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2022-09-19 City Council Agenda Packet City of Albertville Council Agenda Monday, September 19, 2022 City Council Chambers 7 pm PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance – Roll Call Pages 3. Recognitions – Presentations - Introductions 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 15, 2022, regular City Council Meeting minutes as presented. 3-6 B. Approve the September 6, 2022, regular City Council Meeting minutes as presented. 7-11 C. Authorize the Monday, September 19, 2022, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. 12 D. Approve the Memorandum of Understanding between Wright County and the City of Albertville for the Purchase of Salt for the 2022-2023 Snow and Ice Removal Season at a cost of $95.34 per ton. 13-14 E. Approve Pay Estimate #2 to Omann Contracting for 2022 Street Improvements in the amount of $710,222.85. F. Approve the quote from Cobalt Companies in the amount of $6,700 to prep and paint the signal systems at I-94 and CSAH 37. 15-16 7. Public Hearing 8. Wright County Sheriff’s Office – Updates, reports, etc. 9. Department Business A. City Council 1. Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Building – None C. City Clerk – None City of Albertville City Council Agenda Monday, September 19, 2022 Page 2 of 2 D.Finance 1.Fire Relief Pension Amendment 17-19 (Motion to adopt Resolution No. 2022-31 amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department from$3,700 to $4,200 per year of service.) E.Fire – None F.Planning and Zoning – None G.Public Works/Engineering – None H.Legal – None I.Administration 1.Discussion of Enforcement of Ordinance Violations 10.Announcements and/or Upcoming Meetings September 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm October 3 City Council, 7 pm October 10 STMA Arena Board, 6 pm October 11 Planning Commission, 7 pm October 17 City Council, 7 pm 11.Adjournment ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES August 15, 2022 – 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7:05 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski Councilmember Hudson arrived at 7:26 pm. Staff Present: City Administrator Nafstad, City Attorney Couri, City Planner Brixius, and City Clerk Luedke 3. Recognitions – Presentations – Introductions – None 4. Public Forum – None 5. Amendments to the Agenda MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve the August 15, 2022, agenda as Submitted. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 1, 2022, City Council Workshop meeting minutes as presented. B. Authorize the Monday, August 15, 2022, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Approve a Special Event Permit and Temporary Liquor License for the Albertville Lions for their Annual Cruisin’ & Rock’n Car Show on September 10, 2022 from 2 to 9 pm. D. Adopt Resolution No. 2022-26 approving an off-sale lawful gambling permit for the Rockford Lions Club for Cedar Creek Golf Course on September 10, 2022 E. Approve a Major Temporary Outdoor Music permit for 152 Club, Inc, located at 5794 Main Avenue NE for their annual Oktoberfest event on September 23 and 24, 2022. F. Approve Driveway Replacement Contract for property owner Benita Bramel located at 11710 57th Street NE Albertville, MN 55301. G. Approve the Memorandum of Understanding for crosswalk safety improvements at Lansing Avenue NE and 50th Street NE. Councilmember Olson requested Item G. be moved under the Public Works/Engineering Section. Agenda Page 3 City Council Meeting Draft Minutes Page 2 Regular Meeting of August 15, 2022 6. Consent Agenda - continued MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the August 15, 2022, Consent Agenda as amended. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 7. Planning and Zoning A. Albertville Self-Storage – Industrial Developments Applications City Planner Brixius presented the staff report which included information on the requested zoning change, preliminary plat and building plans. He provided information on what is currently located on the property, the proposed changes and final site plan. Planner Brixius said the Planning Commission reviewed the information and recommended approval subject to the conditions outlined on the Resolution. City Attorney Couri answered questions from Council regarding the City’s building code and the changes to the building sprinkling requirements. City Administrator Nafstad also answered questions from Council regarding the sprinkler requirements for certain buildings. There was Council discussion regarding the development application for the self-storage facility, trash enclosures at the facility and if building sprinklers should be required. The Council directed City staff to amend item 6 on the Resolution under the PUD-Site and Plans section to include language at the beginning of the condition “If the self-storage facility will have on-site trash and recycle equipment,” to make the on-site trash enclosures optional. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt Resolution No. 2022-27 and Ordinance No. 2022-12 addressing the following development applications for Darkenwald Corporation to allow for the construction of a Self-Storage Facility in the City of Albertville as amended. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. B. Public Hearing – NJ Properties LLC for a Preliminary/Final Plat, the vacation of a portion of Lambert Avenue NE and Second Street NE, in Albertville MN City Planner Brixius presented the staff report which included the background information on the property’s past expansions. He said Particle Control recently purchased two lots and were requesting to expansion of their PUD zoning district to include the new lots. Planner Brixius said a public hearing was required due to the street vacation request which would allow for the combination of the two lots into one lot. He answered questions from Council regarding the proposed new access point from County Road 37 and said Wright County would need to grant the property new access to the road. He said the Planning Commission reviewed the information and recommended approval subject to the conditions outlined in the Resolution. City Administrator Nafstad answered questions from Council the County’s policy for granting access to County roadways. Mayor Hendrickson opened the public hearing. No one requested to speak. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to close the public hearing. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. Agenda Page 4 City Council Meeting Draft Minutes Page 3 Regular Meeting of August 15, 2022 B. Public Hearing – NJ Properties LLC for a Preliminary/Final Plat There was Council discussion regarding the expansion of Particle Control’s building, access to County Road 37 and the building code sprinkler requirements. MOTION made by Councilmember Hudson, seconded by Councilmember Cocking to adopt Resolution No. 2022-28 and Ordinance No. 2022-13 addressing the following development applications for Particle Control to expand their industrial facility in the City of Albertville. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from the Wright County Sheriff’s Department. 9. Department Business A. City Council There were no City Council updates. B. Building – None C. City Clerk – None D. Finance – None E. Fire – None F. Public Works/Engineering 1. Memorandum of Understanding Crosswalk Safety Improvements City Administrator Nafstad answered questions from Council regarding the proposed safety improvements on CSAH 18 at Lansing Avenue. He said the estimate cost would be $18,000 and reported the County would contribute 50% or $9,000 of the cost with the cities of Albertville and St. Michael each providing $3,000 for the improvements. There was Council discussion regarding the proposed crosswalk safety improvements and where the crosswalk would be located. MOTION made by Councilmember Cocking, seconded by Councilmember Olson to approve the Memorandum of Understanding between the City of Albertville, City of St. Michael, STMA School District and Wright County for crosswalk safety improvements at Lansing Avenue NE and 50th Street NE (CSAH 18). Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. G. Legal 1. Maeyaert Property Update City Attorney Couri provided an update on the second cleanup of the Maeyaert site. He said there were still nuisance items on the property. He said the contractor came today and filled a dumpster with miscellaneous items. Attorney Couri reported the trucks in the driveway were not licensed and not allowed to be stored in the driveway. He said the unlicensed truck must be stored in the garage but could not be because the garage was too full. He answered questions from Council regarding the assessment process to be used for the City to recoup the costs spend to clean up the property. Agenda Page 5 City Council Meeting Draft Minutes Page 4 Regular Meeting of August 15, 2022 H. Administration 1. City Administrator’s Update City Administrator Nafstad updated the Council on the City’s current construction projects and said the City has an opening on the Parks Committee. Announcements and/or Upcoming Meetings August 22 Joint Powers Water Board, 6 pm Parks Committee, 7 pm August 29 Joint Governance Meeting, 6 pm September 5 City Hall closed in observance of Labor Day September 6 City Council, 7 pm (Tuesday) September 12 STMA Arena Board, 6 pm September 13 Planning Commission, 7 pm September 19 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Hudson to adjourn the meeting at 8:36 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. Respectfully