2022-10-17 City Council Agenda PacketCity of Albertville Council Agenda
Monday, October 17, 2022
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
1.Call to Order
2.Pledge of Allegiance – Roll Call Pages
3.Recognitions – Presentations - Introductions
4.Public Forum – (time reserved 5 minutes)
5.Amendments to the Agenda
6.Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. Items pulled
will be approved by a separate motion.
A.Approve the August 29, 2022, Joint Governance Meeting minutes as presented.3
B.Approve the October 3, 2022, regular City Council Meeting minutes as presented.4-8
C.Authorize the Monday, October 17, 2022, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
9
D.Authorize the Purchase of 1 Portable Radio for the Fire Department.10
F.Approve Final Payment to Omann Contracting from 2022 Street Improvements in the
amount of $9050.22.
7.Public Hearing – None
8.Wright County Sheriff’s Office – Updates, reports, etc.
9.Department Business
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc)
B.Building – None
C.City Clerk – None
D.Finance
1.Review of the 2023 Enterprise Budgets and Rate Information 11-17
City of Albertville City Council Agenda
Monday, October 17, 2022 Page 2 of 2
E.Fire – None
F.Planning and Zoning – None
G.Public Works/Engineering
1.5-year Street Capital Improvement Plan Review 18-32
2.MnDOT Master Partnership Contract 33-51
(Motion to adopt Resolution No. 2022-37 approving the State of Minnesota Master
Partnership Contract No. 105030.1 between the City of Albertville and the
Minnesota Department of Transportation.)
H.Legal – None
I.Administration
1.City Administrator’s Update 52-53
10.Announcements and/or Upcoming Meetings
October 24 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
November 7 City Council, 7 pm
November 8 Election Day, 7 am to 8 pm
November 9 Planning Commission, 7 pm (Wednesday)
November 10 City Offices closed in observance of Veterans Day
November 14 Special City Council Meeting to Canvass Election Results, 5:45 pm
November 14 STMA Arena Board, 6 pm
November 21 City Council, 7 pm
11.Adjournment
St. Michael-Albertville School Board
City of Albertville
City of St. Michael
Joint Governance Meeting Minutes
Monday, August 29, 2022, 6 pm
Albertville City Hall
1. Call to Order/Roll Call
Mayor Hendrickson called the meeting to order at 6 pm
Members of the Cities and School Board present:
STMA School Board Members Present: Chairperson Drew Scherber; Board Members: Kari Dwinnell,
Tim Lewis, Carol Steffens, Hollee Saville and Larry Sorenson; Superintendent Dr. Ann-Marie Foucault
and Director of Business Kris Crocker.
City of St. Michael Present: Mayor Keith Wettschreck; Councilors: Ryan Gleason and Nadine Schoen;
City Administrator Steve Bot, Community Development Director Marc Weigle.
City of Albertville Present: Mayor Jillian Hendrickson; Councilors: Bob Zagorski and Walter Hudson;
City Administrator Nafstad and City Clerk Luedke.
Mayor Hendrickson welcomed the group and introductions were made.
2. Approve Agenda
Motioned by Dwinnell, second by Lewis to approve the agenda as presented. Motion carried
unanimously.
3. Reports
a. Upcoming School Referendum
Superintendent Dr. Foucault gave a brief report on the upcoming school referendum.
b. New Walking Zone Pedestrian Needs – Lannon Avenue NE ped Crossing and RFB
City Administrator Bots provided background information regarding the new pedestrian crossing and
the proposed safety improvements.
c. City of St. Michael Development/Project Update
Community Development Director Weigle provided a brief update on the current development projects
happening in the City of St. Michael.
d. City of Albertville Development/Project Update
City Administrator Nafstad provided a brief update on the current development projects happening in
the City of St. Albertville.
4. Adjourn
Motioned by Saville, second by Dwinnell to adjourn at 6:56 pm. Motion carried unanimously.
Agenda Page 3
ALBERTVILLE CITY COUNCIL DRAFT REGULAR MEETING MINUTES October 3, 2022 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Mayor Hendrickson called the meeting to order at 7:01 pm.
2. Pledge of Allegiance – Roll Call
Present: Mayor Hendrickson, Councilmembers Cocking, Olson and Zagorski
Councilmember Cocking arrived at 7:04 pm.
Staff Present: City Administrator Nafstad, City Attorney Couri, City Planner Brixius, Fire Chief
Bullen, Finance Director Lannes and City Clerk Luedke
3. Recognitions – Presentations – Introductions – None
4. Public Forum – None
5. Amendments to the Agenda
MOTION made by Councilmember Zagorski, seconded by Councilmember Olson to approve the
October 3, 2022, agenda as Submitted. Ayes: Hendrickson, Hudson, Olson and Zagorski. Nays:
None. Absent: Cocking. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the August 8, 2022, special City Council meeting minutes as presented.
B. Approve the September 19, 2022, regular City Council meeting minutes as presented.
C. Authorize the Monday, October 3, 2022, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
D. Adopt Resolution No. 2022-32 approving appointment of the Election Judges and
Absentee Ballot Board for the General Election to be held on November 8, 2022
E. Approve an On-Sale Intoxicating with Sunday Sales Liquor License and an Off-Sale
Liquor License for Bastyr Vogt Inc dba Geez Sports Bar & Grill located at 5262 Kyler
Avenue NE, Suite 111, contingent upon a successful background check.
F. Account Receivable Report.
G. Authorize the Hiring of Matthew Aguirre for the position of Reserve Firefighter with the
Albertville Fire Department.
H. Approve Partial Payment #1 to Knife River for the Barthel Industrial Drive project in the
amount of $588,202.19.
Agenda Page 4
City Council Meeting Draft Minutes Page 2
Regular Meeting of October 3, 2022
6. Consent Agenda - continued
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
October 3, 2022, Consent Agenda as submitted. Ayes: Hendrickson, Hudson, Olson and Zagorski.
Nays: None. Absent: Cocking. The motion carried.
7. Planning and Zoning
A. Public Hearing – Lil Explorers Childcare Development Applications
City Planner Brixius presented the staff report which included information on the requested zoning
amendment, preliminary plat, easement vacation and building plans. He said the Planning
Commission has reviewed the information and recommended approval subject to the conditions
outlined on the Resolution. He answered questions from Council.
City Attorney Couri answered questions from Council regarding the property’s outstanding
assessment fee.
City Administrator Nafstad answered questions from Council and asked the Council to amendment
the Resolution to include the requirement of the payment in full of the assessment fee prior to
recording the final plat.
Mayor Hendrickson opened the public hearing. No one wished to speak.
MOTION made by Councilmember Hudson, seconded by Councilmember Zagorski to close the
public hearing. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The
motion carried.
MOTION made by Councilmember Hudson, seconded by Councilmember Olson to adopt
Resolution No. 2022-33 addressing the following development applications for Lil Explorers
Childcare to allow for the construction of a 16,788 square foot daycare facility in the City of
Albertville as amended. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None.
The motion carried.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to adopt
Resolution No. 2022-34 vacating a portion of an existing drainage and utility easement on Outlot A
Lebeaux Station. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The
motion carried.
B. Fehn Request for Detachment/Annexation
City Planner Brixius presented the staff report which included information on the parcel of land and
what planned to be built on it. He said the owner had requested the detachment from Albertville and
annexed into St. Michael to allow for the parcel to be combined with an adjoining parcel in St.
Michael. He said the resolution would need to be approved by both the Cities of Albertville and St.
Michael and then forwarded to the state. He reviewed the conditions on the resolution which
included the connection of the parcel to St. Michael’s sewer if needed in the future.
City Attorney Couri said the sewer connection would need to be an agreement with St. Michael and
he answered questions from Council.
Mr. Gary Fehn, applicant, said he planned to build a single-family home on the property and he
answered questions from Council.
Agenda Page 5
City Council Meeting Draft Minutes Page 3
Regular Meeting of October 3, 2022
B. Fehn Request for Detachment/Annexation - continued
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt
Resolution No. 2022-35 allowing for the detachment and annexation of land from Albertville to St.
Michael at the request of Bob Becker and Gary Fehn contingent upon St. Michael entering into an
agreement that they will provide sewer to the property as such time as requested by the City of
Albertville. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion
carried.
C. Albertville Zoning – Outdoor Storage Discussion
City Planner Brixius presented the staff report which included the Planning Commission’s findings
in which the Commissioners felt there should be a ratio related to the allowed outdoor storage and
the size of the building structure. He reported the Commissioners felt a ratio of 2:1 or 3:1 would be
acceptable. In regards to long-term parking areas, Mr. Brixius said the Planning Commissioner if an
area was designed as a parking lot and met City standards, it should be treated as a parking lot. He
answered questions from Council and said the item would be brought back to the Planning
Commission to hold a public hearing.
City Attorney Couri answered questions from Council regarding building sizes requirements in
relationship to outdoor storage areas.
There was Council discussion regarding outdoor storage in connection with the size of the building
structure, if there should be a ratio of outdoor storage to building structure and how long-term
parking should be considered. The Council’s consensus was to implement a ratio of 3-1 and to
consider anything above the minimum parking requirements for the business to be treated as long-
term parking.
8. Wright County Sheriff’s Office – Updates, reports, etc.
The deputy who was present reported on traffic items and answered questions from Council. City
Administrator Nafstad provided information on complaints the City has received in regards to the
traffic at the Primary School during drop off and pick up times.
9. Department Business
A. City Council
1. Committee Updates
Councilmember Olson provided an update from the Joint Power Water Board meeting which
included a possible energy assistance program. He said the Board tabled the item for further review.
City Administrator Nafstad answered questions from Council regarding the agreement Albertville
has with Joint Powers Water Board.
B. Building – None
C. City Clerk – None
D. Finance
1. 3rd Quarter Budget to Actual Report
Finance Director Lannes presented the staff report and answered questions from Council. She
provided details on the revenue and expense variances.
Agenda Page 6
City Council Meeting Draft Minutes Page 4
Regular Meeting of October 3, 2022
2. Franchise Fee for CenterPoint Energy
Finance Director Lannes presented the staff report which included information on the proposed 5%
franchise fee with CenterPoint Energy.
City Attorney Couri provided information on the proposed timeline for the new fee, the
implementation process and answered questions from Council regarding the effective date.
City Administrator Nafstad provided additional information on the franchise fee and answered
questions from Council.
There was Council discussion regarding the franchise fee and Council requested staff notify
residents for the upcoming franchise fee.
MOTION made by Councilmember Cocking, seconded by Councilmember Olson to adopt
Ordinance No. 2022-15 setting the franchise fee to be paid by CenterPoint Energy in connection
with the provision of N atural Gas Service in the City of Albertville. Ayes: Cocking,
Hendrickson, Hudson, Olson and Zagorski. Nays: None. The motion carried.
E. Fire
1. Authorize Promotion of Probationary Paid On-Call Firefighter
Fire Chief Bullen presented the staff report and said if this was approved it would become effective
on October 13 at the next Fire meeting. He explained the requirements needed for the promotion.
MOTION made by Councilmember Cocking, seconded by Councilmember Hudson to authorize
the promotion of Clayton Follett to the position of Probationary Paid-On-Call Firefighter with the
Albertville Fire Department. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays:
None. The motion carried.
