2022-09-06 City Council Agenda PacketCity of Albertville Council Agenda
Tuesday, September 6, 2022
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
1.Call to Order
2.Pledge of Allegiance – Roll Call Pages
3.Recognitions – Presentations - Introductions
4.Public Forum – (time reserved 5 minutes)
5.Amendments to the Agenda
6.Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled
will be approved by a separate motion.
A.Approve the August 1, 2022, regular City Council Meeting minutes as presented.3-6
B.Approve the August 15, 2022, City Council Workshop minutes as presented.7-8
C.Authorize the Tuesday, September 6, 2022, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
9
D.Approve a Temporary Liquor License for the Albertville Lions Family Fun Day during
the Farmer’s Market on September 15, 2022, from 3 pm to 8 pm.
10
E.Approve street closure request from Family Youth Community Connections for their 8th
Annual Open Streets event on September 10, 2022, from 11 am to 1 pm.
11-13
7.Public Hearing
8.Wright County Sheriff’s Office – Updates, reports, etc.
9.Department Business
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc)
B.Building – None
C.City Clerk
1.Set Special Council Meeting to Canvass 2022 General Election Results 14
(Set the Canvasing Board meeting to certify the results of the November 8, 2022,
General Election for 5:45 pm on Monday, November 14, 2022 in the Albertville
Council Chambers.)
City of Albertville City Council Agenda
Tuesday, September 6, 2022 Page 2 of 2
2. Set Truth in Taxation Hearing
(Set the Truth in Taxation Hearing for the 2023 Levy for 6:15 pm on Monday,
December 5, 2022 in the Albertville Council Chambers.)
D. Finance
1. 2023 Preliminary Budget and Property Tax Levy 15-20
(Motion to adopt Resolution No. 2022-29 adopting the 2022 Preliminary Tax Levy
collectable in 2023.)
(Motion to adopt Resolution No. 2022-30 adopting the 2023 Preliminary Budget.)
2. Approve a Gas Franchise Fee with CenterPoint Energy 21-23
(Motion to adopt Ordinance No. 2022-10 implementing a Gas Service Franchise Fee
on CenterPoint Energy Minnesota Gas for providing gas service within the City of
Albertville.)
3. City Server Replacement 24-51
(Motion to authorize City staff to accept quote from Business Ware Solutions for
server hardware, upgrade, local back-up upgrade and set up for Azure storage not to
exceed $90,000.)
E. Fire – None
F. Planning and Zoning – None
G. Public Works/Engineering
1. Central Park – Review Quotes for Plaza and Trails
H. Legal
1. Temporary Moratorium on the Sale, Testing, Manufacturing or Distribution of
THC Products
52-56
(Motion to adopt Interim Ordinance No. 2022-14 Prohibiting the Sale, Testing,
Manufacturing, and Distribution of THC Products.)
I. Administration – None
10. Announcements and/or Upcoming Meetings
September 12 STMA Arena Board, 6 pm
September 13 Planning Commission, 7 pm
September 19 City Council, 7 pm
September 26 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
October 3 City Council, 7 pm
11. Adjournment
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES August 1, 2022 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7:04 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski
Councilmember Hudson arrived at 7:28 pm
Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, Finance
Director Lannes and City Clerk Luedke
3. Recognitions – Presentations – Introductions
1. Introduction of the new Albertville Royalty Court
The 2021-2022 Albertville Royalty Court Introduced themselves and shared what they enjoyed
most over the previous year. The Court presented the City with their official Royalty Court photo.
The new 2022-2023 Albertville Royalty Court introduced themselves.
The Council thanked the Albertville Royalty Court for attending the meeting.
4. Public Forum - None
5. Amendments to the Agenda
City Administrator Nafstad requested to move Item G. Public Works Waste Water Treatment Plant
Presentation to follow the City Council updates.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
August 1, 2022, agenda as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays:
None. Absent: Hudson. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the July 18, 2022, regular City Council Meeting minutes as presented.
B. Authorize the Monday, August 1, 2022, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of August 1, 2022
6. Consent Agenda - continued
C. Reduce Letter of Credit No. 1053431344, held as security for The Preserve at
Albertville, to no less than $211,435 conditioned on any outstanding balances owed to
the City being paid in full.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
August 1, 2022, Consent Agenda as submitted. Ayes: Cocking, Hendrickson, Hudson, Olson and
Zagorski. Nays: None. The motion carried.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
9. Department Business
Wright County Deputy Kroll reviewed the incidents that have happened in the City of Albertville
within the last few weeks and he answered questions from Council.
A. City Council
There were no City Council updates.
B. Building – None
C. City Clerk – None
D. Finance
1. Approve Tort Liability Insurance Renewal
Finance Director Lannes provided background information insurance renewal and answered
questions from the Council.
City Attorney Couri answered questions from Council regarding the insurance renewal process.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to not waive the
City’s monetary limits on tort liability established by Minnesota Statutes, Section 466.04. Ayes:
Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried.
2. Approve a Gas Franchise Fee with CenterPoint Energy
Finance Director Lannes introduced the item and explained the formula used to estimate the
projected franchise revenue.
City Attorney Couri answered questions from Council regarding the proposed gas franchise fee and
implementation process.
City Administrator Nafstad provided additional background information on the proposed franchise
fee. He said City staff was requesting direction as to whether the Council would like to move
forward with franchise fee.
There was Council discussion regarding the CenterPoint Energy gas franchise fee. The Council
directed City staff to move forward with the fee and send CenterPoint Energy the proposed
Ordinance with a start date of October 1, 2022.
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of August 1, 2022
E. Fire Department Update
Fire Chief Bullen reported he had received edits back from the City of Otsego on the Albertville –
Otsego Fire Protection Agreement. He said these edits included changes to the City’s
reimbursement formula.
City Administrator Nafstad said Albertville has followed a specific formula for the City’s
reimbursement terms which was different than the formulas used by the Cities of Rogers and Elk
River for Fire Protection services in Otsego. He reported if Albertville used a similar formula as the
other cities, it would decrease the amount received for fire service. Administrator Nafstad said he
planned to notify Otsego that Albertville would continue to use the same the reimbursement
formula as in the past.
F. Planning and Zoning – None
G. Public Works/Engineering
1. Waste Water Treatment Plant Presentation
City Administrator Nafstad introduced the item and Mr. Seth Peterson, Senior Principal Engineer
with Bolton & Menk. Mr. Peterson explained how solids run through the current waste water
treatment plant. He explained due do new regulations, the City’s needed to get rid of the current
reed beds and use an alternative system. He provided information on the total construction cost of a
new waste water treatment plant and displayed the preliminary plans for the new building.
Waste Water Supervisor Middendorf provided history information on the current Albertville Waste
Water Plant which included how the system used to work and the different changes to the system
over the years. He answered questions from the Council.
City Administrator Nafstad provided additional details regarding the new discharge regulations for
the treatment of waste water and said this project was being driven by these new regulations. He
answered questions from the Council and said the current reed beds structures could be converted to
other uses after they are no longer needed for the waste water treatment plant. He explained how the
new plant would be funded by the use of debit levy dollars and bonding dollars that the City has
already secured. He provided the proposed timeline which included the final plant design being
approved by the end of the year, the bid process beginning next spring and a 2-year built of the new
plant.
City Finance Director answered questions from Council regarding the waste water plant funding.
H. Legal
1. Interim Moratorium on new Outdoor Storage Areas in Industrial – Zoned
Districts
City Attorney Couri provided background information and stated State Law offers the City the able
to enact a moratorium for zoning on certain land uses to provide the City time to study an issue and
determine whether changes may be needed. He said Albertville has limited land for industrial use
and the City may want to establish a minimum ratio of building square footage to increase the
amount of tax base that could be located on the limited industrial acreage. He said this does not
affect applications currently in house.
City Administrator Nafstad said the City has received many inquiries for outdoor storage recently
and provided the background details on the inquiries. He answered questions from Council.
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of August 1, 2022
1. Interim Moratorium on new Outdoor Storage Areas in Industrial - continued
There was Council discussion regarding the interim moratorium on new outdoor storage areas and
the industrial areas still available in the City.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to adopt
Resolution No. 2022-25 adopting an Interim Ordinance enacting a Moratorium on the
Establishment of Outdoor Storage Areas on Industrial Zoned Properties within the City of
Albertville. (Adoption of the Resolution automatically adopts the Ordinance.) Ayes: Cocking,
Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried.
City Attorney Couri provided an update on the Maeyaert property. He said there are items on the
property that are in violation for the court order. He said he would send a letter to inform Mr.
Maeyaert that the City will at his property on August 12, 2022 to pick up the items if they were not
moved.
City Administrator Nafstad provided additional information on the violation and the assessment
process that would be used to reimburse the City for the fees.
I. Administration
1. City Administrator’s Update
City Administrator Nafstad said AVA secured a loan through the State and they would like to close
on the loan in order to receive the funds. City Attorney Couri said the City has a loan agreement and
staff would work with AVA to complete the forms and send them back to the State. He said no
formal Council action was required because the item was previously approved.
City Administrator Nafstad reported that OSHA made a surprise inspection visit to the City last
week and added City staff has been doing a good job because OSHA did not find any violations.
Administrator Nafstad said the Joint Governance meeting on August 29, 2022, will be held at the
Albertville City Hall at 6 pm.
