2022-11-14 STMA Arena Board PacketSTMA ARENA BOARD AGENDA
MONDAY, NOVEMBER 14, 2022
ALBERTVILLE CITY HALL
6:00 PM
1)CALL TO ORDER – ROLL CALL
2)ADOPT AGENDA
3)APPROVAL OF THE MINUTES OF SEPTEMBER 12, 2022 (pgs. 2-3)
4)FINANCE REPORTS
a)Approve the October list of claims as presented in the amount of $51,386.11 and
September report (pgs.4-7)
5)ARENA MANAGER
a)Monthly report and Ice Usage Stats (pgs.8-9)
6)OLD BUSINESS
7)NEW BUSINESS
a) SCR Maintenance Agreement – (Motion to approve maintenance agreement with SCR in
the amount of the $29,532) (pgs.10-11)
8)YOUTH HOCKEY ASSOCIATION
9)ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
September 12, 2022
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Kari Dwinnell, Aaron Cocking
and Ryan Gleason. Absent members Walter Hudson and Tim Lewis. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch,
School/Ground Director Jason Bichler, and Megan Esterberg STMA Youth Hockey Association. The
meeting was called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Dwinnell/Cocking moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Gleason/Wettschreck moved to approve the minutes of the June 13, 2022 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports mentioning the list of claims is so large due to it is from June
through August 2022. In addition, Lannes discussed the receivables on what has been collect since the
report was created.
Members Cocking/Gleason moved to approve the June-August list of claims totaling $99,591.15 and
the August Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that they are doing a conversion to a new scheduling program for September 19, 2022
and ice hours sold verses budgeted. Fitch mentioned that the grand opening event for Hat Trick
Hockey is scheduled for October 16th. Fitch stated that the STMA Youth Hockey season also starts at
the end of September. Member Dwinnell asked how many hours FIT booked this past summer. Fitch
estimated around 200 hours, more than originally planned.
Ice Allocation Policy
Nafstad presented the Ice Allocation and Sales Policy in draft form. The policy has not been changed
since it was last brought to the board, but the school and youth hockey have reviewed the draft policy
and agree that the dates will work for booking ice for the different seasons. There was some
discussion. There was no action taken.
LiveBarn
Nafstad reported that STMA YHA has requested a change from livestream provider HockeyTV to
LiveBarn. Nafstad stated that HockeyTV has been used for a few years now and provided the
background on how the STMA Arena ended up using HockeyTV. Nafstad explained that the STMA
Arena Board and HockeyTV were not operating under a contract and said the Arena can change
providers at any time. Nafstad presented a LiveBarn Agreement and recommended several major edits
including, limiting the agreement to a 3-year term, LiveBarn pays STMA Arena $5,000 annually
instead of percentage of subscriptions, staff removed the “exclusive rights to broadcast” from the
contract, and several legal edits. Nafstad stated the draft agreement has been sent to LiveBarn, but
staff has not heard back from them yet. There were discussions on the draft contract.
Members Dwinnell/Gleason moved to approve the Automatic Broadcast Agreement with LiveBarn as
presented with discussion of changes. All voted aye.
Page 2
Youth Hockey Association
Megan Esterberg STMA Youth Hockey Association mentioned the items they had were already
discussed such as LiveBarn.
