2014-01-06 CC Agenda Packet
City Council Agenda
Monday, January 6, 2014
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-01-06 City Council Agenda.doc
Meeting Date: January 6, 2014
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
A. Employee Years of Service Recognition
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the December 16, 2013 regular City Council meeting minutes as presented
(pgs 4-9)
B. Authorize the Monday, January 6, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 10)
C. Approve Resolution 2014-001 designating officials and consulting firms and approve
Resolution 2014-002 appointing City Council members to various boards and
committees for 2014 (pgs 11-15)
1. Public Hearings - None
2. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
B. Public Works / Engineering
1). Snow Removal and Outdoor Ice Rink Update (Verbal)
Agenda Page 1
City of Albertville Council Agenda
Monday, January 6, 2014 Page 2 of 3
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Meeting Date: January 6, 2014
2). Resolution of Support for 70th Street NE Improvements (pgs 16)
(Motion to adopt Resolution 2014-003 Supporting the Construction of and
Participation in a portion of the funding for improvements to 70th Street NE from
LaBeaux Avenue NE (CSAH 19) to MacIver Avenue NE.)
3). Joint 57th Street NE Church Improvements Update (Concept Map Attached
– pg 17)
C. City Clerk - None
D. Finance – None
E. Planning/Zoning - None
F. Building - None
G. Legal - None
H. Administration
1). STMA Ice Arena Improvements Cost Share Agreement (pgs 18-21)
(Motion to approve an agreement for insulation and dehumidification
improvements to the STMA Ice Arena, between the School District, St. Michael,
and Albertville.)
2). Personnel Committee Recommendations (pgs 22-23)
• (Motion to approve the updated Personnel Policy.)
• (Motion to approve adjusted pay scales for the Wastewater
Treatment/Utility Superintendant and Director of Finance positions as
presented.)
3). City Administrator’s Update (pgs 24-26)
3. Announcements and/or Upcoming Meetings
January 13 STMA Ice Arena Board, 6:00 p.m.
January 14 Planning Commission, 7:00 p.m.
January 20 Martin Luther King, Jr. Day, City Offices Closed
January 21 City Council, 7:00 p.m.
January 27 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
January 28 I-94 Coalition State of the Cities, Rogers, 11:30 a.m.
February 3 City Council, 7:00 p.m.
February 11 STMA Ice Arena Board, 6:00 p.m.
February 12 Planning Commission, 7:00 p.m.
February 17 Presidents’ Day, City Offices Closed
February 18 City Council, 7:00 p.m.
February 24 Joint Powers Water Board, 6:30 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, January 6, 2014 Page 3 of 3
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Meeting Date: January 6, 2014
JANUARY
FEBRUARY
Su M Tu W Th F Sa
Su M Tu W Th F Sa
H
1 2 3 4
1
5 CC 6 7 8 9 10 11
2 CC 3 4 5 6 7 8
12 Ice 13
PC
14 15 16 17 18
9 Ice 10 PC 11 12 13 14 15
19 H 20
CC
21 22 23 24 25
16 H 17 CC 18 19 20 21 22
26 JP27PK 28 29 30 31
23
JP24 25 26 27 28
4. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
Monday, December 16, 2013
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:06 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Vetsch, and Wagner
Absent: Council member Sorensen
Others Present: City Administrator-PWD Adam Nafstad, City Attorney Michael Couri, Finance
Director Tina Lannes, City Clerk Kimberly Olson, and Frank Kocon
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS
A. Recognition of Planning Commissioner Frank Kocon
Hendrickson presented Kocon with an appreciation plaque for his service to the Planning
Commission. Nafstad described Kocon’s dedication to the Planning Commission by visiting every
site on the agenda prior to each meeting. Nafstad commended Kocon on the research he has done
for past projects and for his work with the 2012 Visioning Study. Olson stated that Kocon made it
easy for the other members of the Planning Commission to participate in the meetings and make
informed decisions. Wagner stated Kocon has shown true leadership on the Commission and has
left an important legacy. He hopes the remaining members will continue with Kocon’s dedication
and continue to research and visit sites prior to the meetings. Olson and Wagner stated it has been a
real pleasure to serve with Kocon.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Olson added Developer’s Agreements as G1 under Legal.
