2022-05-09 STMA Arena Board MinutesST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
May 9, 2022
6:00 p.m.
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Walter Hudson, Kari Dwinnell,
Ryan Gleason, Aaron Cocking and Tim Lewis. Also present: City Administrator Adam Nafstad, City
Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, School/Ground Director Jason
Bichler, Megan Esterberg and Jack Rowan STMA Youth Hockey Association. The meeting was
called to order at 6:00 p.m. by Chairman Sorensen.
Set Agenda
Members Cocking/Dwinnell moved to set the agenda as presented. All voted aye.
2021 Audit Presentation – ABDO, Tyler See
Tyler See from ABDO presented the 2021 STMA Ice Arena Financial Statement Audit.
Members Dwinnell/Gleason moved to adopt the 2021 STMA Ice Arena report as presented. All voted
aye.
Approval of Minutes
Members Hudson/Gleason moved to approve the minutes of the April 11, 2022 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the finance reports.
Members Cocking/Lewis moved to approve the April list of claims totaling $33,449.98 and the April
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch informed the board that staff received an additional quote for the repair/replacement of the
Compressor showing that SCR is the low quote for replacement in the amount of $15,639.28. There
was discussion on the difference large difference between quotes and the warranty period.
Fitch reported that the usage for April was a little below the budgeted projection due to a high school
group returning thirty hours of ice time they we unable to use. In addition, Fitch, mentioned coming
up is a tournament and the summer camps including FIT that has booked two-hundred hours.
Members Cocking/Gleason moved to approve SCR quote in the amount of $15,639.28 to replace
refrigeration compressor. All voted aye.
New Business
Nafstad informed the board that STMA Youth Hockey Association is requesting an amended lease for
the dryland space to allow subleasing. During the discussion the issues of insurance, taxes and non-
profit status were addressed. STMA Youth Hockey has acquired an insurance provider for the off
season and taxes would not be a factor as with the non-profit status the sublease would not be for
profit. Megan Esterberg reported that the exchange of money for the sublease would not occur
because they are a non-profit there would be an exchange of services instead. There was discussion on
the value of the exchange services and what benefits could the Ice Arena itself see. There was mention
STMA May 9, 2022 Minutes
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by Youth Hockey Association members Megan Esterberg and Jack Rowan that the potential of
increase ice rental could occur if they are allowed to sublease to groups such as MAP, FIT and MEGA.
They also mentioned that there is a potential for growth and expansion with these groups for ice rental
if the dryland space was available for use. Fitch stated that FIT has two hundred hours reserved for
their program which has filled up already. Member Wettschreck asked how much STMA Youth
Hockey Association put into building out the space prior to equipment. Nafstad stated the amount was
around $350,000. The board continued discussion on the requested amendment to the lease agreement
which states that STMA Youth Hockey Association cannot sublease without the STMA Arena Boards
prior written consent. The STMA Arena Board questioned when, if approved, would they see the
signed agreement back from STMA Youth Hockey Association and how to hold off use of the space
until the signed agreement is returned to the City of Albertville. Megan Esterberg stated, if approved,
it would go to their board meeting this evening for approval and signature. Nafstad informed the board
that the City of Albertville will not approved a Certificate of Occupancy until the executed agreement
is returned to the City. Member Lewis asked if there was a way to limit the length of sublease if this
agreement is approved referencing the agreement if for ten years. Nafstad suggested adding language
to limit the sublet.
Members Hudson/Dwinnell moved to approve the requested amended lease agreement for the dryland
space with amended language to in effect limit STMA Youth Associations ability to sublet for no more
than one-year increments. All voted aye.
Nafstad presented the request of some users to use a small portion of the parking lot behind the arena
for dryland activities. Nafstad informed the board that there would be a general understanding for such
groups and activities with conditions and would require prior authorization for such uses. There was
discussion on location, uses and agreements to facilitate the requests for use of parking lot space.
The STMA Arena Board directed staff to prepare an agreement to allow the use of parking lot space
for organizations requesting the activities.
Adjourn
Members Sorenson/Cocking moved to adjourn at 7:16 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director