submitted, ____________________________ Kristine A. Luedke, City Clerk Agenda Page 6 ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES September 6, 2022 – 7 pm Council Chambers Albertville City Hall 1. Call to Order Mayor Hendrickson called the meeting to order at 7 pm. 2. Pledge of Allegiance – Roll Call Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski Councilmember Hudson arrived at 7:43 pm Staff Present: City Administrator Nafstad, City Attorney Couri, Fire Chief Bullen, Finance Director Lannes and City Clerk Luedke 3. Recognitions – Presentations – Introductions – None 4. Public Forum – None 5. Amendments to the Agenda MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the September 6, 2022, agenda as submitted. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. Items pulled will be approved by a separate motion. A. Approve the August 1, 2022, City Council Meeting minutes as presented. B. Approve the August 15, 2022, City Council Workshop minutes as presented. C. Authorize the Tuesday, September 6, 2022, payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. D. Approve a Temporary Liquor License for the Albertville Lions Family Fun Day during the Farmer’s Market on September 15, 2022, from 3 pm to 8 pm. E. Approve street closure request from Family Youth Community Connections for their 8th Annual Open Streets event on September 10, 2022, from 11 am to 1 pm. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to approve the September 6, 2022, Consent Agenda as submitted. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 7. Public Hearing – None Agenda Page 7 City Council Meeting Draft Minutes Page 2 Regular Meeting of September 6, 2022 8. Wright County Sheriff’s Office – Updates, reports, etc. There were no updates from the Wright County Sheriff’s Department. 9. Department Business A. City Council Mayor Hendrickson provided an update from the Joint Powers Water Board meeting which included a discussion on services supplied to the cities by the Water Board and future projects. Councilmember Zagorski provided additional information from the meeting. City Administrator Nafstad answered questions from Council regarding services the Joint Powers Water Board performs for Albertville which includes the treatment of the City’s water supply. B. Building – None C. City Clerk 1. Set Special Council Meeting to Canvass 2022 General Election Results City Clerk Luedke presented the staff report regarding setting a special meeting to canvass the November 8 General election results. She said City staff recommends setting the meeting for November 14, 2022, at 5:45 pm. MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to set the Canvasing Board meeting to certify the results of the November 8, 2022, General Election for 5:45 pm on Monday, November 14, 2022 in the Albertville Council Chambers. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 2. Set Truth in Taxation Hearing City Clerk Luedke said the City was required to set a date for the Truth in Taxation hearing. She said City staff recommends setting the hearing for Monday, December 5, 2022, at 6:15 pm. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to set the Truth in Taxation Hearing for the 2023 Levy for 6:15 pm on Monday, December 5, 2022 in the Albertville Council Chambers. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. D. Finance 1. 2023 Preliminary Budget and Property Tax Levy Finance Director Lannes presented the staff report and said that once the preliminary budget was set that the final budget can be lower but it cannot be increased. She answered questions from Council. There was Council discussion regarding the purposed 2023 Tax Levy amount. The Council was concerned with the purposed amount but because the Council has the ability to reduce the amount at the time the final levy is approved in December, the consensus was to move forward with the preliminary tax levy because of the uncertain of the economy over the next couple of months. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2022-29 adopting the 2022 Preliminary Tax Levy collectable in 2023. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. Agenda Page 8 City Council Meeting Draft Minutes Page 3 Regular Meeting of September 6, 2022 1. 2023 Preliminary Budget and Property Tax Levy - continued MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Resolution No. 2022-30 adopting the 2023 Preliminary Budget. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. 