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of December 16, 2013
Motioned by Vetsch, seconded by Olson, to approve the agenda as amended. Ayes: Hendrickson,
Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the December 2, 2013 Truth-in-Taxation meeting minutes as presented
B. Approve the December 2, 2013 regular City Council meeting minutes as presented
C. Authorize the Monday, December 16, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
Vetsch asked the Council to make two motions on the consent agenda as he would like to abstain
from voting on items A and B since he was absent from the last meeting.
Motioned by Olson, seconded by Wagner, to approve Consent Agenda Items A and B. Ayes:
Hendrickson, Olson, and Wagner. Nays: None. Abstain: Vetsch. Absent: Sorensen. MOTION
DECLARED CARRIED.
Motioned by Vetsch, seconded by Hendrickson, to approve Consent Agenda Item C. Ayes:
Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.)
Planning Commission
Wagner reported the Planning Commission reviewed the Hunter’s Pass 2nd Addition.
They also reviewed possible language for dealing with food trucks within the City,
specifically the manner in which licenses will be issued and the proximity to existing
restaurants. The Commission discussed refining the ordinance language for home
occupations. Staff had found that many existing home occupations, such as daycare,
in the City have not been licensed. All these items will have public hearings at the
January Planning Commission meeting.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of December 16, 2013
STMA Ice Arena Board
Sorensen reported the board discussed the roof improvements and whether to use a
general contractor versus a construction manager. Nafstad reported they are looking
to bid the project as three separate projects rather than one project since it will involve
three different trades. Nafstad reported that using a construction manager would keep
costs lower. He reported the School District has approved the cost share agreement
for the project and the City Council will be seeing it in January.
B. Finance
1). Enterprise
Lannes presented the enterprise budgets to the Council. She stated they were still in
the negative, but improving steadily with the fee increases passes last year. The
recycling fund is supporting itself and has a balance of $8,000. The Council will need
to decide at some point how and when they would like to utilize the recycling surplus.
Vetsch inquired about cleaning of the holding ponds. Nafstad stated that currently the
City is not required to have a set timeline for dredging the ponds, but that could
change if the City becomes an MS4 city. There is also the matter of disposing of the
material which needs to go to a special type of landfill.
Lannes stated there was no action needed for this item.
C. City Clerk - None
D. Public Works and Engineering - None
E. Planning
1). 2014 Planning Commission Appointments
Nafstad reported the Planning Commission received two letters of interest and
conducted interviews at their December 10 meeting. Their recommendation was to
appoint Mark Barthel to the Commission. However, he stated staff received another
letter of interest in the mail today. Wagner inquired if the letter could be kept on file
in case there are any vacancies in the next year. Council was comfortable with the
Planning Commission’s recommendation and directed staff to keep the letters of those
not appointed on file for the next year.
Motioned by Wagner, seconded by Hendrickson, to appoint Mark Barthel to the
Planning Commission for a term beginning January 1, 2014 and expiring
December 31, 2016. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None.
Absent: Sorensen. MOTION DECLARED CARRIED.
Nafstad reported that Dale Edgren’s term is up for the Planning Commission.
Hendrickson asked about his attendance and participation on the Commission.
Wagner stated he attends the meetings regularly and brings perspective to the group.
Wagner stated he is comfortable reappointing Edgren to another term.
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of December 16, 2013
Motioned by Wagner, seconded by Olson, to reappoint Dale Edgren to the Planning
Commission for a term beginning January 1, 2014 and expiring December 31,
2016. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent:
Sorensen. MOTION DECLARED CARRIED.
