2022-06-27 Joint Powers Water Board Minutes Joint Powers Water Board
Regular Meeting Minutes
June 27, 2022
Page 1
1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by
Treasurer, Nadine Schoen, on Monday, June 27, 2022 at 6:00 p.m. at the Joint Powers Water Board
Water Treatment Plant, 11100 501h St NE, Albertville, MN 55301.
Board present: Tom Dierberger, Joe Hagerty, Rob Olson, Nadine Schoen.
Board absent: Jillian Hendrickson, Chris Kauffman.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager; Andrew Ahles,
Water Department Supervisor / Facilities Manager, Dustin Carlson, Assistant Water Department
Supervisor/ Facilities Manager.
Staff absent: Zac Foster, Project Manager.
Engineering present: Chris Larson, HDR Engineering.
2. Approve Agenda. Seifert asked to add two items under Office. (1) Staff authorization to
process a sizeable overpayment; and (2) Remedying an error found in Hanover Utility Billing.
Hagerty moved, Olson seconded, to adopt the Agenda as presented with the two addition as
requested. Motion carried 4-0.
3. Approve Consent Agenda. Dierberger moved, Olson seconded, to approve the Consent
Agenda below. Motion carried 4-0.
3.1 May 23, 2022 Regular Board Meeting Minutes
3.2 June 16, 2022 Special Board Meeting Minutes
3.3 June 2022 List of Claims
3.4 June 2022 Budget Report
3.5 Joint Powers May 2022 Investment Summary Report
3.6 June 2022 Cash Balances Report
3.7 May 2022 Monthly Operations Report
4. Unfinished Business. None.
5. General Business. None.
6. Engineer.
6.1 Raw Watermain Repair and Record Planning. Larson told the Board that the 20"
watermain coming from Wells 5, 6 and 7 has been leaking. It has been dug up and appears to
be leaking in the casing under the road. Larson said the likely repair will be installing a new
water line above the existing line. Larson recommended that the Board hire a surveyor to
survey the site and compile their findings and current drawings into a single electronic plan.
Larson asked for Board approval to hire HDR to assist with preparing the watermain repair and
record planning, not to exceed $15,000. Hagerty moved, Olson seconded, to approve HDR's
quote of $15,000 to assist with preparing the watermain repair and record planning. Motion
carried 4-0.
Joint Powers Water Board
Regular Meeting Minutes
June 27, 2022
Page 2
6.2 CSAH 19 Watermain — Construction Observation Services and County Agreement.
Larson told the Board that the CSAH 19 watermain project has been awarded and construction
will begin in early July. The County Agreement that was executed by the Board indicates that
the County will reimburse the Board for Engineering and Design and Construction services for
County items. That reimbursement is $80,360, which is 14% of $674,000, the County's portion
of the project. The estimated construction observation and administration costs for the project
are $114,780. With the County reimbursement of $80,360, this leaves the Joint Powers Water
Board's portion of $34,420. Hagerty moved, Dierberger seconded, to approve HDR's proposal of
$34,420 to handle construction observation services and county agreement for the CSAH 19
watermain. Motion carried 4-0.
7. Operations. Ahles and Seifert gave reports on the below.
• Well 1 VFW Startup. Well 1 is up and running.
• Well 3 Pump and Motor Replacement Complete. The Well 3 pump and motor were
pulled and reinstalled.
• ASR. Injecting was stopped at the ASR at 100MG per cycle and recovery will run through
at least August.
• T-Mobile. T-Mobile is upgrading equipment on both towers.
• Cleaning Towers. Staff is working at getting quotes to clean both towers.
• Lighting Rebates. An Xcel Energy VFD rebate for a 25% bonus has been submitted.
This could mean a rebate of $7,000.
8. Office.
8.1 Nicole/Scott Lucas Refund. Thomas told the Board that a St. Michael resident, Nicole
and Scott Lucas, made an online checking account payment of $7,242 instead of $72.42.
Thomas asked for Board approval to process a refund of $7,242 to the customer, less their May
and June invoices, after August 3, which is after their $7,242 payment clears the bank. Hagerty
moved, Dierberger seconded, to approve staff processing of a refund of $7,242, less May and
June invoices, to Nicole / Scott Lucas after their deposit has been confirmed by our banking
institution. Motion carried 4-0.
8.2 Maverick Construction. Thomas told the Board that staff was contacted by Maverick
Construction, a Hanover business, questioning why they were being billed for an address that no
longer exists and that a refund to this customer might be needed. Staff was never notified that
the address in question was replaced with a new address. It was decided to table this item until
the next meeting when additional investigation and information would be available.
9. Other Business / Announcements / Correspondence.
• 2021 Drinking Water Quality Report. Seifert told the Board that the Consumer
Confidence Reports for all Cities have been completed. No action required.
10. Adjourn. Olson moved, Dierberger seconded, to adjourn the Joint Powers Water Board
meeting at 6:46 PM. Motion carried 4-0.
Jenn' r Thorn , Recording Secretary
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