2013-10-07 CC Packet
City of Albertville Council Agenda
Monday, October 7, 2013
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2013 Agendas\100713 Council Agenda.doc
Meeting Date: October 7, 2013
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions (None)
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the September 16, 2013 regular City Council meeting minutes as presented
(pgs 4-8)
B. Approve the September 30, 2013 Joint Meeting minutes as presented (pgs 9-11)
C. Authorize the Monday, October 7, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 12)
7. Public Hearings - None
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning Commission, Fire Board, Parks,
Public Works, JPWB, etc.)
2). Memorial Park – Verbal
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City of Albertville Council Agenda
Monday, October 7, 2013 Page 2 of 3
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Meeting Date: October 7, 2013
B. Finance
1). Building Interconnection Project/Upgrade (pg 13)
(Motion to authorize staff to accept quote from Marco for switches, phone system
hardware with networking and resiliency set up with STMA not to exceed
$52,000.)
(Motion to authorize staff to accept quote from Business Ware Solutions for SANS
Server hardware and upgrade not to exceed $60,000.)
2). Accounts Receivable Report (pgs 14-16)
3). 3rd Quarter Report (pgs 17-18)
C. City Clerk - None
D. Public Works / Engineering - None
E. Planning/Zoning
1). Activity Update - Verbal
F. Building - None
G. Legal
1). City Attorney Report (pgs 19-20)
H. Administration
1). River Rider Transportation Contract (pgs 21-29)
(Motion to approve RiverRider Agreement, for shared public transportation
services between the Cities of Albertville, Hanover, St. Michael, and Otsego,
subject to no material changes being made by one of the other parties.)
2). City Administrator’s Update (pgs 30-31)
9. Announcements and/or Upcoming Meetings
October 7 City Council, 7:00 p.m.
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:30 p.m.
November 4 City Council, 7:00 p.m.
November 11 Veterans Day, City Offices Closed
November 12 STMA Ice Arena Board, 6:00 p.m.
Planning Commission, 7:00 p.m.
November 18 City Council, 7:00 p.m.
November 25 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, October 7, 2013 Page 3 of 3
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Meeting Date: October 7, 2013
November 28 Thanksgiving Day, City Offices Closed
November 29 City Offices Closed
OCTOBER
NOVEMBER
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3 4 5
1 2
6 CC 7
PZ
8 9 10 11 12
3 CC 4 5 6 7 8 9
13 Ice 14 15 16 17 18 19
10 H 11
Ice PZ
12 13 14 15 16
20 CC 21 22 23 24 25 26
17 CC 18 19 20 21 22 23
27 JP28 29 30 31 24 JP25PK 26 27 H28 29 30
10. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
Monday, September 16, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator-PWD Adam Nafstad, City Attorney Michael Couri, City
Planner Alan Brixius, Finance Director Tina Lannes, and City Clerk Kimberly Olson
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS
A. Women of Today Proclamation
Hendrickson read and presented the proclamation to members of STMA Women of Today.
4. PUBLIC FORUM
No one was present for the public forum.
5. APPROVAL OF THE AGENDA
Motioned by Olson, seconded by Hendrickson, to approve the agenda. Ayes: Hendrickson, Olson,
Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the August 19, 2013 regular City Council meeting minutes as presented (pgs 5-9)
B. Approve the August 19, 2013City Council workshop meeting minutes as presented (pgs
10-11)
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of September 16, 2013
C. Approve the September 3, 2013 regular City Council meeting minutes as presented (pgs
12-16)
D. Authorize the Monday, September 3, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request (pg 17)
E. Approve a One-Day Temporary Intoxicating Liquor License for the Albertville Lions Club
for their annual Comedy and Prime Rib Dinner to be held on Saturday, October 5, 2013
(pgs 18-19)
F. Approve a One-Day Temporary 3.2% Malt Liquor License for the Church of St. Albert’s
annual Parish Festival to be held on October 13, 2013 (pgs 20-23)
G. Approve Ordinance 2013-008 Amending Section 5-5-3 (Exception; Outdoor Musical
Performances) of Chapter 5 (Noise Control, Title F (Health and Sanitation) of the
Albertville City Code, Relating to the Performance Standards for Outdoor Music Events
(pgs 24-28)
Olson would like it corrected in the September 3, 2013 City Council meeting minutes that he
was not present.
Motioned by Sorensen, seconded by Wagner, to approve the consent agenda with the above
amendment. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent:
None. MOTION DECLARED CARRIED.
7. PUBLIC HEARING – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and
Parks Committee)
STMA Ice Arena Board
Sorensen updated the Council on the last meeting and reported it seemed the
consensus of the Board was to move forward with both the dehumidification and
insulation fixes for the roof problem. He stated the Lacrosse team was present at the
meeting and presented a request to use the ice arena during the summer for their box
league. They stated they would use the arena for their box league practices and
games and they are able to play on the concrete when the ice is pulled out. Nafstad
stated this would bring in revenue for a couple of months in the summer, but the
arena would not be available in 2014 with the dripping that is occurring and the
repairs that need to be completed. He stated it would be an option for the 2015
season.
