2013-06-17 CC Packet
City of Albertville Council Agenda
Monday, June 17, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\City Council\Council Agendas\2013 Agendas\061713 Council Agenda.doc
Meeting Date: June 17, 2013
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE – ROLL CALL
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
4. PUBLIC FORUM – (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the June 3, 2013 regular City Council meeting minutes as presented (pgs 4-
10)
B. Authorize the Monday, June 17, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 11)
C. Adopt Resolution No. 2013-017 entitled a Resolution authorizing and documenting
interfund loan from the sewer access fund in connections with Tax Increment
Financing District No 15 (pgs 12-14)
D. Adopt Ordinance 2013-004 prohibiting the use of coal tar-based sealants in the
construction or repair of parking lots, driveways, and/or other paved areas within the
City of Albertville (pgs 15-18)
E. Adopt Resolution No. 2013-018 revoking Municipal State Aid Streets and establishing
Municipal State Aid Streets (pgs 19-21)
7. PUBLIC HEARINGS - None
Agenda Page 1
City of Albertville Council Agenda
Monday, June 17, 2013 Page 2 of 3
M:\City Council\Council Agendas\2013 Agendas\061713 Council Agenda.doc
Meeting Date: June 17, 2013
8. DEPARTMENT BUSINESS
A. City Clerk
1). Liquor Compliance Violations (pgs 22-26)
B. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
2). Washington D.C. Congressional Visit Update - Verbal
C. Public Works / Engineering
1). Marlowe Avenue NE Gravel and Grade (pg 27)
(Motion to Approve quote from Fehn Companies, Inc. to place and grade
Aggregate Base on Marlowe Avenue NE, between 50th Street NE and the railroad
tracks for an estimated cost of $11,667.)
D. Finance – None
E. Planning/Zoning - None
F. Building - None
G. Legal - None
H. Administration
1). Fire Inspections Compensation (pg 28)
(Motion to adjust the 2013 Fire inspection pay rate to $17.00 per hour.)
2). Administrator’s Update (pgs 29-33)
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
June 24 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 7:30 p.m.
Joint Meeting with Otsego & St. Michael, 8:00 p.m.
July 1 City Council, 7:00 p.m.
July 4 Independence Day, City Offices Closed
July 8 STMA Ice Arena Board, 6:00 p.m.
July 9 Planning Commission, 7:00 p.m.
July 15 City Council, 7:00 p.m.
July 22 Joint Powers Water Board, 6:30 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, June 17, 2013 Page 3 of 3
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Meeting Date: June 17, 2013
JUNE
Su M Tu W Th F Sa
1
2 C C 3 4
FCD
5
FCD
6
FCD
7
FCD
8
FCD9 Ice10
PZ
11 12 13 14 15
16 CC17 18 19 20 21 22
23 JP24PK 25 26 27 28 29
30
JULY
Su M Tu W Th F Sa
CC 1 2 3
H
4 5 6
7 Ice 8
PZ
9 10 11 12 13
14 CC 15 16 17 18 19 20
21 JP22PK 23 24 25 26 27
28 29 30 31
10. CLOSED SESSION – Knechtl Mediation
(Motion to move into closed session.)
11. ADJOURNMENT
Agenda Page 3
ALBERTVILLE CITY COUNCIL
Monday, June 3, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:03 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/PWD Adam Nafstad, City Planner Alan Brixius, City
Attorney Michael Couri, Fire Chief Tate Mills, City Clerk Kimberly Olson Tom and Rita Fay,
LaVerne Beaudry, Dave Nelson, and Trisha Holm
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
A. Recognition of Dave Nelson – 2013 Red Cross Hero
Hendrickson presented Nelson with a certificate of recognition for his efforts to save a
co-worker who suffered a heart attack.
B. Recognition of LaVerne Beaudry – Volunteer Lay Woman of the Year 2013
Hendrickson presented Beaudry with a Certificate of Recognition for her years of
volunteer work.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Wagner added Restrooms for Albertville Friendly City Days under Administration.
Motioned by Wagner, seconded by Sorensen, to approve the agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of June 3, 2013
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the May 20, 2013 regular City Council meeting minutes as presented
B. Authorize the Monday, June 3, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Accept the draft May 13, 2013 STMA Ice Arena Board meeting minutes as presented
D. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the
annual Parish Festival that will be held on October 13, 2013 at the St. Albert Parish
Center
Motioned by Vetsch, seconded by Sorensen, to approve the consent agenda as presented.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
6. PUBLIC HEARINGS - None
7. DEPARTMENT BUSINESS
A. Planning / Zoning
1). Outdoor Music Events
Brixius stated the proposed ordinance addresses minor outdoor music events. It
does not limit the number of events, but limits the season from May to October.
The permit would be annual and Council may deny or revoke future permits if
violations or complaints occur. The permit would only be issued to commercial
zoned properties and the applicant must meet all setback requirements. The minor
music event will have limited hours from 11:00 a.m. to 10 p.m. and the music
volume should not be above normal conversation levels audible at shared property
lines with residential neighbors. Applicants would still be allowed the two
temporary outdoor music permits for major events.
Brixius suggested a trial period for the four weekends in June for the 152 Club.
Holm stated she is willing to work with the neighborhood and explain the type of
music they will have outdoors.
Vetsch asked if the neighborhood needs to be notified prior to the minor music
events and Couri replied it is not a legal requirement to send notification such as
with the CUP process. Vetsch was concerned with the hours of music and felt the
hours should be shortened during the week. He suggested the music be limited to
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of June 3, 2013
no later than 9:00 p.m. Sunday through Thursday. Vetsch was also concerned with
the permit being annual rather than monthly. Brixius replied the Council could
also add conditions or limit the permit at any time or even revoke the permit if
warranted.
Vetsch felt May through October is a long time frame for outdoor music and
would like to see one of the months removed from the ordinance language. Holm
stated that weather conditions may not allow music every week.
