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2014-07-21 CC Agenda Packet City of Albertville Council Agenda Monday, July 21, 2014 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-07-21 CC Agenda.doc Meeting Date: July 21, 2014 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions A. Yellow Ribbon Community Presentation B. Open Streets Event (presented by FYCC) 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Accept Albertville, Hanover, Monticello, and St. Michael City Council Joint Meeting Minutes of June 30, 2014 as presented (pgs 3-6) B. Approve the July 21, 2014 regular City Council meeting minutes as presented (pgs 7- 13) C. Authorize the Monday, July 21, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 14) D. Approve two (2) Major Temporary Outdoor Music Permits for 152 Club, Inc. for August 2, 2014 and September 27, 2014 located at 5794 Main Avenue NE (pgs 15-21) E. Approve Resolution No. 2014-018 entitled a Resolution to Water Access Funds to Debt Service (pgs 22-23) 7. Public Hearings - None 8. Department Business A. City Council 1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) Agenda Page 1 City of Albertville Council Agenda Monday, July 21, 2014 Page 2 of 2 M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-07-21 CC Agenda.doc Meeting Date: July 21, 2014 B. Finance - None C. City Clerk - None D. Public Works / Engineering - None E. Planning/Zoning 1). Gentz 12-foot Fence Request 2). City Planner’s Update (pgs 24-25) F. Building - None G. Legal - None H. Administration 1). City Administrator’s Update (pgs 26-27) 9. Announcements and/or Upcoming Meetings July 22 WCAT Meeting, 2:00 p.m. July 28 Joint Powers Water Board, 6:30 p.m. August 4 City Council, 7:00 p.m. August 11 STMA Ice Arena Board, 6:00 p.m. August 12 Primary Election, 7:00 a.m. – 8:00 p.m. Planning Commission, 8:00 p.m. August 18 City Council, 7:00 p.m. August 25 Joint Powers Water Board, 6:30 p.m. JULY AUGUST Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 H 3 H 4 5 1 2 6 CC 7 PC 8 9 10 11 12 3 CC 4 5 6 7 8 9 13 Ice 14 15 16 17 18 19 10 Ice 11 PC 12 13 14 15 16 20 CC 21 22 23 24 25 26 17 CC 18 19 20 21 22 23 27 JP28PK 29 30 31 24 JP25 26 27 28 29 30 31 10. Adjournment Agenda Page 2 JOINT TRANSIT MEETING CITIES OF ALBERTVILLE, HANOVER, MONTICELLO, AND ST. MICHAEL JUNE 30, 2014 The cities of Albertville, Hanover, Monticello, and St. Michael met in a joint session on Monday, June 30, 2014, at 6:00 p.m. in the St. Michael Council Chambers to discuss public transportation in Wright County. City of Albertville present: Mayor Jillian Hendrickson (in at 6:55 p.m.); Councilors Rob Olson, Larry Sorenson, John Vetsch, and Dan Wagner; and City Administrator Adam Nafstad. City of Hanover present: Mayor Chris Kauffman; Councilor Ken Warpula; and City Administrator Annita Smythe. City of Monticello present: Mayor Clint Herbst; Councilors Lloyd Hilgart, Tom Perrault, and Glen Posusta; City Administrator Jeff O’Neill; and Deputy Clerk Cathy Shuman. City of St. Michael present: Mayor Jerry Zachman (in at 6:25 p.m.); Councilors: Kevin Kasel, Joe Marx, Nadine Schoen, and Chris Schumm; City Administrator Steve Bot; and City Clerk Diana Berning Also present were: Otsego Mayor Jessica Stockamp, Waverly Mayor Connie Holmes; Buffalo City Administrator Merton Auger; Trailblazer Transit Executive Director Gary Ludwig; MnDOT Office of Transit Director Tom Gottfried; MnDOT Office of Transit Program Coordinator Bev Herfindahl; Crow River Senior Center Director Vonnie Waters; County Commissioners Mark Dalieden and Mike Potter, and several residents from the communities. Acting St. Michael Mayor Kevin Kasel called the meeting to order at 6:03 p.m. Introductions were made. Meeting Purpose. St. Michael Administrator Bot reviewed the proposed agenda and purpose of the meeting, stating this meeting is to answer questions about Trailblazer Transit and what it can offer to Wright County cities as well as to help the City elected officials decide if they want to join the Cities Joint Powers Agreement (JPA). Trailblazer Transit is looking for a partner in Wright County and several Wright County cities have already joined a JPA to establish a Wright County Cities Area Transit (WCAT) joint powers board to coordinate and fund public transportation. The deadline for other cities to join the JPA is August 1st. Trailblazer Transit. Gary Ludwig, the Executive Director for Trailblazer Transit, was present to explain what Trailblazer is and the service it is proposing for Wright County cities. He said June 30th was the first day of service in Wright County and it was a successful day. There are currently three buses in service for Wright, with the plan to add four more by the end of the year. Ludwig summarized the history of Trailblazer Transit and explained the two services that fall under the umbrella of the Trailblazer Joint Powers Board. The first is Trailblazer Transit, which Agenda Page 3 Joint Transit Meeting Minutes – Page 2 is a MnDOT managed program that provides general public transportation services to almost anyone for almost any reason Monday - Friday, except certain holidays. The Trailblazer Transit service area includes the counties of McLeod, Sibley, and now Wright and up to one mile beyond those county borders. The service is door to door, so the driver will open the door to the front of the residence and drop a person off at the first double door to any facility. The second service is SMART-RIDE, which is a non-MnDOT managed program that provides rides to anyone, 