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2022-05-23 Joint Powers Water Board Agenda
Joint Powers Water Board AGENDA Regular Meeting of May 23, 2022 Joint Powers WTP 11100 50th Street NE Albertville, MN 6:00 PM Chairperson Engineer Jillian Hendrickson Chris Larson, HDR Inc. Board Members Operations Tom Dierberger John Seifert, Veolia Joe Hagerty Jennifer Thomas, Veolia Chris Kauffman Andy Ahles, Veolia Rob Olson Dustin Carlson, Veolia Nadine Schoen Zac Foster, Veolia 1. Call to Order / Roll Call 2. Approve Agenda - Page 1 3. Consent Agenda - Page 2 3.1 Approval of April 25, 2022 Regular Board Meeting Minutes - Page 3 3.2 Approval of May List of Claims - Page 5 3.3 Authorization to Purchase VFD for Well No. 1 - Page 6 3.4 Approval of May 2022 Budget Report - Page 10 3.5 Approval of Joint Powers April 2022 Investment Summary Report - Page 11 3.6 Approval of May 2022 Cash Balances Report - Page 13 3.7 Approval of April 2022 Monthly Operations Report - Page 14 4. Unfinished Business - Page 27 4.1 Insurance Renewal Update from April 25, 2022 Meeting - Page 28 4.2 Raw Watermain Repair Update - Page 30 5. General Business - Page 33 5.1 Repairs to Well No. 3 - Page 34 5.2 Call for Special Meeting on June 16, 2022 - Page 39 5.3 Well House Air Conditioner Replacement - Page 40 6. Engineer 7. Operations 8. Office 9. Other Business / Announcements / Correspondence - Page 41 9.1 Legal Opinion on Special Meeting - Page 42 10. Adjourn PAGE 1 Consent Agenda Joint Powers Water Board Regular Meeting Minutes April 25, 2022 Page 1 1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by Chairperson Jillian Hendrickson on Monday, April 25, 2022 at 5:58 p.m. at the Joint Powers Water Board Water Treatment Plant, 11100 50t" St NE, Albertville, MN 55301. Board present: Tom Dierberger, Joe Hagerty, Jillian Hendrickson, Chris Kauffman, Rob Olson, Nadine Schoen. Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager; Andrew Ahles, Water Department Supervisor / Facilities Manager; Dustin Carlson, Assistant Water Department Supervisor; Ruth Klick, Project Associate. Staff absent: Zac Foster, Project Manager. Engineering present: Chris Larson, HDR Engineering. Insurance Provider present: Dan Zachman, Zachman Insurance Agency. 2. Approve Agenda. Thomas added two items to the Agenda. (1) A change was made to the Claims List by adding a check to the Wright County Recorder for EDA filing fees; and (2) Wright County made a change to their CSAH 19 agreement relating to upgrading the pedestrian ramps from the Board paying 100% of the costs to the Board paying 50% and Wright County paying 50% of the costs. Schoen moved, Olson seconded, to adopt the Agenda as presented with the additions above. Motion carried 6-0. 3. Approve Minutes of the March 28, 2022 regular Joint Powers Water Board Meeting. Olson asked if Kauffman voted for or against the needs assessment. It was confirmed that Kauffman voted against the needs assessment. Olson moved, Dierberger seconded, to approve the Minutes of the March 28, 2022 regular Joint Powers Water Board Meeting, with the change made. Motion carried 6-0. 4. Approve Consent Agenda. Hagerty moved, Schoen seconded, to approve the Consent Agenda below. Motion carried 6-0. A. Receipt of April 2022 Budget Report B. Receipt of March 2022 Investment Summary Report C. Receipt of April 2022 Cash Balances Report D. Receipt of March 2022 Monthly Operations Report 5. Unfinished Business. None. 6. New Business. A. Insurance Renewal. Board requested Zachman supply it with options on a new annual premium that compared different levels of deductibles. The Board agreed 6-0 to table this topic until the May 23, 2022 meeting. B. CSAH 19 Watermain — Wright County Agreement. Motion by Schoen, Olson seconded, to approve the Funding Participation and Construction Agreement with Wright County for CSAR 19 Watermain and Bituminous replacement project. Motion carried 6-0. PAGE 3 Joint Powers Water Board Regular Meeting Minutes April 25, 2022 Page 2 C. CSAH 19 Watermain — Materials Bid Summary. Larson stated that three suppliers provided bids for watermain materials for the CSAH 19 watermain and intersection projects. If the project is delayed due to materials not arriving by July 5th, the contractor who is awarded the contract will likely file a delay claim. Motion by Schoen, Olson seconded, to accept Core and Main's bid of $397,272.27 to supply materials for the CSAH 19 watermain and intersection projects. Motion carried 6-0. D. Water Well #1 VFD Conversion. Seifert stated that after 15 years, the soft start for water well #1 failed. Motion by Hagerty, Kauffman seconded, to accept Ideal Service, Inc.'s bid of $11,918.62 to convert the existing soft start drive to a Variable Frequency Drive (VFD) operation. Motion carried 6-0. 7. Departments. A. Engineer. Larson told the Board that we will bid the CSAH 19 watermain project the same day that the County does. That award will likely happen after the May 23, 2022 Board meeting. Larson stated that a special meeting may need to be called to award the bid prior to the June Board meeting. Hendrickson asked that the special meeting requirements be brought to the May Board meeting. B. Operations / Office. Seifert gave a brief introduction and went over his background. Ahles told the Board that the HVAC on the roof of the Water Treatment Plant below over in the last storm. This was repaired by InControl. 8. Approve April 2022 List of Claims. Olson moved, Dierberger seconded, to approve the April 2022 list of claims as presented. Motion carried 6-0. 