2018-07-09 STMA Arena Agenda Packet
P:\Arena\2018 STMA Ice Arena\2018 Ice Arena Agendas\2018-07-09\070918 STMA Agenda.doc
STMA ARENA BOARD AGENDA
MONDAY JULY 9, 2018
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER – ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF MAY 14, 2018 (pg. 1)
4. FINANCE REPORTS
a) Approve the May-June list of claims as presented in the amount of $36,474.66 and
June report (pgs. 2-6)
5. ARENA MANAGER
a) Monthly report (pg. 7)
6. OLD BUSINESS
7. NEW BUSINESS
a) Purchase of Water Heater for Resurfacer – Motion to approve purchase of a water
heater for ice resurfacing of the existing rink in the amount of $25,363 (pgs. 8-12)
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
MAY 14, 2018
6:00 p.m.
Present: Chairman Walter Hudson and members Jeff Lindquist, Keith Wettschreck, Kevin Kasel,
Gayle Weber, Kari Dwinnell and John Vetsch. Also present: City Finance Director Tina Lannes, and
Arena Manager Grant Fitch. The meeting was called to order at 6:02 p.m. by Chairman Walter
Hudson.
Set Agenda
Members Vetsch/Weber moved to set the agenda as presented. All voted aye.
2017 Audit Presentation
Andy Berg from Abdo, Eick and Meyers, LLP presented the 2017 Audit report to the Board. Member
Weber requested a correction to the list of board members stating she should be removed and member
Dwinnell should be added
Members Kasel/Weber moved to approve the audit report as amended. All voted aye.
Approval of Minutes
Members Lindquist/Dwinnell moved to approve the minutes of the April 9, 2018 Board Meeting as
presented. All voted aye.
Finance Reports
Members Kasel/Weber moved to approve the April list of claims totaling $8,033.77 and the April
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported to the board the results from asking the surrounding rinks about rates and discounts.
The board discussed and decided to leave our summer rates and previously set. In addition, Fitch
discussed that staff has started a list of items to purchase for the new rink that was not included in the
project. Lannes informed the board that this is just a list of items that will continue to be reviewed and
updated as time goes on and once the list is prioritized by necessity it will be brought to the board for
approval of purchases. Kasel asked if there was funding for these items. Lannes explained that the
current capital project fund has enough to make final payment on the Zamboni and that the three
entities will contribute their annual contribution usually in October of each year which amounts to
$45,000. Lindquist asked if we could bill the entities early for the annual contribution. Lannes stated
yes that could be done, but the final payment of just under $120,000 for the Zamboni is not due until
delivery which is expected November 1, 2018.
Members Kasel and Vetsch moved to accept the arena managers’ report as presented. All voted aye.
Old Business
Chairman Hudson asked if there was anything that the board needed to do about rates or if that was
completed. Lannes informed the board there is no action needed on rates unless the board wishes to
make changes because there was a motion last meeting setting the rates.
Adjourn
Members Weber/Kasel moved to adjourn at approximately 6:20 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 07/09/18 Page 1
STMA Ice Arena Budget to Actual June 2018 (Cash Basis)
2018
Annual
Budget
June 2018
Actual
2018 Actual
YTD
6/27/18
2018
YTD % of
Budget
Income
Ice Rental $419,896.25 $35,443.00 $197,885.98 47.13%
Concessions $36,857.15 $21.25 $20,047.75 54.39%
Other Revenues (Advertising/LMC/Ins
Claims) $13,000.00 $0.00 $0.00 0.00%
Vending $1,100.00 $115.75 $646.25 58.75%
Open Skate/Hockey, etc. $5,000.00 $360.00 $1,670.50 33.41%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc. Revenue $1,600.00 $4.00 $236.00
Total Income $478,453.40 $35,944.00 $220,486.48 46.08%
Expenses
Salaries, Wages, Taxes & Benefits $238,932.91 $14,420.55 $73,741.51 30.86%
Supplies (Office, Misc.) $1,500.00 $0.00 $553.60 36.91%
Supplies (Concession) $15,400.00 $19.21 $6,731.13 43.71%
Fuel, Misc. $1,800.00 $95.18 $788.45 43.80%
Professional Services $22,000.00 $2,188.80 $14,783.62 67.20%
Sales Tax $2,500.00 $86.11 $1,563.77 62.55%
Telephone $1,500.00 $138.05 $668.81 44.59%
