2013-05-20 CC PacketCity Council Agenda
Monday, May 20, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or
of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public
hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are
limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2013 Agendas\052013 Council Agenda.doc
Meeting Date: May 20, 2013
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
4. PUBLIC FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the May 6, 2013 regular City Council meeting minutes as presented (pgs 3-
10)
B. Authorize the Monday, May 20, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 11)
C. Approve Resolution No. 2013-016 entitled a Resolution Amending Official
Depositories (pgs 12-13)
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. Planning/Zoning
1). Noise Ordinance Discussion – 152 Club Request – Verbal Update
2). Engel Haus - Guardian Angels Elderly Housing Project (pgs 14-16)
B. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
C. Public Works / Engineering
1). County Road 18 Trail Easements – Discussion
Agenda Page 1
City of Albertville Council Agenda
Monday, May 20, 2013 Page 2 of 2
M:\Public Data\City Council\Council Agendas\2013 Agendas\052013 Council Agenda.doc
Meeting Date: May 20, 2013
2). State Grant and Purchase of Vehicle Lift (pgs 17-21)
(Motion to approve purchasing and installing a Mohawk Vehicle Lift at a cost of
$16,289 and to approve State of Minnesota Grant Contract for reimbursement of
$8,144.)
D. City Clerk
1). AFCD Challenge Volunteers – Verbal update
2). Set a Special Joint Meeting with Otsego and St. Michael City Councils for
June 10 or June 24, 2013
(Motion to Set a Special Joint Meeting with Otsego and St. Michael City
Councils for June _____, 2013.)
E. Finance - None
F. Building - None
G. Legal - None
H. Administration
1). City Administrator’s Update (pgs 22-32)
2). Congressional Visit to Washington D.C. - Discussion
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
May 27 Memorial Day, City Offices Closed
May 28 Joint Powers Water Board, 6:30 p.m.
June 3 City Council, 7:00 p.m.
June 5-9 Albertville Friendly City Days
June 7 City Challenge, 5:00 p.m. Central Ball Field
June 10 STMA Ice Arena Board, 6:00 p.m.
June 11 Planning Commission, 7:00 p.m.
June 17 City Council, 7:00 p.m.
June 24 Joint Powers Water Board, 6:30 p.m.
MAY
JUNE
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3 4
1
5
CC
6 7 8 9 10 11
2 C C 3 4 FCD5 FCD6 FCD7 FCD8
12
Ice
13 PZ 14 15 16 17 18
FCD9 Ice10
PZ
11 12 13 14 15
19
CC
20 21 22 23 24 25
16 CC17 18 19 20 21 22
26 H
27 JP28PK 29 30 31
23 JP24PK 25 26 27 28 29
30
10. ADJOURNMENT
Agenda Page 2
ALBERTVILLE CITY COUNCIL
Monday, May 6, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/ PWD Adam Nafstad, Finance Director Tina Lannes, City
Planner Alan Brixius, City Attorney Michael Couri, City Clerk Kimberly Olson,
Water/Wastewater Superintendent John Middendorf, Paul Saffert, Roger Derham, Charlie Estep,
Tom Dawson and Samara Postuma
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
A. Recognize Sarah (Bistodeau) Kasper’s 100th Birthday
Vetsch congratulated Kasper on her 100th birthday and presented her with a certificate of
recognition.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Motioned by Sorensen, seconded by Hendrickson, to approve the agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
Agenda Page 3
City Council Meeting Minutes Page 2
Regular Meeting of May 6, 2013
A. Approve the April 15, 2013 regular City Council meeting minutes as presented
B. Approve the April 17, 2013 Local Board of Appeal and Equalization meeting minutes
as presented
C. Approve the April 22, 2013 special City Council meeting minutes as presented
D. Accept the draft April 8, 2013 STMA Ice Arena Board meeting minutes as presented
E. Authorize the Monday, May 6, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request
F. Approve Temporary 3.2% Malt Liquor License for “Kick for a Cure” fundraiser
sponsored by the St. Michael Lions Club to be held on May 18-19, 2013 at Central
Park
G. Approve payment to Eureka Construction for W.B. I-94 C-D Road (Partial Payment
#8) in the amount of $63,170.63
H. Approve payment to Knife River Corporation for 2010 Street Overlay (Partial Payment
#2 and Final) in the amount of $3,769.31
Vetsch asked for clarification that the partial and final payment to Knife River Corporation was
for 2010. Nafstad stated it was for the 2010 Street Overlay project and there was a lag in the
paper work and also some needed repairs that occurred in 2011 and 2012.
