2013-06-03 CC Packet
City of Albertville Council Agenda
Monday, June 3, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2013 Agendas\060313 Council Agenda.doc
Meeting Date: June 3, 2013
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
A. Recognition of Dave Nelson – 2013 Red Cross Hero
B. Recognition of LaVerne Beaudry – Volunteer Lay Woman of the Year for 2013
4. PUBLIC FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the May 20, 2013 regular City Council meeting minutes as presented (pgs 4-
9)
B. Authorize the Monday, June 3, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 10)
C. Accept the draft May 13, 2013 STMA Ice Arena Board meeting minutes as presented
(pgs 11-13)
D. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the
annual Parish Festival that will be held on October 13, 2013 at the St. Albert Parish
Center (pgs 14-16)
7. PUBLIC HEARINGS - None
Agenda Page 1
City of Albertville Council Agenda
Monday, June 3, 2013 Page 2 of 3
M:\Public Data\City Council\Council Agendas\2013 Agendas\060313 Council Agenda.doc
Meeting Date: June 3, 2013
8. DEPARTMENT BUSINESS
A. Planning/Zoning
1). Outdoor Music Events (pgs 17-21)
(Motion to approve Ordinance No. 2013-003, an amendment to Section 5-5-3 of
the City Code establishing an annual permit for conducting minor music events
in the City of Albertville.)
B. Legal
1). Full-Time City Employees as Regular Firefighters (pgs 22-26)
(Motion to approve Employee Agreement For Paid On-Call Work With the
Albertville Fire Department and authorize City Public Works employees to
become regular paid on-call firefighters provided they enter into this
Agreement.)
2). City Attorney’s Report (pg 27)
C. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
D. City Clerk
1). Set Budget Workshop Meeting Date(s) – Verbal
2). Set Joint Meeting with Otsego and St. Michael for June 24, 2013 at 8:00 p.m.
(Motion to set a joint meeting with Otsego and St. Michael City Councils for
June 24, 2013 at 8:00 p.m.)
E. Public Works / Engineering
1). 2013 Street, Utility and Trail Improvements (pgs 28-30)
(Motion to accept the low bid of Oman Brothers, Inc. said “Low Bidder” in the
amount $403,898.54 for the construction of the 2013 Street, Utility, and Trail
Improvements project in accordance with the plans and specifications and the
advertisement for bid; and authorizing and directing the City Administrator and
City Clerk to enter into a contract with said “Low Bidder” for construction of
the improvements on behalf of the City of Albertville.)
2). MacIver Avenue NE Seal Coat with Otsego (pgs 31-33)
(Motion to approve seal coating of 70th Street NE, between CSAH 19 and
MacIver Avenue NE, and related work, per the City of Otsego’s 2013 Street
Maintenance Project plans and specifications, and to reimburse the City of
Otsego for Albertville’s portion of the project costs, which are estimated to be
approximately $11,050.)
F. Finance - None
G. Building - None
Agenda Page 2
City of Albertville Council Agenda
Monday, June 3, 2013 Page 3 of 3
M:\Public Data\City Council\Council Agendas\2013 Agendas\060313 Council Agenda.doc
Meeting Date: June 3, 2013
H. Administration
1). City Administrator’s Update (pg )
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
June 5-9 Albertville Friendly City Days
Battle of the Cities Relay Race, June 5, 5:00 p.m.
June 10 STMA Ice Arena Board, 6:00 p.m.
June 11 Planning Commission, 7:00 p.m.
June 17 City Council, 7:00 p.m.
June 24 Joint Powers Water Board, 6:30 p.m.
Joint Meeting with Otsego and St. Michael, 8:00 p.m.
July 1 City Council, 7:00 p.m.
July 4 City Offices Closed
July 8 STMA Ice Arena Board, 6:00 p.m.
July 9 Planning Commission, 7:00 p.m.
July 15 City Council, 7:00 p.m.
July 22 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 7:30 p.m.
JUNE
Su M Tu W Th F Sa
1
2 C C 3 4
FCD
5
FCD
6
FCD
7
FCD
8
FCD
9 Ice10
PZ
11 12 13 14 15
16 CC17 18 19 20 21 22
23 JP24 25 26 27 28 29
30
JULY
Su M Tu W Th F Sa
CC 1 2 3
H
4 5 6
7 Ice 8
PZ
9 10 11 12 13
14 CC 15 16 17 18 19 20
21 JP22PK 23 24 25 26 27
28 29 30 31
10. CLOSED SESSION – KNECHTL MEDIATION
(Motion to move into Closed Session.)
11. ADJOURNMENT
Agenda Page 3
ALBERTVILLE CITY COUNCIL
Monday, May 20, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/PWD Adam Nafstad, City Planner Alan Brixius, City Clerk
Kimberly Olson and Trisha Holm
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Hendrickson added Computer Systems as Item 2 under City Council Business.
Motioned by Hendrickson, seconded by Sorensen, to approve the agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the May 6, 2013 regular City Council meeting minutes as presented
B. Authorize the Monday, May 20, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of May 20, 2013
provided to City Council as a separate document and is available for public view at
City Hall upon request
C. Approve Resolution No. 2013-016 entitled a Resolution Amending Official
Depositories
Motioned by Wagner, seconded by Olson, to approve the consent agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. Planning / Zoning
1). Noise Ordinance Discussion – 152 Club Request
Holm reported that she has a band that plays Friday evenings and she would like to
have them play outdoors during the summer months. She stated they do have an
amplified microphone and guitar, but no drums. The noise ordinance does not
allow for amplified sounds from 5:00 p.m. to 7:00 a.m. The only exception is
they are allowed two temporary outdoor music permits per year. She felt this is
much more restrictive than other nearby cities and cited examples of their noise
ordinances. She inquired if Council would be willing to reconsider the ordinance.
She stated with past temporary outdoor music permits granted to them, she has met
the 300 foot spacing requirement to the nearest residential home and they do not
point the speakers towards the homes.
Brixius reported the intent of the ordinance is for special events rather than weekly
events. Limited hours could be something to look at and they could test it for a
time to see how it works. However, Brixius reminded Council there are other
businesses within the City that sit close to residential areas and they need to look at
any changes on a city wide basis. Wagner suggested leaving the 300 foot spacing
requirement in the language. Hendrickson inquired why they would regulate it
with a permit rather than changing the ordinance. Brixius recommended coming
back with an ordinance change while also permitting the outdoor music as it
allows them the opportunity to grant or deny the permit if noise complaints are
received. Brixius suggested conditions be put on the permit such as limited hours,
number of events per month, etc. Wagner felt it would be appropriate to keep the
two per year temporary outdoor music permits for big events and then allow the
limited outdoor music to those that can meet the conditions.
Council was supportive of looking at a change. Sorensen encouraged Holm to talk
with the surrounding neighborhood about what she has proposed.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of May 20, 2013
Council directed staff to bring this forward to the next City Council meeting on
June 3, 2013. Brixius suggested notifying the neighborhood of that meeting to
afford them an opportunity to speak regarding the request.
2). Engel Haus – Guardian Angels Elderly Housing Project
Brixius reported Guardian Angels is pursuing an elderly housing project that
includes memory care, independent living and assisted living units. The housing
project will be named Engel Haus, meaning Angel House, for the German history
of the area. The project includes 60 units and community living elements. The
developer will be subdividing the lot to allow for multiple phases of the project
and this will require a preliminary and final plat. The zoning on the property is
currently single family and staff suggests rezoning it to PUD rather than
multifamily.
Brixius stated Guardian Angels will be looking for conduit tax exempt bond
financing to finance building construction and development of a TIF district for
the first phase to help reduce costs. Nafstad replied they may have to go to other
entities to get additional conduit financing. He felt they would be successful
finding that partner as the partner would receive a significant fee from Guardian
Angels to use their financing.
Brixius reported the construction schedule is fairly aggressive. Brixius reported
the park dedication fees would be significant for 60 units and the developer has
asked for a reduction in the amount of park dedication fees due because their
clientele would have minimal demands of the City parks. The developer would
like to see the park dedication fees for 16 units. They have discussed SAC and
WAC fees with them as well. Vetsch asked if they have provided for planning
fees and Brixius replied that they will have an escrow agreement.