Announcements and/or Upcoming Meetings
August 8 STMA Arena Board, 6 pm
August 9 Primary Election – polls open 7 am to 8 pm
August 10 Planning Commission, 7 pm
August 15 Council Budget Workshop, 6:15 pm
August 15 City Council, 7 pm
August 22 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
August 29 Joint Governance Meeting, 6 pm
10. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Hudson to adjourn the
meeting at 8:21 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
____________________________
Kristine A. Luedke, City Clerk
Agenda Page 6
ALBERTVILLE CITY COUNCIL WORKSHOP
DRAFT MINUTES August 15, 2022 – 6:15 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the workshop to order at 6:21 pm.
Present: Mayor Hendrickson, Councilmembers Cocking, Hudson, Olson and Zagorski.
Staff Present: City Administrator Nafstad, Fire Chief Bullen and City Clerk Luedke.
2. 2023 Preliminary Budget Presentation
• Relief Association
City Administrator Nafstad introduced the item.
Fire Relief President Asleson provided information on the Fire Relief’s financial portfolio which
included the history of their investments. He said the Fire Relief Association was requesting a
$400 increase for year 2023. He answered questions from Council regarding past increases, the
Relief’s projected assets and when members were fully vested in the program.
Chief Bullen provided additional information on the Fire Relief Association and their pension
fund. He answered questions from Council.
City Administrator Nafstad answered questions from Council regarding the requested increase
and the current Fire Relief Fund balance. He said no action was required at this time because the
Fire Relief Association would submit a formal request to the Council for approval before the end
of the year.
There was Council discussion regarding the requested increase for the Fire Relief Association
and the consensus was to approve an increase of $500 for the Fire Relief Association for 2023.
The Fire Relief Association thanked the Council for their support of the Albertville Fire
Department and Relief Association.
• Review Draft Budget Detail
City Administrator Nafstad said because of the feedback received from the Council at the first
workshop, City staff has made changes to the draft budget and provided the details on the
changes. He answered questions from Council regarding the draft budget levy and the City’s
General Fund reserves.
There was Council discussion regarding the proposed levy increase, the City’s needs over the
next year and the City’s General Fund reserves.
Due to the regular City Council meeting beginning at 7 pm, City Administrator Nafstad proposed
reconvening the workshop until after the regular Council meeting.
Agenda Page 7
City Council Workshop Minutes Page 2
Meeting of August 15, 2022
Mayor Hendrickson adjourned the workshop at 6:57 pm
Mayor Hendrickson reopened the workshop at 8:37 pm.
City Administrator Nafstad stated after the early discussion, he had a modified budget and
provided detail on the modifications. He answered questions from the Council regarding the
City’s General Fund reserves, building permit revenues and the proposed gas franchise fees. He
said once the preliminary budget was approved in September, the final levy could be reduced
when it was approved in December but it could not be increased.
There was Council discussion regarding the use of the General Fund Reserves to reduce the
budget levy, the building permit revenues, the final proposed budget levy and next year’s
possible inflation on future projects. The Council directed City staff to cap the preliminary levy
below 8%.
3. Adjournment
Mayor Hendrickson closed the budget workshop at 8:52 pm.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 8
Mayor and Council Request for Action
September 6, 2022
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Tuesday, September 6, 2022, payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 9
Mayor and Council Request for Action
______________________________________________________________________________
September 6, 2022
SUBJECT: CONSENT – CITY CLERK – TEMPORARY LIQUOR LICENSE
APPLICATION FOR THE ALBERTVILLE LIONS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Temporary Liquor License for the Albertville Lions Family Fun Day
during the Farmer’s Market on September 15, 2022, from 3 pm to 8 pm.
BACKGROUND: The Albertville Lions have submitted a temporary liquor license application
for a Family Fun Day for Thursday, September 15, 2022. The event will be held in the
Albertville Central Park during the Farmer’s Market from 3 pm to 8 pm.
KEY ISSUES:
• The Albertville Lions would like to host a Lions Family Fun Day during the Farmer’s
Market on September 15, 2022.
• The event will be held from 3 pm to 8 pm in Central Park.
• The Lions have submitted a one-day temporary liquor license application to serve beer
and frozen drinks during the event.
• The Albertville Lions have provided the required certificate of liability insurance and
paid the temporary liquor license fee.
POLICY/PRACTICES CONSIDERATIONS: Temporary liquor licenses are subject to the
approval of the Albertville City Council.
LEGAL CONSIDERATIONS: The applicant shall comply with the regulations for a temporary
liquor license.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• The temporary liquor license application is on file in the City Clerk’s Office and is
available upon request.
Agenda Page 10
Mayor and Council Request for Action
________________________________________________________________________________
September 6, 2022
SUBJECT: CONSENT - CITY CLERK – FAMILY YOUTH COMMUNITY CONNECTIONS
OPEN STREETS EVENT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the
following:
MOTION TO: Approve street closure request from Family Youth Community Connections
(FYCC) for their 8th Annual Open Streets event on September 10, 2022, from 11 am to 1 pm.
BACKGROUND: FYCC submitted a request for their 8th Annual Open Streets event to be held on
Saturday, September 10, 2022. The Open Streets event is a national initiative to temporarily close
streets to automobile traffic and promote healthy living and physical activity. There will be local
vendors at the event as well as free family activities.
KEY ISSUES:
• The event will take place on the streets, which include Main Avenue NE from 60th and Main
to 58th and Main, and include all of 58th Street NE extending to Lander and ending at the
Berning’s residence. FYCC is requesting to close these streets during the event.
• The Open Street is an annual event that has been held on the same streets since 2014.
• The estimate attendance including staff and entertainment will be between 2,500 and 6,000
people.
• FYCC has contacted the Wright County Sheriff’s Office for security and traffic control.
• FYCC has confirmed there are no large events scheduled at St. Albert’s for that day and will
contact the Main Avenue businesses of the Dance Studio, 152 Club, Geez, and Neighbors.
• FYCC will be renting port-a-potties for the event.
• FYCC will provide the City with a certificate of liability insurance for the event.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to
approve or deny requests for street closure requests within the City. The City Council has approved
the request as presented in the past.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• FYCC Narrative
Agenda Page 11
Agenda Page 12
Agenda Page 13
Mayor and Council Request for Action
September 6, 2022
SUBJECT: CITY CLERK – SET SPECIAL COUNCIL MEETING TO CANVASS 2022 GENERAL
ELECTION RESULTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Set the Canvassing Board meeting to certify the results of November 8, 2022,
General Election for 5:45 pm on Monday, November 14, 2022 in the Albertville Council
Chambers.
BACKGROUND: The Albertville City Council serves as the Election Canvassing Board for the
City. The Canvassing Board must meet no sooner than three (3) days after the election and no
later than ten (10) days after the election and requires at least a quorum of the Board. The Board
must review the results for correctness. If the Board is satisfied that the tabulation of the votes is
correct, the Board may make the results official. City staff is recommending setting the special
Canvassing Board meeting for Monday, November 14 at 5:45 pm prior to the STMA Arena
Board meeting.
KEY ISSUE:
• The Albertville Council serves as the Election Canvassing Board for the City.
• The Canvassing Board must meet between Friday, November 11, 2022 and Friday,
November 18, 2022 to canvass the election results from the November 8, 2022, General
Election.
• Staff is recommending setting the Canvassing Board meeting for Monday, November 14,
2022, at 5:45 pm prior to the STMA Arena Board meeting.
• A quorum of the Canvassing Board must be present to certify the election results.
POLICY/PRACTICES CONSIDERATIONS: A special meeting must be set between the
third and tenth day after an election to canvass the election results
LEGAL CONSIDERATIONS: Per MN Statute 205.185, sub. 3, between the third and tenth
days after an election, the governing body of a City conducting the general election in November
shall act as the canvassing board, canvass the returns, and declare the results of the election.
Responsible Person: Kris Luedke, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 14
Mayor and Council Request for Action
September 6, 2022
SUBJECT: FINANCE – 2023 PRELIMINARY BUDGET AND PROPERTY TAX LEVY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
• Adopt Resolution No. 2022-29 adopting the 2022 Preliminary Property Tax Levy
collectible in 2023.
• Adopt Resolution No. 2022-30 adopting the 2023 Preliminary Budget.
BACKGROUND: Annually, the budget and property tax levy process start in June with staff
preparing estimates and projections for the following year’s preliminary or draft budget. Through
meetings and workshop sessions, the City Council reviews the preliminary budget and amends it
as desired. Prior to September 30 of each year, the following year’s proposed tax levy is
submitted to Wright County for preliminary certification.
Attached is the preliminary summary budget for 2023.
The preliminary budget for 2023 totals $5,588,715. The budget includes a general fund tax levy
of $2,635,155 for taxes payable 2023, the debt service levy of $637,696 and a levy for capital in
the amount of $1,601,861. The total levy, general fund, debt service and capital has increased
from $4,532,720 in 2022 to $4,874,712, which is a 7.54% increase.
KEY ISSUES:
1. Levy Adoption Schedule: The final levy is not certified until mid December so there is
still an opportunity to review, discuss, and change the 2023 budget and tax levy as
needed. The important thing to note is that the final levy can be less than the preliminary
levy, but it cannot be more. For the preliminary levy, it is best to avoid “locking” into a
levy that could be inadequate to fund operations and programs for next year.
2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of $50,391,
which reduces the general fund levy by that amount.
POLICY CONSIDERATIONS: It is the City’s policy to review and approve the 2023 Budget
and Proposed Property Tax Levy.
FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2023 Budget, we
anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the
budget in designated funds for general reserve, as well as, Albertville’s policy of 50%.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2023
Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State
Law.