9. Other Business / Announcements / Correspondence. None. 10. Adjourn. Hagerty moved, Schoen seconded, to adjourn the Joint Powers Water Board meeting at 6:40 PM. Motion carried 6-0. Jennifer Thomas, Recording Secretary PAGE 4 JOINT POWERS WATER BOARD CHECK REGISTER SUMMARY MEETING DATE: 5/2312022 Check# Vendor Check Date Amount Comments Paid Chk# 017781E MN DEPT OF REVENUE 5/19/2022 $1,123.00 April 2022 Sales Tax Paid Chk# 017782E CITY OF ST MICHAEL 5/19/2022 $274,302.95 April 2022 Receipt by Charge Paid Chk# 017783E CENTERPOINT ENERGY 5/19/2022 $700.31 April 2022 Invoices Paid Chk# 017784E PAYMENT SERVICE NETWORK 5/19/2022 $5,373.38 April 2022 Web Pay Fees Paid Chk# 020132 PAYONG YANG 5/13/2022 $165.69 STM Gust Transposed#s Paid Chk# 020133 ADAM BOLLER 5/23/2022 $150.00 Refund or bal on 4672 Mayfield Paid Chk# 020134 ALISON/ZACHARY MANGRUM 512312022 $104.18 Refund or bal on 726 Kayla Ln Paid Chk# 020135 ANGELA VALEZ 5/2312022 $114.78 Refund cr bal on 11449 16th St Paid Chk# 020136 CANDICE LARSON 5123/2022 $173.77 Refund cr bal on 13435 44th Ci Paid Chk# 020137 CHRISTINA B SAVILLE REV TRUST 5/23/2022 $176.53 Refund or bal on 11960 36th Ci Paid Chk# 020138 CITY OF HANOVER 5/23/2022 $47,626.36 April 2022 Receipts by Charge Paid Chk# 020139 COMFORT MATTERS HEAT&COOL 5/23/2022 $30,517.00 Install Gas Heating MUA Unit a Paid Chk# 020140 CORE&MAIN 5123/2022 $53,776.03 CSAH 19 Project Paid Chk# 020141 DEBBRA/BOBBY WOLF 5/23/2022 $205.01 Refund or bal on 4664 Otter Ct Paid Chk# 020142 DONALD/JEAN BELLACH 5/23/2022 $164.83 Refund or bal on 11273 16th St Paid Chk# 020143 GALO/SARAH ASQUI/JOPP 5123/2022 $167.53 Refund or bal on 10958 23rd St Paid Chk# 020144 GARY HUGHES 5/23/2022 $112.06 Refund or bal on 11812 37th St Paid Chk# 020145 GOOD DOMUS DUO 512312022 $77.21 Refund cr bal on 3970 Larabee Paid Chk# 020146 HDR ENGINEERING INC 5/23/2022 $5,337.74 May 2022 Invoices Paid Chk# 020147 HOFF BARRY P.A. 5/2312022 $518.00 Legal Services Paid Chk# 020148 JAMES CHANAKA 512312022 $89.34 Refund or bal on 3297 Lachman Paid Chk# 020149 JAMES NYANDIBO 5/23/2022 $201.18 Refund or bal on 4231 Kaeding Paid Chk# 020150 JAYMENNIFER BOHLINGER 5/23/2022 $242.03 Refund or bal on 10321 108th A Paid Chk# 020151 JEFF BERRINGTON 5/23/2022 $179.41 Refund or bal on 10121 43rd Ct Paid Chk# 020152 JEFF/ROBIN LUTHER 5/23/2022 $110.71 Refund or bal on 13399 44th Ct Paid Chk# 020153 JOE/KELLI THORSON 5123/2022 $224.32 Refund or bal on 5208 Jansen A Paid Chk# 020154 JOLENE RESEMIUS 5/23/2022 $75.00 Refund or bal on 11144 14th St Paid Chk# 020155 JUDY MOSHER 512312022 $103.39 Refund or bal on 213 Edgewood Paid Chk# 020156 KELLY HULTING 5/2312022 $196.39 Refund or bal on 116 Main St N Paid Chk# 020157 KRISTEN PURSLEY 5123/2022 $160.03 Refund or bal on 117 2nd St SE Paid Chk# 020158 LESTERIHOLLY WELCH 5/23/2022 $144.95 Refund cr bal on 4564 Nason Pk Paid Chk# 020159 LYLE/ROSEMARY PATZER 5123/2022 $103.39 Refund or bal on 213 Edgewood Paid Chk# 0201.60 MEGA HOME SALES 5/23/2022 $15.99 Refund or bal on 3970 Larabee Paid Chk# 020161 PAT CALLAN 5123/2022 $121.93 Refund or bal on 10680 108th A Paid Chk# 020162 PHILLIPIKARLENE EVENSTAD 5123/2022 $43.00 Refund or bal on 221 Oak Av SW Paid Chk# 020163 SCOTTIPATRICIA JONELL 512312022 $115.72 Refund or bal on 419 Dogwood A Paid Chk# 020164 Short Elliott Hendrickson Inc 5/23/2022 $1,910.61 April 2022 Invoices Paid Chk# 020165 SYDNEYICOLTON MOYER/MAGNUSON 5/23/2022 $226.53 Refund or bal on 525 Main St N Paid Chk# 020166 TIMOTHY/SHANTEL HORAN 5/2312022 $104.29 Refund or bal on 4315 Kaelin C Paid Chk# 020167 TRINA HUNTER 5/23/2022 $1.84 Refund or bal on 1430 Esterly Paid Chk# 020168 VEOLIA WATER NA 5/23/2022 $98,416.00 June 2022 Contract Maintenance Paid Chk# 020169 VIKING SEWER&DRAIN CLEANING 5/23/2022 $400.00 WTP Sewer Issues Paid Chk# 020170 WSB 5123/2022 $2,304.00 CSAH 19 Watermain STM $526,376.41 Jillian Hendrickson Rob Olson Chris Kauffman Nadine Schoen Joe Hagerty Tom Dierberger PAGE 5 JCRNT POWERS WATER BOARD Joint Powers Water Board Tel.:763-497-3611 11100 501"5t NW Fax:763-497-4908 Albertville MN 55301 www.jointpowerswaterboard.org MEMO TO : Joint Powers Water Board FROM : John Seifert DATE : May 9, 2022 SUBJECT : Authorization to Purchase VFD for Well No. 1 At the April 25, 2022 Board meeting, Larry Cook provided a recommendation to proceed with the replacement of Well No. 1 soft start that had failed and was being replaced with a Variable Frequency Drive (VFD). The Board authorized staff to proceed with acquisition of the proposed VFD to Ideal Service Inc. and to provide for the necessary repairs to Well No, 1. Unfortunately with the change in conditions from the original bid's delivery date, Ideal informed staff that the lead time had changed. The new delivery date was scheduled for February of 2023. Obviously this would be beyond the time frame needed to place Well No. 1 back in service for the summer pumping season of 2022. With this change, staff proceed to source the equipment from the next lowest responsive bidder. Automatic Systems Co, had an available product coming into South Dakota on a stock order and could accommodate the JPWB timeline. After consulting the member Cities and City Engineers it was decided to take advantage of the available equipment. With the provided information a Purchase Order was supplied to Automatic Systems Co. Delivery is scheduled for Thursday, May 19, 2022. With this change in vendors, staff is requesting formal authorization to award the new purchase with Automatic Systems Co. for Well No. 1 Variable Frequency Drive instead of Ideal Service, Inc. Attached is the Automatic Systems Co. Quote. Recommended Motion: • "Motion to Authorize Purchase of Well No. 1 VFD from Automatic Systems Co." THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT.READING, DISCUSSION,❑4STRIBUTION.OR COPY PNG OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS.IF YOU HAVE RECEIVED TH#S FAX IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 6 Automatic Systems Co.. AUTOMATIC SYSTEMS CO. Thursday, May 05, 2022 Mr. Andrew Ahles Veolia 11100 50" St Ne Albertville, MN 55301 Reference: Albertville Water Plant—Well No. 1 Variable Frequency Drive (VFD) Rev. B. Dear Andrew: In accordance with your request and our recent site visit we are pleased to offer the addition of a VFD to the existing Well No.l ABB VFD A One (1) ABB 125 Horsepower VFD,AGS model,460V,Nema 1, for wal I mounting by others next to the existing MCC. Please note,this drive come with a two(2)year factory parts warranty and the existing HMCP will be reused. B One (1) Bluetooth Keypad,necessary to enable Bluetooth capabilities and for use with the above VFD. C One (1) Lot of Programming,as necessary to set-up the newly installed drive with the correct parameters. D One (1) Lot of Start-Up, as necessary to verify the newly installed VFD operates properly. Your net price for Items A through D, FOB factory with freight allowed to jobsite including one (1) year warranty from date of startup (not to exceed 18 months from date of shipment).............$7,245.00 (plus tax). Item A through C Accepted by: Date: Eaton VFD F One (1) Eaton 125 Horsepower VFD,460V,Nema 1,for wall mounting by others next to the existing MCC. MANUFACTURERS REPRESENTITIVES • SYSTEMS INTEGRATION INSTRUMENTATION ® MAIN OM -PHONE65i=S3fi9l PX T 631-0027 D BRANCH OFFICE P.O.BOX 787 AMES,IOWA 50010 PHONE 515-232.4770 FAX(515)232-0795 Page 2 Please note,this drive come with a three(3)year factory parts warranty and the existing HMCP will be reused. F One (1) Lot of Programming, as necessary to set-up the newly installed drive with the correct parameters. G One (1) Lot of Start-Up,as necessary to verify the newly installed VFD operates properly. Your net price for Items E though G, FOB factory with freight allowed to jobsite including one (1) year warranty from date of startup (not to exceed 18 months from date of shipment).............$6,513.00 plus tax). Items E through G Accepted by: Date: Electrical Installation & Start-Up H One (1) Lot of Electrical Installation,to include but not limited to the following: • Wall mounting the new VFD near the existing MCC. • Conduit and conductor modifications to facilitate a connection between the existing Well No. 1 motor and the newly installed VFD • Conduit and conductor modifications to facilitate a connection between the existing HMCP motor disconnect located in the MCC, and the newly installed VFD. • Conduit and conductor modifications to facilitate a connection between the existing well run and fault signals located in the MCC and the newly installed VFD. Please note,the above VFD will run at a predetermined speed set on the VFD keypad. Flow modulation controlled by the SCADA system can be added for an additional cost if desired. Your net price for Item H,FOB factory with freight allowed to jobsite including one (1) year warranty from date of startup (not to exceed 18 months from date of shipment).............$6,919.00 (plus tax). Item H Accepted by: Date; Thank you very much for the opportunity of providing you with the above proposal, should you wish to proceed with an order please sign on the space provided above and return a copy to this office. Upon receipt we will immediately proceed with procurement. PAGE 8 Page 3 We look forward to hearing from you, should you have any questions please don't hesitate to give me a call. Sincerely, Kent Backes Automatic Systems Company PAGE 9 Joint Water Board 05/19122 12:13 PM Budget - 2022 JPWB Board Meeting Page 1 May 2022 2022 Account Descr Budget 2022 Amt YTD Budget YTD Amt FUND 101 GENERAL FUND E 101-40000-700 Advertising $200.00 $0.00 $200.00 $411.58 E 101-40000-704 Bank Charges $500.00 $0.00 $500.00 $126.50 E 101-40000-712 Contract Maintenance $1,180,992.00 $98,416.00 $1,180,992.00 $590,496.00 E 101-40000-730 Insurance $17,500.00 $0.00 $17,500.00 -$6,280.00 E 101-40000-749 Web Pay Fees $30,000.00 $2,321.83 $30,000.00 $7,109.63 E 101-40000-752 Audit Fees $15,000.00 $0.00 $15,000.00 $14,100.00 E 101-40000-756 General Engineering Fe $15,000.00 $1,910.61 $15,000.00 $19,123.64 E 101-40000-757 Wellhead Protection En $1,500.00 $0.00 $1,500.00 $0.00 E 101-40000-758 Legal Fees $3,500.00 $518.00 $3,500.00 $2,287.50 E 101-40000-759 ASR-Mise $5,000.00 $0.00 $5,000.00 $0.00 E 101-40000-770 System Maintenance $50,000.00 $700.31 $50,000.00 $12,474.50 E 101-40000-771 Well Maintenance $60,000.00 $0.00 $60,000.00 $0.00 E 101-40000-785 DNR Water Usage $14,000.00 $0.00 $14,000.00 $0.24 E 101-40000-795 Misc Expense $2,500.00 $0.00 $2,500.00 $0,00 E 101-40000-796 EDA/RR Fees $300.00 $0.00 $300.00 $874.00 FUND 101 GENERAL FUND $1,395,992.00 $103,866.75 $1,395,992.00 $640,718.59 $1,395,992.00 $103,866.75 $1,395,992.00 $640,718.59 PAGE 10 NO0061 M n d 47a 006 p 0 04] 0001n O N O cowoOoo� to a Nu�aoaaotnoMonoMO M m . . 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C O SU.1 (f3 69 V c h S C � O) h h 64 ZI O Z Ui 42 N C @ O O O O O 4 N 1] V 609 <A 69 to (� O cn 0 V N o m = m ani � � d CL W rn o 0 0 0 0) •� k (� N N 00 co a0 cq � N N 69 (f} N (D O O Q O N 4 0 P7 609 � O � M (D N 4C] O (D V u7 m O U7 tf] V LQ N N ER 69 U C U9 O O O (D N M 69 N 00 LO m O V (0 O N m V C OD coC0 h co M 'm C6 N W (D h OJ O M (D m 61) 69 N m r. b9 (t3 NCD y N N C j w ro R d C N m Z Z C Z y Z C Z ,iLL U_ ? U_ U- © Lc y C J O —1 r. J J a �d a w o w L w w w y LU a w mwow aw w U- O N O p 47 p (O p DO p Cn p O r r O PAGE 13 VEOLIA i WATIER Office& Plant Location: 11100 501, St NE Albertville MN 55303 1 k-N_ ftl�r Office- 763-497-3611 Fax - 763-497-3611 Emergency V Monthly Operations Report John Seifert - General Manager Operators: Andrew J. Ahles -Supervisor& Facilities Manager Dustin W. Carlson -Asst. Supervisor& Facilities Manager Jennifer Thomas -Office Manager Joseph Hill - Lead Operator Ruth Klick - Project Associate Allan Gansen -Operator Delena Daleiden -Admin. -Finance Jacob Irwin -Operator Donna Larson -Admin. Fred Hoilles -Operator April 2022 Executive Summary Joint Powers effectively produced 66,149,000 gallons of water in the report month.All bacteriological samples were negative. The average fluoride concentration was 0.73 mglL(Limits are 0.5&0.9). The total production to the distribution system was 65,564,900 gallons.and actual consumer use was 52,393,900 gallons, an average daily amount of 1.75 million gallons per day.The injection phase total of the ASR cycle for April was; 13,171,000 gallons.The ASR injection total for the 2022 cycle is 74,294,000 gallons. Operations The standard operations of the facilities include: Daily testing of fluoride and chlorine in the system. Monthly performance inspections on wells. Monthly bacteriological sampling (25 samples). 