7 days a week and will provide a ride anywhere in the state of Minnesota. The fares for SMART-RIDE are charged per loaded mile. Ludwig explained the Wright County Area Transit Joint Powers Board (WCAT) will have the option to participate in SMART-RIDE or opt out if it does not want to offer that service. (Zachman in) Ludwig explained there are certain criteria used to determine how the bus routes for Trailblazer are scheduled. Each route needs to meet minimum performance standards, which includes a minimum number of rides per hour. Trailblazer tries to balance the need for transit with the cost for the service. Currently, there are 14 bus routes operating in the Sibley and McLeod counties, which have a combined population of 45,000. There are about 125,000 people in Wright County and currently there are three routes, with another four anticipated to be added soon. Wherever the highest demand is, that is where the buses will be scheduled. Monticello Mayor Herbst asked why there is the delay in adding the four additional routes. Ludwig stated Trailblazer is in the process of hiring additional staff and maintaining the buses that were received from River Rider. New cameras, radios, and security systems need to be installed and they need to be re-lettered. Everything takes time and Trailblazer is working as quickly as it can to have those buses functional and on the road. Herbst said it is totally wrong that it is happening this way and that there is the delay. Ludwig explained the Trailblazer board of commissioners and MnDOT staff are watching the process to make sure everything is done correctly. Next, Ludwig went over the budget structure with the group and explained where the funding for Trailblazer comes from. MnDOT personnel work with Trailblazer staff to come up with an approved budget amount, and then per state statute, 85% of the approved budget is eligible for funding through MnDOT. Trailblazer can approve an annual budget amount over the amount approved by MnDOT, but only 85% of the approved MnDOT budget is eligible for the funding. Any additional amount is covered by ridership, service contracts, or local (county or city) government. (Hendrickson in.) The Trailblazer board has an agreement in place where any budget underage is split by percentage between the participating entities that make up the board. For 2015, with the addition of WCAT, the proposed split will likely be 25% Sibley County, 25% Wright County, and 50% McLeod County. Ludwig answered questions of the group. The long-term vision would be to revisit Wright County operating this service in 3-5 years, with the WCAT JPA being dissolved. The cost in the budget is capital and operating costs. It was also explained that WCAT would be responsible for Agenda Page 4 Joint Transit Meeting Minutes – Page 3 100% of the costs for being added to the program. The budget for 2015 has not been determined yet and Trailblazer is working with MnDOT to come up with an approved budget that includes Wright County. How the 25% portion from Wright County is paid would be dependent on how the WCAT JPA is set up. Trailblazer has a contract in place to take care of the Functional Industries contracts in Wright County, but they are looking for a partner in Wright County. There was discussion about service for cities not included in the WCAT JPA. It would be up to the Trailblazer board to determine how the service would continue. Once WCAT joins Trailblazer, the board will be split with 2 members of Sibley County, 2 members of McLeod County, and 2 members of WCAT. It could be that for residents in cities who are not part of WCAT, they would have to pay the published fare to ride the bus and would not get the subsidized fee or may not have service at all. A question was asked what the local share for 2014 is and it is estimated that $300,000 will be needed to cover the local share; Sibley County will pay $101,000 and McLeod County will pay $202,000. There is considerable growth for public transportation in Wright County, but if things do not work out, WCAT will always have the option to opt out of the service. If Wright County Human Services works with Trailblazer for transportation, it would be billed the published rate which is $12/ride. That is the non-subsidized rate, but it is still less than what Wright County is currently paying. MnDOT Office of Transit. Tom Gottfried and Bev Herfindahl with MnDOT were present to answer questions regarding the programming and funding for transit. Gottfried said August 31st is the application deadline for submitting a budget to MnDOT, which is likely why there is the August 1st deadline for cities to join the JPA. Herfindahl answered questions about partnerships between cities and counties. Trailblazer has offered to change the dynamic of its board to make sure Wright County is a full partner of the system. There is a $150,000 buy-in to the program that provides working capital. MnDOT has backed the $150,000 buy-in for Wright County and WCAT would have up to five years to pay back that amount. If there is any money remaining after River Rider is completely dissolved, it would be put toward the $150,000; although, it is not anticipated there will be much left after unemployment benefits and audit fees are paid. The group discussed the incentive for Sibley & McLeod counties to be willing to partner with Wright County. It was explained the economy of scales would be working in Trailblazer’s favor. There would not be a huge amount of added administrative staff to cover