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2022-09-26 Joint Powers Water Board PacketJoint Powers Water Board AGENDA Regular Meeting of September 26, 2022 Joint Powers WTP 11100 5011 Street NE Albertville, MN 6:00 PM Chairperson Enaineer Jillian Hendrickson Chris Larson, HDR Inc. Board Members OO erations Tom Dierberger John Seifert, Veolia Joe Hagerty Jennifer Thomas, Veolia Chris Kauffman Andy Ahles, Veolia Rob Olson Dustin Carlson, Veolia Nadine Schoen Zac Foster, Veolia 1. Call to Order / Roll Call 2. Approve Agenda - Page 1 3. Consent Agenda - Page 2 3.1 Approval of August 22, 2022 Regular Board Meeting Minutes - Page 3 3.2 Approval of September 2022 List of Claims - Page 6 3.3 Approval of September 2022 Budget Report - Page 8 3.4 Approval of Joint Powers August 2022 Investment Summary Report - Page 9 3.5 Approval of September 2022 Cash Balances Report - Page 13 3.6 Approval of August 2022 Monthly Operations Report - Page 14 3.7 Approval of Resolution No. 09-26-22-1, Authorizing Disposal of Surplus Property - Page 26 3.8 Contractor Payment Application for CSAH 19 Watermain Project - Page 27 4. Unfinished Business 5. General Business - Page 32 5.1 Authorization to Research Restroom Addition for Water Treatment Plant - Page 33 5.2 Water Assistance Outreach Program - Page 34 5.3 Draft 2023 Budget and Fee Schedule - Page 40 6. Engineer - Page 43 6.1 Authorization to Request for Proposal for Well 5 VFD - Page 44 6.2 Raw Watermain Repair Quotes - Page 45 7. Operations 8. Office 9. Other Business / Announcements / Correspondence - Page 51 9.1 Source Water Protection Plan Implementation Grant Application - Page 52 9.2 Governor's Executive Order - Page 58 10. Adjourn PAGE 1 CONSENT AGENDA PAGE 2 Joint Powers Water Board Regular Meeting Minutes August 22, 2022 Page 1 1. Call to Order. The regular meeting of the Joint Powers Water Board was called to order by Chairperson, Jillian Hendrickson, on Monday, August 22, 2022 at 6:00 p.m. at the Joint Powers Water Board Water Treatment Plant, 11100 501h St NE, Albertville, MN 55301. Board present: Tom Dierberger, Joe Hagerty, Jillian Hendrickson, Nadine Schoen, Robert Zagorski (for Robert Olson). Board absent: Chris Kauffman, Rob Olson. Staff present: John Seifert, General Manager Staff absent: Jennifer Thomas, Office Manager; Andrew Ahles, Water Department Supervisor / Facilities Manager; Dustin Carlson, Assistant Water Department Supervisor / Facilities Manager; Zac Foster, Project Manager. Engineering present: None. Engineering absent: Chris Larson, HDR Engineering. 2. Approve Agenda. Seifert asked the Board for approval to add an item under General Business regarding authorization to submit Source Water Protection Plan Implementation Grant Application. Schoen moved, Hagerty seconded, to adopt the Agenda as amended. Motion carried 5-0. 3. Approve Consent Agenda. Dierberger moved, Zagorski seconded, to approve the Consent Agenda below. Motion carried 5-0. 3.1 July 25, 2022 Special Board Meeting Minutes 3.2 August 2022 List of Claims 3.3 August 2022 Budget Report 3.4 Joint Powers July 2022 Investment Summary Report 3.5 August 2022 Cash Balances Report 3.6 July 2022 Monthly Operations Report 3.7 Water Salesman Contract (Previously Approved) 4. Unfinished Business. None. 5. General Business. 5.1 Discussion on Items Affecting 2023 Draft Budget. Seifert provided a discussion memo for members to take notes and provided information on the following: A. Chemical Increases. Discussion was focused around increases to chemical prices over the past two years. Joint Powers bleach supplier, Hawkins, has received over 45 letters from their suppliers announcing rate increases over the past two years. As an example, bleach has had eight price increases since May 2021. The interruption in supply chain and other impacts outside of the Water Treatment Plant and Wastewater Treatment Plant chemical use have driven rate increases. Seifert told the Board that chemicals are being managed as tightly as possible. Hendrickson asked for additional information on what specifically is driving those costs. PAGE 3 Joint Powers Water Board Regular Meeting Minutes August 22, 2022 Page 2 B. Utility Rate Increases. The utility rate increases afforded Joint Powers through the Public Utilities Commission (PUC) said gas was approved for a 3.9% rate increase and electricity has asked for a rate increase of 21.2% over the next three years. Their interim rate they are asking for over the next two years is 8.9%. Hendrickson asked whether solar panels would be a way to save money for Joint Powers. Seifert said that is an area to research and that there are offsite solar gardens, which require a pledge of entire energy use, is that may be more financially beneficial. Staff commit to follow PUC filings and awards for gas and electrical as part of the budget process. C. Supply Chain Issues. Seifert told the Board that there has been an interruption in the supply chain from COVID. This has been challenging for Joint Powers Water. Repair parts that have normally been available are seeing one year lead times. An example being fleet vehicles that are taking significantly more time and higher costs to purchase. Staff are committed to research and acquire access to and have critical parts on hand and to continue with uninterrupted water supply for member Cities. D. Labor and Hiring Challenges. Discussion focused on the labor increase across markets. There was a brief discussion on neighboring cities rate increases. In the last year there has been a 12% increase in labor and benefit costs. Staff will continue to monitor increases in labor market prices in neighboring communities and utility market. E. Service Level Requests. Seifert told the Board that there are some things that are trending in the water supply. The people who are using online ACH payments are looking for more information. As the communities grow there are a greater number of users who are requesting service level enhancements. There are currently 8,500 accounts. Most of those have a meter and reading device. Meters have a life span of 20 years and are nearing the end of their useful life. Replacement of those meters will need to be discussed in the near future. We currently use automated meter readings (AMRs) where Operators drive around to collect meter information. There is also an automated meter information (AMI) option that allows staff to look at what is available at a specific time. This allows staff to give immediate attention to customer needs. Seifert also discussed utility billing needs that will need to be addressed in the near future. Staff are committed to establish the budget and timing for replacing meters. F. Long Range Planning (CIP and Condition Assessment). Discussion ensued on growth planning of member cities. Larson is currently taking information from member cities to forecast growth. Staff will work with Larson on condition assessment and the current asset improvement schedule, as well as using growth projections from member cities, to forecast well capacity, storage capacity and treatment capacity. Hendrickson commented that she feels it is appropriate to continue to supply information to Larson to provide an accurate CIP. There was then discussion on the trend by regulatory agencies of investing in emerging contracts. Staff are committed to continue to monitor regulations and the impact on long range planning. 5.2 Authorization to Submit Source Water Protection Plan Implementation Grant Application. Seifert presented an application for a grant from the MN Department of Health that is open from September 1 — 30. Most likely Joint Powers protection grant application would be for well sealing. 2agorski inquired on amount of grant available. Seifert said the three member cities could receive up to $30,000 of non -match grant funds. Hagerty moved, Schoen seconded, to authorize submission of the Source Water Protection Plan Implementation Grant to the MN Department of Health. Motion carried 5-0. PAGE 4 Joint Powers Water Board Regular Meeting Minutes August 22, 2022 Page 3 6. Engineer. None 7. Operations. None. 8. Office. None. 9. Other Business / Announcements / Correspondence. None. 10. Adjourn. Dierberger moved, Schoen seconded, to adjourn the Joint Powers Water Board meeting at 7:14 PM. Motion carried 5-0. John Seifert, Recording Secretary PAGE 5 JOINT POWERS WATER BOARD CHECK REGISTER SUMMARY MEETING DATE: 9126/2022 Check # Vendor Check Date Amount Comments 17807e CITY OF ST MICHAEL 9/23/2022 $387,958.04 August 2022 Receipt by Charge 17808e PAYMENT SERVICE NETWORK 9/23/2022 $7,085.64 August 2022 Web Pay Fees 17809e MN DEPT OF REVENUE 9/23/2022 $2,419.00 August 2022 Sales Tax 17810e CENTERPOINT ENERGY 9/23/2022 $363.40 August 2022 Invoices 20321 VOID 9/2312022 $0.00 Used as test check 20322 VOID 9/23/2022 $0.00 Used as test check 20323 BLONG/PAM LEE 912312022 $12.82 Ref credit bal on 138 Jandel Av NE 20324 BRAD/KATHY SCHURMAN 9/23/2022 $184.02 Ref credit bal on 516 Maple Knoll Way NW 20325 CAPSTONE HOMES 9/23/2022 $120.48 Ref credit bal on 9200 26th St NE 20326 CATY/STEVE GRESETH 9/2312022 $123.44 Ref credit bal on 513 2nd St NW 20327 CHARLOTTE KILLIAN 9123/2022 $75.00 Ref credit bal on 11 Willow Dr SW 20328 COREYIJOSLYN ERICKSON 9/23/2022 $160,00 Ref credit bat on 8615 10th St NE 20329 CORY GUSTAFSON 9/23/2022 $300.00 Ref credit bat on 4559 McAllister Av NE 20330 DANIEL GEIS 9/23/2022 $476.97 Ref credit bal on 574 Kayla Ln NE 20331 DARWINICAROL WHALEY 9/23/2022 $167.41 Ref credit bat on 516 Heights Rd NW 20332 DAVIDIMARILYN HOCHSTEDLER 9/23/2022 $185.35 Ref credit bal on 1.05 Willow Dr SW 20333 FIELDSTONE FAMILY HOMES 9/23/2022 $55.99 Ref credit bat on 9756 Jordan Ct NE 20334 GLEN/KAREN ETHERIDGE 9/2312022 $307.75 Ref credit bal on 11452 17th PI NE 20335 HOLLY GRAZIANO 9/23/2022 $207.93 Ref credit bat on 4519 Melina Av NE 20336 JASON/DUSTY HURD 9/23/2022 $324.14 Ref credit bal on 12752 43rd St NE 20337 JEFFREY/JACQUELINE THONE 9/23/2022 $1.00 Ref credit bal on 9783 4th St NE 20338 JENNIFER VONFELDEN 9/23/2022 $163.87 Ref credit bal on 401 Main St N 20339 JIM NICHOLS 9/23/2022 $112.27 Ref credit bal on 11289 21st St NE 20340 JOHN/SERVEH WILSON 9/23/2022 $107.56 Ref credit bal on 10454 341h Cir NE 20341 JP BROOKS HOMES 9/23/2022 $399.35 Ref credit bat on 633 Emmy Ln 20342 KALLAIDYLAN ROFF 9/23/2022 $193.90 Ref credit bal on 3888 Melby Av NE 20343 KARL/BETH VIRKUS 912312022 $96.17 Ref credit bal on 10964 24th Cir NE 20344 KELSEY JAHNKE 9/23/2022 $25.36 Ref credit bal on 11667 10th St NE 20W KENNETH W HANSON 9/23/2022 $190.65 Ref credit bal on 2184 Langston Ln NE 20346 LISA/MATTHEW PETERSON 9/23/2022 $210.72 Ref credit bal on 4949 Otter Trail NE 20347 M11 HOMES 9/23/2022 $13.42 Ref credit bal on 10713 29th St NE 20348 MADELEINE ISRAELSON 9/23/2022 $246.02 Ref credit bat on 11271 17th Ct NE 20349 MARK/AMY CRANDALL 9123/2022 $90.33 Ref credit bal on 11835 46th Cir NE 20350 MARKIGINA DORETHY 9/23/2022 $173.47 Ref credit bal on 2446 Keystone Av NE 20351 MILDRED SCHOEN 9/23/2022 $170.12 Ref credit bal on 117 1st St SE 20352 PHILLIP BAEBENROTH 9/23/2022 $320.89 Ref credit bat on 10752 23rd St NE 20353 PHILLIP/KARLENE EVENSTAD 9/23/2022 $60.00 Ref credit bal on 221 Oak Av SW 20354 RACHEL I JUSTIN BARRETT 9123/2022 $165.63 Ref credit bat on 404 Butternut Ln SE 20355 RACHEL COYNE 9/23/2022 $137.06 Ref credit bal on 4186 Orleans Dr NE 20356 RYAN/RACHEL MOEHN 9/23/2022 $138.97 Ref credit bal on 534 Upland Rd NW 20357 SANDY SMITH 9/23/2022 $127.27 Ref credit bat on 4529 Napier Pkwy NE 20358 SCOTTISHAWN GIESE 9/23/2022 $113.69 Ref credit bal on 3438 Kalenda Av NE 20359 SHARON SCHUMM 9/23/2022 $151.87 Ref credit bal on 2940 Lander Av NE 20360 SOLOMON WESSEH 9/23/2022 $95.00 Ref credit bal on 309 Cottonwood Av NE 20361 TIMOTHY/QIONG HEDENIHU 9/23/2022 $187.22 Ref credit bal on 12937 44th PI Cir NE 20362 TONY HANSON 9/23/2022 $176.80 Ref credit bal on 712 Ridge Or SE 20363 ZACHARY LANGE 9/23/2022 $120.00 Ref credit bal on 200 5th St NW 20364 ZACHRY KASSULKE 9/23/2022 $302.38 Ref credit bat on 516 Upland Rd NW 20365 CITY OF HANOVER 9/23/2022 $60,670.01 August 2022 Receipts by Charge 20366 HDR ENGINEERING INC 9/23/2022 $47,105.98 August 2022 Invoices 20367 MN DEPT OF HEALTH 9/2312022 $18,859.00 Safe Water Fees 2022 SEE NEXT PAGE PAGE 6 JOINT POWERS WATER BOARD CHECK REGISTER SUMMARY MEETING DATE: 9/26/2022 Check # Vendor Check Date Amount Comments 20368 NAYAX 9/23/2022 $7.95 Water Salesman 20369 Short Elliott Hendrickson Inc 9/23/2022 $885.10 August 2022 Invoices 20370 VEOLIA WATER NA 9/23/2022 $98,416.00 October 2022 Contract Maintenance 1 $630,762.41� Jillian Hendrickson Rob Olson Chris Kauffman Nadine Schoen Joe Hagerty Tom Dierberger PAGE 7 Joint Water Board Budget - 2022 JPWB Board Meeting September 2022 2022 Account Descr Budget 2022 Amt YTD Budget YTD Amt FUND 101 GENERAL FUND E 101-40000-700 Advertising $200.00 $0.00 $200.00 $411.58 E 101-40000-704 Bank Charges $500.00 $0.00 $500.00 $693.53 E 101-40000-712 Contract Maintenance $1,180,992.00 $98,416.00 $1,180,992.00 $984,160.00 E 101-40000-730Insurance $17,500.00 $0.00 $17,500.00 $14,149.00 E 101-40000-749 Web Pay Fees $30,000.00 $3,069.66 $30,000.00 $18,450.85 E 101-40000-752 Audit Fees $15,000.00 $0.00 $15,000.00 $14,925.00 E 101-40000-756 General Engineering Fe $15,000.00 $1,219.37 $15,000.00 $31,486.47 E 101-40000-757 Wellhead Protection En $1,500.00 $0.00 $1,500.00 $0.00 E 101-40000-758 Legal Fees $3,500.00 $0.00 $3,500.00 $3,527.00 E 101-40000-759 ASR-Misc $5,000.00 $0.00 $5,000.00 $0.00 E 101-40000-770 System Maintenance $50,000.00 $1,595.50 $50,000.00 $18,129.77 E 101-40000-771 Well Maintenance $60,000.00 $0.00 $60,000.00 $51,058.97 E 101-40000-785 DNR Water Usage $14,000.00 $0.00 $14,000.00 $0.24 E 101-40000-795 Misc Expense $2,500.00 $0.00 $2,500.00 $0.00 E 101-40000-796 EDA/RR Fees $300.00 $0.00 $300.00 $1,150.00 FUND 101 GENERAL FUND $1,395,992.00 $104,300.53 $1,395,992.00 $1,138,142.41 $1,395,992.00 $104,300.53 $1,395,992.00 $1,138,142.41 09123/22 2:15 PM Page 1 PAGE 8 m C p r- !E 0 Z E U It r rQ oo v w m 000000000Loomoma v m raSoo� m o o W mgoomgmou)gwomm m _ r mw @ O v7m m m cin M r v] Iq R mw vi o°i W vi mN o` r,:wo Nmw of o arrir m ww vvvmv N N N N N m N m {'1 CO v w vwrrr Nw vmmr 'B N N N N N N N N N ego v m w w w w w m w w w w w w w w w w w w w w m w w w v v vP A w r p pp % Vl m P N O (V C4 N M= m SV ice- m m O w w N [m +l m m Lo a fn t m m m N N m f9 to w w w w o o0m W v Ov)Oa aaavl vl pin v)v] O oo @oro 0 o o o o o N vi v M a1 en ~ O mvooaLnanSnomSm O R O m Ih o m o f0 w w 0 vi m w w w w w r P rN v O NJ_ w l f] O W m m w y m w M vmmmm v)C3r w v9 �v°QR M m w N e C6 Ld m o o cdr-: o w w w w w n 7 ❑ i O ppi op @p ppo pp� p i I p Q v 5 0 0 9 0 M ti 0 S 6 0 O O a aN aO ow aw Ov]m0 QOO �w'm vi N w wQmQ w W mwenww mm 4• f9 w w w W W G w ; O to H L 3L_ T o v) a !r m a m O N N r m N N C G - 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Z Ir_ x t @ 7 o v 10 n rn w x m U w '-aww m pAEcvo'- mma am Cwm mom aoo mma m mm a ndwoEow m'nao�)`�—'Lm o LL`M rc�¢aa �UUODUu)ULLu)wx�m�o�47�mmzwLLu m��LLLL�ax�uLL�u2m2LLO¢ULL r 0 0 0 0 0 a 0 0 a 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o U o 0 o U U U U U u u U u L)() U U u u U U u L) 0 u u U U U U U 0 0 0 V U u U U U U U u 0 U U 0 V 0 U u u u u V u U w V V U w co m m PAGE 10 w 0 v 0 Z r I ri O 0) Ol O rn rn O 00 00 O Ln Ln o 00 00 Ln d 00 00 N u c ro ro CO 0 n 8! O U O c ra v _u m Q LL l: t/) V)- L m 0 m L11 ro a 3 0 d -Y +� c c N O c0 .1 QJ a� E L a- 0 _O 0) Q� Q ZI U 4-1 rll Z) -0 E ww F: -p O N V d � Q Ln CD O n6 O N M Ln -q M1 W M M1 tw 00 M rV p �Y M1 M � th tf} trT O o O u a a a w 00 W O N r4 O N M L7 m M tt M1 O 7 L''1 r-i M1 u'i Oi n M 00 m N Lr) L ct M1 Q� a --I m ry 0 0 N Ln 00 0) —1 M1 M1 00 rV } t),D rn rn rn L U ro N N Ln O c rn tD O O rn v rn M1 fl Ln M1 0 N c0 —i rV trT V). tJ} t!? O O O O O O O O O O O O m o O O o 3 O O O' O L a Ln o Ln m Lr) M1 O N ro e1 N 0 ix {PF v ro v 00 00 N 00 rV 00 rV C 00 00 00 O N N N _q Ol � 0) rH a) fl + cr cr N V) Q Lq Q a') �.n Ln 1 m N rV 00 O It Lr) m t" PAGE 11 Journal Entries 8/31/2022 Date Account Debit Credit Reason 8/31/2022 2004 Revolving Project $2,255.34 Record interest earned for August PMA Investment Interest $2,255.34 Revolving Fund Contra $2,045.24 Record market change for August PMA Investment Interest $2,045.24 8/31/2022 Wells Fargo $1,890.22 Record interest earned for August WF Investment Interest $1,890.22 Wells Fargo Contra $73,956.80 Investment Interest $73,956.80 Record market change for August WF 8/31/2022 RBC $16,463.93 Record interest earned for August RBC Investment Interest $16,463.93 RBC Contra $17,624.59 Record market change for August RBC Investment Interest $17,624.59 8/10/2022 Undistributed Receipts $470.00 Reclass credit card sale for watersalesman Water Sales $437.72 MN Tax $32.28 8/26/2022 Undistributed Receipts $150.00 Reclass credit card sale for watersalesman Water Sales $139.70 MN Tax $10.30 8/31/2022 Undistributed Receipts $150.00 Reclass credit card sale for watersalesman Water Sales $139.70 MN Tax $10.30 8/23/2022 Undistributed Receipts $344.74 Reclass RPZ rental and water Rental $317.50 Water Sales $3.56 MN Tax $23.68 PAGE 12 2 — U U U U d O ORM C C C C N (6 M (� d N (4 f0 N N CO CO CO [0 N C C C C N M N to O U 00 � 0 Lq P C N N Cl) fu V (7s N 00 m Cl) N Cl) 0 0 co OP co O SP 0 (0 N V to 0 U3 69 4A Efl O CD CD OO CD W O O Y) t9 to w to O S. SU a v oa r- rn w v et c•] N Ql N N P N G P 00 to 0) 00 137 0.1 W N M P to 0 O C ul (flr 7 O CO O d 0 0 ` O w O V N L � a) 0 m C N �0 4 7 N d u a aE `� a rn cCm t w m ui tri C cd t� 0 rn a v O C] cL'y� cL6 N O N N M O 07 a- ao o (ii (D U o IQ 0 ® 0 Wo co So in to m N N P to � ICY 0 to U U7 to (7 0 O 0 (V (D (N (Cp M N oD LO co O V UO O N m 0) 000 P a0 M C 00 N 04 (D P d O M 0 N in to (A N N d N OZ'jZ cZ OZ L 10 LL d1 LL o LL N LL O LL E JQ N J C JQ LL J LCI©W `OW dW LL Z CD N Z Z Z ® I I I I � � r PACE 13 Q V415QLIA WATER Office & Plant Location. 11100 5011' St NE Albertville MN 55301 Office 763-497-3611 Fax - 763-497-3611 Emergency 763-219- 5 309 Monthly Operations Report John Seifert - General Manager 3 i".Fi .'F'.T PLANT t{ i Operators: Andrew J. Ahles - Supervisor & Facilities Manager Dustin W. Carlson - Asst. Supervisor & Facilities Manager Jennifer Thomas - Office Manager Ruth Klick - Project Associate Delena Daleiden - Admin. - Finance Donna Larson - Admin. August 2022 Joseph Hill - Lead Operator Allan Gansen - Operator Jacob Irwin - Operator Fred Hoilles - Operator Executive Summary Joint Powers effectively produced 126,319,000 gallons of water in the report month. All bacteriological samples were negative. The average fluoride concentration was 0.74 mg/L (Limits are 0.5 & 0.9). The total production to the distribution system was 125,529,900 gallons.and actual consumer use was 160,143,900 gallons, an average daily amount of 5.17 million gallons per day. The recovery phase total of the 2022 ASR cycle for August was; 36,614,000 gallons. Operations The standard operations of the facilities include: Daily testing of fluoride and chlorine in the system. Monthly performance inspections on wells. 4• Monthly bacteriological sampling (25 samples). Bulk chemical deliveries. ERT missed reads/ meter checks. Chemical feed systems adjustments & maintenance. Safety and training meetings. Regularly scheduled operations & maintenance meetings. Routine weekly off -site facilities inspections and security checks. Monthly performance inspections of emergency generators. Monitoring & regulating access to the water towers for telecommunications companies to make repairs & upgrades. Laboratory equipment calibrations. MC Lite meter reading routes for Hanover & St. Michael Routine daily rounds, inspections, and security checks of the water treatment plant. Regular backwashing of filters, reclaiming and pumping of backwash sludge. Major Activities Uncommon Operations and Major Corrective Maintenance: Sludge removal project ongoing. 4• ASR recovery continues in August. Recovery sampling completed at 60% recovery. CSAH 19 watermain project continued in August. Attended weekly progress meetings, 2 per week, throughout the month. Assisted contractors as needed, multiple times. Quarterly MDH Water Quality Parameters tested & sampled. 