Brixius suggested an update from the 152 Club at the end of June on the outdoor
minor music events.
Hendrickson questioned if the neighborhood would be able to hear the music,
especially since it is to be an acoustic band. Brixius replied it may be possible as
they will be using a microphone and some amplification.
A resident living along Main Avenue NE had concerns with the loud vehicle noise
that occurs when the establishments along Main Avenue NE close at night. He
stated his family is consistently woken up and asked if more patrol could be done
by the Sheriff’s Office.
Sorensen and Olson were supportive of limiting the minor music events to 9:00
p.m. Sunday to Thursday and to 10:00 p.m. on Friday and Saturday. Sorensen
stated he was okay with an annual permit.
Motion by Sorensen, seconded by Olson, to adopt Ordinance 2013-003, an
amendment to Section 5-5-3 of the City Code establishing an annual permit for
conducting minor music events in the City of Albertville and limiting music
hours to 11:00 a.m. to 9:00 p.m. Sunday through Thursday and 11:00 a.m. to
10:00 p.m. Friday and Saturday. Ayes: Hendrickson, Olson, Sorensen and
Wagner. Nays: Vetsch. Absent: None. MOTION DECLARED CARRIED.
Brixius stated that the ordinance will become effective following publication.
Wagner recalled an exception in the City Code relating to music during Friendly
City Days. He did not want anything occurring during Friendly City Days to
affect the 152 Club’s ability to hold minor music events.
Motioned by Wagner, seconded by Hendrickson, to renew the previous year’s
music permit, with same conditions, for the 152 Club for Friendly City Days.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None.
Absent: None. MOTION DECLARED CARRIED.
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of June 3, 2013
B. Legal
1). Full Time City Employees as Regular Firefighters
Couri explained that Public Works Employees are currently trained to drive the
Fire Department vehicles during daytime fire calls as many firefighters work out
of town and are not able to respond. There has been interest from at least one
employee to become a regular Paid on Call Firefighter. Federal law requires the
City to pay overtime for hours worked over the normal 40 hour work week.
Staff is suggesting that any hours worked by the Public Works Employee over
40 hours be paid at 1.5 times the Firefighter rate of pay.
Mills stated that it is an asset to have someone familiar with the City in town
during the day to respond to calls.
Nafstad reported that the staff has developed an agreement that would be signed
by the Employee and the City agreeing to the lowest rate in the pay scale since
the hours worked would be considered time and a half.
Motioned by Sorensen, seconded by Vetsch, to approve the Employee
Agreement for Paid On-Call Work with the Albertville Fire Department and
authorize City Public Works Employees to become regular Paid on-Call
firefighters provided they enter into this agreement. Ayes: Hendrickson,
Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2). City Attorney’s Report
Couri reported he is still trying to contact Charter Communications.
Couri informed the Council that mediation for the Knechtl assessment is set for
10:00 a.m. on Monday, June 17th. Sorensen indicated he would like to attend.
C. City Clerk
1). Set Budget Workshop Meeting Dates
Clerk Olson reported that Finance Director Lannes would like to schedule the
budget workshops for the next budget cycle. Staff suggested a workshop on
Monday, August 12 and, if needed, another workshop immediately following the
regular City Council meeting on Monday, August 19.
Vetsch would like to have a preliminary meeting to discuss budget priorities.
Clerk Olson indicated Lannes may not have budget figures calculated that early
and Nafstad stated they could have a workshop to set the goals and priorities for
the budget in July.
Hendrickson would like to receive the budget materials several days in advance of
the budget workshop, so they can review the figures and formulate questions.
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of June 3, 2013
Council directed staff to plan a workshop after the second meeting in July as well
as one for August 12 and possibly August 19.
2). Set Joint Meeting with Otsego and St. Michael for June 24, 2013 at 8:00 p.m.
Nafstad stated the meeting was requested by Otsego and the primary topic will be
River Rider. Hendrickson asked staff to invite their Wright County
Commissioner and other legislators.
Motioned by Hendrickson, seconded by Olson, to set a joint meeting with
Otsego and St. Michael City Councils for June 24, 2013 at 8:00 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
D. Finance - None
E. City Council - None
F. Public Works/Engineering
1). 2013 Street, Utility and Trail Improvements
Nafstad reported the low bid was received from Omann Brothers Paving, Inc. in
the amount of $403,898.54 for the project and it is lower than the Engineer’s
Estimate by approximately $35,000.
Sorensen inquired if the bid included the parking lot at Four Season’s Park.
Nafstad replied it did not, but it could be added as a change order.
Nafstad reported he is moving along with the easements needed for the trail.
Motioned by Vetsch, seconded by Hendrickson, to Accept the low bid of Omann
Brothers Paving, Inc., said “Low Bidder” in the amount of $403,898.54 for the
construction of the 2013 Street, Utility and Trail Improvements project in
accordance with the plans and specifications and the advertisement for bid; and
authorizing and directing the City Administrator and City Clerk to enter into a
contract with said “Low Bidder” for construction of the improvements on
behalf of the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch
and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
2). 70th Street NE Seal Coat with the City of Otsego
Nafstad reported Otsego plans to include 70th Street NE in their Street
Maintenance Project and has asked Albertville to participate in the funding of the
project. He stated Albertville could not do the project themselves for less than
what Otsego is requesting. The seal coat will go from CSAH 19 to MacIver
Avenue NE.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of June 3, 2013
Motioned by Sorensen, seconded by Hendrickson, to approve seal coating of
70th Street NE, between CSAH 19 and MacIver Avenue NE, and related work,
per the City of Otsego’s 2013 Street Maintenance Project and specifications,
and to reimburse the City of Otsego for Albertville’s portion of the project costs,
which are estimated to be approximately $11,050. Ayes: Hendrickson, Olson,
Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
G. Building – None
H. Administration
1). City Administrator’s Update
Nafstad reported that the Church of St. Albert is looking to make parking lot
improvements in 2014 and the City will also be looking to make improvements to
57th Avenue NE. He would like to coordinate the two projects. Vetsch inquired if
curbing would be required to be put in. Brixius responded they would not as it is
an existing condition. Nafstad stated 57th bottlenecks and they would look at
making it all the same width along 57th.
