2013-09-16 CC Packet
City of Albertville Council Agenda
Monday, September 16, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2013 Agendas\091613 Council Agenda.doc
Meeting Date: September 16, 2013
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
A. Women of Today Proclamation (pg 4)
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the August 19, 2013 regular City Council meeting minutes as presented (pgs
5-9)
B. Approve the August 19, 2013City Council workshop meeting minutes as presented
(pgs 10-11)
C. Approve the September 3, 2013 regular City Council meeting minutes as presented
(pgs 12-16)
D. Authorize the Monday, September 3, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 17)
E. Approve a One-Day Temporary Intoxicating Liquor License for the Albertville Lions
Club for their annual Comedy and Prime Rib Dinner to be held on Saturday, October 5,
2013 (pgs 18-19)
F. Approve a One-Day Temporary 3.2% Malt Liquor License for the Church of St.
Albert’s annual Parish Festival to be held on October 13, 2013 (pgs 20-23)
G. Approve Ordinance 2013-008 Amending Section 5-5-3 (Exception; Outdoor Musical
Performances) of Chapter 5 (Noise Control, Title F (Health and Sanitation) of the
Albertville City Code, Relating to the Performance Standards for Outdoor Music
Events (pgs 24-28)
Agenda Page 1
City of Albertville Council Agenda
Monday, September 16, 2013 Page 2 of 3
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Meeting Date: September 16, 2013
7. Public Hearings - None
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
B. Finance
1). Building Communications Project (pgs 29-30)
(Motion to direct staff to move forward with the Building Interconnection
Project/Upgrade and solicit final quotes for the individual components of the
project.)
C. City Clerk - None
D. Public Works / Engineering - None
E. Planning/Zoning - None
F. Building - None
G. Legal - None
H. Administration
1). City Administrator’s Update (pg31 )
9. Announcements and/or Upcoming Meetings
September 23 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
September 30 Joint Meeting with St. Michael & STMA School Board
Albertville City Offices, 6:00 p.m.
October 7 City Council, 7:00 p.m.
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:30 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, September 16, 2013 Page 3 of 3
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Meeting Date: September 16, 2013
SEPTEMBER
Su M Tu W Th F Sa
1 H 2 CC 3 4 5 6 7
8 Ice 9 PZ 10 11 12 13 14
15 CC 16 17 18 19 20 21
22 JP23PC 24 25 26 27 28
29 JM30
OCTOBER
Su M Tu W Th F Sa
1 2 3 4 5
6 CC 7
PZ
8 9 10 11 12
13 Ice 14 15 16 17 18 19
20 CC 21 22 23 24 25 26
27 JP28PK 29 30 31
10. Adjournment
Agenda Page 3
CITY OF ALBERTVILLE
PROCLAMATION
RECOGNIZING THE ST. MICHAEL – ALBERTVILLE
WOMEN OF TODAY
WHEREAS, the Minnesota Women of Today and the United States Women
of Today have set aside the week of September 15-21, 2013 to celebrate the many
community activities and dedicated membership; and,
WHEREAS, the St. Michael-Albertville Women of Today are dedicated to
promoting community events along with numerous donations and service hours
worked within our community and the local School District; and,
WHEREAS, the St. Michael-Albertville Women of Today have been a vital
part of this community for twenty-eight years; and,
WHEREAS, the St. Michael-Albertville Women of Today have provided
personal enrichment and leadership development to the members of this community
through service; and,
WHEREAS, the Minnesota Women of Today, United States Women of
Today, and the St. Michael-Albertville Women of Today are “united by our
friendship and belief in the future”,
NOW THEREFORE, I, Jillian Hendrickson, Mayor of Albertville, do hereby
proclaim the week of September 15-21, 2013 as
ST. MICHAEL-ALBERTVILLE WOMEN OF TODAY WEEK
in Albertville, Minnesota.