Olson suggested an open house prior to City Council or Planning Commission
approval because there were concerns from the area in previous years. Brixius
stated he would make the suggestion to Guardian Angels.
B. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
STMA Ice Arena
Sorensen reported rates were increased to $190 an hour for ice time. Nafstad
reported they will receive bids to repair the condensation problem and the cost
will be significant. Nafstad stated that it comes down to regulating the internal
climate of the arena and is not a problem unique to Albertville. Wagner stated the
problem existed since the time the building was built, not due to poor construction
but due to design standards of the time and money available. He stated this
condensation can occur anytime, winter or summer. Sorensen stated that in terms
of a second sheet of ice, they discussed a lower cost for the sheet and the reality
that Youth Hockey would need to come up with a substantial amount of money
upfront. He stated a long term plan would be needed and Vetsch stated he would
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of May 20, 2013
encourage the Youth Hockey Association to partner with other associations to
work together to fund a facility.
Fire Department
Sorensen reported the Eagle Scouts worked on the Memorial Park over the
weekend and another Saturday event is planned for June 15, 2013. The Fire
Department has and will continue to put quite a bit of work into the memorial.
Sorensen reported he received positive comments from several Towne Lakes
residents regarding the memorial.
Parks Committee
Sorensen reported that Explore Your Parks Night went well and they received a
lot of comments on the new jet vac truck. Wagner commended
Water/Wastewater Operator Gerads on a job well done on presenting the truck.
2). Computer Systems
Hendrickson stated several surrounding cities have gone to paperless agendas and
she was looking for Council support to look into the cost of iPads. Council was
supportive of the idea and directed staff to look into costs.
C. Public Works/Engineering
1). County Road 18 Trail Easements
Nafstad reported he is working with the two property owners from whom the City
will need to acquire easements for the trail. He reported to Council the tentative
discussions he has had with them and the compensation discussed for the
easements. One easement would be temporary and the other permanent. Council
directed Nafstad to move forward the discussions and the compensation offered.
2). State Grant and Purchase of Vehicle Lift
Nafstad reported the Public Works shop is designed for a lift, but was not
included at the time it was built due to cost. Staff had submitted a grant to the
State of Minnesota for the lift and they received a grant for fifty percent of the
cost. The remaining cost of the lift will come from Public Works Building capital
reserve.
Motioned by Vetsch, seconded by Hendrickson, to approve purchasing and
installing a Mohawk Vehicle Lift at a cost of $16,289 and to approve State of
Minnesota Grant Contract for reimbursement of $8,144. Ayes: Hendrickson,
Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
D. City Clerk
1). AFCD City Challenge Volunteers
Clerk Olson reported they had a large group of volunteers signed up, including
Sorensen, and asked if there were additional members from of Council that
wished to participate in the relay challenge against St. Michael. Hendrickson,
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of May 20, 2013
Olson and Wagner volunteered. Clerk Olson stated they have good participation
from all City departments.
2). Set a Special Joint Meeting with the City Councils of Otsego and St. Michael
for June 10 or June 24, 2013
Nafstad stated the request came from the Otsego Council to meet regarding River
Rider transportation. Council was supportive of either date, but suggested the
meeting should start at or after 7:00 p.m. Nafstad would report back to the two
cities and finalize.
E. Finance - None
F. Legal – None
G. Building – None
H. Administration
1). City Administrator’s Update
Nafstad stated staff is receiving calls regarding dead carp, but the City does not
have the means to collect them. Nafstad stated it is occurring in the Towne Lakes
and Villas areas.
Nafstad reported the participation of Albertville residents that participated in
Spring Clean Up Day doubled from the previous year.
2). Congressional Visit to Washington D.C.
Nafstad reported that St. Michael is sending a delegation to Washington D.C. in
June and the delegation will mainly focus on I-94. Their lobbyist has put together
an itinerary to meet with legislators. Nafstad inquired if any members of Council
would like to travel with the St. Michael delegation. Both Hendrickson and Olson
expressed interest in making the trip.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
May 27 Memorial Day, City Offices Closed
June 3 City Council, 7:00 p.m.
June 5-9 Albertville Friendly City Days
June 7 City Challenge, 5:00 p.m. Central Ball Field
June 10 STMA Ice Arena Board, 6:00 p.m.
June 11 Planning Commission, 7:00 p.m.
June 17 City Council, 7:00 p.m.
June 24 Joint Powers Water Board, 6:30 p.m.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of May 20, 2013
10. ADJOURN MEETING
Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 8:40 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 9
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\06 03 2013 Finance Bills Report (RCA).doc
Meeting Date: June 3, 2013
May 29, 2013
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, June 3, 2013 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator
Attachment: List of Claims (under separate cover)
Agenda Page 10
ST. MICHAEL-ALBERTVILLE ARENA BOARD MINUTES
May 13, 2013
6:00 p.m.
Present: Chairman Jeff Lindquist and Members, Gayle Weber, Kevin Kasel and Larry Sorensen were
present. Members Dan Wagner and Chris Schumm were absent. Also present: City
Administrator/PWD Adam Nafstad, City Finance Director Tina Lannes, Arena Manager Grant Fitch
and Youth Hockey Association Representatives, Tammy Tupper, Kurt Sjelin, Steve Gapinski, Adam
Smiglewski and Mike Marhula. The meeting was called to order at 6:04 p.m. by Chairman Lindquist.
Set Agenda
Members Kasel/Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Kasel moved to approve the minutes of the April 8, 2013 Board Meeting. All voted
aye.
Finance Reports
Chairman Lindquist inquired if the Ballard King payment in the amount of $2,125 was for the
addendum and the additional work requested for the addendum. Lannes clarified that the payment to
Ballard King was for phase two of completing the feasibility study and that an invoice for the
addendum has not been received. Members Sorensen/Weber moved to approve the April 2013 list of
claims in the amount of $14,734.11 and the April Financial Report as presented. All voted aye.
Lannes updated the Board that when Kern, DeWenter, Viere audited the City of Albertville Financial
Statements for 2012, which includes the cash balance for the STMA Arena, they recommended for
management to follow the Office of the State Auditors requirements and that it should be recognized
as a special district. Under a special district there are annual reporting requirements to the State in
accordance with Minnesota Statue 6.756. Since revenues exceed $202,000 the STMA Arena must
provide an annual audit and financial statements separate from the City of Albertville. This State
requirement has an estimated cost of $7,000-$9,000 annually. The audit amount is approximately
$5,000 and financial statements are approximately $2,000. Additional City staff time is not included in
the additional cost. Lannes mentioned that it would not make a difference who was managing the
arena, whether it be either City or the School District, the recommendation would be the same.
Sorensen clarified that he had asked the question when KDV presented the findings at the City Council
Meeting. Weber asked since KDV has been reviewing the financials for the past few years what is the
$9,000 set up. Lannes explained that the amount is cost for a separate audit and separate financial
statements in accordance with OSA standards. Lindquist stated that the current practice has been City
staff reviewing the arena financial statements which is included in the City audit, but it is more than
cursory audit. Nafstad stated it currently is more of an audit of cash balance as of December 31st.
Lindquist mentioned that now that it is a special district, the STMA Arena has to have its own set of
financial statements to comply with requirements of this statute and they have to be separately audited.
The trigger on that is revenue based and since we have exceeded that revenue for the past couple of
years we are required by statute to do this. Nafstad stated that KDV plans to attend the July meeting to
answer more in-depth questions regarding this requirement. Weber asked why doesn’t the Board
request bids for the audit and financial statements. Lannes stated that KDV would still be auditing part
of the STMA Arena because it is part of the City of Albertville cash flow as a fund. Lannes continued
by stating that we could go out for bids, but believes there is savings with KDV. Weber asked then
why the setup fee if they are already reviewing part of it. Lannes clarified that the setup fee is not for
KDV it is for preparing the financial statements with Abdo. Nafstad stated the City of Albertville uses
Abdo for compiling the actual financial statements incorporating all of the GASB standards, those are
the audited statements. Nafstad continued by mentioning as a staffing issue he would like to go
through one audit rather than two separate audits in a year. Lindquist asked if the amount would be the
Agenda Page 11
STMA Ice Arena
May 13, 2013 Minutes
Page 2
same annually or if it would change. Nafstad stated that the costs would be about the same annually
for the special district.