F. Building – None
G. Legal
1). Developer’s Agreements
Olson inquired of the attorney how, or if, the City can be involved in developer’s
agreements. He stated his concern is a stipulation in an agreement that allowing one
restaurant and then prohibiting another restaurant serving similar food from doing
business in that development. For example, if a pizza place has an agreement with the
developer for their space, then no other pizza place could do business in that
shopping/strip mall. Couri replied that it is normally a private do-not-compete
agreement between the developer and the tenant. Olson stated his concern that if the
first restaurant offers an expansive menu, it could preclude many other types of dining
from locating in the development. Couri replied that the City can make stipulations
during the PUD process, but generally hasn’t done that. He stated it is also hard to
anticipate what the market will bring in terms of tenants and often if there are
restrictions in place, cities would most likely not keep the restrictions in order to retain
a new business in the community.
H. Administration
1). Darkenwald Lot Split Agreement
Nafstad reported Darkenwald Holdings, Ltd. is seeking a subdivision of an 82.28 acre
lot into two lots. Parcel A would be 17.66 acres and Parcel B would be 64.62 acres.
The proposed agreement between the City and Darkenwald is needed to ensure that
the land is platted and developed according to the City’s process and standard
requirements.
Vetsch was concerned with what would be done with the property and wants to make
sure the City addresses future road, drainage and overall site issues. Nafstad replied
the agreement would ensure that any development plans would need to go through the
entire zoning process and fit within the City’s requirements. Couri stated the property
meets the lot split requirements and the agreement is just documenting what the
property owner is entitled to while allowing the City to make sure the property is
platted and developed according to standards. The lot will remain unbuildable until
platted.
Lannes stated that there are special assessments on the lot and that will need to be
addressed in the agreement.
Couri suggested the following language be incorporated into the agreement and then
sent to Darkenwald Holdings, Ltd.:
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of December 16, 2013
“Darkenwald requests the City to prorate all outstanding special assessments
between the Parcel A and the Parcel B in proportion to the square footage in
each parcel. Such reapportionment shall not alter the interest rate, payment
duration, or deferral status of any such reapportionment. Upon platting of
either the Parcel A or the Parcel B, all outstanding special assessments on both
lots which are deferred shall become active in accordance with the original
resolution imposing such assessments.”
Council agreed with the added language.
Motioned by Hendrickson, seconded by Wagner, to approve the Lot Split Agreement
between the City of Albertville and Darkenwald Holdings, Ltd. as amended. Ayes:
Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen.
MOTION DECLARED CARRIED.
2). City Administrator’s Update
Nafstad reported the League is offering a compromise settlement to the four properties
that filed claims against the City for the flooding that occurred on June 23, 2013. The
League is requesting the property owners who filed claims submit documentation of
the costs they incurred.
Nafstad stated there is a Corridors of Commerce Appreciation Event on Wednesday,
December 18 in Rogers to celebrate the dedicated funding for the I-94 lane expansion
from Rogers to St. Michael. Nafstad and Hendrickson stated they would attend the
event.
Nafstad reported that Wright County and the City of Otsego will be seeking federal
funds for the CSAH 19 and 70th Street NE intersection project plus the 70th Street NE
project. They will be looking for a resolution of support from the Albertville City
Council and that will be presented in January.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
December 23 Joint Powers Water Board, CANCELLED
December 24 Christmas Eve, City Offices Close at 12:00 Noon
December 25 Christmas Day, City Offices Closed
January 1 New Year’s Day, City Offices Closed
January 6 City Council, 7:00 p.m.
January 13 STMA Ice Arena Board, 6:00 p.m.
January 14 Planning Commission, 7:00 p.m.
January 20 Martin Luther King, Jr. Day, City Offices Closed
January 21 City Council, 7:00 p.m.