Jillian Hendrickson, Mayor
Agenda Page 4
Page 1
ALBERTVILLE CITY COUNCIL
Monday, August 19, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator-PWD Adam Nafstad, City Attorney Michael Couri, City
Planner Alan Brixius, City Clerk Kimberly Olson, Finance Director Tina Lannes, Tom Dawson, and
Samara Postuma
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS – None
4. PUBLIC FORUM
Tamara Dwinnell, 11818 Locust Court NE, stated her concerns with the water level that occurs in
the storm sewer system near her home. Nafstad stated that staff will look at the catch basin.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Wagner, to approve the agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the August 5, 2013 regular City Council meeting minutes as presented
B. Authorize the Monday, August 19, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 5
City Council Meeting Minutes Page 2
Regular Meeting of August 19, 2013
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Adopt Resolution No. 2013-034 Authorizing and Providing for the Issuance and
Sale of Refunding Revenue Bonds in a Aggregate Amount up to $5,500,000, at the
Request of Evans Park, Inc. and Approving the Forms of Documents Required in
Connection Therewith
D. Waive the monetary limits on tort liability and purchase additional coverage up to the
$1,000,000 per occurrence and in aggregate
Motioned by Vetsch, seconded by Sorensen, to approve the consent agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING – None
8. DEPARTMENT BUSINESS
A. Planning
1). CSAH 37/70th Street NE Discussion
Nafstad reported Albertville, Otsego, and St. Michael staff met with Wright County
about improvement plans for 70th Street NE. There was discussion about turning
over 70th Street NE back to the County as a County Road. Albertville staff felt that
any improvements to 70th Street NE should include full build out of County Road
19. It has been suggested that Wright County designate 70th Street NE as the new
CSAH 37 and turn back. He stated the County understood the need for the County
Road 19 improvements to be included.
B. City Clerk
1). Set September 30, 2013 Joint Meeting
Motioned by Sorensen, seconded by Olson, to set a joint meeting with the City of
St. Michael and the STMA School District for September 30, 2013 at 6:00 p.m. at
the Albertville City Offices.
Vetsch stated that he would prefer future joint meetings to begin at a later time.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
C. Public Works and Engineering - None
Agenda Page 6
City Council Meeting Minutes Page 3
Regular Meeting of August 19, 2013
D. City Council
1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and
Parks Committee)
There were no updates.
E. Finance - None
F. Building – None
G. Legal
1). City Attorney’s Report
There were no comments on the report.
H. Administration
1). Public Works Building Lease Agreement
Nafstad reviewed the modifications to the original lease. He stated the Soccer Club
has submitted a check for $25,000 and signed the lease. Tom Dawson of STMA
United Soccer Club said they were happy to work out a lease agreement and have a
great willingness to make the arrangement work. He stated they are anxious to start
the improvements to the building. Sorensen stated that even though it is a longer
lease, it is still mutually beneficial to both parties. Nafstad stated the Soccer Club is
hoping for an October 15 opening.
Motioned by Sorensen, seconded by Olson, to approve the lease agreement for the
use of the building located at 5964 Main Avenue NE by the STMA United Soccer
Club. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None.
Absent: None. MOTION DECLARED CARRIED.
Nafstad suggested the City use a company for construction management services,
but the City will remain the general contractor. He stated Council member Wagner
is employed by The Bainey Group, Inc., but will not be working on the project.
However, he has asked for Wagner to abstain from this vote.
Motioned by Hendrickson, seconded by Sorensen, to approve proposal for
construction management services for improvements to 5964 Main Avenue NE
from The Bainey Group Inc., to include both construction management ($3,900)
and facilitation of general conditions ($3,330) for a total amount of $7,230. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. . Nays: None. Abstain: Wagner
Absent: None. MOTION DECLARED CARRIED.
Motioned by Vetsch, seconded by Sorensen, to authorize the Mayor and City Clerk
to enter in multiple construction contracts with various trade contractors / sub-
contractors for work related to the necessary improvements to 5964 Main Avenue
NE, for total amount estimated to be $132,000. Ayes: Hendrickson, Olson,
Agenda Page 7
City Council Meeting Minutes Page 4
Regular Meeting of August 19, 2013
Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2). City Administrator’s Update
Nafstad reported that Guardian Angels will be anticipating a fall ground breaking
ceremony and the Council will be invited.
Nafstad stated there are a range of cost options for video recording the City Council
meetings. Vetsch had concerns about the amount of time spent from the legal
department on working with Charter Communications on recording and televising
the meetings. He felt that if residents were interested in City Council discussions,
they would attend the meetings. Sorensen stated that he had several requests to
record City Council meetings when he was campaigning. Wagner stated that many
residents do watch local and county board meetings after the fact. He stated there
are many who are too busy to attend meetings and this is a good way for them to see
what is happening in their city.
Hendrickson had concerns about the quality of the recordings and would like them
to appear professional. Sorensen stated they could look at other cities to see how
the low cost options appear. He stated several cities are posted to YouTube and
appear to work well with just a single camera.
Council discussed purchasing a video recorder that can be used on a tripod for
recording the meetings. Sorensen stated that the video recorder could be used for
other city events. Vetsch felt it would a great tool for recording grand openings, etc.
