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2014-03-03 CC Agenda Packet City of Albertville Council Agenda Monday, March 3, 2014 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-03-03 CC Agenda.doc Meeting Date: March 3, 2014 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions A. Fire Service Awards B. Certificate of Achievement for Excellence in Financial Reporting (pg 4) 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the February 18, 2014 regular City Council meeting minutes as presented (pgs 5-8) B. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 9) C. Approve a One-Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry (pgs 10-12) D. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 (pg 13) 7. Public Hearings - None 8. Department Business Agenda Page 1 City of Albertville Council Agenda Monday, March 3, 2014 Page 2 of 3 M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-03-03 CC Agenda.doc Meeting Date: March 3, 2014 A. City Council 1). Snowmobile Complaints Discussion (pg 14) 2). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) B. City Clerk 1). “A Knight to Remember” Fundraising Event and Liquor Sales (pgs 15-21) (Motion to authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern for “A Knight to Remember” fundraiser to be held on March 22, 2014 contingent upon the receipt proof of general and liquor liability insurance and proof of current liquor licenses held.) 2). Voting Precincts (pgs 22-39) (Motion to adopt Resolution No. 2014-008 establishing precinct boundaries and polling locations within the City of Albertville.) C. Finance - None D. Public Works / Engineering - None E. Planning/Zoning - None F. Building - None G. Legal 1). City Attorney Report (pg 40) 2). Tax Forfeited Lots in Prairie Run (pgs 41-46) (Motion to approve Resolution No. 2014-009 entitled “Resolution Requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville.”) H. Administration 1). STMA Ice Arena Dehumidification Award (pgs 47-48) Contingent upon STMA Arena Board approval and an execution of a revised “Agreement Governing Repairs to the Joint Powers Ice Arena”, (Motion to: (1) Accept the low bid of Weidner’s Mechanical, said “Low Bidder” in the amount $224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and ** Additional motions on next page Agenda Page 2 City of Albertville Council Agenda Monday, March 3, 2014 Page 3 of 3 M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-03-03 CC Agenda.doc Meeting Date: March 3, 2014 (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling $15,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) 2). City Administrator’s Update (pgs 49-50) 9. Announcements and/or Upcoming Meetings March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. April 23 Local Board of Appeals and Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. MARCH Su M Tu W Th F Sa 1 2 CC 3 4 5 6 7 8 9 Ice 10 PC 11 12 13 14 15 16 CC 17 18 19 20 21 22 23 JP24PK 25 26 27 28 29 30 31 APRIL Su M Tu W Th F Sa 1 2 3 4 5 6 CC 7 PC 8 9 10 11 12 13 Ice 14 15 16 17 18 19 20 CC 21 22 LBAE23 24 25 26 27 JP28 29 30 10. Adjournment Agenda Page 3 Agenda Page 4 Page 1 ALBERTVILLE CITY COUNCIL TUESDAY, February 18, 2014 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Vetsch, and Wagner Absent: Council member Sorensen Others Present: City Attorney Mike Couri, City Planner Bob Kirmis (for Al Brixius), Finance Director Tina Lannes, City Clerk Kimberly Olson, Firefighter Dean Eull, and Samara Postuma 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Motioned by Wagner, seconded by Olson, to approve the agenda. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the February 3, 2014 regular City Council meeting minutes as presented B. Authorize the Tuesday, February 18, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the 3.2% Malt Liquor License for the Albertville Lions with the following motions: Agenda Page 5 City Council Meeting Minutes Page 2 Regular Meeting of February 18, 2014 I. Lift the prohibition of consumption of alcoholic beverages at the Albertville Fire Hall, 11350 57th Street NE, for a one-day benefit on March 22, 2014. II. Approve a one-day temporary 3.2% Malt Liquor License application submitted by the Albertville Lions Club for a benefit to be held from 3:00 p.m. to 9:00 p.m. on March 22, 2014 at the Albertville Fire Hall. Lannes added authorization to make payments to Couri Ruppe in the amount of $1,292.50 and Northwest Associated Consultants in the amount of $6,636.95 to be added to the payment of claims; she stated these were routine bills not received by the deadline and with Council authorization she can cut checks the following day. Clerk Olson reported that Firefighter Dean Eull was present to say a few words regarding the temporary liquor license for the Fire Department benefit listed on the consent agenda. Eull stated the benefit proceeds will go to the victims of the January 20, 2014 Allina ambulance accident. He stated that holding it at the Fire Hall will help keep their costs down and thanked Council for consideration of the license application. Couri stated the Lions carry the appropriate insurance coverage for the event and Council has the authority to make an exemption for one day to allow alcoholic beverages at the Fire Hall. Motioned by Hendrickson, seconded by Wagner, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) STMA Ice Arena Board Wagner reported they are looking at ice rates and he would like to hear Council feedback on a proposed increase. He stated an increase still would not make the Arena self funding. Lannes reported rates were raised $5 last year. Wagner stated the board wants to stay competitive with rates. Lannes stated that some cities subsidize their Arena with their City budget and that is how some area rates are kept lower. Staff recommendation is a $10 increase. Vetsch did not want to see a raise, but if the Board decides to move forward with one, he would like to see it no more than $5. He feels the Arena is a community asset. Wagner stated that to keep costs down, the Arena would need to be part of a recreation