4o Bulk chemical deliveries. • ERT missed reads/meter checks. Chemical feed systems adjustments&maintenance. • Laboratory equipment calibrations. Safety and training meetings. MC Lite meter reading routes for Hanover&St. Michael. Regularly scheduled operations&maintenance meetings. •: Routine daily rounds, inspections,and security checks ❖ Routine weekly off-site facilities inspections and security of the water treatment plant. checks. w Monthly performance inspections of emergency generators. Regular backwashing of filters, reclaiming and pumping Of backwash sludge. Major Activities Uncommon Operations and Major Corrective Maintenance: COVID-19 pandemic response continues. Well House 2 generator transfer switch replaced. T-Mobile rehab. project on the West tower started. Albertville spring hydrant flushing completed. St. Michael spring hydrant flushing started. Started receiving parts from Core & Main for CSAH 19 water main project. Annual inspections& cleaning PM completed on all HVAC units. Started sludge removal project. Started spring start ups for HOA irrigation systems.. Removed second batch of filter media grit to landfill. ❖ Quarterly TAC meeting held in board room. Annual inspection of security&fire alarm system at Well House 2 completed by WIH Security. Annual Community Garden start up completed. Residential service line repaired at 584 Antrim Circle in St. Michael. PAGE 14 -' : �- - y - v —.sv- Safety &Training Each month our staff performs inspections of all safety equipment such as fire extinguishers, eyewash stations,chemical showers, and emergency lighting.We also have safety meetings during the month that consist of both routine and non-routine topics. * This month's safety training topic was confined space entry. Call-Outs (After-Hours Emergency Calls) * There were no call-outs in April for Joint Powers that couldn't be handled by phone. Regulatory Communications Our monthly regulatory communications were completed satisfactorily and on-time.These were: ® The monthly fluoridation report to the MDH O The monthly bacteriological test results to the MDH ® The monthly injection/recovery report to the EPA Major Client 1 Public Relations Issues O No major client or public relations issues Distribution System Statistics Total Hanover St Michael Joint Comments Powers Locates (GSOC) 296 74 219 3 Gopher State One Call,Tickets Received Hydrants Flushed 189 0 44 145 Spring/Fall(Joint Powers Are Albertville) Including water quality issues(Albertville),water Customer Service Visits 19 2 17 0 usage issues,curb stops onloff,water main operations,special locates(not through GSOC)& misc.issues. Inspections 49 16 33 NA These include out-of bounds read checks,leaking MeterlERT Issues/Repairs 63 17 46 NA meters,bad ERTslreplacements,wiring issues, missed reads,etc. Maintenance Work Orders 32 1 0 31 These include issues/repairs®ular maintenance for the dist.systems&JP facilities. Finals 90 10 80 NA Collection Letters 148 27 121 NA Collection Emails 98 7 91 NA _ Collection Calls 46 4 42 NA Shut-Off Door Tags 13 1 12 NA Water Shut-Offs 2 1 0 L 2 NA YTD reconcilable Limit Budget Budget Expenses Balancer LIM 4€33,492 144,201 339,291 *Based on numbers available at the time of this report-Applicable to change as new information is available. Final reconciliation will occur after year-end finances have been processed. ' Appendices Monthly Fluoride Report, Monthly Bacteriological Report, Monthly ASR EPA Report Nin in W ? W to 0 } ? L C J E N C31 Q� m '3 N t] N m C T �' Z! C 7 C 2j dj O 00 ® tr? 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L>.2 2 y 2y y y W U n W wAAv� fi b W PAGE 17 Year: 2022 (2022 Cycle) Month: April U.S. ENVIRONMENTAL PROTECTION AGENCY MONTHLY MONITORING REPORT FOR CLASS V INJECTION WELLS UIC PERMIT NUMBER: MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ADDRESS: 11000 50th St NE WELL NAME: Well 9 CITY/STATE/ZIP: Albertville, MN 55301 WELL COUNTY: Wright PHONE: (763) 497-3611 MONTHLY REQUIREMENTS Total Injection Period Total Report Total Injection Period Volume YTD Volume Month Volume *Injection (Gallons) 53,801,000 13,171,000 1 74,294,000 *Injection Pressure & GPM Average Highest Value Lowest Value "Monthly Injection Pressure (psig) g g 7 *Monthly Injection 'Flow Rate GPM 301 317 306 Total Recovery Period Total Report % of Injection Period Total YTD Volume Month Volume Volume **Recovery (Gallons) 0 0 0.00% COMMENTS: * Injection data from the 2022 cycle only, started on November 15th, 2021. ** Recovery totals from the 2021 cycle, completed in September, 2021. The 2022 ASR cycle began on November 15th„ 2021, with the injection phase. Test well 6 and ASR well 9 were flushed to waste and background testing & sampling was performed on both wells and the injection source, the Joint Powers distribution system, before injection was begun. CERTIFICATION I certify under the penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaiing the information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and punishment. (Ref 40 CFR Section 144.32) Andrew J.Ahles, Water Operations Supervisor & Facilities Manager Name and Off I I Title Signature: Date Signed: PAGE 18 00 a o a o CD CN 00 C� W a J r N (Q LC) M h C) ` ❑ o O