January 27 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of December 16, 2013
11. ADJOURN MEETING
Motioned by Olson, seconded by Hendrickson, to adjourn the meeting at 8:08 p.m. Ayes:
Hendrickson, Olson, Vetsch and Wagner. Nays: None. Absent: Sorensen. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 9
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\010614\2014-01-06 Finance Bills Report (RCA).doc
Meeting Date: January 6, 2014
January 2, 2014
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, January 6, 2014 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion.
INFORMATION: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval. The claims listing has been provided to Council as a separate document. The claims
listing is available for public viewing at City Hall upon request.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (highlighted)
and key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 10
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\010614\2014-01-06 Official Designations and Appointments for 2014.docx
Meeting Date: January 6, 2014
December 31, 2013
SUBJECT: CONSENT - CITY CLERK - 2014 OFFICIAL DESIGNATIONS AND APPOINTMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution 2014-001 designating officials and consulting firms for 2014
and Resolution 2014-002 appointing City Council members to various boards and committees for
2014.
BACKGROUND: At the first meeting of the year, the City Council must designate City officials,
the official newspaper for City legal publications, official depositories, and consultants to the City.
The City Council must also make appointments to the City’s various boards and committees.
KEY ISSUES:
• An Acting Mayor should be appointed at this meeting.
• All consultants have expressed interest to continue their service.
• The North Crow River News has submitted a letter expressing their interest to remain the
City’s official newspaper.
• Staff recommends the depositories stay the same as the previous year and would include:
Bank of Elk River
Dain Rausher
Financial Security Bank
FTN Financial
LMC 4M Fund
Northland Securities
Premier Bank
Wachovia Securities
• Alternates are appointed to the boards and committees to serve in the absence of the appointed
Council Member. Staff appointments are also made to the boards and committees.
LEGAL ISSUES: The Mayor and City Council have the authority to review and approve
appointments and designations.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted by: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2014-001 and Resolution No. 2014-002
Agenda Page 11
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-001
A RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER, OFFICIAL
DEPOSITORIES AND CITY CONSULTANTS
WHEREAS, it has been the policy of the Albertville City Council to make annual
designations and appointments at the beginning of each year, and;
WHEREAS, the City Council of Albertville, Minnesota, establishes the following are
appointed and designated for the year 2014:
Acting Mayor: John Vetsch
Animal Control: Monticello Animal Control
Assistant Weed Inspector: Public Works Supv., Tim Guimont
Bond Counsel: Briggs & Morgan
Kennedy & Graven
Building Official Paul Heins
City Attorney: Couri & Ruppe, P.L.L.P.
City Engineer: Adam Nafstad, P.E.
City Planner: Northwest Associated Consultants
Consulting Engineer: Bolton & Menk, Inc.
Financial Advisor: Northland Securities
Springsted, Inc.
Agenda Page 12
City of Albertville
County of Wright
Resolution No. 2014-001
Page 2
Official Newspaper: North Crow River News
Official Depositories: Bank of Elk River
Dain Rausher
Financial Security Bank
FTN Financial
LMC 4M Fund
Northland Securities
Premier Bank
Wachovia Securities
Tax Increment Consultants: Briggs & Morgan
Kennedy & Graven
NOW, THEREFORE, BE IT RESOLVED, that such appointments and designations
shall take effect on the date thereof and shall continue for the remainder of the year or until such
time as a successor is appointed by the City Council.
Adopted this 6th day of January, 2014 by the Albertville City C ouncil.