2. Approve a Gas Franchise Fee with CenterPoint Energy Finance Director Lannes presented the staff report. She said City staff would come back for Council’s approval to set the fee amount in October 2022 and answered questions from Council. City Attorney Couri answered questions from Council regarding the formula used to establish the fee and said with a 5% across the board charge if someone is using more gas they would pay more which mimics the tax structure. There was Council discussion regarding the purposed gas franchise fee with CenterPoint Energy and whether to move forward with the fee. The Council’s consensus was move forward with franchise fee and there was additional discussion that the franchise fee could be amended by ordinance if there were sufficient changes in gas fees. MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to adopt Ordinance No. 2022-10 implementing a Gas Service Franchise Fee on CenterPoint Energy Minnesota Gas for providing gas service within the City of Albertville. Ayes: Cocking, Hendrickson, Olson and Zagorski. Absent: Hudson. Nays: None. The motion carried. 3. City Server Replacement Finance Director Lannes presented the staff report which included details on the server replacement quote and she said the City budgets annually for the new server in the Capital Reserve Funds. She answered questions from Council. City Administrator Nafstad provided additional information on the City server replacement quotes. There was Council discussion regarding the City server replacement and the consensus was to move forward with the quote not to exceed $90,000. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to authorize City staff to accept quote from Business Ware Solutions for server hardware, upgrade, local back- up upgrade and set up for Azure storage not to exceed $90,000. Ayes: Cocking, Hendrickson, Olson and Zagorski. Nays: None. Absent: Hudson. The motion carried. E. Fire – None F. Planning and Zoning – None G. Public Works/Engineering 1. Central Park – Review Quotes for Plaza and Trails City Administrator Nafstad provided background information on the Central Park Master plan. He said the Parks Committee would like to move forward with the concrete work for the sidewalk through the Park, the plaza area and the parking lot. Administrator Nafstad reported from the request for quotes sent out, he only received one back and it did not include a quote for the parking lot. He said since Central Park was heavily used during the summer and early fall, the City would Agenda Page 9 City Council Meeting Draft Minutes Page 4 Regular Meeting of September 6, 2022 like to conduct the work in mid-October. He provided information on other items to be done in the park at a later date which include new lighting to irrigation. Administrator Nafstad said the Albertville Lions has offered to assist with the payment of the park improvements. He answered questions from Council regarding other future projects. There was Council discussion regarding the quote for the concrete work for Central Park and the consensus was to move forward with approval of the quote. MOTION made by Councilmember Zagorski, seconded by Councilmember Cocking to approve a quote from Custom Building Inc in the amount of $114,870 for concrete work at Central Park. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. H. Legal 1. Temporary Moratorium on the Sale, Testing, Manufacturing or Distribution of THC Products City Attorney Couri presented the staff report which included the background information on the new bill that was signed into law for the legalization of the sale and distribution of products containing THC. He reported the new bill does not address a number of issues Minnesota cities have regarding THC and said the moratorium would provide the League of Minnesota Cities time to provide cities guidance on the issue. He said anyone selling THC products in Albertville today would be grandfathered in and can continue to sell THC products as a non-conforming business. He reported the moratorium would only effect new establishments that would like to sell or distribute the products. When asked about the enforcement of the moratorium, Mr. Couri said the City would be responsible for enforcing the moratorium ordinance. He added during the moratorium, the City would be required to study the item. Ms. Carol Moss, Attorney with Hellmuth & Johnson, 8050 W. 78th Street, Edina, said she was in attendance as a representative of an existing business. She said THC products have been sold in Albertville legally for the last couple of years. She said these changes to the Hemp laws was for consumer protection because now the State is attempting to regulate them. She said the League of Minnesota Cities will not be providing additional information and people will continue to purchase these items on-line. She answered questions from the Council and added she personally provided information on the bill and attended house meetings. She said that she did not think a moratorium on THC products was not necessary. There was Council discussion regarding the purposed moratorium, the legalization of the THC products, insurance safety and