Motioned by Sorensen, seconded by Olson, to pursue the low cost alternative to
record City Council meetings and obtain the necessary equipment. Ayes:
Hendrickson, Olson, Sorensen, and Wagner. Nays: Vetsch. Absent: None.
MOTION DECLARED CARRIED.
Nafstad reported that Joyce Flury will be retiring from the Crow River Senior
Center and Albertville may have a member on the selection committee for her
replacement.
Nafstad reported that claims from the June 23, 2013 flood event are still pending.
Hendrickson asked staff to inquire why the juvenile complaints were so high in the
Sheriff’s quarterly update.
Nafstad stated that Pearson Brothers, Inc. will be unable to repave the City Hall and
Fire Hall parking lots this year, but guaranteed the same pricing for next year. He
stated that the second low bid on the project is a significant increase in cost and
suggested staying with the Pearson Brothers, Inc. quote for next year. . He stated
they could do the striping of the lots for a minimal cost this year.
Agenda Page 8
City Council Meeting Minutes Page 5
Regular Meeting of August 19, 2013
3). 2013 Improvements
Nafstad stated that overall the project is coming along nicely. Sorensen stated that it
is good to show residents the City is re-using materials from the Lambert Avenue
NE street project to construct the base of the CSAH 18 trail.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
August 26 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
September 9 STMA Ice Arena Board, 6:00 p.m.
September 10 Planning Commission, 7:00 p.m.
September 16 City Council, 7:00 p.m.
September 23 Joint Powers Water Board, 6:30 p.m.
September 30 Joint Meeting with St. Michael & STMA School District
October 7 City Council, 7:00 p.m.
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
11. ADJOURN MEETING
Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 7:54 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 9
Page 1
a.
CITY COUNCIL WORKSHOP
CITY HALL - COUNCIL CHAMBERS
Monday, August 19, 2013
DRAFT MINUTES
1. CALL TO ORDER
The meeting was called to order at 7:56 p.m.
Present: Mayor Jillian Hendrickson and Council members Rob Olson, Larry Sorensen, John
Vetsch and Dan Wagner
Absent: None
Others Present: City Administrator/Engineer-PWD Adam Nafstad, Finance Director Tina
Lannes, and City Clerk Kimberly Olson
2. BUDGET DISCUSSION
Nafstad stated they have the base budget and then three alternatives that include the ice arena
roof repairs. Alternative 1 assumes the roof repairs would include both the dehumidification
system and replacement of the roof insulation. This plan assumes a five-year payback as an
Interfund loan. Alternative 2 includes the ice arena roof repairs and reduces operations by
$20,000. The cuts would come from elections, planning and legal fees, park operations, seal
coating and street overlays. Alternative 3 is the same as Alternative 2, but includes an
estimated $20,000 increase in revenue through building permit and plan check fees. Looking
at recent years, Nafstad stated it is fair to assume revenue will continue to increase in 2014.
Council discussed ways to decrease costs for planning and legal consultant services. Nafstad
stated that he did speak with the consultants after the last budget workshop regarding keeping
fees down. He reported the consultants wanted Council to know they want to continue
working in Albertville. Nafstad stated they will look at the number of meetings the
consultants attend and other ways to keep costs down.
Hendrickson and Sorensen did not want to see cuts to the seal coating and street overlay.
Hendrickson suggested Alternative 3 without reduction to those two areas.
Vetsch stated there is a bond that is up in 2018 and asked if the funds that had been used to
make those payments could be added to the street budget or general levy. Lannes stated that
some of the other bonds are back end loaded, so Council will not see a significant change in
Agenda Page 10
City of Albertville Page 2 of 2
City Council Workshop Minutes
Meeting of August 19, 2013
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2018. Nafstad stated the City is not debt overloaded, but he feels they have issued enough
bonds.
Sorensen indicated that if they went with Alternative 3 and added the $7,500 back in for seal
coating and street overlay, he finds the levy increase would be at 2.96%. Lannes stated that
was her calculation as well. Hendrickson stated she did not want to set it up so future
Councils must do a large levy increase in the coming years. She felt it was a fair budget.
Vetsch would like the levy to be under 3%. Overall, the Council was comfortable with
Alternative 3 and adding in the $7,500 for seal coating and street overlay.
Nafstad discussed funding options for the ice arena roof repairs and stated the three entities
must speak to their respective boards about funding and utilizing ice arena capital funds for a
portion of the repair. Sorensen stated that if they cannot come to an agreement about using
the $110,000 in ice arena capital funds, it will throw off the numbers in the budget. Lannes
stated that even if those capital funds were not used, it would only increase the payback
period to six years.