Jillian Hendrickson, Mayor
Kimberly A. Olson, City Clerk
Agenda Page 13
Page
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-002
A RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO
BOARDS AND COMMITTEES
WHEREAS, it has been the policy of the Albertville City Council to make annual
appointments to its various boards and committees at the beginning of each year, and;
WHEREAS, the City Council of Albertville, Minnesota, establishes the following are
appointed for the year 2014:
Cable TV Board John Vetsch
Civil Defense Director Fire Chief
Economic Development Authority (EDA) Mayor and all Council
members
Fire Board – Albertville & Otsego Larry Sorensen
Rob Olson
Fire Chief
Finance Director
City Administrator
Fire Relief Association Representatives Asst. Fire Chief
Dan Wagner
City Administrator
FYCC Rob Olson
Alternate – Dan Wagner
Joint Powers Water Board Jillian Hendrickson
John Vetsch
Alternate – Dan Wagner
Library Jillian Hendrickson
Otsego Creek Authority John Vetsch
Alternate – Dan Wagner
Planning Commission Rep
Agenda Page 14
City of Albertville
County of Wright
Resolution No. 2014-002
Page 2
Parks & Recreation Committee John Vetsch
Larry Sorensen
Public Works Supervisor
Personnel Committee Jillian Hendrickson
Rob Olson
Planning Commission Dan Wagner
Alternate – Rob Olson
Public Safety Committee Larry Sorensen
Jillian Hendrickson
Fire Dept. Representative
Alternate – Dan Wagner
Public Works Committee Larry Sorensen
John Vetsch
Public Works Supervisor
City Administrator
STMA Ice Arena Board Dan Wagner
Larry Sorensen
Alternate – John Vetsch
Arena Manager
NOW, THEREFORE, BE IT RESOLVED, that such appointments shall take effect on
the date thereof and shall continue for the remainder of the year or until such time as a successor
is appointed by the City Council.
Adopted this 6th day of January, 2014 by the Albertville City Council.
Jillian Hendrickson, Mayor
Kimberly A. Olson, City Clerk
Agenda Page 15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-003
RESOLUTION SUPPORTING THE CONSTRUCTION OF
AND PARTICIPATION IN A PORTION OF THE FUNDING FOR
IMPROVEMENTS TO 70TH STREET NE, FROM LABEAUX AVENUE NE
(CSAH 19) TO MACIVER AVENUE NE
WHEREAS, the portion of 70th Street NE, between Labeaux Avenue NE (CSAH
19) to MacIver Avenue NE, and the intersection of CSAH 19 and 70th Street NE will
require improvements to safely accommodate the anticipated increase of traffic volumes
associated with the completion of the new connection of 70th Street NE to CSAH 37 to be
completed in 2014 and 2015; and,
WHEREAS, completion and funding of this project will provide a more
continuous and safe, regional east-west route; and,
NOW, THEREFORE BE IT RESOLVED, the City Council of Albertville,
Minnesota hereby supports:
1. The construction of the above mentioned project.
2. Funding for a portion of the local share cost of the above mentioned.
ADOPTED by the Albertville City Council this 6th day of January, 2014.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Olson, City Clerk
Agenda Page 16
H:\ALBV\R16106732\C3D\106732_BSE.dwg 12/11/13 10:08 am
Ξ Bolton & Menk, Inc. 2012, All Rights Reserved
LEGEND
EXISTING PARKING LOT IMPROVEMENTS
PROPOSED PARKING LOT EXPANSION
PROPOSED RIGHT OF WAY AQUISTION
PROPOSED CONCRETE SIDEWALK/DRIVEWAY
X
PARKING LOT IMPROVEMENTS
ST. ALBERT CHURCH & PARISH CENTER
FIGURE NO. 1DECEMBER, 2013
WILLMAR, MN CHASKA, MN RAMSEY, MN MAPLEWOOD, MN
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN
BAXTER, MN ROCHESTER, MN AMES, IA SPENCER, IA
FEETSCALE
600100'70'
PROPOSED RIGHT OF WAY AQUISTION
CHURCH OF
ST. ALBERT CHURCH OF
ST. ALBERT
PARISH CENTER MAIN AVE NELANDER AVE NELAMBERT AVE NE57TH ST NE
45' B-B6' SIDEWALK 6' SIDEWALK
6' SIDEWALK
6' SIDEWALK45' B-B6' SIDEWALK
X
96'
38'
5.0'
5'
SOIL BORING LOCATION
R/W ACQUISITION
APPROXIMATE 11.5'80' R/W62.6'APPROXIMETLY 12.0'
R/W ACQUISITION
6' SIDEWALK
61' R/WR/WAPPROXIMATE RIGHT-OF-WAY ACQUISITION
CHURCH AREA: 5259 SQ. FT. 0.12 AC
PARISH CENTER: 3451 SQ. FT. 0.08 AC
POST CONSTRUCTION STALL COUNT
WEST CHURCH LOT: 50
EAST CHURCH LOT: 58
PARISH CENTER LOT: 51
PRE CONSTRUCTION STALL COUNT
WEST CHURCH LOT: 28
EAST CHURCH LOT: 48
PARISH CENTER LOT: 53
TEMPORARY EASEMENT
30
PROPOSED ROADWAY PAVEMENT
PROPOSED B618 CURB AND GUTTERTEMPORARY EASEMENT
CHURCH AREA: 2080 SQ. FT.