program and a line item in the City’s budget. He stated they have just begun funding for maintenance costs and equipment; but he also understands that staff is trying to be fiscally responsible. He stated he will bring the Council’s comments to the next board meeting. Agenda Page 6 City Council Meeting Minutes Page 3 Regular Meeting of February 18, 2014 Wagner stated they will be hearing from an outside organization regarding a second sheet of ice. B. Finance 1). Fire Relief Pension Liability Update Lannes reviewed the projected liability for retirement payout. She stated the fire relief has done very well on investing and they are 112% covered for their liability. If they should fall below the 80% funding level, that is when the City would need to fund the liability. She reviewed the one-year return on investments and stated that it is above the State of Minnesota’s recommendation. Lannes stated that she reviews these levels yearly. C. Planning/Zoning 1). Mobile Food Truck Licensing and Regulation Bob Kirmis, Northwest Associated Consultants, reported that he would be filling in for Alan Brixius this evening. He reported this item was tabled from the last Council meeting. Kirmis reported the City has received multiple requests for food trucks to operate within the City and there is currently no regulation that specifically applies to mobile food units; these units were previously licensed utilizing temporary seasonal sales and transient merchant permits. Council had directed staff at the last meeting to specifically exempt charitable organizations and events from the provisions such as the City approved farmers market, Albertville Friendly City Days, and non-profit and religious events. Kirmis explained the ordinance will require a 200-foot buffer from a mobile food unit to an existing food service building. Olson felt staff adequately addressed the concerns Council had at the last meeting. Motioned by Vetsch, seconded by Olson, to adopt Ordinance 2014-02 amending City Code Chapter 4 (Peddlers, Solicitors and Transient Merchants) and Section 200.2 (Definitions) of Chapter 0200 (Rules and Definitions) in Appendix A (Zoning Ordinance) of the 2005 Albertville Municipal City Code, Relating to Mobile Food Unit (Food Truck) Regulations. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED CARRIED. D. City Clerk – None E. Public Works and Engineering – None F. Building – None G. Legal – None Agenda Page 7 City Council Meeting Minutes Page 4 Regular Meeting of February 18, 2014 H. Administration 1). City Administrator’s Update Clerk Olson inquired if Council had any topics for the spring newsletter. Olson stated she would like to see an article encouraging more residents to sign up for electronic utility billing options and ACH payments. Lannes reported the fiber connections are complete and the only item for the upgrade is the fail safe for phones with the STMA School District. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS February 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. March 3 City Council, 7:00 p.m. March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 7:35 p.m. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk Agenda Page 8 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 Finance Bills Report (RCA).doc Meeting Date: March 3, 2014 February 26, 2014 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, March 3, 2014 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 9 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 Lions Temp Liquor License RCA.doc Meeting Date: March 3, 2014 February 25, 2014 SUBJECT: CONSENT - CITY CLERK - ALBERTVILLE LIONS ONE-DAY LIQUOR LICENSE RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve a One-Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry. BACKGROUND: Temporary 3.2 Malt Liquor Licenses are available to clubs, charitable organizations, non-profits and religious organizations. The Albertville Lions Club holds several events throughout the year to raise money for community projects. The Albertville Lions Club has applied for a One-Day Temporary 3.2 Malt Liquor License for a Shrimp and Fish Fry to be held on Friday, March 7, 2014 from 4:30-7:30 p.m. KEY ISSUES: • The Albertville Lions Club has submitted the application and payment for the One Day Temporary 3.2 Malt Liquor License. • The event will take place at City Hall and be over by the 10:00 p.m. closing time. • The Albertville Lions Club carries the necessary insurance to cover the event. FINANCIAL CONSIDERATIONS: There is a minimal fee for the One-Day license. POLICY CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all liquor license applications received by the City of Albertville. Responsible Person/Department: Kimberly A. Olson, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Albertville Lions Liquor License Application Agenda Page 10 Agenda Page 11 Agenda Page 12 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-02-27 Toro Mower RCA.doc Meeting Date: March 3, 2014 February 27, 2014 SUBJECT: CONSENT - PUBLIC WORKS - PURCHASE OF TORO 3000 SERIES 52” MOWER RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $ 8,981.07. INFORMATION: The mower will be used primarily for smaller green areas including CSAH 19 medians, mowing and clean up of vacant lots, Hunters Park (if to be maintained by city), and numerous other more confined areas that the city maintains. KEY ISSUES: • The Public Works Committee has discussed and recommends this purchase • The current mower is approximately 20 years old • Public Works tested several mowers and believes the recommended mower to be the best option. • The mower is on the State Contract and the quoted price including attachments is $8,981.07 FINANCIAL ISSUES: Annually the City budgets for equipment replacement. It is proposed that the purchase be funded through the 2014 budget for park equipment ($5,000) and the remainder coming from capital reserves for park equipment (approx. balance $17,000). Responsible Person/Department: Tim Guimont, Public Works Supervisor Submitted through: Adam Nafstad, City Administrator-PWD Material On-File: January 14, 2014 Quote for Equipment Agenda Page 13 Mayor and Council Communication M:\Public Data\City Council\Council Packet information\2014\030314\2014-02-27 Snowmobile Discussion.doc Meeting Date: March 3, 2014 February 28, 2014 SUBJECT: CITY COUNCIL – SNOWMOBILE COMPLAINTS BACKGROUND: Staff has received complaints regarding the operation of snowmobiles along the 70th Street NE corridor and on the undeveloped Towne Lakes and Hunters Pass parcels. The complaints are generally due to noise, travel on private property, and reckless operation. No formal Council action is required, however requested discussion includes 1) the degree of enforcement the City desires from the Sheriff’s Department, and 2) the use of the 70th Street NE ditch for snowmobile travel, as the City’s ordinances do not specifically addresses ditches. A deputy of the Sheriff’s Department and a Foxtailers member have been invited to the meeting to assist with discussion. INFORMATION: Snowmobile operating restrictions per City Code 7-3-3.A are summarized as follows: 1. Direct Route: Operation of snowmobiles on streets in the City is permitted only in a direct route to/from a designated snowmobile trail. 2. Single File, Right-Hand Lane: No person shall operate a snowmobile on the portion of any right -of-way of any street, except single file, on the most right-hand lane when available for traffic or as close as practical to the right-hand curb or edge of the roadway, except when passing another vehicle stopped in that lane. 3. Private Property: No person shall operate a snowmobile on the private property of another without lawful authority or consent of the owner. 4. Speed Limit: No person shall operate a snowmobile on streets or roadways at a speed in excess of 20 miles per hour. 5. Sidewalks and Paved Walkways: No person shall operate a snowmobile on public sidewalks, pedestrian paths, or paved walkways within the City. 6. Hours: No person shall operate a snowmobile within the City during the hours of midnight to 7:00 a.m. 7. Stop and Yield Intersections: No snowmobile shall enter any intersection without making a complete stop. The operator shall then yield the right-of-way to any vehicles or pedestrians at the intersection, or so close to the intersection as to constitute an immediate hazard if not yielded to. 8. Minors: No person under 14 years of age shall operate on streets or make a direct crossing of a City street as the operator of a snowmobile. A person between the age of 14 to 18 years old may operate a snowmobile only if he has in his immediate possession a valid snowmobile safety certificate issued by the Commissioner of Natural Resources per State Statutes. Submitted Through: Adam Nafstad, City Administrator-PWD Agenda Page 14 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 Knight to Remember Liquor Sales RCA.doc Meeting Date: March 3, 2014 February 28, 2014 SUBJECT: CITY CLERK – “A KNIGHT TO REMEMBER” FUNDRAISING EVENT & LIQUOR SALES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern for “A Knight to Remember” fundraiser to be held on March 22, 2014 contingent upon the receipt proof of general and liquor liability insurance and proof of current liquor licenses held. BACKGROUND: Annually, the STMA Youth Hockey Association holds “A Knight to Remember” fundraiser. In order to raise funds to go towards funding a second sheet of ice and hockey opportunities for youth to participate in hockey in the community, they are seeking to sell intoxicating liquor at the event. The Millside Tavern, owned by Becky Berning and operated out of St. Michael, has indicated they wish to provide the liquor for the event. In past years, liquor was provided and served by the St. Michael Lions Club. The Lions had applied and paid for the necessary one-day temporary permits and provided the required liquor liability insurance to cover the event. The Millside Tavern currently holds an on-sale intoxicating liquor license, but does not hold a caterer’s permit. Generally, an on-sale establishment may sell intoxicating liquor off its premises only if it holds a caterer’s permit and if the sale of the liquor is secondary to food service at an event. Without this caterer’s permit, Millside Tavern would be ineligible to provide the liquor at the “Knight to Remember” fundraiser. However, staff found a provision in Minnesota State Statute 340A.404 subd. 4 for the following: Special authorizations and licenses for existing on-sale license holders Authorization for off-premises sales of on-sale intoxicating liquor A City may authorize a retail on-sale licensee (licensee within the City or an adjacent municipality) to dispense intoxicating liquor at any convention, banquet, conference, meeting or social affair conducted on the premises of a sports, convention or cultural facility owned by the City. Such authorization must not be issued unless the licensee demonstrates it has liquor liability insurance as prescribed by state statute to cover the event. KEY ISSUES: • Utilizing the above provision would help the STMA Youth Hockey Association with their fundraising event. Agenda Page 15 Mayor and Council Request for Action – March 3, 2013 “A Knight to Remember” Fundraiser and Liquor Sales Page 2 of 2 M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 Knight to Remember Liquor Sales RCA.doc Meeting Date: March 3, 2014 • The STMA Ice Arena is owned by the Cities of Albertville and St. Michael and the STMA School District. The provision does not require the City of Albertville to be the whole owner of the sports facility. • Holders of on-sale intoxicating liquor licenses are also given permission to serve 3.2% malt liquor without an additional license. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have been given the power to grant this type of authorization and is a policy decision to be made by the City Council. FINANCIAL CONSIDERATIONS: Since the provision gives special permission rather than requiring a one-day temporary liquor license through the City and State, there is no revenue collected. LEGAL CONSIDERATIONS: Staff discussed the relevant provision with the City Attorney and it appears the City meets the statutory requirements to give this authorization. It was recommended that the licensee provide at least $100,000 in general and liquor liability insurance. Staff also spoke with the STMA Ice Arena insurance agent and no issues were seen, so long as the licensee names the STMA Ice Arena as the location and clarifies the date of the event. This will place Millside Tavern as the primary insurance holder should an accident occur as a result of the sale of liquor. Responsible Person/Department: Kimberly A. Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Event Flyer Millside Tavern Certificate of Insurance Millside Tavern Current Liquor Licenses Agenda Page 16 STMA Ice Arena Albertville, MN Saturday, March 22, 2014 Doors Open 6:00pm Bean Bag Tourney registration from 6:00-7:00pm Live Music: 8:00-12:00am - Silent Auction: 6:00-11:00pm Sterns County 17 Band • Cash Bar • Food Door Prizes • Silent Auction • Raffle Items Proceeds from this event will go towards funding an arena expansion and to support local youth in the association. STMA Youth Hockey Association Invites You To A Knight To Remember! Tickets at the Door or Pre-buy at Coborns in Albertville or Marketplace in St. Michael Must be 21+ to attend Agenda Page 17 02/24/2014 Werrell Agency Inc 4900 Hwy 169 N, Ste 302 New Hope MN 55428 Mike Werrell (763) 277-8780 (763) 277-8781 mike@werrellagency .com Millside Tavern, Inc 12885 40th Street NE St. Michael MN 55376 Illinois Casualty A X BP63186 07/01/2013 07/01/2014 300,000 100,000 300,000 600,000 600,000 A Liquor Liability X LL970891 03/22/2014 03/23/2014 300,000 Coverage Includes Special Event located at STMA Ice Arena, 5898 Lachman Avenue NE, Albertville, MN 55301 for March 22, 2014. City of Albertville 5959 Main Street NE P.O.Box 9 Albertville, MN 55301 Phone: (763)497-3384 Fax: (763)497-3210 <DA> ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCOMMERCIAL GENERAL LIABILITY $PREMISES (Ea occurrence) CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER:PRODUCTS - COMP/OP AGG $ $PRO-POLICY LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO ALL OW NED SCHEDULED BODILY INJURY (Per accident)$AUTOS AUTOS HIRED AUTOS NON-OW NED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ WC STATU-OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTW ITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W ITH RESPECT TO W HICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOW N MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2010/05) CERTIFICATE OF LIABILITY INSURANCE Agenda Page 18 Agenda Page 19 Agenda Page 20 Agenda Page 21 Mayor and Council Request for Action February 28, 2014 SUBJECT: CITY CLERK – VOTING PRECINCT(S) RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Resolution No. 2014-008 establishing precinct boundaries and polling locations within the City of Albertville. BACKGROUND: During the 2010 State redistricting, the possibility of adding an additional polling location or additional voting equipment was discussed, but not pursued. Since that time capital funds have been set aside to assist with costs relating to the purchase of additional equipment for the voting precinct(s). During the 2014 budget discussions, staff identified several key issues pertaining to the City’s current polling location and equipment. At a previous City Council meeting this year, Council asked to see all options available and they include: PLAN A: Move the precinct to another, larger building PLAN B: Split the precinct and have two polling locations No action: One precinct to remain at City Hall CURRENT CITY HALL PRECINCT ISSUES: • Areas of congestion included hallways, registration lines, available voting booths, and the vote tabulator. • The Community Room and halls could not accommodate the number of voters, especially during the peak morning and evening hours. Minnesota Election Rules require the availability of chairs to elderly voters and voters with disabilities while waiting in line to vote. The halls in City Hall were overcrowded and it was difficult to provide this accommodation during peak hours. • Consideration must be given to fire safety precautions and fire staff recommended monitoring the occupancy of the City Council Chambers and posting fire guards to monitor that all means of egress are maintained (these can be trained election judges). • Parking issues were prevalent during the last election cycle. KEY ISSUES: • A Primary and General Election are each held every two years. • Albertville currently has 3,979 registered voters in its precinct at City Hall. • Best practices in election administration suggest a polling location have no more than 2,000 registered voters. Agenda Page 22 Mayor and Council Request for Action – March 3, 2014 Voting Precinct(s) Page 2 of 3 M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 Voting Precinct(s) RCA.doc Meeting Date: March 3, 2014 • Albertville’s precinct is one of the largest in Wright County and is larger than all precincts in Hennepin, Meeker, Sherburne, and Stearns Counties. • Additional voting booths and equipment will need to be purchased regardless of whether the precinct is moved, split, or remains the same. • Both the Wright County Elections Division and the MN Secretary of State’s Office are supportive of splitting the precinct. • Elections are closely scrutinized each year and having adequate space and conditions helps to ensure a successful election. POLICY/PRACTICES CONSIDERATIONS: It is a policy decision for the City Council to determine precinct boundaries and number of polling locations. FINANCIAL CONSIDERATIONS: There are sufficient funds in capital to purchase equipment and voting booths as well as additional election judge pay. LEGAL CONSIDERATIONS: The City Clerk is required to immediately notify the County Auditor and the Secretary of State of any change to precinct boundaries or locations. Additional legal requirements would include notification to all affected households with at least one registered voter. This can be done by postal verification cards sent by Wright County as