2). Traffic Control During Football Games
Sorensen stated they have received several complaints about exiting the school
parking lot after football games. He stated it can take as long as an half an hour to
exit the lot and they have begun walking to the games rather than driving. He
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of September 16, 2013
requested this be added to the Joint Meeting agenda with St. Michael and the STMA
School Board.
Nafstad stated that since it is on school property, it would be a school issue. He
stated the City’s contract with Wright County Sheriff’s Office does not include
special events. Deputies needed for Friendly City Days and Black Friday at the
Outlet Mall are paid for by the groups sponsoring those events. He indicated he will
let Dr. Behle at the school district know and have it in added to the Joint Meeting
agenda.
B. Finance
1). Building Communications Project
Lannes reported that when the current City Hall building was constructed there were
limited options for communications and they ended up with a T1 line and wireless
system to connect the buildings for communications (i.e. phones, internet). Parts for
this wireless system are no longer produced. The wireless system failed
considerable times during the previous winter and the main antennae failed in the
last two weeks. Lannes reported that she has worked with several consultants in the
last months and the consensus she received is the best solution is to hardwire the
buildings. She stated other wireless options were not secure. Another concern is
they are running out of room on the current server. She stated that the server has
been replaced three times since the building was built and it is preferable to
purchase a server where you can purchase and add space rather than purchasing an
entire new server.
Lannes stated that funds were put into building capital for future improvements to
City Hall and would be enough to cover the cost of the project. She stated they are
putting forth a three phased project.
Sorensen inquired how much the cost is to lay the fiber in the ground. Lannes
replied anywhere from $51,000-$80,000. Nafstad stated the cost to lay fiber to the
STMA Ice Arena should be paid for by the arena, but a loan through Albertville can
be discussed.
Hendrickson stated that she is comfortable with the plans, especially since the
current communications are slow for staff. Lannes stated the phases would be
installing the fiber lines, updating the equipment and updating the server; it would
take several months to complete, but they would like to get the fiber in the ground
this fall. Olson was concerned about waiting until another meeting to approve
quotes and asked how they could expedite the project. Couri replied that Council
could authorize staff to pursue the low cost bid under a certain dollar cap. Lannes
stated that they would just need approval for the fiber phase of the project at this
time and the other two phases could come later.
Motioned by Olson, seconded by Hendrickson, to authorize staff to move forward
with pursuing the low quote for the fiber phase of the building interconnection
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of September 16, 2013
project in an amount not to exceed $85,000. Ayes: Hendrickson, Olson,
Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
C. City Clerk – None
D. Public Works and Engineering – None
E. Planning - None
F. Building – None
G. Legal - None
H. Administration
1). City Administrator’s Update
Nafstad reported that the former Sunoco property has been bought and the purchase
agreement signed. Brixius stated the buyers would be seeking a Conditional Use
Permit to have a fast food drive through at the site. The intent is to keep the diesel
pumps plus have a convenience store inside the current building separated from
indoor seating of the fast food establishment.
Vetsch expressed concerns about the circulation of traffic on the site. Brixius stated
those concerns were detailed to the owner that there must be adequate stacking
room for cars in the drive through lane and the menu board must not interfere with
circulation of traffic for the other aspects of the site. He stated the drive through
lane may have to a raised concrete island to well define that lane of traffic. He
stated that if the applicant can meet those criteria, staff would recommend approval.
Vetsch stated he wants to make sure it is a good fit for the site and not rush just to
get a business in the site. Sorensen stated if they meet the CUP conditions, they
would need to approve it
.
2). Hunting Request
Nafstad reported the party interested in the hunting request provided information on
birdshot pellet energy that shows essentially no energy after thirty yards. He stated
he is bringing it before Council to get a final decision on whether to allow the
hunting within City limits.
Wagner stated they would need to seek public opinion on the request and go through
the public hearing and notification process.
Brixius stated his concern that elevated blinds should be required to ensure
downward trajectory of the birdshot. Council discussed their concerns about
nearness of the neighboring homes in the area of the request, the sound of the
gunshots, proximity to the school and including the right notification process. Couri
stated there may be alternative means to firearms such as noise makers, chemicals to
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of September 16, 2013
be used on the goose eggs, etc. Nafstad stated that St. Michael may be allowing
bow and arrow hunts.
Council directed staff to inform the requester they are not supportive of a goose hunt
with firearms at this time. Vetsch stated the requester is welcome to attend a
meeting in person and provide a detailed hunting plan next year.
3). Guardian Angels Grading Permit
Nafstad reported Guardian Angels is getting close to final plat and signing of
contracts for the Engel Haus project. They are ready to begin grading the site and
staff will need Council authorization to grant the grading permit. There are no
outstanding issues at this time.
Motioned by Hendrickson, seconded by Vetsch, to authorize staff to issue the
grading permit to Guardian Angels for the Engel Haus project. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
4). Guardian Angels Letter of Support for Bus
Nafstad reported that Guardian Angels is seeking grant funds from the State for a
bus for senior transportation around several Guardian Angels sites. They are
seeking a letter of support from the City to assist in receiving the grant funds.