PARISH CENTER: 1500 SQ. FT.
Agenda Page 17
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\010614\2014-01-06 Arena Cost-Share Agreement RCA.docx
Meeting Date: January 6, 2014
January 2, 2014
SUBJECT: ADMINISTRATION – STMA ICE ARENA IMPROVEMENTS AGREEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve agreement for insulation and dehumidification improvements to the
STMA Ice Arena, between the School District, St. Michael, and Albertville, and titled,
“Agreement Governing Repairs to the Joint Powers Ice Arena”.
KEY ISSUES:
• The agreement identifies the cost-share of the estimated $545,000 insulation and
dehumidification improvements and was discussed by the Arena Board at their
December meeting.
• The agreement commits $110,000 of arena reserves to the proposed improvement
project.
• The agreement commits the three (3) entities to equally share all costs remaining after
the $110,000 of reserves are depleted.
• The agreement assigns payment/management responsibilities to Albertville.
• The agreement has been approved by the Arena Board, St. Michael, and the School
District.
FINANCIAL CONSIDERATIONS: It is estimated that Albertville’s share of the improvement
cost will be approximately $145,000. It is planned that the City will finance their share through
inter-funds loans and paid back over the next five years through budgeted capital reserves.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to enter into
agreements on behalf of the City.
Submitted Through: Adam Nafstad, City Administrator – PWD
Attachments: Agreement
Agenda Page 18
1
CITY OF ALBERTVILLE
CITY OF ST. MICHAEL
INDEPENDENT SCHOOL DISTRICT #885
AGREEMENT GOVERNING REPAIRS TO
JOINT POWERS ICE ARENA
WHEREAS, the City of Albertville (“Albertville”), the City of St. Michael
(“St. Michael”), and Independent School District #885 (“School”) entered into a
joint powers agreement (“JPA”) on _____________ to provide for the
construction and operation of an ice arena (“Facility”) located in the City of
Albertville; and
WHEREAS, the JPA created the St. Michael – Albertville Ice Arena Joint
Powers Board (“Arena Board”); and
WHEREAS, the roof and roof insulation on the Facility have allowed
moisture to condense within the roof insulation, resulting in water dripping from
the roof insulation onto the ice, which interferes with the use of the ice; and
WHEREAS, the Joint Powers Arena Board has commissioned a study of
the problem which has concluded that the most feasible alternative is to remove
and install new insulation and add dehumidification components
(“Improvements”); and
WHEREAS, the parties desire to have Albertville contract with a
contractor to construct the Improvements; and
WHEREAS, the estimated cost of the Improvements are $545,000; and
WHEREAS, the parties have agreed that the Arena Board will fund
$110,000 of the cost of the Improvements, with the remainder of the cost being
split equally between Albertville, St. Michael and the School.