Agenda Page 15
Mayor and Council Request for Action – September 6, 2022
Finance - 2023 Budget and Preliminary Levy Page 2 of 4
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Preliminary Summary Budget
• Resolution No. 2022-29 Adopting the Preliminary Tax Levy
• Resolution No. 2022-30 Adopting the 2023 Preliminary Budget
Agenda Page 16
Mayor and Council Request for Action – September 6, 2022
Finance - 2023 Budget and Preliminary Levy Page 3 of 4
9/6/2022
2023 PRELIMINARY BUDGET SUMMARY COMPARISON
GENERAL FUND
General Fund Revenue: 2022 Budget 2023 Budget
Difference
22 to 23 $
Difference
22 to 23 %
31010 Current Ad Valorem Taxes 2,326,925 2,635,155 $308,230 13.25%
32000 Licenses & Permits 3,000 3,000 $0 0.00%
32100 Business Licenses & Permits 27,000 27,500 $500 1.85%
32110 Liquor Licenses 30,000 30,000 $0 0.00%
32150 Sign Permits 500 500 $0 0.00%
32210 Building Permits 150,000 200,000 $50,000 33.33%
33401 LGA Revenue expected 115,251 50,391 -$64,860 -56.28%
33405 Police Aid 45,000 45,000 $0 0.00%
33406 Fire Aid 64,000 64,000 $0 0.00%
33422 Other State Aid Grants 700 700 $0 0.00%
33423 Municipal Maintenance Aid 11,000 11,000 $0 0.00%
34000 Charges for Services 20,000 20,000 $0 0.00%
34005 Engineering Review Fee - Bldg 3,000 3,000 $0 0.00%
34001 Administrative Fee 0 1,500 $1,500
34101 Leases - City Property 31,000 31,000 $0 0.00%
34103 Zoning & Subdivision Fees 2,500 2,500 $0 0.00%
34104 Plan Check Fee 65,000 80,000 $15,000 23.08%
34107 Title Searches 2,500 2,500 $0 0.00%
34113 Franchise Fee - Cable 70,000 60,000 -$10,000 -14.29%
34202 Fire Protection Contract Charges 468,761 511,454 $42,693 9.11%
34780 Rental Fees 15,000 15,000 $0 0.00%
34950 Other Revenues 15,000 15,000 $0 0.00%
34110 Arena 14,227 14,654 $427 3.00%
34112 Electric Franchise Fee 125,000 128,000 $3,000 2.40%
36210 Interest Earnings 25,000 10,000 -$15,000 -60.00%
102 Capital Levy 1,455,887 1,601,861 $145,974 10.03%
General Fund Reserves 25,000 0.00%
Total Revenues 5,086,251 5,588,715 $502,464 9.88%
Agenda Page 17
Mayor and Council Request for Action – September 6, 2022
Finance - 2023 Budget and Preliminary Levy Page 4 of 4
General Fund Department
Expenditures:
2022
Budget 2023 Budget
Difference
22 to 23 $
Difference
22 to 23 %
41000 General Government 60,000 121,171 $61,171 101.95%
41100 Council 54,028 57,428 $3,400 6.29%
41300 Combined Administrator/Engineer 172,756 185,659 $12,903 7.47%
41400 City Clerk 141,622 150,142 $8,520 6.02%
41440 Elections 27,000 27,000 $0 0.00%
41500 Finance 120,903 130,483 $9,580 7.92%
41550 City Assessor 44,000 48,000 $4,000 9.09%
41600 City Attorney 40,000 30,000 -$10,000 -25.00%
41700 City Engineer 25,000 35,000 $10,000 40.00%
41800 Economic Development 45,000 25,000 -$20,000 -44.44%
41910 Planning & Zoning 56,507 56,507 $0 0.00%
41940 City Hall 145,520 165,861 $20,341 13.98%
42000 Fire Department 601,917 666,900 $64,983 10.80%
42110 Police 860,524 949,913 $89,389 10.39%
42400 Building Department 271,243 289,030 $17,787 6.56%
42700 Animal Control 9,000 12,000 $3,000 33.33%
43100 Public Works - Streets 379,269 416,791 $37,522 9.89%
45000 Culture & Recreation 85,311 88,346 $3,035 3.56%
45100 Parks & Recreation 399,598 430,423 $30,825 7.71%
43160 Electric street lights 91,166 101,200 $10,034 11.01%
102 Capital 102 1,455,887 1,601,861 $145,974 10.03%
Total Expenditures 5,086,251 5,588,715 502,464 9.88%
Levy 2022 2023
Difference
22 to 23 %
General Fund & EDA 2,326,925 2,635,155 13.25%
Capital Levy 1,455,887 1,601,861 10.03%
Total Tax Levy (Oper. Levy) 3,782,812 4,237,016 12.01%
102/60
1 Go Sewer Revenue 2019A 222,934 220,624
359 City Hall 05 2012B 261,770 261,980
360 Go Imp 2012A CSAH 19 26,157 0
358 PW Facility 04 2011C 101,486 102,092
361 Go Imp 2012A Lach 0 0
362 Go Imp 2012A Ind Park 84,561 0
468 I-94 53,000 53,000
Total Debt Service Levy 749,908 637,696 Debt Levy -14.96%
Total Levy 4,532,720 4,874,712
Total
Levy 7.54%
Agenda Page 18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2022-29
A RESOLUTION ADOPTING THE
2022 TAX LEVY COLLECTIBLE IN 2023
BE IT RESOLVED by the C ouncil of the City of Albertville, County of Wright,
Minnesota, that the following sums of money be levied for the current year, collectible in 2023,
upon taxable property in the City of Albertville for the following purposes:
Total Levy $4,874,712
The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County
Auditor of Wright County, Minnesota.
Adopted by the City Council of the City of Albertville this 6th day of September 2022.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
_________________________
Kristine A. Luedke, City Clerk
Agenda Page 19
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2022-30
A RESOLUTION ADOPTING THE 2023 PRELIMINARY BUDGET
WHEREAS, the City Council of the City of Albertville has adopted a proposed budget;
and
WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed
upon the taxable property in the City of Albertville; and
WHEREAS, the Albertville City Council desires to reserve within the General Fund
those monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville,
Minnesota:
1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville
for the period January 1, 2023 through December 31, 2023.
2. All monies designated within the budget as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the City Council of the City of Albertville on this 6th day of September 2022.
________________________________
Jillian Hendrickson, Mayor
ATTEST:
_________________________________
Kristine A. Luedke, City Clerk
Agenda Page 20
Mayor and Council Request for Action
September 6, 2022
SUBJECT: FINANCE – APPROVE A GAS FRANCHISE FEE WITH CENTERPOINT
ENERGY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: adopt Ordinance No. 2022-10 implementing a Gas Service Franchise Fee on
CenterPoint Energy Minnesota Gas for Providing Gas Service within the City of Albertville.
BACKGROUND: The City has imposed a franchise fee on Cable and Electric utilities with
discussion of adding a franchise fee on Gas utilities in the future. Staff has estimated that the
revenues would mirror the electric franchise amount of an estimated $129,000 if the fee is five
percent (5%) of company revenue. Staff has reached out to CenterPoint Energy several times to
obtain this information and have received a response after sending notification of imposing the
franchise fee. CenterPoint reviewed Ordinance 2022-10 and sent staff the franchise fee analysis
tool. The implementation of the gas franchise will follow the same process as electric. City
Council would pass the ordinance to implement the gas service franchise fee and at a later date
pass an ordinance setting the franchise fee to be paid.
KEY ISSUES:
• The City has a franchise ordinance in place with CenterPoint and the ordinance allows
the City to impose a franchise fee.
• The fee proposed is five percent (5%) of company revenues, with a projected collection
of an estimated $129,000 annually.
• Setting the Franchise fee will be brought back to City Council on October 3, 2022.
FINANCIAL CONSIDERATIONS: The gas franchise fee is estimated to generate $120,000 in
revenue for the City of Albertville.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to implement a Gas
Service Franchise Fee on CenterPoint Energy.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• Ordinance No. 2022-10 implementing a Gas Franchise Fee
Agenda Page 21
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2022-10
AN ORDINANCE IMPLEMENTING A GAS SERVICE FRANCHISE FEE ON
CENTERPOINT ENERGY RESOURCES CORP. D/B/A CENTERPOINT ENERGY
MINNESOTA GAS, A DELAWARE CORPORATION, ITS SUCCESSORS AND
ASSIGNS, FOR PROVIDING GAS SERVICE WITHIN THE CITY OF ALBERTVILLE
The City Council of the City of Albertville, Minnesota hereby ordains:
Section 1. Purpose. The Albertville City Council has determined that it is in the best
interest of the City to impose a franchise fee on those public utility companies that provide gas
services within the City of Albertville. Pursuant to City Ordinance No. 2003-7, a Franchise
Agreement between the City of Albertville and CenterPoint Energy Resources Corp. d/b/a
CenterPoint Energy Minnesota Gas, a Delaware corporation, its successors and assigns,
(“Company”) the City has the right to impose a franchise fee on the Company.
Section 2. Fee Schedule. A franchise fee is hereby imposed on the Company under its
gas franchise in accordance with the amount and fee design set forth in a separate ordinance not
to exceed five percent (5%) of the Company’s Gross Revenues.
This fee is an account-based fee on each premise and not a meter-based fee. In the event
that an entity covered by this ordinance has more than one meter at a single premise, but only
one account, only one fee shall be assessed to that account. If a premise has two or more meters
being billed at different rates, the Company may have an account for each rate classification,
which will result in more than one franchise fee assessment for gas service to that premise. If the
Company combines the rate classifications into a single account, the franchise fee assessed to the
account will be the largest franchise fee applicable to a single rate classification for energy
delivered to that premise. In the event any entities covered by this ordinance have more than one
premise, each premise (address) shall be subject to the appropriate fee. In the event a question
arises as to the proper fee amount for any premise, the Company’s manner of billing for energy
used at all similar premises in the city will control.
