2013-02-04 CC Packet
City of Albertville Council Agenda
Monday, February 4, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2013 Agendas\020413 Council Agenda.doc
Meeting Date: February 4, 2013
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
A. Certificate of Achievement for Excellence in Financial Reporting
(Presented by Mayor Hendrickson to Finance Director Tina Lannes)
4. PUBLIC FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the January 22, 2013 City Council regular meeting minutes as presented (pgs
4-10)
B. Accept the draft January 28, 2013 Parks Committee meeting minutes as presented (pg
11)
C. Authorize the February 4, 2013 payment of claims that includes as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request. (pg 12)
D. Approve Pay Estimate #7 to Eureka Construction for the I-94 project in the amount of
$253,389.94
E. Accept Parks Committee Update on Member Terms of Office (pg 13)
F. Adopt Resolution No. 2013-004 and Resolution 2013-005 approving the Annual
Retirement Benefit for the Albertville Volunteer Fire Department for 2012 and 2013
(pgs 14-16)
7. PUBLIC HEARINGS - None
Agenda Page 1
City of Albertville Council Agenda
Monday, February 4, 2013 Page 2 of 3
M:\Public Data\City Council\Council Agendas\2013 Agendas\020413 Council Agenda.doc
Meeting Date: February 4, 2013
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
B. City Clerk
1). Set Board of Appeal and Equalization meeting date for Wednesday, April 17,
2013 at 5:30 p.m.
(Motion to set the City of Albertville Board of Appeal and Equalization meeting
date for Wednesday, April 17, 2013 at 5:30 p.m.)
C. Finance
D. Public Works / Engineering
1). Water and Wastewater Update (pg 17)
E. Planning/Zoning
F. Building
G. Legal
1). City Attorney Update (pgs 18-19)
H. Administration
1). Administrator’s Update (pgs 20-21)
2). 5964 Main Ave Use/Lease Discussion
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
February 11 STMA Ice Arena Board, 6:00 p.m.
February 12 Planning Commission, 7:00 p.m.
February 18 Presidents’ Day, City Offices Closed
February 19 City Council, 7:00 p.m.
February 25 Joint Powers Water Board, 6:30 p.m.
March 4 City Council, 7:00 p.m.
March 11 STMA Ice Arena Board, 6:00 p.m.
March 12 Planning Commission, 7:00 p.m.
March 18 City Council, 7:00 p.m.
March 25 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 7:30 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, February 4, 2013 Page 3 of 3
M:\Public Data\City Council\Council Agendas\2013 Agendas\020413 Council Agenda.doc
Meeting Date: February 4, 2013
FEBRUARY
MARCH
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2
1 2
3 CC 4 5 6 7 8 9
3 CC 4 5 6 7 8 9
10 Ice 11 PZ 12 13 14 15 16
10 Ice 11 PZ 12 13 14 15 16
17 H 18 CC 19 20 21 22 23
17 CC 18 19 20 21 22 23
24
JP25 26 27 28
24 JP PK
25 26 27 28 29 30
31
10. ADJOURNMENT
Agenda Page 3
ALBERTVILLE CITY COUNCIL
TUESDAY, January 22, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/Public Works Director/City Engineer Adam Nafstad, City
Attorney Bob Ruppe, City Clerk Kimberly Olson, City Planner Alan Brixius, Public Works
Supervisor Tim Guimont, and Diane Vinge
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
A. Certificate of Achievement for Excellence in Financial Reporting
Hendrickson stated this award would be presented to the Finance Director at the next
meeting.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Vetsch added the City Council workshop on February 4, 2013 at 6:00 p.m. to upcoming events.