well as notification in the biannual newsletter that is delivered to all mail stops within Albertville. Responsible Person - Department: Kimberly Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Comparative Table of Precincts in Similar Sized Cities Precincts by County and Registered Voters Recommendations for Election Administration Resolution No. 2014-008 with Exhibit Agenda Page 23 NAME 2010 CENSUS POPULATION # OF PRECINCTS 2014 REGISTERE D VOTERS AVG. REGISTERED VOTERS PER PRECINCT AVG. POPULATION PER PRECINCT Corcoran 5379 2 3573 1787 2690 Minnetrista 6384 4 4269 1067 1596 Spring Lake Park 6412 4 3840 960 1603 St. Joseph 6534 2 3866 1933 3267 Waite Park 6715 4 3560 890 1679 Litchfield 6726 5 3550 710 1345 Baldwin Township 6739 2 3803 1902 3370 Albertville 7044 1 3979 3979 7044 St. Francis 7218 3 4063 1354 2406 Shorewood 7307 4 5007 1252 1827 Victoria 7345 3 4973 1658 2448 Big Lake Township 7386 4 4617 1154 1847 Orono 7437 4 5410 1353 1859 Baxter 7610 4 4876 1219 1903 Mahtomedi 7676 2 5427 2714 3838 Crookston 7891 6 3665 611 1315 Oak Grove 8031 4 5370 1343 2008 Lake Elmo 8069 2 5374 2687 4035 Cambridge 8111 2 4520 2260 4056 Little Falls 8343 3 4581 1527 2781 Thief River Falls 8573 7 4172 596 1225 East Grand Forks 8601 5 4150 830 1720 AVERAGES 7332 3 4374 1325 2892 Agenda Page 24 Agenda Page 25 Agenda Page 26 Agenda Page 27 Agenda Page 28 Agenda Page 29 Agenda Page 30 Agenda Page 31 Agenda Page 32 Agenda Page 33 Agenda Page 34 Agenda Page 35 Agenda Page 36 (EXCERPT) The American Voting Experience: Report and Recommendations of the Presidential Commission on Election Administration President Obama issued an Executive Order (13639) which established the Presidential Commission on Election Administration. The Commission conducted a six-month examination of how elections are conducted throughout the United States and published their findings in January 2014. The Commission worked with state and local election officials, academic experts, and organizations and associations involved with voting or election administration. The Commission concluded the problems that hinder administration of elections can be identified and solved. The report sets forth recommendations and best practices for election administration. Below are some of the findings: Addressing Long Lines: No voter should wait more than half an hour in order to vote. Assuring Accessible Polling Locations: Within the polling place, elderly voters and voters with disabilities waiting their turn to vote must have access to chairs while waiting and then when their turn comes, to machinery. Polling Location and Design: A polling place must: 1. Have room to comfortably accommodate voters 2. Provide accessibility for voters with disabilities 3. Have adequate infrastructure such as the capacity for appropriate levels of internet and telephone connection 4. Offer adequate parking 5. Be located in a reasonable proximity to the population of voters it is intended to serve Recruitment of Poll Workers: Jurisdictions should recruit public and private sector employees, as well as high school and college students, to become poll workers. Jurisdictions should diversify the population poll from which they draw poll workers. Schools should be used as polling places: The testimony received from state and local election administrators identified schools as the preferred venue for polling places. States should take steps necessary to address legitimate security concerns. Agenda Page 37 Page 1 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-008 RESOLUTION ESTABLISHINE PRECINCTS AND POLLING LOCATIONS FOR THE CITY OF ALBERTVILLE NOW, THERFORE, BE IT RESOLVED that the City Council of the City of Albertville, County of Wright, State of Minnesota hereby establishes precinct boundaries and polling locations as follows: Precinct 1 (City Hall, 5959 Main Avenue NE) That part of the City east of CSAH 19 to the City limit and that part of the City north of Interstate 94 and west of CSAH 19 to the City limit. Precinct 2 (STMA Middle School West, 11343 50th Street NE) That part of the City west of CSAH 19 and south of Interstate 94 to the City limit. Attached to this resolution, for illustrative purposes, is a map showing said precinct boundaries. Adopted by the City Council of the City of Albertville this 3rd day of March, 2014. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Olson, City Clerk Agenda Page 38 City of Albertville Resolution No. 2014-008 Page 2 Exhibit A Precinct Boundary Lines Agenda Page 39 Page 1 of 1 Couri & Ruppe, P.L.L.P. Memo To: Adam Nafstad, City Administrator; Albertville City Council From: Mike Couri Date: February 26, 2014 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement from Albertville Marketplace using a revised legal description as the State wants clearer language in the deed from the City to the State for the ramp easement. The easement area remains unchanged—the State simply wants its specific language used in the easement document. Adam and I will be working with Albertville Marketplace to obtain the proper language. • Hunters Pass 2nd Addition. The Developer’s Agreement has been drafted and we are now waiting for some final details from the Developer in order to finish the Agreement. • Knechtl I-94 Assessment Appeal. I received the final Court order dismissing the Knechtl appeal pursuant to the settlement agreement signed by the City and Mr. Knechtl. This case is now closed. Agenda Page 40 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 RCA to acquire tax forfeit lands.docx Meeting Date: March 3, 2014 February 28, 2014 SUBJECT: LEGAL – TAX FORFEITED RESIDENTIAL LOTS IN PRAIRIE RUN RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2014-009 entitled “Resolution Requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville.” BACKGROUND: In 2004 the City of Albertville approved the plat of Prairie Run, which contained 28 “detached townhome” lots abutting CSAH 18 and 25 regular single-family lots. The City agreed to install utilities and roads in the Prairie Run subdivision and special assess the costs of the improvements to the