I-T I- LO CU O � ai CO co 2 � o � L U .0 0 y W -i m 00 co 0) co (D N O LC) 0) h (D 00 I- lun) x E C0 © N 6 O r/ a N N Q c[) c a E C4 0000 0) Q) 1- y a t9 (p (D (D 1- I- d � E cD f- IT r (Y) c*) V p LL `a LO u7 Lf) in M � 0 0 0 0 0 0 0 ■� o c) o m O _ N IL c LO C) to LO r- �- M N M r7 M c„) co d a m «) c") 0 00 c0 Fa CL a V C w m O Itl 3 _3 'C S E d co N qy J N 3 r L) N C ❑ ❑ (n C) N a d U o 0 '� N N N N Ncli C14 N � C3 0 ON O C] CD C) 0 N CV N N D- r r r r N Q) C _ 0 co❑ r, r N ce) CJ^i ui LL Z O 4 O O O O b Q N O O C C C C C m` m � m 01} lL a m :E iE Y :EJ� qt U CL 0 0 0 0 0 0 0 0 PAGE 19 ti CD D LO cE co CD e) O O O O CD N 0 LO M T O r r T T T T T a w h .L co t 0 C M O O © 0 C o M N CO M M M 4 a w a� c 00 c C7 O N C7 r LO T O Q LU a1 J O N O C7 C7 O o - N r M N m cam') M M w co O O9 O00 OD o o C) o o a a a w a o O o ~ m 6 Q Ln p O O OQ o v N v v v v ¢ w a a w Q. co }� .J M CO J LL") U) LC) LC) C7 0 a c U') co LO Ln In Ln U') C)N O U = O p 0 0 O C:,) O Q ;i._J C 0- CD o a o 0 o O " d `1c v :::j o ooc Oc d o o q N E co qr IRt T COO LnQ 2 *oft U co r- 0) co 00 0') a w a Mo z u7 o O0) CR aCD go mO CD 0 0 N ' M N c (D C) O O O OT a �( V V V V V w c CL ti x C ti Cry. coL[) Lry In O 0 8 c V T V V V V N Q w m fl C? d U aci o rn 72 -o 0 cn m v E `ma L o U O Lim U K N p € N N N N N (14 N N m n o cv H g o Q a) al C7) 0) rn 0) m o c O w .v j w c m c N c w c m e v c a� c N Ce m H w a o a Z.2 0 o } a oy w ¢ — c ? 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Coir RT 4 GO E Q O Q r r r r WI) 0 R p w _ d W `ir t o N QO CD O O 4 ED C-4 O O N c- N N r CO L r r d � U W E cv 1 Q 4 O LO N N cli o p O O O d 0 0 Q m a W 6 o � C7 U J OS Iti Q (DN N 0 9 W ' '1: r L(1 COIt CL E E = p o C] Cf) m c*) N a ° a V1 m W a _ C C 7 ai ON .0 @ m O 04 m N C N E '6 C j C p) 071 C J US'�7 t9 z CD E ° � ❑ i C14 Ncli 9 9 G N N N w W # # # # # & N N & & & 0 g q N q q p Q p LO Q p m o o « » g p m r o / ƒ ƒ ƒ ƒ f ƒ ƒf ± u w 2 u L w w w L w % 2 E2 2 2 « m � 2 LEU) a � @ £ \ 0 $ \ 2>1 m 0 a) c � 9 C) w % \ § m % G < / km § 0- — In o / k / 9U-) © 0 o o $ dCM G CIA � / } D 7 � 7 7 7 cm 7 7 7 I v a ® 2 § § $ § k t G 2 £ 2 2 4 8 2 0 / 7 < E / Co $ k 7 z U 0 ° E © ° k \ 2 e L: C � O o 0 0 \ 7 0 o Q o > » O 2 2 \ \ 2 a o o E o m @ g o w 0@ o / / ƒ o o o E / E o 2 o ƒ \ p 0 o o — 2 ƒ 7 § k / / k - 2 � �_ o § / k S O @ U c m 6 Q n 6C) / PAGE24 Year: 2022 (2022 Cycle) Month: April UIC PERMIT NUMBER: MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION: Well 9(Mt. Simon) Detection Well Well Well Well Federal Constituent Units Limit 5% 30% 60% 100% Drinking Water Method Recovery Recovery Recovery Recovery Standard Date Temperature °C H Std Units Conductivity us/cm ORP mV Dissolved Oxygen(DO) m /L Chlorine, Total Residual m IL 0.01 Field Tested Aluminum u /L 4 200 EPA 200.8 Arsenic u /L 0.5 10 EPA 200.8 Calcium u /L 400 EPA 200.8 Copper u /L 0.5 1000 EPA 200.8 Iron ug/L 50 300 EPA 200.8 Lead ug/L 0.1 EPA 200.8 Magnesium u /L 100 EPA 200.8 Manganese ug/L 0.5 1 50 EPA 200.8 Potassium u IL 20 EPA 200.8 Sodium a /L 50 EPA 200.8 Alkalinity,Total as CaCO3 m /L 5 SM 23206 Chloride mg/L 2 250 SM 4500-CI E Fluoride m /L 0.1 2 SM 4500F/C Nitrogen,Ammonia m /L 0.04 EPA 350.1 Phosphorous m /L 0.4 EPA 365.4 Silica, Dissolved m /L 1 EPA 200.7 Sulfate m /L 2.5 250 ASTM D516-02 Total Hardness by 2340E m /L 1420 EPA 200.8 Nitrogen, Kjeldahl, Total m /L 1 EPA 351.2 Total Organic Carbon m /L 2 EPA 9060 Gross Alpha pCi/L EPA 900.0 Adjusted Gross Alpha pCi/L 15 Ra-226 Ci/L 5 EPA 903.1 Ra-228 pCi/L 5 EPA 904.0 Ra-226+ Ra-228 Ci/L 5 Total Uranium (238) ug/L 0.5 EPA 200.8 Bromodichloromethane u 1L 0.5 EPA 524.2 Bromoform u /L 4 EPA 524.2 Chloroform u /L 0.5 EPA 524.2 Dibromochloromethane u /L 0.5 EPA 524.2 Total Trihalomethanes Calc.) u /L 80 EPA 524.2 Dibromoacetic Acid tUILL 1 EPA 552.2 Dichloroacetic Acid 1 EPA 552.2 Monobromoacetic Acid 1 EPA 552.2 Monochloroaccetic Acid 1 EPA 552.2 Trichloroacetic Acid 1 EPA 552.2 Total Haloacetic Acid ug/L 60 EPA 552.2 Uranium-234 pCiIL HSL-300 Uranium-235 pCiIL HSL-300 Uranium-238 pCiIL HSL-300 Not Tested RP\fICPli rPciiltc rWraiv�rl nn 1()!7117(]71 frnm lah PAGE 25 Year: 2022 (2022 Cycle) Month: April UIC PERMIT NUMBER: MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION: Test Well 6(Mt. Simon) Detection Test Well 6 Test Well 6 Test Well 6 Federal Constituent Units Limit Background 95% 100% Drinking Water Method Injection Injection Recovery Standard Date 11116/2021 Temperature °C 10.1 pH Std Units 7.20 Conductivi u5/cm 0.473 ORP m v -69.60 Dissolved Oxygen (DO) m /L 2.17 Chlorine, Total Residual ug/L 0.01 0.00 Field Tested Aluminum u /L 4 <1.5 200 EPA 524.2 Arsenic u /L 0.5 1.10 10 EPA 524.2 Calcium ug/L 400 75,300 EPA 524.2 Copper a /L 0.5 3.60 1000 EPA 524.2 Iron u /L 50 1,550.00 300 EPA 524.2 Lead u /L 0.1 0.37 EPA 524.2 Magnesium u /L 100 26,200.00 EPA 524.2 Manganese u /L 0.5 213.00 50 EPA 524.2 Potassium ug/L 20 2,050.00 EPA 524.2 Sodium u 1L 50 4,640.00 EPA 524.2 Alkalinity,Total as CaCO3 m /L 5 <0.79 SM 23208 Chloride mg/L 2 0.58 250 SM 4500-Cl E Fluoride m /L 0.1 0.16 2 SM 4500F/C Nitrogen,Ammonia m 1L 0.04 0.11 EPA 350.1 Phosphorous m /L 0.4 0.04 EPA 365.4 Silica, Dissolved m /L 1 14.70 200.7 MET ICP Sulfate mg/L 2.5 16.00 250 ASTM D516-02 Total Hardness by 23406 m /L 1420 296.00 EPA 200.8 Nitrogen, Kjeldahl,Total m /L 1 0.20 EPA 351.2 Total Organic Carbon m IL 2 0.91 EPA 9060 Gross Alpha pCi/L 6.91 EPA 900.0 Adjusted Gross Alpha pCi/L 4.21 15 Ra-226 pCi/L 4.78 5 EPA 903.1 Ra-228 pCi/L 3.06 5 EPA 904.0 Ra-226+ Ra-228 pCi/L 7.84 5 Total Uranium ug/L 0.5 2.70 EPA200.8 Bromodichloromethane u 1L 0.5 <0.10 EPA 524.2 Bromoform u /L 4 <0.20 EPA 524.2 Chloroform ug1L 0.5 <0.20 EPA 524.2 Dibromochloromethane u 1L 0.5 <0.10 EPA 524.2 Total Trihalomethanes(Calc.) u /L 0.00 80 EPA 524.2 Dirbomoacetic Acid u /L 1 <0.50 EPA 552.2 Dichloroacetic Acid a /L 1 <0.60 EPA 552.2 MonobromoaceticAcid