2023-01-09 STMA Arena Board Packet
STMA ARENA BOARD AGENDA
MONDAY, JANUARY 9, 2023
ALBERTVILLE CITY HALL
6:00 PM
1) CALL TO ORDER – ROLL CALL
2) INTRODUCTION OF NEW MEMBERS
3) APPOINT STMA ARENA BOARD CHAIR AARON COCKING AND ACTING
CHAIR ROBERT ZAGORSKI FOR 2023-2024
4) ADOPT AGENDA
5) JOINT POWERS ARENA BOARD OVERVIEW – staff presentation
6) APPROVAL OF THE MINUTES OF NOVEMBER 14, 2022 (pg.1)
7) FINANCE REPORTS
a) Approve the November-December List of Claims as presented in the amount of
$89,714.82 and December report (pgs.2-6)
8) ARENA MANAGER
a) Monthly report and Ice Usage Stats (pgs.7-9)
9) OLD BUSINESS
10) NEW BUSINESS
11) YOUTH HOCKEY ASSOCIATION
12) ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
November 14, 2022
6:00 pm
Present: Chairman Larry Sorensen and members, Keith Wettschreck, Kari Dwinnell, Aaron Cocking Ryan Gleason,
Walter Hudson and Tim Lewis. Absent: None. Also present: City Administrator Adam Nafstad, Finance Clerk Kristie
Moseng, STMA Arena Manager Grant Fitch, School/Ground Director Jason Bichler, and Megan Esterberg STMA Youth
Hockey Association. The meeting was called to order at 6:00 pm by Chairman Sorensen.
Set Agenda
Members Dwinnell/Cocking moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Hudson/Dwinnell moved to approve the minutes of the September 12, 2022 Board Meeting as presented. All
voted aye.
Finance Reports
Nafstad presented the finance reports and noted the minor changes to expenses from the original emailed report.
Members Hudson/Gleason moved to approve the October List of Claims totaling $51,386.11 and the September Financial
Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that LiveBarn is hoping to be up by Christmas. They are coming to do a sight survey and install cameras,
once that is complete, it goes pretty quick. HockeyTV has been disabled. Communication, social media, signage in rink
will be delivered within the next couple of weeks per Fitch. Chairman Sorensen gave a ‘thanks’ for the Ice Usage Stats.
Fitch updated the board on the new web-based scheduler and explained coordination efforts with Youth Hockey’s
scheduler. Nafstad noted the Usage Stats could be broken down between the two sheets and Fitch explained that if you
split the hours listed on the report, it would be close to balance, he will do two reports in the future.
Old Business
Chairman Sorensen said there were none.
SCR Maintenance Agreement
Fitch reported that the 2nd compressor in 4.5 years has failed. SCR is proposing a blanket agreement. With the 2nd
compressor replacement and additional outstanding repair invoices they are close to meeting the blanket amount. Nafstad
clarified historically the Arena has had some sort of maintenance agreement, but did not with the new system during its
warranty period. Fitch asked SCR to give a proposal for preventative maintenance and coverage for existing rink, but add
on the refrigeration that includes both rinks. Earlier in 2022 a compressor failed and the cost was shared between the
Arena Board Capital Improvement Fund and the School.
The board discussed reviewing the maintenance agreement annually and as part of the budget process.
Members Lewis/Gleason moved to approve maintenance agreement with SCR in the amount of $29,532. All voted aye.
Youth Hockey Association
Megan Esterberg STMA Youth Hockey Association mentioned they had no new items.
Adjourn
Members Hudson/Gleason moved to adjourn at 6:27 pm. All voted aye.