Motioned by Sorensen, seconded by Wagner, to approve the agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of January 22, 2013
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Accept the January 7, 2013 City Council regular meeting minutes as presented
B. Accept the January 14, 2013 STMA Ice Arena Board meeting minutes as presented
C. Authorize the January 22, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request.
D. Adopt Resolution 2013-002 entitled a Resolution Appointing Corporate Authorized
Signers for the City of Albertville for the Year 2013
E. Approve the release of the LaBeaux State Letter of Credit No. 636 with the condition
that the development is current with all fees and obligations owed to the City
Sorensen questioned how the Council could accept the STMA Ice Arena Board minutes of
January 14, 2013 when they have not yet been approved by the Board. Ruppe stated most cities
will have the Council accept board and committee minutes after they have been approved by the
board or committee.
Sorensen suggested changing the language of 6A to read “Approve” the January 7, 2013 City
Council regular meeting minutes and to add the word draft prior to the STMA Ice Arena Board
minutes.
Motioned by Sorensen, seconded by Wagner, to accept the consent agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
Sorensen reported the roof is leaking at the STMA Ice Arena and it is less than a
year old. Nafstad reported they are working with the contractor to determine
whether it is condensation and have also involved the City’s Building Official.
There is a twenty (20) year warranty on the roof.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of January 22, 2013
Sorensen also reported the STMA Ice Arena has lost internet connection many
times in the last several weeks and it appears to be related to the cold. Nafstad
reported they are looking at other options and are dealing with outdated
equipment that is difficult to replace. They are receiving quotes and there are
several options that may be available. There could be the possibility to tie in
with the schools. Wagner inquired if the antennae can be kept inside or if it has
to be outside to receive from the other antennas. Nafstad replied that it may need
a direct sight line with the other antennaes to connect.
Sorensen stated they need a long-term solution. Nafstad stated staff will provide
options and costs in the next month.
Nafstad reported the feasibility study consultant arrived and interviewed
individuals. He stated he was impressed with the consultant and would
recommend the consultant, rather than staff, present the feasibility study findings
to the Board.
Hendrickson stated the Joint Powers Water Board has been able to find some
savings by switching banks.
2). Appointment of City Council Members to Various Boards and Committees
Hendrickson asked if Council had any changes to the appointments and Council
was comfortable with the appointments set forth in the resolution.
Motioned by Wagner, seconded by Hendrickson, to adopt Resolution 2013-003
entitled a Resolution Appointing City Council Members to Various Boards and
Committees. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays:
None. Absent: None. MOTION DECLARED CARRIED.
B. City Clerk
1). Temporary On-Sale 3.2 Malt Liquor Licenses
Clerk Olson reported that the current City Code is more restrictive than
Minnesota State Statute in regards to issuing temporary on-sale 3.2 malt liquor
licenses. The City Code only allows these licenses to be issued to “bona fide
clubs” which must have a certain number of members, owns or rents space for
meetings and is directed by a board of directors. Minnesota Statute also allows
for these licenses to also be issued to religious, non-profit and charitable
organizations.
She stated that if the City wishes to continue issuing these licenses, they should
be consistent with what the State allows.
Clerk Olson reported the broomball leagues that were interested in the temporary
on-sale 3.2 malt liquor license were not able to secure a “club” to host their
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of January 22, 2013
tournament and therefore will not be serving beer in the park. Vetsch asked if
this will also impact the spring kickball tournament and fundraiser for cancer
research. Clerk Olson stated that it will most likely fall under a charitable
organization, but will contact them to allow enough time to prepare for the event.
Motioned by Sorensen, seconded by Wagner, to adopt Ordinance 2013-001
authorizing Temporary On-Sale 3.2 Malt Liquor Licenses to be issued to Clubs
and Religious, Charitable, and Non-Profit Organizations. Ayes: Hendrickson,
Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2). Set Public Hearing for February 19, 2013 at 7:00 p.m. regarding Fraser
Steel Business Subsidy
Motioned by Vetsch, seconded by Hendrickson, to set a Public Hearing for
February 19, 2013at 7:00 p.m. in the Albertville City Council Chambers
regarding Fraser Steel Business Subsidy. Ayes: Hendrickson, Olson,
Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
C. Public Works / Engineering
1). Public Works Report
Hendrickson inquired about the old Christmas decorations and Guimont replied
they were given to an interested resident; they were no longer of use to the City.