F. Public Works/Engineering – None
G. Legal
1. Set Public Hearing Date for Maeyaert Property Assessment Hearing
City Attorney Couri provided information on Resolution No. 2022-36 which calls for a hearing on
the proposed assessment fees related to the zoning violations at 0479 61st street NE. He reported the
public hearing would be held at the November 7 City Council meeting. He answered questions from
Council regarding the assessment process.
There was Council discussion regarding the nuisance violations on the property and the current
condition of the property.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski calling for
hearing on proposed assessment related to nuisance and zoning violations on property located at
10479 61st Street NE in Albertville, Minnesota. Ayes: Cocking, Hendrickson, Hudson, Olson and
Zagorski. Nays: None. The motion carried.
H. Administration
City Administrator Nafstad provided an update on the CSAH 19 landscaping north of the freeway.
He said it was unacceptable and he was working with the contractor to resolve it. Mr. Nafstad
reported he contacted the County to stop payment on the project until the landscaping was
complete.
Agenda Page 7
City Council Meeting Draft Minutes Page 5
Regular Meeting of October 3, 2022
Announcements and/or Upcoming Meetings
October 10 STMA Arena Board, 6 pm
October 11 Planning Commission, 7 pm
October 17 City Council, 7 pm
October 24 Joint Powers Water Board, 6 pm
Parks Committee, 7 pm
October 31 Joint Governance Meeting, 6 pm
November 7 City Council, 7 pm
November 8 Election Day, 7 am to 8 pm
1. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Olson to adjourn the
meeting at 8:27 pm. Ayes: Cocking, Hendrickson, Hudson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
____________________________
Kristine A. Luedke, City Clerk
Agenda Page 8
Mayor and Council Request for Action
October 17, 2022
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, October 17, 2022, payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
• List of Claims (under separate cover)
Agenda Page 9
Mayor and Council Request for Action
_____________________________________________________________________________
October 17, 2022
SUBJECT: CONSENT - FIRE DEPARTMENT - PURCHASE OF 1 OFFICER PORTABLE RADIO
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of 1 Portable Radio for the Fire Department.
BACKGROUND: The Fire Department is requesting the purchase of 1 Motorola APX 6000XE
portable radio for the Training Captain of the Fire Department.
On November 4, 2019, the City Council authorized the purchase of 9 portable radios for the Fire
Department Board of Officers. Currently, each Fire Department Officer is assigned their own,
individual, portable radio.
Since 2019, the Fire Department has added a Training Captain position to the Board of Officers,
and this purchase would provide an assigned portable radio for the Training Captain, which
would have tactical capabilities and functions consistent with the other Officer radios.
The cost for 1 Motorola APX 6000XE portable radio and accessories, through State Bid, is
$5,637.10 and will be funded through the Fire Department Capital Reserves.
KEY ISSUES:
•The Fire Department purchased 9 Officer portable radios in November, 2019.
•The Fire Department has added a Training Captain position since 2019.
•This purchase will align all of the Officers radios with consistent, tactical functionality.
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: The purchase of 1 portable radio is $5,637.10 and will be
funded through the Fire Department Capital Reserves.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 10
Mayor and Council Communication
October 17, 2022
SUBJECT: FINANCE – REVIEW OF THE 2023 ENTERPRISE BUDGETS AND RATE INFORMATION
BACKGROUND: The City of Albertville operates four (4) enterprise funds including the Water
Fund, Sewer Fund, Storm Water Fund, and Recycling Fund.
Water Fund: The City’s Water Fund accounts for activities associated with the distribution of
City water. Revenues primarily come from charges for water sales. The water sales can vary
year to year as a large portion of sales is related to irrigation. The water fund is intended to
pay for operations, capital, bond debt and deprecation. The capital items include upgrades to
the infrastructure (pipes, meters, and equipment). Currently, the budgeted water fund
revenues cover the expenses for operations, annual debt payments (including a portion from
WAC Funds), half of the budgeted capital expenses and doesn’t cover budgeted deprecation.
Sewer Fund: The revenue for sewer services and expenses associated with the collection of
the City’s wastewater are recognized in the City’s Sewer Fund. Revenues primarily come
from sewer sales and are based on water consumption, which is capped in February for
residential users. The sewer fund is intended to pay for operations, capital, bond debt and
deprecation. The capital items include upgrades to the infrastructure (pipes, lift stations,
sludge removal, and equipment). Currently, the budgeted sewer fund revenues cover the
expenses for operations, annual debt payments (including a portion from SAC Funds and
debt levy), the budgeted capital expenses and half of the budgeted deprecation.
Storm Water: The City operates a Storm Water Fund that pays for upgrades to the
infrastructure that conveys and treats stormwater (pipes, catch basins, culverts, holding
ponds). The fee also pays for federal and state mandates such as the Municipal Separate
Storm Sewer System (MS4) program. Other than vacant land, all properties are charged a
monthly stormwater fee. Commercial properties are charged based on the size of their
property and percentage of impervious surface. Residential parcels are charged a flat per-
parcel rate.
Recycling: The City of Albertville has coordinated recycling services for all residential
properties within the City. The 2023 budget includes the approved increase in June of 2023
of $.13 per month. Revenues come from the monthly charge per resident plus grant revenues,
which is based on tonnage collected. The recycling fund covers the expenses for collection
and administration. Currently, the budgeted revenue covers all collection expenses and 86%
of the administration expenses.
KEY ISSUES:
1. A 2% increase is proposed for water and sewer funds.
2. The 2023 Enterprise budgets will go into effect January 1, 2023, as presented unless there
is a request for change.
3. The enterprise budgets do not have a tax levy but rather are funded by usage and rates.
4. The last rate increase for water and sewer was January 1, 2022, which was 2%, recycling
June of 2022.
Agenda Page 11
Mayor and Council Request for Action – October 17, 2022
Finance – 2023 Enterprise Budgets and Rate Information Page 2 of 2
POLICY CONSIDERATIONS: It is the City’s policy to review the 2023 Enterprise Budgets.
FINANCIAL CONSIDERATIONS: The 2023 Enterprise Budgets include a proposed increase
of 2% for water and sewer rates effective January 1, 2023.
Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• 2023 Enterprise Budgets
Agenda Page 12
Fund SourceDescription2019202020212022202220232022-2023Waste Water601Actual 12/31/19 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change601-00000- 34000 Charges for Services$2,450.00 $3,900.00 $5,200.00$2,000.00$10,100.00$4,000.00$2,000.00601-00000- 36105 Certified Del Utilities$2,904.27 $2,436.34 $4,148.95$2,000.00$1,604.21$2,000.00$0.00601-00000- 36210 Interest$103,620.72 $55,522.32$0.00$15,000.00$0.00$7,000.00-$8,000.00601-00000- 37200 Sewer Sales $926,091.98 $830,512.82 $902,383.55$865,000.00$720,956.85$910,000.00$45,000.00 St. Michael homes & 2%601-00000- 37260 Sewer Penalty$12,828.10 $13,083.32 $13,757.04$10,000.00$11,050.42$12,000.00$2,000.00$1,047,895.07 $905,454.80 $925,489.54$894,000.00$743,711.48$935,000.00 $41,000.00Fund SourceDescription2020202020212022202220232022-2023Water602Actual 12/31/20 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change602-00000- 34000 Charges for Services$1,900.00 $3,800.00 $5,200.00$2,000.00$10,100.00$4,000.00$2,000.00602-00000- 36105 Certified Del. Utilities$3,871.82$0.00 $5,672.04$3,000.00$1,933.52$3,000.00$0.00602-00000- 36210 Interest$25,372.83 $15,336.16$0.00$4,000.00$0.00$2,000.00-$2,000.00602-00000- 37100 Water Sales - City$342,507.80 $352,144.31 $410,801.23$347,000.00$323,733.18$357,000.00$10,000.00 New homes and 2%602-00000- 37160 Water Penalty - City$14,848.68 $14,482.24 $15,276.49$8,000.00$12,229.81$10,000.00$2,000.00602-00000- 37177 nsf/shut off fees$2,192.11 $1,756.70 $1,519.62$1,000.00$2,439.22$1,500.00$500.00602-00000- 37190 Meter Sales$14,000.00 $21,034.47 $28,608.00$5,000.00$54,490.00$8,000.00$3,000.00$404,693.24 $408,553.88 $467,077.38$370,000.00$404,925.73$385,500.00 $15,500.00Fund SourceDescription2020202020212022202220232022-2023Storm Water604Actual 12/31/20 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change604-00000- 36105 Certified Del Utilities$1,628.75$0.00 $2,104.76$500.00$2,214.30$1,500.00$1,000.00604-00000- 36210 Interest$49,462.04 $27,304.04$0.00$15,000.00$0.00$7,000.00-$8,000.00604-00000- 37400 Storm Water Charges$213,087.58 $195,202.32 $206,701.46$200,000.00$161,244.13$205,000.00$5,000.00 new homes/businesses604-00000- 37450 Storm Water Connection$9,500.00 $24,350.00 $74,580.00$6,000.00$37,915.00$9,000.00$3,000.00604-00000- 37460 Storm Water Penalty$2,487.29 $2,452.41 $2,607.71$2,000.00$2,341.39$2,500.00$500.00$276,165.66 $249,308.77 $285,993.93$223,500.00$203,714.82$225,000.00 $1,500.00Fund SourceDescription2020202020212022202220232022-2023Recycling605Actual 12/31/20 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change605-43200- 33600 County Grant/Aid$13,348.26 $11,442.60 $11,070.20$10,000.00$10,447.80$10,000.00$0.00605-43200- 36105 Certified Del Utilities$395.99$0.00 $684.09$250.00$205.69$250.00$0.00605-43200 36210 Interest$2,622.39 $1,407.93$0.00$600.00$0.00$300.00-$300.00605-43200- 37500 Recycling Charge$102,692.22 $93,829.22 $115,043.42$128,904.00$99,646.85$132,800.00$3,896.00605-43200- 37560 Recycling Penalty$1,666.77 $1,631.81 $1,868.36$1,500.00$1,745.53$1,600.00$100.00$120,725.63 $108,311.56 $128,666.07$141,254.00$112,045.87$144,950.00 $3,696.0010/13/2022Agenda Page 13