4• Semi -Annual flow meter calibrations completed. HOA irrigation system repair at Cascades. Operators Lab Proficiency Testing completed in August. All operators passed testing. Multiple water service disruptions due to new water main piping being installed. Minimal complaints from residents. Annual preventative maintenance completed on all VFD's. 4> Multiple gate valve/hydrant surveys completed in new developments. _.. . Assisted SMPW with leaking hydrant in Gutzwiller Park. PAGE 14 Safety & Training Each month our staff performs inspections of all safety equipment such as fire extinguishers, eyewash stations, chemical showers, and emergency lighting, We also have safety meetings during the month that consist of both routine and non -routine topics. 8 This month's safety training topics were Hearing Protection & General PPE. Call -Outs (After -Hours Emergency Calls) O None in August Regulatory Communications Our monthly regulatory communications were completed satisfactorily and on -time. These were: 0 The monthly fluoridation report to the MDH 4 The monthly bacteriological test results to the MDH O The monthly injection/recovery report to the EPA Major Client 1 Public Relations Issues ® Responded to a few minor issues concerning the CSAH 19 water main project. Distribution System Statistics Total Hanover St Michael Joint Powers Comments Locates (GSOC) 600 116 479 5 Gopher State One Call, Tickets Received Hydrants Flushed 0 0 0 0 Spring/Fall (Joint Powers Are Albertville) Including water quality issues (Albertville), water Customer Service Visits 23 1 25 0 usage issues, curb stops onloff,water main operations, special locates (not through GSOC) & mist, issues. Inspections 20 12 8 NA These include out -of bounds read checks, leaking Meter/ERT IssueslRepairs 63 7 56 NA meters, bad ERTslreplacemenls, wiring issues, missed reads, monthly meter reading, etc. Maintenance Work Orders 42 1 1 40 These include issues/repairs & regular maintenance for the dist. systems & JP facilities. Finals 122 10 112 NIA Collection Letters 618 110 508 N/A Collection Emails 0 0 0 NIA Collection Calls 0 0 0 NIA Shut -Off Door Tags 0 0 0 NIA Water Shut -Offs 0 0 0 NIA YTD Reconcilable Limit Budget Budget Expenses Balance LIM 1 456,000 429,885 26,115 Final reconciliation will occur after year-end finances have been processed. Appendices Monthly Fluoride Report, Monthly Bacteriological Report, Monthly ASR EPA Report r t10 E E E E E E E c C N i�V N N N N vao CD do of 0 _7 LL. r N M Ip R 3 i a ar -1 2 z� Ia m: ° � � � c v� o ai 'a c ��% E cs v o � ¢ 2)> w, o c E!A W C c a m e 0. c�� M c W 3 �� y m o a (U a 5 � m0CiR. cad .. roU� o Q E 3 N m U a 0.0 a� ¢ „ oN�l� caQ C 3 N� �-C Y E n p n' co v v rn J ° E y fi' m '�+ w ° c c� 3 �. v 5, uo a s T m © a .` N D [� E U ca E c N u) d m U D L. ) QY C17 0. r O W U CO m H co co co 2 Q t`y r _ U) `� a R �? m A A� O Of th r W of A A A h !� R h R iD tD A R ID Qf r Of ID h ID M R a'r R O cD W W tD R R R h R N W ID IH W eD M W A A 1� � R R h `ct 1• a E0000e7c©coo�a000ccoce5c00000000coo o. E: �oo+nu►a I�q O wO LQ 0 0 0 0 ro r r O N Cd C� eG fQ P. 0 w A 0 p1 Iq U/ Iq t~ I- r~ Lq R O v't O O O O d 10 r- tD r G 0 Iq O O O o d n ID 0 Ili m Q T r r r r �—y of ICi ep r N h O pf M Il'J N iD o cD M tD M IO u O r M W N W Of W N �Q r N , i ` N N 00 N7 II! h 06 M urnl d r V) M d �t N Of N IO q� N h aQ tltl h 01 N r a W W Of O 1 ID A M �_ R <O vi R O U 18, A M W to N R a N A cn LO h 124 ID dD H tp t M M M� IPI IPf M tl et• er e} N N N M M CM m 0 OR m r i+� r W & M C N N M M M fV O Zr b r p, b > O Ili Ili 'Q N M R O �p O r a R O M 0� 3 tr N N R M Qf r O M co t. ID Q� et W O r- ffi � co t- w IR Ifl co H N r iV to Of 00 T M W IH Qf M b? O T d r O to tlf_ CO O) ICI ICI 1 N N N N N r T r r r r r r 00 Of I C r r OCI r r r cm M �Vf � Lry r r r r T tit � 1� Nt M M 0 m r r r r r T r r r 0 �"• LO ,p o p M Ln W SD co co (n a* T -e � t- M M N W W w r W R R CD to iD .�} O O O O O O o � O O O O O O o d L 2 t0 N N .vI LO O 0) co fD Qf A W W b N 0 W r OoCC q el! CCL �Np �Qpf M R To O �(�+Ii�j W T tl7 tD N � In N CY C(N'..�j tm0 W M M N A O M r r- A N {O t0 <aaA M Rt M fD IiD O1 O ti N r e3? Tr_ y T T N gn II J Lo t'N'? 'NV 111 co ro cn O T0 o d r! 0 4 0 0 0 0 0 0 0 0 o O 0 M. cz 0 0 0 d C 0 0 d M 7 ti ro N b Q0 0 4 0 d d O a 0 Q O 0 0 co lvn)M o o G CD O O O o a 0 0 0 0 0� W 3 y N O © Q n- R r O r Gi 0 0 0 0 d d d O ' r O! O d 'tF M a7 d Ilf d© r O C1 d Qa M eT N N N N h h to (�yy Il} M co tD N O O N �j M N r r N N M r to b f7 © BC N R df lif W R r 4? b Of 'O M to o HT O r fl? <D IO fD Ili N N N Ih N N fA tp Il'f o 3 r 1fi N W M W 4 ID O r r r M O O OO d Of Of Of IO r Cl) R W r � .e O N v e} co O r N M N v- IT r O O M r _ co ro of N O r N M tD A l8 COI m +p w R W Of O r N M N N 't N GO R co m 0 I N N1. N N N N M p a � PAGE 16 Year: 2022 (2022 Cycle) UIC PERMIT NUMBER: MN-171-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION: Well 9 (Mt. Simon) Month: August Constituent Units Detection Limit Well 5% Recovery Well 30% Recovery Well 60%fl Recove Well 100% Recovery Federal Drinking Water Standard Method Date 7/812022 7/29/2022 8/24/2022 Temperature °C 10.2 8.0 9.0 pH Std Units 7.42 7.35 1 7.4 Conductivity us/cm 0,560 0.540 0.54 ORP mV 616.9 149.4 110.3 Dissolved Oxygen (DO) m /L 0.85 0.40 0.02 Chlorine, Total Residual m /L 0.01 0.32 0.02 0.00 Field Tested Aluminum u IL 4 21.00 200 EPA 200.8 Arsenic u /L 0.5 <0.89 10 EPA 200.8 Calcium u /L 400 96,000 EPA 200.8 Copper u /L 0.5 0.66 0.70 1000 EPA 200.8 Iron u /L 50 16.0 300 EPA 200.8 Lead u /L 0.1 <0.088 <0.088 EPA 200.8 Magnesium u /L 100 34,000 EPA 200.8 Manganese ug/L 0.5 1.20 50 EPA 200.8 Potassium u 1L 20 3,700 EPA 200.8 Sodium u /L 50 10,000 EPA 200.8 Alkalinity, Total as CaCO3 m /L 5 330 SM 2320E Chloride m /L 2 13.0 250 SM 4500-CI E Fluoride m /L 0.1 0.80 0.72 2 SM 450OF/C Nitrogen, Ammonia m /L 0.04 <0.053 EPA 350.1 Phosphorous m /L 0.4 0.94 EPA 365.4 Silica, Dissolved m /L 1 27.0 EPA 200.7 Sulfate m IL 2.5 22.0 250 ASTM D516-02 Total Hardness by 2340B m /L 1420 380,000 EPA 200.8 Nitrogen, Kjeldahl, Total mg/L 1 0.29 EPA 351.2 Total Organic Carbon m /L 2 1.84 EPA 9060 Gross Alpha pCi/L 3.86 5.65 EPA 900.0 Adjusted Gross Alpha pCi/L 2.67 2.83 15 Ra-226 pCi/L 0.37 0.39 5 EPA 903.1 Ra-228 pCi/L 0.86 0.96 5 EPA 904.0 Ra-226 + Ra-228 pCi/L 1.23 1.35 5 Total Uranium (238) Ci/L 0.5 1.19 2.82 EPA 200.8 Bromodichloromethane u /L 0.5 6,6 6.3 EPA 524.2 Bromoform u /L 4 <0.2 <0.2 EPA 524.2 Chloroform u /L 0.5 30 21 EPA 524.2 Dibromochloromethane u /L 0.5 1.6 2.1 EPA 524.2 Total Trihalomethanes (Calc.) u /L 38.2 29.4 80 EPA 524.2 Dibromoacetic Acid u /L 1 <0.50 <0.50 EPA 552.2 Dichloroacetic Acid u /L 1 5.8 <0.60 EPA 552.2 Monobromoacetic Acid u /L 1 <0.50 <0.50 EPA 552.2 Monochloroaccetic Acid ug/L 1 <1.50 <1.50 EPA 552.2 Trichloroacetic Acid u /L 1 7.2 <0.70 EPA 552.2 Total Haloacetic Acid u /L 13.0 <1.50 60 EPA 552.2 Uranium - 234 pCi1L 08200 2.180 HSL-300 Uranium - 235 pCi/L 0.0515 0.009 HSL-300 - - 00 PAGE 17 Year: 2022 2022 Month: August UIC PERMIT NUMBER: MN-1 71-5R21-0002 OPERATOR NAME: Joint Powers Water Board ASR PTC-3 SAMPLE LOCATION: Test Well 6 (Mt. Simon) Constituent Units Detection Limit Test Well 6 Background In ection Test Well 6 95% Injection Test Well 6 100% Recovery Federal Drinking Water Standard Method Date 11 / 16/2021 6/ 1612022 Temperature °C 10.1 10.2 pH Std Units 7.20 7.44 Conductivity us/cm 0.473 0.455 ORP my -69.60 27.70 Dissolved Oxygen (DO) m IL 2.17 0.16 Chlorine, Total Residual a /L 0.01 0.00 0.00 Field Tested Aluminum u /L 4 <1.5 1.7 200 EPA 524.2 Arsenic u IL 0.5 1.10 1.2 10 EPA 524.2 Calcium u IL 400 75,300 77,000 EPA 524.2 Copper u IL 0.5 3.60 <0.55 1000 EPA 524.2 Iron u IL 50 1,550.00 1,600,00 300 EPA524.2 Lead u /L 0.1 0.37 <0.088 EPA 524.2 Magnesium u IL 100 26,200,00 28,000.00 1 EPA 524.2 Manganese ug/L 0.5 213.00 230.00 50 EPA 524.2 Potassium u IL 20 2,050.00 2,100.00 EPA 524.2 Sodium u IL 50 4,640.00 5,400.00 EPA 524.2 Alkalinity, Total as CaCO3 m IL 5 <0.79 280 SM 2320B Chloride mg/L 2 0.58 1.60 250 SM 4500-CI E Fluoride m IL 0.1 0.16 2 SM 450OF/C Nitrogen, Ammonia m /L 0.04 0.11 0.080 EPA350.1 Phosphorous m /L 0.4 0.04 0.064 EPA 365.4 Silica, Dissolved m IL 1 14.70 13.00 200.7 MET ICP Sulfate m IL 2.5 16.00 15.00 1 250 ASTM D516-02 Total Hardness by 2340B m /L 1420 296.00 EPA200.8 Nitrogen, K eldahl, Total m /L 1 0.20 0.54 EPA 351.2 Total Organic Carbon m 1L 2 0.91 0.837 EPA 9060 Gross Alpha pCi/L 6.91 4.04 EPA 900.0 Adjusted Gross Alpha pCi/L 4.21 6.03 15 Ra-226 Ci/L 4.78 2.58 5 EPA 903.1 Ra-228 pCi/L 3.06 3.27 5 EPA 904.0 Ra-226 + Ra-228 pCi/L 7.84 5.85 5 Total Uranium u /L 0.5 2.70 1.80 EPA200.8 Bromodichloromethane u IL 0.5 <0.10 0.24 EPA 524.2 Bromoform u /L 4 <0.20 <0.20 EPA 524.2 Chloroform ug/L 0.5 <0.20 1 A0 EPA 524.2 Dibromochloromethane u IL 1 0.5 <0.10 <0.10 EPA 524.2 Total Trihalomethanes (Calc.) u /L 0.00 1.64 80 EPA 524.2 Dirbomoacetic Acid u /L 1 <0.50 <0.50 EPA 552.2 Dichloroacetic Acid u /L 1 <0.60 <0.60 EPA 552.2 Monobromoacetic Acid ug/L 1 <1.00 <0.50 1 EPA 552.2 Monoch I oroaccetic Acid a /L 1 <2.00 <1.50 EPA 552.2 Trichloroacetic Acid a IL 1 <0.70 <0.70 EPA 552.2 Total Haloacetic Acid a /L <2.00 <1.50 60 EPA 552.2 Uranium - 234 pCi/L 1.550 1.950 HSL-300 Uranium - 235 Ci/L 0.0263 1 -0 00463 HSL-300 Uranium - 238 pCi/L 0.387 1 0.356 HSL-300 PAGE 18 Year: 2022 (2022 Cycle) Month: August U.S. ENVIRONMENTAL PROTECTION AGENCY MONTHLY MONITORING REPORT FOR CLASS V INJECTION WELLS UIC PERMIT NUMBER OPERATOR NAME: ADDRESS: CITY/STATE/ZIP: MN-171-5R21-0002 Joint Powers Water Board 11000 50th St NE WELL NAME: Well 9 Albertville, MN 55301 WELL COUNTY: Wright PHONE: (763) 497-3611 MONTHLY REQUIREMENTS Injection (Gallons) Total Injection Period YTD Volume Total Report Month Volume Total Injection Period Volume 79,028,000 0 99,521,000 Injection Pressure & GPM Average Highest Value Lowest Value Monthly Injection Pressure (psig) 0 0 0 Monthly Injection Flow Rate GPM 0 0 0 Total Recovery Period Total Report %® of Injection Period Total Recovery (Gallons) YTD Volume Month Volume Volume 64,797,000 34,614 72.34% COMMENTS: The 2022 ASR cycle began on November 15th, 2021, with the injection phase. Test well 6 and ASR well 9 were flushed to waste and background testing & sampling was performed on both wells and the injection source, the Joint Powers distribution system, before injection was begun. Monthly injection sampling & testing was completed up through May, 2022. The 95% injection sampling & testing was completed on June 16th, 2022. The Injection phase of the 2022 ASR cycle was completed on June 26th, 2022. The total recoverable gallonage was 89,568,900, 90%® of the injection total. Recovery for the 2022 cycle was started on July 5th, 2022. Back ground sampling of the distribution system was completed on July 5th also. 5% recovery sampling & testing was completed on July 8th, 2022. 