Attest:
_________________________________
Kristie Moseng, Finance Clerk
STMA Arena Board Mtg Pg. 1
STMA Ice Arena Budget to Actual December 2022 (Cash Basis)
STMA Arena
2022 Final
Budget
December
2022 Actual
2022 Actual
YTD
12/30/22
2022
YTD % of
Budget
Income
Ice Rental $704,400.00 $185,412.45 $659,260.09 93.59%
Concessions $70,000.00 $16,855.33 $79,311.05 113.30%
Room Rental $0.00 $0.00 $0.00
Other Revenues (Advertising/LMC/Ins
Claims/ATM) $20,000.00 $1,476.37 $21,519.00 107.60%
Vending $1,500.00 $0.00 $2,369.95 158.00%
Open Skate/Hockey, etc. $6,000.00 $395.00 $8,994.08 149.90%
Interest $1,000.00 $0.00 $0.00 0.00%
Reimbursement $0.00 $0.00 $8,096.58
Misc. Revenue $100.00 $0.00 $20.00 20.00%
Total Income $803,000.00 $204,139.15 $779,570.75 97.08%
Expenses
Salaries, Wages, Taxes & Benefits $356,284.50 $33,046.61 $282,579.37 79.31%
Supplies (Office, Misc.) $1,500.00 $32.20 $60.61 4.04%
Supplies (Concession) $28,700.00 $12,102.21 $37,331.50 130.07%
Fuel, Misc. $500.00 $169.38 $389.56 77.91%
Professional Services $29,200.00 $728.77 $23,795.32 81.49%
Sales Tax $6,208.00 $1,322.38 $7,788.40 125.46%
Telephone $2,250.00 $178.93 $1,867.36 82.99%
Electric $134,000.00 $12,063.66 $149,936.16 111.89%
Gas $46,500.00 $7,726.44 $67,183.98 144.48%
Water $15,000.00 $836.70 $8,874.82 59.17%
Refuse $2,750.00 $1,268.88 $9,097.14 330.81%
Insurance $23,000.00 $8,574.00 $27,501.00 119.57%
Education/Training $1,500.00 $0.00 $75.00 5.00%
Administration $14,227.04 $1,185.55 $14,227.04 100.00%
Misc. $6,900.00 $0.00 $3,188.57 46.21%
Repair Maintenance – Machinery $15,000.00 $1,032.76 $6,313.72 42.09%
Repair Maintenance – Building $40,000.00 $6,909.36 $78,129.35 195.32%
Total Operating Expenses $723,519.54 $87,177.83 $718,338.90 99.28%
Net Income/Loss $79,480.46 $116,961.32 $61,231.85
STMA Arena Board Mtg Pg. 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
December 31, 2022
Cash Balance Operations
Est.Cash Balance Operations 1/1/22 144,687$
Add Revenues 779,571$
Less Expenses (718,339)$
Est. Cash Balance Operations 12/31/22 205,918.39$
Accounts Receivable (invoiced)
Operations December 31, 2022 - $21,605.59
Team Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over
Hockey Finder 1,224.08$ 1,224.08$
Lakers 1,932.75$ 1,932.75$
Lakes Arena Training 2,192.51$ 18.16$ 2,174.35$
NWCRH Girls Varsity Hockey 6,096.25$ 6,096.25$
Showcase Hockey 25.00$ 25.00$
STMA Boys High School Team 10,135.00$ 10,135.00$
Total 21,605.59$ 19,413.08$ 18.16$ -$ 2,174.35$
Current 0-30 days $19,413.08 89.85%
30-60 days $18.16 0.08%
60-90 days $0.00 0.00%
over 90 day $2,174.35 10.06%
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/22 $145,521
I nvoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Donations Albertville Utility Billing $73
Balance 12/31/22 190,594.08$
STMA Arena Board Mtg Pg. 3
STMA Ice Arena Vendor Check Detail Register
November-December 2022
11703 e 11/14/22 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee $1,185.59 11/22 admin fee
11704 e 11/09/22 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $194.41 NOVEMBER Wtr Bill 10/18/22 87-0000310-00-5
E 810-00000-382 Water Utilities $563.12 NOVEMBER Wtr Bill 10/18/22 87-0000315-00-0
11716 e 11/21/22 COMPASS GROUP USA, INC
E 810-00000-252 Food/Concessions For $908.53 MSP57014 Arena concession drinks