D. Planning/Zoning
1). MacKenzie Avenue NE Name Change
Brixius reported there has been a request to rename MacKenzie Ave. NE to
MacIver Ave. NE to improve the continuity of addressing along the road. Upon
speaking with the sole business owner located on MacKenzie, staff learned the
business owner is not in favor of the street renaming. If Council wishes to move
forward, they would hold a public hearing and eventually pass an ordinance to
rename the street. Staff recommended they not move forward with renaming the
street as it will cause a hardship to the business and felt they should be sensitive
to the business owner.
Vetsch stated he was not sure how beneficial renaming the street would be.
Hendrickson was fine with leaving the street named as it currently is. Nafstad
stated that it is something that could always be looked at again in the future.
Council directed staff not to move forward with the street renaming.
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of January 22, 2013
2). Planning and Zoning Commission Vacancy
Brixius reported there is now a vacancy on the Planning Commission since Rob
Olson was appointed to the City Council. There are two ways to proceed in
filling the vacancy. Council can compile a list of candidates or direct staff to
advertise the vacancy. The second option could generate a larger pool of
candidates.
Sorensen asked Olson how he was recruited to the Planning Commission. Olson
replied it was not advertised, but letters were sent out to previous applicants.
Hendrickson asked if a Council member should sit on the commission until a
successor is found. Ruppe stated that the ordinance does not prohibit that, but it
may be a concern in regards to the perception of the public process.
Wagner was in favor of advertising the vacancy. Vetsch would like to see it
widely advertised in places such as the City’s reader board, utility bills, etc.
Hendrickson asked when the new person would start their term. Brixius replied
that it most likely would be the April commission meeting.
Council directed staff to move forward with advertising the vacancy.
E. Finance - None
F. Building - None
G. Legal - None
H. Administration
1). Administrator’s Update
Nafstad reported that Wright County held its annual Wright County Economic
Development meeting at Albertville City Hall last week and it was well attended.
Nafstad stated the Darkenwald Group is interested in purchasing one of the city
owned parcels to create a regional pond. Nafstad asked for Council approval to
obtain an appraisal of the property in the amount of approximately $800 to
determine the true value of the property.
Vetsch wanted it on the record that he would like to see a short time frame for
construction, so property does not sit vacant for a long time after the property is
purchased. He stated that they cannot front end projects.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of January 22, 2013
Hendrickson and Sorensen felt an appraisal on the property in question made
sense.
Motioned by Sorensen, seconded by Hendrickson, to approve Nagle
Corporation to complete an appraisal for the City owned parcel not to exceed
$800. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None.
Absent: None. MOTION DECLARED CARRIED.
2). L & D Purchase
Nafstad stated that some of the reasons to consider purchasing the property
include the benefit of accommodating additional parking and greater flexibility
with site design for an expansion to the ice arena. Several reasons not to
purchase the property include: the City would have to pay taxes after eight years
if the land is not put to a public use, the current expansion plan does not include
the L & D site and, without an additional partner to purchase the property with,
the City would most likely have to levy to pay for the purchase.
Nafstad stated there are several other factors to consider as well. If the City were
to purchase the property they would forgo any future revenue for a higher use on
the property and the purchase could potentially affect the City’s bond rating. He
also stated there is no certainty the expansion will move forward and depends on
the results of the feasibility study that was conducted, the results of which are
unknown at this time.
Diane Vinge, L & D property owner, was present at the meeting. Vinge stated
she is open to a lease purchase, cross easement or other ideas that Council may
have. She stated that eventually the City will need to look at street access in that
area. She stated the arena does not have enough land for parking and parking is
already a concern.
Wagner reported the feasibility is very important and will depict whether a
second sheet of ice is financially feasible and self supporting.
