2022-05-23 Joint Powers Water Board Mintues Joint Powers Water Board
Regular Meeting Minutes
May 23, 2022
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Vice Chairperson Chris Kauffman, on Monday, May 23, 2022 at 6:00 p.m. at the Joint Powers Water
Board Water Treatment Plant, 11100 5016 St NE, Albertville, MN 55301.
Board present: Tom Dierberger, Joe Hagerty, Chris Kauffman, Rob Olson, Nadine Schoen.
Board absent: Jillian Hendrickson.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager; Andrew Ahles,
Water Department Supervisor / Facilities Manager; Larry Cook, President West Region.
Staff absent: Dustin Carlson, Assistant Water Department Supervisor / Facilities Manager; Zac
Foster, Project Manager.
Engineering present: Chris Larson, HDR Engineering.
Insurance Provider present: Dan Zachman, Zachman Insurance Agency.
2. Approve Agenda. Seifert asked to add Item 5.4 EDA Lien Release to the Agenda. Olson
moved, Hagerty seconded, to adopt the Agenda as presented with the addition of Item 5.4 EDA Lien
Release. Motion carried 5-0.
3. Approve Consent Agenda. Dierberger moved, Schoen seconded, to approve the Consent
Agenda below. Motion carried 5-0.
3.1 April 25, 2022 Regular Board Meeting Minutes
3.2 May List of Claims
3.3 Authorization to Purchase VFD for Well No. 1.
3.4 May 2022 Budget Report
3.5 Joint Powers April 2022 Investment Summary Report
3.6 May 2022 Cash Balances Report
3.7 April 2022 Monthly Operations Report
4. Unfinished Business.
4.1 Insurance Renewal. At the April 25, 2022 Board meeting, the Board requested that
Zachman supply it with options on a new annual premium that compared different levels of
deductibles. Seifert and Zachman went over the options and scenarios of a $500, $1,000,
$5,000 or $10,000 deductible. Motion by Hagerty, Schoen seconded, to approve a $1,000
insurance deductible. Motion carried 5-0.
4.2 Raw Watermain Repair Update. Seifert updated the Board on the raw watermain repair
located across the street from the Water Treatment Facility. Staff is working with Larson to
repair this watermain in June 2022. No action required.
5. General Business.
5.1 Repairs to Well No. 3. Seifert informed the Board that Well No. 3's motor and wiring
have failed and need replacing. Three bids were received to repair Well No. 3's motor and
wiring: Keys Well Drilling ($56,050); E.H. Renner & Sons ($60,232.50); and Traut Wells
($89,470). Seifert recommended the Board proceed with Keys Well Drilling's bid of $56,050.
Motion by Hagerty, Olson seconded, to approve Keys Well Drilling's bid of $56,050 to repair Well
No. 3's motor and wiring. Motion carried 5-0.
Joint Powers Water Board
Regular Meeting Minutes
May 23, 2022
Page 2
5.2 Call for Special Meeting on June 16, 2022. Seifert and Larson asked the Board to
approve a special meeting be held at 5:00 p.m. on June 16, 2022 to award the Joint Powers
Water Board's portion of the CSAH 19 watermain and road project. Motion by Olson, Dierberger
seconded, to approve a special meeting be held at 5:00 p.m. on June 16, 2022 to award the
Joint Powers Water Board's portion of the CSAH 19 watermain and road projects. Motion carried
5-0.
5.3 Well House Air Conditioner Replacement. Seifert informed the Board that the heating
/ cooling unit in the onsite well house has been experiencing problems with maintaining
adequate cooling for the electronics and Variable Frequency Drives housed in the building. It
was determined that the unit is beyond repair and needs to be replaced. Three bids were
received: B&D Plumbing, Heating & A/C Inc. ($20,882.41); Comfort Matters ($18,288); and
Yale Mechanical ($21,975). Seifert asked for Board approval to allow staff to accept the lowest
bid based on the outcome of the submitted insurance claim. Motion by Olson, Dierberger
seconded, to allow staff to accept the lowest bid to replace the well house heating / cooling
units based on the outcome of the submitted insurance claim. Motion carried 5-0.
5.4 EDA Lien Release. Seifert explained to the Board that there is a parcel with an EDA lien
that should have been satisfied at the time of its sale years ago. Since that time, the parcel has
been split into smaller parcels. There are now pending sales on two of those smaller parcels.
Seifert met with the Board's attorney, Scott Landsman, to discuss options. Landsman's
suggestion is to execute a partial release to allow the closings to move forward. This does not
waive charges, but allows the sales to occur. Seifert asked for Board approval to execute a
Partial Release of Notice of Trunk Availability Charge to allow the sale of the two parcels to take
place. Motion by Olson, Kauffman seconded, to approve execution of a Partial Release of Notice
of Trunk Availability Charge to allow the sale of the two parcels to take place. Motion carried 5-
0.
Kauffman and Olson left the meeting and Schoen took over meeting responsibilities of Chairperson
at 6:51 p.m.
6. Engineer. Larson told the Board that all parts for the CSAH 19 project will be here on time.
Since the project has grown in scope, there is now a question as to who will handle inspections.
Seifert told the Board that it is likely that we will bump outside of the road right-of-way, so a
right of entry letter will be mailed to residents who might be affected to preaddress this should
it occur.
7. Operations. Seifert told the Board that the hydrants have all been flushed and repaired.
8. Office. Seifert told the Board that a survey is being done on the water treatment facility to look
at the risk to redo lighting. This may result in government funds to help replace lights.
9. Other Business / Announcements / Correspondence.
9.1 Legal Opinion on Special Meeting. Seifert gave a brief update on what is required to
hold a special meeting. No action required.
10. Adjourn. Hagerty moved, Dierberger seconded, to adjourn the Joint Powers Water Board
meeting at 7:05 PM. Motion carried 3-0.
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as, Recording Secretary