601 WasteWater Expenses2019 2020 20212022202220232022-2023CommentsFund Dept Obj DescriptionActual 12/31/19 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change49450601-49450- 101 Full Time Employees Regular 192,365.72 210,819.56 204,453.07 240,600.00 169,884.71 268,385.32 27,785.32 Includes 27k on call and rounds601-49450- 102 Full Time Employees Overtime 1,227.03 259.75 327.51 1,000.00 420.66 1,000.00 - 601-49450- 104 Temporary Employees 6,351.89 4,057.25 4,493.13 5,000.00 5,293.50 5,000.00 - 601-49450- 121 PERA 14,491.56 15,435.48 15,698.1218,120.0012,753.4220,203.902,083.90 601-49450- 122 FICA 14,373.74 15,136.25 15,185.70 18,864.90 12,112.33 20,990.48 2,125.58 601-49450- 127 HCSA 3,866.04 4,116.93 4,186.279,664.006,447.5110,775.411,111.41 601-49450- 130 EmployerHealth/Life/Dental Insurance 43,587.11 44,073.58 48,479.81 59,000.00 36,832.99 59,000.00 - 601-49450- 151 Workers Comp. Insurance Premium 10,955.40 11,293.03 12,005.60 13,500.00 2,287.20 15,500.00 2,000.00 601-49450- 203 Printed Forms 522.24 603.29 2,750.79 1,000.00 - 2,500.00 1,500.00 601-49450-208 Training & Instruction1,325.50 575.00 540.00 1,000.00 696.04 1,000.00 - 601-49450- 209 Locates5,634.31 7,964.59 5,884.08 5,000.00 2,801.78 5,300.00 300.00 601-49450- 210 Operating Supplies (General)2,216.67 6,078.16 3,644.46 3,500.00 2,001.32 3,700.00 200.00 601-49450- 212 Motor Fuels2,132.36 1,129.90 2,533.00 2,500.00 2,663.69 3,500.00 1,000.00 601-49450- 217 Chemicals - Ferric Chloride5,827.39 12,971.39 6,170.41 7,000.00 7,957.74 10,000.00 3,000.00 25% 2022601-49450- 218 Testing Expenses13,971.68 10,517.30 8,684.00 10,000.00 5,625.16 10,500.00 500.00 601-49450- 300 Professional Services377,469.49 46,598.34 18,935.11 35,000.00 66,081.88 35,000.00 - 601-49450- 301 Audit/Acct Services10,305.62 10,933.78 9,507.58 13,300.00 10,739.90 13,300.00 - 601-49450-321 Telephone738.09 827.79 652.05 1,000.00 436.20 1,000.00 - 601-49450- 322 Postage3,968.75 5,374.08 3,665.66 5,000.00 4,604.07 5,000.00 - 601-49450- 323 Cell Phones1,897.22 1,667.41 1,724.26 2,050.00 1,617.42 2,050.00 - 601-49450- 331 Travel Expenses- - 98.68 250.00 20.00 250.00 - 601-49450- 335 Education125.00 520.00 - 1,500.00 150.00 1,500.00 - 601-49450- 361 General Liability Insurance14,289.80 14,835.30 15,586.00 17,000.00 15,599.00 17,600.00 600.00 601-49450- 381 Electric Utilities71,704.43 82,840.81 90,894.47 83,000.00 71,413.67 105,500.00 22,500.00 11% 2022+ 2023601-49450- 383 Gas Utilities3,562.62 3,688.26 2,540.36 4,000.00 3,885.06 6,000.00 2,000.00 11% 2022+ 2023601-49450- 384 Refuse/Garbage Disposal1,766.08 2,131.99 1,964.10 2,500.00 1,709.06 2,500.00 - 601-49450- 404 Repair/Maint Machinery/Equip71,877.96 41,164.68 28,320.61 20,000.00 23,407.06 22,000.00 2,000.00 45k601-49450- 405 Repair/Maint Bldgs1,178.43 5,725.25 490.72 3,000.00 386.73 3,000.00 - 601-49450- 406 Collection System2,284.50 6,086.82 1,038.80 5,000.00 10,158.70 5,000.00 - 601-49450 413 Equipment Rental2,530.97 2,689.31 1,881.17 2,500.00 1,553.08 2,650.00 150.00 601-49450- 417 Uniform Rentals2,256.90 1,837.05 1,689.16 2,200.00 1,241.32 2,200.00 - boots $150 each601-49450- 433 Dues & Subscriptions3,152.71 2,016.62 2,147.00 2,500.00 2,296.62 2,500.00 - 601-49450- 552 Pick-up- - - 4,000.00 - 4,000.00 - 601-49450- 580 Other Equipment5,963.14 11,939.46 - 8,000.00 - 8,000.00 - 601-49450-580 Captial Improvements- - 65,000.00 - 65,000.00 - 601-49450- 587 Tools652.93 5,827.68 1,773.99 5,000.00 1,266.61 5,000.00 - added for replacement of equipment 10 year601-49450- 590 Alternative Electric- - - 10,000.00 - 10,000.00 - 601-49450- 668 Sludge Removal19,650.09 27,676.13 30,071.38 20,000.00 - 20,000.00 - 601-49450- 670 Depreciation Expense- 329,847.08 355,372.00 353,000.00 - 353,000.00 - Total Fund 601 w/o bonds914,223.37 949,259.30 903,389.05 1,060,548.90 484,344.43 1,129,405.11 68,856.21 Projected Rev790,800.00 905,454.80 894,000.00 935,000.00 41,000.00 Over/Short(123,423.37) (43,804.50) (903,389.05) (166,548.90) (484,344.43) (194,405.11) (27,856.21) Agenda Page 14
602 Water Expenses2019 2020 20212022202220232022-2023Fund Dept Obj DescriptionActual 12/31/19 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ ChangeWater 49400602-49400- 101 Full Time Employees Regular 141,204.60 147,178.14 144,357.67 181,100.00 126,622.43 201,547.40 20,447.40 Includes 27k on call and rounds602-49400- 102 Full Time Employees Overtime 1,840.54 389.65 491.26 3,500.00 631.00 3,500.00 - 602-49400- 104 Temporary Employees 7,646.62 4,143.50 4,688.12 5,000.00 5,293.50 5,000.00 - 602-49400- 121 PERA 10,681.86 10,592.28 11,198.2213,845.009,560.4915,378.561,533.56 602-49400- 122 FICA 11,305.30 10,265.95 10,789.23 14,121.90 9,047.83 15,686.13 1,564.23 602-49400- 127 HCSA 2,850.09 2,824.88 2,985.897,384.004,776.838,201.90817.90 602-49400- 130 EmployerHealth/Life/Dental Insurance 30,766.67 36,490.17 36,804.63 40,000.00 27,381.37 40,000.00 - 602-49400- 151 Workers Comp. Insurance Premium 730.36 752.87 800.91 1,000.00 152.48 1,200.00 200.00 602-49400- 203 Printed Forms 189.09 225.11 1,146.16 1,000.00 - 1,000.00 - 602-49400-208 Training & Instruction412.50 390.00 455.00 600.00 646.00 600.00 - 602-49400- 209 Locates5,699.99 7,983.54 5,728.95 5,000.00 2,801.71 5,300.00 300.00 602-49400- 210 Operating Supplies (General)3,395.49 1,298.19 1,455.90 1,300.00 810.03 1,400.00 100.00 602-49400- 212 Motor Fuels2,268.82 2,166.61 2,119.96 2,500.00 2,629.57 3,000.00 500.00 602-49400- 250 Meters for Resale/Replacement10,768.36 26,231.87 10,870.27 10,500.00 44,752.67 11,000.00 500.00 need to plan for $55k annual for meter replace602-49400- 300 Professional Services19,961.48 27,269.46 2,162.92 7,000.00 1,622.48 7,000.00 - 7k602-49400- 301 Audit/Acct Services10,305.63 10,933.78 9,507.57 13,300.00 10,739.90 13,300.00 - 602-49400- 321 Telephone311.81 320.11 392.65 500.00 382.65 500.00 - 602-49400-322 Postage1,561.68 2,106.40 1,438.71 2,700.00 1,745.49 2,700.00 - 602-49400- 323 Cell phones1,897.00 1,650.40 1,743.45 2,050.00 1,372.50 2,050.00 - 602-49400- 331 Travel Expenses- - - 200.00 - 200.00 - 602-49400- 335 Education240.00 - - 1,500.00 - 1,500.00 - 602-49400- 361 General Liability Insurance7,144.90 7,545.90 7,792.99 8,500.00 7,799.50 8,800.00 300.00 602-49400- 404 Repair/Maint Machinery/Equip848.94 1,027.08 4,282.57 3,000.00 459.26 3,100.00 100.00 602-49400- 407 Repair/Maint Water Mains31,382.46 9,185.60 18,012.97 20,000.00 18,644.34 20,000.00 - 602-49400- 408 Repair/Maint Water Services11,926.90 7,994.12 3,012.48 5,000.00 - 5,000.00 - 602-49400- 413 Rentals1,225.61 1,048.44 855.07 1,350.00 705.93 1,350.00 - 602-49400-417 Uniform Rentals2,256.85 1,836.83 1,560.89 2,200.00 1,720.07 2,200.00 - $150 boots each602-49400- 433 Dues & Subscriptions970.82 1,013.90 569.70 1,200.00 626.68 1,200.00 - 602-49400- 552 Vehicles- - - 4,000.00 - 4,000.00 - 602-49400- 582 Misc. Equipment5,232.15 - - 1,000.00 - 1,000.00 - 602-49400- 582 Captial Improvements- - - 46,000.00 - 46,000.00 - 602-49400- 587 Tools884.87 5,333.99 1,189.65 2,000.00 1,129.38 2,000.00 - 602-49400- 670 Depreciation Expense- 45,546.91 39,558.00 61,000.00 - 40,000.00 (21,000.00) Total Fund 602325,911.39 373,745.68 325,971.79 469,350.90 282,054.09 474,713.98 5,363.08 Projected Rev317,000.00408,553.88 467,077.38370,000.00404,925.73385,500.0015,500.00 Over/Short(8,911.39) 34,808.20 141,105.59 (99,350.90) 122,871.64 (89,213.98) 10,136.92 Agenda Page 15