Arena Manager’s Report
Fitch updated the Board that the ice came out on April 9th and there was 45.25 hours rented before the
ice came out for the month of April. Youth Hockey had some requests for building a deck area over
the raised floor in the lobby and a place for trophies displayed. Nafstad mentioned that the deck or
platform presents a tripping hazard. Weber mentioned that if the deck is a safety hazard it would be
money well spent if fixed. Sorensen asked what it would cost. Nafstad stated that the platform itself
isn’t a large amount of work. The issue is where it should go, and how it should be constructed, and
believes it would be to engage someone to design or plan the platform/ramp.
Fitch went over the recommendation of disinfecting the arena a few times a year for a cost around
$3,000. This should be part of the budget discussion.
The STMA Arena summer rates for discussion. Currently it is A-$150, B-$145 and $125 if the group
books 40 or more hours, evenings or weekends. The Board had a discussion about rates for summer
ice. Lindquist/Kasel moved to keep the summer rates at A-$150, B-$145 and $125 if the group books
25 or more hours, evenings or weekends. All voted aye.
Fitch updated on the Youth Hockey event on April 27th with a minimum bill of $400 to cover
expenses.
Old Business
Ballard King Feasibility Report Addendum that addresses some issues raised by Youth Hockey:
Lindquist opened up for the Board members to ask questions or make comment on the addendum.
Kasel commented on depreciation mentioning that the STMA Arena Board does not have taxing
authority; therefore, to repair or fix the assets, depreciation needs to be funded and depreciation has to
be part of the cash flow discussion. Kasel continued to discuss the revised staffing level stating it is
very difficult to say we are doubling the size of the facility and only increasing labor by $12,000 or
10%. With a second sheet of ice there will likely have to be an assistant manager for the arena.
Sorenson mentioned that he agrees with Kasel on depreciation and we need to keep that in the
budgeting process and it will have to be paid for. Kasel mentioned depreciation is budgeted
optimistically over 50 years, as an example, the Metrodome lasted 30, which by comparison means the
arena’s depreciation should be greater, perhaps $130,000 a year with a second sheet of ice instead of
$80,000. Lindquist also agreed about the depreciation items the Board brought up from the addendum
along with the debt service where it stated that municipalities don’t include debt service as an expense
item. As part of an operating budget, this is not a municipality; it is a Joint Powers Board with the
responsibility to cash flow the arena, so someone has to pay the debt. Lindquist stated the debt service
seems to be the ongoing discussion that cannot be ignored and echoed the concerns of staffing levels
brought up by Kasel. Nafstad added from a staff prospective we disagree with the addendum and
agree with the Board that the items such as depreciation and debt service need to be budgeted and
funded. Nafstad continued by mentioning that for the cities, at least for business type activities and
enterprise funds, depreciation and debt service are accounted for. Lannes confirmed Nafstad’s
statements in response to Lindquist asking if the cities would consider not funding depreciation or debt
service. Lannes also mentioned whether it is budgeted and/or funded or not it is a requirement by
GASB in business type activity, enterprise funds, the expense is booked and rates are to cover those
expenses. Lindquist mentioned that we were not covering all of depreciation currently. Lannes
confirmed that statement and clarified that the Board only started budgeting and funding a portion of
depreciation as of January 2010 when the City of Albertville took over management and since that date
there is $75,000 of depreciation funded in total for the four years.
Agenda Page 12
STMA Ice Arena
May 13, 2013 Minutes
Page 3
Adam Smiglewski from Youth Hockey mentioned after meeting with Tina Lannes for about an hour
on May 13th to talk about depreciation that Youth Hockey is just going to accept the need to fund
depreciation and move on. Smiglewski started by saying that the Association has grown and is ever
changing especially under the newer parent’s perspective. Smiglewski was very shocked to learn
today after meeting with Lannes that when the arena was built, the two cities and school each
contributed $250,000 with an agreement with Youth Hockey to pay back the $750,000, which the three
entities ultimately ended by having to forgive. He continued to say about 75% of the current parents
don’t know that happened and he understands now about the comments the Board has stated over the
past few months that debt service cannot be funded by a promise from Youth Hockey because the
Association could disband and not have to honor any agreement. Smiglewski said he was shocked
how the Board has been so willing to forgive and move on from that and how supportive the Board has
been and also realizes how supportive the Board is of the kids.
Smiglewski stated that there is no objection to the need of a second sheet but the feasibility study
talked about ice saturation and the 35 mile radius, which parents are not willing to drive that far plus
these unused hours are not prime time hours. Youth Hockey agrees with the depreciation comments
and wants to move forward. There was discussion about the project cost and options.
Nafstad gave an update to the Board on the arena roof and the 292 Design Group. Upon site review,
292 Design Group and Nelson Rudy concluded that it is a condensation issue and the report offers
three options for consideration. The next step is to have the consultant provide preliminary plans and
cost estimates for the proposed options. The cost for them to provide this information is estimated to
be between $5,500-$6,500. Kasel/Sorensen moved to authorize staff move forward with the
professional services not to exceed $6,000. All Voted Aye.
Lannes presented the Board with four different budget options and stated staff needs Board direction.
Lannes updated the budget and provided the Board with the changes made since it was last presented
and stated that Youth Hockey does need the rate set this evening. Items not in the budget are cleaning,
and capital funding. Nafstad mentioned that staff is recommending a $10 rate increase and no assistant
manager. Nafstad stated we can work with different management strategies to assist Grant and utilized
the current staff at the STMA Arena. The Board discussed the rate increase recognizing that the last
rate increase was 2010, but they want to stay competitive with other rates. Linquist/Sorensen moved
to increase the hourly rate by $5.00 effective September 1, 2013. Making the rates: A - $190, B - $170
and leave the C - $155. All voted Aye.
Adjourn
Members Sorensen/Kasel moved to adjourn at 8:12 p.m. All voted aye.
Attest:
__________________________________
Tina Lannes, City Finance Director
Agenda Page 13
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\06 03 2013 Consent Parish Festival Gambling Permit RCA.doc
Meeting Date: June 3, 2013
May 30, 2013
SUBJECT: CONSENT - CITY CLERK – CHURCH OF ST. ALBERT LAWFUL GAMBLING
PERMIT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve the Church of St. Albert Lawful Gambling Exempt Permit Application
for the annual Parish Festival that will be held on October 13, 2013 at the St. Albert Parish
Center.
BACKGROUND: The Church of St. Albert has requested the City of Albertville to approve a
Lawful Gambling Permit for their Parish Festival in the fall. The Church of St. Albert is a non-
profit religious organization that holds fund-raising events throughout the year. Their
application for lawful gambling will allow them to conduct bingo, raffles, paddlewheels, pull
tabs and tip boards at the Festival. The Parish Festival will be held on October 13, 2013 at the
St. Albert Parish Center located at 11458 57th Street NE.
KEY ISSUES:
• The Church of St. Albert is a qualifying non-profit organization that has the opportunity
to apply for a Lawful Gambling Exempt Permit.
• The Parish Festival is an annual fund-raising event for the church.
• Council has the option to either approve or deny any gambling applications submitted.
• The Minnesota Gambling Control Board ultimately issues this type of permit, but
requires City and/or County approval before issuance.
FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant
for the gambling permit.
LEGAL CONSIDERATIONS: It is the City’s policy to review and approve or deny gambling
permit applications for gambling activity within the City.
Department/Responsible Person: Kimberly Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator
Attachments: Church of St. Albert Application for Lawful Gambling Permit
Agenda Page 14
Agenda Page 15
Agenda Page 16
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\Outdoor Music Event RCA.docx
Meeting Date: June 3, 2013
May 30, 2013
SUBJECT: PLANNING - OUTDOOR MUSIC EVENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
attached draft City Code amendment establishing a permit for minor outdoor music events.
MOTION TO: Approve Ordinance No. 2013-003, an amendment to Section 5-5-3 of the City
Code establishing an annual permit for conducting minor music events in the City of Albertville.