3. ADJOURNMENT
Motioned by Hendrickson, seconded by Olson, to adjourn the meeting at 8:24 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 11
Page 1
ALBERTVILLE CITY COUNCIL
TUESDAY, September 3, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, and City
Clerk Kimberly Olson
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS – None
4. PUBLIC FORUM
No one was present for the public forum.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Wagner, to approve the agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the August 12, 2013 City Council workshop minutes as presented (pgs 4-6)
B. Authorize the Tuesday, September 3, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Agenda Page 12
City Council Meeting Minutes Page 2
Regular Meeting of September 3, 2013
provided to City Council as a separate document and is available for public view at City
Hall upon request (pg 7)
C. Authorize payment to Omann Bros. Paving, Inc. in the amount of $125,469.33 for 2013
street project
D. Approve the 2014 - 2015 Wright County Sheriff’s Contract for police protection for the
City of Albertville that would be effective January 1, 2014 and end on December 31, 2015
(pgs 8-13)
E. Set the Truth in Taxation Hearing for December 2, 2013 at 6:00 p.m. in the City Council
Chambers
F. Approve Resolution No. 2013-035 Adopting the 2014 Preliminary Property Tax Levy (pgs
14-18)
G. Approve Resolution No. 2013-036 Adopting the 2014 Preliminary Budget (pg 19)
Motioned by Vetsch, seconded by Wagner, to approve the consent agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and
Parks Committee)
Parks Committee
Sorensen reported the committee heard that Eagle Scout Zack Peterson has secured
$4,000 in donations for the boardwalk, but anticipates costs will run higher. He
requested $1,000 from the City as a contribution or reimbursement of supplies.
Vetsch felt they should put the money forth as it is an improvement to the City and
they should fund a share of it if they are asking businesses and community groups to
fund the rest. Hendrickson inquired about maintenance and lifespan of the
boardwalk and Nafstad replied it is similar to a deck and would last about 10-20
years. Nafstad stated the boardwalk should be completed this fall and Sorensen
stated it will tie in nicely when the 57th Street NE improvements slated for 2014 are
completed.
Motioned by Sorensen, seconded by Hendrickson, to approve a $1,000
contribution to the 57th Street NE Boardwalk/Eagle Scout project. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Sorensen reported there will be a formal park dedication for Memorial Park on
September 22, 2013 at 12:00 noon. Residents from Pelican Rapids will be in
attendance and he invited the Council to attend if they could. Hendrickson asked
staff to submit a notice of the event to the North Crow River News.
Agenda Page 13
City Council Meeting Minutes Page 3
Regular Meeting of September 3, 2013
Vetsch reported the Parks Committee will be working with Public Works staff on
planning a holiday day tree at Central park.
B. Planning
1). 152 Club, Inc. Temporary Major Outdoor Music Permit Request
Clerk Olson reported the 152 Club is requesting a temporary major outdoor music
permit for their annual Oktoberfest to be held on September 28, 2013. Music will
be played until midnight, security has been hired, additional restrooms ordered and
the stage is the required number of feet away from the nearest residential property.
Olson indicated there were noise complaints received last year and Council has the
authority to impose any additional conditions on the application.
Vetsch and Wagner felt the event is beneficial to the 152 Club, Inc.
Motioned by Hendrickson, seconded by Sorensen, to approve the Temporary
Major Outdoor Music Permit for the 152 Club, 5794 Main Avenue NE, for
September 28, 2013 from 3:00 p.m. to midnight. Ayes: Hendrickson, Olson,
Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
C. City Clerk - None
D. Public Works and Engineering - None
E. Finance - None
F. Building – None
G. Legal - None
H. Administration
1). City Administrator’s Update
Nafstad reported they had a request seeking permission to hunt geese on two large
farm land parcels. He stated the City Code does not allow the discharge of firearms
within city limits. He reported the individual stated the geese have ruined the crops
planted on the parcels. Nafstad said if Council were to allow this, they would need
a minor amendment to the City Code. It could be a very minor change stating there
is to be no guns discharged in city limits unless granted by the City Council.
Hendrickson felt the gunshots would be very loud and there are many houses in
proximity to the parcels. Nafstad stated he spoke with the Department of Natural
Resources about alternate methods to rid the geese such as noise makers, nets, etc.