NOW, THEREFORE, Albertville, St. Michael, the School and the Arena
Board agree as follows:
1. Albertville shall solicit sealed bids in accordance with Minnesota law for the
Improvements.
2. Upon opening of the bids but prior to awarding the contract, Albertville shall
present the bids to the Arena Board. Upon approval by the Arena Board of the
plans and specifications and the bid of the lowest responsible bidder,
Agenda Page 19
2
Albertville may then award the bid for the Improvements to the lowest
responsible bidder.
3. In the event that Albertville awards bids for the construction of the
Improvements pursuant to this Agreement, the Arena Board, St. Michael and
the School shall reimburse Albertville for the cost of the Improvements, in the
following order, as follows:
A. Upon receipt of invoices from the contractor, architect, engineer, or
other non-Albertville employees for the cost of the Improvements,
Albertville shall copy such invoices to the Arena Board, St. Michael and
the School.
B. Albertville shall pay such invoices in a timely manner.
C. The Arena Board shall reimburse Albertville for such invoices within 30
days of receipt of the invoices by the Arena Board, until such time as
the Arena Board has reimbursed Albertville in the amount of $110,000,
after which time the Arena Board shall have no further obligation to
reimburse Albertville for the Improvements.
D. After the Arena Board has reimbursed Albertville in the amount of
$110,000, all remaining costs shall be split equally between Albertville,
St. Michael and the School. St. Michael and the School shall reimburse
Albertville for their respective one-third shares of the cost of the
Improvements as set forth in this paragraph within 30 days of receipt of
an invoice from Albertville.
4. Upon completion, the Improvements shall be considered permanent fixtures to
the Arena, and shall be owned equally by the School, St. Michael and
Albertville, and shall be maintained in the same manner as the existing Arena
under the provisions of the JPA.
Dated: _________________, 2013
CITY OF ALBERTVILLE CITY OF ST. MICHAEL
_______________________ __________________________
Mayor Mayor
_______________________ __________________________
Clerk Clerk
Agenda Page 20
3
INDEPENDENT SCHOOL DISTRICT #885
_______________________
Superintendent
Agenda Page 21
Request for Council Action
M:\Public Data\City Council\Council Packet information\2014\010614\2014-01-06 Personnel Policy RCA.doc
Meeting Date: January 6, 2014
January 2, 2014
SUBJECT: ADMINISTRATION – PERSONNEL COMMITTEE RECOMMENDATIONS
RECOMMENDATION: The Personnel Committee respectfully requests Council consideration
regarding Personnel Policy revisions and the adjustment of pay scales for certain positions. The
following two motions are offered for consideration:
1) MOTION TO: Approve updates and corrections to the Personnel Policy as presented.
2) MOTION TO: Approve adjusted pay scales for the Wastewater Treatment/Utility
Superintendant and Director of Finance positions, as presented.
INFORMATION: In 2013, the Personnel Committee met several times to review and discuss
current policy, employee benefits, and to perform the annual review of wages and salaries. As a
result the Personnel Committee recommends the following:
Committee Recommended Policy Revisions – The following is a general summary of the
recommended policy updates. An edited policy will be distributed for City Council’s review and
presented at the meeting.
• Various grammatical and formatting corrections throughout the document.
• Clarify compensation to City Employees who perform work for the Fire Department
during both work and non-work hours.
• Update the section on Family Medical Leave Act (FMLA) to be consistent with State
and Federal Law.
• Add a section regarding weapons in the workplace.
• Increase the allowed sick time accumulation from 60 to 100 days.
• Update the sick leave payout section and create a tiered system for payout based on years
of service. The maximum payout is proposed to be 30% of accumulated time and only
would apply to employees with 15 or more years of service.
• Increase the Health Care Savings Plan’s Employer Contribution/Match from 1% to 2%.
Wage Adjustments – The Personnel Committee has reviewed the pay scales for all city positions.