Adjourn
Members Cocking/Dwinnell moved to adjourn at 6:36 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
Page 3
STMA Ice Arena Budget to Actual October 2022 (Cash Basis)
STMA Arena
2022 Final
Budget
October
2022 Actual
2022 Actual
YTD
10/31/22
2022
YTD % of
Budget
Income
Ice Rental $704,400.00 $23,657.48 $473,847.64 67.27%
Concessions $70,000.00 $206.50 $51,131.55 73.05%
Room Rental $0.00 $0.00 $0.00
Other Revenues (Advertising/LMC/Ins
Claims/ATM) $20,000.00 $0.00 $20,042.63 100.21%
Vending $1,500.00 $149.65 $2,025.45 135.03%
Open Skate/Hockey, etc. $6,000.00 $15.00 $8,349.08 139.15%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc. Revenue $100.00 $0.00 $20.00
Total Income $803,000.00 $24,028.63 $555,416.35 69.17%
Expenses
Salaries, Wages, Taxes & Benefits $356,284.50 $11,340.21 $215,709.86 60.54%
Supplies (Office, Misc.) $1,500.00 $0.00 $28.41 1.89%
Supplies (Concession) $28,700.00 $1,064.44 $19,136.67 66.68%
Fuel, Misc. $500.00 $0.00 $220.18 44.04%
Professional Services $29,200.00 $2,957.19 $22,276.08 76.29%
Sales Tax $6,208.00 $119.02 $4,738.16 76.32%
Telephone $2,250.00 $54.82 $1,388.75 61.72%
Electric $134,000.00 $13,793.79 $125,196.57 93.43%
Gas $46,500.00 $4,951.34 $53,206.44 114.42%
Water $15,000.00 $1,031.25 $8,132.84 54.22%
Refuse $2,750.00 $0.00 $5,420.08 197.09%
Insurance $23,000.00 $0.00 $0.00 0.00%
Education/Training $1,500.00 $0.00 $75.00 5.00%
Administration $14,227.04 $210.00 $10,880.28 76.48%
Misc. $6,900.00 $0.00 $2,738.57 39.69%
Repair Maintenance – Machinery $15,000.00 $65.00 $5,200.96 34.67%
Repair Maintenance – Building $40,000.00 $1,637.67 $51,099.74 127.75%
Total Operating Expenses $723,519.54 $37,639.73 $544,375.59 75.24%
Net Income/Loss $79,480.46 ($13,611.10) $11,040.76
Page 4
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2022
Cash Balance Operations
Est. Cash Balance Operations 1/1/22 $ 144,687
Add Revenues $ 555,416
Less Expenses $ (544,412)
Est. Cash Balance Operations 10/31/22 $ 155,691
Accounts Receivable (invoiced)
Operations October 31, 2022 - $91,299.38
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/22 $145,521
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Donations Albertville Utility Billing $67
Balance 10/31/22 $190,588
Page 5
STMA Ice Arena Vendor Check Detail Register
October-November 2022
Check # Check Date Vendor Name Amount Invoice Comment
11518 e 09/01/22 SIGNAPAY
E 810-00000-300 Professional Srvs $126.82 SEPTEMBER Arena cc fees
11532 e 10/03/22 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $153.34 C007791 Monthly CO2 Tank Charges
11537 e 10/03/22 MEDICA
E 810-00000-130 Employer Paid Ins $3,409.12 OCTOBER 2022 Emp Health Ins
11554 e 10/04/22 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $194.41 OCTOBER 2022 Arena Wtr Bill 09/20/22 87-00000310-00-5
E 810-00000-382 Water Utilities $836.84 OCTOBER 2022 Arena Wtr Bill 09/20/22 87-00000315-00-0
11563 e 10/17/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $70.01 2530056417 Arena mops,mats
11567 e 10/17/22 BECKER ARENA PRODUCTS, INC
E 810-00000-405 Repair/Maint - Buildings $77.66 605465 lift latch PB lift rod - plated
11569 e 10/17/22 BROTHERS FIRE & SECURITY, INC
E 810-00000-405 Repair/Maint - Buildings $696.15 W21167 Arena 2022 Annual Alarm Inspection
E 810-00000-405 Repair/Maint - Buildings $260.00 W21235 Arena 2022 Annual Fire Sprinkler Inspection
11573 e 10/17/22 CINTAS FIRST AID & SAFETY
E 810-00000-405 Repair/Maint - Buildings $29.82 5126232409 Arena first aid replenish
11577 e 10/17/22 COURI & RUPPE
E 810-00000-304 Legal Fees $341.25 OCTOBER 2022 Arena-Live Barn
11578 e 10/17/22 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $180.00 10096 September Mowing
11597 e 10/17/22 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint - $65.00 4967 ice scraper blade sharpen
11603 e 10/17/22 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings $40.89 OCTOBER 2022 Arena water delivery
11607 e 10/17/22 RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint - Buildings $185.00 A43542 Arena SE double doors
11614 e 10/17/22 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 Arena Elevator Monitoring 10/31/22
41887 10/06/22 BUREARU OF CRIMINAL APPREHENSION
E 810-00000-300 Professional Srvs $15.00 Background Check - BB (Arena)
E 810-00000-300 Professional Srvs $15.00 Child Background Check - BB (Arena)
41895 10/17/22 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $4,951.34 OCTOBER 2022 5898 Lachman Ave 8/27/22-9/27/22
41896 10/17/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $54.82 01315380930 Arena Cable 5898 Lachman Avenue
Page 6
STMA Ice Arena Vendor Check Detail Register
October-November 2022
41919 10/17/22 STEP SAVER, INC.