11721 e 11/21/22 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs $60.00 10133 October mowing per contract
11728 e 11/21/22 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $1,237.94 3597216366 Arena concessions
11734 e 11/21/22 REPUBLIC SERVICES #899
E 810-00000-384 Refuse/Garbage Disposal $966.19 0899- Arena trash removal
11736 e 11/21/22 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For $2,511.96 129570 Arena Concessions
E 810-00000-252 Food/Concessions For ($23.17) 129639 Arena Concessions
E 810-00000-252 Food/Concessions For $1,457.36 129697 Arena Concessions
11742 e 11/21/22 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 Arena Elevator Monitoring 11/30/22
11746 e 11/17/22 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax $1,727.86 NOVEMBER Arena Sales Tax
11747 e 11/01/22 SIGNAPAY
E 810-00000-300 Professional Srvs $51.84 NOVEMBER Arena cc fees
11763 e 11/21/22 MEDICA
E 810-00000-130 Employer Paid Ins $3,409.12 DECEMBER Emp Health Ins
11764 e 12/01/22 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $405.09 DECEMBER Emp Life,Dental,Stdis,Vision
11765 e 11/01/22 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $405.09 NOVEMBER Emp Life,Dental,Stdis,Vision
11769 e 12/05/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $71.16 2530077157 Arena mops,mats
11778 e 12/05/22 CTM SERVICES, INC
E 810-00000-404 Repair/Maint - $32.55 5840 seat back latch (D4)
11782 e 12/05/22 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $985.70 3597216526 Arena Concessions
11790 e 12/05/22 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For ($322.58) 129748 Arena Concessions Credit
E 810-00000-252 Food/Concessions For $494.78 129855 Arena Concessions
E 810-00000-252 Food/Concessions For $2,177.46 130010 Arena Concessions
11825 e 12/08/22 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $642.29 Arena Wtr Bill 87-00000315-00-0 11/17/22
E 810-00000-382 Water Utilities $194.41 Arena Wtr Bill 87-00000310-00-5 11/17/22
STMA Arena Board Mtg Pg. 4
11840 e 12/05/22 ELAN FINANCIAL SERVICES
E 810-00000-404 Repair/Maint - $313.69 StickCheck-stick rack for HS locker room
E 810-00000-200 Office Supplies (GENERAL) $32.20 Amazon - printer toner cartridge
E 810-00000-404 Repair/Maint - $9.41 StickCheck-foreign transfer fee
11841 e 12/19/22 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings $113.93 125212/1 brush,snow pusher,grease,mr clean,lube,pinesol
E 810-00000-405 Repair/Maint - Buildings $10.97 125285/1 long hollow drive,torx flat masonry
E 810-00000-405 Repair/Maint - Buildings $31.98 125341/1 led flashlight,elbow nylon
11845 e 12/19/22 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $47.76 2530085312 Arena mats,mops
11859 e 12/19/22 FERRELLGAS LP
E 810-00000-212 Motor Fuels $169.38 2029688414 Arena propane
11861 e 12/19/22 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $1,436.46 3597216587 Arena Concessions
11868 e 12/19/22 MR CUTTING EDGE LLC
E 810-00000-404 Repair/Maint - $142.00 5144 ice scraper blade sharpen
11873 e 12/19/22 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings $32.96 DECEMBER Arena water delivery
11875 e 12/19/22 REPUBLIC SERVICES #899
E 810-00000-384 Refuse/Garbage Disposal $1,268.88 0899- Arena trash removal