Wright County and the other counties feel there would be benefits to expanding the program to cover more area and population. Gottfried said public transportation is not required, but if there is public transit offered, there needs to be a local partner and there are a number of requirements to follow. It would be up to the Trailblazer board to determine the budget and how to spend the money, which for 2015 would include representation from those cities that are part of WCAT. Wright County Cities Area Transit Joint Powers Agreement. Merton Auger from Buffalo and Connie Holmes of Waverly were present as the representatives of the WCAT JPA. They Agenda Page 5 Joint Transit Meeting Minutes – Page 4 reviewed details of the JPA with the group and answered questions. It was stated the formula for providing the necessary local share would be based on the rides originating in each of the cities participating in WCAT. It will be fair and equitable for each of the cities. There are currently eight cities that have joined WCAT and the deadline for other cities to join is August 1st. After August 1st, the cities participating in WCAT will create a board and determine two representatives to be on the Trailblazer board. It was made clear that cities that were not part of the JPA would not have their transit needs prioritized and may not receive any transit service at all. The cities were encouraged to discuss the JPA at each of their next council meetings to decide whether to join or not. After brief additional discussion, the meeting was adjourned at 8:46 p.m. Attest: _________________________ ____________________________________ City Clerk Mayor Agenda Page 6 Page 1 ALBERTVILLE CITY COUNCIL July 7, 2014 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Sorensen, Wagner, and Vetsch Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes, Tom Kasper, Dan Aleckson, Lisa & Paul Anderson, and Linda Everett 3. RECOGNITIONS A. Years of Service Recognition – Tina Lannes Hendrickson presented Finance Director Tina Lannes with a Certificate of Recognition for ten years of dedicated service to the City of Albertville. Nafstad thanked Lannes for her many roles she serves in as well as his appreciation for her honest advice and fiscal responsibility. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Brixius added discussion of accessory buildings as Item F3 under Planning /Zoning. Nafstad added Albertville Lions Caboose Project as Item H3 under Administration. Motioned by Wagner, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on Agenda Page 7 City Council Meeting Minutes Page 2 Regular Meeting of July 7, 2014 the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 16, 2014 regular City Council meeting minutes as presented B. Authorize the Monday, July 7, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the annual Parish Festival that will be held on October 12, 2014 at the St. Albert Parish Center D. Approve Resolution No. 2014-016 entitled a Resolution Appointing Election Judges for the 2014 Primary and General Elections Olson inquired about Check No. 33358 and asked if that covered all the claims filed against the City in regards to the June 23 rain event. Lannes stated that there may be an additional balance, but the invoice did not state that it had covered all the losses that were filed. Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING – None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Parks Committee Sorensen reported LeRoy Berning gave an update on placement of the holiday tree in Central Park and they would like to have it planted this summer. Sorensen reported the committee also discussed paved trails. He stated they had previously talked about setting aside more funds each year for parks and trails. His concern is the trails will all need repair or replacement at the same time. Hendrickson inquired about getting grants to fund repair for existing trails. Nafstad reported that inter-regional trails rate well in receiving grants, but also explained that the City must make some type of investment to the trails and grants generally do not cover existing trails. Hendrickson suggested they discuss this further during the budget workshops. B. Finance - None C. City Clerk – None Agenda Page 8 City Council Meeting Minutes Page 3 Regular Meeting of July 7, 2014 D. Public Works/Engineering 1). 54th Street NE//Barthel Industrial Drive NE Drainage Improvements Olson stated that he must abstain from the discussion and motion due to a work relationship with a client. Nafstad reported they have finalized the specifications and solicited bids. He stated they received a total of eight bids and bids ranged from $719,414.10 to $1,164,000.00. The low bidder was Kuechle Underground. He stated the anticipated start for the project will begin at the end of July. The project is expected to last about eight weeks and is slated the to be completed in the fall. Nafstad reported the scope of the project involves complete replacement of the storm sewer, adding additional catch basins, and replacing the pond outlet pipe. He stated that the Industrial Park businesses will be impacted by the construction and will include water shut offs and traffic detours. Sorensen inquired how long detours would be in place during construction and replied that it would be sporadic depending on weather. Nafstad added that all improvements are slated to occur within the easements, but the project will impact private property improvements. Tom Kasper, 11816 54th Street NE, told Council