Nafstad stated no action was needed at this time, but he would like staff to work
with Ms. Vinge on the current parking issues.
3). Draft Agenda for February 4, 2013 City Council Workshop
Nafstad reviewed some of the ideas staff would like to discuss at the workshop
including infrastructure, economic development, Wright County priorities, I-94
Phase 2, saleable City properties, communications and code enforcement.
Brixius stated the economic development plan would put together the process
and information needed for potential builders and their clients. There are several
local contractors that can be engaged in discussing opportunities within
Agenda Page 9
City Council Meeting Minutes Page 7
Regular Meeting of January 22, 2013
Albertville. Nafstad stated they would also have an inventory of all City
properties for sale and will need to identify pricing for those properties.
Vetsch felt there were other priorities that would take precedence before the I-94
Phase 2 project. Nafstad replied he only wants to ensure they don’t miss any
funding opportunities.
Nafstad stated they would bring forward several ideas regarding the City
newsletter. He stated that there are companies that can make a professional
newsletter incorporating local business advertisements. Hendrickson stated that
by including advertisements they could possibly offset some of the costs of
publication. Sorensen felt the newsletter has value and is something the
community looks forward to.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
January 28 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 7:30 p.m.
February 4 City Council Workshop, 6:00 p.m.
City Council, 7:00 p.m.
February 11 STMA Ice Arena Board, 6:00 p.m.
February 12 Planning and Zoning Commission, 7:00 p.m.
February 18 Presidents’ Day, City Offices Closed
February 19 City Council, 7:00 p.m.
February 25 Joint Powers Water Board, 6:30 p.m.
10. ADJOURN MEETING
Motioned by Vetsch, seconded by Wagner, to adjourn the meeting at 8:20 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
Albertville Parks Committee meeting minutes
January 28, 2013
Attendees: Tim Guimont, Mark Barthel, Andy Swanson, LeRoy Berning, Sharon Oakvik
Visitor: Adam Nafstad, Public Works Director/City Engineer
Memorial Park plan review
Adam Nafstad presented to Committee a plan for a proposed park in proximity of the April 2008 bus
accident site. Construction will begin this spring with volunteer efforts. Committee recommends the
facility be called Memorial Park.
Term Limits
Committee recommends to Council that Sharon Oakvik and LeRoy Berning be appointed to a 1-year
term on the Parks Committee; and Mark Barthel and Andy Swanson be appointed to a 2-year term.
Communication should go out fall 2013 that citizens who want to join the Committee need to apply by
December 2013.
Little Winter Park sign
Committee recommends moving forward with plan to purchase and install a sign at Little Winter Park.
Tim received a quote for about $250 for 1/3-scale sign.
Warming House
Tim reports that things are going well at the ice rink and warming house in Central Park. The facility is
getting used regularly. Improvements this fall to the interior of warming house included repainting the
walls and gluing rubber floor.
Explore Your Parks Night
Explore Your Parks night will be Friday, May 17 from 6-8 pm. Committee recommends a council member
be at each park and to have fire truck travel to the parks. Sharon will contact food vendors; Tim will
contact town sports organizations people (lacrosse, soccer, baseball, hockey, football, girls’ softball,
basketball) to get them involved. Suggestion was made to incorporate the annual Town Hall meeting at
City Hall during the event. Perhaps call it the Albertville Town Hall Meet & Greet?
New Business
- Adam said that the Council hears continued demand for more playing fields (lacrosse, soccer, etc.).
- Soccer is looking for a place to put up a temporary dome for practice in the winter. Potential site is
Cedar Creek?
- Council wants improved communication with city residents. It is working on newsletter and website
improvements, among other changes.
Next meeting: March 25, 7:30 p.m.