E 810-00000-405 Repair/Maint - Buildings $124.80 157186 Bulk Salt-East
41923 10/17/22 XCEL ENERGY
E 810-00000-381 Electric Utilities $13,783.05 799210228 5898 Lachman Ave 9/6/22-10/5/22
11630 e 10/20/22 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax $119.02 OCTOBER 2022 Arena Sales Tax
11631 e 10/19/22 MEDICA
E 810-00000-130 Employer Paid Ins $3,409.12 NOVEMBER Emp Health Insurance
11634 e 11/07/22 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings $90.91 124517/1 pine sol,dwnspout adaptr,mrclean,battery,grease
E 810-00000-405 Repair/Maint - Buildings $21.97 124589/1 spider killer,spider trap
E 810-00000-405 Repair/Maint - Buildings $21.97 124680/1 drill bit,waterproof sealant
11635 e 11/07/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $71.16 2530067035 Arena mops,mats
11661 e 11/07/22 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint - $80.00 5052 ice scraper blade sharpen 84"
11665 e 11/07/22 REPUBLIC SERVICES #899
E 810-00000-384 Refuse/Garbage Disposal $1,441.99 0899- Arena Trash Removal 9/26/22-10/31/22
11667 e 11/07/22 TWIN PINES IMPRINTING LLC
E 810-00000-300 Professional Srvs $205.00 4023 window decal 'Hat Trick Hockey' designs
11675 e 11/07/22 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $153.34 C007898 monthly CO2 tank charges
E 810-00000-405 Repair/Maint - Buildings $16,193.15 W77817 replace compressor GR2 Comp #1 (1/2 #885)
E 810-00000-405 Repair/Maint - Buildings $2,900.00 W80062 refrig 1 maint gold & blue rink,coil cleaning cooler
41934 11/07/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $118.97 01317021010 Arena Voice 10/10/22-11/09/22
41943 11/07/22 DACOTAH PAPER
E 810-00000-405 Repair/Maint - Buildings $488.45 39051 ecore air care,bag dust filters,soap sanitzer,wiper,tissue
41947 11/07/22 MINNESOTA DEPT OF HEALTH
E 810-00000-433 Dues and Subscriptions $450.00 2023 2023 License Renewal #FBL-13128-14607
810 STMA ARENA $51,386.11
Page 7
MANAGER’S GENERAL UPDATE
Date: November 14th, 2022
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS – OCTOBER
User Hours Sold
STMAYHA 403.25 hours
AAA 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 10 hours
High School Boys/Girls 10 hours
Public Skating/OH 2 hours
Private rentals 10 hours
__________________________________________________________________
Total Hours 435.25
October Budget Projection 361
November Projected 415
Operations: Problems with Compressor #6 Tripping the VFD (Variable Frequency Drive) on a
ground short circuit. After more research SCR determined compressor needs replacement. SCR
will include a compressor replacement under a blanket maintenance program and will include
invoices left open from September and any other unpaid invoices to date. Blanket would start
November 1st and run through November 1st 2023. All Gold Rink HVAC and radiant heaters
included in proposal. New compressor through Gartner Refrigeration Inc was quoted at $25,000.