Section 3. Payment and Fee Modification. The franchise fee shall be payable quarterly and shall
be based on the amount collected by Company during complete billing months during the period for
which payment is to be made. Franchise fees are to be collected by the Company, consistent with
the Minnesota Public Utility Commission’s March 23, 2011 Order establishing franchise fee
filing requirements in Docket No. E,G999/CI-09-970, and submitted to the City as follows:
January – March collections due by April 30.
April – June collections due by July 31.
July – September collections due by October 31.
October – December collections due by January 31.
The franchise fee may be increased or decreased by ordinance from time to time, however any such
change may not occur more often than annually. No franchise fee shall be payable by Company if
Company is unable to first collect an amount equal to the franchise fee from its customers in each
Agenda Page 22
City of Albertville
Ordinance No. 2022-10
Meeting of September 6, 2022
Page 2
applicable class of customers by imposing a surcharge in Company’s applicable rates for gas
service. Company may pay the City the fee based upon the surcharge billed subject to subsequent
reductions to account for uncollectibles, refunds and correction of erroneous billings. Company
agrees to make its records available for inspection by the City at reasonable times provided that the
City and its designated representative agree in writing not to disclose any information which would
indicate the amount paid by any identifiable customer or customers or any other information
regarding identified customers that is non-public by law.
Section 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may
allow the Company to add a surcharge to customer rates of city residents to reimburse the
Company for the cost of the fee, consistent with the Minnesota Public Utility Commission’s
March 23, 2011 Order establishing franchise fee filing requirements in Docket No. E,G999/CI-
09-970.
The Company agrees that it is prohibited from adding an administrative fee of any kind
on to the franchise fee.
Section 5. Enforcement. Any dispute, including enforcement of a default regarding this
ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement.
Section 6. Effective Date of Franchise Fee. The effective date of fee collection shall be
October 13, 2022 or ten (10) days after the City sends written notice enclosing a copy of this
adopted Ordinance to the Company by certified mail, whichever date is later.
Section 7. Effective Date. This ordinance becomes effective from and after its passage
and publication.
Adopted by the City Council of the City of Albertville on this 6th day of September 2022.
____________________________
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 23
Mayor and Council Request for Action
September 6, 2022
SUBJECT: FINANCE – CITY SERVER REPLACEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize staff to accept quote from Business Ware Solutions for server
hardware, upgrade, local back-up upgrade and set up for Azure storage not to exceed $90,000.
BACKGROUND: The life of servers ranges from 5-7 years on average depending on when the
hardware reaches end of sale date. From end of sale/production date, the customer has the
manufacturer warranty with the ability to annually purchase extensions until the equipment is
deemed end of life by the vendor. Our current HP Server reaches that end of life December 23,
2022, and our switches reach end of life April 2023. With being deemed end of life, the City
cannot purchase additional warranties or service by the vendor for the current server and switches.
In addition, parts are no longer being produced for our storage drives. Also, patches and software
updates for the hardware is no longer supported and will discontinue on December 31, 2022, for
our current equipment. The City budgets annually in the Capital Reserves Fund for these
purchases every five years to be conservative, but extends the life as long as warranties and parts
are readily available.
As previous practice, staff has requested to do minor upgrades to the current server and move it to
the public works building as a local back-up until it fails or is no longer compatible to receive
back-ups. Currently, the local back-up is one of the City’s old servers from 2012 and is not
expandable and not compatible with the new back-up software requirements. In addition, staff has
requested a quote to have the ability to back-up off sight which currently the City doesn’t have
that ability. Included the quote is the set-up fee from Azure, which is a secure cloud base backup
with a monthly fee already in the 2023 proposed budget. The City’s current set up allows for only
seven days of back-up. The quoted server has SSD drives instead of HDD drives.
Staff requested two (2) quotes and has received one (1) quote for the project due to the HP special
pricing limited to one vendor per project. Marco has received special pricing for the City from HP
so other vendors are unable to receive the same competitive pricing because HP has locked down
the City of Albertville project. Staff has been working on the quote since June 2022 with the price
starting at $93,000 to currently at $80,320 due to Marco working directly HP to discount the price.
There are a few items that may change so these are estimated charges switches needing fiber
connections will need to be updated. The estimate may increase approximately 4% to updated the
hardware quote for these connections. Lead time for the server hardware to arrive is 120 days
which would be end of the year. Staff recommends moving forward with the quote, and additional
changes to the quote, from Marco Technologies.
FINANCIAL CONSIDERATIONS: Funding would come from the Capital Reserves Fund.
Agenda Page 24
Mayor and Council Request for Action – September 6, 2022
Finance - Server Replacement Page 2 of 2
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments:
• Marco quote for Servers/San
• Marco quote for DR Server
• Marco quote for Veeam
• Marco quote for Azure
Agenda Page 25
Jeff Kirchoff
Prepared By:
Technology Advisor
320-296-1522
jeff.kirchoff@marconet.com
Document Number: 136136
PROPOSAL FOR
CITY OF ALBERTVILLE
TINA LANNES
August 31, 2022
Agenda Page 26
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
IT - Production Servers SAN Switching -- CITY OF ALBERTVILLE
Prepared by:Prepared for:Quote Information:
Marco - Hutchinson CITY OF ALBERTVILLE Quote #: 136136
Jeff Kirchoff
320-296-1522
jeff.kirchoff@marconet.com
5959 MAIN AVE NE
ALBERTVILLE, MN 55301-9776
TINA Lannes
763.496.6802
tlannes@ci.albertville.mn.us
Version: 12
Date Issued: 08/31/2022
Expiration Date: 09/28/2022
HPE Server & Storage
Description One-Time Qty Ext. One-Time
HPE DL360 Gen10+ 8SFF NC CTO Svr Build $11,818.31 2 $23,636.62
INT Xeon-S 4314 CPU for HPE 2
HPE 16GB 2Rx8 PC4-3200AA-R Smart Kit 24
HPE DL360G10+ 8SFF x1Tmode U.3 BC BP Kit 2
HPE Smart Array P408e-p SR Gen10 Ctrlr 2
HPE NS204i-p Gen10+ Boot Ctrlr 2
HPE 96W Smart Stg Li-ion Batt 145mm Kit 2
Broadcom MR416i-a Cntrl for HPE Gen10+2
BCM 57414 10/25GbE 2p SFP28 OCP3 Adptr 2
HPE DL36x Gen10+ High Perf Fan Kit 2
HPE 800W FS Plat Ht Plg LH Pwr Sply Kit 4
HPE Gen10 Plus TPM BR Module Kit 2
HPE Gen10+ Intrusion Detection Kit 2
HPE DDR-4 DIMM Blanks Kit 2
HPE DL300 G10+ 1U SFF Easy Inst Rail Kit 2
HPE DL360 Gen10+ Stnd Heat Sink Kit 2
HPE iLO Adv Elec Lic 3yr Support 2
HPE Proliant DL360 Gen10+ Support 2
2CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 27
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
HPE MSA 1060 12Gb SAS SFF Storage - 24 x HDD Supported - 0 x HDD Installed -
24 x SSD Supported - 0 x SSD Installed - Clustering Supported - 2 x Serial Attached
SCSI (SAS) Controller - RAID Supported - 24 x Total Bays - 24 x 2.5" Bay - 4 SAS
Port(s)
$22,898.62 1 $22,898.62
HPE Ext 2.0m MiniSAS HD-MiniSAS HD Cbl 4
HPE MSA 1060 Support 1
HPE MSA 960GB SAS RI SFF M2 SSD PERP 10
10ft Cat6 Gigabit Snagless Molded Patch Cable RJ45 M/M - Black $7.00 8 $56.00
Subtotal:$46,591.24
Professional Services Labor
Description One-Time Qty Ext. One-Time
Marco Professional Services - T&M - Estimate $5,662.50 1 $5,662.50
Marco Professional Services - Fixed Fee - Milestone 1 $282.90 1 $282.90
Subtotal:$5,945.40
Meraki MS210 - 24p PoE Core Switch
Description One-Time Qty Ext. One-Time
Meraki MS210-24P Ethernet Switch - 24 Ports - Manageable - 3 Layer Supported -
Modular - 4 SFP Slots - 448 W Power Consumption - Twisted Pair, Optical Fiber - 1U
High - Rack-mountable
$2,667.00 2 $5,334.00
NOTE: Does not include fiber transceivers, if required
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5
Year - MS210-24P Cloud Managed - Security Appliance - Subscription License 1
Switch - 5 Year License Validation Period
$363.00 2 $726.00
Meraki 40GbE QSFP Cable, 0.5 Meter - 1.64 ft QSFP Network Cable for Network
Device - First End: QSFP Network - 40 Gbit/s
$64.00 1 $64.00
Subtotal:$6,124.00
3CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 28
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Meraki MS350 - 24p PoE Core Switch * Optional Section
Description One-Time Qty Ext. One-Time
MS350 - More advanced L3 switch with 8x 10Gb copper in addition to 4x 10Gb fiber ports. Redundant power supplies listed as optional
NOTE: Does not include fiber transceivers, if required
Meraki Cloud-Managed L3 24 Port Multigigabit 740W UPoE Switch - 24 Ports -
Manageable - Gigabit Ethernet, 10 Gigabit Ethernet - 10/100/1000Base-T, 10GBase
-X - 3 Layer Supported - Modular - Twisted Pair, Optical Fiber - Rack-mountable,
Desktop - Lifetime L
$4,877.00 2 $9,754.00
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5
Year - Cisco Meraki MS350-24X Cloud Managed Switch - Subscription License 1
Switch - 5 Year License Validation Period
$784.00 2 $1,568.00
Meraki 1025WAC PSU - 1025 W $1,052.00 2 $2,104.00
* Optional Subtotal:$13,426.00
Professional Services Labor
Description One-Time Qty Ext. One-Time
Marco Professional Services - Fixed Fee - Milestone 1 $188.60 1 $188.60
Marco Professional Services - T&M - Estimate $2,937.50 1 $2,937.50
Subtotal:$3,126.10
Storage PSE
ABOUT THIS PROFESSIONAL SERVICES ENGAGEMENT
In addition to the Professional Service Engagement Agreement located at www.marconet.com/legal/business-it-product-
agreements/professional-service-engagement-agreement, the following applies to this Professional Service Engagement:
ENGAGEMENT OVERVIEW - DESIRED GOALS AND OUTCOMES - CURRENT SITUATION
CITY OF ALBERTVILLE would like us to refresh existing storage environment with 2x HPE Servers with HPE MSA
ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLES
The following solution will be considered “in-scope” for the purposes of this engagement:
Managed Clients
Managed services agents and tools will be configured for the new equipment that is added.