Nafstad reported there are changes to the MSA system.
Nafstad stated he has received a request to repair Marlow Avenue NE and will be
seeking quotes for gravel.
Nafstad reported the STMA Ice Arena is still having drips from condensation and
will be difficult to put the ice back in.
2). Restrooms for Friendly City Days
Wagner requested additional portable restrooms along the parade line up route.
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
June 5-9 Albertville Friendly City Days
Battle of the Cities Relay Race, June 5, 5:00 p.m.
June 10 STMA Ice Arena Board, 6:00 p.m.
June 11 Planning Commission, 7:00 p.m.
June 17 City Council, 7:00 p.m.
June 24 Joint Powers Water Board, 6:30 p.m.
Joint Meeting with Otsego and St. Michael, 8:00 p.m.
July 1 City Council, 7:00 p.m.
July 4 City Offices Closed
July 8 STMA Ice Arena Board, 6:00 p.m.
July 9 Planning Commission, 7:00 p.m.
July 15 City Council, 7:00 p.m.
July 22 Joint Powers Water Board, 6:30 p.m.
Agenda Page 9
City Council Meeting Minutes Page 7
Regular Meeting of June 3, 2013
Parks Committee, 7:30 p.m.
10. CLOSED SESSION – Knechtl Mediation
Motioned by Olson, seconded by Hendrickson, to move into closed session at 8:30 p.m.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Motioned by Hendrickson, seconded by Sorensen, to resume regular meeting. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
11. ADJOURN MEETING
Motioned by Hendrickson, seconded by Wagner, to adjourn the meeting at 8:50 p.m.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
Mayor and Council Request for Action
M:\City Council\Council Packet information\2013\061713\06 17 2013 Finance Bills Report (RCA).doc
Meeting Date: June 17, 2013
June 12, 2013
SUBJECT: CONSENT (Finance) – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, June 17, 2013 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator
Attachment: List of Claims (under separate cover)
Agenda Page 11
Mayor and Council Request for Action
M:\City Council\Council Packet information\2013\061713\061713 TIF 15 Loan RCA.doc
Meeting Date: June 17, 2013
June 13, 2013
SUBJECT: CONSENT (Finance) – GUARDIAN ANGELS TIF 15
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2013-017 entitled a Resolution authorizing and
documenting interfund loan from the sewer access fund in connections with Tax Increment
Financing District No 15.
KEY ISSUES: The City has reviewed the concept plans for the Guardian Angels Engel Haus of
Albertville development for senior housing. It is required to pass a resolution declaring the
official intent of the City of Albertville to reimburse costs incurred by the City for TIF District
15.
FINANCIAL CONSIDERATIONS: Passing this resolution provides the City of Albertville the
ability to reimburse certain costs from the tax increment for District No. 15. The amount to be
reimbursed must be in the resolution for the reimbursements to be approved.
Person Responsible/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: Resolution 2013-017
Agenda Page 12
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2013-017
A RESOLUTION AUTHORIZING AND DOCUMENTING
INTERFUND LOAN FROM THE SEWER ACCESS FUND IN CONNECTION
WITH TAX INCREMENT FINANCING DISTRICT NO. 15
WHEREAS, the Albertville City Council has reviewed the annual audit of the City of
Albertville (the “City”); and
WHEREAS, pursuant to Minnesota Statutes, Sections 469.174 to 469.1799, as amended
(the “TIF Act”), and particularly Section 469.178, subdivision 7 of the TIF Act, collected
increment may be used to reimburse certain expenditures by the City and financed on a
temporary basis from available City funds; and
WHEREAS, the City proposes to establish Tax Increment Financing District No. 15 (the
“TIF District”) within its Development District No. 1, and expects to incur certain
administrative costs related to the creation of the TIF District and negotiation of a
contract for private development therein (the “Administrative Costs”); and
WHEREAS, it has been projected that the TIF District will generate future increment
sufficient to cover, in part, repayment of the Administrative Costs; and
WHEREAS, the City desires to pay the Administrative Costs through currently available
City funds (the “Administrative Costs Advance”) and to reimburse itself with increment
from the TIF District when generated; and
WHEREAS, the City hereby designates the Administrative Costs Advance as an
interfund loan in accordance with the terms of this resolution and the TIF Act.
NOW THEREFORE, BE IT RESOLVED by the Albertville City Council as follows:
1. The City approves an interfund loan from Fund 204 of up to $20,000 to reimburse
the Administrative Costs Advance (the “Loan”). No interest will accrue on the Loan.
Principal on the Loan shall be paid semi-annually on each February 1 and August 1 (each
a “Payment Date”), commencing on the first Payment Date on which the City has
Available Tax Increment (defined below), through the date of last receipt of tax
increment from the TIF District.
2. Principal payments on the Loan will be made solely from Available Tax
Increment, defined as tax increment from the TIF District received by the City from
Agenda Page 13
County of Wright
City of Albertville
Resolution 2013-017
Page 2
426030v2 MNI AL141-59
Wright County in the six-month period before any Payment Date. Available Tax
Increment shall be applied to payment on the Loan and for no other purpose until the
Loan is fully paid or forgiven as provided herein.
3. The principal sum payable under this resolution is pre-payable in whole or in part
at any time by the City without premium or penalty.
4. This resolution is evidence of an internal borrowing by the City in accordance
with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation payable
solely from Available Tax Increment pledged to the payment hereof under this resolution.
The Loan shall not be deemed to constitute a general obligation of the State of Minnesota
or any political subdivision thereof, including, without limitation, the City. Neither the
State of Minnesota, nor any political subdivision thereof shall be obligated to pay the
principal of the Loan or other costs incident hereto except out of Available Tax
Increment. The City shall have no obligation to pay any principal amount of the Loan
which may remain unpaid after the final Payment Date.