u /L 1 <1.00 EPA 552.2 Monochloroaccetic Acid u /L 1 <2.00 1 EPA 552.2 Trichloroacetic Acid ug/L 1 <0.70 EPA 552.2 Total Haloacetic Acid u /L <2.00 60 EPA 552.2 Uranium-234 pCi/L 1.550 HSL-300 Uranium -235 pCi/L 0.0263 HSL-300 Uranium -238 pCi/L 0.387 HSL-300 PAGE 26 Unfinished Business L KaNT POWERS WATER BoA D ALK i WI-cf • HAW VC-,Z - ST, I~neHA F-1. Joint Powers Water Board Tel.:763-497-3611 11100 50"5t NW Fax:763-497-4908 Albertville MN 55301 www.joinipowerswaterboard.org EMEMO TO : Joint Powers Water Board FROM : John Seifert DATE : May 16, 2022 SUBJECT : Insurance Renewal - Update from April 25th Meeting At the April 25th board meeting the Board received a presentation on the annual renewal of insurance with the League of Minnesota Cities Insurance Trust (LMCIT). This presentation was supplied by Dan Zachman, the local insurance representative for the LMCIT. At the meeting a discussion regarding the annual premium with regards to various "Deductible Limits" were discussed. It was decided to table this item to allow staff to work with Mr. Zachman to supply the Board with options on a new annual premium that compared different levels of deductibles. Currently, the Board's annual policy allows for a premium based on $500.00 per allowance/claim. Attached is a comparison spreadsheet that looks at options to change from the current $500 deductible. The numbers represent what the Board would see in savings or increase costs based upon the assumption of keeping the same deductible as 2021, Staff recommendation is to keep the same deductible at $500.00. The increase to $1,000,00 would save the Board $180.00, assuming that our claims experience average of one per year is realized. If a second claim was required in a calendar year the Board would see an increase to the cost of claims at any other level. Recommended Potential Motions: A. "Motion to approve the LMCIT annual policy renewal with a $500.00 deductible" B. "Motion to approve the LMCIT annual policy renewal with a $1,000.00 deductible" THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT.READING, DISCUSSION,DISTRIBUTION,OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAM THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS.IF YOU HAVE RECEIVED THIS FAX IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 28 O O O O O O O O P— Efi N (Q LO SF5 [i} N E m 5 D O O C? C7 (D C7 f�— yQ1 N r M O x} oc r 4 r Ln p cri to Y. tU E � Z o o O O O o O O O n CD O co r-: U 00 CO r Eo L _© Cor N L p O V Q O 0) fl.. 4 ©0 E E9 Era t U Ql O O 0 0 N .0 O O O O C C CollCo_ Co CO Co Cl U) U 64 65 64 77 U _ 2 ea E o o E] o J 0 0 0 0 N E o N CN o Q r O C ( CV N N r �s e`a 4 0 0 0 0 0 0 0 0 m o 0 0 0 B 0 0 00 Ln o 0 0 Ld C a� 0 - PAGE 29 Memo Date: Monday, May 23, 2022 To: Joint Powers Water Board From: Christopher Larson Subject: Raw Watermain Repair Update Water has been observed coming up from the ground on the north and south side of 50t1 Street NE in the vicinity of the pumphouse. It is suspected that water is leaking from the raw watermain. The raw watermain was excavated on the south side of 501h Street NE and no leaking was observed, although the soil was wet. A meeting was held to discuss a plan for identifying and repairing the leak. The meeting minutes are attached. Additional update will be provided at the Board meeting. hdd c.Con) 701 Xenia Avenue SouthSuite 60OMinneapoli5,MN 55416-3636 (7631591-5400 PAGE 30 FN Meeting Minutes Project: Joint Powers Water Board—Raw Water Line Leak Subject: Pre-Construction Strategy Meeting Date: Tuesday, May 10, 2022 Location: Joint Powers Water Treatment Plant Attendees: John Siefert,Veolia Adam Nafstad, City of Albertville Andrew Ahles,Veolia John Middendorf, City of Albertville Dustin Carlson,Veolia Nick Preisler, City of St. Michael Ruth Klick,Veolia Chris Larson, HDR Meeting Objectives: 1. Discuss approach to identifying and repairing leak in raw water main. Discussion Topics: 1. Background a. Water observed coming out of the ground on the south side of the road in a "boil". b. Water observed coming out of valve boxes on the north side of the road. c. The raw watermain is in a casing pipe under the road and water could be travelling through the casing or inside the pipe wrap. d. Raw pipe was excavated on the south side of the road. No leaks were observed, but the soil in the hole was wet. e. Until recently, Veolia was relying on wells at the water treatment plant to avoid using the raw water main. This is primarily Wells 2 and 4 because Well 1 is down and Well 3 is having electrical issues. 2. Plan moving forward a. Well 5 was started (morning of 5/10)to check for water getting to the surface. A small weep was observed in the embankment on the south side of the road in the previous excavation. b. A contractor will be notified to get on their schedule for repairs. c. A portion of the raw water line will be isolated with valves and pressurized from the hydrant near the pumphouse (from valve 46+06 to valve in WTP parking lot) i. If a leak is observed, it will be excavated and repaired. ii. Veolia has spare parts on hand in case emergency repairs are needed iii. If the watermain holds pressure and leaks aren't observed, we will regroup to come up with a new plan. PAGE 31 FN Action Items: I. Perform pressure test 2. Try to locate additional plans that show watermain in the area (Andy/Chris) PAGE 32 New Business JOINT POWERS WAT E BOARD ALKrA�Vfttf - HANJ0 FiQb - 57, FICHAH. Joint Powers Water Board Tel:763-497-3611 11100 501"St NW Fax:763-197-4908 Albertville MN 55301 www.jointpowerswalerboard.org EMEMO TO : Joint Powers Water Board FROM : John Seifert DATE : MAy 17, 2022 SUBJECT : Repairs to Well No. 3 In researching the problems associated with Well No. 3 operation it was discovered that the well motor and or wiring had failed and was in need of replacement. This well was last