he was glad they were pursuing the improvements, but he is still concerned with the two feet of fill that was put in at the Albertville Primary School ball field years ago. He commented that he does not want to make any improvements to his home until the intersection has been completed. Nafstad stated that if the outlet to the pond becomes clogged, they have designed an overflow for it. Nafstad also stated that even the new system will have capacity limits, but is very much an improvement from the system that exists today. Vetsch suggested that staff contact the school to discuss maintenance of the pond and brush. Nafstad stated that the study had outlined a Phase II that would remove the fill from the ball field and the cost is significant. Nafstad reported that the majority of the funding will not come from the storm sewer funds, but also from 2014 budgets and capital reserves. Hendrickson inquired if this will deplete the fund and Nafstad replied the remainder of that fund is for operations and bond payments. Sorensen thanked the present homeowners for their patience while the project has moved forward. Linda Everett, 11711 54th Street NE, stated she had concerns with water flowing from south of the ball field and has seen the storm water drain backed up. Nafstad stated that this has been addressed in the project with a larger pipe. Motioned by Wagner, seconded bySorensen, to adopt Resolution No. 2014-017 entitled a Resolution Approving Plans and Specifications ad Accepting Low Bid For 2014- 54th Street NE and Barthel Industrial Drive NE Drainage Improvements. Ayes: Hendrickson, Agenda Page 9 City Council Meeting Minutes Page 4 Regular Meeting of July 7, 2014 Sorensen, Vetsch, and Wagner. Abstain: Olson. Nays: None. MOTION DECLARED CARRIED. E. Planning/Zoning 1). Planning Commission Liaison Brixius reported at the last Planning Commission meeting, they did not have a quorum in attendance. Wagner had inquired at the time if one of the City Council liaisons could act as a voting member in those situations. Brixius reported that staff felt this to be a good policy to ensure that any planning items or applications are not held back. Both Olson and Wagner are the Planning Commission Liaisons. Olson inquired if both liaisons must attend the meetings. Brixius replied that the ordinance is drafted so that if either liaison is in attendance and they do not have a quorum, the liaison present will be a voting member. Motioned by Vetsch, seconded by Sorensen, to adopt Ordinance Amendment No. 2014-05 establishing the role of Planning Commission Liaison and related duties. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Kollville Estates, Lot 4, Block 4 Olson abstained from the discussion. Brixius reported the Kollville Estates 3rd Addition was approved in 2003 and when staff reviewed the subdivision, they found it was zoned R-1 and met all zoning standards. However, he reported that a large lot (Kolles farmstead) and driveway was retained at that time by the property owner. The development agreement at that time stipulated that upon release of the property by Mr. Kolles, three actions could happen: 1. Relocate driveway to remove access from Outlot A 2. Subdivision of Lot 4, Block 4 would require dedicating a cul-de-sac into the property that meets the City’s requirements. 3. Upon subdivision of Lot 4, Block 4, all lots must conform with all City standards Brixius stated that there are parties interested in purchasing the lot, removing the sheds and buildings, and subdividing. However, if developers pursue subdividing the lot into seven lots, the corner lot will be short for lot width. Staff offered several options to interested developers 1) subdivide into six lots 2) variance for corner lot width 3) pursue a Planned Unit Development or 4) rezone the lot into R-1. Brixius did not recommend pursuing a PUD for one lot or to rezone the lot. Brixius asked for Council input prior to speaking to the interested parties. Brixius stated the lots are large because they are A-1 lots, not R-1 lots. Wagner stated the lots should fit the neighborhood and suggested they offer seven lots. Hendrickson and Sorensen also agreed seven lots would be appropriate. 3). Richard Bistodeau Request for Accessory Building Agenda Page 10 City Council Meeting Minutes Page 5 Regular Meeting of July 7, 2014 Brixius stated that Richard Bistodeau, 5413 Lambert Avenue NE, currently has an outbuilding that is 144 square feet in area and is located within ten feet of the property line. He stated the outbuilding is compliant in regards to size, but is non-conforming in terms of setbacks. Bistodeau would like to expand the building by 48 square feet which would place it outside of the size requirements. The ordinance currently reads that you can have no more than 1150 square feet accumulative square footage for attached garage, detached garage, or accessory building. A resident may utilize the Conditional Use Permit process to achieve the additional footage. Brixius reported that the Planning Commission and City Council had reviewed the requirements in 2009 and kept a secondary accessory building capped at 150 square feet and allowing exception through the Conditional Use Permit process. Brixius inquired if the Council is interested in revisiting the issue. Brixius stated that the request is for a legal non- conforming use and if Bistodeau were to pursue the Conditional Use Permit, the structure would need to be lifted and moved within the setback requirements. Sorensen and Wagner felt the