Agenda Page 14
City Council Meeting Minutes Page 4
Regular Meeting of September 3, 2013
Council had concerns on how to notify the neighboring properties, the proximity to
County Road 19 and noise. Hendrickson felt the Sheriff’s Office would receive
many complaints and suggested staff talk with Sheriff Hagerty. Wagner suggested
that any notification go to properties within 1,000 feet of each parcel; they could
invite them to the next Council meeting to get a sense of the neighborhood’s
feelings on the request. He stated that the neighbors may not like the geese either.
Sorensen felt the parcels in question were too small and Hendrickson stated there
are daycare properties in the vicinity. Wagner stated that a geese hunt may not
effectively cut down the population of geese.
Council directed staff to let the property owner know that Council did not feel
changing the ordinance at this time was the right decision and suggested the
individual come back next year with a detailed hunting plan.
Nafstad invited the Council to attend a meeting in Rogers on Thursday, September 5
with the I-94 Coalition and MnDot to discuss the vision for I-94. Representatives
from St. Cloud and the Outlet Mall will be at the meeting.
Nafstad reported the County Road 18 trail is paved. Sorensen stated he has already
received compliments on the trail. The 2013 projects were slightly delayed due to
weather.
Hendrickson asked if there has been any interest in the Old City Hall building across
the parking lot. Nafstad stated they have had several showings, but no leases yet.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
September 9 STMA Ice Arena Board, 6:00 p.m.
September 10 Planning Commission, 7:00 p.m.
September 14 Fire Department Annual Fall Party
Social Hour 5:00-6:00 p.m., Dinner 6:00 p.m.
September 16 City Council, 7:00 p.m.
September 23 Joint Powers Water Board, 6:30 p.m.
September 30 Joint Meeting with St. Michael & STMA School District
October 7 City Council, 7:00 p.m.
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
11. ADJOURN MEETING
Agenda Page 15
City Council Meeting Minutes Page 5
Regular Meeting of September 3, 2013
Motioned by Vetsch, seconded by Wagner, to adjourn the meeting at 7:50 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 16
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 13 Finance Bills Report (RCA).doc
Meeting Date: September 16, 2013
September 11, 2013
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, September 16, 2013 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 17
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 2013 Lions Club Intoxicating liquor license.doc
Meeting Date: September 16, 2013
September 12, 2013
SUBJECT: CONSENT – CITY CLERK – ONE-DAY TEMPORARY INTOXICATING LIQUOR
LICENSE FOR ALBERTVILLE LIONS COMEDY NIGHT AND PRIME RIB DINNER
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a One-Day Temporary Intoxicating Liquor License for the Albertville
Lions Club for their annual Comedy and Prime Rib Dinner to be held on Saturday, October 5,
2013.
BACKGROUND: The Albertville Lions have submitted an application for a One-Day
Temporary Intoxicating Liquor License. The license will be for their annual Comedy Night and
Prime Rib Dinner. The event will be held at the Church of St. Albert’s Parish Center. Liquor
will be served from 5:00 p.m. to 11:00 p.m.
KEY ISSUES:
• The Lions have submitted the appropriate application and fee.
• The City has not received any past complaints regarding this event.
• The Lions hold the required liquor liability insurance.
• This liquor license requires both City Council and Minnesota Alcohol and Gambling
Control Board approval.
FINANCIAL CONSIDERATIONS: There is a $220 fee for a One-Day Temporary
Intoxicating Liquor License.
POLICY CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny all applications for liquor licenses within Albertville.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Liquor License Application
Agenda Page 18
Agenda Page 19
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 2013 St. Albert's 3.2 malt liquor license.doc
Meeting Date: September 16, 2013
September 12, 2013
SUBJECT: CONSENT –CITY CLERK – ONE-DAY TEMPORARY 3.2% MALT LIQUOR
LICENSE FOR THE CHURCH OF ST. ALBERT’S ANNUAL PARISH FESTIVAL
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a One-Day Temporary 3.2% Malt Liquor License for the Church of St.
Albert’s annual Parish Festival to be held on October 13, 2013.
BACKGROUND: The Church of St. Albert is requesting a One-Day Temporary 3.2% Malt
Liquor License for their annual Parish Festival. The Festival will be held on Sunday, October
13, 2013 and proceeds will be used to help fund the Parish Center’s operating costs. The hours
of the event will be 10:30 a.m. to 5:00 p.m.
In addition, the applicant has requested that Lander Avenue NE be blocked off between the
Church and the Parish Center for safety reasons.
KEY ISSUES:
• The Church of St. Albert has submitted the correct application and fees for a One-Day
Temporary 3.2% Malt Liquor License.