It is the Committee’s goal to ensure employees are compensated competitively and that
compensation of individual employees accurately reflects their job performance and
responsibilities. As part of the Committee’s review, a salary survey consisting of similar and/or
nearby towns was conducted. Based on the survey results, the Committee is recommending that
the pay scales for the 1) Wastewater/Utility Superintendant position and 2) the Director of
Finance position be adjusted to more accurately reflect market rates. Effective for 2014, the
Committee proposes to increase the range limit of the two scales by $9,430.92 and $3,305.49,
respectively.
Agenda Page 22
Mayor and Council Request for Action – January 6, 2014
Personnel Policy Updates Page 2 of 2
M:\Public Data\City Council\Council Packet information\2014\010614\2014-01-06 Personnel Policy RCA.doc
Meeting Date: January 6, 2014
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
policies as they deem necessary.
FINANCIAL CONSIDERATIONS: The approved 2014 Budget and Enterprise Budgets
accommodate the policy and pay scale revisions recommend by the Personnel Committee.
Submitted Through: Adam Nafstad, City Administrator-PWD
Supporting Documents: Edited policy and salary survey on file (City Clerk’s office)
Agenda Page 23
City Administrator’s Update
January 2, 2014
GENERAL ADMINISTRATION
54th and Barthel Flood Claims: We are waiting to hear back from the League regarding the
compromise settlements. It is understood that the League will cover any costs above the City’s
deductable.
STMA Arena: Staff is reviewing and negotiating quotes for construction management services.
The architect will present the improvement plans to the Arena Board at their January meeting.
Status of RiverRider Service: Staff from Hanover, Otsego, St. Michael and Albertville will be
meeting with MnDOT transit staff on January 15 to discuss service providers. It is likely that
RiverRider may not be able to continue its service past July 1, 2014, given that Sherburne
County decided to use a transit provider other than RiverRider. However, it is understood that
RiverRider will commence our service as planned in January.
I-94 West Corridor Coalition: The City has received the 2014 invoice for Coalition member
dues/contribution in the amount of $3,600. The dues are based on $0.50 per capita and are
needed to continue funding the Coalition. Unless the Council desires otherwise, staff will pay
the fee.
Federal Transportation Funding Application: Grant applications for Region 7W Transportation
Funds are due January 8. As discussed previously, Wright County, Otsego and Albertville have
agreed to jointly apply for funding of 70th Street NE and CSAH 19 improvements. Included on
the January 6 agenda is a Resolution of Support for the grant. The application is requesting
funding for 70th Street NE between CSAH 19 and MacIver, and for intersection improvements at
CSAH 19 and 70th Street NE. The estimated project cost is $1.75 million.
ENGINEERING/PUBLIC WORKS
Public Building Interconnect: We anticipate the phone/voice upgrades will be installed in early
January. We are waiting on connection switches, which may delay completion/activation by a
few weeks.
57th Street NE Improvements: Staff has had two meetings with the Church of St. Albert
regarding the joint project. It is understood that the Church is in favor of the project. Currently
staff is working to determine right-of-way costs and will be negotiating with the Church. When
both parties have agreed to the right-of-way value, staff will move forward with plans and
specifications for the project. Discussion of the joint project concept and right-of-way purchase
is included as an agenda item for the meeting of the January 6.
Agenda Page 24
City Administrator’s Update Page 2 of 2 January 2, 2014
Guardian Angels: The GA project is progressing well. On January 6, staff will be meeting with
GA and their contractors to coordinate the ditch crossing for the water main and the ditch
cleaning. Letters have been sent to all affected property owners.
UPCOMING EVENTS and ANNOUNCEMENTS
• January 28 (Tuesday) – I-94 Chamber State of the Cities Event, 11:30 AM, St. Michael
City Center. Please let us know if you are interested in attending.
ATTACHMENTS:
• Corridors of Commerce Letter
Agenda Page 25
Agenda Page 26