5. The City may at any time make a determination to forgive the outstanding
principal amount of the Loan to the extent permissible under law.
6. The City may from time to time amend the terms of this Resolution to the extent
permitted by law, including without limitation amendment to the payment schedule and
the interest rate; provided that any interest rate may not be increased above the maximum
specified in Section 469.178. subd. 7 of the TIF Act.
7. This resolution is effective upon establishment of the TIF District pursuant to and
in conformity with the TIF Act.
Adopted by the Albertville City Council this 17th day of June, 2013
Jillian Hendrickson, Mayor
Kimberly Olson, City Clerk
Agenda Page 14
Mayor and Council Request for Action
M:\City Council\Council Packet information\2013\061713\Coal Tar RCA.docx
Meeting Date: June 17, 2013
June 13, 2013
SUBJECT: CONSENT - PUBLIC WORKS –RESTRICTION ON COAL TAR-BASED SEALANTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
Planning and Zoning Commission’s recommendation to approve the ordinance prohibiting the
use of coal tar-based sealants in the construction or repair of parking lots, driveways, and/or
other paved areas within the City of Albertville.
MOTION TO: Approve Ordinance 2013-004 prohibiting the use of coal tar-based sealants in
the construction or repair of parking lots, driveways, and/or other paved areas within the City of
Albertville.
BACKGROUND: Coal tar-based sealant is used to recondition asphalt surfaces, but there are
serious environmental concerns with its use. Coal tar, a byproduct of coal processing, contains
high levels of chemicals called polycyclic aromatic hyrdrocarbons (PAHs). Some PAHs are
known human carcinogens. It is commonly used in asphalt sealers. Studies have shown when
coal tar-based sealants are applied on parking lots and driveways, PAHs can be released into
nearby surface waters, where they can accumulate to potentially harmful levels in sediments.
This also is a concern for local governments responsible for managing stormwater ponds and
disposing of sediments dredged from them. Alternatives to coal tar-based sealer formulations are
available that have far lower levels of PAHs.
In 2009, the State Legislature enacted a bill pertaining to use of coal tar-based asphalt sealants.
The bill restricts state agencies from purchasing undiluted coal tar-based sealant. To assist cities,
the MPCA and League of Minnesota Cities have developed several educational pieces for the
public and prepared model ordinances for city and county use. In the years since the 2009
legislation, several Minnesota cities have passed local bans on coal tar-based sealants. Nearby
cities include Buffalo and Elk River.
KEY ISSUES:
• State and Local agencies do not use coal tar-based sealants; however, the product is often
used in the private sector for residential driveways and commercial parking lots.
• Removal of stormwater sediment containing PAH’s is costly due to handling and disposal
requirements.
• Adoption of an ordinance banning the use of the product may better position the City for
environmental grants and funding assistance.
• The ban of PAH’s from asphalt seals is a stormwater management best management
practice (BMP).
Agenda Page 15
Mayor and Council Request for Action – June 17, 2013
Coal Tar-Based Sealant Ordinance Amendment Page 2 of 2
M:\City Council\Council Packet information\2013\061713\Coal Tar RCA.docx
Meeting Date: June 17, 2013
• An ordinance prohibiting the use of coal tar-based sealants is a useful tool to
prevent/discourage the use of the product; however, enforcement of the ordinance would
likely be difficult.
• It is proposed that the City’s Zoning Ordinance pertaining to off-street parking
maintenance be amended to ban the use of coal tar-based sealants.
POLICY/PRACTICES CONSIDERATIONS: The Albertville Planning and Zoning
Commission met on June 11, 2013 and held a public hearing to consider a zoning amendment
banning the use of coal tar-based sealants within the City of Albertville. After discussion and
public testimony, the Planning and Zoning Commission closed the public hearing and
recommended that the City Council approved the draft Ordinance 2013-004.
FINANCIAL CONSIDERATIONS: This ordinance does not impact the City’s revenues or
expenses.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City
Council has the authority to approve or deny Zoning Ordinance Amendments.
Responsible Person/Department: Adam Nafstad, City Administrator/PWD
Attachments: Ordinance 2013-004
Agenda Page 16
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2013 – 004
AN ORDINANCE AMENDING CHAPTER 1200 OF THE ALBERTVILLE ZONING
ORDINANCE, OFF-STREET PARKING REQUIREMENTS, SECTIONS 1200.4 AND
1200.5 PROHIBITING THE USE OF COAL TAR-BASED SEALANT IN THE
CONSTRUCTION AND MAINTENANCE OF PARKING LOTS, DRIVEWAYS OR
PAVED AREAS WITHIN THE CITY OF ALBERTVILLE
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
SECTION 1. Section 1200.4.H.13 of the Albertville Zoning Ordinance is hereby amended to
read as follows:
13. All areas intended to be utilized for parking space and driveways shall be surfaced with
bitumen or concrete to control dust and drainage, except in the case of farm dwellings/operations
and as specified in subsection E of this section. Coal tar-based sealants are prohibited materials
in the construction or maintenance of paved parking spaces, driveways, or other paved areas on a
property. Plans for surfacing and drainage of driveways and stalls for five (5) or more vehicles
shall be submitted to the City Engineer for his review, and the final drainage plan shall be subject
to his/her written approval. In unique situations, where drainage or other factors warrant such,
the City Engineer may permit deviation from these surfacing requirements.
SECTION 2. Section 1200.5 of the Albertville Zoning Ordinance is hereby amended to read as
follows:
1200.5: MAINTENANCE: It shall be the joint and several responsibility of the lessee
and owner of the principal use, uses or buildings to maintain, in a neat and adequate manner, the
parking space, accessways, striping, landscaping and required screening. Coal tar-based sealants
shall be prohibited materials in the maintenance or reconditioning of paved parking spaces,
driveways, or other paved areas on a property.