ordinance is adequate as is. Brixius stated that he would let Bistodeau know his option would be to pursue the Conditional Use Permit. F. Building – None G. Legal 1). Prairie Run Tax Forfeit Lots Couri reported the State of Minnesota has priced the 15 detached home lots and 2 cul-de-sac lots that are tax forfeit in the Prairie Run development. The City has outstanding special assessments on the lots. The 15 lots were priced at $100 per lot and the 2 cul-de-sac lots priced at $5,000. The City can then merge the outstanding special assessments and sell the lots at market value. The City also owns 10 other lots in Prairie Run and the sale of all these lots together will pay back the City for the money it had spent to put in the utility improvements. Couri reported that this is the best way recoup some of the costs for a failed development during the economic decline. Wagner inquired what funds would be used to purchase the lots. Lannes reported that it would come out of the Prairie Run fund, which would increase the negative amount. However, even the sale of one lot at market rate would cover the cost of purchasing the lots and if all the lots sold, it would go a long way towards paying off those improvements. Nafstad stated they have had a lot of interest in some of the lots. Olson inquired if they could put out bids for the properties. Couri stated they could certainly do so, but would encourage them to put a minimum amount to be bid and to declare they may reject all bids. Motioned by Hendrickson, seconded by Vetsch, to Purchase Lots 1-15, Block 1 and Lots 35 and 37, Block 2 from the State of Minnesota. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Agenda Page 11 City Council Meeting Minutes Page 6 Regular Meeting of July 7, 2014 H. Administration 1). WCAT Joint Powers Agreement Nafstad reported that they held a joint meeting with several other cities and Trailblazers last week. He stated his understanding from the meeting is that 1) the partnership will be split between Sibley County, McLeod County, and cities in the WCAT (Wright County Area Transit) Joint Powers agreement. The Joint Powers share would be 25% percent. He stated that the best economic time to join would be before August 1, 2014, as MnDot is financing the WCAT buy-in for Trailblazers. Nafstad stated that Albertville’s share would be based on Albertville rides as each member city’s cost will be proportionate to its ridership. Sorensen was concerned that the WCAT share is going to increase and feels they need to be prepared for that. Sorensen inquired about townships being part of the Joint Powers. Nafstad reported that a resident in a township can call for a ride, but Trailblazers would have no obligation to pick them up. Trailblazers has the authority to set non-member ride fees. Wagner asked what funds will be used for the transit agreement. Lannes reported they will not see anything in 2014, but will see it in the 2015 budget. Sorensen felt they should have some type of transit, but he just doesn’t know all the variables that will occur in the future and reiterated his concern that Albertville’s share could increase to an unknown amount. Hendrickson would like to enter into the agreement, but definitely re-evaluate it for 2016. Olson agreed with Sorensen’s concerns. Couri stated that any increase must be negotiated between Trailblazers and WCAT. Sorensen stated he is nervous about signing a five year contract, even with the opt-out language. He stated that if they could place a cap on the amount, he could support the agreement. Hendrickson stated that even if Wright County took over transit, the cities would still likely incur costs. Nafstad stated that when Wright County had transit previously, cities had contracts that required them to pay for any local share not covered. So there would most likely still be a cost to the cities, and it is not know what say the cities would have in transit service levels. Wagner agreed that Sorensen’s concerns are valid, but felt they should be part of the agreement. Motioned by Hendrickson, seconded by Vetsch, to approve the agreement titled “Wright County Area Transit Joint Powers Agreement”. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: Sorensen. Absent: None. MOTION DECLARED CARRIED. Sorensen clarified that he opposed the motion due to no cap on the cost to Albertville. Council discussed membership on the WCAT Board. Hendrickson stated she would be willing to serve on the committee and Vetsch offered to be an alternate. Agenda Page 12 City Council Meeting Minutes Page 7 Regular Meeting of July 7, 2014 2). City Administrator’s Update Nafstad reported Kassel Avenue NE will be closed the week of July 14 and will be under construction for approximately four weeks. The I-94 Coalition Ribbon Cutting was well attended. 