Motioned by Olson, seconded by Hendrickson, to approve the consent agenda as presented.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Council
1). STMA United Soccer Club Lease Agreement for 5964 Main Avenue NE
Couri reviewed the draft lease agreement with the Soccer Club. He stated the
lease would begin once the Certificate of Occupancy is issued. There is
approximately $75,000-$100,000 of repairs that are needed at the building.
Upfront costs would be $55,000 for the City and $25,000 for the Soccer Club with
any additional costs being split in the same proportion. The Soccer Club would
pay monthly rent until the City recoups it upfront costs. Once that is done, the
Soccer Club would stop paying rent until they recoup their upfront costs. Once
both parties recoup their costs for the repairs to the building, the Soccer Club will
begin paying rent again and it would be revenue for the City. The Soccer Club
has the option to sublease the building if they wish to do so. They also have the
Right of First Refusal. They will provide a security deposit equal to one month’s
rent.
Agenda Page 4
City Council Meeting Minutes Page 3
Regular Meeting of May 6, 2013
The City would be responsible for the building insurance and property taxes with
the Soccer Club paying all utilities except water and sewer. Vetsch inquired why
they would not pay the water and sewer. Nafstad replied there is no water meter
at the building as it is City property. Vetsch would like to see it metered now and
felt that if there is another tenant after the Soccer Club they would be charged for
water and sewer; he felt the meter should be installed while they are doing the
repairs. Derham stated that during the lease negotiations, the cost of the water
and sewer was included in the amount of their monthly rent.
Couri stated both parties have the right to opt out of the lease agreement if the
repairs exceed certain amounts.
Derham stated there are approximately 1200 youth in the club and this building
would serve 300-400 youth per week for practice in the winter months. They
currently drive to many other cities for practice time. He hopes this lease will
help them to reduce costs and increase the amount of practice time each youth
receives. He felt this is a unique opportunity. He anticipates the Soccer Club
would fill all available hours, but they would allow other groups to use the
building if there are open hours. He stated the Soccer Club is committed to the
site and they have put a lot of time and money into making the lease work.
Wagner asked if the Soccer Club has an ultimate goal of a larger facility, perhaps
a dome. Derham replied that they see the building as their future home and
although they would like to see a larger facility in town, he felt they can still
sustain this facility and a larger one if that were to happen. Olson inquired about
exterior signage. Derham replied they would have signage identifying the
building.
Nafstad stated the Soccer Club has put in a significant amount of money for the
architect, but he sees the City taking over the bidding process for the repairs.
Nafstad stated that once the lease is executed they will move the float to the
Public Works building, but they will need to find another permanent home for the
float.
Hendrickson stated that it seems reasonable to lease the building if the City is
eventually receiving money. Sorensen stated he was supportive of the lease.
Motioned by Hendrickson, seconded by Sorensen, to approve the lease of the
building located at 5964 Main Avenue NE to the STMA United Soccer Club.
Ayes: Hendrickson, Olson, Sorensen and Wagner. Nays: Vetsch. Absent:
None. MOTION DECLARED CARRIED.
Vetsch wanted it on the record that he voted against the lease because he feels a
water meter should be installed in the building.
Agenda Page 5
City Council Meeting Minutes Page 4
Regular Meeting of May 6, 2013
2). Committee Updates (STMA Arena, Planning, JPWB, etc.)
FYCC
Olson reported FYCC is busy with program updates, upcoming summer activities
and scheduling the ballfields. Budget discussions will be happening soon.
Fire/Public Safety
Sorensen reported that an Otsego Council member is now attending the monthly
Fire Department meetings. He reported that Duane Berning has retired from the
Department after 22 years of service and stated how much the City and the Fire
Department have appreciated his dedication.
Vetsch would like to have uniform Fire Codes for Albertville and Otsego and
Sorensen stated they will bring it up at the next meeting.
B. Finance
1). STMA Ice Arena Audit Costs
Lannes reported the audit costs for the STMA Ice Arena would be $7,000 to
$9,000 and does not include staff time. She stated they will be discussing it at
the next Arena Board meeting. Nafstad stated that it is no longer an option, but
a requirement of state statute.