properties in the plat. The City obtained a Letter of Credit in the amount of 50% of the cost of the improvements, but the Letter of Credit was from Alpine Capital, a private financing company (not a bank). The plat immediately experienced drainage problems arising from engineering/design errors, which held up construction on a number of the lots while litigation ensued. About the time the litigation ended, the housing bust arrived, which essentially halted all lot sales. After the dust settled, there were 2 cul-de-sac lots remaining unbuilt upon that had special assessments outstanding and 15 detached townhome lots in the same position, as well as one commercial lot upon which no special assessments had been made. A further 10 lots were already repossessed by Alpine Capital. These remained unbuilt upon, but had paid their assessments. Because the special assessments were not paid on the 17 residential lots and the one commercial lot, the City made the payments on the bond that financed the project using money from other City funds. When the City went to claim on the Letter of Credit, Alpine Capital had no liquid assets and was already being wound down by U.S. Bank, its largest creditor. Instead of getting cash, the City took ownership of the ten detached townhome lots owned by Alpine Capital which had no outstanding special assessments. Although Alpine Capital owned the remaining 15 detached townhome lots and the two cul-de-sac lots, these had outstanding special assessments which exceeded the market value of the lots. Alpine let these lots go tax forfeit. In addition, the commercial lot (immediately south of the T-Square building) also went tax forfeit. Under the tax forfeiture process, the City has the right to purchase any or all of the tax forfeited properties at fair market value before they are offered to the public for sale. If the City did not acquire them, the City could re-impose the special assessments on the lots once they are purchased by a private party and returned to the tax rolls. Because the special assessments on all of the lots still exceed the market value of the lots, City staff believes that the lots will either not sell, or that someone will buy one or more of the lots in the hopes that the City will not re- impose the specials. If the lots were purchased from the State by a private party and if the City did re-impose the specials, the fear is that the properties would again go tax forfeit and the City would have to wait an additional five years before the properties go tax forfeit again. Agenda Page 41 Mayor and Council Request for Action – March 3, 2014 Tax Forfeited Lots in Prairie Run Page 2 of 3 M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 RCA to acquire tax forfeit lands.docx Meeting Date: March 3, 2014 City Staff proposes that the City acquire the 15 detached townhome lots and the 2 cul-de-sac lots from the State. We have had several discussions with County Staff over this issue, and we expect the County to value these lots at a nominal value since the specials exceed the value of the lots (a nominal value may be as little as $1 or perhaps a few hundred dollars per lot). There is an immediate market for the 2 cul-de-sac lots—the City has already had several calls about these lots and will be able to sell them quickly to recover a portion of the outstanding special assessments. The remaining 15 detached townhome lots would be marketed together with the 10 lots the City currently owns. At least one builder has expressed some interest in these lots, but given the price the City would need on these 25 lots to break even on the Prairie Run improvements, it may take another year or two of an improving housing market before a buyer can be found. The City can keep these residential lots as tax exempt residential properties for a total of 8 years before the City would have to start paying taxes on them. The City’s ultimate goal would be to sell all lots at a price that recovers the majority of the cost of the improvements installed by the City and returns these properties to the tax rolls. The City has been maintaining these lots for the past several years, so acquisition would not add more work for the Public Works Department. City Staff is recommending that the City not acquire the commercial lot south of the T-Square building. While the City has special assessments on the commercial lot, the specials far exceed the value of this lot. Given the amount of vacant building space in Albertville, City Staff does not believe that market for vacant commercial land in this area will turn around anytime soon. Because the City can only hold the commercial property tax free for 8 years, City Staff believes that the City is better off informing the County that it does not want to purchase the commercial lot and plans on re-imposing special assessments on the lot after it is sold to a private party. In reality, it will likely be many years before a private party steps forward and buys this property given the amount of special assessments that will likely be re-imposed. The City has until the end of March to inform the County whether the City wants to purchase the lots in question. KEY ISSUES: • These 17 residential lots can likely be acquired from the County for a nominal price. • City Staff believes the residential lots are marketable at a price somewhat less than the amount of specials that are outstanding against the lots • City Staff believes that the City can market the 10 lots it owns with the 15 tax forfeit lots to arrive at a total sale price that will recover most if not all of the costs the City has in these lots. • The lots can be held tax free for 8 years. • The City has been maintaining these lots for the past several years. • City Staff believes that the special assessments on the commercial lot will remain outstanding for many years in the future. Agenda Page 42 Mayor and Council Request for Action – March 3, 2014 Tax Forfeited Lots in Prairie Run Page 3 of 3 M:\Public Data\City Council\Council Packet information\2014\030314\2014-03-03 RCA to acquire tax forfeit lands.docx Meeting