BACKGROUND: At the last Council meeting, Ms. Trish Holm, owner of the 152 Club,
addressed the City Council and inquired if the City would relax the City Code requirements for
outdoor music events. She specifically wished to hold smaller outdoor events with “acoustic
music” and more limited hours of 6:00 PM to 9:00 PM. Through the discussion, acoustic music
would include some amplification of both the vocals and instruments, but would not reach the
level of a rock band.
Ms. Holm provided ordinance information from other cities that demonstrated that Albertville
was more restrictive in their regulations of the outdoor events. The City Council directed staff to
research this issue and provide ordinance language that may be considered in addressing this
issue.
KEY ISSUES:
• The current outdoor music event language was originally drafted for an outdoor
concert/dance at the golf course.
• In 2011, the City amended the City Code to allow other businesses to hold outdoor music
events with conditions outlined in Section 5-5-3 of the City Code.
• The City has received nuisance complaints associated with past permits issued to the 152
Club. The expansion of outdoor events must be sensitive to adjoining neighborhoods.
• Acoustic music is defined as being non-amplified. This term does not fit the current
requests if a microphone or sound system is used. Other cities do not use the term
acoustic in their regulations.
• The proposed ordinance attempts to accommodate minor outdoor music events in the
following ways:
o The minor music event will be an annual permit issued each calendar year. The
permit is held by the property owner who must comply with all City standards or
risk revocation of the permit or denial of future permits if violations occur and
persist.
o The ordinance does not limit the number of events but it does limit the season for
events and requires the City Council to approve a schedule for events to provide
some relief to adjoining neighborhoods.
Agenda Page 17
Mayor and Council Request for Action – June 3, 2013
Planning - Outdoor Music Events Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\060313\Outdoor Music Event RCA.docx
Meeting Date: June 3, 2013
o The commercial site must provide the stage and performance setbacks from
residential properties same as a major event. This provides protection to residential
neighborhoods and limits the number of properties eligible for the permit.
o The minor music event has more limited hours for performances.
o The minor music volume shall not be audible at property lines shared with
residential neighborhoods.
o The City Council may place additional conditions on the minor music event permit
to insure compatible land use relationships with adjoining neighborhoods.
POLICY/PRACTICES CONSIDERATIONS: Any amendment to the City Code is a policy
decision of the City Council. Staff has prepared the draft code amendment in an attempt to
balance the wishes of the businesses along with the needs of the adjoining residents. The City
Council should review the code amendment, take public testimony, and modify the standards to
best fit the needs of the City.
FINANCIAL CONSIDERATIONS: None.
LEGAL CONSIDERATIONS: The change of the City Code will have application to all
commercial zoned properties wishing to pursue minor outdoor music events.
Department/Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator
Attachments: Ordinance No. 2013-003
Agenda Page 18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2013 – 003
AN ORDINANCE AMENDING SECTION 5-5-3 (EXCEPTION; OUTDOOR MUSICAL
PERFORMANCES) OF CHAPTER 5 (NOISE CONTROL), TITLE 5 (HEALTH AND
SANITATION) OF THE ALBERTVILLE CITY CODE, RELATING TO THE
PERFORMANCE STANDARDS FOR OUTDOOR MUSIC EVENTS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
SECTION 1. Section 5-5-3 (Exception; Outdoor Musical Performances) of Chapter 5 (Noise
Control) is hereby amended as follows:
5-5-3: EXCEPTION; OUTDOOR MUSICAL PERFORMANCES: The provisions
of section 5-5-1 and subsection 5-5-2E of this chapter do not apply to outdoor
musical performances which have a permit approved and issued by the City Council. The
following criteria shall apply to issuance of a live major outdoor musical performance permit:
A. Any person, organization, and/or entity shall be limited to a maximum of two (2) major
permits per year. No commercial property shall host more than three (3) major events in
a calendar year.
B. The permit applicant must pay a permit fee as set by the City Council by ordinance and
provide information and/or a plan(s) that demonstrates that the site event will comply
with the performance standards of this code.
C. The permit applicant must demonstrate that there will be adequate sanitary facilities for
the event.
D. The permit applicant must demonstrate that there will be adequate security and fencing to
control access to the event at the location of the outdoor musical performance.
E. The permit applicant must have sufficient off-street parking. The music event shall not
occupy required parking for the principal use of the site.
F. The major outdoor musical performance must not interfere with other commercial and
governmental activities or with the quiet enjoyment of residential property.
G. The stage, performers, speakers and amplifiers are located three hundred feet (300’) from
any residence located in a residential zoning district.
H. The stage, speakers, and amplifiers are arranged in a design and manner that does not
directly broadcast music at or toward a residence within three hundred feet (300’) of the
stage.
Agenda Page 19
City of Albertville
County of Wright
Ordinance No. 2013 - 003
Outdoor Music Performances
I. Major outdoor music events shall be allowed between May 15th and October 15th and the
live outdoor musical performance shall only occur on the dates and during the hours
designated by the City Council.
J. Major outdoor music events shall not perform beyond 12:00 midnight.
K. The volume of the outdoor musical performance must be reasonable. The permit holder
shall comply with all requests of the Sheriff’s Department to reduce volumes to mitigate
nuisance complaints. (Ord. 2004-05, 6-7-2004)
L. Failure to abide by these standards or the receipt of nuisance complaints may be grounds
for denial of future major outdoor musical permits for the property.
M. Minor Live Outdoor Music Permit. An annual permit may be issued by the City Council
for the operation of outdoor live music events in a manner that will not unreasonably
disturb the peace, quiet, or comfort of adjoining residential neighborhoods. The
following criteria shall apply to the issuance of a minor live outdoor music event permit:
1. The minor live outdoor music event permit may only be issued to commercial
properties.
2. The permit shall be issued annually for a calendar year. Minor live outdoor music
events shall only be allowed between the dates of May 15th to October 15th.
3. The permit applicant shall provide a calendar that identifies the days in the week
when minor live outdoor events may occur. The City Council, in consideration of
the permit, may place limits on the number of minor live outdoor music events.
Events outside the approved calendar shall be prohibited.
4. Minor live outdoor music events shall comply with all the stage and performance
setbacks of a major outdoor music event, as outlined in Section 5-5-3 of the city
code.
5. Minor live outdoor music events shall not perform between 10:00 PM and 11:00
AM.
6. The volume of the minor live outdoor music performances must be reasonable so
as not to be audible at the shared property line with a residentially zoned property.
The permit holder shall comply with all requests of the Sheriff’s Department to
mitigate nuisance complaints.
7. In review of a minor live outdoor music event permit, the City may impose
additional conditions deemed necessary to mitigate nuisance complaints and
protect adjoining properties. Such conditions may include, but not be limited to,
the following:
Page 2
Agenda Page 20
City of Albertville
County of Wright
Ordinance No. 2013 - 003
Outdoor Music Performances
a. Limit the days of the week for minor live outdoor music events.
b. Restrict the hours of the minor live music event beyond those stated in
Section 5-5-3.M.5 of this code.
c. Limit the size and location of minor live outdoor music events.
d. Limit amplification or type of instruments (i.e., prohibit percussion
instruments or brass wind instruments).
8. Failure to abide by the standards and conditions of the minor live outdoor music
event permit or the receipt of nuisance complaints may be grounds for denial or
revocation of the minor live outdoor music event permit for a property.
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY
FOLLOWING ITS PASSAGE AND PUBLICATION.
Approved by the Albertville City Council this 3rd day of June 2013.
Jillian Hendrickson, Mayor
______________________________
Kimberly A. Olson, City Clerk
Page 3
Agenda Page 21
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\Firefighter RCA.doc
Meeting Date: June 3, 2013
May 30, 2013
SUBJECT: FULL-TIME CITY EMPLOYEES AS REGULAR FIREFIGHTERS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Employee Agreement For Paid On-Call Work With the Albertville
Fire Department and authorize City Public Works employees to become regular paid on-call
firefighters provided they enter into this Agreement.
BACKGROUND: In the past few years, Albertville has experienced a decrease in the number of
firefighters who can respond to day-time calls as many of the City’s firefighters work in the
Metro area. Recently, the City Council has authorized regular, full-time Public Works
employees to become limited members of the fire department to respond during work hours only.