2). Replacement of UPS/Battery Back Up Unit for City Hall
Lannes reported she requested several bids for the unit, but only received one
back. The bid came was $17,962.00 plus tax. The City has currently been
operating without the backup since October. Replacement of the unit is
necessary because City Hall is an emergency center and it also saves the servers
from wear and tear from power surges.
Hendrickson asked if it will have a warranty. Lannes replied that the bid
received is from a local company that can respond quickly and they will also be
requesting annual service on the unit.
Sorensen inquired about the unusual number of power outages Albertville has
been having. Nafstad replied he will follow up with the power company.
Wagner asked where the funds for this will come from. Lannes replied it would
come from building capital. The life expectancy for these units is five to seven
yea rs. Nafstad suggested they start budgeting for this item in future budgets.
Motioned by Vetsch, seconded by Sorensen, to approve replacing the
UPS/battery backup unit for City Hall at a cost of $17,962.00 plus tax. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
C. Public Works/Engineering
Agenda Page 6
City Council Meeting Minutes Page 5
Regular Meeting of May 6, 2013
1). Wastewater Treatment Facility Software
Middendorf reported the computers at the facility are old and the new software
cannot be installed with the operating system of the current computers. The
software is custom built to Albertville’s Wastewater Treatment Facility and will
allow all water/wastewater staff access to run the facility.
Wagner asked what the life expectancy is of the software and Middendorf
replied that it is four to seven years, so they are past due for new software.
Wagner inquired why the software is custom built and thought it would be
similar from city to city. Middendorf replied that each city is different and no
facility is identical due to the different needs of each city. Middendorf stated it
will be a big undertaking to upgrade the software and will also require training
for staff. Hendrickson inquired if the cost will include support for the software.
Lannes replied it would, but does not include the price of the computers at the
facility. She stated she could purchase them less expensively than what was
quoted.
Motioned by Olson, seconded by Wagner, to authorize ICS Healy-Ruff to
install and configure computer software and equipment at the Wastewater
Treatment Facility. Ayes: Hendrickson, Olson, Sorensen, Vetsch and
Wagner. Nays: None: Absent: None. MOTION DECLARED CARRIED.
2). WWTF Biosolids Disposal
Paul Saffert, Bolton & Menk, Inc., reported the removal of the biosolids is a
requirement of the MPCA permit. The City must formulate a plan that does not
damage the ponds and meets the minimum requirements. It must be submitted
by July 13, 2013. Olson inquired about the fees. Nafstad stated it would be an
hourly fee if Bolton & Menk, Inc. is used. The cost would be hourly not to
exceed fee of $7,000.
Motioned by Vetsch, seconded by Sorensen, to authorize Bolton & Menk, Inc.
to prepare plans and specifications for biosolids disposal, as required by the
MPCS, at an hourly not to exceed fee of $7,000. Ayes: Hendrickson, Olson,
Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
3). WWTF Facility Plan
Nafstad reported that they identified markers for the Facility Plan
implementation and developed three successive tasks with Council workshops
for each one. Hendrickson asked why so many workshops are needed. Nafstad
replied they can determine if they are needed as they move along. The cost
would hourly not to exceed fee of $28,900.
Vetsch asked if other firms have been looked at to provide this service. Nafstad
replied the Bolton & Menk, Inc. staff has already worked closely with the
MPCA permit and to do an RFP and evaluation would be difficult at this point.
Agenda Page 7
City Council Meeting Minutes Page 6
Regular Meeting of May 6, 2013
Vetsch wanted to ensure they are receiving the best value for the taxpayers.
Nafstad stated Bolton & Menk, Inc. is under contract at a specified hourly rate.
Sorensen inquired if the costs of the three tasks will go into the next year.
Nafstad stated the deadline is March 2014. Hendrickson asked if it is possible to
switch firms during the tasks. Nafstad stated that it is easier to have one firm do
all three.
Olson asked about the capacity of the plant and Middendorf replied they are at
about 50% of the allowed amount granted by the MPCA, but it would be a
struggle for the Wastewater Treatment Facility if they got near the 100%
allowed mark. Saffert stated the Facility Plan is to identify the limits of the
facility and what improvements can be made. He stated that having this plan in
place could result in better financing and access to grants.