Council supported the request and asked staff to draft the letter.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
September 23 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
September 30 Joint Meeting with St. Michael & STMA School Board
Albertville City Offices, 6:00 p.m.
October 7 City Council, 7:00 p.m.
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:30 p.m.
11. ADJOURN MEETING
Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 8:03 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 8
Albertville, St. Michael, and STMA School Board
Joint Meeting Page 1
Minutes of September 30, 2013
STMA
JOINT MEETING OF THE CITY COUNCILS OF ALBERTVILLE AND ST. MICHAEL
AND THE STMA SCHOOL BOARD
DRAFT MINUTES
September 30, 2013
Albertville City Council Chambers
6:00 p.m.
1. CALL TO ORDER/ROLL CALL
Mayor Hendrickson called the meeting to order at 6:05 p.m.
STMA School Board Present: Chairperson Douglas Birk, Gayle Weber, Carol Steffens, Jeanne Holland, Jeffrey Lindquist, Drew Scherber, and Superintendent James Behle
Albertville City Council Present: Mayor Jillian Hendrickson, Rob Olson, Larry Sorensen, John Vetsch, Dan Wagner, City Administrator-PWD Adam Nafstad, and City Clerk Kimberly Olson
St. Michael City Council Present: Mayor Jerry Zachman, Nadine Schoen, Chris Schumm, Kevin Kasel, and City Administrator Steve Bot
Others Present: MN House Representative David Fitzsimmons, Samara Postuma
2. STMA FINANCIAL UPDATE
Behle outlined the estimated enrollment projections for the next several years. He stated that
enrollment increases are coming to an end. Enrollment is what sustains the budget and with
those numbers decreasing they would be heading toward deficit spending. However, he stated
the district has been proactive in their planning and outlined what the district has in reserves.
Behle reported they are continuing to work with legislators to increase equity in school funding.
He stated that the basic school formula has not changed significantly to help the district. Kasel
inquired what the impact would be on class sizes if cuts were to be made in the school’s budget.
Behle responded that it would increase classes by three to five students potentially, but it is more
difficult to say when it comes to the high school where they may have to alter programs.
Birk stated the basic school funding formula is a pressing issue for the district and it is important
to continue to work with legislators on the issue. The School Board has spoken about increasing
visibility of the issue and writing an editorial for the Star Tribune. He stated the current formula
Agenda Page 9
Albertville, St. Michael, and STMA School Board
Joint Meeting Page 2
Minutes of September 30, 2013
is unfair to children in the district; one school district may receive more money just because of
their location. He felt the kids are the ones losing out and felt a statement from the community
should be pursued. He asked that both councils consider signing onto the editorial in the hopes it
will prompt more community discussion. Sorensen asked if other school boards would be
willing to support the editorial. Birk stated that he was not sure if other boards would sign on; it
depends on the funding they have received in the past.
3. ALL DAY KINDERGARTEN
Behle reported that all day kindergarten will be offered next year and they are still working on the details. They do have space to hold all day kindergarten, but some programs may have to be moved. He stated they will look at a half day option. He clarified that the additional time in class will be dedicated to more reading, math and social studies. He stated that all day kindergarten will be more of a challenge to the students and more will be expected of the children leaving kindergarten. He invited the group to attend a community meeting on November 11 and final decisions will be made in January. Vetsch inquired if the State will fund the all day kindergarten. He was concerned it would be funded for a short time by the State and then fall on the school district to fund it in later years. Behle replied that all day kindergarten was included in the formula. Schumm felt all day kindergarten significantly impacts reading levels.
4. TRAFFIC CONTROL DURING FOOTBALL GAMES
Sorensen stated that Albertville City Council has received complaints about the length of time it takes to exit the school parking lot after football games. Scherber stated that the lot is not designed for that amount of traffic. Behle stated they have also had issues with cars in the bus lane as well as cars circling in the lot. Lindquist noted that two deputies were present during the homecoming game and that seemed to make a difference; he stated one was located at the Main Avenue NE and 50th Street NE and they haven’t had that before. Steffens suggested notice be sent to parents requesting patience while exiting the lot after games.
5. STMA ICE ARENA ROOF IMPROVEMENTS
Nafstad reported they have engaged architect and engineer consultants to investigate the issues with the roof. The consultants believe the moisture issues have been present since the building was built, but have become more apparent when the roof was replaced creating a tighter seal. The recommended best solution would be to upgrade the dehumidification system and make insulation improvements that would include removing the existing insulation, installing spray foam insulation and fire barrier and adding a new drop low-e ceiling. The consultants stated the improvements could be done individually or together.
Nafstad stated the cost of both improvements is approximately $545,000. The arena has $110,000 in depreciation reserves, leaving each entity with approximately $145,000 for their share of the improvement. He stated that the consensus of the arena board was to move forward with both improvements. He stated that both St. Michael and Albertville
Agenda Page 10
Albertville, St. Michael, and STMA School Board
Joint Meeting Page 3
Minutes of September 30, 2013
felt they could fund their portion of the fix internally rather than bonding. Nafstad indicated that it may be better for the school district to pay over time and Albertville could possibly fund the school’s portion of the fix with a small interest loan.