These employee-firefighters typically drive the fire trucks and help out at the scene, but do not
do the actual firefighting. At least one City employee has requested to be able to become a
regular paid on-call firefighter who would be able to perform all normal firefighter functions and
would be able to respond to emergency calls after normal public works hours. This raises a few
but important questions.
First, all regular firefighters are paid from $8 to $12 per hour for firefighter work and $7.50
per hour for training. Public Works employees are paid considerably more per hour. Currently,
when a Public Works employee responds to a call during regular work hours, he earns his regular
Public Works pay. However, staff believes that regular employee/firefighters should continue to
receive Public Works pay when responding to calls during regular Public Works working hours,
but receive fire fighter pay of $8 to $12 per hour for firefighter work (or $7.50 per hour for
training) performed after regular Public Works working hours.
Second, because these City employees already work 40 hours per week, any emergency
responses after hours will result in work over 40 hours per week, which will require overtime
pay for any hours worked over 40 hours per week. Overtime is paid at time-and-a-half. The
question is time-and-a-half at which rate, regular Public Works pay or firefighter pay? The
Federal Fair Labor Standards Act (“FLSA”) allows to options: 1) calculate overtime pay as 1.5
times the blending of the two rates in proportion to the hours worked; or 2) the employee and
City agree ahead of time what the overtime rate would be. Under the first option, the overtime
pay rate would change every pay period based on the proportion of Public Works hours worked
to the proportion of firefighter hours worked. This would require manually calculating pay every
time there is firefighter overtime, which would be cumbersome and time consuming. The second
option allows the City and employee to agree on which rate would apply.
Staff is recommending that the second option be used, and that the overtime rate be agreed
upon at 1.5 times the firefighter’s pay rate for any overtime hours worked as a firefighter. For
example, if a Public Works employee were paid $22 per hour for his regular wage and $10 per
Agenda Page 22
Mayor and Council Request for Action – June 3, 2013
Full-Time City Employees as Regular Firefighters Page 2 of 3
M:\Public Data\City Council\Council Packet information\2013\060313\Firefighter RCA.doc
Meeting Date: June 3, 2013
hour as a firefighter and he worked his regular 40 hours of Public Works time and 4 hours of
firefighter time, his pay would be $880 regular pay (40 hours x $22) plus $60 overtime pay (4
hours x $10 x 1.5 overtime rate) for a total of $940. If the same employee worked 44 hours of
Public Works time and no firefighter time, his pay would be $880 regular pay (40 hours x $22)
plus $132 overtime pay (4 hours x $22 x 1.5 overtime rate) for a total of $1,012.
A sample contract to be entered into between the City and the employee is attached. Staff
does not recommend allowing Public Works employees to become regular firefighters unless
they agree to be paid overtime at time-and-a-half based on the firefighter rate, as this is the rate
of pay that is closest to what the non-regular employee firefighters are paid (we must pay
overtime by law).
KEY ISSUES:
• Allowing Public Works employees to also become regular firefighters provides a source
of semi-trained, reliable firefighters who can respond during the day or night.
• Since the employees are a proven commodity, they will more likely be suitable
candidates for firefighters than the general public.
• City employees must be paid overtime at time-and-a-half for all hours worked over 40
per week, and virtually all training and after hours responses will generate overtime pay.
• The City and the employee can agree to base the overtime on the firefighter rate of pay
for any hours over 40 hours that are also firefighter hours.
POLICY/PRACTICES CONSIDERATIONS: The City Council has already authorized City
Public Works employees to act as limited firefighters during regular work hours. Authorizing
such employees to become regular firefighters would extend this policy to allow after-hours
emergency response by these employees.
FINANCIAL CONSIDERATIONS: Allowing this policy change will have a slight negative
impact on the Fire Department budget as virtually all training and after-hours response by Public
Works employees will be at 1.5 times the regular firefighter pay. The magnitude of that impact
depends on how many Public Works employees become regular firefighters and how often they
respond to after hours calls and attend paid training sessions.
LEGAL CONSIDERATIONS: The City Attorney has researched this issue extensively and
believes that the proposal set out in this RCA complies with current state and federal labor law.
The attached agreement is modeled after an agreement used elsewhere in Minnesota. There
remains some question under current statutory law as to whether a City employee can collect
both PERA and Firefighter Relief Association retirement. To date, there has been one District
Court case which has found that an employee can collect both, but because that case is not an
Appellate Court case, it is not binding law in Minnesota. It is, however, the best source we have
at this point and the City Attorney recommends we follow that case until such time as an
Appellate Court case on this issue is decided or the Legislature clears up the ambiguity in current
law.
Agenda Page 23
Mayor and Council Request for Action – June 3, 2013
Full-Time City Employees as Regular Firefighters Page 3 of 3
M:\Public Data\City Council\Council Packet information\2013\060313\Firefighter RCA.doc
Meeting Date: June 3, 2013
Department/Responsible Person: Tate Mills, Fire Chief
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: Employee Agreement For Paid On-Call Work With the Albertville Fire
Department
Agenda Page 24
Page 1 of 2
EMPLOYEE AGREEMENT FOR PAID ON-CALL WORK WITH THE ALBERTVILLE FIRE
DEPARTMENT
Thank you for your dedication to the citizens and community of the City of Albertville
by serving on the Albertville Volunteer Fire Department. Since you are employed
primarily by the City in the full-time position of Public Works Employee, it is likely that
your additional work as a Volunteer Firefighter may cause you to accrue more than 40
hours in a given workweek which are then considered overtime hours worked for the
City.
Under the Fair Labor Standards Act (hereinafter, FLSA), your hours are cumulatively
aggregated for the purposes of calculating payment for your overtime service. The
FLSA provides that a City may calculate your overtime rate of pay based upon the work
you actually perform in excess of your regular and primary full-time position with the
City, based upon your expressed agreement and consent.
Based upon your agreement, actual time worked as a firefighter will be used for
determining overtime compensation for hours worked performing firefighter duties.
For 2013, your firefighter rate of pay is $8.00 per hour for emergency response calls and
$7.50 per hour for training. When you have worked more than 40 hours in a week and
some of those hours were spent performing emergency response work or training, your
overtime pay for the number of hours worked over 40 hours that are also firefighter
hours will be calculated at 1.5 times the emergency response or training rates of pay set
out above (depending upon which category of work was performed).
Vacation, sick and other compensatory time used at the employee’s primary service to
the City is excluded from computation of the total hours worked for the purpose of
calculating firefighter overtime. It is your responsibility to calculate, document and
submit all hours worked as a volunteer firefighter using a tracking sheet as established
by the Fire Department.
Also, please note that you will not receive Public Employees Retirement Association
compensation for your hours worked as a firefighter. You will instead receive benefits
Agenda Page 25
Page 2 of 2
under the Firefighter Relief Association as established by the Fire Department, so long
as receiving both PERA and Firefighter Relief Association benefits are permitted by law.
I have read and understand this agreement, and have been provided sufficient time to
review the terms and conditions as provided herein. I accept employment and
compensation under the terms and conditions as set forth herein, including calculation
of overtime hours and the rate of pay for those hours as established or otherwise set
forth herein.
___________________________________
[Employee Name]
[Date]
CITY OF ALBERTVILLE
___________________________________
Jillian Hendrickson, Mayor
___________________________________
Kimberly Olson, City Clerk
Agenda Page 26
Page 1 of 1
Couri & Ruppe, P.L.L.P.
Memo
To: Adam Nafstad, City Administrator; Albertville City Council
From: Mike Couri
Date: May 29, 2013
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Assessment. Mediation in the Knechtl case is scheduled for June 17th. I
have requested a closed meeting to discuss negotiation strategy at the June 3rd
meeting.
• Pond Property Purchase. John Darkenwald is not yet ready to meet to discuss
the terms of a sale/use of the recently-appraised City lot behind the outlet mall.
• Charter Cable/televising of Council meetings. I have not received answers to
my questions from Charter yet. I am continuing to contact them.
• City Employees as Firefighters. An overtime agreement and an RCA are on the
agenda to allow City employees to serve as regular firefighters.