issues with impaired drivers and the consensus was to move forward with the moratorium to provide additional time to study the item for the safety of the Albertville residents. Councilmember Olson said he opposed to the moratorium because he was concerned enforcement could cost the city money. MOTION made by Councilmember Cocking, seconded by Councilmember Zagorski to adopt Interim Ordinance No. 2022-14 Prohibiting the Sale, Testing, Manufacturing, and Distribution of THC Products. Ayes: Cocking, Hendrickson, Hudson and Zagorski. Nays: Olson. The motion carried. Agenda Page 10 City Council Meeting Draft Minutes Page 5 Regular Meeting of September 6, 2022 I. Administration There were no Administration updates. Announcements and/or Upcoming Meetings September 12 STMA Arena Board, 6 pm September 13 Planning Commission, 7 pm September 19 City Council, 7 pm September 26 Joint Powers Water Board, 6 pm Parks Committee, 7 pm October 3 City Council, 7 pm 10. Adjournment MOTION made by Councilmember Cocking, second by Councilmember Zagorski to adjourn the meeting at 8:23 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried. Respectfully submitted, ____________________________ Kristine A. Luedke, City Clerk Agenda Page 11 Mayor and Council Request for Action September 19, 2022 SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, September 19, 2022, payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: • List of Claims (under separate cover) Agenda Page 12 Mayor and Council Request for Action September 19, 2022 SUBJECT: CONSENT – PUBLIC WORKS – MEMORANDUM OF UNDERSTANDING BETWEEN WRIGHT COUNTY AND CITY OF ALBERTVILLE FOR SALT PURCHASE FOR THE 2022- 2023 SEASON RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve the Memorandum of Understanding between Wright County and the City of Albertville for the Purchase of Salt for the 2022-2023 Snow and Ice Removal Season at a cost of $95.34 per ton. BACKGROUND: Since 2006, the City of Albertville has purchased salt from Wright County. Public Works loads the salt at the Wright County Maintenance Facility in Otsego on an as-needed basis. Reimbursement for the salt is based on the predetermined price per ton and the quantity hauled. KEY ISSUES: • The County facility is nearby and convenient. • Bulk purchasing allows for reduced material and shipping costs. • The City has limited salt storage capabilities/facilities. POLICY CONSIDERATIONS: It is City policy for Council to review and approve all service and purchasing agreements. FINANCIAL CONSIDERATIONS: The City annually budgets for ice control. The annual cost of snow and ice removal is weather dependant and varies with each season. The unit price for salt for the 2021-2022 season was $82.04 per ton. This year’s price has increased to $95.34. Total annual cost is based on quantity of salt used. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve purchasing agreements for the City. Responsible Person: Tim Guimont, Public Works Supervisor Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • 2022-2023 Wright County Memorandum of Understanding Agenda Page 13 MEMORANDUM OF UNDERSTANDING Between WRIGHT COUNTY and CITY of ALBERTVILLE This Memorandum of Understanding is entered into between Wright County (hereafter called “County”) and the City of Albertville (hereafter called “City”) and sets forth the respective parties’ agreement regarding the City storage and purchase of salt from the County at the County’s storage facility at their maintenance facility in Otsego. It is hereby understood and mutually agreed to between the parties that: 1) The County will make salt available for the 2022-2023 snow/ice control season, from their salt storage facility in Otsego, to the City of Albertville at the following prices: Price/Ton 10% Fee Sales Tax Total Cost Salt $86.67* $8.67 0.00 $95.34 * FOB Otsego Salt prices will also be subject to a Fuel Clause in our state salt contract that states that an increase of over 20% in fuel costs will be passed on to the customer. 2) It is understood that the City will pick up their own materials from this facility using Wright County’s loader and the City’s trucks. 3) A daily journal, to be kept for billing purposes, must be used by the City to record each load that is picked up by the City personnel. Quantities must be submitted monthly, in writing or by email to the Wright County Highway Department. Quantities submitted by phone call will not be acceptable. • Email: hwyadmin@co.wright.mn.us • Mail: Wright County Highway Department 3600 Braddock Ave Ne – Buffalo, MN 55313 4) The quantity of the load for each truck will be determined initially by weighing the truck with and without load at a certified scale. 