Nafstad reported that dehumidification improvements would not affect arena operations; however, the insulation improvements would. He stated it was possible the arena would be out of service from April to July. He stated the consultants said the arena would see great improvement once the dehumidification improvements are done, but the moisture will still be in the roof if those insulation issues aren’t addressed. Kasel and Schumm both agreed that both improvements should be done sooner rather than later. Lindquist stated funding for the fix is a problem for the school district. Schumm stated that he spoke with an expert that works in the ice arena field that has seen similar issues who thought the proposed fixes would work.
Zachman had concerns about other issues they may find while making the improvements and how that would affect the overall cost of the project. He suggested that it be looked at prior to bidding the project.
Lindquist stated that if the repairs are not done, it could eventually impact the structure of the building. Holland inquired if the Youth Hockey Association was aware of the needed repairs. Lindquist replied they did receive a letter from the Association about safety concerns they have due to the dripping. He indicated they are aware of the necessity of the repairs.
Nafstad reported they received a request from the lacrosse team to utilize the ice arena for their practice and team games. They would rent the arena during the summer when the ice is out. Nafstad stated it is something they could look at in 2015, but not 2014 with the repairs that are needed.
Bot asked for next steps. Nafstad replied he would request proposals from the engineers and architects and draft a funding agreement for all three entities. Behle stated the School Board will have this item on their agenda for the next Monday.
6. ADJOURNMENT
Motioned by Wagner, seconded by Schumm, to adjourn the meeting at 7:06 p.m. With all
voting aye, the motion carried.
Sincerely submitted,
________________________________
Kimberly Olson, Albertville City Clerk
Agenda Page 11
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\100713\10 07 13 Finance Bills Report (RCA).doc
Meeting Date: October 7, 2013
October 2, 2013
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, October 7, 2013 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 12
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\100713\10 07 13 fiber.doc
Meeting Date: October 7, 2013
October 3, 2013
SUBJECT: FINANCE – BUILDING INTERCONNECTION PROJECT/UPGRADE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize staff to accept quote from Marco for switches, phone system hardware
with networking and resiliency set up with STMA not to exceed $52,000.
MOTION TO: Authorize staff to accept quote from Business Ware Solutions for SANS Server
hardware and upgrade not to exceed $60,000.
BACKGROUND: Staff has received the quotes on all three components of the project.
Currently staff is moving forward with the fiber component and recommends Council to approve
moving forward with remaining two components of the hardware for the communication upgrade
and the server upgrade. All three components of the project were presented in detail to the council
on September 16, 2013.
FINANCIAL CONSIDERATIONS: Projected total project costs are estimated to be between
$180,000 and $200,000. Sufficient funds for this project were put into Capital Reserves in 2006
as part of the City Hall project.
Responsible Person – Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Agenda Page 13
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2013\100713\100713 AR Monthly Report RCA.doc
Meeting Date: October 7, 2013
October 2, 2013
SUBJECT: FINANCE - ACCOUNTS RECEIVABLE REPORT
INTRODUCTION: This space on the agenda is reserved for the City Council to consider the
Finance Department Accounts Receivable Report.
ACCOUNTS RECEIVABLE:
Total accounts receivable outstanding through September 30, 2013 is $62,158.55