• Insurance Requirements for Construction Projects. I have been working with
Bolton & Menk Inc., Adam, and the League of Minnesota Cities to make sure that
we require construction contractors to have the correct insurance policies in place
before beginning work for the City.
Agenda Page 27
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\2013 Street Improvments Award (RCA).doc
Meeting Date: June 3, 2013
May 29, 2013
SUBJECT: ENGINEERING – 2013 STREET, UTILITY AND TRAIL IMPROVEMENTS
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
acceptance of the lowest bid received for the 2013 Street, Utility and Trail Improvements project.
It is respectfully requested that the Mayor and Council consider the following motion:
MOTION TO: Accept the low bid of Oman Brothers, Inc. said “Low Bidder” in the amount
$403,898.54 for the construction of the 2013 Street, Utility, and Trail Improvements project in
accordance with the plans and specifications and the advertisement for bid; and authorizing and
directing the City Administrator and City Clerk to enter into a contract with said “Low Bidder”
for construction of the improvements on behalf of the City of Albertville.
INFORMATION: As directed by the Council, the proposed 2013 Improvements project was
advertised and on May 28, 2013, bids for the improvements were opened. A total of four (4) bids
were received with quotes ranging from $403,898.54 to $507,186.45, as shown on the attached Bid
Abstract.
The scope of the 2013 Improvements and associated costs include:
Street Reclamation and Pavement (Engineer’s Estimate = $304,470 / Low Bid = $256,897)
Project streets include: Lachman Avenue ne, between 53rd Street NE and Lachman Circle
NE; Lachman Circle NE; Lambert Avenue NE, between 53rd Street NE and 54 ½ Streets
NE; 54th Place NE; and, 54th Street NE, between Lambert Avenue NE and 54th Place NE.
In general, the improvements will include a combination of curb repair, pavement
reclamation and pavement resurfacing.
Cedar Creek Watermain Extension (Engineer’s Estimate = $37,384 / Low Bid = $49,330)
Includes extension of a watermain across CSAH 18 (Jason Avenue NE) to provide
hydrant protection to the Cedar Creek club house and allow for a service connection if
desired by the golf course.
Four Seasons Park Trail (Engineer’s Estimate = $37,528 / Low Bid = $35,759.46)
Includes bituminous repairs and 2-inch overlay of park trail system, together with related
ADA and minor park improvements.
CSAH 18 Trail Connection (Engineer’s Estimate = $59,928 / Low Bid = 61,913)
Includes approximately 1,500 feet of bituminous trail construction to complete the trail
segment between Kahl Avenue NE and the new STMA school campus. Easement from
the two adjacent property owners will be needed to construct the trail and staff is
currently in negotiations with the property owners.
Agenda Page 28
Mayor and Council Request for Action – May 29, 2013
2013 Street, Trail and Utility Improvements Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\060313\2013 Street Improvments Award (RCA).doc
Meeting Date: June 3, 2013
Omann Brothers, Inc., of Albertville, submitted the low bid for the project in the amount of
$403,898.54. Omann Brother’s is very familiar with this type of project and has completed several
similar projects in Albertville and surroundings communities.
KEY ISSUES:
• Project is consistent with draft 5-Year Street Improvement Plan
• The Engineer’s Estimate for the improvements was $439,309.
• Low Bid for the project is $403,898.54
• Low Bid Received by Omann Brother’s, Inc.
POLICY CONSIDERATIONS: Acceptance of bids and award of contracts is subject to Mayor
and City Council approval.
FINANCIAL CONSIDERATIONS: The proposed project will be funded through the 2013
street and trail budgets, capital reserves, and water trunk funds. The low bid amount is for
$403,899. This figure does not include the overhead costs associated with the easements or
construction inspection. Capital fund balances are approximately as follows: Street -$469,000;
Parks and Trail - $81,000; Water Trunk - $600,000.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize
municipal improvements and to accept or reject bids for municipal improvements.
Department/Responsible Person: Adam Nafstad, City Administrator/PWD
Attachments: Bid Abstract
Available Upon Request: Plans, Specification, Easement Exhibits, and Estimates
Agenda Page 29
ABSTRACT OF BIDS
2013 STREET, UTILITY AND TRAIL IMPROVEMENTS
CITY OF ALBERTVILLE, MN
BMI PROJECT # R16.106332
1234
Date:
ITEM APPROX.
NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
1 MOBILIZATION 1 LUMP SUM $2,000.00 $2,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $12,800.00 $12,800.00
2 REMOVE CONCRETE CURB & GUTTER 750 LIN FT $3.10 $2,325.00 $4.50 $3,375.00 $4.06 $3,045.00 $8.48 $6,360.00
3 REMOVE BITUMINOUS PAVEMENT 110 SQ FT $5.00 $550.00 $1.75 $192.50 $8.73 $960.30 $5.03 $553.30
4 REMOVE CONCRETE PAVEMENT 100 SQ FT $5.00 $500.00 $2.75 $275.00 $8.73 $873.00 $9.96 $996.00
5 SUBGRADE EXCAVATION 975 CU YD $10.77 $10,500.75 $22.00 $21,450.00 $19.40 $18,915.00 $10.09 $9,837.75
6 SALVAGED AGGREGATE IN STOCKPILE (LV) 518 CU YD $6.00 $3,108.00 $6.50 $3,367.00 $10.01 $5,185.18 $22.14 $11,468.52
7 BITUMINOUS PAVEMENT RECLAMATION (10") 14625 SQ YD $1.33 $19,451.25 $1.45 $21,206.25 $1.51 $22,083.75 $1.68 $24,570.00
8 TYPE SP 9.5 WEARING COURSE MIX (2,B) 1266 TON $58.50 $74,061.00 $57.50 $72,795.00 $62.93 $79,669.38 $69.27 $87,695.82
9 TYPE SP 12.5 NON-WEARING COURSE MIX (3,B) 2100 TON $54.95 $115,395.00 $55.50 $116,550.00 $61.95 $130,095.00 $62.26 $130,746.00
10 ADJUST VALVE BOX 12 EACH $175.00 $2,100.00 $400.00 $4,800.00 $210.00 $2,520.00 $214.22 $2,570.64
11 ADJUST DRAINAGE STRUCTURE 4 EACH $382.76 $1,531.04 $150.00 $600.00 $420.00 $1,680.00 $428.43 $1,713.72
12 ADJUST FRAME AND RING CASTING 13 EACH $600.00 $7,800.00 $475.00 $6,175.00 $420.00 $5,460.00 $703.47 $9,145.11
13 CONCRETE CURB & GUTTER 750 LIN FT $18.06 $13,545.00 $17.50 $13,125.00 $17.59 $13,192.50 $18.74 $14,055.00
14 6" CONCRETE DRIVEWAY PAVEMENT (W/6" AGGREGATE BASE) 210 SQ FT $7.75 $1,627.50 $7.00 $1,470.00 $5.25 $1,102.50 $5.89 $1,236.90
15 TRAFFIC CONTROL 1 LUMP SUM $1,022.00 $1,022.00 $2,000.00 $2,000.00 $1,050.00 $1,050.00 $1,071.07 $1,071.07
16 STORM DRAIN INLET PROTECTION 15 EACH $92.00 $1,380.00 $150.00 $2,250.00 $125.00 $1,875.00 $107.11 $1,606.65
$256,896.54 $278,630.75 $292,706.61 $316,426.48