3). Lions Caboose Project Nafstad reported the Lions had found a caboose in Moose Lake, MN. He stated that the Lions would be looking for Council approval to relocate the caboose and begin restoration. Brixius stated that if it meets the Park Master Plan, Council will need a motion to accept the donation. Nafstad stated that he would like more details on the length of time the restoration will take, the type of foundation the caboose will rest on, etc. Council discussed where the caboose and depot would be located in Central Park. 9. Announcements and/or Upcoming Meetings July 8 Planning Commission, 7:00 p.m. July 14 STMA Ice Arena Board, CANCELLLED July 21 City Council, 7:00 p.m. July 28 Joint Powers Water Board, 6:30 p.m. ` Parks Committee, 8:00 p.m. August 4 Budget Workshop, 6:15 p.m. City Council, 7:00 p.m. August 11 STMA Ice Arena Board, 6:00 p.m. August 12 Planning Commission, TBD August 18 Budget Workshop, 6:15 p.m. City Council, 7:00 p.m. August 25 Joint Powers Water Board, 6:30 p.m. 10. ADJOURNMENT Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 9:00 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk Agenda Page 13 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\072114\2014-07-21 Finance Bills Report (RCA).doc Meeting Date: July 21, 2014 July 17, 2014 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, July 21, 2014 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 14 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\072114\2014-07-21 152 Club Outdoor Music Event.doc Meeting Date: July21, 2014 July 17, 2014 SUBJECT: CONSENT – CITY CLERK – TEMPORARY OUTDOOR MUSIC PERMITS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the attached application for two (2) major outdoor music events. MOTION TO: Approve two (2) Major Temporary Outdoor Music Permits for 152 Club, Inc. for August 2, 2014 and September 27, 2014 located at 5794 Main Avenue NE. BACKGROUND: The City Council revised its Temporary Outdoor Music ordinance at the September 16, 2013 City Council meeting. That ordinance more clearly defined the definitions of both a Major and Minor Temporary Outdoor Music Permit and the requirements that must be met for each type of permit. The applicant, Trish Holm of 152 Club, Inc., has applied for two (2) Major Temporary Outdoor Music Permits, one for August 2, 2014 and the other for September 27, 2014. A Major Temporary Outdoor Music Permit must meet the following requirements: 1. Any person, organization, and/or entity shall be limited to a maximum of two (2) major permits per year. No commercial property shall host more than three (3) major events in a calendar year. 2. The permit applicant must pay a permit fee as set by the City Council by resolution and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this code. 3. The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. 4. The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical performance. 5. The permit applicant must have sufficient off-street parking. The music event shall not occupy required parking for the principal use of the site. 6. The major outdoor musical performance must not interfere with other commercial and governmental activities or with the quiet enjoyment of residential property. 7. The stage, performers, speakers and amplifiers are located three hundred feet (300’) from any residence located in a residential zoning district. Agenda Page 15 Mayor and Council Request for Action – July 21, 2014 City Clerk – 152 Club, Inc. Outdoor Music Events Page 2 of 2 M:\Public Data\City Council\Council Packet information\2014\072114\2014-07-21 152 Club Outdoor Music Event.doc Meeting Date: July 21, 2014 8. The stage, speakers, and amplifiers are arranged in a design and manner that does not directly broadcast music at or toward a residence within three hundred feet (300’) of the stage. 9. Major outdoor music events shall be allowed between May 15th and October 15th and the live outdoor musical performance shall only occur on the dates and during the hours designated by the City Council. 10. Major outdoor music events shall not perform beyond 12:00 midnight. 11. The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the Sheriff’s Department to reduce volumes to mitigate nuisance complaints. (Ord. 2004-05, 6-7-2004) 12. Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future major outdoor musical permits for the property. The applicant has previously held both Major and Minor Temporary Outdoor Music Permits and is familiar with the requirements that must be met. KEY ISSUES: • The applicant has paid the appropriate fee. • The applicant has submitted a site plan showing the location of speakers, fencing and security, and has indicated adequate sanitary facilities as well as parking. • The August 2, 2014 event is an instrumental band for a cancer benefit. • The September 27, 2014 event is the applicant’s annual Oktoberfest Celebration and they will have a small oompah band form 3:00 p.m. – 7:00 p.m. and an instrumental band from 8:00 p.m. – 11:59 p.m. • The applicant has indicated they will abide by the noise requirements. • Failure to abide by the standards or the receipt of nuisance complaints may be grounds for denial of future Major Outdoor Musical Permits. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to approve or deny any Temporary Outdoor Music Permit. The applicant previously notified the surrounding residential neighborhood prior to the Temporary Outdoor Music Events in 2013 and Council may wish to advise the applicant to do the same this year. FINANCIAL CONSIDERATIONS: The fee for the permit is nominal. Responsible Person/Department: Kimberly Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Temporary Outdoor Music Permit Applications Agenda Page 16 5959 Main Avenue NE lbertvi Ile P.O. Box 9 Albertville, MN 55301 Small T.- ;,_ , Living. Big Clty Ufa. APPLICATION FOR TEMPORARY OUTDOOR MUSIC Temporary Outdoor Music Application must be submitted a minimum of 14 business days prior to a Council meeting. Office Use Only D e Rec'd: 00_(S_-"A Ck/Cash: A-) LJ3 Permit mailed: 1. Applicant Name and /orlOrl Contact Person: Address: _IC ,1 VK A% Day -time Phone No.:70 Amount Pd: l U - U )_ Mtg Date: G1 J-H V Sheriff notified: 11?