Date: March 3, 2014 POLICY/PRACTICES CONSIDERATIONS: In normal circumstances, the County would sell these properties to private parties. However, given the amount of special assessments outstanding, acquisition and subsequent sale of these properties may be the quickest way for the City to recover a portion of the money it has in this subdivision. FINANCIAL CONSIDERATIONS: Acquiring the lots will require the City to pay some nominal consideration to the County, likely between $1 and $3,400 in total for all of the lots. There will be no property taxes due on these lots for eight years. Assuming the housing market continues to recover, the City will likely be able to sell these lots in the next few years and recover some of the money the City has in this project. LEGAL CONSIDERATIONS: State law allows the City to acquire these properties and sell them to any party it desires. Responsible Person/Department: Mike Couri/City Attorney; Tina Lannes/Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2014-009 Aerial photos of lots in question Agenda Page 43 Page 1 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-009 RESOLUTION REQUESTING THE STATE OF MINNESOTA TO DEED TAX FORFEITED LANDS TO THE CITY OF ALBERTVILLE WHEREAS, Wright County informed the City that several properties in the City have been forfeited for failure to pay taxes and that the City could acquire such properties for a lawful public use under Minn. Stat. 282.01, Subd. 1a; and WHEREAS, the City had special assessments outstanding on 17 of the tax forfeited properties immediately prior to their transfer to the State; and WHEREAS, the City intends to re-impose such special assessments if the properties are returned to private ownership through the tax forfeiture sale process; and WHEREAS, the City believes that the special assessments that it will re- impose on the tax forfeited properties exceed the market value of such lots with no special assessments; and WHEREAS, the City desires to acquire 17 of the tax forfeited properties pursuant to Minn. Stat. 282.01, Subd.1(a)(b) in an effort to protect the City’s investment in its special assessments; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA: 1. The Public Works Director is directed to notify Wright County in writing that the City of Albertville intends on acquiring the following properties for a lawful public purpose under Minn. Stat. 282.01, Subd. 1a(b): Property ID a. 101-103-001010 b. 101-103-001020 c. 101-103-001030 d. 101-103-001040 e. 101-103-001050 f. 101-103-001060 g. 101-103-001070 Agenda Page 44 City of Albertville Resolution No. 2014-009 Page 2 h. 101-103-001080 i. 101-103-001090 j. 101-103-001100 k. 101-103-001110 l. 101-103-001120 m. 101-103-001130 n. 101-103-001140 o. 101-103-001150 p. 101-103-002350 q. 101-103-002370 2. The City of Albertville respectfully requests the Wright County Board to sell such properties to the City of Albertville at a value of $1.00 each in recognition that the special assessments that the City will re-impose on the properties exceed the market value of such properties. ADOPTED by the City Council this 3rd day of March, 2014. _____________________________ Jillian Hendrickson, Mayor ATTEST: ________________________ Kimberly A. Olson, City Clerk Agenda Page 45 Prairie Run Forfeited Lots Date Created: 2/27/2014 200 ft Agenda Page 46 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\030314\2014-2-27 Arena Improvment Award RCA.docx Meeting Date: March 3, 2014 February 28, 2014 SUBJECT: ADMINISTRATION – STMA ICE ARENA DEHUMIDIFICATION IMPROVEMENT AWARD RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION: Contingent upon STMA Arena Board approval and an execution of a revised “Agreement Governing Repairs to the Joint Powers Ice Arena”, motion to: 1) Accept the low bid of Weidner’s Mechanical, said “Low Bidder” in the amount $224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and 2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling $15,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and 3) Reject the single bid received for insulation work (Bid Category #2). INFORMATION: STMA Ice Arena bids were opened on February 18 for the improvements related to the dehumidification and insulation. The project was bid with two (2) primary bid categories and quotes were solicited for several smaller components of the project. A summary of the low bids and quotes is as follows: Insulation (Bid Category #1): $284,950 – Only one bid received and does not include membrane Alternate Dehumidification (Bid Category #2): $224,400 – Four bids received and does not include A/C Alternate Site Work (multiple contracts): $ 27,022 – Multiple quotes received and includes demolition, concrete pad and parking lot patching, and fencing. Finishes (multiple contracts): $ 68,000 – Multiple quotes received and includes Low-E ceiling, paint and wall coatings Total Construction: $604,372 – Does not include professional service fees Including profession services (Architect and Construction Manager) the total project cost would be approximately $695,940, without any contingency. Agenda Page 47 Mayor and Council Request for Action – March 3, 2014 STMA Ice Arena Improvement Page 2 of 2 M:\Public Data\City Council\Council Packet information\2014\030314\2014-2-27 Arena Improvment Award RCA.docx Meeting Date: March 3, 2014 Based on the bids and quotes received the Architect is recommending moving forward with the dehumidification components and rejecting the bid for the insulation (Bid Category #2). The Architect recommends revising the plans for insulation and re-bidding. It is believed that a revised insulation plan will attract more bidders and likely a lower cost; however, it is not expected that re-bidding will reduce the project cost below the anticipated $545,000 total project cost. Should re-bidding the insulation component of the project not produce the budget numbers desired, moving forward with the dehumidification alone will still greatly improve the condensation problem. KEY ISSUES: • The bids and quotes received equate to approximately $150,000 more than estimated. • The