MSA - IN PROGRESS
4CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 29
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Assemble (2) HPE DL360 G10 Servers and update to the latest currently recommended firmware's
o Register and apply Advance iLo license
o Configure IP address and authentication
o Install latest MSA supported VMWare/Hyper-V and patch to latest updates
Assemble (1) MSA XXXX SAN and update to the latest currently recommended firmware's
o Create (2) MSA (4+2) RAID6 with a HotSpare, or R5 with HotSpare for SSD
o Configure networking or Direct Attached SAS
Provision hosts and volumes
o Apply current licenses
o Configure vSwitch and datastores
Migrate/Deploy current recommended vCenter Appliance
o Configure HA Cluster
o Review and configure Boot order
Current Switch if network storage
o Configure switch for (2) Hosts and SAN management
Migrate VMs
o Migrate VMs and update VM version/VMWare tools
o Apply current licenses
Current UPS
o NOTE: IF found the current UPS deployment does not meet the needs for proper support of the new equipment a time
out will be called to discuss next steps.
o Configure for safe shutdown of the new deployment if supported by UPS
NOTE: If Marco's assistance is desired for decommissioning of the current hardware a change order may be required.
2x HPE Server with VMware 7 (R650XS) Single 16 core proc with 128GB RAM and R1 SSD for OS
Verify current backup solution supports proposed VMWare update
Staging
o Review server assembly, Configure iLo and update firmware
o 2x 480 GB SSD RAID 1
o Configure iDRAC critical alerts to CITY OF ALBERTVILLE approved email address
o Load VMware 7 loaded to SSD and update with latest patches, rollups/updates, and security bulletins
Deployment
Rack server
Upgrade vCenter to maintain backup chain
o Create host profile from reference host for provisioning additional ESXi hosts
o NOTE: If vCenter integrations are found and a vCenter upgrade is needed, a change order will be
required along with an updated labor estimate
VIRTUAL SERVERS
Migrate existing VMs to new hardware
o Migrate with temporary VMWare key or migrate after hours if performance issues are encountered
Update Hypervisor Tools where applicable
For Veeam SureBackup jobs, where applicable, select new hosts to replace the old hypervisor hosts under each Virtual
Lab to process resources needed for SureBackup jobs
Ensure backup has new server VMs included, and SQL jobs are included where applicable for application consistent
backups (all SQL servers)
Install applicable MIT agents or coordinate with managed services/NOC for installation
Fill out documentation in SPTechstor and Marco information stores. Update SPTechStor with onsite photos of
server/cabinet racks
NOTE: Old server hardware will be SHUT DOWN if all migrations steps are completed at close of project. Old server
hardware will not be wiped or prepped for recycling. Additional quotes from Marco eWaste or independent disk wipes
5CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 30
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
using KillDisk (3 passes) are available via change order
Managed Clients
Managed services agents and tools will be configured for the new equipment that is added.
COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLES
Tasks and deliverables for our Coordination Team are located at www.marconet.com/legal/business-it-product-agreements/professional-
service-engagement-agreement
CLIENT RESPONSIBILITIES
CITY OF ALBERTVILLE responsibilities include but not limited to:
Provide access to existing builds and configs, including server, storage, and network
Provide administrative level access to software systems and physical devices
Provide remote connectivity to manage and configure systems per length of opportunity engagement
Provide assistance and guidance where requested as well as validate configurations and connectivity immediately post
implementation
SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES
Please list any Assumptions, Exclusions, and Important Notes for the purposes of this engagement:
Migration as defined above may not include labor estimate for migrating the entire Virtual Machine stack in which case CITY OF
ALBERTVILLE is responsible for migrating the remaining VMs, after Marco completes initial migrations and validates build out as
well as migration path with CITY OF ALBERTVILLE
Power and connectivity must have the ability to support both current and new systems in tandem until the migration phase has
been completed
o Labor estimate includes single trip for racking and cabling. Additional trips for phased in approach of
servers/components (due to unavailability of ports, power, etc) will require a change order
6CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 31
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Quote Summary - One-Time Expenses
Description Amount
HPE Server & Storage $46,591.24
Professional Services Labor $5,945.40
Meraki MS210 - 24p PoE Core Switch $6,124.00
Professional Services Labor $3,126.10
Total:$61,786.74
One-Time * Optional Expenses
Description One-Time
Meraki MS350 - 24p PoE Core Switch $13,426.00
Optional Subtotal:$13,426.00
Payment Options
Description Payments Interval Amount
One-Time Payment
One-Time Payment 1 One-Time $61,786.74
Summary of Selected Payment Options
Description Amount
One-Time Payment: One-Time Payment
7CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 32
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Approval
Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, any Product Agreement(s)
referred to herein, and applicable policy(ies) (“Terms and Conditions”) which are located at www.marconet.com/legal for the
Products it is obtaining as identified in this Schedule of Products.
If the parties have negotiated changes to the Terms and Conditions that have been reduced to writing and signed by both parties,
the modified version(s) of such Terms and Conditions, that have not expired or been terminated, shall replace the online version(s).
Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above
documents.
The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client.
Payments made via credit card are subject to a 3% surcharge.
A $30 fee will be assessed for any returned payment
Marco Technologies, LLC CITY OF ALBERTVILLE
Signature:
Name:
Title:
Date:
Prepared for:TINA Lannes
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
8CONFIDENTIAL | MARCOQuote #136136 v12 Job #:Agenda Page 33
Jeff Kirchoff
Prepared By:
Technology Advisor
320-296-1522
jeff.kirchoff@marconet.com
Document Number: 112587
PROPOSAL FOR
CITY OF ALBERTVILLE
TINA LANNES
August 29, 2022
Agenda Page 34
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
IT - DR Server -- CITY OF ALBERTVILLE
Prepared by:Prepared for:Ship To:Quote Information:
Marco - Hutchinson CITY OF ALBERTVILLE CITY OF ALBERTVILLE Quote #: 112587
Jeff Kirchoff
320-296-1522
jeff.kirchoff@marconet.com
PO BOX 9
ALBERTVILLE, MN 55301
TINA LANNES
763.496.6802
tlannes@ci.albertville.mn.us
5959 MAIN AVE NE
ALBERTVILLE, MN 55301-9776
TINA LANNES
763.496.6802
tlannes@ci.albertville.mn.us
Version: 6
Date Issued: 08/29/2022
Expiration Date: 09/28/2022
Special Pricing Program:
*PLEASE SELECT*
Products * This Tab Contains Optional Items
Description One-Time Qty Ext. One-Time
HPE 960 GB Solid State Drive - 2.5" Internal - SATA (SATA/600)$594.00 6 $3,564.00
HPE 1.92 TB Solid State Drive - 2.5" Internal - SATA (SATA/600) - Server Device
Supported - 3 Year Warranty
$1,949.00 4*$7,796.00
APC by Schneider Electric Smart-UPS SMX 1500VA Tower/Rack Convertible UPS -
Rack-mountable - AVR - 2 Hour Recharge - 5 Minute Stand-by - 120 V AC Input - 120
V AC Output - 8 x NEMA 5-15R, 3 x Power Switch
$1,595.00 1 $1,595.00
* Optional Subtotal:$7,796.00
Subtotal:$5,159.00
Professional Services Labor
Description One-Time Qty Ext. One-Time
Marco Professional Services - Fixed Fee - Milestone 1 $727.38 1 $727.38
Marco Professional Services - T&M - Estimate $2,000.00 1 $2,000.00
Subtotal:$2,727.38
Server-PSE
ABOUT THIS PROFESSIONAL SERVICES ENGAGEMENT
In addition to the Professional Service Engagement Agreement located at www.marconet.com/legal/business-it-product-
agreements/professional-service-engagement-agreement, the following applies to this Professional Service Engagement:
ENGAGEMENT OVERVIEW - DESIRED GOALS AND OUTCOMES - CURRENT SITUATION
CITY OF ALBERTVILLE would like to move existing Gen9 HPE servers from City Hall to their DR site (only 1 online, other racked for parts),
migrate Veeam Proxy and vCenter VMs, and re initiate Veeam Replication to DR.