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding $42,325.23 68.09%
30-60 days outstanding $ 5,851.76 9.41%
60-90 days outstanding $ 2,017.63 3.25%
Over 90 days outstanding $11,963.93 19.25%
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review monthly
financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Department/: Tina Lannes, Finance Director
Submitted through:
Attachment(s): Accounts Receivable Report
Agenda Page 14
Mayor and Council Communication – October 7, 2013
FINANCE – Accounts Receivable Report Page 2 of 3
M:\Public Data\City Council\Council Packet information\2013\100713\100713 AR Monthly Report RCA.doc
Meeting Date: October 7, 2013
Vendor Amount Due 0-30 Days 30-60 days
60-90
days
90 days &
Over
ALDRICH, CORLIE $920.05 $470.05 $450.00
ALPINE CAPITAL $545.97 $11.58 $213.76 $320.63
ANDERSON, MIKE & SUSAN $461.26 $11.26 $450.00
ARNS, NORMAN $908.79 $458.79 $450.00
AUGER, MURRAY $920.05 $470.05 $450.00
BANK OF AMERICA $164.33 $4.01 $160.32
BETHKE, AARON $403.34 $3.34 $200.00 $200.00
BROWN, CHRIS & TESA $106.67 $2.50 $4.17 $100.00
BURDA, LANCE & LAYLA $391.02 $6.42 $384.60
DANIELLE JONES $514.82 $12.57 $502.25
DOMINIUM DEVELOPMENT $920.05 $470.05 $450.00
DOMINIUM MGMT SERVICES $916.29 $466.29 $450.00
DONAHUE, KELLY $106.67 $2.50 $2.50 $101.67
ELAM, TIM & MEGAN $920.05 $470.05 $450.00
FEDERAL HOME LOAN MORTGAGE $106.67 $2.50 $2.50 $101.67
FEDERAL HOME LOAN MTG CORP $203.34 $3.34 $200.00
FINANCIAL SECURITY BANK $269.42 $2.23 $267.19
GREENWOOD, MARK $2,910.00 $0.00 $2,910.00
GUARDIAN ANGELS $14,772.00 $14,772.00
HOCKEY USA $1,501.39 $2.45 $1,498.94
HOUSING URBAN DEVEOPMENT $106.67 $2.50 $2.50 $101.67
HUNTERS PASS ESTATES ASSOC $150.08 $150.08
JOHNSON, CANDACE $1,323.39 $473.39 $200.00 $200.00 $450.00
JOHNSON, HOLLY $52.08 $1.25 $0.83 $50.00
JUDKINS, VICTORIA REV TRUS $916.29 $466.29 $450.00
KAY JEWELERS $75.95 $1.84 $0.61 $73.50
KOENING, PAUL $2,460.00 $2,460.00
LARSEN, JOSHUA $920.05 $470.05 $450.00
LEARN TO SKATE $2,660.00 $2,660.00
LOPEZ, RAINER $920.05 $470.05 $450.00
MITCHELL, CREIG $215.53 $1.78 $213.75
NEIGHBORS BAR & GRILL $516.68 $12.51 $4.17 $500.00
OAKLAND CONSTRUCTION $750.00 $750.00
OLIVARES, JUAN & IRIS $101.66 $1.66 $100.00
PATNOD, AMY $920.05 $470.05 $450.00
PETERSON, RICHARD $379.43 $5.35 $374.08
PRAUGHT, BETH $916.29 $466.29 $450.00
REMAX RESULTS $100.00 $100.00
RODEN, PAM $916.29 $466.29 $450.00
RYKAL, JASON $1,836.34 $936.34 $900.00
SAFEGUARD PROPERTIES $543.30 $9.10 $106.88 $320.64 $106.68
SCHROEDER, LESLIE $458.79 $458.79
Agenda Page 15
Mayor and Council Communication – October 7, 2013
FINANCE – Accounts Receivable Report Page 3 of 3
M:\Public Data\City Council\Council Packet information\2013\100713\100713 AR Monthly Report RCA.doc
Meeting Date: October 7, 2013
SENTINEL FIELD SERVICES $310.83 $7.50 $3.33 $300.00
SENTINEL FIELD SERVICES $103.33 $2.50 $0.83 $100.00
SIDELINE SPORTS $75.95 $1.84 $0.61 $73.50
SPACE ALIENS $46.13 $1.13 $45.00
STMAYH $13,225.01 $12,825.01 $400.00
TAEGE, JANET $115.05 $0.00 $115.05
TURNER, JODI $920.05 $470.05 $450.00
WALSH, JUSTIN $920.05 $470.05 $450.00
WELLS FARGO $106.67 $2.50 $2.50 $101.67
WERP, MARKUS $920.05 $15.05 $455.00 $450.00
WILLS, BRIAN & KENNEDY, MANDY $50.00 $50.00
ZAWADA, MATT $164.33 $4.01 $160.32
Total $62,158.55 $42,325.23 $5,851.76 $2,017.63 $11,963.93
Current 0-30 days $42,325.23 68.09%
30-60 days $5,851.76 9.41%
60-90 days $2,017.63 3.25%
over 90 day $11,963.93 19.25%
Agenda Page 16
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2013\100713\100713 Quarter Budget to Actual RCA.doc
Meeting Date: October 7, 2013
October 2, 2013
SUBJECT: FINANCE - 3RD QUARTER REPORT
INTRODUCTION: This space is reserved on the Council agenda for Mayor and Council
review and discussion regarding monthly finance reports.
3rd QUARTER BUDGET TO ACTUAL:
Below is the third (3rd) Quarter 2013 un-audited General Fund Summary of Revenues and
Expenditures. Revenues should be at 60% and expenditures should be at 75%. Revenues are at
54.1% and Expenses are at 57.4%.