service in 2010. With a review of records and setting of the pump elevations staff worked with Chris Larson to proceed with Request fFor Quotations (RFQs) The RFQ process utilized a basis of bid to standardize the proposals. At the time of Board packet creation the quotes had not been received. The recommendation for the lowest RFQ will be made available Thursday morning to Chris Larson and proved to the board when verified by staff and HDR. The recommended scope in the RFQ will provide for the overdue service scheduled for well no.3 with the following outcomes:. • Pull Well system complete - Pump and motor. • Replace Motor and Pump assembly. • Provide necessary drop pipe to specified setting depth. • Reinstall pump and well system with level reading provisions. • Start-up and as-builts of final installation for JPWB files. Recommended Motion: - Pending Final Recommendation of lowest RFQ provided by Engineer. (SEE MAY 23, 2022 MEMO FROM HDR - Chris Larson ) THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT.READING, DISCUSSION,DISTRIBUTION.OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS,IF YOU HAVE RECEIVED THIS FAX IN ERROR.PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 34 F)iiiiiZ Memo Date: Monday, May 23, 2022 To: Joint Powers Water Board From: Christopher Larson Subject: Well 3 Rehabilitation Quotes Well 3 is currently out of service due to a failed motor and was also due to be rehabilitated. Quotes to rehabilitate Well 3 were solicited from three contractors including Traut Wells, E.H. Renner, and Keys Well Drilling. The results of the quotes are as follows (attached): Keys Well Drilling $56,050.00 E.H. Renner&Scans $60,232.50 Traut Wells $89,470.00 The quotes were broken down into unit prices. It is possible that some of the items will not be necessary, and the final costs will less than the quoted amount. HDR and Veolia have worked on several projects with Keys in the past and have been satisfied with their work. Therefore, we recommend awarding the project to Keys Well Drilling in the amount of$56,050.00. hdrinc.com 701 Xenia Avenue SouthSuite 600Minneapolis,MIN 55416-3636 (763)591-5400 PAGE 35 Joint Powers Water Board Quotation for Well Pump No. 3 Maintenance Project May 16, 2022 Scope of Work: Remove well pump, inspection, recommend repairs, and reinstall pump. Chlorinate well, collect bacteria sample, start-up pump and test. Pump Information: Grundfos 1100s1250-3 1320 gpm @ 300`TDH 130 Feet 10" Drop Pipe 125 hp, 3600 rpm Franklin Motor Item Units Qty Unit Price Total Price 1. Remove& Reinstall Submersible Pump & Motor. LS 1 58 ot) 2. Televise Well—Color with Down Hole and Right Angle Views EA 1 /f(OO 3. Furnish and Install New 10"T&C Drop Pipe and couplings. LF 140 4. Double Jacketed Wire 4/ott LF 150 y'g "® 7, Zap 5. Furnish and install 1.25" poly sounding tube (install two 1.25" sounding tubes) LF 280 3oO ?q0 6 6" Check valve EA 1j D 260--l" 7. 10"x6"Transition Fitting—drop pipe/pitless EA 1 JJd d w //©O G' 8. 10"x6"Transition Fitting—drop pipe/pump EA 1JCIO JJ p p °y 9. Replace Pitless 0-rings EA 1 10. Replace Pump End - Gruf%d�D5 EA 1 3a0o'=_ SZoO" 11. Replace Motor SME EA 1 /(>, Oo 12. Collect and analyze bacteria sample LS 1 13. Allowance for Miscellaneous Repairs LS 1 $5,000 $5,000 Total Price: S ofUSD r Company Name: We�11 & Y riq Address: /0c.-J Completed By: r✓Ofti9��5 /`+�H� Date: PAGE 36 Joint Powers Water Board Quotation for Well Pump No. 3 Maintenance Project May 16,2022 Scope of Work: Remove well pump, inspection, recommend repairs, and reinstall pump. Chlorinate well, collect bacteria sample, start-up pump and test. Pump Information: Grundfos 1100s1250-3 1320 gpm @ 300' TDH 130 Feet 10" Drop Pipe 125 hp, 3600 rpm Franklin Motor Item Units Qty Unit Price Total Price 1. Remove & Reinstall Submersible Pump & Motor. LS 1 7,500.00 7,500.00 2. Televise Well—Color with Down Hole and Right Angle Views EA 1 1,900.00 1,900.00 3. Furnish and Install New 10"T&C Drop Pipe and couplings. LF 140 128.00 17,920.00 4. Double Jacketed Wire 4/ott LF 150 52.25 7,837.50 5. Furnish and install 1.25" poly sounding tube (install two 1.25" sounding tubes) LF 280 6.00 1,680.00 6. 6" Check Valve EA 1 930.00 930.00 7. 10"x6"Transition Fitting—drop pipe/pitless EA 1 250.00 250.00 8. 10"x6"Transition Fitting—drop pipe/pump EA 1 250,00 250.00 9. Replace Pitless 0-rings EA 1 160.00 160.00 10. Replace Pump End Grundfos 11 0051250-3 EA 1 5,500.00 5,500.00 11. Replace Motor SME 8" 2 POLE 460/60/3PH EA 1 11,275.00 11.275.00 12. Collect and analyze bacteria sample LS 1 30.00 30.00 13. Allowance for Miscellaneous Repairs LS 1 $5,000 $5,000 Total Price: 60,232.50 Company Name: E.H. Renner&Sons, Inc. Address: 15688 Jarvis St. NW ELK RIVER, MN 55330 Completed By: Katie Renner Welle Date: 5/17/2022 PAGE 37 Joint Powers Water Board Quotation for Well Pump No. 3 Maintenance Project May 16, 2022 Scope of Work: Remove well pump, inspection, recommend repairs, and reinstall pump. Chlorinate well, collect bacteria sample, start-up pump and test. Pump Information: Grundfos 1100s1250-3 1320 gpm @ 300'TDH 130 Feet 10" Drop Pipe 125 hp, 3600 rpm Franklin Motor Item Units Qty Unit Price Total Price 1. Remove& Reinstall Submersible Pump & oV '70 Motor. L5 2. Televise Well--Color with Down Hole and Right Angle Views EA 3. Furnish and Install New 10"T&C Drop Pipe o� �., and couplings. LF 140 y 4'�, AL--li UV, 4. Double Jacketed Wire 4/ott LF 150 5. Furnish and install 1.25" poly sounding tube (install two 1.25" sounding tubes) EF 280 6. 6"Check Valve EA 1 7. 10"x6"Transition Fitting—drop pipe/pitless EA 1 8. 10"x6"Transition Fitting—drop pipe/pump EA 1Ov 9. Replace Pitless 0-rings EA 1 10. Replace Pump End EA 1 11, Replace Motorr � EA 1 ��' �01 , 12. Collect and analyze bacteria sample LS 1 13. Allowance for Miscellaneous Repairs LS 1 $5,000 $5,000 _ Total ddry ?0 price: Company Name Address: 3Z64 Q Cs M '133 Mt�36Y)i Completed By: Q i Date: 57 PAGE 38 ,)DINT POWERS WATERBoARD km'.