17 MOBILIZATION 1 LUMP SUM $1,100.00 $1,100.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,866.85 $2,866.85
18 REMOVE RETAINING WALL (TIMBER) 150 LIN FT $3.00 $450.00 $3.50 $525.00 $12.00 $1,800.00 $5.89 $883.50
19 REMOVE CONCRETE CURB & GUTTER 28 LIN FT $10.00 $280.00 $9.50 $266.00 $6.00 $168.00 $11.78 $329.84
20 REMOVE BITUMINOUS PAVEMENT 250 SQ FT $2.00 $500.00 $1.75 $437.50 $8.39 $2,097.50 $5.03 $1,257.50
21 REMOVE CONCRETE PAVEMENT 50 SQ FT $10.00 $500.00 $2.75 $137.50 $8.39 $419.50 $11.91 $595.50
22 TOPSOIL BORROW (LV) 180 CU YD $19.61 $3,529.80 $7.50 $1,350.00 $26.40 $4,752.00 $28.06 $5,050.80
23 MILL AND PATCH BITUMINOUS PAVEMENT (TRAIL) 400 LIN FT $6.25 $2,500.00 $14.50 $5,800.00 $11.78 $4,712.00 $14.68 $5,872.00
24 BITUMINOUS CURB 150 LIN FT $10.00 $1,500.00 $10.00 $1,500.00 $14.40 $2,160.00 $9.10 $1,365.00
25 2” TYPE SP 9.5 WEARING COURSE MIX (B) (TRAIL OVERLAY) 2190 SQ YD $8.75 $19,162.50 $8.00 $17,520.00 $10.55 $23,104.50 $8.37 $18,330.30
26 4" CONCRETE WALK (W/6" AGGREGATE BASE) 300 SQ FT $8.14 $2,442.00 $5.75 $1,725.00 $12.00 $3,600.00 $4.28 $1,284.00
27 CONCRETE CURB & GUTTER 28 LIN FT $19.06 $533.68 $17.50 $490.00 $25.00 $700.00 $18.74 $524.72
28 TRUNCATED DOMES 48 SQ FT $30.96 $1,486.08 $30.00 $1,440.00 $52.50 $2,520.00 $32.13 $1,542.24
29 TRAFFIC CONTROL 1 LUMP SUM $511.00 $511.00 $500.00 $500.00 $750.00 $750.00 $535.54 $535.54
30 HYDROSEEDING W/SEED (250GR & 270RT) & FERT. 1090 SQ YD $1.16 $1,264.40 $1.15 $1,253.50 $2.10 $2,289.00 $1.23 $1,340.70
$35,759.46 $37,944.50 $54,072.50 $41,778.49
31 MOBILIZATION 1 LUMP SUM $3,500.00 $3,500.00 $5,000.00 $5,000.00 $6,500.00 $6,500.00 $4,400.00 $4,400.00
32 HYDRANT 1 EACH $4,773.00 $4,773.00 $4,000.00 $4,000.00 $6,300.00 $6,300.00 $6,426.44 $6,426.44
33 6" GATE VALVE AND BOX 1 EACH $2,043.36 $2,043.36 $1,750.00 $1,750.00 $2,100.00 $2,100.00 $2,142.15 $2,142.15
34 8" GATE VALVE AND BOX 1 EACH $2,322.00 $2,322.00 $2,225.00 $2,225.00 $2,100.00 $2,100.00 $2,142.15 $2,142.15
35 CONNECT TO EXISTING WATERMAIN 1 EACH $3,384.96 $3,384.96 $1,500.00 $1,500.00 $1,575.00 $1,575.00 $1,606.61 $1,606.61
36 6" PVC WATERMAIN C900 6 LIN FT $41.28 $247.68 $50.00 $300.00 $53.00 $318.00 $53.55 $321.30
37 8" PVC WATERMAIN C900 50 LIN FT $49.54 $2,477.00 $60.00 $3,000.00 $79.00 $3,950.00 $80.33 $4,016.50
38 8" PVC WATERMAIN C900 RESTRAINED JOINT 75 LIN FT $56.76 $4,257.00 $75.00 $5,625.00 $79.00 $5,925.00 $80.33 $6,024.75
39 20" STEEL CASING PIPE (JACKED) 60 LIN FT $275.00 $16,500.00 $400.00 $24,000.00 $420.00 $25,200.00 $428.43 $25,705.80
40 WATERMAIN FITTINGS 230 POUND $3.10 $713.00 $8.50 $1,955.00 $11.00 $2,530.00 $10.71 $2,463.30
41 TRAFFIC CONTROL 1 LUMP SUM $7,971.60 $7,971.60 $7,300.00 $7,300.00 $8,200.00 $8,200.00 $8,354.37 $8,354.37
42 SILT FENCE, TYPE MACHINE SLICED 60 LIN FT $2.58 $154.80 $2.40 $144.00 $3.78 $226.80 $2.57 $154.20
43 STORM DRAIN INLET PROTECTION 2 EACH $92.00 $184.00 $150.00 $300.00 $200.00 $400.00 $107.11 $214.22
44 FILTER LOG TYPE WOOD FIBER BIOROLL 40 LIN FT $3.51 $140.40 $3.40 $136.00 $42.00 $1,680.00 $3.64 $145.60
45 HYDROSEEDING W/SEED (250GR & 270RT) & FERT. 290 SQ YD $1.16 $336.40 $1.15 $333.50 $2.10 $609.00 $1.23 $356.70
46 SODDING TYPE LAWN 70 SQ YD $4.64 $324.80 $4.50 $315.00 $6.30 $441.00 $4.82 $337.40
$49,330.00 $57,883.50 $68,054.80 $64,811.49
47 MOBILIZATION 1 LUMP SUM $2,500.00 $2,500.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $4,000.00 $4,000.00
48 CLEARING AND GRUBBING 1 LUMP SUM $2,476.80 $2,476.80 $1,750.00 $1,750.00 $2,295.00 $2,295.00 $1,178.18 $1,178.18
49 REMOVE CONCRETE CURB & GUTTER 38 LIN FT $5.00 $190.00 $8.50 $323.00 $6.00 $228.00 $11.78 $447.64
50 REMOVE PIPE CULVERT 135 LIN FT $8.26 $1,115.10 $5.50 $742.50 $11.00 $1,485.00 $22.49 $3,036.15
51 REMOVE CONCRETE PAVEMENT 128 SQ FT $1.44 $184.32 $2.75 $352.00 $10.44 $1,336.32 $9.96 $1,274.88
52 SALVAGE SIGN TYPE C 2 EACH $25.80 $51.60 $50.00 $100.00 $75.00 $150.00 $26.78 $53.56
53 COMMON EXCAVATION (EV) (P) 346 CU YD $10.11 $3,498.06 $9.50 $3,287.00 $21.22 $7,342.12 $30.81 $10,660.26
54 SUBGRADE EXCAVATION 100 CU YD $10.11 $1,011.00 $25.00 $2,500.00 $27.39 $2,739.00 $14.14 $1,414.00
55 COMMON BORROW (CV) (P) 785 CU YD $8.00 $6,280.00 $12.00 $9,420.00 $10.25 $8,046.25 $16.49 $12,944.65
56 SALVAGED AGGREGATE FROM STOCKPILE (CV) 370 CU YD $1.00 $370.00 $19.30 $7,141.00 $13.99 $5,176.30 $22.14 $8,191.80
57 AGGREGATE SURFACING, CLASS 2 40 TON $30.00 $1,200.00 $40.00 $1,600.00 $36.00 $1,440.00 $51.51 $2,060.40
58 AGGREGATE BASE, CLASS 5 (CV) 80 CU YD $18.12 $1,449.60 $27.00 $2,160.00 $30.00 $2,400.00 $57.60 $4,608.00
59 3” TYPE SP 9.5 WEARING COURSE MIX (B) (TRAIL) 1350 SQ YD $14.25 $19,237.50 $11.70 $15,795.00 $17.12 $23,112.00 $11.61 $15,673.50
60 12" CS PIPE CULVERT 24 LIN FT $24.77 $594.48 $25.50 $612.00 $26.25 $630.00 $26.78 $642.72
61 18" CS PIPE CULVERT 133 LIN FT $28.90 $3,843.70 $29.50 $3,923.50 $26.25 $3,491.25 $26.78 $3,561.74
62 12" CS PIPE APRON 2 EACH $185.76 $371.52 $175.00 $350.00 $158.00 $316.00 $160.77 $321.54
63 18" CS PIPE APRON 2 EACH $258.00 $516.00 $200.00 $400.00 $210.00 $420.00 $214.22 $428.44
64 ADJUST HYDRANT & VALVE 2 EACH $2,291.04 $4,582.08 $1,000.00 $2,000.00 $840.00 $1,680.00 $856.86 $1,713.72
65 ADJUST VALVE BOX 5 EACH $227.04 $1,135.20 $400.00 $2,000.00 $210.00 $1,050.00 $214.21 $1,071.05
66 4" CONCRETE WALK (W/6" AGGREGATE BASE) 200 SQ FT $8.14 $1,628.00 $5.75 $1,150.00 $12.00 $2,400.00 $4.28 $856.00
67 CONCRETE CURB & GUTTER 38 LIN FT $22.00 $836.00 $17.50 $665.00 $25.00 $950.00 $18.74 $712.12
68 TRUNCATED DOMES 48 SQ FT $30.96 $1,486.08 $30.00 $1,440.00 $52.50 $2,520.00 $32.13 $1,542.24
69 TRAFFIC CONTROL 1 LUMP SUM $1,022.00 $1,022.00 $500.00 $500.00 $1,200.00 $1,200.00 $1,071.07 $1,071.07
70 INSTALL SIGN TYPE C 2 EACH $127.75 $255.50 $225.00 $450.00 $300.00 $600.00 $133.89 $267.78
71 SILT FENCE, TYPE MACHINE SLICED 140 LIN FT $2.58 $361.20 $2.40 $336.00 $3.78 $529.20 $2.57 $359.80
72 STORM DRAIN INLET PROTECTION 5 EACH $92.00 $460.00 $150.00 $750.00 $200.00 $1,000.00 $107.11 $535.55
73 FILTER LOG TYPE WOOD FIBER BIOROLL 280 LIN FT $3.51 $982.80 $3.40 $952.00 $5.25 $1,470.00 $3.64 $1,019.20
74 HYDROSEEDING W/SEED (250GR & 270RT) & FERT. 3400 SQ YD $1.16 $3,944.00 $1.15 $3,910.00 $2.10 $7,140.00 $1.23 $4,182.00
75 EROSION CONTROL BLANKET, CAT 3 W/SEED (250GR) & FERT. 200 SQ YD $1.65 $330.00 $1.60 $320.00 $3.15 $630.00 $1.71 $342.00
$61,912.54 $69,929.00 $89,776.44 $84,169.99
$403,898.54 $444,387.75 $504,610.35 $507,186.45
HARDRIVES INC.