• Sale of the 3.2% malt liquor will occur on the grounds of the Parish Center parking lot.
• This is an annual event for the Church and Parish Center.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for the liquor license.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny any liquor license.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Liquor License Application
Agenda Page 20
Agenda Page 21
Agenda Page 22
Agenda Page 23
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 2013 RCA for Outdoor Music Ord Revisions.doc
Meeting Date: September 16, 2013
September 12, 2013
SUBJECT: CONSENT – CITY CLERK – TEMPORARY OUTDOOR MUSIC ORDINANCE REVISIONS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Ordinance 2013-008 Amending Section 5-5-3 (Exception; Outdoor
Musical Performances) of Chapter 5 (Noise Control, Title 5 (Health and Sanitation) of the
Albertville City Code, Relating to the Performance Standards for Outdoor Music Events.
BACKGROUND: On June 3, 2013 the City Council passed an ordinance amendment relating to
outdoor musical performances. Due to the request of a local restaurant, staff reviewed the City
Code relating to the noise ordinance, which includes an exception relating to temporary outdoor
music events. The City Code only allowed for two permits per year and the applicant’s request
was to allow weekly minor acoustical performances. Ordinance 2013-003 was passed outlining
the guidelines and stipulations for these minor events.
When the ordinance was submitted to the City’s codifier for codification purposes, it was
recommended that the ordinance more clearly define both major and minor outdoor musical
performances. It was further recommended the criteria for both the major and minor
performances be further defined under each type of event.
KEY ISSUES:
• The new ordinance more clearly defines what constitutes a major and minor outdoor
musical performance.
• The ordinance clearly defines the criteria for each type of event.
• This new ordinance is a recommendation from the City’s codifier, Sterling Codifiers.
• The new language will better help identify the different type of events when receiving
future permit applications.
• City Council still has the authority to impose additional conditions on a permit for a
minor outdoor musical performance.
POLICY/PRACTICES CONSIDERATIONS: Any amendment to the City Code is a policy
decision of the City Council.
FINANCIAL CONSIDERATIONS: Fees for both the major and minor outdoor musical
performances will need to be set by resolution, which is typically approved before year end.
This is the first year staff charged a nominal fee for the permits issued, but staff will need to
Agenda Page 24
Mayor and Council Request for Action – September 16, 2013
Temporary Outdoor Music Ordinance Revisions Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 2013 RCA for Outdoor Music Ord Revisions.doc
Meeting Date: September 16, 2013
identify an appropriate fee for both types of performances to cover the costs of staff and
consultant time and review.
Responsible Person – Department: Kimberly A. Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Ordinance 2013-008
Agenda Page 25
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2013 – 008
AN ORDINANCE AMENDING SECTION 5-5-3 (EXCEPTION; OUTDOOR MUSICAL
PERFORMANCES) OF CHAPTER 5 (NOISE CONTROL), TITLE 5 (HEALTH AND
SANITATION) OF THE ALBERTVILLE CITY CODE, RELATING TO THE
PERFORMANCE STANDARDS FOR OUTDOOR MUSIC EVENTS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
SECTION 1. Section 5-5-3 (Exception; Outdoor Musical Performances) of Chapter 5 (Noise
Control) is hereby amended as follows:
5-5-3: EXCEPTION; OUTDOOR MUSICAL PERFORMANCES: The provisions
of section 5-5-1 and subsection 5-5-2E of this chapter do not apply to outdoor
musical performances which have a permit approved and issued by the city council.
A. Major Live Outdoor Music Permit. A major live occasional outdoor music event is held
at an event venue or other commercial property specifically to provide live or recorded
amplified music entertainment to a large assembly of persons. The following criteria
shall apply to issuance of a live major outdoor musical performance permit:
1. Any person, organization, and/or entity shall be limited to a maximum of two (2)
major permits per year. No commercial property shall host more than three (3) major
events in a calendar year.
2. The permit applicant must pay a permit fee as set by the city council by resolution
and provide information and/or a plan(s) that demonstrates that the site event will
comply with the performance standards of this code.
3. The permit applicant must demonstrate that there will be adequate sanitary facilities
for the event.
4. The permit applicant must demonstrate that there will be adequate security and
fencing to control access to the event at the location of the outdoor musical
performance.
5. The permit applicant must have sufficient off-street parking. The music event shall
not occupy required parking for the principal use of the site.
6. The major outdoor musical performance must not interfere with other commercial
and governmental activities or with the quiet enjoyment of residential property.