604 Storm Water Expenses2019 2020 20212022202220232022-2023Fund Dept Obj DescriptionActual 12/31/19 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ Change604-49660 101 Full Time Employees Regular 108,643.68 108,124.92 110,209.22 116,870.00 89,801.53 132,781.76 15,911.76 604-49660 102 Full Time Employees Overtime - - - - - - - 604-49660 121 PERA 8,129.93 7,937.10 8,293.788,765.256,721.259,958.631,193.38 604-49660 122 FICA 7,673.26 7,509.49 7,752.10 8,940.56 6,093.73 10,157.80 1,217.25 604-49660 127 HCSA 2,167.70 2,116.34 2,211.904,674.803,377.925,311.27636.47 604-49660 130 EmployerHealth/Life/Dental Insurance 23,438.54 25,225.59 27,001.96 31,500.00 20,357.46 31,500.00 - 604-49660 151 Workers Comp 730.36 752.87 800.91 1,000.00 152.48 1,200.00 200.00 604-49660 203 Printed Forms 90.04 90.04 458.47 500.00 - 500.00 - 604-49660 300 Professional Services 13,395.88 13,122.34 12,456.41 15,000.00 1,292.83 15,000.00 - pond pmt/ 52nd project 2014604-49660 301 Audit/Acct Services 10,305.63 10,933.78 9,507.57 13,300.00 10,739.90 13,300.00 - 604-49660 303 Engineering Fees 19,159.50 5,718.00 2,031.00 100.00 6,607.50 100.00 - 604-49660 335 Education - - - 500.00 - 500.00 - 604-49660 322 Postage 778.71 1,114.47 756.97 1,000.00 855.83 1,000.00 - 604-49660 361 General Liability Ins 1,428.98 1,457.88 1,558.59 1,700.00 1,559.90 1,800.00 100.00 604-49660 399 misc - - - 6,200.00 - 6,200.00 - carry over maint for captial improvements604-49660 406 Collection System 4,301.25 235.50 - 5,000.00 677.60 5,000.00 - 604-49660 413 Rental 1,041.54 838.70 684.01 700.00 564.75 700.00 - 604-49660500 Captial Improvements- 63,537.40 - 37,500.00 - 37,500.00 - 604-49660 530 Capital/Ditch- - - 20,000.00 - 20,000.00 - 604-49660 670 Depreciation Expense- 40,432.95 37,139.00 51,000.00 - 40,000.00 (11,000.00) Total Fund 604 w/o Bonds201,285.00 289,147.37 220,861.89 324,250.61 148,802.68 332,509.47 8,258.86 Projected Rev218,700.00 249,308.77 285,993.93 223,500.00 203,714.82 225,000.00 Over/Short17,415.00 (39,838.60) 65,132.04 (100,750.61) 54,912.14 (107,509.47) (6,758.86) part of shortage is assessmentsAgenda Page 16
605 Recycling Expenses2019 2020 20212022202220232022-2023Fund Dept Obj DescriptionActual 12/31/19 Actual 12/31/20 Actual 12/31/21BudgetActual 10/05/22Prelim Budget$ ChangeRecycle 43200605-43200 101 Full Time Employees Regular 2,277.45 5,763.15 5,672.18 6,200.00 4,616.42 6,961.94 761.94 605-43200 121 PERA 170.79 416.12 423.86465.00346.27522.1557.15 605-43200 122 FICA 170.73 415.91 423.78 474.30 338.94 532.59 58.29 605-43200 127 HCSA 45.56 110.94 113.00248.00184.70278.4830.48 605-43200 130 EmployerHealth/Life/Dental Insurance 1,304.66 1,398.90 1,387.05 1,700.00 1,034.22 1,700.00 - 605-43200 203 Printed Forms 143.14 135.02 229.24 500.00 - 500.00 - 605-43200 300 Professional Services 1,599.36 1,996.42 1,799.35 1,500.00 1,199.61 1,500.00 - 605-43200 301 Audit/Acct Services 822.96 1,320.76 1,150.77 2,100.00 1,164.94 1,500.00 (600.00) 605-43200 308 Recycling Contract 102,483.34 103,191.72 104,758.40 128,904.00 85,006.07 132,800.00 3,896.00 605-43200322 Postage550.75 620.00 466.25 500.00 600.00 600.00 100.00 605-43200 413 Office Equip(80.00) - - - Total Fund 605105,376.41 107,128.90 108,174.77 142,591.30 94,491.17 146,895.15 4,303.85 Projected Rev102,200.00 108,311.56 128,666.07 141,254.00 112,045.87 144,950.00 3,696.00 Over/Short(3,176.41) 1,182.66 20,491.30 (1,337.30) 17,554.70 (1,945.15) (607.85) Agenda Page 17
City of Albertville, MN
Capital Improvement Plan
July 2022
Agenda Page 18
68TH ST NE
69TH ST NE LINDEN ST NELANCASTER WAY NE
LASALLELYDIA CIR NE67
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KALLAND CTKALI CTKALENDA CTKALENDA CTKALENDA AVE70TH ST
MACIVER AVE64T
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KADLER AVEDR NE
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61ST ST NE
KARSTON AVEKARSTON
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CIRKARSTON AVEKAR
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LACHMAN AVE60TH ST NE
57TH ST NE
LACENTRE AVE54 1/2TH ST
LACHMAN AVELACHMAN CIR
53RD ST NE 54TH PL54TH ST
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H:\ALBT\_CIP\CAD\Figure 7.dwg 10/6/2022 2:51:25 PMR
City of Albertville Capital Improvement Plan
July 2022
R
FEETSCALE
0 600 1200
HORZ.
LEGEND
2023 BITUMINOUS OVERLAY
2023 BITUMINOUS RECLAMATION
2024 BITUMINOUS OVERLAY
2025 BITUMINOUS OVERLAY
2025 STREET RECONSTRUCTION
2026 STREET RECONSTRUCTION
AND STREETSCAPE
2027 STREET RECONSTRUCTION
2028 BITUMINOUS OVERLAY
2028 STREET RECONSTRUCTION
PUBLIC STREET CENTERLINES
STATE/COUNTY CENTERLINES
CITY LIMITS
94
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52
52
COUNTY
38
COUNTY
37
COUNTY
37 COUNTY
19
COUNTY
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COUNTY
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COUNTY
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Agenda Page 19
YEAR PROJECT COST
2023
2023 Pavement Rehabilitation $910,000
2024
2024 Bituminous Overlay $1,180,000
2025
2025 Pavement Rehabilitation $1,100,000
2026
2026 Street Reconstruction $1,320,000
2027
2027 Street Reconstruction $3,200,000
2028
2028 Street Reconstruction $1,180,000
6 YEAR STREET CAPITAL IMPROVEMENT PLAN (2023-2028)
Agenda Page 20
68TH ST NE
69TH ST NE LINDEN ST NELANCASTER WAY NE
LASALLE67
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A
Y
64T
H
L
N
N
E
64TH ST
CSAH 37
DR NE
KARST
O
N
62ND STKARSTON AVE61ST ST NE
61ST ST NE
KARSTON AVECT
CIRKARSTON AVEKAR
S
T
O
N
53RD ST
KAHL
A
VE
52ND ST
51ST CT
51S
T
S
T
50T
H
C
T
KALI AVEKAHLER CTKALI AVE
K
A
I
S
E
R
A
V
E
KAHLER BAY49TH STKAISER AVEKAMA LNKASSEL AVE48TH ST
49TH CT49TH ST
CSA
H
1
8
J
A
S
O
N
A
V
E
N
E
J
A
S
O
N
L
NJASON CTKAHLERAV
E
KARSTON
56TH ST NE
57TH ST
58TH ST
KALENDA DRDRKALENDAKAHLER DR62ND ST
KAHLER CIR KAISER
LN
CS
A
H
3
7
KALLAND DRLANEKALENDAKAISER CIRK
A
L
L
A
N
D
D
R KALLAND CIRKALLAND AVEKALLAND AVEKANTAR CT
KALI AVEKALLAND AVEKYLER AVE61ST ST NE
LACHMAN AVE60TH ST NE
57TH ST NE
LACENTRE AVE54 1/2TH ST
LACHMAN AVELACHMAN CIR
53RD ST NE 54TH PL54TH ST
54 1/2TH ST NE
LAMBERT AVELAMBERT AVELAMBERTAVECSAH 19LA BEAUX AVECSAH 1970TH ST
AVEKEYSTONE67TH ST
INT
E
R
S
T
A
T
E
9
4 CSAH 19LA BEAUX AVELAKESPUR
GREEN
LAKETOWNE DRLILACGREENCIR
VIEWLAKEE LAKETOWNE DR
W LAKETOWNE DR
LAKE
T
O
W
N
E
V
I
E
W
LAKE SHORE DR WMACIVER AVE
62ND
S
T
INTERSTAT
E
9
4
CSA
H
3
7
LAMONTAVE60TH STLANDERAVE
MAIN AVE59TH STLARGE AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH ST
53RD CIRLAKE AVE53RD ST
52ND STMAIN AVE51ST ST
50TH ST LANNON AVELARABEE CIR
LA
S
A
L
L
E
C
I
R
L
AN
S
I
NG
C
I
R
AVELANSINGLOCUST CT
53RD
S
T
KALENDAAVELAKE SHORE DR EBU
R
L
I
N
G
T
O
N
N
O
R
T
H
E
R
N
R
A
I
L
R
O
A
D
COUNTY
37
COUNTY
19
COUNTY
37
COUNTY
19
94 52
COUNTY
38
SWAMP LAKE
SCHOOL LAKE
HUNTERS LAKE
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 10/6/2022 9:39:29 AMR
City of Albertville 2023 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 600 1200
HORZ.
LEGEND
2023 BITUMINOUS OVERLAY
2023 BITUMINOUS RECLAMATION
STATE/COUNTY CENTERLINES Agenda Page 21
City of Albertville Capital Improvement Program 2023-2028
Project Manager:Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 910,000
Misc. Costs
Total 910,000 - - -
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 910,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Total 910,000 - - - -
Bituminous overlays are more cost effective than reconstructing pavements.
Streets will be evaluated on a yearly basis and may be moved up or moved back
in the CIP.
Operating Costs:
Adam Nafstad Street Construction 2023 Pavement Rehabilitation $910,000
Description:
Bituminous overlay or reclamation of various streets throughout the City.
Justification:
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure.
Other Comments:
Agenda Page 22
68TH ST NE
69TH ST NE LINDEN ST NELANCASTER WAY NE
LASALLELYDIA CIR NE67
T
H
S
T
NECIR NECSAH 18
W LAK
E
T
O
W
N
E
D
R
E LAKETOWNE DRLYNNMERE LNLAKEWOOD DRLAMPLI
G
HT DRLINWO
OD
DRLINWOOD DRKAITL
IN
AVEKAHL AVEKARMEN AVE61ST PLACE
KALLAND CTKALI CTKALENDA CTKALENDA CTKALENDA AVE70TH ST
MACIVER AVE64T
H
W
A
Y
64T
H
L
N
N
E
64TH ST
CSAH 37
DR NE
KARS
T
O
N
62ND STKARSTON AVE61ST ST NE
61ST ST NE
KARSTON AVECT
CIRKARSTON AVEKAR
S
T
O
N
KAHL
A
VE
52ND ST
51ST CT
51S
T
S
T
50T
H
C
T
KALI AVEKALI AVE
K
A
I
S
E
R
A
V
E
KAHLER BAY49TH STKAISER AVEKAMA LNKASSEL AVE48TH ST
49TH CT49TH ST
CSA
H
1
8
J
A
S
O
N
A
V
E
N
E
J
A
S
O
N
L
NJASON CTKAHLERAV
E
KARSTON
56TH ST NE
57TH ST
58TH ST
KALENDA DRDRKALENDAKAHLER DR62ND ST
KAHLER CIR KAISER
LN
CS
A
H
3
7
KALLAND DRLANEKALENDAKAISER CIRK
A
L
L
A
N
D
D
R KALLAND CIRKALLAND AVEKALLAND AVEKANTAR CT
KALI AVEKALLAND AVEKYLER AVE61ST ST NE
LACHMAN AVE60TH ST NE
57TH ST NE
LACENTRE AVE54 1/2TH ST
LACHMAN AVELACHMAN CIR
53RD ST NE 54TH PL54TH ST
54 1/2TH ST NE
LAMBERT AVELAMBERT AVELAMBERTAVECSAH 19LA BEAUX AVECSAH 1970TH ST
AVEKEYSTONE67TH ST
INT
E
R
S
T
A
T
E
9
4 CSAH 19LA BEAUX AVELAKESPUR
GREEN
LAKETOWNE DRLILACGREENCIR
VIEWLAKEE LAKETOWNE DR
W LAKETOWNE DR
LAKE
T
O
W
N
E
V
I
E
W
LAKE SHORE DR WMACIVER AVE
62ND
S
T
INTERSTATE
9
4
CSA
H
3
7
LAMONTAVE60TH STLANDERAVE
MAIN AVE59TH STLARGE AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH ST
53RD CIRLAKE AVE53RD ST
52ND STMAIN AVE51ST ST
50TH ST LANNON AVELARABEE CIR
LA
S
A
L
L
E
C
I
R
L
AN
S
I
N
G
C
I
R
AVELANSINGLOCUST CT
CSAH 37/60TH ST
MACKENZIE AVE59TH CIR
58TH ST
BARTHEL IND DR53RD
S
T
52ND
S
T MARLOWE AVEMACKENZIE AVEKALENDAAVELAKE SHORE DR EBU
R
L
I
N
G
T
O
N
N
O
R
T
H
E
R
N
R
A
I
L
R
O
A
D
COUNTY
37
COUNTY
37 COUNTY
19
COUNTY
37
COUNTY
37
COUNTY
19
COUNTY
18
94 52
COUNTY
38
SWAMP LAKE
SCHOOL LAKE
HUNTERS LAKE
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 7/25/2022 9:40:42 AMR
City of Albertville 2024 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 750 1500
HORZ.