Motioned by Olson, seconded by Wagner, to authorize Bolton & Menk, Inc. to
prepare a Facility Plan to address reduced phosphorous limits, as proposed by
the MPCA, at an hourly not to exceed fee of $28,900. Ayes: Hendrickson,
Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
4). 2013 Street, Trail and Utility Improvements
Nafstad reported on the four components of the project. He stated the project
includes Street Reclamation and Pavement, Cedar Creek Watermain Extension,
Four Seasons Trail Repairs and Overlay, and CSAH 18 Trail Connection.
Sorensen inquired about the time frame for the projects and Nafstad responded it
would be July through August. Although they will be flexible with contractor
schedules, the projects should be done before fall when the trees lose their
leaves. Sorensen stated he would like to see staff get a bid for the parking lot at
Four Seasons Park. Nafstad stated the lot is beyond overlay, but they could get
a bid alternate or quote. Nafstad stated they will need to get easements from the
properties along the CSAH 18 Trail. He stated these projects would come
before Council for final approval. The cost of the projects is approximately
$440,000.
Motioned by Sorensen, seconded by Olson, to approve plans and
specifications, authorize the advertisement of the 2013 Street, Trail and Utility
Improvement project and direct staff to negotiate acquisition for the CSAH 18
Trail segment. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner.
Nays: None. Absent: None. MOTION DECLARED CARRIED.
5). Restrictions on Coal Tar-Based Sealants
Nafstad stated that coal tar-based sealants are no longer used by State agencies
and most have been removed from store shelves. These are generally used as
driveway sealers and are carcinogenic, causing environmental hazards, and are
Agenda Page 8
City Council Meeting Minutes Page 7
Regular Meeting of May 6, 2013
often found in ponds. Staff has prepared a draft ordinance if Council wishes to
move forward with it.
Hendrickson inquired if there were financial benefits. Nafstad responded it is
beneficial to have such an ordinance in place, especially if the City is seeking
grant funding.
Nafstad stated this is a difficult item to enforce, but there are still some
individuals that solicit door to door using the coal tar-based sealants. He stated
this would be one of the Best Management Practices the City should have in
place as it moves to MS4.
Council directed staff to send the item to the Planning Commission for a public
hearing.
D. Planning / Zoning
1). Code Enforcement Policy
Brixius reported there were two options for the code enforcement policy. One
would include a condition that the complainant must reside within 400 feet of
the property on which the complaint is being filed and the other does not. He
outlined the process and timelines in the policy and stated that complainants
must identify themselves. This allows staff to follow up with them and is not
public information.
Hendrickson stated she was a little nervous to limit the distance to 400 feet in
Option 1. Sorensen stated that if it is an Albertville resident with a complaint, it
should be investigated. He did not like that the complainant has to identify
themselves. Vetsch stated they have the obligation to investigate any complaint
made by a resident. Brixius stated they investigate as times allows. Couri added
that to achieve full compliance with code enforcement violations, taxes would
have to be raised to cover the cost of that enforcement.
Motioned by Sorensen, seconded by Hendrickson, to adopt Resolution No.
2013-015-Option 2 establishing the City of Albertville City Code Enforcement
Policy (without 400 feet). Ayes: Hendrickson, Olson, Sorensen, Vetsch and
Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
2). Outlet Mall Sign Criteria
Brixius reported he was made aware that the Outlet Mall had documents in place
that further restricts temporary signage beyond the City’s criteria. The
documents allow for temporary signage for short term leases and meet the City’s
standards. He is looking for endorsement of the documents by the City Council.
Olson stated that he did not have a problem endorsing the documents, so long as
they hold to the standards of the Outlet Mall’s Comprehensive Sign permit.
Agenda Page 9
City Council Meeting Minutes Page 8
Regular Meeting of May 6, 2013
Motioned by Hendrickson, seconded by Olson, to endorse the “Temporary
Storefront Sign Criteria” and “Albertville Premium Outlets Tenant Signage
Criteria – Phase I & II”. Ayes: Hendrickson, Olson, Sorensen, Vetsch and
Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
E. Legal
1). City Attorney’s Update
Couri reported he is still trying to connect with Charter Communications to
discuss video recording equipment, but it is proving difficult to reach someone.
F. City Clerk – None
G. Building – None
H. Administration
1). City Administrator’s Update
Nafstad reported that staff will be meeting with Guardian Angels tomorrow.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
May 13 STMA Ice Arena Board, 6:00 p.m.