2CONFIDENTIAL | MARCOQuote #112587 v6 Job #:Agenda Page 35
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLES
The following solution will be considered “in-scope” for the purposes of this engagement:
Existing HPE Server Gen9 servers (2x) from City Hall with VMware 7.0 (NOTE: This project is dependent upon the primary server
infrastructure refresh. Existing VMWare licensing is good through Oct 2023)
Identify DR server, and pull RAM from other server to add to DR server
o NOTE: One server will be racked and left powered off, available for parts
Add SSD in R5 config for replica datastore
Rack Servers
Review - Configure iLo critical alerts to CITY OF ALBERTVILLE
Update VMWare to latest 7 patch
Add to existing vCenter/cluster
Migrate Veeam Proxy
Migrate vCenter to DR if desirable for DR scenarios
Rack and configure UPS
Veeam
Review existing Veeam Replication settings/job
Setup Veeam Replication to new host/datastore
Verify Veeam replication and cleanup errors
VIRTUAL SERVERS
Migrate existing VMs to new hardware, use temporary license key or power down and manually migrate
o Veeam Proxy
o vCenter (if desirable for DR continuity)
Update Hypervisor Tools where applicable
Install applicable MIT agents or coordinate with managed services/NOC for installation
Fill out documentation in SPTechstor and Marco information stores. Update SPTechStor with onsite photos of
server/cabinet racks
NOTE: Old server hardware will be SHUT DOWN if all migrations steps are completed at close of project. Old server
hardware will not be wiped or prepped for recycling. Additional quotes from Marco eWaste or independent disk wipes
using KillDisk (3 passes) are available via change order
Managed Clients
Managed services agents and tools will be configured for the new equipment that is added.
COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLES
Tasks and deliverables for our Coordination Team are located at www.marconet.com/legal/business-it-product-agreements/professional-
service-engagement-agreement
CLIENT RESPONSIBILITIES
Participate in project kickoff call and additional project related conference calls, and assist in coordination and communication
efforts
If applicable, Client will provide full access to all premises as needed by Marco to perform its responsibilities under this
Agreement. Any refusal or failure to provide access shall relieve Marco of its performance obligations and may require a change
order for additional services to complete the work at a future time. Client will also provide a suitable work area for Marco
3CONFIDENTIAL | MARCOQuote #112587 v6 Job #:Agenda Page 36
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
personnel if work is completed on premises. When and where applicable, Marco will configure remote access to the Clients
network for post-installation remote support. Questions or concerns with Marco having this access should be communicated
during the review of this Professional Services Engagement Agreement in order to discuss alternative methods of support.
When remote access support is authorized, Marco will use this access whenever a support ticket is created. Marco will
communicate with Client prior to Marco accessing the Clients systems for any non-support ticket remote access needs.
o Disposal of retired equipment has not been included within this estimate. Old equipment will be shut down (if
migration has been completed) at close of the project, but not recycled. Recycling services are available through
Marco's eWaste division, if needed.
SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES
Please list any Assumptions, Exclusions, and Important Notes for the purposes of this engagement:
Does not include existing hardware recycling
Power and connectivity must have the ability to support both current and new systems in tandem until the migration phase has
been completed
o Labor estimate includes single trip for racking and cabling. Additional trips for phased in approach of
servers/components (due to unavailability of ports, power, etc) will require a change order
4CONFIDENTIAL | MARCOQuote #112587 v6 Job #:Agenda Page 37
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Quote Summary - One-Time Expenses
Description Amount
Products $5,159.00
Professional Services Labor $2,727.38
Total:$7,886.38
One-Time * Optional Expenses
Description One-Time
Products $7,796.00
Optional Subtotal:$7,796.00
Payment Options
Description Payments Interval Amount
One-Time Payment
One-Time Payment 1 One-Time $7,886.38
Summary of Selected Payment Options
Description Amount
One-Time Payment: One-Time Payment
5CONFIDENTIAL | MARCOQuote #112587 v6 Job #:Agenda Page 38
Jeff Kirchoff
Prepared By:
Technology Advisor
320-296-1522
jeff.kirchoff@marconet.com
Document Number: 136214
PROPOSAL FOR
CITY OF ALBERTVILLE
TINA LANNES
August 10, 2022
Agenda Page 39
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
IT - Managed Veeam -- CITY OF ALBERTVILLE
Prepared by:Prepared for:Ship To:Quote Information:
Marco - Twin Cities CITY OF ALBERTVILLE CITY OF ALBERTVILLE Quote #: 136214
Jeff Kirchoff
320-296-1522
jeff.kirchoff@marconet.com
PO BOX 9
ALBERTVILLE, MN 55301
TINA Lannes
763.496.6802
tlannes@ci.albertville.mn.us
5959 MAIN AVE NE
ALBERTVILLE, MN 55301-9776
TINA Lannes
763.496.6802
tlannes@ci.albertville.mn.us
Version: 1
Date Issued: 08/10/2022
Expiration Date: 08/30/2022
Stax - AmplifyIT
Description Recurring One-Time Qty Ext. Recurring Ext. One-Time
Amplify IT Product Agreement applies -
www.marconet.com/legal
Customer Locations 1
Site: CoA - City Hall |Knowledge Workers: N/A |
Shared Workspace Users: N/A | Email Only Users:
N/A | Devices: N/A
Site: CoA - Fire Station |Knowledge Workers: N/A
| Shared Workspace Users: N/A | Email Only
Users: N/A | Devices: N/A
AmplifyIT 1
AmplifyIT - Onboarding - Fixed Fee $2,145.00 1 $2,145.00
On Demand Services - Monthly Allocation 1
UnifyIT - RestoreIT: Backup $425.00 1 $425.00
Veeam Enterprise Licensing - Marco MSP Rental
Licenses
$6.50 12 $78.00
**ESTIMATED USAGE** - Azure Site Subscription -
Usage is billed on Actuals Monthly
$25.00 3 $75.00
RestoreIT: Veeam Backup 1
Recurring Subtotal:$578.00 Subtotal:$2,145.00
2CONFIDENTIAL | MARCOQuote #136214 v1 Job #:Agenda Page 40
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
RestoreIT - Managed Veeam
ABOUT THIS PROFESSIONAL SERVICES ENGAGEMENT
In addition to the Professional Service Engagement Agreement located at www.marconet.com/legal/business-it-product-
agreements/professional-service-engagement-agreement, the following applies to this Professional Service Engagement:
ENGAGEMENT OVERVIEW - DESIRED GOALS AND OUTCOMES - CURRENT SITUATION
CITY OF ALBERTVILLE would like to leverage RestoreIT (Marco Managed Veeam) backups which standardizes on QNAP NAS for each
location with server and storage needs, as well as Azure for offsite cloud storage. NOTE: At this time CITY OF ALBERTVILLE utilizes
Synology NAS devices which are not fully supported storage devices within Managed Veeam and as such are considered best effort in
support. If at any time the Synology devices are found to be part of a root problem in supporting backups, Marco may request changing
storage appliances to QNAP for full support and reliability.
Veeam CSP licensing is included at 12 VMs.. Quantities and pricing for RestoreIT MRR may be adjusted on a month to month basis. Not
all Veeam features or recovery scenarios are included as part of RestoreIT. Veeam infrastructure will be required to remain current and
maintain compatibility with Marco Managed services, and will require periodic upgrades which will fall outside the scope of RestoreIT.