2024 BITUMINOUS OVERLAY
STATE/COUNTY CENTERLINES
LEGEND
Agenda Page 23
City of Albertville Capital Improvement Program 2023-2028
Project Manager:Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 1,180,000
Misc. Costs
Total - 1,180,000 - - - -
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 1,180,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Total - 1,180,000 - - - -
Bituminous overlays are more cost effective than reconstructing pavements.
Streets will be evaluated on a yearly basis and may be moved up or moved back
in the CIP.
Operating Costs:
Adam Nafstad Street Construction 2024 Bituminous Overlay
Description:
Bituminous overlay of various streets throughout the City.
Justification:
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure.
Other Comments:
Agenda Page 24
68TH ST NE
69TH ST NE LINDEN ST NELANCASTER WAY NE
LASALLELYDIA CIR NE67
T
H
S
T
NECIR NECSAH 18
W LAK
E
T
O
W
N
E
D
R
E LAKETOWNE DRLYNNMERE LNLAKEWOOD DRLAMPLIGHT DRLINWOO
D DRLINWOOD DRKAITL
IN
AVEKAHL AVEKARMEN AVE61ST PLACE
KALLAND CTKALI CTKALENDA CTKALENDA CTKALENDA AVE70TH ST
MACIVER AVE64T
H
W
A
Y
64T
H
L
N
N
E
61ST ST NE
61ST ST NE
CIRAVEKAR
S
T
O
N
51ST CT
51S
T
S
T
50T
H
C
T
KALI AVEKAISER AVEKAMA LNKASSEL AVE48TH ST
49TH CT49TH ST
CSA
H
1
8
J
A
S
O
N
L
NJASON CTKAHLERAV
E
KARSTON
56TH ST N
E
57TH ST
58TH ST
KALENDA DRDRKALENDAKAHLER DR62ND ST
KAHLER CIR KAISER
LN
CS
A
H
3
7
KALLAND DRLANEKALENDAKAISER CIRK
A
L
L
A
N
D
D
R KALLAND CIRKALLAND AVEKALLAND AVEKANTAR CT
KALI AVEKALLAND AVEKYLER AVE61ST ST NE
LACHMAN AVE60TH ST NE
57TH ST NE
LACENTRE AVE54 1/2TH ST
LACHMAN AVELACHMAN CIR
53RD ST NE 54TH PL54TH ST
54 1/2TH ST NE
LAMBERT AVELAMBERT AVELAMBERTAVECSAH 19LA BEAUX AVECSAH 1970TH ST
AVEKEYSTONE67TH ST
INT
E
R
S
T
A
T
E
9
4 CSAH 19LA BEAUX AVELAKESPUR
GREEN
LAKETOWNE DRLILACGREENCIR
VIEWLAKEE LAKETOWNE DR
W LAKETOWNE DR
LAKE
T
O
W
N
E
V
I
E
W
LAKE SHORE DR WMACIVER AVE
62ND
S
T
INTERSTATE
9
4
CSA
H
3
7
LAMONTAVE60TH STLANDERAVE
MAIN AVE59TH STLARGE AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH ST
53RD CIRLAKE AVE53RD ST
52ND STMAIN AVE51ST ST
50TH ST LANNON AVELARABEE CIR
LA
S
A
L
L
E
C
I
R
L
AN
S
I
NG
C
I
R
AVELANSINGLOCUST CTBARTHEL IND DR53RD
S
T
52ND S
T
KALENDAAVELAKE SHORE DR EBU
R
L
I
N
G
T
O
N
N
O
R
T
H
E
R
N
R
A
I
L
R
O
A
D
COUNTY
37
COUNTY
37 COUNTY
19
COUNTY
37
COUNTY
37
COUNTY
19
94 52
COUNTY
38
SWAMP LAKE
SCHOOL LAKE
HUNTERS LAKE
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 7/25/2022 9:40:47 AMR
City of Albertville 2025 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 600 1200
HORZ.
LEGEND
2025 BITUMINOUS OVERLAY
2025 STREET RECONSTRUCTION
STATE/COUNTY CENTERLINES
Agenda Page 25
City of Albertville Capital Improvement Program 2023-2028
Project Manager:Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 1,100,000
Misc. Costs
Total 1,100,000 - - -
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 960,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund 60,000
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base 80,000
Storm Drainage Fund-Trunk
Total - 1,100,000 - - -
Bituminous overlays are more cost effective than reconstructing pavements.
Streets will be evaluated on a yearly basis and may be moved up or moved back
in the CIP. The project includes reconstructing 55th Street and 56th Street from
Lander Avenue to Main Avenue.
Operating Costs:
Adam Nafstad Street Construction 2025 Pavement Rehabilitation $1,100,000
Description:
Bituminous overlay or reconstruction of various streets throughout the City.
Justification:
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure.
Other Comments:
Agenda Page 26
E LAKETOWNE DR
61ST ST NE
LACHMAN AVE60TH ST NE
57TH ST NE
54 1/2TH ST
LACHMAN AVELACHMAN CIR 54 1/2TH ST NELAMBERT AVELAMBERTAVELAKETOWNE DRLAKE SHORE DR W62ND
S
T
INTERSTAT
E
9
4
CS
A
H
3
7
LAMONTAVE60TH STLANDER AVEMAIN AVE59TH ST LARGE AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVEMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57
T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH STLAKE SHORE DR E94 52
SCHOOL LAKE
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 7/25/2022 9:40:52 AMR
City of Albertville 2026 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 250 500
HORZ.
LEGEND
2026 STREET RECONSTRUCTION
AND STREETSCAPE
STATE/COUNTY CENTERLINES Agenda Page 27
City of Albertville Capital Improvement Program 2023-2028
Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 1,320,000
Misc. Costs
Total - - 1,320,000 - -
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 840,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund 330,000
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base 150,000
Storm Drainage Fund-Trunk
Total - - 1,320,000 - -
Includes $300,000 for streetscape costs.
Operating Costs:
Adam Nafstad Street Construction 2026 Street Reconstruction $1,320,000
Description:
Street, watermain and storm sewer reconstruction on 60th Street, Main Avenue
and 59th Street.
Justification:
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure. Existing watermain is in poor condition.
Other Comments:
Agenda Page 28
57TH ST NE
54 1/2TH ST
LACHMAN AVELACHMAN CIR
53RD ST NE 54TH PL54TH ST
54 1/2TH ST NE
LAMBERT AVELAMBERT AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH ST
53RD CIRLAKE AVE53RD ST
52ND STMAIN AVE51ST ST
50TH ST LANNON AVELARABEE CIR
LA
S
A
L
L
E
C
I
R
L
AN
S
IN
G
C
I
R
AVELANSINGLOCUST CT
53RD
S
T
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 7/25/2022 9:40:57 AMR
City of Albertville 2027 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 250 500
HORZ.
LEGEND
2027 STREET RECONSTRUCTION
STATE/COUNTY CENTERLINES Agenda Page 29
City of Albertville Capital Improvement Program 2023-2028
Project Manager:Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 3,200,000
Misc. Costs
Total - - 3,200,000 -
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 1,800,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund 860,000
Sanitary Sewer Fund-Base 440,000
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base 100,000
Storm Drainage Fund-Trunk
Total - - - 3,200,000 -
Operating Costs:
Adam Nafstad Street Construction 2027 Street Reconstruction $3,200,000
Description:
Street, sanitary sewer, watermain and storm sewer reconstruction on 56th Street
NE, Large Avenue and Main Avenue south of 57th Street.
Justification:
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure. Existing watermain is in poor condition.
Other Comments:
Agenda Page 30
54TH PL54TH ST
54 1/2TH ST NELAMBERT AVEAVE62ND
S
T
INTERSTAT
E
9
4
CS
A
H
3
7
LAMONTAVE60TH STLANDER AVEMAIN AVE59TH ST LARGE AVEBA
R
T
H
E
L
I
N
D
U
S
T
R
I
A
L
D
R
LANDER AVE53RD CTMAIN AVE56TH ST LARGE AVELANNON CIRLAKE AVELANNON AVE57
T
H
S
T
55TH ST 55TH CIR54TH CIR54TH ST NE
55TH ST
54TH ST
53RD CIRLAKE AVE53RD ST
52ND STMAIN AVELANNON AVELARABEE CIR
LA
S
A
L
L
E
C
I
R
L
AN
S
ING
C
I
R
BARTHEL IND DR53RD
S
T
52ND
S
T
H:\ALBT\_CIP\2022 CIP\Figure 2022 Figures.dwg 7/25/2022 9:41:02 AMR
City of Albertville 2028 STREET IMPROVEMENTS
July 2022
R
FEETSCALE
0 250 500
HORZ.
LEGEND
2028 BITUMINOUS OVERLAY
2028 STREET RECONSTRUCTION
STATE/COUNTY CENTERLINES Agenda Page 31
City of Albertville Capital Improvement Program 2023-2028
Project Type:Project Title:Total Project Cost:
A. Expenditure Items:2023 2024 2025 2026 2027 2028
Land & ROW
Construction/Project Costs 1,180,000
Misc. Costs
Total - - - - 1,180,000
B. Source of Financing:Funding Source:
General Fund
Capital Improvement Fund 650,000
Trail Fund
Grants (specify)
Capital Project Fund
Capital Transportation Fund
State Aid
Water Fund 340,000
Sanitary Sewer Fund-Base 110,000
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base 80,000
Storm Drainage Fund-Trunk
Total - - - - 1,180,000
Adam Nafstad Street Construction 2028 Street Reconstruction $1,180,000
Description:
Justification:
Other Comments:
Operating Costs:
Street, sanitary sewer, watermain and storm sewer reconstruction on 57th Street
from Main Avenue to Barthel Industrial Drive. Project also includes overlaying
Lannon Circle.
Continuation of the City's Pavement Preservation Program to maintain existing
infrastructure. Existing watermain is in poor condition.
Agenda Page 32
Mayor and Council Request for Action
October 17, 2022
SUBJECT: ENGINEERING – MNDOT MASTER PARTNERSHIP CONTRACT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Adopt Resolution No. 2022-37 approving the State of Minnesota Master
Partnership Contract No.105030.1 between the City of Albertville and the Minnesota
Department of Transportation.
INFORMATION: This agreement between the City and the Minnesota Department of
Transportation (MnDOT) allows for collaborative and efficient construction, maintenance and
operation efforts of both state and local roads. These agreements allow MnDOT to pay local
governments to perform certain work related to trunk highways, and vice versa for the City to
pay MnDOT for certain work on local roads. Once this agreement has been executed, and when
and if the need arises, negotiated Work Orders can be used to contract service between the two
agencies.