Minutes prepared by Andy Swanson, andy.swanson99@gmail.com; 763-370-2428
Agenda Page 11
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2013\02 04 2013 Finance Bills Report (RCA).doc
Meeting Date: February 4, 2013
January 30, 2013
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, February 4, 2013 payment of the claims that includes
as presented except the bills specifically pulled, which are passed by separate motion. The
claims listing has been provided to Council as a separate document. The claims listing is
available for public view at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key
issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
paym ents presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator
Attachment: List of Claims (under separate cover)
Agenda Page 12
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2013\020413\Parks Committee Update.doc
Meeting Date: February 4, 2013
January 31, 2013
SUBJECT: CONSENT - PARKS COMMITTEE – TERMS OF OFFICE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
BACKGROUND: In 2005, the Parks Committee was established by Resolution 2005-19. The
resolution states that the committee must be made up of four citizen members and two members
of the City Council. The terms of office for Council members are 1-year terms. There are two
2-year terms and two 1-year terms for the citizen members. The resolution further states that
members may not serve more than two consecutive years.
In years past, members have served until their resignation. On January 28, the Parks Committee
discussed the terms and limits and recommended that members Berning and Oakvik be
appointed to a 1-year term to expire December 31, 2013 and members Barthel and Swanson to a
2-year term to expire December 31, 2014. The Parks Committee further recommended that
communication go out to the general public in the fall of 2013 that any citizens interested in
serving on the Parks Committee submit a letter of interest before December 2013.
There is no action needed at this time, but is simply an update to the City Council on the Parks
Committee.
KEY ISSUES:
• The City should be consistent with resolutions and ordinances approved by City Council.
• It is beneficial for board and committee members to know when their term expires.
POLICY/PRACTICES CONSIDERATIONS: It is good practice to have terms and limits
identified in advance should a vacancy occur on the committee.
FINANCIAL CONSIDERATIONS: There is no financial impact to the City.
Department/Responsible Person: Kim Olson, City Clerk
Submitted Through: Adam Nafstad
Agenda Page 13
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\020413\020413 Fire Relief Amount RCA.doc
Meeting Date: February 4, 2013
January 31, 2013
SUBJECT: CONSENT - FINANCE DEPARTMENT – RESOLUTIONS ESTABLISHING THE ANNUAL
RETIREMENT BENEFIT FOR THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT RELIEF
ASSOCIATION, EFFECTIVE JANUARY 1, 2012 AND JANUARY 1, 2013
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
raising the Albertville Fire Relief Pension amount to $1,782 per year of service effective January
1, 2012 and to raise the amount to $1,817 per year of service effective January 1, 2013.
MOTION TO: Approve Resolution No. 2013-004 and Resolution 2013-005 approving the
Annual Retirement Benefit for the Albertville Volunteer Fire Department for 2012 and 2013.
BACKGROUND: : In 2008, Council decided that future increases of the fire relief pension
should be tied to the rate of increase that the regular City employees receive each year subject to
Council approval in that particular year. The Cost of Living Adjustment approved in the 2012
budget was 2.4%; therefore, that is $42.00 for the fire relief pension increase. The Cost of Living
Adjustment for 2013 was 2%; therefore, that is a $35.00 for the fire relief pension increase.
KEY ISSUES:
• The additional $42 per year of service in the annual Fire Relief Pension for 2012 has an
estimated cost of $13,000. The 2013 increase of $35 per year of service has an estimated
cost of $11,000.
• In 2008 the City of Albertville set up a capital fund for pension contributions along with
the annual contribution given to the fire relief. The capital fund was set up to build up
capital monies in case of a large contribution needed by the city in future years in regards
to the required funding of 80% if there is a shortfall.
• The City will not pay additional dollars into the Relief Association Fund, unless the return
on their investments falls below the required 80% funding level, the city then would use
the capital funds set aside for fire pension to bring them up to the 80% funding level,
unless they lowered the ‘per year’ of service amount.
POLICY CONSIDERATIONS: The proposed increases are in the 2012 and 2013 budgets.