May 14 Planning Commission, 7:00 p.m.
Parks Committee, 8:00 p.m.
May 17 Explore Your Parks Night, 6:00-8:00 p.m.
May 20 City Council, 7:00 p.m.
May 27 City Offices Closed, Memorial Day
May 28 Joint Powers Water Board, 6:30 p.m.
June 3 City Council, 7:00 p.m.
June 5-9 Albertville Friendly City Days
(St. Michael Relay Challenge June 5th, Central Park, 5:00 p.m.)
June 10 STMA Ice Arena Board, 6:00 p.m.
June 11 Planning Commission, 7:00 p.m.
June 17 City Council, 7:00 p.m.
June 24 Joint Powers Water Board, 6:30 p.m.
10. ADJOURN MEETING
Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 8:50 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
Mayor and Council Request for Action
M:\Public Data\Requests for Council Actions (RCA)\2013\05 20 2013 Finance Bills Report (RCA).docx
Meeting Date: May 20, 2013
May 15, 2013
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the MONDAY, May 20, 2013 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key
issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator
Attachment: List of Claims (under separate cover)
Agenda Page 11
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\052013\Finance Res No 2013-016 Offical Depository RCA.doc
Meeting Date: May 20, 2013
May 15, 2013
SUBJECT: FINANCE – AMENDING THE 2013 APPOINTMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2013-016 entitled a Resolution Amending Official
Depositories.
BACKGROUND: Albertville City Council sets the appointments to certain offices and positions
held for the upcoming year. Staff reviews the Official Depositories and makes recommendation to
amend the list of certain offices appointed.
KEY ISSUES:
• Review and monitor the Official Depositories throughout the year.
• Retain those with the best financial benefit to the City.
• Amend the list of Official Depositories adding new vendors offering a better financial
package.
• Lake Community Bank was purchased by Financial Security Bank
POLICY/PRACTICES CONSIDERATIONS: It is at the discretion of the Mayor and City
Council whether to amend Resolution(s) that have been prepared and submitted.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to the
City Council approval of amending the Official Depositories.
LEGAL ISSUES: The City Council processes the authority to choose the City’s Official
Depositories.
Department/Responsible Person: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator
Attachments: Resolution No. 2013-016
Agenda Page 12
m:\public data\city council\council packet information\2013\052013\r 2013-016 (depository amended).doc
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2013-016
A RESOLUTION AMENDING OFFICAL DEPOSITORIES
WHEREAS, it has been the policy of the Albertville City Council to make annual appointments
to fill certain offices and positions with the city government at the beginning of each year; and,
WHEREAS, it is the City’s procedure to amend certain offices and positions with the city
government as needed throughout the year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Minnesota,
establishes the following:
OFFICIAL DEPOSITORIES: Bank of Elk River
Dain Rauscher
FTN Financial
LMC 4M Fund
Financial Security Bank
Northland Securities
Premier Bank
Venture Bank
Wachovia Securities
Adopted this 20th day of May, 2013 by the City Council of the City of Albertville.
Jillian Hendrickson, Mayor
Kimberly Olson, City Clerk
Agenda Page 13
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2013\052013\Guardian Angels Council Communication.docx
Meeting Date: May 20, 2013
May 16, 2013
SUBJECT: PLANNING - ENGEL HAUS – GUARDIAN ANGELS ELDERLY HOUSING PROJECT
RECOMMENDATION: No action is required tonight. Staff will solicit Council comments and
direction on the various project elements to guide staff discussion with Guardian Angels.
BACKGROUND: The City of Albertville has been working with Guardian Angels for the past
four years to bring senior housing with housekeeping and health care services to the City. We
are happy to report to Council that this Summer Guardian Angels will be pursuing a 60 unit
elderly housing project that will include 14 units of memory care with the balance of the units
divided between independent living units and assisted living units. Guardian Angels is seeking
the following City considerations:
Development Applications:
1. Preliminary and final plat approvals to create three lots and to dedicate street right-of-
way for Kassel Avenue NE and 51st Street NE cul-de-sac.
2. Rezoning of the property from R-1A to PUD. The R-1A District does not allow multiple
family land uses. The PUD zoning is recommended to limit the land uses to elderly
housing and to allow the applicant and City staff flexibility in site design. Through the
PUD zoning, the City will review the site and building design as part of the zoning
consideration.