30% recovery sampling & testing was completed on July 29th, 2022. Distribution system sampling was completed on July 29th also. 60% recovery sampling & testing was completed on August 24th, 2022. Distribution system sampling was completed on August 24th also. This is the last distribution sample required for the 2022 cycle. CERTIFICATION certify under the penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaiing the information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and punishment. (Ref. 40 CFR Section 144.32) Andrew J. Ahles Name and Offigi Signature: s Supervisor & Facilities Manaaer Date Signed: PAGE 19 d ii b N QO 0 m C O N co E U� �, g ti 3Q 3 z � CL o fY LL m Z F— [i LU a U_ D n 'N N NO 0: LEI N O co Lf) co r- O 00 CD (a O h Lf) (a r r r• N U7 o o o r r o r ti = c o � U = y aai J M co CD m co Co N co M O LL7 r Q) w 00 r..7 Ln Wf X 0wo C? C'] N O O r © r C7 5 0. 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W r r r r0 a -o °i rn rn rn m rn o C C m O O U= W O�2 -S QP C N C W C .Q QS C O Qi C G 97 C .� U r u C �,� �� US U ST U L .� � .� 'U = Q3 � Q7 L .Q7 .� a C N= !9 C C C y C C s C m �7 m 0 2 O 2 C O 2 C O 2 C O 2 C O 2 PAGE 24 2 d N N O (V N O N N O O O r N Ln ti r W Z 10 LU O Z z Q a O O J LU U a O u¢i fV N N N N N N N (N N N 4 4 d 4 4 N N N N N N N N N N N LO to lf) L.C) U') LO .., LO Ln LO u) LO U-) tf) LO LO U) In (D QQQQQ aaaaa aQ¢QQ¢ aaaaaa. w w w w w wwwwww a) -L O G LL C U3 L n❑ W O ^U W N CO J (3) N > O N O � O O � N 1p [f (D � cJ> O c) N ch O N O �— M N V N CO V .6 r• 2i > 3 O O N O C3 0 0 C,q CU N O O O O O U N (D N QC) 0) �`? co q U') LO CV Cr O (Y) N Q U r~ O r O N O V r V C'7 (6 U d) (D a C O � U _ © N O O r r r r N J � ❑ C_ CF) 0) cm cm Z) 3 3 3 3 3 3 3 3 3 3 3 U ((3 U io L -O -0 Q U (U O Ci$N U U Q O Q Q (�j Q () O O E U U U U U O 2 U C �. -r- U E L E L i U m (L) M O (o E' O um W O O O rL5 E E o O S] U O 2 o�. .� U _O o m0 o o.0 U ❑mco 0 12 lin0 2 PAGE Z5 RESOLUTION 09-26-22-1 A RESOLUTION AUTHORIZING THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, Joint Powers Water Board operating under the authority of Minnesota State Statute 471.59 - Joint Exercise of Powers for the cities of Albertville, Hanover and St. Michael, hereinafter JPWB, has acquired equipment, and supplies for the purpose of safe and efficient operation of municipal water treatment, distribution and utility business operations; and WHEREAS, certain property including but not limited to miscellaneous plant equipment, electronics, office furnishings, business machines, and tools have been identified to no longer serve a public purpose; and WHEREAS, this property having no practical public purpose has been determined to be surplus property due to determination of the JPWB to be damaged, obsolete, unsafe or unnecessary; and WHEREAS, JPWB has authorized for its proper disposal by means of recycling, public sale or refuse as necessary and determined by the periodic list presented to the JPWB; and WHEREAS, JPWB further directs staff to utilize public auction for disposal of any surplus property through Minnesota Department of Administration online auction services and for the deposit of any proceeds derived from such sales or subsequent proceeds from recycling of any scrap, in the JPWB operation fund account. NOW THEREFORE, BE IT RESOLVED that the JPWB has determined the following items to be surplus and authorize for the disposal as outline above: I. List of Items For Public Auction: A. Water Salesman B. Non -Functioning Dehumidification Equipment II. List of Items to be Recycled or for Refuse: A. Coffee Maker B. Pizza Maker C. Paper Shredder D. Outdated Typewriter 11I. Transfer from Joint Powers Water Board: A. 2 - 750 Gallon Permanganate Containers to St. Michael Wastewater Treatment Plant Adopted by the Joint Powers Water Board this 26th of September, 2022. JOINT POWERS WATER BOARD OF ALBERTVILLE, HANOVER, AND ST. MICHAEL Jillian Hendrickson, Vice Chairperson ATTEST: Jennifer Thomas, Office Manager PAGE 26 F)2 hdrinc.com Memo Date: Wednesday, September 21, 2022 To: Joint Powers Water Board From: Christopher Larson Subject: CSAH 19 Watermain Project — NLC Application for Payment #1 Attached is Application for Payment #1 for the CSAH 19 Watermain Project from New Look Construction. The work has been inspected and the quantities have been verified by the onsite engineer. Therefore, we recommend payment to New Look Construction in the amount of $647,607.37. 701 Xenia Avenue SouthSuite 600Minneapolis, MN S5416-3636 (763)591-5400 PAGE 27 C US Q N N 4J CD N Q � CD CD (v � •rr /Yti C C) a � • D Q �t4 m E . sr U N O Q @ U O — J = � Q C!) U m� h L Z uO z �7 z W v V y N o m 0 z o W0 aN Z=I I.i. r z -2 m O L2 N 0 a- G 0 L: c 3 a A � C � � Q cc C 0 Q Q Q C U Q o a) > L 0 ,2 2 Q Q C a v O O U L E U a m v- O EA C U w w Q� >O -E Y)i-a a) -a -o 9 Q) U M C C O d) m U CS C -0 (U C R3 N 4 O N UC Q t � O m C 0 Q D p 0 O U a)00 O C) 0 -C C U �- 1 m .S; O U LO co C73 P- O N Ln C') o [-) m ch v C O CO cam)] f (000 C) N V F H A m 19 CD V" 6`- D PAGE 28 aD o� �0000 t° qp N O in OD 0 0 C, o rn as CN r M C O to COO O ED W � � m tb N O CO to to a7 to 0 O f� +- [D (3) h ,r r ty r h LO U 7 3 O N , IL W a) 00000 m o 0 0 0 0 E O U ;w '-' O O O O 0 C C r r r r E C O U 7 N � 7 � > m N y EL !' 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O O 00 O 00 O 00 .-- N cn It U) (p r- 00 M 0 r N M qt 0 0 r- c0 0 W i- N M�r 0 0 r- m m r r r ti- - - r- r +'- N (N N N N N CV N N N PAGE 31 GENERAL BUSINESS PAGE 3Z POWERSic C--%jT STATER BoARD ALFF UM-f • HAND VEiZ - s7.MCH11 r.1. Joint. Powers Water Board Tel.: 763-497-3611 11100 50" St NW Fax : 763.497-4908 Albertville MN 55301 www,jointpowerswaterboard.org TO: Joint Powers Water Board FROM: John Seifert DATE: September 22, 2022 SUBJECT : Authorization to Research Restroom Addition for Water Treatment Plant We have met with City of Albertville building officials to review and look at code issues related to the potential remodel of the existing Water Treatment Plant building square footage to provide additional restroom facilities. The proposed solution would provide a second restroom and revise the locker room location for staff. The steps would include working with a draftsperson to draw a proposed floor plan that would be used to research construction costs. After assembling construction estimates from and material quotes, a full cost estimate would be provided for potential approval from the board. Staff is requesting formal authorization to spend up to $1,000 for the preparation of a concept drawings for remodeling and construction of the Water Treatment Plant. Recommended Motion: Motion to authorize not to exceed $1,000 for the preparation of concept drawings estimate on the remodeling and construction of the Water Treatment Plant. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT READING, DISCUSSION. DISTRIBUTION. OR COPYING OF TH}S MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY JS BY TELEPHONE PAGE 33 POWERSic C-%qT WATER BOARD k, Al_KFUM-f-F - WN0VC-+Q • S-F I"1(C'H1)f-1. Joint Powers Water Board 11100 50" St NW Albertville MN 55301 MEM TO: Joint Powers Water Board FROM: John Seifert DATE: September 22, 2022 Tel.: 763-497-3611 Fax: 763.497-4908 www.joinipowerswalerboard.org SUBJECT: Authorization to Execute Vendor Agreement with MN Dept. of Commerce on Payment Assistance Staff has researched the option of supplying utility bill assistance to our residential customers from an available funding program provided from the Minnesota Dept. of Commerce. This program is formally known as an Energy Assistance Program (EAP) If the JPWB approves participating in the program, a formal "Water Vendor and Service Provider" agreement would need to be executed for participation in the program. The attached flier and the "Vendor Contract " are attached for your review. - Motion to Authorize Execution of Vendor Agreement With Minnesota Department of Commerce for Energy Assistance Program. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT, READING, DISCUSSION, DISTRIBUTION. OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR. PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 34 From The Minnesota Department of Commerce: Greetings water suppliers, Thank you for working with the Energy Assistance Program (EAP) to ensure your households have water service. • Water Assistance outreach • Water Assistance overview • What we ask of water suppliers • Sign the Vendor Agreement in eHEAT • Troubleshooting Tips • Contact Us Water Assistance Outreach We encourage you to educate and refer households for water assistance.j. You may use this Water Assistance flyer in whole or in part to inform households. The flyer is also available in Hmonq, Somali, and Spanish. r Water Assistance overview Customers apply for water assistance using the Energy Assistance Program (EAP) application. Customers must be currently disconnected„ have a pending disconnection, or a past due water or wastewater bill to be eligible to receive assistance. • If eligible, water assistance pays for past due and current water, stormwater, and wastewater usage charges, fees, and deposits to ensure continuity of service. • Water assistance cannot pay for other municipal services like trash or cable television. By accepting a household's water assistance benefit payment, water vendors are responsible to ensure the household's water is reconnected or any pending water disconnection is averted. What we ask of water suppliers PAGE 35 HEADER REPEATS FROM PAGE 2 ONWARD • Sign and follow the Vendor Agreement --- please see the instructions below. • Refer customers to apply for water assistance. When customers apply, Service Providers may ask water suppliers to verify information: • Waterlwastewater account number and name. Waterlwastewater account balance — including past due amount, current bill amount, fees. • Waterlwastewater actual or scheduled disconnection date. Sign the Vendor Agreement in eHEAT To receive payments in the new program year (October 1, 2022, through September 30, 2023), we need you to log into EAP's eHEAT software system to sign the Vendor Agreement. This Agreement outlines the expectations for vendors and local EAP Service Providers serving EAP households. The agreement is available now in eHEAT for you to sign. Here's how: • Log into eHEAT at https:lleheat.commerce.mn.gov/eheat • Go to Admin Services • Click the blue View Agreement button for the Program Year 2022-2023 eneW Vend& AgnmoM guar Program Yew S'pren 2021 - 2022 No 2722 1913 'uc • Review the Agreement • Scroll to the bottom of the Agreement • Click this checkbox: Signatures: [J By checking this box, you are agreeing to the Terms and Conditions of the Vendor Agreement. • Then click the blue Submit button V. Slq�fetures: ® By checking this box you are agreeing to the Terms a" ConctUns of the vendor Agree^ient • You should get a "Success" message 2 --PAGE 36 HEADER REPEATS FROM PAGE 2 ONWARD Water vendors who don't use eHEAT can complete this paper version and email it to eheat.doc(cD,state.mn. us. Troubleshooting Tips eHEAT Next Gen works best with Firefox or Chrome Log in at this URL: https://eheat.commerce.mn.gov/eheat Make sure your browser is up-to-date Contact Us Contact us at eheat.doc(c�state.mn.us for assistance. 3 PAGE 37 COMMERCE Energy Assistance Program MI DEPARTMENT Agreement Between Water Vendor and Service Provider (Water Vendor Name) (ID #) and successor home water providers, hereafter referred to as "the water vendor," hereby agrees to cooperate with (local EAP and LIHWAP Service Provider) hereafter referred to as "the Service Provider," and the Minnesota Department of Commerce (COMM), Low -Income Household Water Assistance Program (LIHWAP), hereafter referred to as "the State" to deliver the Minnesota LIHWAP for the period October 1, 2022 through September 30, 2023. I. The water vendor and the Service Provider will: 1. Follow Low -Income Household Water Assistance Program (LIHWAP) policies and procedures in the MN Energy Assistance Program (EAP) Policy Manual. 2. Comply with the Minn. Government Data Practices Act (MGDPA), Minn. Stat. Ch. 13, as it applies to all data provided by the water vendor, the State, or its contractors under this agreement and as it applies to all data created, collected, received, stored, used, maintained or disseminated by the water vendor or the Service Provider, in performing the duties under this agreement. To administer this program, the water vendor and the Service Provider utilize a secure database with private information on individuals protected under the MGDPA. The water vendor and Service Provider agree to not release any private data, including from the database, to any third party without written authorization from the subject of the data. By signing the application, applicants consent to the use of their private information for purposes of this agreement. 3. Use information obtained from water vendor, the State, or its contractors for the sole purpose of performing responsibilities and duties for water programs run by the State. Further, Service Provider` and water vendor shall implement and maintain appropriate and reasonable administrative, technical, and physical safeguards to protect such information from accidental or unauthorized access, use, disclosure, and loss or destruction. 4. Negotiate for continuation or reconnection of service to households determined eligible for LIHWAP benefits. 5. Establish a dispute resolution process to resolve issues arising during the term of this agreement. 6. Collaborate and do everything possible to ensure the customer has continuous access to home water service. 7. Minimize the risks of a customer's home water crisis using the LIHWAP benefits. 8. Encourage regular payments from the household. 9. Work together to ensure LIHWAP payments are appropriately applied to accounts and used for LIHWAP services as designated by the Service Provider. II. The Service Provider will: 1. Determine customer eligibility. 2. Provide new and existing water vendors with information about the eHEAT software system. • Work to ensure all water vendors become eHEAT users. • Provide necessary and/or ongoing training to water vendors using eHEAT. 3. Make authorization through eHEAT, telephone, fax, or electronic communication of payments for current and past due amounts for water and sewer services. 4. Maintain customer authorizations for exchange of private data between the Service Provider and the water vendor. S. Enter account number into eHEAT in the format supplied by the water vendor. III. The water vendor will: 1. Ensure LIHWAP eligible households are not treated adversely compared to other households. 6. Supply account number format to the Service Provider. 7. Timely provide at the request of the customer, the Service Provider or the State, information on applicant households' home water costs, bill payment history, or arrearage history. This information will be provided in the format requested. 8. Register with the State to receive LIHWAP payments. 9. Use the warrant or EFT date as the LIHWAP payment date. 10. Apply all LIHWAP payments to the household's account within 5 business days of receipt of payment. FFY23 EAP Pnllry Mnnuni Chapter 18 Appendix 1SA Agreement between Water Vendor and Service Provider Updated 2027pAGE 38 COMMERCE Energy Assistance Program MI DEPARTMENT 11. Apply LIHWAP payments to the household's water costs before applying other water payments. 12. Ensure the LIHWAP payment will not generate a credit on the account of more than $1.00. 13. Accept all customer payments. 14. Use LIHWAP funds to pay for home water, sewer, and storm water costs as designated by the Service Provider. Expenses such as service contracts, garbage, cable, internet, telephone, etc, cannot be paid with LIHWAP funds. 15. By accepting the household's LIHWAP payment, continue or reconnect service to the household. 16. When addressing household water emergencies, when possible, accept eHEAT payment status of "Payable" for payment. When eHEAT is not available, accept early notification authorization by telephone, fax, or electronic communication 17. Process and refund to the State any refunds requested by the Service Provider within 10 business days. 18. Process and refund to the State all credits attributable to LIHWAP payments remaining on a customer's account within 10 business days after a client ceases to be a customer. 19. Notify the Service Provider or State if there is reason to believe LIHWAP funds have been misused as described in the MN EAP Policy Manual. 20. Allow the Service Provider or State access to fiscal records of LIHWAP transactions for audit purposes for period of three (3) years after payment. 21. Use eHEAT when possible to administer LIHWAP program business, including but not limited to: ■ Maintaining water vendor account numbers • Monitoring eligibility and payments ■ Recording refunds 22. Implement and maintain eHEAT database security policies by: • Limiting access to authorized personnel only • Ensuring each user is assigned a unique user ID • Ensuring email addresses associated with each user ID are current • Deactivating users immediately upon termination of their role in LIHWAP service delivery • Deactivating users who are on a temporary leave of absence, extended vacation, etc. IV. Either party to this agreement may terminate it at any time, with or without cause, upon thirty days written notice to each other and the State. Name Signature Date FFY23 EAP Policy Manual Chapter 18 Appendix 18A Agreement between Water Vendor and service Provider Updated 202�)AGF 39 JOINT POWERS WATER BoA D Joint Powers Water Board Tel, : 763.497-3611 11100 50" St NW Fax : 763-497-4908 Albertville MN 55301 www.jointpowerswaterboard.org TO: Joint Powers Water Board FROM: John Seifert DATE: September 22, 2022 SUBJECT : 2023 Budget and Fee Schedule Staff would like to discuss the attached 2023 budget and fee schedule with the Board. Thank you. THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT, READING, DISCUSSION, DISTRIBUTION, OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS. IF YOU HAVE RECEIVED THIS FAX IN ERROR. PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE PAGE 40 T w r q Vl m m m 00 O Ul O O q 00 00 VY 0) O 3 r y r- cl o rl in V am ar C E ri ui rti 00 (N <r 00' �` try cn V} th 41. of Vs to 0 0o q Q o 0 0�0 0 0 O O O O O O u9 L' 00 m LM Cr] Ln Ln O Ln m le O CO d N N m m r• N to o tD N N P d ~ tV N Ul N VY th th Vk V} tI? N V► 00 a � o U d m .7 go N en q O C N^" VY th LM 00 O r• O O 00 M 0 co 00 m N V O N rl N 00 OZ O Lo o0 q m N ItNd N -1 Lff 0) 0014 N .di O O1 N N VS V! to V1 0 CD 0 Ni N O O 0 O q O Q Q 1 O O O O O O m a W Ln m u9 M O 1* O 0 in r• q rn N 00 f V W If N th V4 An t/F VF th VY VF � d N 0 tD O N a Q' N n ID 1-4 n Le 41 Q1 o L^� M tOD W N Ln N tD .1 00 m N CO -I ON V IT Co 00 O O V _ 0NQ m 00 00 N N � M rl L 1-4 V -4 N lD r-1 � N Q O r. Ot co as O rh m r• m 00 m p q ti r% 00 o N Q N-4 d N Ln 0) 00 in to VL V? VT •75 0N0 ON -It a+ QJ d O't O r,• O N O N d r. 00 N 00 m M o M v rri 00 r: rri 00 m V N - N N n 0 iA v1 t/� to to VF V! Vi N W m d C� 00 q rn m .d-r co 0 0N 0 ° cam 0 O1 Ln O \ O G(N d tD ri lD m 00 tIl No ry Q ( � 00 (n m 0 t/F th th tiT to VL im V). cn V} CN 00 W O q 00) PSI O 000 0 O q N q m O N im m 'b r• rt q cD O N cD 47 r• N -400 � N mO u9 m t!4 th th VF tlT n V4 to CD 00 -4 d O O r• CD - c N n rl 00 O N N G to N 00 fN N 00 N Q r• 00 r,4N d to SA a--1 i/'A VY N to d VF t/? Ln +' O V 1LD� O 00 O 0 bD 05 N m O rl In [f fV q cD O N 00 �--� 7 00 N 00 c q .