_ 0TVIV vfllo Email Address: 2. Address of where the Outdoor Musical Performance will take place: JQ 0,(U" - s7 %u M 144vt NL 3. Date(s) the Musical Performance will take place: 24- . 1_7 4. Hours of the Outdoor Musical P( 2 r .1 a C 4 01'Le bva-:1) 6" sue" 000- wipalhpRA yi VlsfVV ty" 414 - ba,-Ld oa *A CHECKLIST OF ITEMS NEEDED WHEN SUBMITTING AN APPLICATION TO THE PLANNING DEPARTMENT FOR A TEMPORARY OUTDOOR MUSIC PERMIT Staff will review Section 5 -5 -3 of the City Code in determining whether to grant the request for temporary outdoor musicalperformance. Applicants should review this section of the Ordinance to understand conditions the City places on outdoor musical performances. In addition, permit approval will be based upon the applicants providing the following information for review by City staff. Agenda Page 17 The applicant shall demonstrate that the event site can satisfy the requirements the City has set forth with regards to holding an outdoor music event. They shall submit a written narrative and/or site plan addressing the following: Anticipated number of people at the outdoor music event. The provision of sanitary facilities for the music event. LThe provision of security and/or fencing to control access to the music event. The location ofoff - street parking for the music event. The location and orientation of the proposed stage, speakers, amplifiers, and performers. In addition, applicants shall indicate the distance between these entities and any residence/building in a residential zoning district, which must be a minimum of 300 feet. A cale adarr ofdays in theweek when outdoor music events may occur. W 4 A description of the type of musical performance (i.<Ement ), acoustic, etc.) Applicant's Signature 7- IS -1 i Date Agenda Page 18 0*4s 5959 Main Avenue NE A,lbertvilleP.O. Box 9 Albertville, MN 55301 Small " o zra Living. Big City Life, APPLICATION FOR TEMPORARY OUTDOOR MUSIC Temporary Outdoor Music Application must be submitted a minimum of 14 business days prior to a Council meeting. Office Use Only Da Rec'd: 00 — tS` I Y he Cash: 3)L4-2> Permit mailed: 1. Applicant Name and /or Contact Person: 1% Address: S1qq M, Day -time Phone No.:3 Amount Pd: 10 . W Mtg Date: C'7 - --) I - ly Sheriff notified: S 11 Lto Email Address: 2. Address of where the Outdoor Musical Performance will S-)gU WIG-4v Ayp- iMF, - K7 3. Date(s) the Outdoor Musical Performance will take place: 4. Hours of the Outdoor Musical Performance: i2m CHECKLIST OF ITEMS NEEDED WHEN SUBMITTING AN APPLICATION TO THE PLANNING DEPARTMENT FOR A TEMPORARY OUTDOOR MUSIC PERMIT Staff will review Section 5 -5 -3 of the City Code in determining whether to grant the request for temporary outdoor musicalperformance. Applicants should review this section of the Ordinance to understand conditions the City places on outdoor musical performances. In addition, permit approval will be based upon the applicants providing the following information for review by City staff: Agenda Page 19 The applicant shall demonstrate that the event site can satisfy the requirements the City has set forth with regards to holding an outdoor music event. They shall submit a written narrative and/or site plan addressing the following: Mnticipated number of people at the outdoor music event. The provision of sanitary facilities for the music event. The provision of security and/or fencing to control access to the music event. The location of off - street parking for the music event. The location and orientation of the proposed stage, speakers, amplifiers, and performers. In addition, applicants shall indicate the distance between these entities and any residence/building in a residential zoning district, which must be a minimum of 300 feet. A calendar of days in the week when outdoor music events may occur. A descrin of the type of musical performan ce (i e. nstrume 1, acoustic, etc.) e,&Od -6 a C Cc.+•l(/V t t. Applicant's Signature I-15-lq Date Agenda Page 20 5794 Main Avenue Northeast, Albertville, MIN - G '" Page 1 0r 1 To wo At the data s that ara vislale an the 1 so"", "* the *t$kH' Rnk next b the map. II lftu k v4ld iw guel Clod Saavo' -i 0' -fl ''1 7 t , 1cqz e 11 https:llmaps.google.eonVniaps i3 —at&q Ap t +l r#tteas, .A1bcfWQ1e.+ -. W1;1201-2 Agenda Page 21 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2014\072114\07 21 2014 Finance WAC Transfers RCA.doc Meeting Date: July 21, 2014 July 16, 2014 SUBJECT: CONSENT - FINANCE – RESOLUTION TRANSFERRING FUNDS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following resolution: MOTION TO: Approve Resolution No. 2014-018 entitled a Resolution to Transfer Water Access Funds to Debt Service. Transfer $263,400 from the Water Access Fund No. 206 to Fund No. 357 2003A G O Improvement Debt Service Transfer $74,200 from Water Access Fund No. 206 to Fund 362 Industrial Park 2007A Debt Service BACKGROUND: City staff reviewed all debt service funds and bond payments. In this process staff found that in Fund 357 and 362 the use of Water Access monies was not entered for the portion of the projects that Water Access monies qualify as a use. POLICY CONSIDERATIONS: It is the Mayor and Council’s policy to review and approve all fund transfers. FINANCIAL CONSIDERATIONS: Plan funding options on continuing and new projects. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Agenda Page 22 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2014-018 A RESOLUTION TO TRANSFER FUNDS WHEREAS, the Albertville City Council has reviewed its annual audit; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer $263,400 from the Water Access Fund No. 206 to Fund No. 357 2003A G O Improvement Debt Service Transfer $74,200 from Water Access Fund No. 206 to Fund 362 Industrial Park 2007A Debt Service. Adopted by the Albertville City Council this 21st day of July, 2014. ______________________________________ Jillian Hendrickson, Mayor Attest: _______________________________________ Kimberly A. Olson, City Clerk Agenda Page 23 MEMORANDUM TO: Adam Nafstad FROM: Alan Brixius DATE: July 16, 2014 RE: Planner’s Update FILE NO: 163 05 General The following is a summary of on-going planning items. FEDERATED COOP At the August Planning Commission meeting we will be considering a PUD amendment to allow Federated Coop. to construct a 5000 sq. ft. warehouse and expand their storage area. The PUD will allow flexibility in building exterior finishes and site design. OMANN BROS. We have been in discussions with Omann Bros. Paving regarding the expansion of their outdoor storage contractor’s yard. They recently purchased the 2.5 acres from Donna Vogt with the intention of expanding their operation. The site is zoned I-1 which allows both the Omann Bros paving and outdoor storage within this district. We are working with them to improve the condition of the existing storage yard and ensure proper screening of the expanded storage area. OLDCASTLE GLASS We are working with Oldcastle Glass to construct a 30,000 to 40,000 sq. ft. building to house the window framing operation on the 3.3 acre City-owned industrial parcel. They would prefer to lease rather than own the building. As such, we had discussions with Opus company to determine if they would be interested in undertaking this project and adding it to their industrial building portfolio. They have expressed some initial interest and we are attempting to bring these two parties together. We are also investigating the possibility of a project where Oldcastle will own the building. Agenda Page 24 2 MOLD TECH We met with John Lee, the owner of Mold Tech, to discuss their need for expansion. They currently are operating in a 12,000 sq. ft. building and they have immediate space needs for approximately 30,000 sq. ft. and long range needs for up to 60,000 sq. ft. We have previously forwarded him concepts for expanding in-place or relocating to another City-owned industrial parcel They have three years left on their lease at their current location. Their building is owned by Chuck Sand, Mr. Lee’s former partner. Mold Tech would like to own their building in the future and they have an option to buy the current building from Mr. Sand; however, the price has not been determined. They are currently investigating their options. They are receiving the proposal from Monticello for a lot and construction of a new building. We are currently working with Mr. Lee to examine in-place expansion or things he needs to stay in Albertville. He will be giving us some additional information on building needs and budgets to allow us to make a proposal to Mold Tech. BREWERIES AND TAPROOMS This item was discussed at our July Planning Commission meeting. Based on the direction of the Planning Commission, we will be preparing amendments to the City Zoning Ordinance and liquor license codes. Agenda Page 25 City Administrator’s Update July 17, 2014 GENERAL ADMINISTRATION Candidate Filing for Municipal Elections: Filing for the two City Council member seats and the Mayoral seat will begin on Tuesday, July 29. Campaign packets and filing information are available now. Filing for office will officially close at 5:00 p.m. on Tuesday, August 12. Those who have filed for office may withdraw their affidavit of candidacy until Thursday, August 14 at 5:00 p.m. Please contact staff if you wish to obtain filing forms and a campaign packet. STMA Ice Arena: The dehumidification unit is expected to arrive on Friday, July 18. It is understood that connection and start-up will take two to three weeks. Arena staff is planning on keeping the facility open for use, as it doesn’t appear there is a need to remove the ice sheet. The next Arena Board meeting will be August 11. Staff is getting a quote to have the parking lot restriped once all work is complete. Prairie Run City-Owned Lots: We are expecting to receive title from the State for the 17 additional lots within the next month. We have received several calls from parties interested in the cul-de-sac lots. Website: Website updates are progressing and the conversion is underway. The website, as well as, mobile version is expected to be live in early August. ENGINEERING/PUBLIC WORKS CSAH 37 and 19 Intersection: The County will be doing some pavement maintenance work this summer/fall to address the rutting of the pavement on all four (4) legs of the intersection. Given the high traffic levels at the intersection, the County is planning on having the work done at night. Hunters Pass Second Addition: The contractor is planning to pave 69th Circle NEduring the last week of July. Kassel Avenue NE: Utility work on Kassel Avenue is underway and it is expected that the road will be closed for approximately four (4) weeks. Barthel Industrial Drive NE and 54th Street NE Drainage: The project has been awarded and the pre-construction project meeting will be held on Thursday, July 24. Parking Lot Seal Coat: Seal coating and striping of the three (3) lots is complete. UPCOMING EVENTS and ANNOUNCEMENTS St. Michael Bean Bag Challenge – Friday, August 8 near the carnival grounds (invite attached) Agenda Page 26 Agenda Page 27