SCHEDULE A - STREET IMPROVEMENTS
5/28/2013 OMANN BROTHERS PAVING KNIFE RIVER CORPORATION MID MINNESOTA HOT MIX
ALBERTVILLE, MN SAUK RAPIDS, MN ANNANDALE, MN ROGERS, MN
BID TOTAL SCHEDULE D:
BID TOTAL SCHEDULE A + B + C + D:
BID TOTAL SCHEDULE A:
SCHEDULE B - FOUR SEASONS PARK TRAIL OVERLAY
BID TOTALSCHEDULE B:
SCHEDULE C - WATERMAIN EXTENSION
BID TOTAL SCHEDULE C:
SCHEDULE D - JASON AVE TRAIL
Agenda Page 30
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\060313\RCA (70th Street Seal Coat).doc
Meeting Date: June 3, 2013
May 29, 2013
SUBJECT: MACIVER AVENUE NE SEAL COAT WITH OTSEGO
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion regarding joint improvements to 70th Street NE with the City of Otsego:
MOTION TO: Approve seal coating of 70th Street NE, between CSAH 19 and MacIver Avenue
NE, and related work, per the City of Otsego’s 2013 Street Maintenance Project plans and
specifications, and to reimburse the City of Otsego for Albertville’s portion of the project costs,
which are estimated to be approximately $11,050.
INFORMATION: Albertville has been informed that Otsego plans to include 70th Street NE
as part of the Otsego 2013 Street Maintenance Project and would like Albertville to participate in
the funding. As a border road between the two cities, one-half of 70th Street between CSAH 19
and MacIver Avenue NE is within the corporate limits of Albertville.
The City of Otsego has developed and approved plans and specifications for their 2013 Street
Maintenance Project and subsequently bid and awarded the project to Pearson Bros., Inc. of
Hanover (low bidder). Albertville’s cost to seal coat one-half of the approximate 1-mile shared
segment is approximately $11,050, which generally includes seal coating and re-striping of
pavement markings.
KEY ISSUES:
• The proposed cost share is generally consistent with the 2007 70th Street NE Agreement.
• Seal coating is a common street preservation practice designed to extend the life of pavement
and is recommended for MacIver.
• Otsego Plans and Specifications and Bid Abstract are on file.
FINANCIAL CONSIDERATIONS: Budgeted 2013 Street Improvement funds would be used
to reimburse Otsego Albertville’s share of the project.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and
authorize municipal improvements.
Department/Responsible Person: Adam Nafstad, City Administrator/PWD
Attachments: Engineer’s Estimated Cost Share
Agenda Page 31
Engineers Estimate
City of Otsego
2013 70TH STREET SEAL COAT AND FOG SEAL
Schedule "A" - FOG & SEAL COAT
Item No.Description Unit Price Extension
1 2355.502 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H 1,397 GAL $0.29 $405.13
2 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P) 2,934 GAL $2.99 $8,772.66
3 2356.XXX SEAL COAT AGGREGATE (FA-2)13,975 SY $0.73 $10,201.75
Total FOG & SEAL COAT $19,379.54
Schedule "B" - STRIPING
Item No.Description Unit Price Extension
1 2582.501 PAVEMENT MESSAGE (ARROW) - PAINT 3 EACH $29.00 $87.00
2 2582.502 4" DOUBLE SOLID LINE YELLOW - PAINT 4,644 LF $0.14 $650.16
3 2582.502 4" SOLID LINE WHITE - PAINT 9,796 LF $0.08 $783.68
4 2582.502 24" SOLID LINE WHITE - PAINT 46 LF $3.20 $147.20
Total STRIPING $1,668.04
Bid Schedule "A" SEAL COAT $19,379.54
Bid Schedule "B" STRIPING $1,668.04
Engineering and Construction Administration (5%)$1,052.38
TOTAL $22,099.96
Albertville Portion (1/2 of Total Cost)$11,049.98
Estimated
Quantity
Estimated
Quantity
OT387-2013 EngEstimate.xls
Eng. Est (70th St-Alberville)1 5/29/2013 12:04 PM
Agenda Page 32
City Administrator’s Update
May 30, 2013
GENERAL ADMINISTRATION
5964 Main Avenue NE Lease: The lease has been executed and the City is coordinating
construction documents with the architect to solicit quotes.
Knechtl Assessment Appeal: Mediation has been scheduled for June 17th at City Hall.
Memorial Park: The park project is progressing well. To date, the flagstone patio and boulders
have been set and the planting materials have been ordered. The Fire Chief has organized a
volunteer day to finish the landscaping for June 15th.
Zoning Complaints: In the past few weeks staff has received several complaints regarding
zoning related items. Generally the complaints are related to tall grass/weeds and outside
storage. For the most part, property owners have been willing to address and correct the
issues.
Washington Congressional Visit: Itineraries for the Mayor and Councilmember Olson are set
for their June 13th meetings in Washington.
ENGINEERING/PUBLIC WORKS
57th Street: St. Albert’s Church is looking to make parking lot improvements and has inquired
about the City’s timing of improvements to 57th Street. Due to right-of-way needs, I would like
to coordinate the two projects and potentially exchange right-of-way for parking improvements
incorporated into a bid package for 57th Street. Staff will discuss in more detail at the meeting
on June 3rd.
Marlow Avenue NE: Staff has had requests to repair Marlow and is getting quotes to gravel the
road.
MSAS: Due to revisions on how “Needs” are calculated, staff will be working to revise the City’s
current MSA system. Revisions will be presented to Council at the first meeting in June.
2013 Street, Trails, and Utility Improvement Project: Bids for the project have been received
and will be presented to the Council at the June 3rd meeting. Staff is working to finalize the
needed trail easements with the residents on CSAH 18.
Safety Grant: The grant agreement has been approved by the Department of Labor and Public
Works has ordered the vehicle lift. We hope to have the project completed by mid-July.
UPCOMING EVENTS and ANNOUNCEMENTS
• June 15, 20113 – Memorial Park volunteer construction of landscaping
• June 19 thru 21 – Annual LMC Conference in St. Paul (please let me know if anyone
would like to attend)
Agenda Page 33