BOARD
By: Larry Sorensen
Its: Chairperson
By: Adam Nafstad
Its: Administrator
12
STMA Arena Board Mtg 05/09/22 Page 23
STMA YOUTH HOCKEY ASSOCIATION,INC.
By: Megan Esterberg
Its: President
13
STMA Arena Board Mtg 05/09/22 Page 24
EXHIBIT A
DEPICTION OF THE LEASED PREMISES
(To be added by the parties prior to execution)
14
STMA Arena Board Mtg 05/09/22 Page 25
EXHIBIT B
LESSEE'S GENERAL IMPROVEMENTS
(See attached plans and specifications)
15
STMA Arena Board Mtg 05/09/22 Page 26
City of
A�Ibertvillc 5T t. Michael
SmaN Town► .ft Oky rife.
TM
STMA YHA Dryland Parking Lot Use
Date: May 5, 2022
To: STMA Arena Board
From: Adam Nafstad
As part of its dryland training, STMA YHA would like to use a small portion of the parking lot
behind the arena for dryland activities.
Staff would like to discuss the proposed use with the Board.
Exhibit attached
STMA Arena Board Mtg 05/09/22 Page 27
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