2013 Council Update
GENERAL FUND
General Fund Revenue: 2013 2013 Actual % of
Budget 9/30/2013 Budget
31010 Current Ad Valorem Taxes 2,423,781 1,221,901 50.4%
34113 Franchise Fee - Cable 65,000 52,173 80.3%
32100 Business Licenses & Permits 20,000 30,145 150.7%
32110 Liquor Licenses 29,150 28,612 98.2%
32120 3.2 Liquor Licenses 150 110 73.3%
32150 Sign Permits 1,500 1,180 78.7%
32210 Building Permits 35,000 81,816 233.8%
32240 Animal Licenses 250 1,100 440.0%
33405 Police Aid 28,000 - 0.0%
33406 Fire Aid 30,000 - 0.0%
33422 Other State Aid Grants 8,200 12,240 149.3%
34000 Charges for Services 2,000 4,228 211.4%
34101 Lease Payments - City Property - 1,260
34001 Administration Fees 125,894 1,550 1.2%
34103 Zoning & Subdivision 1,500 2,850 190.0%
Plan Check fee 15,000 42,679 284.5%
34105 Sale of Maps 50 - 0.0%
34107 Title Searches 546 2,960 542.1%
34302 Fire Protection Contract Charges 154,417 146,552 94.9%
34780 Park/City Hall Rental Fees 5,000 8,698 174.0%
34950 Other Revenues 6,000 19,069 317.8%
35000 Fines & Forfeits - - 0.0%
36210 Interest Earnings 25,000 - 0.0%
Engineer/As builts 750 3,150 420.0%
34110 Arena Administration 11,388 8,541 75.0%
Transfer I-94 Engineer 50,000 - 0.0%
Capital 102 to SAC 50,000 - 0.0%
Total Revenues $ 3,088,576 $ 1,670,814 54.1%
Agenda Page 17
Mayor and Council Communication – October 2, 2013
FINANCE – 3rd Quarter Report Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\100713\100713 Quarter Budget to Actual RCA.doc
Meeting Date: October 7, 2013
General Fund Expenditures 2013 2013 Actual % of
Budget 9/30/2013 Budget
41100 Council 41,855 31,076 74.2%
41300 Combined Admin/Engineer/PWD 124,909 79,638 63.8%
41400 City Clerk 121,258 79,167 65.3%
41410 Elections 9,000 567 6.3%
41500 Financial Administration 169,155 137,311 81.2%
41550 City Assessor 28,500 28,195 98.9%
41600 City Attorney 35,000 23,507 67.2%
41700 City Engineer 20,200 3,965 19.6%
41800 Economic Development 18,000 14,904 82.8%
41910 Planning & Zoning 31,507 39,149 124.3%
41940 City Hall 120,855 95,495 79.0%
42000 Fire Department 325,307 134,254 41.3%
42110 Police 530,000 397,485 75.0%
42400 Building Inspection 155,365 103,227 66.4%
42700 Animal Control 4,000 3,624 90.6%
43100 Public Works - Streets 449,995 349,951 77.8%
41750 Add'l consult Admin.Engineer 60,000 143 0.2%
45000 Culture & Recreation 55,843 40,913 73.3%
45100 Parks & Recreation 191,866 142,261 74.1%
Capital Reserves 570,811 51,369 9.0%
41000 Library 25,150 17,894 71.1%
Total Expenditures $ 3,088,576 $ 1,774,094 57.4%
VARIANCES:
Revenue:
• Tax settlements are received twice a year (July and December)
• More building permits and development than expected
• Administrative fees are entered in the 4th quarter
Expenses:
• Development activity and code enforcement have been cause for addition planning and
zoning fees.
Responsible Person/Department: Tina Lannes/Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Agenda Page 18
Page 1 of 2
Couri & Ruppe, P.L.L.P.
Memo
To: Adam Nafstad, City Administrator; Albertville City Council
From: Mike Couri
Date: September 25, 2013
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Assessment Appeal. The settlement agreement has been signed and back
special assessments have been paid at the County by the City. At this point we are
waiting until November when the County will process our revised assessment
resolution. Once this is completed, Mr. Knechtl’s attorney will dismiss the
litigation.
• I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement
from Albertville Marketplace using a revised legal description as the State wants
clearer language in the deed from the City to the State for the ramp easement. The
easement area remains unchanged—the State simply wants its specific language
used in the easement document. Adam and I will be working with Albertville
Marketplace to obtain the proper language.
• Pond Property Purchase. John Darkenwald is not yet ready to meet to discuss
the terms of a sale/use of the recently-appraised City lot behind the outlet mall.
• Charter Cable/Televising of Council Meetings. Charter’s attorney has provided
me the Federal Rule authority she believes allows Charter to recover from
Charter’s Albertville subscribers the $10,000 it would pay the City for equipment
necessary to broadcast the City Council meetings. I have not checked this
Agenda Page 19
Page 2 of 2
authority to see if Charter’s interpretation is correct, but can do so if the Council
would like. Charter’s threat seems to be that if we require it to pay the $10,000,
they will temporarily surcharge Albertville residents’ bills until it has recovered
that amount. I suspect that there is room for negotiation on this point, if the
Council wants to go in that direction.
• Senior Housing. We are coordinating the closing of this project with the
Developer. As of this writing, I do not have a closing date, but I would not be
surprised if it has already closed by the time the Council meets on October 7th.
Agenda Page 20
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2013\100713\RCA RiverRider Service Agreement.docx
Meeting Date: October 7, 2013
October 3, 2013
SUBJECT: ADMINISTRATION - RIVERRIDER TRANSPORTATION AGREEMENT BETWEEN
RIVERRIDER AND THE CITIES OF ALBERTVILLE, HANOVER, OTSEGO AND ST. MICHAEL.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve RiverRider Agreement, for shared public transportation services
between the Cities of Albertville, Hanover, St. Michael, and Otsego, subject to no material
changes being made by one of the other parties.
BACKGROUND: A public transportation partnership with the neighboring cities and
RiverRider was previously discussed at a joint council meeting back in June of this year. Since
that time, the four cities and RiverRider have structured the attached draft agreement to provide
bus service within the community.
Albertville does not currently have a public transportation option. It is anticipated that this
transportation option will primarily be used by the senior community and pre-school age
children; however, the service will be available to all ages.