5) This Memo of Understanding will be in effect until May 14, 2023. It will be reviewed by both parties after the 2022-2023 snow/ice control season to determine any needed modifications for the next year’s renewal. FOR THE COUNTY OF WRIGHT FOR THE CITY OF ALBERTVILLE ____________________________ ______________________________ ____________________________ ______________________________ County Board Chair ____________________________ ______________________________ Dated: ______________________ Dated: ________________________ Agenda Page 14 Mayor and Council Request for Action September 14, 2022 SUBJECT: CONSENT –PUBLIC WORKS –TRAFFIC SIGNAL PAINTING RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve the quote from Cobalt Companies in the amount of $6,700 to prep and paint the signal systems at I-94 and CSAH 37. BACKGROUND: The signal system needs repainting. Staff solicited quotes for the work with the lowest cost quote being submitted by Cobalt Companies of Monticello. The work will include preparation and painting of the signal system (standards, mast arms, heads, luminaire, and EVPs). Per signal system agreements between the County and City, the City is responsible of the repainting. POLICY CONSIDERATIONS: Acceptance of quotes for infrastructure maintenance is subject to Mayor and City Council approval. FINANCIAL CONSIDERATIONS: The cost associated with the painting is $6,700, and is a budgeted maintenance expense. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and authorize municipal improvements. Responsible Person: Tim Guimont, Public Works Supervisor Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Quote from Cobalt Companies Agenda Page 15 Estimate Date 8/10/2022 Estimate # 1492 Name / Address City of Albertville Attn: Tim Guimont 5959 Main Ave NE PO Box 9 Albertville, MN 55301 Job CR 37 & I94 Total 7474 Jason Ave NE Monticello, MN 55362 763-238-7891 cobaltcompaniesinc.com Description QtyRate Total Prep, prime and paint intersection @ CR 37 and I94 including 2 EVP poles 6,700.00 6,700.00 $6,700.00 Agenda Page 16 Mayor and Council Request for Action September 19, 2022 SUBJECT: FINANCE – FIRE RELIEF PENSION AMENDMENT RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Adopt Resolution No. 2022-31 amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department from $3,700 to $4,200 per year of service. BACKGROUND INFORMATION: Annually, the Albertville Fire Relief Association reviews its current level of funding and provided their investment portfolio projects the ability to cover an increase in the annual retirement benefit, they request that increase approval from City Council. Annually, there is a calculation of net assets and liabilities for the next fiscal cycle on Form SC- 22. For December 31, 2021, the projected net assets for the Association was $1,105,910 and the projected liability for 2021 is $727,367. Increasing the pension to $4,200 would increase the liability by $93,263 to an estimated $820,630 (74%). The City of Albertville budgets and sets aside capital to fund potential pension shortfalls. The City is required to contribute funds if the Association’s assets drop below 80% of the total pension liability. The City’s Capital Reserves for Fire Pension is currently $218,591.20. Staff recommends building this balance to a minimum of 20% of the total liability. Currently, the annual retirement benefit for the Albertville Fire Department is $3,700 per year of service. Responsible Person: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Fire Relief Request Letter • Resolution No. 2022-31 Agenda Page 17 Albertville Fire Relief Association, 5959 Main Av NE, Albertville, MN 55301 September 7, 2022 Dear Albertville City Council Members: Based on previous City Council Budget meeting discussions, the Albertville Fire Relief Association is requesting an increase in the Annual Retirement Benefit, for eligible Albertville Fire Relief Association members, from $3,700 to $4,200 (a $500 increase) per year of service. Thank you for your consideration. Respectfully submitted, Albertville Fire Relief Association Agenda Page 18 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2022-031 A RESOLUTION AMENDING THE ANNUAL RETIREMENT BENEFIT FOR THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT EFFECTIVE JANUARY 1, 2023 WHEREAS, the City Council of the City of Albertville is desirous of increasing the annual retirement benefit for the Albertville Fire Department effective January 1, 2023. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville hereby establishes the retirement benefit of the Albertville Fire Relief Association at $4,200 per year of service for all members based on their years of service as active Fire Department members. Adopted by the City Council of the City of Albertville this 19th day of September 2022. _____________________________ Jillian Hendrickson, Mayor ATTEST: ___________________________ Kristine A. Luedke, City Clerk Agenda Page 19