Financing:
1. Guardian Angels will be seeking conduit tax exempt bond financing from the City to
finance building construction.
2. The Guardian Angels project will request the establishment of a housing tax increment
financing district over the first phase of the project. The use of tax increment will be
requested to help reduce project costs.
City staff has met with Guardian Angels several times to outline applications, escrows, City
review and utility fees, and project schedule. Guardian Angels hopes to have City Council
approvals by August 2013. This anticipates the following schedule deadlines:
Agenda Page 14
Mayor and Council Communication – May 20, 2013
(Engel Haus – Guardian Angels Elderly Housing Project) Page 2 of 3
M:\Public Data\City Council\Council Packet information\2013\052013\Guardian Angels Council Communication.docx
Meeting Date: May 20, 2013
Item
Date
Completed
By
1. Developer submits TIF application – development pro forma, operating
pro forma, request for finance assistance, TIF escrow
May 31
2. Developer submits for minor subdivision May 17
3. City Administrator to approve minor subdivision May 24
4. County establishes new PIDs for parcels June 7
5. Developer submits for PUD rezoning June 11
6. Developer submits for preliminary and final plat June 11
7. City submits TIF District – notification to County Commissioner
(30 days prior to publication of public hearing notice)
June 18
8. Public hearing notice for rezoning and plat to newspaper June 20
9. City submits TIF District – notification and draft TIF Plan to County and
School District (30 days prior to public hearing)
July 3
10. Planning Commission meeting (public hearings) for rezoning to PUD
and preliminary and final plat
July 9
11.City Council meeting for rezoning to PUD, preliminary and final plat,
development agreement, TIF District (public hearing), development
assistance agreement
Aug 5 or
Aug 19
With the successful completion of the project review and Council action in August 2013, we
anticipate project construction to begin in Fall 2013 and a project opening in Summer 2014.
Park Dedication:
The Guardian Angels site has not been previously platted. They will be pursuing a preliminary
and final plat to dedicate needed street rights-of-way and create three lots. This subdivision
requires a park dedication of $3,300 per dwelling unit. With 60 units, the park dedication for
Phase 1 is $198,000.
The applicant is requesting a reduction in the park dedication fees. They suggest that their
memory care and up to 65 percent of the other units will not create demands on the City’s park
system. They request a reduction down to 16 units.
State Statutes require the City to demonstrate a direct nexus between City park dedication fees
and the park demand generated by the proposed subdivision. In examination of the applicant’s
request, staff can agree and support the reduction in park dedication fees.
KEY ISSUES:
The City has made the pursuit of elderly housing a priority for the community in its Visioning
Plan. This project is consistent with the City’s goals. As the project proceeds, the City Council
will face the following key issues:
Agenda Page 15
Mayor and Council Communication – May 20, 2013
(Engel Haus – Guardian Angels Elderly Housing Project) Page 3 of 3
M:\Public Data\City Council\Council Packet information\2013\052013\Guardian Angels Council Communication.docx
Meeting Date: May 20, 2013
• Change in the Land Use Plan and zoning of the site from R-1A, Single Family to PUD,
Planned Unit Development.
• Approval of a site and building design that meets City standards and is compatible with
the adjoining neighborhood.
• Construction of City infrastructure to serve the site and City at large (i.e., Kassel Avenue
NE construction, County ditch improvements, stormwater improvements).
• Council willingness to participate in project financing through conduit bonds and tax
increment financing.
• City consideration of reducing the park dedication fees to 16 units.
This memo is for information only. No action is required on any of the aforementioned items
pending application and review.
LEGAL CONSIDERATIONS: None at this time.
Department/Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator
Attachments: None
Agenda Page 16
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\052013\0516 2013 RCA Lift and and Safety Grant.doc
Meeting Date: May 20, 2013
May 16, 2013
SUBJECT: PUBLIC WORKS – STATE GRANT AND PURCHASE OF VEHICLE LIFT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve purchasing and installing a Mohawk Vehicle Lift at a cost of $16,289
and to approve State of Minnesota Grant Contract for reimbursement of $8,144.
INFORMATION: In previous years, the City’s League of MN Cities Loss Control Consultant
has recommended the purchase of a vehicle lift for the Public Works shop. The recommendation
is based on ergonomic improvements to minimize ergonomic risk factors to reduce the chance of
employee injury.