KEY ISSUES:
• RiverRider will provide ten (10) hours of weekly service, over two days of each week (50
weeks per years). Service will be provided by selected routes and scheduled pick-ups
(dial-a-ride) and cover the area shown on the attached Service Area Map. Albertville in
its entirety is covered by the service area.
• The cost of the service is approximately $55.00 per hour, of which RiverRider will fund
85% from funding they received from State and Federal sources. The hourly rate is
determined by a MnDOT cost share formula and is subject to minor adjustments
annually. The Cities will be responsible for funding the remaining 15% (local share).
The Cities will receive a reduction in their required local share in the amount of $1.25 per
ride (the current cost per ride) for every ride with paid fare.
• The term of the agreement is for a three year period commencing on January 1, 2014 and
terminating on December 31, 2016. No individual city may withdraw from the
agreement during its term without the written approval of all other participating cities.
FINANCIAL CONSIDERATIONS: The 15% local share will be shared by the four cities.
Based on the attached Service Area Map, Albertville will be responsible for 25% of the local
share. Worst case scenario (zero ridership), Albertville’s annual cost could be approximately
$1,035. Each city’s share is reduced for each paid fare. If the service provides 3,300 rides
annually, there will be no cost to the cities. It is projected that ridership will increase with each
Agenda Page 21
Mayor and Council Request for Action – RiverRider Transportation Agreement
October 3, 2013 Page 2 of 2
M:\Public Data\City Council\Council Packet information\2013\100713\RCA RiverRider Service Agreement.docx
Meeting Date: October 7, 2013
year of service and the cities cost will be very small, if any at all. Albertville’s annual share will
be funded through the General Fund.
LEGAL CONSIDERATIONS: The proposed agreement has been reviewed by the legal staff
for each entity, and the Albertville City Attorney will review the final document to ensure no
material changes have been made by one of the other parties.
Responsible Person/Department: Adam Nafstad, City Administrator/PWD
Attachments: RiverRider Service Agreement
Service Area Map
Agenda Page 22
1
RIVERRIDER TRANSPORTATION AGREEMENT BETWEEN
RIVERRIDER AND THE CITIES OF ALBERTVILLE, HANOVER,
OTSEGO AND ST. MICHAEL, ALL IN WRIGHT AND HENNEPIN
COUNTIES, MINNESOTA
THIS AGREEMENT made this ___ day of October, 2013 by and between River
Rider, a political subdivision of the State of Minnesota operating as a Joint Powers
Agreement entity of Sherburne County and Wright County ( RIVERRIDER) and
the City of Albertville (ALBERTVILLE), the City of Hanover (HANOVER), the
City of Otsego (OTSEGO) and the City of St. Michael (ST. MICHAEL)
(collectively CITIES), all municipal corporations under the laws of the State of
Minnesota.
WHEREAS, RIVERRIDER and CITIES desire to enter into an Agreement for
expanded transportation services within the CITIES above and beyond that
currently provided by RIVERRIDER; and
WHEREAS, the Agreement sets forth the terms and conditions for expanded
service.
NOW, THEREFORE IT IS AGREED between the Parties as follows:
1. RIVERRIDER shall provide ten (10) hours of weekly service for fifty (50)
weeks per year to CITIES within the area set forth on Exhibit A to this
Agreement. Service shall be provided on a consistent schedule and five (5)
hours of the service will be provided on Tuesday of each week and five (5)
hours on another mutually agreed upon day based on demand and
RiverRider availability.
2. The cost of the ten (10) hours of service within the designated area will be
determined based on RIVERRIDER’s formula that calculated the 2013 cost
at $55.00 per hour.
3. RIVERRIDER shall fund 85% of the cost (currently received from State
and Federal sources), with CITIES funding a 15% local share to be
allocated as also set forth on the attached Exhibit A.
Agenda Page 23
2
4. In the event that federal and/or state funding of the RIVERRIDER service
decreases by more than 10%, resulting in a local share of more than 25%
CITIES may withdraw from this Agreement upon thirty (30) days written
notice.
5. Upon approval of this Agreement, CITIES are hereafter, during the term of
this Agreement, obligated to budget for and fund their allocated local share.
6. CITIES shall receive a reduction in their required local share in the
minimum amount of $1.25 per ride (the current cost per ride)for every ride
with paid fare within the Service Area, subject to allocation as set forth on
Exhibit A.
7. Ride fares shall be consistent with ride fares charged in the rest of
RIVERRIDER’s service area. In the event that ride fare charges increase
CITIES will be credited with increased reduction of local share in
accordance with the increased fare. For example, if the ride fare is raised to
$1.50 per ride CITIES will be entitled to reduction in local share of $1.50
per ride.
8. In order to provide each CITY with information regarding use of the
service within their respective jurisdictions, RIVERRIDER shall yearly
provide from available records an accounting of ridership within each
CITY including; the number of rides, destinations, pickup locations and any
other information requested by CITY or CITIES which will help them
evaluate the value of the services.
9. No individual CITY may withdraw from this Agreement during its term
without the written approval of all other participating CITIES. In the event
that an individual CITY is allowed to withdraw by written approval of the
other CITIES, the remaining CITIES agree to fully fund the missing share
of the withdrawing CITY.