-i r• w m m N d 00 N Qr o2S m g E 0 � = u z m a, d m u ? m to PAGE 41 Joint Powers Water Board Fee Schedule 2023 2015 201E-2015 2023 Fee Pee Pee L'ommef is Supply Connection Fee (WAG) $2,001 $2,001 $2,500 Increase to additional construction increases $904 $904 $904 JP Distribution Connection Fee Water Rate: Residential Supply (BASE rate -no minimurn) $3.56 $3.63 $3.63 Supply 0-3500 gal $2.14 $2.18 $2.18 Supply 3501-6500 gals $2.41 $2.46 $2.46 Supply 6500-11500gals $2.63 $2.68 $2.68 Supply 11500-1$500 gals $2.90 $2.96 $2.96 Over 16500 $3,23 $3.29 $3.29 Water Rate: Distribution Base $1.09 $1.11 $1.11 Rate per 1,000 gal $0.9D $0.92 $0.92 Water Rate: Commercial 314 inch meter $3.56 $3.63 $3.63 1 inch meter $5.69 $5.80 $5.80 1.5 inch meter $10.67 $24.67 $24.67 2inch meter $42.69 $43.54 $43.54 3inch meter $88,94 $90,72 $90.72 4inch meter $99.00 $10D.98 S100,98 6 inch meter $125.23 $127.73 $127.73 flinch meter $137.76 $140.52 $140.52 Commodity Rate, per 1,000 gallons $2,49 $2.64 $2.54 Water Rate: irrigation Only 314 inch meter $3.56 $3.63 $3.63 1 inch meter $5.69 $5.80 55.80 1.5 inch meter $10.67 $10.68 $10.88 2 inch meter $42.69 $43.54 $43.54 3 inch meter $88.94 $90.72 $90.72 >3 inch meter Board analysis Board analysis Board analysis Commodity Rate, per 1,000 gallons $2.82 $2.89 $2.88 Per Copy Fee $0.25 $0.25 $0,25 Data on CD ;5.00 $5.00 $5.00 Staff time to format/develop reports $30,001hr (billed to 0.25 hrs) $30.001hr {billed to 0.25 hrs) $30.001hr (billed to 0.25 hrs) Plan Review and construction inspection escrow $2,000 $2,000 $2.000 $75 75 Hydrant Use Deposit $1,500 (large set-up) $2,250 (large set-up) $2,250 (large set-up) $300 (garden hose set-up) $700 (garden hose set-up) $700 (garden hose set-up) Water Salesman/hydrant use rate $3.95 $4.03 $5.00 (per 1,000 gallons) or $D.25(per 50gallons) JP Standard Specifications $25 $25 $25 Unauthorized Hydrant Use $1.000 $1,000 $1,000 Chairman Stipend (annual) $300 $300 $300 Sprinkling Violations $75.00 (1st violation) $75.00 (1st violation) $75,00 (1st violation) $50.00 (each add'I violation) $50.00 {each add'I violation) $50.00 (each add'I violation) Certification to Taxes County tees PLUS County tees PLUS County fees PLUS $10 per acct. and 18% $10 per aect. and 18% $10 per acct. and 18% Late Fees on Water Bills 18% annually (4.5%lgtr) 18% annually (4.5%/gtrl 15% annually (4.5"/,lgtr) wl $5.00 min. PER wl $5.00 min. PER wi $5,00 min. PER SUPPLY Service Per Quarter. SUPPLY Service Per Quarter. SUPPLY Service Per Quarter. Assessment Search $0 $0 $25 New NSF Fee $20 $35 $35 -'Fee Schedule approved by_the Joint Powers Water Board PAGE 42 2023 Fee SChedule - JPWB browning 912312022 11:34 AN ENGINEER PAGE 43 JUNT POWERS WATERBoARD Joint Powers Water Board 11100 50" St NW Albertville MN 55301 , TO: Joint Powers Water Board FROM : John Seifert DATE: September 22, 2022 SUBJECT: Repairs to Well No. 5 Tel.: 763 497-3611 Fax: 763.497-4908 www.jointpowerswaterboard.org In researching problems associated with Well No. 5 operation it was discovered that the well Variable Frequency Drive (VFD) has failed and is in need of replacement. This well VFD was installed 2002 and has run for more than 20 years as a major production well for JPWB. Staff is requesting authorization to direct Engineer Larson to proceed with the development of a formal Request fFor Quotations (RFQs) The RFQ process will utilize a basis of bid to standardize the proposals. After receiving and verifying the RFQs staff will bring it back to the board for formal authorization and approval. The recommended scope in the RFQ will provide for the following detail for Well No. 5: • VFD Amperage sizing to accommodate current HP for pump and motor. • Detail deliverables and installation requirements + Start-up and as-builts of final installation for JPWB files. Recommended Motion: - Authorize JPWB consulting engineer Chris LArson to to prepare RFQ for Well No. 5 VFD THIS TRANSMISSION CONTAINS CONFIDENTIAL INFORMATION INTENDED FOR USE ONLY BY THE ABOVE NAMED RECIPIENT. READING, DISCUSSION, DISTRIBUTION. OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED BY ANYONE OTHER THAN THE NAMED RECIPIENT OR HIS OR HER EMPLOYEES OR AGENTS_ IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE ` PAGE 44 F�2 hdrinc.com A - E • Date: Thursday, September 22, 2022 To: Joint Powers Water Board From: Christopher Larson Subject: Raw Watermain Leak Repair Quotes The 20" raw watermain coming to the water treatment plant from Wells 5, 6, and 7 is leaking under the road in front of the water plant (501h Street NE). The raw Watermain is in a casing, is 12' deep, and there are existing utilities that make repairing the watermain in place difficult. The proposed solution is to connect to the existing 20" watermain, route it to the west, and directionally drill under the road. The watermain will then be reconnected on the north side of the road. The driveway in front of the well house will also be extended and repaved to allow for easier access to a future water fill station. Quotes for the raw watermain repairs were solicited from 3 contractors including New Look Construction, Meyer Contracting, and Kuechle Underground Inc. The results of the quotes are as follows: Kuechle Underground $162,170.00 New Look Construction .5207,822.00 Meyer Contracting $309,769.95 There are watermain materials left over from the CSAH 19 Watermain project that can be used on this project. Keuchle's original quote was $202,495.00 when they were supplying most of the watermain materials. The revised quote reflects the reduction in cost when the leftover materials are provided from the CSAH 19 Watermain project. The same reduction in price was applied to the quotes from New Look Construction and Meyer Contracting. HDR and Veolia have worked on projects with Kuechle Underground in the past and have been satisfied with their work. Therefore, we recommend awarding the project to Kuechle Underground in the amount of $162,170.00. 701 Xenia Avenue 5outh5uite 60OMonneapohs, MN 55416-3636 (763)591-5400 PAGE 45 Kuechle Underground Inc. 10998 State Highway 55 - PO Box 509 Kimball, MN 55353 Phone # 320-398-8888 Fax# 320-398-8889 To: Chris Larson From: Brandon Kuechle Date: 9-21-2022 Subject: Albertville Joint Powers 20" Watermain Bid BID ITEM QTY UN Unit Price Total Price MOBILIZATION 1 LS 16500 $ 16,500.00 REM & DISP OF BIT DRIVEWAY 110 SY $ 7.50 $ 825.00 REM & DISP OF EX CULVERT 1 LS $ 680.00 $ 680.00 REM & REINSTALL HYDRANT 1 ILS $ 1,500.00 $ 1,500.00 ABANDON EX WM UNDER ROAD BY SAND FILLIt 1 LS $ 4,200.00 $ 4,200.00 EXCAVATE EX SUBGRADE & HAUL OFFSITE 220 CY $ 16.00 $ 3,520.00 SELECT GRAN BACKFILL IN PLACE 110 CY $ 32.00 $ 3,520.00 AGG BASE IN PLACE 110 CY $ 35.00 $ 3,850,00 12.5 NON WEAR COURSE 4B 34 TN $ 125.00 $ 4,250.00 9.5 WEAR COURSE MIX 4E 34 TN $ 125.00 $ 4,250.00 CONN TO EX 20" WM 2 EA $ 2,700.00 $ 5,400.00 DIR DRILL. 80' OF 20" HDPE W/FUSED MJ ADAP 1 LS $ 48,000.00 $ 48,000.00 20" C900 PVC WM 150 F $ 73.00 $ 10,950.00 6" C900 PVC WM 15 F $ 47.00 $ 705.00 20" DIP 90 DEG BEND 2 EA $ 2,400.00 $ 4,800.00 20" DIP 45 DEG BEND i EA $ 3,000.00 $ 3,000.00 20" DIP SLEEVE 1 EA $ 700.00 $ 700.00 20" X 6" DIP TEE 1 IEA $ 700.00 $ 700.00 20" BUTTERFLY VALVE OWNER PROVIDED 1 JEA $ 1,900.00 $ 1,900.00 6" GV i JEA $ 2,900.00 $ 2,900.00 20" PVC THRUST RESTRAINT 14 EA $ 870.00 $ 12,180.00 6" PVC THRUST RESTRAINT 4 EA $ 790.00 $ 3,160.00 20" PVC SPLIT RESTRAINT HARNESS 5 EA $ 2,300.00 $ 11,500.00 18" CLASS 2A CONC ARCH STORM PIPE 40 F $ 127.00 $ 5,080.00 18" RCP STORM APRONS I 1 JEA 1 $ 3,300.00 $ 3,300.00 RESTORE DISTURBED AREA 1 i ILS 1 $ 4,800.00 $ 4,800.00 TOTAL BID If you have any questions, feel free to give me a call. Thank you, Brandon Kuechle Kuechle Underground Inc. $ 162,170.00 my cell phone: 320-492-3796 office 320-398-8888 www.KueMeUndergmund.com y. PAGE 46 Joint Powers Water Board Quotation for Raw Watermain and Driveway Replacement September 8, 2022 Scope of Work: Reroute existing 20" raw watermain including directional drilling under 501h Street NE. Remove existing driveway and rebuild new driveway in new location. Item Units Qty Unit Price Total Price 1. Mobilization LS 1 6, ay $00•- 2. Remove and dispose bituminous driveway SY 110 570- 3. Remove and dispose existing culvert LS 1 12p - 4. Remove and reinstall hydrant LS 1 } SUd- 5. Abandon existing watermain under road by filling with sand LS 1 14 1pp- 6. Excavate existing subgrade and haul offsite CY 220 f 6 - 3 :5 �0 _ 7. Select Granular Backfiil (in place) CY 110 12 - 8. Aggregate Base (in place) CY 110 3 S- 3 Sy 9. Type SP 12.5 Non Wear Course Mixture (4;B) Ton 34 )2 10. Type SP 9.5 Wearing Course Mixture (4;E) Ton 34 },Z s - ;L go 11. Connect to existing 2W watermain EA 2 12. Directional Drill approximately 80 feet of 20" IPS SDR 11 HDPE. Fused M1 Adaptors to be Shop Installed on Both Ends LS 1 4QOv - q 7 13. Provide and Install 20" C-900 PVC Pipe including excavation and backfill LF 150`p _ 3 �(jp - 14. Provide and Install 6" C-900 PVC Pipe including excavation and backfill LF 15 6y- qr2 - 15. Provide and Install 20" DIP 900 Bend EA 2 1.} kjp- )?"q6V 16. Provide and Install 2W DIP 45' Bend EA 1 _31r"a12'— 3ppp- 17. Provide and Install 20" DIP Sleeve EA 1 3 7pp - _ 2 %OD - 18. Provide and Install 20"x6" DIP Tee EA 1 3My - ? 