See https://www.marconet.com/legal for additional details
ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLES
The following solution will be considered “in-scope” for the purposes of this engagement:
External Cloud Repository - Azure
o Establish tenant/relationship
Purchasing - Add Service Management, Azure Management Subscriptions to add new global subscription
Engineer - Configure storage account which is tied to new Azure management subscription that purchasing
added
o Create Storage Account
Create Cloud Storage Resource Group and storage account name
Set Location and General Purpose V2 with LRS only
Cool Tier
Secure Transfer Required
o Create Container
Create Name - VeeamCloud and Private
NOTE: Use of multiple on premise SOBR as well as multiple blob containers increases backup streams
which can increase performance both in backup and restore, given adequate proxy resources to
process as well as bandwidth
Copy and document: Account name, storage blob keys from storage container
Add these to Backup Repository credentials for Azure
o NOTE: Azure Immutability feature is not yet available. Immutability is recommended and will require a reconfigure of
existing Azure Storage. Additional billable labor will be required
Veeam Components:
Backup and Replication Recommendations - review only:
Veeam Proxies - review only
o Deployed to each remote locations which have been included in managed backup quote with server and
storage and deployed as VM on VMWare or Hyper-V hypervisor, or can be installed as VM onto QNAP
NAS. 4-8 GB RAM, 2-4 vCPU required as resources are available and Veeam tasks demand. Larger
environments may benefit from additional RAM and vCPU
3CONFIDENTIAL | MARCOQuote #136214 v1 Job #:Agenda Page 41
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Backup and Replication Configuration:
o Repositories - Add Scale Out backup repository
Performance Tier - Local NAS
ReFS/iSCSI
Capacity Tier - Azure Cloud
Add Scale-out backup repository
Performance Tier - Add Local Repository
Capacity Tier (External Repository - Azure blob)
Minimum 30 day retention on Cold Tier
o Inventory - review only
o Configure Backup Jobs - review, fix errors, and update to standardized settings as required
Encrypt backup sets for at rest encryption and store encryption key in a safe location
Configure jobs with Weekly Synthetic full and incremental daily updates for best blend
of performance, data retention, and Azure costs. Avoid Active Full backups which will
not leverage block clone space savings
Set Frequency and Retention
Forward Incremental with weekly Synthetic Fulls
Retention Policy: 30 Days
Add production SQL Server backups to backup job and confirm
frequency of backups required (Where applicable)
SOBR capacity tier (Azure Blob): Copy backups as they are created
If bandwidth saturation is a concern with CITY OF ALBERTVILLE use Veeam bandwidth
throttling to limit for Azure data copy
o Notifications
If customer email address is currently setup under global notifications, verify whether
they would prefer to continue to receive daily digests from Veeam
Virtual Servers
Install VMWare Tools to newly installed Veeam Servers where applicable
Install applicable MIT agents
Fill out documentation in SPTechstor and Marco information stores
Open firewall port 6180 TCP outbound for Marco Veeam MSP
Notify NOC of CITY OF ALBERTVILLE Veeam readiness
COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLES
Tasks and deliverables for our Coordination Team are located at www.marconet.com/legal/business-it-product-agreements/professional-
service-engagement-agreement
The following additional tasks and deliverables for our Coordination Team will be considered “in-scope” for the purposes of this
engagement:
CLIENT RESPONSIBILITIES
Depending upon ISP bandwidth and bandwidth saturation due to client use, initial seeding may be required along with change
order and additional labor estimate. Additional bandwidth may be required for optimum transfer to cloud and/or 2nd site
Marco requires administrative access to firewall for connectivity to Marco Veeam management consoles as well as
administrative access into Hypervisors and Servers
Additional sites (offsite copy or server/storage) require private tunnel (VPN) between sites and additional networking labor to
configure will require a change order
4CONFIDENTIAL | MARCOQuote #136214 v1 Job #:Agenda Page 42
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES
Please list any Assumptions, Exclusions, and Important Notes for the purposes of this engagement:
Depending upon ISP bandwidth and bandwidth saturation due to client use, initial seeding may be required along with change
order and additional labor estimate. Additional bandwidth may be required for optimum transfer to cloud
Marco management of Veeam environment is exclusive to managed backups only, and may not include management of
additional Veeam features such as Surebackup, Veeam One, and Veeam replication. Support of these features requires
additional PSP in order to facilitate automatic ticketing and rememdiation. See https://www.marconet.com/legal for additional
details
5CONFIDENTIAL | MARCOQuote #136214 v1 Job #:Agenda Page 43
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Quote Summary - One-Time Expenses
Description Amount
Stax - AmplifyIT $2,145.00
Total:$2,145.00
Quote Summary - Recurring Expenses
Description Amount
Stax - AmplifyIT $578.00
Recurring Total:$578.00
Payment Options
Description Payments Interval Amount
Recurring Payments
36 Monthly $578.00
1 One-Time $2,145.00
Summary of Selected Payment Options
Description Amount
Recurring Payments: 36 Months - Monthly Payments
Selected Recurring Payment $578.00
6CONFIDENTIAL | MARCOQuote #136214 v1 Job #:
36 Months - Monthly Payments
Agenda Page 44
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Approval
Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, any Product Agreement(s)
referred to herein, and applicable policy(ies) (“Terms and Conditions”) which are located at www.marconet.com/legal for the
Products it is obtaining as identified in this Schedule of Products. If the parties have negotiated changes to the Terms and Conditions
that have been reduced to writing and signed by both parties, the modified version(s) of such Terms and Conditions, that have not
expired or been terminated, shall replace the online version(s).
Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above
documents.
The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client.
Payments made via credit card are subject to a 3% surcharge.
A $30 fee will be assessed for any returned payment
NOTE: 8 core Microsoft Windows Server Standard licenses have been included for each site with any selected Veeam Managed
Backup appliance (minimum required per server). It is the sole responsibility of the customer to purchase, or request additional
cores as needed to satisfy Microsoft EULA and remain in compliance for Microsoft server licensing
Marco Technologies, LLC CITY OF ALBERTVILLE
Signature:
Name:
Title:
Date:
Prepared for:TINA Lannes
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
7CONFIDENTIAL | MARCOQuote #136214 v1 Job #:Agenda Page 45
Jeff Kirchoff
Prepared By:
Technology Advisor
320-296-1522
jeff.kirchoff@marconet.com
Document Number: 112588
PROPOSAL FOR
CITY OF ALBERTVILLE
TINA LANNES
August 9, 2022
Agenda Page 46
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
IT - Veeam DR Azure Always On Solution -- CITY OF ALBERTVILLE
Prepared by:Prepared for:Ship To:Quote Information:
Marco - Hutchinson CITY OF ALBERTVILLE CITY OF ALBERTVILLE Quote #: 112588
Jeff Kirchoff
320-296-1522
jeff.kirchoff@marconet.com
PO BOX 9
ALBERTVILLE, MN 55301
TINA LANNES
763.496.6802
tlannes@ci.albertville.mn.us
5959 MAIN AVE NE
ALBERTVILLE, MN 55301-9776
TINA LANNES
763.496.6802
tlannes@ci.albertville.mn.us
Version: 1
Date Issued: 08/09/2022
Expiration Date: 09/14/2022
Special Pricing Program:
*PLEASE SELECT*
DR Azure Always On (Optional/Recommended)
Description Recurring Qty Ext. Recurring
Microsoft Product Agreement
Subscription
Microsoft Azure Subscription (Pay As You Go Model)$271.04 1 $271.04
Professional Services
Monthly Subtotal:$271.04
2CONFIDENTIAL | MARCOQuote #112588 v1 Job #:Agenda Page 47
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Veeam - Azure and DR Continuity
ABOUT THIS PROFESSIONAL SERVICES ENGAGEMENT
In addition to the Professional Service Engagement Agreement located at www.marconet.com/legal/business-it-product-
agreements/professional-service-engagement-agreement, the following applies to this Professional Service Engagement:
ENGAGEMENT OVERVIEW - DESIRED GOALS AND OUTCOMES - CURRENT SITUATION
CITY OF ALBERTVILLE would like us to implement a backup, DR, and Hybrid strategy utilizing Veeam and Azure. It's recommended to
leave basic Azure services running for better business continuity, RTO, and on ramp for on premise and Cloud Hybrid (VPN tunnel and
Domain controller specifically). Other Azure objects (servers) will be destroyed at the end of the project, saving on monthly expenses
and used solely during the testing period of approximately 1 week.
A Veeam DR playbook will also be tested and revised where total time to restore as well as additional considerations will be reviewed
with CITY OF ALBERTVILLE: with a total recovery time of 24 hours or less as the goal. NOTE: Additional recommendations to decrease
RTO and redundancy may be suggested including: splitting large file systems into multiple servers, utilizing file synchronization tools, and
splitting off server IP subnet from common data subnet. Suggestions may increase current labor estimate as well as monthly subscription
costs.
Estimate includes up to 1 hours of admin review of Veeam and Azure Admin portal. Additional training available via change order and
time and materials basis
NOTE: Azure estimate includes 2 TB storage - actual consumption may vary and monthly cost will adjust based upon usage.
ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLES
The following solution will be considered “in-scope” for the purposes of this engagement:
New Azure tenant and VMs in Microsoft's Azure West Central US Data Center. New Domain Controller, Veeam B&R, and Virtual Firewall
(NOTE: Requires Firewall subscription and Azure VM)
MS tenant will be configured.
Marco will be listed as the partner of record.
Base network will be configured.
Subnets will be defined.
A VPN from the virtual firewall will be configured to connect to main office
o NOTE: Additional labor may be needed as well as licensing for client VPN and Azure connectivity to support business
continuity plans for an Azure Disaster Recovery plan
The following 2019 machines will be created.
o Domain Controller
o Veeam B&R
Machines will require AV licensing
Domain controllers will be joined to the domain, patches and updates applied.
A VPN will be configured to Azure.
Veeam + Azure Cloud Disaster Recovery and Business Continuity
Veeam and QNAP
o Add Azure as capacity tier backup
o Group VMWare VMs into logical backup jobs for increased Azure restore performance and lower RTO
Disaster Recovery and Business Continuity playbook and testing
3CONFIDENTIAL | MARCOQuote #112588 v1 Job #:Agenda Page 48
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
o Create DR Playbook for server restore to Azure including: Veeam restore operations, Prioritization, Azure VM build
information
o Note additional process for isolated testing of Veeam without affecting production network
o Note times to restore
Testing
o Verify isolation (Veeam B&R clone connect to blob storage and mimic existing server subnet, or firewall and re IP
server, break VPN, etc)
o Restore from Veeam Backup storage account to Virtual Machines
Work with Veeam support to optimize restore process from Azure blob and lower RTO
Stream multiple restore jobs and increase B&R server resources to optimize RTO/performance
Note restore times and total recovery time
o Update Virtual Machine name and place into Azure Resource Group
o Place into isolated/test virtual network to not interfere with Production network
o Test server logins
o Customer review of environment and review noted issues
o Issue change order to address additional concerns
Playbook
o Update server boot priority
o Update per server Virtual Machine settings and requirements
o Detail out process steps for additional engineer visibility and viability
o Estimate includes initial DR run through and playbook creation.
NOTE: Additional/future DR tests will require new labor scopes, but are anticipated to be much less labor.
Veeam
o Additional VMWare virtual machine groupings and independent backup jobs revision as needed to meet recovery time
objectives
NOTE: Annual DR testing is recommended, as well as after any server or major infrastructure updates to ensure viability of continuity
plan and Run Book. Additional testing has not been included within this estimate, but typically runs 1.5 - 3 business days of labor
COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLES
Tasks and deliverables for our Coordination Team are located at www.marconet.com/legal/business-it-product-agreements/professional-
service-engagement-agreement
CLIENT RESPONSIBILITIES
CITY OF ALBERTVILLE must provide current software and support contracts for all 3rd party software as well as provide 3rd party
services/installation support where recommended by Marco.