11877 e 12/19/22 RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint - Buildings $724.00 A43976 Install hold open on varsity locker room
11880 e 12/19/22 TWIN PINES IMPRINTING LLC
E 810-00000-300 Professional Srvs $136.00 3974 vinyl decals - Emergency Exit/Danger Zamboni
E 810-00000-300 Professional Srvs $151.00 4191 Arena short sleeve t-shirts
11881 e 12/19/22 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For $5,066.88 130387 Arena concessions
11884 e 12/19/22 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 DECEMBER Arena Elevator Monitoring 12/31/22
11895 e 12/01/22 SIGNAPAY
E 810-00000-300 Professional Srvs $217.27 DECEMBER Arena cc fees
11896 e 12/11/22 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee $1,185.59 12/22 Arena Admin Fee
11897 e 12/20/22 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax $1,322.38 DECEMBER Arena Sales Tax
11916 e 01/03/23 CINTAS FIRST AID & SAFETY
E 810-00000-405 Repair/Maint - Buildings $134.60 5137479544 Arena first aid replenish
11918 e 01/03/23 CTM SERVICES, INC
E 810-00000-404 Repair/Maint - $220.00 5895 service to ice resurfacer 11/11/22
11922 e 01/03/23 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $895.71 3597216644 Arena Concessions
11928 e 01/03/23 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $2,461.00 C008128 Monthly Blanket Billing - Nov 2022
E 810-00000-405 Repair/Maint - Buildings $2,461.00 C008129 Monthly Blanket Billing - Dec 2022
11930 e 01/03/23 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For $1,305.41 130551 Arena Concessions
STMA Arena Board Mtg Pg. 5
11942 e 12/30/22 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee $1,185.59 DECEMBER 12/22 Arena Admin Fee
41961 11/21/22 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $6,251.10 NOVEMBER 5898 Lachman Ave 9/28/22-10/27/22
41962 11/21/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $59.96 01315381030 Arena Cable 10/30/22-11/29/22
E 810-00000-321 Telephone $120.75 01317021110 Arena Voice 11/10/22-12/09/22
41969 11/21/22 MN DEPT OF LABOR & INDUSTRY
E 810-00000-405 Repair/Maint - Buildings $100.00 ALR0140255X Elevator Annual Op License ELV-
1048728
41978 11/21/22 ST. MICHAEL SPINAL REHAB
E 810-00000-300 Professional Srvs $20.00 NOVEMBER Drug Screen - SV
41979 11/21/22 STEP SAVER, INC.
E 810-00000-405 Repair/Maint - Buildings $79.30 158008 bulk salt
41982 11/21/22 XCEL ENERGY
E 810-00000-381 Electric Utilities $12,665.19 803279141 5898 Lachman Ave 10/5/22-11/03/22
41983 11/22/22 BUREARU OF CRIMINAL APPREHENSION
E 810-00000-300 Professional Srvs $15.00 Arena Background Check - Amber Paske
E 810-00000-300 Professional Srvs $15.00 Arena Child Protective Background - Amber
Paske
42000 12/19/22 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs $224.50 163443 PM License,Payroll,Permits,POS,Fixed Asset
42001 12/19/22 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $7,726.44 DECEMBER 5898 Lachman Ave 10/27/22-11/28/22
42002 12/19/22 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $59.96 01315381130 Arena Cable 11/30/22-12/29/22
E 810-00000-321 Telephone $118.97 01317021210 Arena Voice 12/10/22-1/9/23
42004 12/19/22 CARD SERVICES
E 810-00000-252 Food/Concessions For $62.39 DECEMBER Arena concessions
42010 12/19/22 HILLYARD, INC.