6)a - 19. Install 20" Butterfly Valve (OWNER PROVIDED) EA 1 20. Provide and install 6" Gate Valve EA 1 _ -P, -Toe - 2 qad _ 21. Provide and install 20" PVC Thrust Restraint EA 14 t 3Zl6r- „T 0a-� 22. Provide and Install 6" PVC Thrust Restraint EA 4 :?q/1 -- 23. Provide and install 20" PVC Split Restraint Harness for pipe joints. EA 5 Z jj, 60- 24. Provide and install 18" Class IIA Concrete Arch Storm Sewer Pipe LF 40 2 ? - JCC��O 25. Provide and install apron for 18" Storm Sewer EA 1 3 3nr , - 304- 26. Restore disturbed areas LS 1 L{ &O- ffm-- Total I Price: ZO 2 , � Company Name: k m ecX le- (�yy +plc h� Z � - Address: 100 9eg 50� Completed By: grzr "h ec4(c Date: 4 -1 -;LO12- PAGE 47 NEW LOOKS GGNTRACTiNG Quote To: Date: NLC Estimator: New Look Contracting 14045 Northdale Blvd Rogers, MN 55374 Phone: 763-241-1596 a Fax: 763-241-9196 Website: NewLooltContractine.net Chris Larson 8/ 17/22 Jar -rod Sargent Job Name: JPWB Raw Watermain & Driveway Replacen Job Address: ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 Mobilization 1.00 L5 15,000.00 15,000.00 20 Remove & Dispose of Bit Driveway 110.00 SY 30.00 3,300.00 30 Remove & dispose existing culvert 1.00 L5 745.00 745.00 40 Remove & reinstall hydrant 1.00 LS 3,850.00 3,850.00 50 Abandon east w/m under rd by tilling with sand 1.00 L5 6,000.00 6,000.00 60 Excavate existing subgrade & haul offsite 220.00 CY 28.00 6,160.00 70 Select Granular Backfill (in place) 110.00 CY 35.00 3.850.00 80 Aggregate Base fin place) 110.00 CY 45.00 4,950.00 90 rype SP 12.5 Non Wear Course Mixture (4;B) 34.00 TON 275.00 9,350.00 100 "1'ype SP 9.5 Wearing Course Mixture (4;E) 34.00 TON 288.00 9,792.00 110 Connect to existing 20" watermain 2.00 EA 4,250.00 8,500.00 120 D/D 80 ft 20" IPS SDR I l 1IDPE. Fsd MJ Adapt 1.00 LS 57,500.00 57,500.00 130 P & 120" C-900 PVC Pipe + exca & backfill 150.00 LF 295.00 44,250.00 140 P & I 6" C-900 PVC Pipe + exca & backfill 15.00 LF 95.00 1,425.00 150 Provide & Install 20" DIP 90 Bend 2.00 EA 5,665.00 11.330.00 160 Provide & Install 20" DIP 45 Bend 1,,00 EA 4,600.00 4,600.00 170 Provide & Install 20" DIP Sleeve 1.00 EA 4,635.00 4,635.00 180 Provide & Install 20"x6" DIP Tee 1.00 EA 5,050.00 5,050.00 190 install 20" Butterfly Valve (OWNER PROVIDED) 1.00 EA 3,000.00 3,000.00 200 Provide & install 6" Gate Valve 1.00 EA 3,200.00 3,200.00 210 Provide & install 20" PVC Thrust Restraint 14.00 EA 575.00 8.050.00 220 Provide & install 6" PVC Thrust Restraint 4.00 EA 115.00 460.00 230 P & 120" PVC Split Restraint Harness 5.00 EA 3,045.00 15,225.00 240 P & I 18" Class IIA Cone Arch Storm Sewer Pipe 40.00 LF 205.00 8,200.00 250 Provide & install apron for 18" Storm Sewer 1.00 EA 2,225,00 2,225.00 260 Restore disturbed areas 1.00 LS 7,500.00 7,500.00 GRAND TOTAL $248,147.00 MOTES: - EXCLUDES: Permits, Testing, Dewatering, Soil Correction, Flaggers, Bond (Add 1.0%) - Pricing figured for traffic barrels and does not include concrete barricades... Add $16/LF for Jersey Barriers Page 1 of 2 PAGE 48 - Add $ 1,000 for flowable fill existing casing - No retainage to be held on work completed - Standard AGC contract language to prevail on acceptance of this proposal Pane 2 of 2 PAGE 49 Joint Powers Water Board Quotation for Raw Watermain and Driveway Replacement September 8, 2022 Scope of Work: Reroute existing 20" raw watermain including directional drilling under 50rh Street N E. Remove existing driveway and rebuild new driveway in new location. Item Units Qty Unit Price Total Price 1, Mobilization LS 1 35,000.00 35,000.00 2. Remove and dispose bituminous driveway SY no 7.89 . 867-90 3. Remove and dispose existing culvert LS 1 929,31 929.31 4. Remove and reinstall hydrant LS 1 4,210.37 4,210.37 S. Abandon existing watermain under road by filling with sand LS 1 1.795.01 1 795.01 6. Excavate existing subgrade and haul offsite CY 220 30.12 6,626.40 7. Select Granular backfill (in place) CY 110 92.95 10 224.50 8. Aggregate Base (in place) CY 110 98.88 10,876,80 9. Type SP 12.5 Non Wear Course Mixture (4;B) Ton 34 220.29 7.489-86 10. Type SP 9.5 Wearing Course Mixture (4;E) Ton 34 229.12 7790.08 11. Connect to existing 20" watermain EA 2 5,591.67 11 183.34 12. Directional Drill approximately 80 feet of 20" IPS SDR 11 HDPE. Fused MI Adaptors to be Shop Installed on Both Ends LS 1 108,652.14 108.652.14 13. Provide and Install 20" C-900 PVC Pipe including excavation and backfill LF 150 381.37 57,205.50 14. Provide and Install 6" C-900 PVC Pipe including excavation and backfill LF 15 103.77 1.556.55 15. Provide and Install 20" DIP 90' Bend EA 2 8,214.92 16,429.84 16. Provide and Install 20" DIP 45" Bend EA 1 6,674.22 6,674.22 17. Provide and Install 20" DIP Sleeve EA 1 6,376.45 6,376.45 18. Provide and Install 20"x6" DIP Tee EA 1 7,944.42 7.944.42 19. Install 20" Butterfly Valve (OWNER PROVIDED) EA 1 2,616.34 2,616.34 20. Provide and install 6" Gate Valve EA 1 2,922.17 2,922.17 21. Provide and install 20" PVC Thrust Restraint EA 14 688.76 9642.64 22. Provide and install 6" PVC Thrust Restraint EA 4 126.15 504.60 23. Provide and install 20" PVC Split Restraint Harness for pipe joints. EA 5 2,067.62 10,338.10 24, Provide and install 18" Class IIA Concrete Arch Storm Sewer Pipe LF 40 210.02 8,400.80 25. Provide and install apron for 18" Storm Sewer EA 1 2,867.89 2,867.89 26. Restore disturbed areas LS 1 1.0,969.72 10,969.72 Total Price: 350,094.95 Company Name: � G Address: (Loch %- 0v, N3 ±!!neLc 6w,,P-,MN 5531e`l Completed By: IRP- �'b ✓ Date: PAGE 50 OTHER BUSINESS / CORRESPONDENCE PAGE 51 MDEPARTMENT OF HEALTH Source Water Protection Plan Implementation Grant Application . Applicant Information Public Water System Name Joint Powers Board Street Address 11100 50th St NE City Albertville County Wright Name of the person who will serve as the Grant Contact Ruth Klick Phone (763) 297-3611 Fax Federal Tax Id # 41-1325070 PSWID 1860024 Apartment/Unit # I P 55301 Email John.seifert@veolia.com Person Authorized to Sign Application and Grant Agreement on Behalf of the Public Water System Name John Seifert Title General Manager Amounts Total cost of the project $ 12,487.00 Amount requested from MDH (minimum $1,000, maximum $10,000, or $30,000 if 3 or more PWS's apply jointly) $ 10,000.00 ❑ Check this box if you are currently under a APO (administrative penalty order) in regards to the Wellhead protection rule. Work Item 1 For each work item to be funded under the grant, provide the following information (Use additional sheets if necessary). ✓❑ Check this box if the work is a continuation from a previous MDH grant. 1.Describe the work that will be performed. Joint Powers Board will hire a MN licensed well contractor to seal two test wells within the Inner Weflhead Management Zones of Municipal Well #2 and #4. The first well has unique number 559403, and the second well's unique number is unknown. If the work item is about managing one or more potential contaminant sources, are they located in the DWSMA? ❑✓ Yes E]No PAGE 52 SOURCE WATER PROTECTION PLAN IMPLEMENTATION GRANT APPLICATION la. Amount requested for performing this work $ 7,875 1b. Anticipated outcomes (products) of performing this work. Sealing the two wells that are located within 200 feet of the Joint Powers Board municipal wells will remove potential sources of contamination and reduce the risk they pose to the drinking water supply. 1c. Management Strategy/Measure number # 8 (If numbered) Reference the Management Strategy/Measure number in the MDH source water protection approved plan (Not thedraft copy) or intake protection plan that will be supported by this work item. Attach the page(s) that contain(s) the source water protection strategy /measure; OR Attach the page(s) in the most recent sanitary survey that contains the action that will be supported by this work item. (Failure to submit the required documentation may result in disqualification). Work Item 2 For each work item to be funded under the grant, provide the following information (Use additional sheets if necessary). ❑ Check this box if the work is a continuation from a previous MDH grant. 2.Describe the work that will be performed. Additionally create a map and records that documents location of Class V wells, Tanks and known Leak Sites in the DWSMA with Engineering firm assistance. If the work item is about managing one or more potential contaminant sources, are they located in the DWSMA? ❑f yes ❑No 2a. Amount requested for performing this work $ 2,125 2b. Anticipated outcomes (products) of performing this work. This work product will allow the PWS to accomplish 3 WHP measures and help management communicate clearly with other stake holders in the DWSMA and 3 separate JPWB member Cities of Albertville, St. Michael and Hanover. 2c. Management Strategy/Measure number #20,21 & 22 (If numbered) Reference the Management Strategy/Measure number in the MDH source water protection approved plan (Not thedraft copy) or intake protection plan that will be supported by this work item. Attach the page(s) that contain(s) the source water protection strategy /measure; OR PAGE 53 SOURCE WATER PROTECTION PLAN IMPLEMENTATION GRANT APPLICATION Attach the page(s) in the most recent sanitary survey that contains the action that will be supported by this work item. (Failure to submit the required documentation may result in disqualification). Work Item 3 For each work item to be funded under the grant, provide the following information (Use additional sheets if necessary). Check this box if the work is a continuation from a previous MDH grant. 3.Describe the work that will be performed. NA If the work item is about managing one or more potential contaminant sources, are they located in the DWSMA? yes QNo 3a. Amount requested for performing this work $ NA 3b. Anticipated outcomes (products) of performing this work. NA 3c. Management Strategy/Measure number NA (If numbered) Reference the Management. Strategy/Measure number in the MDH source water protection approved plan (Not thedraft copy) or intake protection plan that will be supported by this work item. Attach the page(s) that contain(s) the source water protection strategy/measure; OR Attach the page(s) in the most recent sanitary survey that contains the action that will be supported by this work item. (Failure to submit the required documentation may result in disqualification). Detailed Budget and Schedule Describe all tasks that are included in the project with the corresponding costs and estimated date of completion (Use additional sheets if necessary). Tasks No of hours where applicable) Amount Est. start date Seal two 4" test wells by a MN licensed well contractor $7875 November 2022 Research and document Wells, Tanks and Leak Sites $4612 December 2022 PAGE 54 SOURCE WATER PROTECTION PLAN IMPLEMENTATION GRANT APPLICATION Tasks No of hours (where appiicabie) Amount Est. start date Checklist ❑✓ i have attached the required pages from the Wellhead Plan or sanitary survey to my application. I have filled out all the fields in my application. ❑ I have provided a detailed budget for each work item. ✓❑ i have signed my application. Disclaimer and Signature I certify that the information herein is true and accurate to the best of my knowledge and I submit this application on behalf of the applicant public water supply system. I acknowledge that the project will be completed by the grant expiration date and that all work performed will be done in accordance with all Local, State and Federal Regulations. Signature John Seifert Digitally signed by John Seifert 09/O1/2O22 Date: 2022.09.0109:15:58-05'00' Date Note: If you are awarded a grant, no work should begin until all required signatures have been obtained on the grant agreement, and grantee receives a signed copy of the grant agreement. 