Council action requested is contingent on approval by the STMA Ice Arena Board and revisions to the cost-share agreement between the two cities and School District. • The cost of the dehumidification improvement alone is $239,222, plus profession service fees. • Staff is seeking Council action prior to the Arena Board meeting to limit delays, as the cost-share agreement identifies Albertville as the contracting authority. • The Architect and Mechanical Engineer will be at the next Arena Board meeting to discuss options for moving forward. • From a staff (Albertville) perspective, it is believed that moving forward with dehumidification along is a viable option. Both the Architect and Mechanical Engineer have stated that dehumidification alone will correct the majority of the condensation issue and it appears that including the insulation component (even if re-bid) will have budget impacts that will need to be addressed. FINANCIAL CONSIDERATIONS: Previously, it was estimated that Albertville’s share of the improvements would cost approximately $145,000 and that the City would finance its share through interfund loans to be paid back over the next five years through budgeted capital reserves. If Albertville’s share exceeds $145,000, it will need to budget for additional capital funding annually and/or plan to pay back the loan for a longer period of time. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to enter into agreements on behalf of the City. Submitted Through: Adam Nafstad, City Administrator–PWD On-file: Bid Abstracts for Dehumidification and Insulation Quotes for various related work items Architect and Construction Manger recommendation letters Agenda Page 48 City Administrator’s Update February 27, 2014 GENERAL ADMINISTRATION STMA Ice Arena: Bids were received and opened on February 18. The project was bid as two primary bid packages (Insulation and Dehumidification) and quotes were solicited for several other improvement items related to the project. The budget for the project, as identified in the cost-agreement is $545,000, which included professional service fees. The total project bid (low bids and quotes) exceeds the estimated project cost significantly. The bids and service fees together add up to approximately $700,000 or approximately a $155,000 bust. We are working with the architect on recommendations and alternatives and will be discussing the project further with the Council and Arena Board. Utility Bill Inserts: Frequently City staff receives requests to include inserts with the utility bills from various groups and businesses. Generally staff denies these requests due to the associated time and expense. The exception to this practice has been select Lion’s related activities (Friendly City Days, Farmers Marker, City-wide Garage Sale), Fire Department events, Senior Center events, and a few FYCC items. If at some time, the Council would like to allow inserts from more organizations, we will need to determine an appropriate fee and some general standards. Sunoco: I recently learned that the closing on the former Sunoco station is scheduled to occur in the next few weeks and the applicant intends on moving forward with the project in the spring. Audit: KDV has been in City Hall the past week or so and is doing the fieldwork for the 2013 audit and a separate audit of the STMA Ice Arena. The audits are scheduled to be completed in April and presented to Council soon after. Joint Fire Committee: The Joint Committee met this week and continued discussions related to budgeting for equipment replacement, the future need for facilities in Otsego, and staffing needs of the Fire Department. The Committee’s next meeting will be in April. Staff would also like to set a date for a Council workshop to discuss Fire Department succession planning. ENGINEERING/PUBLIC WORKS Snow and Ice Removal: The crews have done a great job battling the recent snow falls. We continue to pick-away at clearing sidewalks, hydrants, and pushing snow back at intersections. As temperatures allow, we will also be working to remove the snowpack from our streets. Public Building Interconnect: With the exception of the “fail-safe” between the School District and City Hall, the project is complete. Agenda Page 49 City Administrator’s Update Page 2 of 2 February 28, 2014 57th Street NE/Church of St. Albert Improvement Project: Final design is underway. Plans and specifications will be presented to the Council in April. Barthel Industrial Drive NE and 54th Street NE Drainage: Councilmember Olson and I met with the consulting engineers to review preliminary design options for flood mitigation. A recommended design concept and cost estimate will be presented to the Council at the second meeting in March. UPCOMING EVENTS and ANNOUNCEMENTS • March 4 (Tuesday) – Transportation Town Hall Meeting at 7:00 PM at Otsego’s Prairie Center (formerly the City Hall). Senator Mary Kiffmeyer, who has been a tremendous advocate for improvement to I-94 is hosting the event. MnDOT Assistant District 3 Engineer Terry Humbert will be the featured speaker. Terry will talk specifically about the upcoming I-94 project as well as the Corridors of Commerce program, which funded the project. It will also be a good opportunity to bring up and talk about potential future phases of I-94 in District 3. • March 13 (Thursday) – Transportation Day at the Capital. The I-94 Coalition will be sending a delegation and all are invited. We are working to arrange meetings with the Governor; Commissioner Zelle and other key MnDOT officials; Senators Kiffmeyer, Peterson, Limmer, Anderson, and Dibble; Representatives O’Neill, FitzSimmons, Dorholt, Zerwas, Peppin, Beard, Theis, Erhardt, Huasman, and Hornstein; and hopefully others. Please let me know if you are interested in attending. • March 13 (Thursday) – WCEDP annual State of the Cities. The event will be from 11:30 to 1:00 at the Delano City Hall and include the cities of Albertville, Buffalo, Delano, Montrose, Otsego, and St. Michael. Please let me know if you are interested in attending. ATTACHMENTS: (none) Agenda Page 50