Public Works Supervisor Guimont has researched and priced vehicle lifts that would be best
suited for the Public Works building. The preferred lift is a Mohawk brand TP18 lift with turf
package. The cost of the lift is $15,604 and the cost of the electrical connection is $685. Total
project cost, excluding staff time, is $16,289.
A few months back, Public Works applied for a safety grant through the Minnesota Department
of Labor and Industry to fund approximately 50% of the cost of the improvement. On 5/15/13
the City was notified that the Department of Labor and Industry had recommended approval of
the City’s application.
To utilize the grant funding, the City needs to enter into a contract with the State (attached),
purchase and complete the project within 120 days, and certify completion of the project to
receive the $8,144 reimbursement.
FINANCIAL ISSUES: The cost of the safety improvement is $16,289, which would be paid
for from the Public Works Capital Reserves Building Fund. The balance of the fund is $18,277.
The grant reimbursement from the State would be put back into the Public Building Fund upon
receipt.
LEGAL ISSUES: The City Council possesses the authority to recommend and authorize the
purchase of equipment to manage and maintain the city’s infrastructure, and to enter into funding
contracts for such purchases.
Department/Responsible Person: Tim Guimont, Public Works Supervisor
Adam Nafstad , City Administrator/PWD
Submitted through: Adam Nafstad, City Administrator
Attachments: MN Dept of Labor and Industry Approval Letter and Contract
Agenda Page 17
Agenda Page 18
Agenda Page 19
Agenda Page 20
Agenda Page 21
City Administrator’s Update
May 16, 2013
GENERAL ADMINISTRATION
2013 Clean-Up Day: Clean Up day went very well - Albertville resident participation was almost
double of that in 2012, which is attributed to the increased notifications. Below are the
preliminary numbers from the event:
Albertville Residents: 144 (77 in 2012)
St. Michael Residents: 547
Electronics Collected: 909 (Up from 2012)
Appliances: 186 (Up from 2012)
Oil: 570 gallons
Antifreeze: 50 gallons
Filters: 2-50 gal drums
Tires: count TBD (Up from last year)
Guardian Angels: Staff has been working with representatives of Guardian Angels. Guardian
Angels is working on plans for the first phase of the project, which will include approximately 60
units. The group is working towards a September 2013 construction start, with completion by
the fall of 2014. Guardian Angels is seeking TIF assistance and staff has engaged Northland
Securities and Kennedy and Graven to assist in developing and reviewing TIF eligibility.
Renderings of the building and layout will be presented at the meeting.
5964 Main Avenue NE Lease: The attorneys for the two parties are finalizing the lease
agreement. Once executed, the City will coordinate construction documents with the architect
and solicit quotes.
Ice Arena: The final 2nd Sheet Feasibility was presented and discussed at the last Arena Board
meeting. Also, the Board authorized the 292 Group to develop more detailed plans and
estimates for potential roof improvements. The professional service fees are estimated to be
between $5,500 and $6,500.
ENGINEERING/PUBLIC WORKS
MSAS: Due to revisions on how “Needs” are calculated, staff will be working to revise the City’s
current MSA system. Revisions will be presented to Council at the first meeting in June.
2013 Street, Trails, and Utility Improvement Project: The project is currently out for bid and
bids will be presented to the Council at the first meeting in June. Also, staff has been in
discussion with residents regarding needed CSAH 18 trail easements and will discuss further
with the Council at the May 20th meeting.
Safety Grant: Public Works recently was notified that the City has been approved for an $8,144
safety grant that will be discussed at the meeting.
Agenda Page 22
City Administrator’s Update Page 2 of 2 May 16, 2013
UPCOMING EVENTS and ANNOUNCEMENTS
• May 17, 2013 – Annual Explore Your Parks Night from 6:00 PM to 8:00 PM
• May 18, 2013 – Memorial Park volunteer construction of patio area
• June 15, 20113 – Memorial Park volunteer construction of landscaping
Attachments:
• 1st Quarter Wright County Sheriff’s Report
Agenda Page 23
Agenda Page 24
Agenda Page 25
Agenda Page 26
Agenda Page 27
Agenda Page 28
Agenda Page 29
Agenda Page 30
Agenda Page 31
Agenda Page 32