� 4LRFQVfL1-C - H/1.WVNZ - 57, F-MVIN Joint Powers water Board Tel.:763-497-3611 11100 50'St NW Fax:763-097-4908 Albertville MN 55301 www.jointpowerswaterboard.org EMEMO TO : Joint Powers Water Board FROM : John Seifert DATE : May 17, 2022 SUBJECT : Call for a Special Meeting on June 16, 2022 The Joint Powers Water Board and Wright County have entered into a cooperative construction agreement that will provide for the reconstruction of a portion of CSAH 19 road section. Within the road section, the construction project will replace a JPWB water line with a larger size main and upgraded services, The County has advertised for bids to be publicly opened on June 14, 2022. In an attempt to capture as many construction days for the contractor to meet the tight timeline, it will be necessary to have the JPWB awarded soon after the County bids are received. Working with Chris Larson from HDR, the staff is recommending a special meeting be held on June 16, 2022, at a time agreed upon by the Board, to award the JPWB portion of the project.. Recommended Motion: • Motion to call for a special meeting of the Joint Powers Water Board on June 16, 2022 at TBD p.m. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT.READING. DISCUSSION,DISTRIBUTION,OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR H!5 OR HER EMPLOYEES OR AGENTS.IF YOU HAVE RECEIVED THIS FAX IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 39 C_ 11QT POWERS WATER BoARD Joint Powers Water Board Tel.:763.497-3811 11100 50"St NW Fax:783-497-4908 Albertville MN 55301 www.jointpowerswaterboard.org W EM O TO : Joint Powers Water Board FROM : John Seifert DATE : MAy 17, 2022 SUBJECT : Repairs to Well House Heating/Cooling Unit The onsite well house and control building at JPW utilizes a pad mount 7.5 ton air conditioning unit that has experienced problems with maintaining adequate cooling for the electronics and Variable Frequency Drives housed in the building. The 18 year old unit has been found to have a non-functioning second stage inside the units that resulted in the loss of the freon gas from the unit. In researching the problems associated with operation, it was discovered that the unit is beyond repair and will need to be replaced, Staff has worked with three separate contractors to provide cost estimates for the work. The following is a schedule of costs. for the removal of a non-functioning unit and installation of a new unit, less minor electrician hookup costs. 1. 1 B & D Plumbing, Heating & A1C Inc. "$20,882.41 2. Comfort Matters $18,288.00 3. Yale Mechanical $21,975.00 Recommended Motion: • Motion to authorize replacement of well house HVAC unit with B&D of St. Michael, MN. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT.READING, DISCUSSION.DISTRIBUTION,OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS.IF YOU HAVE RECEIVED THIS FAX IN ERROR.PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 40 Other Business / Correspondence John. Our discussion surrounded issues with quotes for work on Well No. 1. It is my understanding that several quotes were obtained. The lowest quote was predicated on a specific lead time. Based on the represented lead time, the Board approved the staff recommendation to proceed with the lowest quote. Since the Board approval, it has been discovered that the lowest quote cannot meet the represented lead time. The second lowest quote (approximately $1,200 more) has indicated that they have all needed materials to meet the lead time. I further understand that no agreements have been executed between the Board and the lowest quote. Because of the ability to meet lead times, staff would like to proceed with the second lowest quote. Under these circumstances, I do not see an issue with a change in direction and contracting with the second lowest quote. State statute only applies lowest responsible bidder requirement to seal bids that meet or exceed the $175,000 threshold. Further, the lack of an agreement with the lowest bidder and no evidence that they have reasonably changed their position based on the decision of the Board or actions of staff, bolsters the Board's flexibility in changing direction. You asked me if Board approval is necessary to change direction. Since the Board did approve the lowest bidder, I would opine that approval is necessary moving forward with the second lowest bidder. I understand that staff will need to move fast because the item needed is available now, but they only have one. The options are to have staff move forward with the second lowest bidder and then the Board can ratify the staff's actions at the next regular meeting or to have the Board hold a special meeting to obtain pre-approval. If the latter is chosen, the special meeting will need to follow the requirements of Minn. Stat. 13D.04. Notice must be posted at least 3 days before the meeting. The Statute does not provide who may call a special meeting nor is that direction found in the Board's governing documents. With that said, I would suggest that staff contact the Chair to inform the Chair of the issue and staff's proposed course of action. Then the Chair can make the decision if the matter can wait for ratification or input from the other Board members is necessary. If it is necessary, then a special meeting should be called for with at least 3 days' notice. Under the current governance of the Board, the Chair can call the special meeting and have staff post notice. If a special meeting it to be held, please contact me if assistance is required to draft the notice. Please contact me with any questions. Scott B. Landsman HOFF Partner 1952.746.2709 R Hoff Barry, P.A. 100 Prairie Center Drive, Suite 200 Eden Prairie, MN 55344 952.746.2700 1 hoffbarry.com PAGE 42