Electric $75,000.00 $6,099.21 $27,398.09 36.53%
Gas $20,000.00 $737.38 $10,388.82 51.94%
Water $25,000.00 $1,356.25 $15,570.38 62.28%
Refuse $3,000.00 $0.00 $1,453.74 48.46%
Insurance $12,000.00 $0.00 $8,115.00 67.63%
Administration $14,625.00 $1,218.75 $7,312.50 50.00%
Misc. $2,585.00 $0.00 $1,682.50 65.09%
Repair Maintenance – Machinery $11,000.00 $3,613.74 $6,106.07 55.51%
Repair Maintenance – Building $30,000.00 $738.64 $7,515.22 25.05%
Total Operating Expenses $477,942.91 $30,711.87 $184,373.21 38.58%
Net Income/Loss $510.49 $5,232.13 $36,113.27
STMA Arena Board Mtg 07/09/18 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
June 27, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18 $100,757
Add Revenues (collected in 2018) $220,486
Less Expenses $(184,373)
Est. Cash Balance Operations 6/27/18 $136,870
Accounts Receivable (invoiced)
Operations June 27, 2018 - $0
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18 $156,018
Down payment on Zamboni -$34,919
Balance 6/27/18 $121,099
STMA Arena Board Mtg 07/09/18 Page 3
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2018 to June 2018
Check Amt Invoice Comment
Paid Chk# 006307E 5/3/2018 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$820.00 7480 snow plow contract Arena February
E 810-00000-300 Professional Srvs (GENERAL)$550.00 7480 snow plow contract Arena April
Paid Chk# 006318E 5/3/2018 ZEE MEDICAL SERVICE
E 810-00000-200 Office Supplies (GENERAL)$257.10 54035410 first aid supplies
Paid Chk# 006325E 5/10/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 fire panel Arena June 18
Paid Chk# 006346E 5/21/2018 ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services $6,695.00 400808 2017 audit
Paid Chk# 006356E 5/21/2018 FERRELLGAS
E 810-00000-212 Motor Fuels $65.67 1101045840 fuel
Paid Chk# 006374E 5/31/2018 ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services $1,881.30 401166 audit/acct service
Paid Chk# 006381E 6/4/2018 CTM SERVICES, INC
E 810-00000-404 Repair/Maint - Machinery/Equip $3,613.74 4055 zamboni service and repair
Paid Chk# 006395E 6/7/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 MAY 18 Arena/Fire Panel Monitoring
Paid Chk# 006403E 6/18/2018 FERRELLGAS
E 810-00000-212 Motor Fuels $95.18 5004350938 Arena Propane
Paid Chk# 006422E 6/18/2018 ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services $210.00 401760 audit/arena
Paid Chk# 037708 5/3/2018 CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale $8.97 M81212108 arena concessions
Paid Chk# 037709 5/3/2018 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73 05012018 emp life, dental, std, vision
Paid Chk# 037713 5/7/2018 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.00 1718897736 arena mats, mop, laundry bag
E 810-00000-405 Repair/Maint - Buildings $16.00 1718905985 arena mats, mop, laundry bag
Paid Chk# 037720 5/7/2018 CJ S LINEN SERVICE
E 810-00000-399 Miscellaneous $17.50 34361 wash rugs
Paid Chk# 037722 5/7/2018 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings $20.00 101x31289401 STMA Arena Carbon Tanks
Paid Chk# 037726 5/7/2018 GREAT LAKE S COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale $469.68 3597204201 soda for concessions
STMA Arena Board Mtg 07/09/18 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2018 to June 2018
Check Amt Invoice Comment
Paid Chk# 037728 5/7/2018 LEAG UE OF MN CITIES INS TRUST
E 810-00000-360 Insurance (GENERAL)$5,502.00 10003286 insurance premium
Paid Chk# 037741 5/7/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $690.00 C002210 monthly blanket agreement billing
Paid Chk# 037753 5/10/2018 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings $11.99 102058/1 pine sol
E 810-00000-405 Repair/Maint - Buildings $5.99 102154/1 superglue
E 810-00000-405 Repair/Maint - Buildings ($7.99) 102155/1 return
E 810-00000-405 Repair/Maint - Buildings $3.99 102192/1 cable cat 5
Paid Chk# 037765 5/21/2018 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.00 1718914480 Mats
Paid Chk# 037767 5/21/2018 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $1,626.43 Arena April 18 Stma Arena 5390131-0
Paid Chk# 037769 5/21/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $31.77 0131538042418 Arena TV
E 810-00000-321 Telephone $74.51 0131702050218 Arena Voice