10. The routes covered under this Agreement may expand based upon demand
for additional service, however any such addition of service area shall not
affect the provision of service within the area designated on Exhibit A.
11. If RIVERRIDER desires to expand service within the service area above
ten (10) hours per week, it shall notify CITIES who can then reject the
requested service increase or require modification or amendment of this
Agreement.
Agenda Page 24
3
12. All or any of the CITIES which are party to this Agreement may contract
independently with RIVERRIDER for services outside of the service area
as set forth on Exhibit A.
13. This Agreement shall run for a three year period commencing on January 1,
2014 and terminating on December 31, 2016.
14. The Agreement shall be renewed for one additional three year term under
the same terms and conditions unless RIVERRIDER or the CITIES serves
written notice on the other party at least 90 days prior to the expiration of
the first three year term stating that it is withdrawing from the Agreement.
In the event that one or more CITIES wish to withdraw from any extension
of this Agreement, that CITY or CITIES shall notify in writing the other
CITIES 90 days prior to the date for notice of non-renewal (180 days prior
to the expiration of the Agreement term).
15. In the event of disagreement between the CITIES (or between two or more
CITIES) regarding the interpretation of or terms and conditions of this
Agreement, the CITIES shall meet at least twice in a good faith attempt to
resolve any dispute among them. In the event of a disagreement between
the CITIES (or any of them) and RIVERRIDER regarding the
interpretation of or terms and conditions of this Agreement, CITIES (or any
of them) shall meet at least twice with RIVERRIDER in a good faith
attempt resolve any dispute between them.
16. This Agreement shall be construed under the laws of the State of
Minnesota.
17. If any term, condition, or portion of this Agreement is held to be invalid by
a Court of competent jurisdiction the remainder of the Agreement shall be
construed so as to be as close to the original intent of the Parties as
possible.
18. This Agreement may not be modified or amended without written approval
of all Parties.
Dated:_______________________
Agenda Page 25
4
RIVERRIDER
By:__________________________
Its
Dated:_______________________
CITY OF ALBERTVILLE
_____________________________
Jillian Hendrickson, Mayor
_____________________________
Kimberly Olson, City Clerk
Dated:_______________________
CITY OF HANOVER
_____________________________
Chris Kauffman, Mayor
Agenda Page 26
5
_____________________________
Annita Smythe, City Clerk
Dated:_______________________
CITY OF OTSEGO
_____________________________
Jessica Stockamp, Mayor
_____________________________
Tami Loff, City Clerk
Dated:_______________________
CITY OF ST. MICHAEL
_____________________________
Jerry Zachman, Mayor
Agenda Page 27
6
_____________________________
Diana Berning, City Clerk
Agenda Page 28
River Rider
Service Boundaries
DRAFT 2
Sept. 2013
Albertville - 25% (approx. 2,908 Parcels)
Hanover - 9% (approx. 1,108 Parcels)
Otsego 20% (approx. 2328 parcels)
St. Michael 46% (approx. 5,379 parcels)
Agenda Page 29
City Administrator’s Update
October 3, 2013
GENERAL ADMINISTRATION
5964 Main Avenue NE Lease: Work on the facility is progressing very well and as planned. The
field house area will be substantially complete on the 4th, with the office area to follow. We are
pushing to have the project complete around the 15th. The Soccer Association is having their
supplies and equipment delivered on the 9th and will be installing their items as soon as
construction allows.
RiverRider Bus Service: Included in the packet is an agreement to partner with our neighboring
communities and provide public transportation. This type of service has been recommended
by our Senior Center members and comes at a very low cost to the City.
Newsletter: The fall/winter newsletter should hit mailboxes next Tuesday or Wednesday.
70th Street Agreement: Wright County and the Cities of Albertville, Otsego and St. Michael are
working on an agreement regarding certain portions of 70th Street. The agreement is still in
circulation between each entity and it is anticipated that it will be presented to the Albertville
Council at the meeting on the 21st.
ENGINEERING/PUBLIC WORKS
2013 Street, Trails, and Utility Improvement Project: It is understood that Omann’s will be
restoring the CSAH 18 ditch next week. Paving of the Four Seasons Park parking lot is expected
to occur the week of the 14th.
Guardian Angels: Guardian Angels is working to complete the final plat for recording, along
with the development agreement. It is expected that all documents will be fully executed and
recorded the week of the 7th. Guardian Angels is working to complete a few plan revisions,
with one being removal of the pond on the east side of Kassel. It has been determined that this
pond is not required by the MPCA or needed for stormwater management. Staff will present
this plan change to the Council on the 7th.
Wright County Funding Policy: The County is soliciting comments regarding the current County
Funding Policy. Attached is the current County funding policy. At the meeting on the 7th, I
would like to discuss the policy as well as staff proposed revisions.
UPCOMING EVENTS and ANNOUNCEMENTS
• October 9 – Engel Haus Groundbreaking Ceremony, 2:00 PM at the project site.
ATTACHMENTS: Wright County Cost Share Policy
Agenda Page 30
Agenda Page 31