FINANCIAL CONSIDERATIONS: The amounts requested for the ‘per year’ of service fire
relief pension amount were considered and in the 2012 and 2013 budgets.
LEGAL CONSIDERATIONS: The City Council has the authority to increase or decrease the
Fire Relief Pension and must by state law fund it to 80% of the outstanding liability.
Department\Department/Responsible Person: Finance/Tina Lannes, Finance Director
Submitted through: Adam Nafstad
Attachments: Resolutions 2013-004 and 2013-005
Agenda Page 14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2013-004
A RESOLUTION AMENDING THE
ANNUAL RETIREMENT BENEFIT FOR THE
ALBERTVILLE VOLUNTEER FIRE DEPARTMENT
EFFECTIVE JANUARY 1, 2012
WHEREAS, the City Council of the City of Albertville is desirous of increasing the
annual retirement benefit for the Albertville Fire Department effective January 1, 2012; and
WHEREAS, the City Council is committed to contribute $1,782 as the 2012 municipal
contribution to the Albertville Fire Relief Association.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville
hereby establishes the retirement benefit of the Albertville Fire Relief Association at $1,782 per
year of service for all members based on their years of service as active Fire Department
members.
Adopted by the City Council of the City of Albertville this 4th day of February 2013.
___________________________
Jillian Hendrickson, Mayor
___________________________
Kimberly A. Olson, City Clerk
Agenda Page 15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2013-005
A RESOLUTION AMENDING THE
ANNUAL RETIREMENT BENEFIT FOR THE
ALBERTVILLE VOLUNTEER FIRE DEPARTMENT
EFFECTIVE JANUARY 1, 2013
WHEREAS, the City Council of the City of Albertville is desirous of increasing the
annual retirement benefit for the Albertville Fire Department effective January 1, 2013; and
WHEREAS, the City Council is committed to contribute $1,817 as the 2013 municipal
contribution to the Albertville Fire Relief Association.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville
hereby establishes the retirement benefit of the Albertville Fire Relief Association at $1,817 per
year of service for all members based on their years of service as active Fire Department
members.
Adopted by the City Council of the City of Albertville this 4th day of February 2013.
___________________________
Jillian Hendrickson, Mayor
___________________________
Kimberly A. Olson, City Clerk
Agenda Page 16
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2013\020413\2-4-2013 Utilities Dept Report.doc
Meeting Date: February 4, 2013
January 31, 2013
SUBJECT: PUBLIC WORKS UTILITIES – WWTP AND UTILITIES UPDATE
WATER
We have had a lot of water leaks this fall/winter.
1) November 15th, at 11801 55th Street NE. Crack in the copper service line.
2) January 3rd at 10459 Karston Avenue NE. Frost pulling on curb stop valve breaking it
in two.
3) January 13th Barthel Industrial Drive NE and 54th Street NE. Corrosion caused a
quarter size hole on side of the 12 inch pipe.
4) January 13th Alley behind Post Office. Circumferential crack. This is typical of what
you would see from frost.
5) January 29th, at 10473 Karston Avenue NE. Frost pulling on curb stop valve breaking
it in two.
WASTEWATER
We have been working on two lift station malfunctions. The main lift station had a relay go
bad and the Industrial Park lift station has a problem where the controller does not see the water
level accurately. This problem is very inconsistent, sometimes it will go for a day; sometimes it
will go for months with no problem. Troubleshooting the problem has been difficult and time
consuming.
We have completed harvesting the reed beds. This is the process where we cut the reed
plants and burn them and this year has been difficult. The snow we had back in December
knocked a lot of the reed plants down; however, the process was completed earlier than most
years.
We missed one sample back in December for total dissolved solids. This is a once a month
sample and this is one parameter where we don’t have a limit. What happened was there was not
enough sample volume sent to the lab to complete the test and this is one out of 51 samples taken
each month. The missing data should generate a letter from MPCA, stating that a sample has
been missed.