Paid Chk# 037785 5/21/2018 SAFETY SIGNS LLC
E 810-00000-300 Professional Srvs (GENERAL)$379.50 180822 traffic control Arena
Paid Chk# 037787 5/21/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $176.72 W30666 repair snow melt pit
Paid Chk# 037797 5/21/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities $4,998.21 591321030 electric
Paid Chk# 037802 6/4/2018 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.00 1718922574 mats
Paid Chk# 037823 6/4/2018 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73 06012018 Emp Life, Dental, Vision, Stdis
Paid Chk# 037828 6/4/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $690.00 C002323 monthly contract blanket agreeement
Paid Chk# 037839 6/7/2018 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings $1.98 102541/1 Arena Kitchen Towels
E 810-00000-405 Repair/Maint - Buildings $14.66 102800/1 Arena/couplers
Paid Chk# 037841 6/7/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $63.54 0131538052418 Arena Charter
Paid Chk# 037847 6/7/2018 SAFETY SIGNS LLC
E 810-00000-300 Professional Srvs (GENERAL)$97.50 181328 TRAFFIC CONTROL
STMA Arena Board Mtg 07/09/18 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2018 to June 2018
Check Amt Invoice Comment
Paid Chk# 037858 6/18/2018 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.00 16.00 mats
Paid Chk# 037861 6/18/2018 CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale $19.21 M81521592 Comdata Direct/Arena
Paid Chk# 037862 6/18/2018 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $737.38 MAY 18 Arena Gas Utility
Paid Chk# 037864 6/18/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $74.51 JUNE 2018 Phone-Office Supplies
Paid Chk# 037886 6/18/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities $6,071.26 51-5873315-4 5898 Lachman Ave NE
810 STMA ARENA $36,474.66
STMA Arena Board Mtg 07/09/18 Page 6
MANAGER’ GENERAL UPDATE
Date: July 9th, 2018
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS – JUNE
Name Prime-time
Youth Hockey 0 hours
Adult Hockey 0 hours
High School Boys/Girls 80 hours
Public Skating/OH 24 hours
Private rentals AAA 6 hours
Learn to Skate 0 hours ______
Total hours 110 hours
Hours June 2017 81.50 hours
Operations: No major repairs at this time.
Rink Lighting Upgrade: Changed out all light bulbs in the Arena from T-8 fluorescent (32
watt) to LED 5000K (18 watt) tube lighting over the Ice and (12 watt) off Ice. All ballasts were
removed and same fixture used. Date completed 06-01-18
In Ice Logos: Changed out Willy McCoy’s and Accorde Orthodontists to a larger size (8 x 17)
Smaller size and dark print was hard to read after Ice was installed.
Arena Projects Completed:
•Olympia Maintenance: Change hydraulic fluid, replace board brush cylinder, replace
support bracket on the board brush, inspect conditioner for worn out bearings, replace
sled cylinder, change flood water hose to the conditioner, emissions test, adjust fuel
system idle and load settings, inspect all hydraulic hoses and fluids etc.
•Rink Glass Cleaning: Interior and exterior
•Bleachers: Clean and repair bent seats and broken end caps.
•Dehumidification: Greased all motors, cleaned desiccant wheel and changed all filters.
•Tempered Glass: Replaced 3 pieces of Plexi-glass with new tempered glass.
•Protective Netting: Repaired east and west end where pucks could get through
Summer Hockey Camps: Start June 11th and run through August 31st 2018
STMA Arena Board Mtg 07/09/18 Page 7
www.breitbachconstruction.com
“Equal Opportunity Employer”
802 1st Avenue, P.O. Box 78 ····Elrosa, MN 56325 ····320-697-5525 ····320-697-5559 (fax)
June 15, 2018 RFCO #17
Architects Rego + Youngquist
7601 Wayzata Boulevard, Suite 200
St. Louis Park, MN 55426
Re: 2018 STMA Ice Arena Addition and Alterations: Proposal Request 13
Attention: Ahmed AbuAyed
The following is the cost from the Contractors to furnish and install resurfacer water heaters as shown in
Proposal Request 13. The PR requested the price to be broke out, with one price price for the new rink water
heater, and another for the existing rink water heater. We have reviewed the Contractor’s pricing and find it to
be complete. We have included the quotes for this work from Masters Plumbing and Klein Electric. Please
review their pricing and give your recommendations.