KEY ISSUES:
• This agreement is a renewal of the previous Master Partnership Contract.
• Generally, MnDOT maintains a Master Partnership Contract with all counties and MSAS
cities.
• This agreement allows MnDOT to perform work on City facilities, and for the City to
perform work on MnDOT facilities.
• This is not an agreement for the I-94.
• A Work Order, approved by both agencies, that supplements this agreement is required
for any and all work under this contract.
• There are no specific projects or particular engagements planned for this contract at this
time.
POLICY CONSIDERATIONS: It is the City’s Policy for the Mayor and City Council to
approve all agreements and contract entered into on behalf of the City.
FINANCIAL CONSIDERATIONS: There are no financial impacts associated with execution
of this agreement.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve or
reject agreements on the behalf of the City.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Resolution No. 2022-37 approving Master Partnership Contract
• Master Partnership Contract
Agenda Page 33
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2022-37
RESOLUTION TO APPROVE THE STATE OF MINNESOTA MASTER
PARTNERSHIP CONTRACT NO. 105030.1 BETWEEN THE CITY OF ALBERTVILLE
AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION
WHEREAS, the Minnesota Department of Transportation (MnDOT) wishes to cooperate
closely with local units of government to coordinate the delivery of transportation services and
maximize the efficient delivery of such services at all levels of government; and
WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes
sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction,
maintenance and operation of state and local roads; and
WHEREAS, the parties wish to able to respond quickly and efficiently to such
opportunities for collaboration, and have determined that having the ability to write “work
orders” against a master contract would provide the greatest speed and flexibility in responding
to identified needs.
NOW, THEREFORE BE IT RESOLVED,
1. That the City of Albertville enter into a Master Partnership Contract with the
Minnesota Department of Transportation, a copy of which was before the Albertville
City Council.
2. That the proper City of Albertville officers are authorized to execute such contract,
and any amendments thereto.
3. That the City Administrator/Engineer is authorized to negotiate work order contracts
pursuant to the Master Contract, which work order contracts may provide for
payment to or from MnDOT, and that the City Administrator/Engineer may execute
such work order contracts on behalf of the City of Albertville without further
approval by this Albertville City Council.
Adopted by the City Council of the City of Albertville this 17th day of October 2022.
_____________________________
Jillian Hendrickson, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Agenda Page 34
MnDOT Contract Number: 1050301
Master Partnership Contract Template 1
Updated 02/09/2022
STATE OF MINNESOTA
MASTER PARTNERSHIP CONTRACT
This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this
contract referred to as the “State” and the Albertville City, acting through its City Council, in this contract referred to as
the “Other Party.”
Recitals
1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02.
2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and
cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk
highway system.
3. Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25.
4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work
may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for
the construction or reconstruction of roadways, and performing roadway maintenance.
5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other
governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other
means of providing transportation‐related services; or for other cooperative programs that promote efficiencies in
providing governmental services, or that further development of innovation in transportation for the benefit of the
citizens of Minnesota.
6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the
efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a
framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship
between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a
“Work Order” contracts.
7. After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These
Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific
work.
8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued
under the authority of this Contract.
Contract
1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms
1.1. Effective Date: This contract will be effective on July 1st, 2022, or upon the date last signed by all State
officials as required under Minn. Stat. § 16C.05, subd. 2, whichever occurs last. The Other Party must not
begin work under this Contract until ALL required signatures have been obtained and the Other Party has
been notified in writing to begin such work by the State’s Authorized Representative.
1.2. Expiration Date. This Contract will expire on June 30, 2027.
1.3. Exhibits. Exhibit A is attached and incorporated into this agreement.
1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the
Other Party) for each particular engagement, except for Technical Services provided by the State to the
Other Party as specified in Article 2. The work order contract must specify the detailed scope of work and
deliverables for that project. A party must not begin work under a work order until the work order is fully
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executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in
the work order. The Other Party understands that this MPC is not a guarantee of any payments or work
order assignments, and that payments will only be issued for work actually performed under fully‐executed
work orders.
1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all
work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual
Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this
MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC.
1.6. Sample Work Order. A sample work order contract is available upon request from the State.
1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and
obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC.
“Requesting Party” is defined as the party requesting the other party to perform work under a work order
contract. “Providing Party” is defined as the party performing the scope of work under a work order
contract.
2. Technical Services
2.1. Technical Services include repetitive low‐cost services routinely performed by the State for the Other Party.
If requested and authorized by the Other Party, these services may be performed by the State for the Other
Party without the execution of a work order, as these services are provided in accordance with standardized
practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services
is attached.
2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract
(If you have questions regarding whether a service is covered under 2.1.1, please contact Contract
Management).
2.2. The Other Party may request the State to perform Technical Services in an informal manner, such as by the
use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request
may be made via telephone, but will not be considered accepted unless acknowledged in writing by the
State.
2.3. The State will promptly inform the Other Party if the State will be unable to perform the requested Technical
Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal
processes and practices, including scheduling practices taking into account the availability of State staff and
equipment.
2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will
charge the Other Party the State’s then‐current rate for performing the Technical Services. The then‐current
rate may include the State’s normal and customary additives. The State will invoice the Other Party upon
completion of the services, or at regular intervals not more than once monthly as agreed upon by the
parties. The invoice will provide a summary of the Technical Services provided by the State during the
invoice period.
3. Services Requiring a Work Order Contract
3.1. Work Order Contracts: A party may request the other party to perform any of the following services under
individual work order contracts.
3.2. Professional and Technical Services. A party may provide professional and technical services upon the
request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services
“means services that are intellectual in character, including consultation, analysis, evaluation, prediction,
planning, programming, or recommendation; and result in the production of a report or completion of a
task.” Professional and technical services do not include providing supplies or materials except as incidental
to performing such services. Professional and technical services include (by way of example and without
limitation) cultural resources, engineering services, surveying, foundation recommendations and reports,
environmental documentation, right‐of‐way assistance (such as performing appraisals or providing
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relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final
construction plans, graphic presentations, public relations, and facilitating open houses. A party will
normally provide such services with its own personnel; however, a party’s professional/technical services
may also include hiring and managing outside consultants to perform work provided that a party itself
provides active project management for the use of such outside consultants.
3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party.
Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to
snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat,
bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be
performed by an employee with sufficient skills, training, expertise or certification to perform such work,
and work must be supervised by a qualified employee of the party performing the work.
3.4. Construction Administration. A party may administer roadway construction projects upon the request of
the other party. Roadway construction includes (by way of example and without limitation) the
construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway,
lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and
channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party
may administer outside contracts for such work. Construction administration may include letting and
awarding construction contracts for such work (including state projects to be completed in conjunction with
local projects). All contract administration services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work.
3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man‐made
disaster, natural disaster or other act of God. Emergency services includes all those services as the parties
mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations.
These services include, without limitation, planning, engineering, construction, maintenance, and removal
and disposal services related to things such as road closures, traffic control, debris removal, flood protection
and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee
with sufficient skills, training, expertise or certification to perform such work, and work must be supervised
by a qualified employee of the party performing the work. If it is not feasible to have an executed work
order prior to performance of the work, the parties will promptly confer to determine whether work may be
commenced without a fully‐executed work order in place. If work commences without a fully‐executed work
order, the parties will follow up with execution of a work order as soon as feasible.
3.6. When a need is identified, the State and the Other Party will discuss the proposed work and the resources
needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific
and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order
contract will be limited to one specific project/engagement, although “on call” work orders may be prepared
for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work
order will also identify specific deliverables required, and timeframes for completing work. A work order
must be fully executed by the parties prior to work being commenced. The Other Party will not be paid for
work performed prior to execution of a work order contract and authorization by the State.
4. Responsibilities of the Providing Party
4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order
contracts.
4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized
representative is responsible for administering the work order, and has the authority to make any
decisions regarding the work, and to give and receive any notices required or permitted under this
MPC or the work order.
4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer),
to be in responsible charge of the project(s) and to supervise and direct the work to be performed
under each work order contract. For services not requiring an engineer, the Providing Party will
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furnish and assign another responsible employee to be in charge of the project. The services of the
Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred
unless approved in writing by the Requesting Party’s authorized representative. This written consent
will in no way relieve the Providing Party from its primary responsibility for the work.
4.1.3. If the Other Party is the Providing Party, the Project Engineer may request in writing specific
engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The
work order Contract will require the Other Party to deposit payment in advance. The costs and
expenses will include the current State additives and overhead rates, subject to adjustment based
on actual direct costs that have been verified by audit.
4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work
on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work
order contract is fully executed are considered unauthorized and undertaken at the risk of non‐
payment.
4.1.5. In connection with the performance of this contract and any work orders issued, the Providing
Agency will comply with all applicable Federal and State laws and regulations. When the Providing
Party is authorized or permitted to award contracts in connection with any work order, the
Providing Party will require and cause its contractors and subcontractors to comply with all Federal
and State laws and regulations.
4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all
work orders for Roadway Maintenance.
4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits
and sanctions that may be required for the proper and lawful performance of the work.
4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals,
policies and operations.
4.2.3. The Providing Party must use State‐approved materials, including (by way of example and without
limitation), sign posts, sign sheeting, and de‐icing and anti‐icing chemicals.
4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to
all work order contracts for construction administration.
4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance
with state law.
4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the
contract amount. The Providing Party will take all necessary action to make claims against such
bonds in the event of any default by the contractor.
4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the
Minnesota Department of Transportation Standard Specifications for Construction.
4.3.4. For work performed on State right‐of‐way, contractor(s) must be required to indemnify and hold the
State harmless against any loss incurred with respect to the performance of the contracted work,
and must be required to provide evidence of insurance coverage commensurate with project risk.
4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law.
4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations,
including but not limited to applicable human rights/anti‐discrimination laws and laws concerning
the participation of Disadvantaged Business Enterprises in federally‐assisted contracts.
4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights
of way, easement, and construction permits for its portion of the improvements. Each party will,
upon the other’s request, furnish copies of right of way certificates, easements, and construction
permits.
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4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project
work if such changes do not increase the Requesting Party’s cost obligation under the applicable
work order contract.
4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the
Requesting Party’s written approval, and the execution of a proper amendment to the applicable
work order contract when necessary. The Other Party will tender the processing and defense of any
such claims to the State upon the State’s request.
4.3.10. The Other Party must coordinate all trunk highway work affecting any utilities with the State’s
Utilities Office.
4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party.
4.3.12. If the Other Party is the Providing Party, and there is work performed on the trunk highway right‐of‐
way, the following will apply:
a. The Other Party will have a permit to perform the work on the trunk highway. The State may
revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if
the contractor is violating the terms of any law, regulation, or permit applicable to the work. The
State will have no liability to the Other Party, or its contractor, if work is suspended or stopped
due to any such condition or concern.
b. The Other Party will require its contractor to conduct all traffic control in accordance with the
Minnesota Manual on Uniform Traffic Control Devices.
c. The Other Party will require its contractor to comply with the terms of all permits issued for the
project including, but not limited to, National Pollutant Discharge Elimination System (NPDES)
and other environmental permits.
d. All improvements constructed on the State’s right‐of‐way will become the property of the State.
5. Responsibilities of the Requesting Party
5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in
its possession relating to the project that may be of use to the Providing Party in performing the work.