This gives us a budged number to work with. Anything over the blanket amount SCR pays and if
under we split 50/50. Cost per month $2461 and total for the year $29,532
LiveBarn: Install starting November 18th and hope to be up and running by Christmas!
Hat Trick Hockey: Event for HTH grand opening was held Sunday October 16th, 2022. It was
well attended.
STMAYHA:
• Season started September 19th (skills and drills)
• Try Hockey for Free Sunday, September 18th 10 to 12pm
• YH Try-outs Bantam & Peewee September 24th, 25th and October 1st and 2nd
• YH Try-outs Squirts October 4th
• YH Try-outs Girls 12U October 1nd and 2nd
• YH Try-outs Girls 10U October 6th
STMA High School Boys: Official start to the HS Boys season is November 14th, 2022.
STMA Arena Usage Statistics: Attached are the Blue and Gold Rink hours from October 1st to
October 31st, 2022. Times are broken down by customer type.
Page 8
Usage Statistics - Account
For: 10/1/2022 to 10/31/2022 / No time restrictions / Sunday , Monday, Tuesday,
Wednesday, Thursday, Friday, Saturday
Blue Rink, Gold Rink
Account Type/Account Hours % Hours Fee Other Tax Total % Total
2.24 %10.00 2.30 %$1,900.00 $0.00 $140.10 $2,040.10Adult Hockey
2.24 %10.00 2.30 % $1,900.00 $0.00 $140.10 $2,040.10Hockey Finder (HF)
2.48 %10.00 2.30 %$2,250.00 $0.00 $0.00 $2,250.00High School Practice
2.48 %10.00 2.30 % $2,250.00 $0.00 $0.00 $2,250.00HS Blue Line Club
(BLC)
0.37 %1.50 0.34 %$337.50 $0.00 $0.00 $337.50Individual
0.37 %1.50 0.34 % $337.50 $0.00 $0.00 $337.50D-5 Officials (D-5 Refs)
2.09 %8.50 1.95 %$1,767.50 $0.00 $130.35 $1,897.85Private Rental
1.14 %4.50 1.03 % $967.50 $0.00 $71.35 $1,038.85STMA Arena
0.94 %4.00 0.92 % $800.00 $0.00 $59.00 $859.00Thirsty Thursday
0.00 %2.00 0.46 %$0.00 $0.00 $0.00 $0.00Public Sessions
0.00 %2.00 0.46 % $0.00 $0.00 $0.00 $0.00Open Skate
92.82 %403.25 92.65 %$84,375.00 $0.00 $0.00 $84,375.00Youth Hockey
92.82 %403.25 92.65 % $84,375.00 $0.00 $0.00 $84,375.00STMAYHA
$90,630.00435.25 $0.00 $270.45 $90,900.45
Generated By FinnlySport on 11/7/2022 12:50 AM Page 1 of 1
Page 9
ST. MICHAEL ALBERTVILLE ARENA
HVAC AND DEHUMIDIFICATION GOLD RINK, REFRIGERATION,
BLANKET MAINTENANCE COVERAGE
It is hereby agreed that SCR will provide such parts, labor and
maintenance as may be needed to keep the refrigeration and
dehumidification system maintained for the time period indicated. Items
covered under this agreement are as follows:
1. Contactors
2. Limit of one (1) Compressor per year on the CO2 System
3. Blower motors and wheels
4. Copper Piping Used to Make Repairs
5. Dehumidification Unit Motors and Cleanings
6. Desiccant dehumidifier maintenance
7. Emergency Service
8. Fuses within the HVAC Systems
9. Gas Valves
10. Gas Regulators
11. Labor for Service and Maintenance on Covered Items
12. Heating safety controls
13. Pleated Air Filters
14. Flame sensors
15. Flame ignitors
16. Flame rods
17. Ignition devises
18. Sensors
19. Sight Glasses
20. Switches
21. Temperature and Pressure Sensors
22. Travel Cost for PM’s and Emergency Service
23. Furnace components for repairs that are less than a new furnace
24. Heat exchangers in furnaces that are accessible
25. Quarterly Maintenance on the new CO2 Refrigeration Rack and
HVAC
26. Cleaning of condenser pads and coils as needed
27. Start-up and shut down on old rink in spring and summer
28. 1000 pounds of CO2 to stay onsite and replenished when used
Value of $1,000.00
29. CO2 Tank lease and rental fees. Value of $3,680.00 per year.
30. CO2 Check Valves
31. CO2 EEV Valves
32. CO2 Ball Valves
33. Rebuilding pumps motors, couplers and gaskets
34. Guentner Gas Cooler motors. Warranty is 5 years from start-up 2
years remaining.
35. 500 gallons of Glycol for repairs
Page 2
CENTRAL |
METRO DIVISION
604 Lincoln Ave. NE
St. Cloud, MN 56304
Toll free 800-827-1642
Office 320-251-6861
Fax 320-251-9390
NORTHERN DIVISION
7674 College Road, Ste 115
Baxter, MN 56425
Office 218-828-4337
Fax 218-825-4966
SOUTHERN DIVISION
2625 Highway 14 West
Rochester, MN 55901
Office 507-535-7954
Fax 507-424-1825
153 Chestnut St., Ste 300
Mankato, MN 56001
Office 507-345-8425
Fax 507-387-3208
scr-mn.com
Services
REFRIGERATION
HVAC
SERVICE
BUILDING AUTOMATION
FOOD SERVICE
Page 10
BLANKET MAINTENANCE EXCLUSIONS
1. Putting in and out Ice
2. Painting of the ice sheets
3. Circuit Boards
4. Glycol over 500 gallons
5. Media for Guentner Gas Cooler
6. HVAC service and maintenance on new building/blue rink
7. New equipment in new building
8. Compressors over the one (1) allowed.
9. Desiccant dehumidifier wheel replacement
10. Desiccant dehumidifier heat exchanger replacement
11. Replacement tubes on radiant heat
12. Electrical work done by electricians
13. VFD Replacements
14. Total Pump Replacements
15. Control system upgrades and head ends
16. Domestic Hot Water Heaters
17. Ice Time Lost
18. Misuse, Abuse, or Employee-Caused Damage of Equipment
19. Replacement of Evaporators and Condensers
20. Snow Melt Pit Cleaning
21. Vandalism
PRICE
The price to cover the aforementioned services is $2.461.00 per month or $29,532.00 for one
(1) year for the refrigeration equipment.
This agreement has the advantage of a possible dividend being credited to St. Michael
Albertville Arena. When service repair and/or maintenance is performed, the cost of these
services is recorded. When the year is over, the service costs are added, and the total is
subtracted from the agreement price. Upon rene wal for the following year, any balance left
from the previous years’ agreement will be divided 50/50 between St. Michael Albertville
Arena and SCR.**
EXAMPLE
Maintenance Agreement $29,532.00
Actual Cost of Agreement Services Throughout the Year $28,532.00
50% Difference to be credited to St. Michael Albertville Arena $1,000.00
NOTE: If the actual cost of service throughout the year exceeds blanket agreement price, SCR
assumes responsibility for that amount. All repairs and/or approved services provided outside of this
agreement are subject to normal payment terms.
Mark Fitch 10/4/22
St. Michael Albertville Arena Date SCR, Inc. Date
Agreement Anniversary Date: November 1st, 2022
**Coverage outlined in this agreement is in force contingent on scheduled payments being current (with in 30
days of receipt). Prices are subject to annual review after the anniversary date based on service history,
equipment changes, or negotiated updates. Customer and/or SCR have the right to cancel this program
subject to a 60-day written notice prior to anniversary date.
Page 11