E 810-00000-404 Repair/Maint - $32.61 700528109 gasket,elbow fitting,hose
E 810-00000-404 Repair/Maint - $282.50 700528441 scrub WB disc trident T205SC prop 20in bty
42021 12/19/22 XCEL ENERGY
E 810-00000-381 Electric Utilities $12,052.92 807336251 5898 Lachman Ave 11/3/22-12/6/22
42028 01/03/23 JURRENS OUTDOOR SERVICES LLC
E 810-00000-405 Repair/Maint - Buildings $820.00 INV-1947 Snowplowing 11/14/22 & 11/29/22
42029 01/03/23 LEAGUE OF MN CITIES INSURANCE TRUST
E 810-00000-150 Workers Comp (GENERAL) $8,574.00 STMA Youth Hockey WC#40003740 12/1/22-
12/1/23
810 STMA ARENA $89,714.82
STMA Arena Board Mtg Pg. 6
MANAGER’S GENERAL UPDATE
Date: January 9th, 2023
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS – DECEMBER
User Hours Sold
STMAYHA 372.50 hours
AAA 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 6 hours
High School Boys/Girls 69.25 hours
Public Skating/OH 11.75 hours
Private rentals 14.50 hours
__________________________________________________________________
Total Hours 474
December Budget Projection 415
January Projected 460
Operations: Having issues with the black interlocking matting around the Blue rink. The cost to
fix problem areas is approximately $800 and to glue the west end area about $4,000. I have done
some research and the product does call for a ¼-inch expansion gap along the walls and rink
board system. I will discuss this item with the Board at the meeting.
LiveBarn: Modem installed by Spectrum Business 01/02/23. Hope to be up and running by end
of the month.
STMAYHA: Riverhawk Rumble Girls Tournament scheduled for January 20th through the 22nd
2023
STMA High School Boys: First home High School game was held on Tuesday November 29th
and was well attended. Parking was an issue.
Maintenance Agreement: SCR blanket started November 1st 2022 and runs through November
1st 2023.
Ongoing Parking Issues: With limited parking, it would be preferred if high school players
would park at an alternate location during away games. Arena staff has communicated this to the
School District.
STMA Arena Usage Statistics: Attached are the Blue and Gold Rink hours for December 1st to
December 31st, 2022. Times are broken down by customer type.
STMA Arena Board Mtg Pg. 7
Usage Statistics - Account Type
12/1/2022 to 12/31/2022 No Time restrictions
All Days of the Week
Selected Facilites
Account Type Hours % Hours Fee Other Tax Total % Total
Adult Hockey 4.00 1.629 %$760.00 $0.00 $56.04 $816.04 1.657 %
High School Hockey 50.75 20.672 %$12,068.75 $0.00 $0.00 $12,068.75 24.513 %
Private Rental 6.50 2.648 %$850.00 $0.00 $62.68 $912.68 1.854 %
Public Sessions 7.75 3.157 %$0.00 $0.00 $0.00 $0.00 0.000 %
Youth Hockey 176.50 71.894 %$35,437.50 $0.00 $0.00 $35,437.50 71.976 %
245.50 $49,116.25 $0.00 $118.72 $49,234.97
Generated By FinnlySport on 1/3/2023 11:06 AM
Blue Rink
STMA Arena Board Mtg Pg. 8
Usage Statistics - Account Type
12/1/2022 to 12/31/2022 No Time restrictions
All Days of the Week
Selected Facilites
Account Type Hours % Hours Fee Other Tax Total % Total
Adult Hockey 2.00 0.883 %$380.00 $0.00 $28.02 $408.02 0.915 %
High School Hockey 18.50 8.168 %$4,162.50 $0.00 $0.00 $4,162.50 9.339 %
Private Rental 8.00 3.532 %$1,525.00 $0.00 $112.45 $1,637.45 3.674 %
Public Sessions 4.00 1.766 %$0.00 $0.00 $0.00 $0.00 0.000 %
Youth Hockey 194.00 85.651 %$38,362.50 $0.00 $0.00 $38,362.50 86.072 %
226.50 $44,430.00 $0.00 $140.47 $44,570.47
Generated By FinnlySport on 1/3/2023 11:26 AM
Gold Rink
STMA Arena Board Mtg Pg. 9