All yearly maintenance scheduled for this winter has been completed.
Department/Responsible Person: Public Works/John Middendorf, Public Works Supervisor
Submitted Through: Adam Nafstad, City Administrator
Agenda Page 17
Page 1 of 2
Couri & Ruppe, P.L.L.P.
Memo
To: Adam Nafstad, City Administrator; Albertville City Council
From: Mike Couri
Date: January 30, 2013
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Assessment. The Court has set discovery and mediation deadlines and a
pretrial date, but has not scheduled a trial date. My best guess is that the trial will
likely occur in early 2014, if we do not settle the case at mediation. Mediation is
to be completed by June 3, 2013. I have been in contact with Mr. Knechtl’s
attorney, but they have not completed their appraisal yet and therefore do not have
an amount that they believe Knechtl’s property should have been assessed.
• Fire Department. I am drafting a volunteer agreement for the reserve fire
fighters who will be joining the force in the future. Also, I am checking the law to
see how we can allow those public works employees who want to serve on the fire
department to do both jobs. On its face, the proposal raises some sticky issues
related to overtime and pay rates. I hope to have some answers to these issues
soon.
• Fraser Steel TIF. We have met with Baxter Stevenson and expect to have
everything in place for the Fraser Steel TIF in late February.
• Donations to Albertville Friendly City Days. Tina and I have put in place a
program that satisfies the auditors and allows the City to donate to the Friendly
City Days celebration.
Agenda Page 18
Page 2 of 2
• Darkenwald Property. We continue to meet with John Darkenwald regarding
development proposals on the Roden Property in the northwest quadrant of the
City. Everything at this stage is still very much in the concept stage.
Agenda Page 19
City Administrator’s Update
January 28, 2013
GENERAL ADMINISTRATION
Property Appraisal: Nagell Appraisal will be completing the property appraisal for the city
owned lot in the NW Business Park. We expect to receive the appraisal in approximately a
month.
Public Building Interconnect: Staff is researching options to address the communications
difficulties we have been experiencing between city buildings. Even with the temporary repairs
and heating elements that have been added to the arena antennas, we continue to lose
connection.
Arena Roof: Last week staff met with the Contractor and Architect to discuss the arena
roof/humidity issues. Ebert and ARY are both of the impression that the leaking (or dripping) is
not related to a faulty roof, but more likely due to humidity control. Staff will be meeting with
our mechanical contractor (SRC) on the 30th to review the system and obtain their opinion.
Fraser Steel: Staff is working with Fraser on the TIF documents and the application for the
expansion project. The project is scheduled to be presented at the February Planning
Commission meeting and Council meeting on the 19th.
Darkenwald, Inc.: Staff has been meeting with Darkenwald, Inc. to discuss future develop of
their Albertville properties. In general, all discussions are very conceptual and the group is
reviewing status of past studies and plans.
ENGINEERING/PUBLIC WORKS
2013 Street Projects: Public works is in the process of reviewing potential 2013 projects.
WB I-94 C-D Road: SRF has completed the coordinated signal timing plan for the CSAH 19
signals between 57th Street NE and the Mall. Staff will be meeting with the County, SRF and
MnDOT to discuss implementation timing.
I-94 Coalition: A stakeholders meeting was held earlier this week to discuss objectives for
2013. In the past, the Chamber has been the lead or facilitating agency; however, the Chamber
has concerns with the amount of time their staff is spending on Coalition activities (10 -20%).
The Chamber and Coalition will be working together to determine who is best suited to act as a
director of the Coalition. The Coalition will be working to assemble a forum for legislative and
congressional persons in early spring to discuss the need for expansion of the interstate.
Agenda Page 20
City Administrator’s Update Page 2 of 2 January 28, 2013
UPCOMING EVENTS
• March 14, 2013 – State of the Cities (WCEDP)
• April 29, 2013 - Joint Cities and School District Meeting
Attachments: (None)
Agenda Page 21