4 8zoz LZOZ 9zoz i ' LL I szoz e tw ca bZOZ o x 'a £ZOz c c 0 O zzoz E E ' Woz x ' ; M' ozoz x E � y 6i0Z x x x x x LM 0 c m 2 CO m C ao i v Q Q iY] L j CO Q CO m a a a ova a c �� Q. s °°a. (V CL Cr fL cc u sn Q AlPO1Jd 9 LL. LL N W C W LL LN IiJ 0 Z a n C p7 C Q m co L C 41 00 47 D: C C in 3 Q to 01 p LL }. 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Addressing this risk requires both the public and private sectors to coordinate our efforts and harden cyber defenses. Ongoing geopolitical conflicts and the proliferation of organized criminal networks engaged in nefarious cyber activities means that we must strengthen our cyber defenses across our critical infrastructure. We must do all that we can to enhance cybersecurity, especially for critical infrastructure in both the public and private sectors. My administration has focused on cybersecurity since 2019. We have expanded protections for county governments and school systems through collaborative cybersecurity monitoring programs. The Blue Ribbon Council on Information Technology, which I established in February 2019 via Executive Order 19-02, issued strong recommendations on protecting technology infrastructure and seeking opportunities for increased cybersecurity funding. Collaborations between my administration and the Legislature led to the formation of the Legislative Commission on Cybersecurity, as well the first dedicated funding for state government cybersecurity enhancements in 2019. The Minnesota Fusion Center —a section of the Bureau of Criminal Apprehension ("BCA") at the Department of Public Safety ("DPS")—has cemented strong partnerships between Minnesota's Department of Information Technology Services ("MNIT"), the FBI, and the U.S. Department of Homeland Security, particularly its Cybersecurity and Infrastructure Security Agency ("CISA"), These advancements have made Minnesota more secure, but there is more to do. State agencies must continue to monitor and reduce cybersecurity risks to critical infrastructure within our state to protect the life, safety, and property of all Minnesotans. Minnesota's critical infrastructure is operated and owned by both the public and private sectors, and we have a shared responsibility to defend it. To elevate Minnesota's critical infrastructure cybersecurity defenses in an evolving threat landscape we need to educate, support, and encourage operators and owners of critical infrastructure to continuously improve their information security programs. In 1 PAGE 58 anticipation of potential cyber threats, state agencies must understand internal risks, as well as risks to Minnesota -based critical infrastructure owners and operators. By taking steps to understand our current cybersecurity posture, we can identify cybersecurity needs and enhance our capabilities to safeguard our interconnected critical infrastructure. For these reasons, I order as follows: 1. For the purposes of this Executive Order, the terms below are defined as follows: a. "Critical Infrastructure" means the 16 critical infrastructure sectors identified by CISA because their assets, systems, and networks, whether physical or virtual, are considered so vital to the United States that their incapacitation or destruction would have a debilitating effect on security, national economic security, national public health or safety, or any combination thereof. b. "Critical Infrastructure Provider" means an entity that provides services in a Critical Infrastructure sector at such a scale.that a cyber attack against the entity would result in a broad -based impact on resource, supply, or service availability within that sector. "Cyber attack" has the definition used by the Computer Science Resource Center at the National Institute of Standards and Technology: "an attack, via cyberspace, targeting an enterprise's use of cyberspace for the purpose of disrupting, disabling, destroying, or maliciously controlling a computing environment/infrastructure; or destroying the integrity of the data or stealing controlled information." d. "Fusion Center" is the Minnesota Fusion Center in the Bureau of Criminal Apprehension as established by the U.S. Department of Homeland Security and authorized in Minnesota under Executive Order 19-22. e. "Information Sharing and Analysis Centers" or "ISACs" are trusted entities established by critical infrastructure providers and first authorized by Presidential Decision Directive-63, signed May 22, 1998. Sector -specific ISAC information is available through the National Council of ISACs. f. "State agencies" means the departments and agencies listed in Minnesota Statutes 2021, section 15.06, subdivision 1, as well as the Office of Higher Education and the Department of Military Affairs. 2. State agencies must continue to monitor and reduce cybersecurity risks to protect the life and safety of Minnesotans and safeguard property. By September 29, 2022, all state agencies must: a. Patch all critical vulnerabilities identified by CISA as Known Exploited Vulnerabilities and implement a plan to maintain compliance with state vulnerability management standards for ongoing vulnerability management. PAGE 59 b. Work with MNIT to document any exceptions for vulnerabilities that cannot be patched in compliance with standards and develop a security plan to reduce risk. 3. State agencies with regulatory oversight over critical infrastructure providers must utilize their existing authority to the extent necessary and permissible to enable providers to perform their own risk assessments and elevate necessary defenses to counter immediate cyber threats. This includes the following directives: a. By October 14, 2022, state agencies with regulatory oversight over critical infrastructure providers must, to the extent necessary and permissible under existing authority, inform and assist critical infrastructure providers in registering their appropriate points of contact with the Fusion Center, so that these providers can receive active threat intelligence briefings, stay informed about the evolving threat landscape, and protect their services to ensure continuity of critical services for Minnesotans. b. By November 28, 2022, state agencies with regulatory oversight over critical infrastructure providers must, to the extent necessary and permissible under existing authority, and in cooperation with MNIT, provide guidance to these providers on what to do if a cyber attack is detected. c. By December 28, 2022, state agencies with regulatory oversight over critical infrastructure providers must, to the extent necessary and permissible under existing authority, and in cooperation with MNIT, develop criteria for provider cybersecurity self -assessments. d. By April 4, 2023, state agencies with regulatory oversight over critical infrastructure must examine their authority, and to the extent necessary and permissible under existing authority, require or encourage critical infrastructure providers to annually certify self -assessment completion and compliance with core cybersecurity best practices. e. By April 4, 2023, state agencies with regulatory oversight over critical infrastructure must, to the extent necessary and permissible under existing authority, and in cooperation with MNIT, identify additional assessment capabilities to assist critical infrastructure providers with standardized cybersecurity assessments. 4. DPS and MNIT must work together to ensure that state agencies and critical infrastructure providers are prepared for cyber attacks. This includes the following directives: a. By October 31, 2022, DPS and MNIT must review and update the Minnesota Emergency Operations Plan ("MEOP") to ensure that the state is prepared to coordinate statewide resources in response to a cyber attack that impacts critical infrastructure. 3 PAGE b0 b. By December 28, 2022, DPS and MNIT must conduct a cybersecurity-specific tabletop exercise, using the updated MEOP. The exercise must include critical infrastructure entities and state agencies with regulatory oversight over critical infrastructure. 5. MNIT must work to ensure that Minnesota's cybersecurity tools and posture are sufficient to respond to a cyber attack. This includes the following directives: a. By December 28, 2022, MNIT must engage with state agencies, Constitutional Offices, and other interested state entities to identify opportunities for collaborative procurement and cybersecurity protections. b. By December 28, 2022, MNIT must develop and implement a vulnerability disclosure program that will allow MNIT to accept, document, validate, and remediate reports of vulnerabilities in government computer systems. 6. State entities not covered by this Executive Order are strongly encouraged to collaborate with MNIT and follow the steps set forth in this Executive Order to protect themselves from cyber attacks. By February 27, 2023,.MNIT must develop guidance for such entities. The guidance should include information about reviewing cybersecurity capabilities, vulnerability management best practices, cybersecurity self -assessments, and interactions with the Fusion Center, CISA, and sector -specific ISACs as appropriate. This Executive Order is effective fifteen days after publication in the State Register and filing with the Secretary of State. It will remain in effect until rescinded by proper authority or until it expires in accordance with Minnesota Statutes 2021, section 4.035, subdivision 3. A determination that any provision of this Executive Order is invalid will not affect the enforceability of any other provision of this Executive Order. Rather, the invalid provision will be modified to the extent necessary so that it is enforceable. Signed on August 30, 2022. Tim Walz - --- - - -- Governor Filed According to Law: CA4� ;� XONM�_ Steve Simon Filed on August 30, 2022 Secretary of State Office of the Minnesota Secretary of State, Steve Simon PAGE 61