CITY OF ALBERTVILLE to participate in DR review process and provide feedback
Purchase required SSL certificates if needed.
SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES
Please list any Assumptions, Exclusions, and Important Notes for the purposes of this engagement:
Pricing is estimate only and subject to change based on resource usage.
Disaster Recovery plan is taken to point of recovery of VMs using Azure data center and VM infrastructure. Actual
failover/cutover to Azure Data Center is NOT included within this labor estimate. Additional components in business continuity
4CONFIDENTIAL | MARCOQuote #112588 v1 Job #:Agenda Page 49
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
such as corporate documentation on communication and steps outside of server recovery is also NOT included within this
estimate. Connectivity into Azure Data Center from temporary, remote, or distributed work force sites may be discussed, but
also is not tested as part of a business continuity plan. Additional labor and Azure estimate can be added via change order to
address additional business continuity concerns
Work to be performed during regular business hours.
Depending upon ISP bandwidth and bandwidth saturation due to client use, initial seeding may be required along with change
order and additional labor estimate. Additional bandwidth may be required for optimum transfer to cloud
Veeam - Azure and DR Continuity
Description One-Time Qty Ext. One-Time
Marco Professional Services - Fixed Fee - Milestone 1 $10,502.38 1 $10,502.38
Subtotal:$10,502.38
5CONFIDENTIAL | MARCOQuote #112588 v1 Job #:Agenda Page 50
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Quote Summary - One-Time Expenses
Description Amount
Veeam - Azure and DR Continuity $10,502.38
Total:$10,502.38
Quote Summary - Monthly Expenses
Description Amount
DR Azure Always On (Optional/Recommended)$271.04
Monthly Total:$271.04
Payment Options
Description Payments Interval Amount
One-Time Payment
1 One-Time $271.04
1 One-Time $10,502.38
Summary of Selected Payment Options
Description Amount
One-Time Payment: One-Time Payment
6CONFIDENTIAL | MARCOQuote #112588 v1 Job #:
One-Time Payment
Agenda Page 51
Mayor and Council Request for Action
September 6, 2022
SUBJECT: LEGAL - TEMPORARY MORATORIUM ON THE SALE, TESTING,
MANUFACTURING OR DISTRIBUTION OF THC PRODUCTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Interim Ordinance No. 2022-14 Prohibiting the Sale, Testing,
Manufacturing, and Distribution of THC Products.
BACKGROUND: This spring the Governor signed into law a bill that legalized the sale and
distribution of certain products containing THC. While the law enacts some regulations on the
sale of such products, it does not address a number of issues that are of concern to many
Minnesota cities, including geographic limitations, licensing, and compliance checks, among
others. A number of Minnesota cities are concerned about how THC will impact their cities and
have adopted moratoria on the sale and distribution of THC products to give the cities time to
study this issue and enact any regulations that such cities deem necessary.
Because this law ended up in one of the closing bills of the legislation session to the surprise of
many, the League of Minnesota Cities has not had time to put out any meaningful information on
how cities may want to regulate THC as well as the legal implications of doing so. That
information is expected to come out over the next several months, but at this point we have little
guidance from the League on this issue.
City Staff believes the Council should consider enacting a one-year moratorium on the sale,
distribution, testing and manufacturing of products containing THC within the City of
Albertville. This will give the City time to study this issue, wait for guidance from the League of
Minnesota Cities and prepare and enact any ordinances which the City deems appropriate to
regulate the sale and distribution of THC in Albertville.
KEY ISSUES:
• The moratorium will not impact the current sale and distribution of THC products in the
City of Albertville, but would prohibit any new or existing businesses from beginning to
sell, distribute or manufacture THC products in the City.
• The moratorium would last no more than one year and may be terminated earlier if the
City decides to do so.
• Many other cities in the state are adopted similar moratoria pending additional
information from the League of Minnesota Cities.
POLICY/PRACTICES CONSIDERATIONS: The City has placed temporary moratoria on
other issues as the need has arisen, including most recently the establishment of new commercial
or industrial outdoor storage uses.
Agenda Page 52
Mayor and Council Request for Action – September 6, 2022
Legal – Temporary Moratorium on THC Products Page 2 of 2
FINANCIAL CONSIDERATIONS: Enacting this ordinance carries no identifiable financial
impacts on the City.
LEGAL CONSIDERATIONS: The City has the ability under Minn. Stat. 462.355 to enact a
temporary moratorium on the sale or distribution of products containing THC.
Responsible Person: Adam Nafstad, City Administrator
Submitted Through: Adam Nafstad, City Administrator
Attachments:
• Interim Ordinance No. 2022-14 Prohibiting the Sale, Testing, Manufacturing, and
Distribution of THC Products.
Agenda Page 53
CITY OF ALBERTVILLE
WRIGHT COUNTY
STATE OF MINNESOTA
ORDINANCE NO. 2022-14
AN INTERIM ORDINANCE PROHIBITING THE SALE, TESTING,
MANUFACTURING, AND DISTRIBUTION OF THC PRODUCTS
The City Council of the City of Albertville, Minnesota hereby ordains:
Section 1. Background.
1. By enacting 2022 Session Law Chapter 98, Article 13, the Minnesota Legislature
amended Minn. Stat. § 151.72 and permitted the sale of edible and nonedible cannabinoid
products that contain no more than 0.3 % of Tetrahydrocannabinol, commonly known as
THC (“THC Products”).
2. The new law does enact some requirements for labeling and testing, but the law provides
no parameters regulating production, compliance checks, or sales of THC Products. The
new law does not prohibit local regulation.
3. Pursuant to Minn. Stat. § 462.355, subd. 4, the City is authorized to enact by ordinance a
moratorium to regulate, restrict or prohibit any use within the jurisdiction to protect the
public health, safety, and welfare. Specifically, the City is authorized to enact a
moratorium ordinance to allow it to undertake a study to determine whether to adopt any
regulations or restrictions, including siting and location of uses, related to the sales,
testing, manufacturing, and distribution of THC Products.
4. Pursuant to its general police powers, including but not limited to, Minn. Stat. § 412.221,
subd. 32, the City may enact and enforce regulations or restrictions on THC Products
within the City to protect the public safety, health, and welfare, including restrictions and
a moratorium on the use of sales, testing, manufacturing, and distribution, during the
pendency of a study to determine the need for police power regulations, including but not
necessarily limited to licensing and permitting.
Section 2. Findings.
1. The City Council finds there is a need to study THC Products and uses and businesses
related thereto, in order to assess the necessity for and efficacy of regulation and
restrictions relating to the sales, testing, manufacturing, and distribution of THC
Products, including through licensing or zoning ordinances, in order to protect the public
health, safety, and welfares of its residents.
2. The study will allow the City Council to determine the appropriate changes, if any, that
that it should make to City ordinances.
3. The City Council, therefore, finds that there is a need to adopt a City-wide moratorium of
the sale, testing, manufacturing, and distribution of THC Products within the City while
City staff studies the issue.
Agenda Page 54
City of Albertville
Ordinance No. 2022-14
Meeting of September 6, 2022
Page 2
Section 3. Moratorium.
1. No individual, establishment, organization, or business may sell, test, manufacture, or
distribute THC Products within the City of Albertville for twelve (12) months from the
effective date of this ordinance.
2. The City shall not issue any license or permit related to THC Products for twelve (12)
months from the effective date of this ordinance. No license or permit application, of any
kind, by any individual, establishment, organization, or businesses involved in the
proposed sale, testing, manufacturing, or distribution of THC Products within the City of
Albertville shall be accepted or considered for twelve (12) months from the effective date
of this ordinance.
3. Planning or zoning applications related to THC Products or applications from individuals,
establishments, organizations, or businesses involved in the proposed sale, testing,
manufacturing, or distribution of THC Products within the City of Albertville shall not be
accepted or considered for twelve (12) months from the effective date of this ordinance.
Section 4. Study.
The City Council directs the Planning Commission and City staff to study the need for local
regulation regarding the sale, testing, manufacturing, or distribution of THC Products within the
City of Albertville. The Planning Commission and City staff must also study the need for
creating or amending zoning ordinances, licensing ordinances, or any other ordinances to protect
the citizens of Albertville from any potential negative impacts of THC Products. Upon
completion of the study, the City Council, together with such commission as the City Council
deems appropriate, or as may be required by law, will consider the advisability of adopting new
ordinances or amending its current ordinances.
Section 5. Enforcement.
The City may enforce this ordinance by mandamus, injunctive relief, or other appropriate civil
remedy in any court of competent jurisdiction. The City Council hereby authorizes the City
Administrator, in consultation with the City Attorney, to initiate any legal action deemed
necessary to secure compliance with this ordinance.
Any person, persons, firm, corporation or other entity violating any provision of this Ordinance
shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished pursuant to
Minn. Stat. § 609.02, subd. 3, or as subsequently amended, plus costs of prosecution.
Section 6. Term.
Unless earlier rescinded by the City Council, the moratorium established under this ordinance
shall remain in effect until twelve (12) months from its effective date, at which point, it will
automatically expire.
Section 7. Effective Date.
This Ordinance shall be in full force and effect from and after its passage by the City Council.
Agenda Page 55
City of Albertville
Ordinance No. 2022-14
Meeting of September 6, 2022
Page 3
Adopted by the City Council of the City of Albertville this 6th day of September 2022.
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Jillian Hendrickson, Mayor
ATTEST:
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Kristine A. Luedke, City Clerk
Agenda Page 56