SECTION 3. Section 1300.6 of the Albertville Zoning Ordinance is hereby amended to read as
follows:
1300.6: SURFACING: All loading berths and accessways shall be improved with not
less than six (6) inch class 5 base and two (2) inch bituminous surfacing to control the dust and
drainage according to a plan submitted to and subject to the approval of the City Engineer. Coal
tar-based sealants shall be prohibited materials in the maintenance or reconditioning of paved
loading areas, driveways, or other paved areas on a property.
Agenda Page 17
City of Albertville
County of Wright
Ordinance No. 2013 - 004
Page 2
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY
FOLLOWING ITS PASSAGE AND PUBLICATION.
Approved by the Albertville City Council this 17th day of June 2013.
___________________________________
Jillian Hendrickson, Mayor
______________________________
Kimberly A. Olson, City Clerk
Agenda Page 18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2013-018
A RESOLUTION REVOKING MUNICIPAL
STATE AID STREETS AND ESTABLISHING
MUNICIPAL STATE AID STREETS
WHEREAS, it appears to the City Council of the City of Albertville that the streets
hereinafter described as a Municipal State Aid Streets under the provisions of Minnesota Laws;
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville that
the roads described as follows, to-wit:
• MSAS 102 51st Street NE- Lebeaux Avenue NE (CSAH 19) to Marlowe Avenue NE
(0.83 non existing and 0.43 existing for a total of 1.26 miles)
• MSAS 103 53rd Street NE- Lebeaux Avenue NE (CSAH 19) to Main Avenue NE (0.18
non existing and 0.34 miles existing for a total of 0.52 miles)
• MSAS 105 55th Street NE- Main Avenue NE to Barthel Industrial Drive (0.30 existing
miles)
• Part of MSAS 106 57th Street NE- Main Avenue NE to Barthel Industrial Drive (0.33
existing miles- used Needs length)
• MSAS 107 55th Street NE- Labeaux Avenue NE to LaCentre Avenue NE (0.05 non
existing miles)
• MSAS 108 60th Street NE-CSAH 37 to Main Street NE (0.28 existing miles)
• MSAS 109 59th Street NE- Main Avenue NE to Large Avenue NE (0.07 existing miles)
• MSAS 110 LaCentre Avenue NE- 50th Street NE to 57th Street NE (0.51 non existing
and 0.20 existing for a total of 0.71 total miles)
• MSAS 111 Lambert Avenue NE- 50th Street NE (CSAH 18) to 51st Street NE (0.12 non
existing miles)
• MSAS 114 Marlowe Avenue NE- 50th Street NE (CSAH 18) to 51st Street NE- (0.18
existing miles)
• MSAS 116 Lander Avenue NE- 60th Street NE to CSAH 37 (0.07 existing miles)
Be, and hereby are revoked as a Municipal State Aid Streets of said Albertville, subject to the
approval of the Commissioner of Transportation of the State of Minnesota, and;
WHEREAS, it appears to the City Council of the City of Albertville that the streets
hereinafter described should be designated Municipal State Aid Streets under the provisions of
Minnesota Law, and;
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville that
the roads described as follows, to-wit:
Agenda Page 19
City of Albertville
County of Wright
State of Minnesota
Resolution No. 2013-018
Page 2
• Extension of MSAS 106 57th Street NE- Kahler Drive NE to Lebeaux Avenue NE
(CSAH 19) (0.42 existing miles)
• MSAS 118 MacIver Avenue NE- 63rd Street NE to 70th Street NE (Common Boundary
designation with Otsego. Each city designates 0.40 miles.)
• MSAS 119 Lachman Avenue NE- 57th Street NE to CSAH 37 (0.27 existing miles)
• MSAS120 Kassel Avenue NE- South City Limits to Jason Avenue NE (CSAH 18)
(0.39 existing miles. This road, which extends into St. Michael, is being designated
simultaneously by St. Michael.
• MSAS 121 Kahler Drive NE- 53rd Street NE to 57th Street NE (0.52 existing miles)
• MSAS 122 53rd Street NE- Kahler Drive NE to Lebeaux Avenue NE (CSAH 19) (0.29
existing miles)
• MSAS 123 Karston Avenue NE- Kahler Drive NE to 65th Street NE (CSAH 37) (1.32
existing miles)
• MSAS 124 64th Street NE- Karston Avenue NE to CSAH 37 (0.28 existing miles)
Be, and hereby are established, located, and designated as Municipal State Aid Streets of said
Albertville, subject to the approval of the Commissioner of Transportation of the State of
Minnesota.
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon her approval of the designation of said roads or portion thereof, that
same be constructed, improved and maintained as Municipal State Aid Street of the City of
Albertville.
Adopted by the Albertville City Council this 17th day of June 2013.
____________________________________
Jillian Hendrickson, Mayor
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 20
City of Albertville
County of Wright
State of Minnesota
Resolution No. 2013-018
Page 3
CITY OF ALBERTVILLE
CERTIFICATION
I, the undersigned, being the duly qualified City Clerk of the City of Albertville, Wright
County, Minnesota, do hereby certify that the above is true and correct copy of a Resolution No.
2013-018 duly passed, adopted and approved by the City Council of the City of Albertville on
June 17th, 2013.
______________________________________
Kimberly A. Olson
City Clerk
(SEAL)
Agenda Page 21
Mayor and Council Communication
M:\City Council\Council Packet information\2013\061713\061713 Liquor Violations RCA.doc
Meeting Date: June 17, 2013
June 13, 2013
SUBJECT: CITY CLERK – LIQUOR COMPLIANCE VIOLATIONS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
BACKGROUND: Each year Wright County conducts liquor compliance checks on the liquor
establishments within the City. The County conducted the checks on May 22, 2013 and the
Albertville liquor establishments passed the compliance check with the exception of two, Hong
Thai, Inc. and Neighbor’s Eatery & Saloon. In both cases, the servers asked for identification
but failed to read it properly resulting in sale to a minor.
The City Code allows Council to impose a civil fine or license suspension for liquor law
violations.