Agenda Page 26
City of Albertville
County of Wright
Ordinance No. 2013 - 008
Outdoor Music Performances
Page 2
7. The stage, performers, speakers and amplifiers are located three hundred feet (300’)
from any residence located in a residential zoning district.
8. The stage, speakers, and amplifiers are arranged in a design and manner that does not
directly broadcast music at or toward a residence within three hundred feet (300’) of
the stage.
9. Major outdoor music events shall be allowed between May 15th and October 15th and
the live outdoor musical performance shall only occur on the dates and during the
hours designated by the city council.
10. Major outdoor music events shall not perform beyond 12:00 midnight.
11. The volume of the outdoor musical performance must be reasonable. The permit
holder shall comply with all requests of the Sheriff’s Department to reduce volumes
to mitigate nuisance complaints. (Ord. 2004-05, 6-7-2004)
12. Failure to abide by these standards or the receipt of nuisance complaints may be
grounds for denial of future major outdoor musical permits for the property.
B. Minor Live Outdoor Music Permit. A minor live outdoor music event may be acoustic
or amplified, at an established commercial location as only part of a regular business
service to its customers. The minor outdoor music event shall be limited in size, location
and noise levels to insure compatibility with adjoining land uses and neighborhoods. An
annual permit may be issued by the city council for the operation of outdoor live music
events in a manner that will not unreasonably disturb the peace, quiet, or comfort of
adjoining residential neighborhoods. The following criteria shall apply to the issuance of
a minor live outdoor music event permit:
1. The minor live outdoor music event permit may only be issued to commercial
properties.
2. The permit applicant must pay an annual permit fee as set by the city council by
resolution and provide information and/or a plan(s) that demonstrates that the site
event will comply with the performance standards of this code.
3. The permit shall be issued annually for a calendar year. Minor live outdoor music
events shall only be allowed between the dates of May 15th to October 15th.
4. The permit applicant shall provide a calendar that identifies the days in the week
when minor live outdoor events may occur. The city council, in consideration of the
permit, may place limits on the number of minor live outdoor music events. Events
outside the approved calendar shall be prohibited.
5. Minor live outdoor music events shall comply with all the stage and performance
setbacks of a major outdoor music event, as outlined in Section 5-5-3 of the city code.
Agenda Page 27
City of Albertville
County of Wright
Ordinance No. 2013 - 008
Outdoor Music Performances
Page 3
6. Minor live outdoor music events shall not perform between the hours of 9:00 PM and
11:00 AM Sunday through Thursday, and 10:00 PM and 11:00 AM Friday and
Saturday.
7. The volume of the minor live outdoor music performances must be reasonable so as
not to be audible at the shared property line with a residentially zoned property. The
permit holder shall comply with all requests of the Sheriff’s Department to mitigate
nuisance complaints.
8. In review of a minor live outdoor music event permit, the city may impose additional
conditions deemed necessary to mitigate nuisance complaints and protect adjoining
properties. Such conditions may include, but not be limited to, the following:
a. Limit the days of the week for minor live outdoor music events.
b. Restrict the hours of the minor live music event beyond those stated in
Section 5-5-3.M.5 of this code.
c. Limit the size and location of minor live outdoor music events.
d. Limit amplification or type of instruments (i.e., prohibit percussion
instruments or brass wind instruments).
9. Failure to abide by the standards and conditions of the minor live outdoor music event
permit or the receipt of nuisance complaints may be grounds for denial or revocation
of the minor live outdoor music event permit for a property.
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY
FOLLOWING ITS PASSAGE AND PUBLICATION.
Approved by the Albertville City Council this 16th day of September, 2013.
Jillian Hendrickson, Mayor
______________________________
Kimberly A. Olson, City Clerk
Agenda Page 28
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 13 fiber.doc
Meeting Date: September 16, 2013
September 10, 2013
SUBJECT: FINANCE – BUILDING INTERCONNECTION PROJECT/UPGRADE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Direct staff to move forward with the Building Interconnection Project/Upgrade
and solicit final quotes for the individual components of the project.
BACKGROUND: Albertville built the current City Hall in 2006 and at the time of construction
the Council designated funds for future internet/phone connection upgrades due to the fact that
available options were not ideal at that time. In 2007, City Hall was too far away from a demark
to get high speed internet via cable, there was no fiber run in the City and the only option was to
install a T1 with a 3Com wireless system to connect the buildings. In 2010, the City of Albertville
added the STMA Ice Arena to the wireless connection of the buildings. Later that year the STMA
School District added installed fiber down Main Avenue NE. As part to that project, Albertville
added 12 fiber lines and handholes for a future fiber network for the City.