Price #1: New Rink Water Heater
Master Plumbing $24,559.97
Klein Electric $1,529.00
Price #1 Total $26,088.97
Price #2: Existing Rink Water Heater
Masters Plumbing $24,559.97
Klein Electric $803.00
Price #2 Total $25,362.97
RFCO 17 Total $51,451.94
Respectfully,
BREITBACH CONSTRUCTION CO.
Bob Arceneau Approved By:
Project Manager
Approved By:
Enclosure: Quote
STMA Arena Board Mtg 07/09/18 Page 8
Job Name:
Date:
Approved Date:
PR#
Amount
Masters $ 22,010.30
Subcontractors
Subtotal $ 22,010.30
Addtl Bond Premium $ 24,211.33
Proposal Form
w/ Bond Option
STMA Ice Rink
6/13/2018
13 Price 1
Per,centage P&O Total
10% $ 2,201.03 $ 24,211.33
5% $ -$ -
5% $ -$ -
5% $ -$ -
5% $ -$ -
5% $ -$ -
$ 2,201.03 $ 24,211.33
1.44% $ 348.64
$ 24,559.97
STMA Arena Board Mtg 07/09/18 Page 9
MASTER.S
PLUMIBIINIG
HEATING .A.ND COOLING
Job Name:
Date:
Approved Date:
PR#
Amount
Masters $ 22,010.30
Subcontractors
Subtotal $ 22,010.30
Addtl Bond Premium $ 24,211.33
·Proposal Form
w/ Bond Option
STMA Ice Rink
6/13/2018
13 Price 2
Percentage P&O Total
10% $ 2,201.03 $ 24,211.33
5% $ -$ -
5% $ -$ -
5% $ -$ -
5% $ -$ -
5% $ -$ -
$ 2,201.03 $ 24,211.33
1.44% $ 348.64
$ 24,559.97
STMA Arena Board Mtg 07/09/18 Page 10
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STMA Arena Board Mtg 07/09/18 Page 11
CHANGE ORDER
JOB #3717 JOB PAGE 100 Page 1
CO #906 CO PAGE 906
DATE 06/14/2018
JOB DESC St Michael-Albertville Ice Arena
CUSTOMER
JOB LOC 5898 Lachman Av NE
Albertville MN 55301
CONTACT
PHONE 320-697-5525
BREITBACH CONSTRUCTION CO
802 1ST AVE
PO BOX 78
ELROSA MN 56325
PR #13 Water heaters
Price #1: New Rink Water Heater
Material (pipe, wire, boxes, etc.)390.00
10% Overhead & Profit 39.00
Labor 10 hrs @ $110 1100.00
Price #2: Exsisting Rink Water Heater
Material (pipe, wire, boxes, etc.)230.00
10% Overhead & Profit 23.00
Labor 10 hrs @ $110 550.00
We Propose hereby to furnish material and labor - complete in accordance with these specifications for the sum of:2332.00
Two Thousand Three Hundred Thirty Two Dollars And 00 Cents
Payable as follows:
Authorized Signature: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Note: This Change Order may be withdrawn by us if not accepted within 0 Days
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any
alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an
extra charge over and above the estimate.
All agreements contingent upon strikes, accidents or delays are beyond our control. Owner to carry fire, tornado, and other necessary
insurance. Our workers are fully covered by Workman’s Compensation Insurance.
ACCEPTANCE OF CHANGE ORDER - The Prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. Payment will be made as outlined above.
Signature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . .Date:. . . . . . . . .Signature:. . . . . . . . . . . . . . . . .Date:. . . . . . . . . . .
We Propose hereby to furnish material and labor - complete in accordance with these specifications for the sum of:2332.00
Two Thousand Three Hundred Thirty Two Dollars And 00 Cents
Payable as follows:
Authorized Signature: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Note: This Change Order may be withdrawn by us if not accepted within 0 Days
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any
alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an
extra charge over and above the estimate.
All agreements contingent upon strikes, accidents or delays are beyond our control. Owner to carry fire, tornado, and other necessary
insurance. Our workers are fully covered by Workman’s Compensation Insurance.
ACCEPTANCE OF CHANGE ORDER - The Prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. Payment will be made as outlined above.
Signature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . .Date:. . . . . . . . .Signature:. . . . . . . . . . . . . . . . .Date:. . . . . . . . . . .STMA Arena Board Mtg 07/09/18 Page 12