4-1-15: SUSPENSION OR REVOCATION OF LICENSE; CIVIL FINE:
A. The Council may either suspend for up to sixty (60) days or revoke any liquor license, or
impose a civil fine not to exceed two thousand dollars ($2,000.00), for each violation upon
finding that the licensee has failed to comply with any provision of this chapter, any city
ordinance or any other applicable statute, regulation, or ordinance relating to alcoholic
beverages. Except in cases of failure of financial responsibility, no suspension or revocation
shall take effect until the licensee has been afforded an opportunity for a hearing pursuant to
Minnesota statutes sections 14.57 to 14.70 of the administrative procedure act. (Ord. 2009-
026, 12-7-2009)
Resolution 2005-015 (attached) established guidelines and suggested fines for liquor violations:
First Violation: $500.00
Second Violation $1,000.00
Third Violation $1,500.00, plus two (2) day suspension of license
Fourth violation $2,000.00, plus a suspension of not less than five (5) days but no
more than sixty (60) days or revocation as determined by the
City Council
KEY ISSUES:
• Hong Thai, Inc. and Neighbor’s Eatery & Saloon have failed recent liquor violation
checks conducted by Wright County.
• This is the first violation for both establishments.
• Both establishments received notification of the failed check and an invoice in the
amount $500.
Agenda Page 22
Mayor and Council Communication – June 17, 2013
City Clerk – Liquor Compliance Violations Page 2 of 2
M:\City Council\Council Packet information\2013\061713\061713 Liquor Violations RCA.doc
Meeting Date: June 17, 2013
• Hong Thai, Inc. has submitted their payment of $500 and has spoken with the server who
failed the check.
• A representative of Neighbor’s Eatery & Saloon will be present at the meeting to address
Council.
POLICY/PRACTICES CONSIDERATIONS: The Liquor Violation Schedule serves as a
guide to City Council in dealing with liquor law violations. The City Council has the authority
to 1) impose stricter fines or suspensions, 2) seek criminal prosecution for the violations or 3)
waive fines. Council is not bound by the policy.
FINANCIAL CONSIDERATION: Funds received from the fines go into the General Fund
under Administrative Fines and is considered revenue.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: Notification Letter from Wright County Public Health
Resolution 2005-015
Agenda Page 23
Wright County
Jet
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May 29, 2013
5/29/2013 11:36:11 AM PAGE 2/002 Fax Server
WRIGHT COUNTY
HUMAN SERVICES AGENCY
Administrative & Accounting - 1004 Commercial Drive, Buffalo, MN 55313 -1736
Social Services & Public Health - 1004 Commercial Drive, Buffalo, MN 55313 -1736
Financial Services & Child Support - 10 2"d Street NW, Room 300, Buffalo, MN 55313 -1101
Dear Albertville City Administrator,
Social Services
Public Health
Financial /Child Support
Toll Free
Social Service FAX
Financial FAX
Web Site
763 - 682 -7400
763- 682 -7456
763- 682 -7414
800 - 362 -3667
763. 682 -7701
763 -682 -8920
A,w.co.,-A,right.rnn.us
I regret to inform you that the following Albertville establishments failed a most recent alcohol compliance check on
May 22, 2013. Please take necessary action according to your local ordinance.
Hong Thai
ID: ID was requested by server; but server failed to read it properly
Time: 6:13pm
Youth buyer: 17 year old female
Neighbors Bar & Grill
ID: ID was requested by server; but server failed to read it properly
Time: 5:40pm
Youth buyer: 17 year old female
Congratulations to:
Patti J's
D's Family Pizza
Cedar Creek Bar & Grill
Cobom's Liquor
152 Club
Geez Sports Bar & Grill
Space Aliens
Heidi's Brew Wine & Spirits
Emma Krumbees
Westside Liquor
Cobom's Grocery: No alcohol found by youth buyer
Youth buyers were not disguised and provided their valid MN ID if asked for proof of age.
Wright County Public Health will continue to offer alcohol sales training classes for all Wright County
establishments. All establishments are notified of upcoming classes and are encouraged to attend. If you have any
questions, please contact me at 763 - 682 -7354. Thanks so much!
Jill Hylla,
Wright County Public Health
Agenda Page 24
M:\City Council\Council Packet information\2013\061713\Liquor attachment - R 2005-15 (Liquor
Licensees - Violations).doc
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-15
RESOLUTION ESTABLISHING GUIDELINES FOR THE IMPOSITION OF
CIVIL SANCTIONS AGAINST CITY LIQUOR LICENSEES FOR
VIOLATIONS OF THE CITY LIQUOR ORDINANCE OR ANY
OTHER APPLICABLE STATUTE, RULE OR ORDINANCE RELATING
TO ALCOHOLIC BEVERAGES
WHEREAS, The City Council of the City of Albertville finds that the enforcement of its
liquor ordinance and other applicable liquor laws constitute a high priority policy for the
City in furtherance of health, safety and the public welfare; and
WHEREAS, in furtherance of that policy the City Council intends to establish non-
binding guidelines for the imposition of civil sanctions against City Liquor Licensees for
violations of the City Liquor Ordinance or any other applicable statute, rule or ordinance
relating to alcoholic beverages; and
WHEREAS, it is the City Council’s intent that these guidelines be non-binding and are
only intended to suggest a schedule of civil sanctions pursuant to the City’s Liquor
Ordinance.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ALBERTVILLE:
1. Upon a finding that a licensee of any license granted pursuant to the City’s Liquor
Ordinance has failed to comply with any provision of that Ordinance or any
applicable State law, or other regulation or ordinance relating to alcoholic
beverages, the City Council pursuant to the enforcement provisions of the City’s
Liquor Ordinance may either suspend the license for a period of up to sixty (60)
days, revoke any liquor license, or impose a civil fine on the licensee not to
exceed $2,000, for each violation.