The City’s current 3Com products have been discontinued and antennas are difficult to find when
replacement is needed. In the past six (6) years , the City has replaced three (3) of the wireless
bridges. In the fall and winter of 2012 the City experienced major equipment failure with the
antennas feeding the wireless system to the STMA Ice Arena and Fire Hall. This past week the
City also experienced equipment failure with the main antenna at City Hall. This left the Fire
Hall, Ice Arena, and Public Works buildings without communications while the antenna was
rebooted. Staff has been advised that these types of system failures will only become more
frequent and ultimately the equipment will not be repairable.
During the past few years the City of Albertville has dealt with failing equipment, slow internet
and server operation issues, and frequent disruptions in service. Staff is also unable to upload to
and update the City Website without using a hotspot connection.
Staff researched several options including upgrading the T1, wireless options, and fiber. We have
consulted with several outside parties for communication solutions. When the Ice Arena was
failing several times a week last winter, the City consulted with Line One Partners who set up the
original wireless bridge system. They reviewed the possible connection options and reported back
to the City that the only real fix was to hardwire the buildings together, thus suggesting fiber. In
the past few months staff has been working with the STMA School District and their consultants
regarding the fiber option. We have learned that the School District’s internet provider, Ties, can
provide the City with service. Staff also consulted with a third party, Fostar, who evaluated the
connection options back in 2007. Jon Fostar reviewed the three options and reported the
permanent fix would be to hardwire the building connections, hook up to fiber for internet, and
downgrade the T1 for voice. Currently, the City’s T1 provides 36 Megabytes that is shared
between the phones and the internet.
Agenda Page 29
Mayor and Council Request for Action – September 16, 2013
Building Interconnection Project/Upgrade Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\091613\09 16 13 fiber.doc
Meeting Date: September 16, 2013
With the switch to fiber, equipment upgrades, replacement of the phones, and a server upgrade
would be required. A few months ago we also experienced server issues due to a slow processor
and very little remaining data storage. When the City replaced the server a number of years ago, a
SAN system was recommended, but not approved. The SAN system is required now. It addresses
the storage issue and also is set up for future expansion of space. With a SAN system, server
replacement/upgrades in the future will simply be done by replacing the processors and not the
data. Data on a SAN system is on separate hard drives linked to the processors, unlike the HP
server systems we have now. On our current system the drives are in the actual server.
REQUIRED PROJECT UPGRADES/HARDWARE:
• Installing physical fiber to each building which upgrades to 1 Gigabyte (currently 36
Megabytes)
• Replace the hardware for the switches to upgrade internally from 10/100 to 1 Gigabyte
(includes phones)
• Upgrading the server for internal connections from a processor of 16 RAM to 64 RAM to
handle the new speed of the switches and fiber (moving to a SAN system also addresses
other server issues)
FINANCIAL CONSIDERATIONS: Projected total project costs are estimated to be between
$180,000 and $200,000. Sufficient funds for this project were put into Capital Reserves in 2006
as part of the City Hall project. If authorized by the Council, staff will secure final quotes and
continue to coordinate with the School District for shared services and an agreement.
Responsible Person – Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Agenda Page 30
City Administrator’s Update
September 12, 2013
GENERAL ADMINISTRATION
5964 Main Avenue NE Lease: A pre-construction meeting was held earlier this week and work
has commenced.
STMA Arena: At the last Arena Board meeting, it was the consensus of the Board to complete
both the dehumidification and roof insulation as one project. The project and its funding will
be discussed further at the joint meeting later this month.
Hunters Pass (Phase 2): Staff has been in discussions with representatives of the undeveloped
Hunters Pass area. It is understood that the new owners plan on making a plat application in
November for approvals in January.
Former Sunoco Gas Station: Staff recently learned that a purchase agreement has been signed
for the former Sunoco Gas Station. The interested party is looking to renovate the space to
include a convenient store and fast food with a drive thru. It is understood that CUP application
will be submitted later this month.
ENGINEERING/PUBLIC WORKS
2013 Street, Trails, and Utility Improvement Project: The CSAH 18 trail has been paved and
soon the contractor will be restoring the ditch along CSAH 18. The final lift of pavement will be
placed on the residential streets on Friday the 12th.
UPCOMING EVENTS and ANNOUNCEMENTS
• September 22 (Sunday) - Memorial Park Dedication, 12:00 p.m. (noon) at the park
• September 30 – Joint Meeting between Albertville, School District, and St. Michael, 6:00
at the Albertville City Hall
ATTACHMENTS: none
Agenda Page 31