5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be
promptly returned upon the Requesting Party’s request or upon the expiration or termination of this
contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other
applicable law).
5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds
any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the
Requesting Party before proceeding with the part of the project affected. The Providing Party will
investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a
method for furnishing corrected data. Delay in furnishing data will not be considered justification for an
adjustment in compensation.
5.4. The State will provide to the Other Party copies of any Trunk Highway fund clauses to be included in the bid
solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for
Highway Construction, that are different from those required for State Aid construction.
5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the
work is found to have been completed in accordance with the work order contract, the Requesting Party will
promptly release any remaining funds due the Providing Party for the Project(s).
5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party.
6. Time
6.1. In the performance of project work under a work order contract, time is of the essence.
7. Consideration and Payment
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7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s
normal and customary additives will apply to work performed by the State, unless otherwise specified in the
work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum”
or “unit rate” payment.
7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Other Party under all
work order contracts issued pursuant to this MPC will not exceed $100,000.00.
7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing
Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the
Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the
Providing Party in performing any work order contract. In those cases where the State agrees to reimburse
travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than
provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the
MnDOT District Office. The Other Party will not be reimbursed for travel and subsistence expenses incurred
outside of Minnesota unless it has received the State’s prior written approval for such travel.
7.4. Payment
7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work
order, and will make prompt payment in accordance with Minnesota law.
7.4.2. Payment by the Other Party.
a. The Other Party will make payment to the order of the Commissioner of Transportation.
b. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON
THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED
FROM MNDOT.
c. Remit payment to the address below:
MnDOT
Attn: Cash Accounting
RE: MnDOT Contract Number 1050301W[XX] and Invoice Number: 00000[#####]
(see note above)
Mail Stop 215
395 John Ireland Blvd
St. Paul, MN 55155
7.4.3. Payment by the State.
a. Generally. The State will promptly pay the Other Party after the Other Party presents an itemized
invoice for the services actually performed and the State's Authorized Representative accepts the
invoiced services. Invoices must be submitted as specified in the applicable work order, but no
more frequently than monthly.
b. Retainage for Professional and Technical Services. For work orders for professional and technical
services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the
amount due under any work order contract may be paid until the final product of the work order
contract has been reviewed by the State’s authorized representative. The balance due will be
paid when the State’s authorized representative determines that the Other Party has
satisfactorily fulfilled all the terms of the work order contract.
8. Conditions of Payment
8.1. All work performed by the Providing Party under a work order contract must be performed to the
Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting
Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and
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regulations. The Providing Party will not receive payment for work found by the Requesting Party to be
unsatisfactory or performed in violation of federal or state law.
9. State’s Authorized Representative and Project Manager
9.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the
responsibility to monitor the State’s performance.
9.2. The State’s Project Manager will be identified in each work order contract.
10. Other Party’s Authorized Representative and Project Manager
10.1. The Other Party’s Authorized Representative for administering this master contract is the Other Party’s
Engineer, and the Engineer has the responsibility to monitor the Other Party’s performance. The Other
Party’s Authorized Representative is also authorized to execute work order contracts on behalf of the Other
Party without approval of each proposed work order contract by its governing body.
10.2. The Other Party’s Project Manager will be identified in each work order contract.
11. Assignment, Amendments, Waiver, and Contract Complete
11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order
contract without the prior consent of the other and a fully executed Assignment Contract, executed and
approved by the same parties who executed and approved this MPC, or their successors in office.
11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and
will not be effective until it has been executed and approved by the same parties who executed and
approved the original contract, or their successors in office.
11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that
failure does not waive the provision or the party’s right to subsequently enforce it.
11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts
between the State and the Other Party. No other understanding regarding this master contract or any work
order contract issued hereunder, whether written or oral may be used to bind either party.
12. Liability
12.1. Each party will be responsible for its own acts and omissions to the extent provided by law. The Other
Party’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is
governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any
legal remedies a party may have for the other party’s failure to fulfill its obligations under this master
contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of
the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting
Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the
protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The
parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this
MPC and any work order issued hereunder.
13. State Audits
13.1. Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and
practices relevant to any work order contract are subject to examination by the parties and by the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC.
14. Government Data Practices and Intellectual Property
14.1. Government Data Practices. The Other Party and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work
order contract, and as it applies to all data created, collected, received, stored, used, maintained, or
disseminated by the Other Party under this MPC and any work order contract. The civil remedies of Minn.
Stat. § 13.08 apply to the release of the data referred to in this clause by either the Other Party or the State.
14.2. Intellectual Property Rights
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14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the
intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service
marks in the Works and Documents created and paid for under work order contracts. Works means
all inventions, improvements, discoveries (whether or not patentable), databases, computer
programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications,
materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing
Party, its employees, agents, and subcontractors, either individually or jointly with others in the
performance of this master contract or any work order contract. Works includes “Documents.”
Documents are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials,
whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or
contractors, in the performance of a work order contract. The Documents will be the exclusive
property of the Requesting Party and all such Documents must be immediately returned to the
Requesting Party by the Providing Party upon completion or cancellation of the work order contract.
To the extent possible, those Works eligible for copyright protection under the United States
Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns
all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The
Providing Party must, at the request of the Requesting Party, execute all papers and perform all
other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works
and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an
irrevocable and royalty‐free license to use such intellectual property for its own non‐commercial
purposes, including dissemination to political subdivisions of the state of Minnesota and to
transportation‐related agencies such as the American Association of State Highway and
Transportation Officials.
14.2.2. Obligations with Respect to Intellectual Property.
a. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is
made or conceived for the first time or actually or constructively reduced to practice by the
Providing Party, including its employees and subcontractors, in the performance of the work
order contract, the Providing Party will immediately give the Requesting Party’s Authorized
Representative written notice thereof, and must promptly furnish the Authorized Representative
with complete information and/or disclosure thereon.
b. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure
that all intellectual property rights in the Works and Documents are the sole property of the
Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain
any interest in and to the Works and Documents.
15. Affirmative Action
15.1. The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant
to Minn. Stat. §363A.36. Pursuant to that Statute, the Other Party is encouraged to prepare and implement
an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and
submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the
Other Party lets a contract for the performance of work under a work order issued pursuant to this MPC, it
must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof:
15.2. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more
than 40 full‐time employees on a single working day during the previous 12 months in Minnesota or in the
state where it has its principle place of business, then the Contractor must comply with the requirements of
Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600. A Contractor covered by Minn. Stat. §
363A.36 because it employed more than 40 full‐time employees in another state and does not have a
certificate of compliance, must certify that it is in compliance with federal affirmative action requirements.
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15.3. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for
the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota
Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law
addresses suspension or revocation of a certificate of compliance and contract consequences in that event.
A contract awarded without a certificate of compliance may be voided.
15.4. Minn. R. Parts 5000.3400‐5000.3600.
15.4.1. General. Minn. R. Parts 5000.3400‐5000.3600 implement Minn. Stat. § 363A.36. These rules include,
but are not limited to, criteria for contents, approval, and implementation of affirmative action
plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s
compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual
compliance reports; procedures for compliance review; and contract consequences for non‐
compliance. The specific criteria for approval or rejection of an affirmative action plan are contained
in various provisions of Minn. R. Parts 5000.3400‐5000.3600 including, but not limited to, parts
5000.3420‐5000.3500 and 5000.3552‐5000.3559.
15.4.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements
for disabled workers:
a. The Contractor must not discriminate against any employee or applicant for employment
because of physical or mental disability in regard to any position for which the employee or
applicant for employment is qualified. The Contractor agrees to take affirmative action to
employ, advance in employment, and otherwise treat qualified disabled persons without
discrimination based upon their physical or mental disability in all employment practices such as
the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, and selection for training, including
apprenticeship.
b. The Contractor agrees to comply with the rules and relevant orders of the Minnesota
Department of Human Rights issued pursuant to the Minnesota Human Rights Act.
c. In the event of the Contractor's noncompliance with the requirements of this clause, actions for
noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and
relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota
Human Rights Act.
d. The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices in a form to be prescribed by the commissioner of the Minnesota
Department of Human Rights. Such notices must state the Contractor's obligation under the law
to take affirmative action to employ and advance in employment qualified disabled employees
and applicants for employment, and the rights of applicants and employees.
e. The Contractor must notify each labor union or representative of workers with which it has a
collective bargaining agreement or other contract understanding, that the Contractor is bound by
the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed
to take affirmative action to employ and advance in employment physically and mentally
disabled persons.
15.4.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action
plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of
a certificate of compliance by the Commissioner, refusal by the Commissioner to approve
subsequent plans, and termination of all or part of this contract by the Commissioner or the State.
15.4.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn.
Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600 and is aware of the consequences for
noncompliance.
16. Workers’ Compensation
Agenda Page 43
MnDOT Contract Number: 1050301
10
16.1. Each party will be responsible for its own employees for any workers compensation claims. This MPC, and
any work order contracts issued hereunder, are not intended to constitute an interchange of government
employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is
determined to be subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict
between the contract and the statute.
17. Publicity
17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the
Requesting Party must identify the State as the sponsoring agency and must not be released without prior
written approval from the State’s Authorized Representative. For purposes of this provision, publicity
includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Other Party individually or jointly with others, or any subcontractors, with respect to
the program, publications, or services provided resulting from a work order contract.
17.2. Data Practices Act. Section 17.1 is not intended to override the Other Party’s responsibilities under the
Minnesota Government Data Practices Act.
18. Governing Law, Jurisdiction, and Venue
18.1. Minnesota law, without regard to its choice‐of‐law provisions, governs this master contract and all work
order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or
the breach of any such contracts, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
19. Prompt Payment; Payment to Subcontractors
19.1. The parties must make prompt payment of their obligations in accordance with applicable law. As required
by Minn. Stat. § 16A.1245, when the Other Party lets a contract for work pursuant to any work order, the
Other Party must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days
of the prime contractor's receipt of payment from the Other Party for undisputed services provided by the
subcontractor(s) and must pay interest at the rate of one and one‐half percent per month or any part of a
month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s).
20. Minn. Stat. § 181.59.
20.1. The Other Party will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or
on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other
district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor
agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any
contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or
color, discriminate against the person or persons who are citizens of the United States or resident aliens
who are qualified and available to perform the work to which the employment relates; (2) That no
contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent
the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent,
or conspire to prevent, the person or persons from the performance of work under any contract on account
of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may
be canceled or terminated by the state, county, city, town, school board, or any other person authorized to
grant the contracts for employment, and all money due, or to become due under the contract, may be
forfeited for a second or any subsequent violation of the terms or conditions of this contract.
21. Termination; Suspension
21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this
MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the
Other Party. Upon termination, the Other Party and the State will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
21.2. Termination by the Other Party for Convenience. The Other Party may cancel this MPC and any work order
contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination,
Agenda Page 44
MnDOT Contract Number: 1050301
11
the Other Party and the State will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed.
21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any
work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or
if funding cannot be continued at a level sufficient to allow for the payment of the services covered here.
Termination or suspension must be by written or fax notice to the Other Party. The State is not obligated to
pay for any services that are provided after notice and effective date of termination or suspension.