2. The civil penalty and/or suspension and revocation imposed pursuant to the City’s
Liquor Ordinance may in the City Council’s discretion be based on the following
guidelines related to the licensees total number of violations at the specific
location, at which the violation occurred, within the proceeding 24-month period
as follows:
First Violation: $ 500.00
Second Violation $1,000.00
Third Violation $1,500.00, plus two (2) day suspension of license
Agenda Page 25
M:\City Council\Council Packet information\2013\061713\Liquor attachment - R 2005-15 (Liquor
Licensees - Violations).doc
Fourth violation $2,000,00, plus a suspension of not less than five
(5) days but no more than sixty (60) days or revocation as determined by the City
Council
3. The above referenced schedule is non-binding and is only intended as a guide to
the City Council for the imposition of appropriate sanctions pursuant to the City’s
Liquor Ordinance. The City Council in its discretion may depart from this
schedule for any reason it deems appropriate.
4. Any suspension and/or revocation imposed by the City Council shall be pursuant
to the relevant provisions of the City’s Liquor Ordinance including any hearing
requirements.
5. Nothing in this resolution is intended to prohibit the City, County or other
authorized entity from seeking criminal prosecution for violations of the City’s
Liquor Ordinance or other laws related to alcoholic beverages.
Adopted by the City Council of the City of Albertville this 2nd day of May 2005.
___________________________
Don Peterson, Mayor
__________________________
Bridget Miller, City clerk
Agenda Page 26
Mayor and Council Request for Action
M:\City Council\Council Packet information\2013\061713\RCA (Marlow Ave).doc
Meeting Date: June 17, 2013
June 13, 2013
SUBJECT: PUBLIC WORKS - MARLOWE AVENUE NE – GRAVEL AND GRADE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion regarding graveling and re-grading Marlowe Avenue NE.
MOTION TO: Approve quote from Fehn Companies, Inc. to place and grade Aggregate Base
on Marlowe Avenue NE, between 50th Street NE and the railroad tracks for an estimated cost of
$11,667.
INFORMATION: Marlowe Avenue NE is a 24-foot wide gravel road, approximately 2,460-
feet in length. Other than snow plowing, the City has performed little to no maintenance on the
road in the past decade or more. It is our understanding that Fehn Companies, Inc., who is also a
property owner on Marlowe, has added aggregate and performed minor grading over the years to
maintain the road at no-charge to the City. At the request of Marlowe residents, it is proposed
that approximately 3-inches of Class 5 aggregate be placed over the entire length of the road.
KEY ISSUES:
• The quoted unit price to supply, deliver and place Class 5 is $11.76/Ton and it is estimated
that 992 tons will be used.
• Three (3) property owners reside on Marlowe Avenue NE.
• There are currently no scheduled plans to improve Marlowe beyond that of a gravel road.
• Only one quote for this work was requested.
FINANCIAL CONSIDERATIONS: It is proposed that general project reserves be used to
fund the work, as the balance of the unpaved road fund is insufficient to cover the work.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and
authorize municipal improvements.
Responsible Person/Department: Adam Nafstad, City Administrator/PWD
Attachments: None
On File: June 7, 2013 Fehn Companies, Inc. Quote
Agenda Page 27
Mayor and Council Request for Action
`
M:\City Council\Council Packet information\2013\061713\061713 fire inspection pay rate (RCA).docx
Meeting Date: June 17, 2013
June 11, 2013
SUBJECT: ADMINISTRATION – FIRE INSPECTIONS COMPENSATION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adjust the 2013 Fire inspection pay rate to $17.00 per hour.
BACKGROUND: In December of 2007, the Personnel Committee and the City Council
approved a pay rate of $12 per hour for Firefighters that perform Fire inspections. At that time,
the Firefighters suggested a rate of $20 per hour for inspections, but mentioned that $16-$18 per
hour would be reasonable.
Over the past three years the Fire Department has averaged 280 fire inspections annually. Since
the beginning of the inspections program, annual fire calls have declined significantly, which the
Fire Chief largely attributes to the successful inspection program.
Currently, the Fire Department has three Officers that are trained and assigned to the fire
inspection program, including both the Chief and Assistant Chief. The fire inspectors are
coordinating inspection schedules with their primary careers, and often completing inspections
afterhours, on weekends, or at specific times requested by the property owners/tenants. In
addition, the expanded service area contract with the City of Otsego will increase the number of
inspections the department is providing.
In review of inspection compensation of nearby communities, it has been found that inspections
are typically completed by fulltime city employees, at their regular hourly wages. The
adjustment to $17 hour is still believed to be lower than typical pay, but an adjustment in the
right direction. To contract the services out would cost considerably more and not have the
inherent benefits that are associated with having the services in-house.
FINANCIAL CONSIDERATIONS: The impact financially would depend on the number of
hours worked on Fire inspections. With the $5 increase in pay, the estimated additional cost in
Fire salaries would be approximately $2,500.
Responsible Person/Department: Chief Mills, AFD
Adam Nafstad, City Administrator/PWD
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: None
Agenda Page 28
City Administrator’s Update
June 12, 2013
GENERAL ADMINISTRATION
CGI Communications, Inc.: We have been contacted by CGI, Inc. regarding a cost-free
Community Showcase Program they are working on in partnership with the National League of
Cities and the U.S. Conference of Mayors. The program offered would produce 2 or 3 video
clips featuring the City focusing on an introduction to the City, education, relocation, or a
specific clip desired by the City. Samples of what neighboring communities have done can be
seen at relocate.org. As part of the program the City will be required to enter into a 3-year
agreement allowing CGI to display the video clips and allowing them to notify community
businesses of advertising opportunities they provide. This program is offered at no cost to the
City. Attached is the agreement, a sample letter to be placed on City letterhead, and a program
summary sheet. A sample video clip will be played at the meeting.
5964 Main Avenue NE Lease: Staff has discussed architectural services with the architect the
Soccer Association consulted with. Based on the proposal received by the architect, it is
expected that architectural service fees will exceed $17,000. While it is believed the fees are
reasonable, staff is reviewing the project directly with general contractors to determine
whether or not the architectural services are required.