However, the Other Party will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if
the master contract or work order is terminated because of the decision of the Minnesota legislature or
other funding source, not to appropriate funds. The State must provide the Other Party notice of the lack of
funding within a reasonable time of the State’s receiving that notice.
22. Data Disclosure
22.1. Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Other Party consents to disclosure of its
federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws
which could result in action requiring the Other Party to file state tax returns and pay delinquent state tax
liabilities, if any.
23. Defense of Claims and Lawsuits
23.1. If any lawsuit or claim is filed by a third party (including but not limited to the Other Party’s contractors and
subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under
this MPC, the Other Party will, at the discretion of and upon the request of the State, tender the defense of
such claims to the State or allow the State to participate in the defense of such claims. The Other Party will,
however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or
cause of action asserted is based on its own acts or omissions in performing or supervising the work. The
Other Party will not purport to represent the State in any litigation, settlement, or alternative dispute
resolution process. The State will not be responsible for any judgment entered against the Other Party, and
will not be bound by the terms of any settlement entered into by the Other Party except with the written
approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law.
24. Additional Provisions
24.1. NONE
[THE BALANCE OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK]
Agenda Page 45
MnDOT Contract Number: 1050301
12
OTHER PARTY
The Other Party certifies that the appropriate person(s)
have executed the contract on behalf of the Other Party
as required by applicable articles, bylaws, resolutions or
ordinances.
By:
Title:
Date:
By:
Title:
Date:
COMMISSIONER OF TRANSPORTATION
By:
Date:
Title:
COMMISSIONER OF ADMINISTRATION
By:
Date:
Agenda Page 46
Exhibit A – Table of Technical Services
Master Partnership Contract Program FY 2023-2027
Date: 3/28/2022
Source
Code Title Description
1735 Bituminous Plant Inspection
Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing,
plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with
bituminous plant inspection.
2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic
2819 Bridge Curb, Walk And Railing
Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median
barriers on bridges. Includes related traffic control.
2820 Bridge Deck
Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck
or slab overlays and replacements and underside deck delamination. Includes related traffic control.
2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control.
2827 Bridge Expansion, Relief Joints
All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device
bolts and replacing seal glands. Includes related traffic control.
2855 Bridge Inspection Direct Support Activities that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance.
2828 Bridge Inspection-Federal Fund
All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin
with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code
begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins
with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources
(DNR) use Source Code 2824.
2824 Bridge Inspection-Non-Federal
All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements
of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments.
Includes related inspection reports and deck condition surveys.
1421
Bridge Management System
Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry.
2847 Bridge Poured/ Relief Joint Seal
All tasks associated with resealing bridge construction joints. Includes related traffic control. Related source type codes: Activities
that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance).
2829 Bridge Superstructure
All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all
types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and
box girders. Includes related traffic control.
2316 Brush & Tree Removal
Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump
removal/grinding. Includes related traffic control.
0032 Business Unit Management
All expenses of business/office managers for general management and administration of support functions. includes
administering central facilities maintenance and facilities capital budgets.
3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA.
Page 1 of 5 Agenda Page 47
Source
Code Title Description
1733 Concrete Plant Inspections
Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing,
plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with
stationary concrete plants or mobile concrete paving plant inspection.
1734 Construction Materials Inspections
Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete,
reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in
multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished
by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection
(materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the
field and offices).
1802 Construction Surveying Use for surveys to provide staking for the contractor's operations and for any other construction phase surveying
2106 Crack Sealing
All surface crack sealing, crack filling, or rout and seal operations. Includes related materials, hauling, stockpiling, and traffic
control.
3023 Elec Comm Eq Rep - Miles
0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects.
1800 Field Inspection
All construction project field inspection (not cyclical inspection of assets), including preparatory plans & spec review,
measurement, and verification other than environmental monitoring. Includes field inspection of materials such as gradations,
densities/DCP, proctors, compaction, slump tests, and field air tests. Witnessing claims, determination and computation of pay
quantities, materials control and certification for progress vouchers, but not for final payments. Includes collecting and
transporting samples for lab tests, but not the actual laboratory verifications. Includes all construction phase project related
activities for project and resident engineers such as problem resolution, guidance and direction to field technicians. Includes all
miscellaneous field engineering expenses used by district offices such as space rental, utilities, or other costs charged to the
construction project Includes all work associated with evaluation of implementation of intelligent compaction devices to
determine if construction contract terms have been met.
1040 Final Design Surveys
All district field and office tasks needed to respond to supplemental "Requests for Survey Data" and add the data to the surveys
base map or DTM.
0601 Gen Training Preparation - Delivery
Use for time, materials, and travel expenses when developing or delivering training. includes course preparation, designing
materials, and managing training records.
2210 Guardrail-Install/Repair/Maintenance
Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector
replacement. includes related traffic control.
2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment.
1871 Lighting Maintenance & Utilities
All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing,
maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting
structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems
and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public
inquiries/complaints, review utility billings, provide data, and conduct field reviews.
Page 2 of 5 Agenda Page 48
Source
Code Title Description
1875 Locate One Call
Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic
management system, signal systems, or roadway lighting systems.
1732 Material Testing & Inspection
Performing construction phase and research physical and chemical laboratory testing, and related technical services in the
districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and
related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling
weight deflectometer (FWD) testing.
2660 Misc Revenue
Used only by Office of Financial Management for billing and deposit transactions and to record payments to the department for
gravel sold to contractors and others.
2822 Miscellaneous Bridge Maintenance
Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes work
on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering
materials, and picking up equipment. Includes related traffic control.
3049
On Call Electronic Communications Infrastructure
Maintenance To be used by Statewide Radio Communications personnel to record on-call time.
2142 Overhead Sign Panel Maintenance
Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead
sign structures. Includes related cable locates and traffic control. Does not include structural work.
2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching
1520 Pavement Management System
For tasks related to the operation of the pavement management system, including development and maintenance/technical
support. Includes tasks to meet needs external to MnDOT.
2406 Plowing & Material Application
Shoulder to shoulder snow removal operation, winging back, snow blowing drifts, and the application of de-icing chemicals using
mobile equipment. Includes changing cutting edges during event and related traffic control.
3005 Radio - Mobile Equipment
Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications
systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment -
Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list.
3027 Radio Programming
Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios
used as fixed base radios as part of the Inter-OP System (Use 3009).
3002 Radio/Electronic Infrastructure
Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications
systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment -
Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of
Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project
3007 Radio/Electronic System Engineering Use for design of microwave, radio and miscellaneous electronic systems.
3009 Radio/Electronic System Upgrade & Installation
Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic
systems. Use for all work performed to correct or repair deficiencies found in a new installation.
1716 Record Sampling
Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and
checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split
sample.
Page 3 of 5 Agenda Page 49
Source
Code Title Description
2222 Sign/Delineation/Marker Repair
Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and
repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control.
1182 Soils/Foundation Field/Laboratory Tests
All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals
for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil
classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability
and triaxial tests.
1879 State Furnished Materials
Use to record labor hours, equipment usage, and material costs to supply state furnished materials to a state road construction
project with federal participation.
1738 State Project - Specific Materials Inspection
Performing material inspection and engineering for materials designated for a specific construction project (SP). Generally applies
to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and related technical
services in the field and offices when related to a particular SP. Use for SP specific tasks related to performing the review of shop
drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural
metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical
services in the field and offices).
1434 Structural Metals Inspection-Non DOT
Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks
related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and
engineering, and technical services in the field and offices) for local agency projects.
2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit.
0152 Support Services
Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other
MnDOT systems, attending staff meetings and other indirect support activities.
1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT.
3025 Tower/Building Maintenance
Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing,
landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC.
1876 Traffic Counting
Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic
monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities,
collecting field data, processing data, and developing new techniques for collection.
1501 Traffic Management System (TMS)
Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information,
managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera
maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables,
monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber
optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use
when providing traffic operations technical assistance external to MnDOT. Use with
Page 4 of 5 Agenda Page 50
Source
Code Title Description
1513 Traffic Management System (TMS) Integration
For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into
existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation.
1500 Traffic Mgt System Maintenance
Used by staff to maintain various Intelligent Transportation System (ITS) devices such as dynamic message signs, ramp meters,
cameras, detection, cables, RICWS, video wall monitors, switches, routers or modems. Used to record all costs for maintenance
activities related to traffic management fiber optics. Not to be used for Lighting or Traffic Signal maintenance.
1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081).
2863 Traffic Signal Inspection
Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal
systems/structures. Includes labor, equipment, materials, and traffic control.
1870 Traffic Signal Maintenance
Work related to the structural repair and replacement of traffic signal system structures and all electrical maintenance for traffic
signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public
inquiries.
2834 Waterway Maintenance
All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and
channel protection repair that is not part of slope protection. Includes related traffic control.
Page 5 of 5 Agenda Page 51
City Administrator’s Update
October 17, 2022
GENERAL ADMINISTRATION
Absentee Voting: Absentee voting for the November 8 General Election continues through
November 7. In person voting is available during City Hall hours and on Saturday, November 5
from 10 am to 3 pm. Direct balloting begins on Tuesday, November 1. Direct balloting allows
the voter to place their ballot directly into the tabulator instead of sealing it in a series of
envelopes for later processing.
Special City Council Meeting: Council will meet on November 14 at 5:45 pm to canvass the
November 8, 2022, General Election results.
Parks Committee Opening: The City has posted the Parks Committee Member opening on the
City’s website and included the it in the Fall newsletter. As of today, the City has not received
any applications or inquires.
Primary School Traffic: City Hall has received a number of questions and complaints regarding
the traffic associated with the Primary School kindergarten and preschool drop-off and pickup.
New this year, the School is utilizing the entrance on the north of the building for preschool
drop-off and cars are lining up on 54th Street, Large Ave, and 53rd Street, which are narrower
residential streets. Kindergarten drop-off is at the main entrance off of Main Ave and the line
up of cars extends south to 50th Street. We have asked the Sheriff’s Department to monitor the
traffic and staff is working with the School to determine if modifications can be made.
ENGINEERING/PUBLIC WORKS
Railroad Crossings: We learned this week the railroad will be installing lights and gates at the
CSAH 37 and CSAH 19 crossings yet this fall. The Railroad’s work does not include quiet zone
improvements and may require the City to repair or relocate portions of trail.
Street Capital Improvement Plan: Included in the packet is an updated 5-year Street CIP. This
document is used for long range and annual budgeting. The street projects are funded through
capital reserves and State Aid funds.
Lil Explores: Lil Explores plans to begin grading and site work next week. The plat has been
signed and all development related fees, back taxes, and special assessments will be paid at
closing, which is scheduled for Monday.
53rd and CSAH 19 Signal: Plans are in for review by the County and State.
Central Park: The concrete plaza areas and walkway through the park are complete. Public
Works planted trees along the new walkway and installed conduits for trail lighting. Next week
the irrigation system will be installed followed by finish grading and hydro-seeding.
Agenda Page 52
City Administrator’s Update Page 2 of 2 October 17, 2022
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
WWTP Reed Bed Elimination: Final design is scheduled to be completed by the end of the
year.
Upcoming Events:
• October 29 – FYCC Halloween Event from 10 am to 12 pm at the FYCC Building
• November 8 – General Election polls open 7 am to 8 pm
Agenda Page 53