STMA Arena: At the recent Arena Board meeting, the Board moved to adopt the 2013 Budget,
and to terminate the advertizing contract with Franklin Outdoor Advertising. The Board also
heard an update from regarding the roof issues as well as a request from Youth Hockey for use
of the vacant arena lot for an outdoor rink.
Knechtl Assessment Appeal: An update regarding mediation on June 17th will be provided at
the meeting.
Memorial Park: It is anticipated that the park improvements will be completed on Saturday,
June 15th.
Joint Meeting on the 24th: The Joint Meeting is set for 8:00 PM on June 24th at Otsego City
Hall. Topics for agenda include: River Rider service for the three communities, I-94 Coalition
Update, and 70th Street NE long range plans.
Federated Coops: Federated Co-op has made application to expand their Albertville
operations, which will likely include bulk fuel service and another fertilizer storage facility. The
application will likely require a PUD rezoning and plating of the property. The City Planner is
preparing a report for the July Planning Commission meeting.
Agenda Page 29
City Administrator’s Update Page 2 of 2 June 12, 2013
ENGINEERING/PUBLIC WORKS
Marlow Avenue NE: A quote to gravel and re-grade Marlowe Avenue NE will be discussed at
the meeting.
2013 Street, Trails, and Utility Improvement Project: Contracts are currently in circulation and
the first resident notification letter will be mailed this week. It is expected that easement
acquisition will be completed the week of July 17.
MSAS: Included on the consent agenda is a resolution regarding Municipal State Aid System
revisions. The revisions are necessary to maximize system “Needs”, which are used to
determine the annual State Aid allocation. MnDOT State Aid is in the process of changing the
method of collecting and evaluating Needs. Most significantly, the new method will be
continuous Needs based on Average Daily Traffic, rather than the current system that is
generally based on roadway age. The new Needs method will be used to determine the 2015
construction allocation. A revised MSA map is available for anyone interested.
UPCOMING EVENTS and ANNOUNCEMENTS
• June 19 thru 21 – Annual LMC Conference in St. Paul (please let me know if anyone
would like to attend)
• June 24th – Joint Albertville, St. Michael and Otsego meeting at 8:00 PM in Otsego
Attachments:
• Community Showcase Agreement
• Sample Letter to be sent to businesses regarding showcase
• Showcase Benefit Summary
Agenda Page 30
CGI Communications, Inc.
Granite Building
130 East Main Street
Rochester, NY 14604
Phone: 800.398.3029
Fax: 866.429.8611
www.relocate.org
AT NO COST TO YOU, CGI Communications, the parent company of relocate.org will provide
your Community the opportunity to be featured on the Community Video Network- in its
COMMUNITY VIDEO PROGRAM, under the following terms:
1. We'll introduce your Community via our Community Video Program, which will link to your
Community’s Website from the Community Video Network (CVN)
2. We'll consult with you to script, videotape and edit from raw footage to final video, with
professional voice-over and background music, a customized 60 second video, to be
streamed on CVN and your Community’s Website via our dedicated server in Community
Video Program format.
3. We will also produce an additional chapter on Quality of Life and your choice of an
Education or Relocation chapter. We will also provide a Community Organizations chapter to
showcase nonprofits.
4. We retain all control and responsibility for our Content, which will comply with local
community standards, including all sponsors, videos and links, which you agree to display to
all users from a link on the Homepage of your Website.
5. You'll provide us with a signed Letter of Recognition/Introduction on Community
Letterhead and the right to use the name and likeness of your director /president.
6. This agreement is for three (3) years from date of linkage can be renewed annually at no
cost and under the same terms and conditions unless notice to terminate is given by you at
least 60 days before the end of a term, in which case, the agreement terminates upon
completion of that term.
The undersigned understand and agree to all the above terms and have full authority to sign this agreement.
Community: City of Albertville, MN Community Video Network
Signature: Signature:
Printed Name & Title: Printed Name & Title:
Date: _________
Website, Email and Phone:____________________________________________
Agenda Page 31
Dear Albertville Business Owner:
The City of Albertville is excited to announce the launch of a new program that we feel will have a
significant impact on the promotion of our wonderful community. We have entered into a three year
agreement with CGI Communications to produce a series of streaming online videos highlighting all
our community has to offer its residents, visitors, and businesses.
CGI is a leader in online marketing solutions, working with thousands of communities and businesses
nationwide. With an easily viewable interface on the official city website (www.ci.albertville.mn.us) their
video program will encourage viewers to learn more about area attractions, economic development
opportunities, quality of life, and so much more.
In addition to the videos being on the city's official web site, they will also be featured on Relocate.org,
the largest relocation network in the nation. The City of Albertville is dedicated to highlighting the
advantages of living and working in our community, and we feel that this program can do just that!
A representative of CGI Communications will be contacting you with an opportunity to take advantage
of their innovative digital media tools and services. We encourage you to consider supporting this
program, which we feel is truly a win-win for all involved.
Best Regards,
Signatory
Title
Agenda Page 32
Community Program Benefits:
• FREE marketing video program to showcase community assets and attributes
• Welcome future families and residents, recruit new business and industry and
promote tourism
• Full access and exposure on the largest online Community Video Network in the
nation
• Complete video production for including script writing, filming, editing, background
music and voiceovers
• Final draft of video content subject to your approval
• Risk-free marketing initiative regardless of business sponsor participation
• Hosting and streaming of all video content through CGI’s patented OneClick™
Technology
Business Sponsor Program Benefits:
• Allow your business community to expand its outreach though custom video content
• Garner exposure on our national relocation network and on your official chamber
website
• Access to additional digital media tools for your businesses official websites
• Hosting and streaming of all video content through CGI’s patented OneClick™
Technology
CGI Communications, Inc ■ 130 East Main Street Rochester, NY 14604 ■ 800-398-3029 Agenda Page 33