2022-11-28 Joint Powers Water Board MintuesJoint Powers, Water Board
Regular Meeting, Minutes
November 28, 2022
Page 1
1. Call to Order. The regular meeting of the Joint Powers, Water Board was called to order by
Treasurer, Nadine Schoen, on Monday, November 28, 2022 at 6:01 p.m. at the Joint Powers Water
Board Water Treatment Plant, 11100 50111 St NE, Albertville, MN 55301,,
Board present: Tom Dierberger, Joe Hagerty, Rob Olson, Nadine Schoen, Bob Zagorski (for Jillian
Hendrickson).
Board absent: Jillian Hendrickson, Chris Kauffman,.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager; Andrew Ahles,
Water Department Supervisor / Facilities Manager.
Staff absent: Dustin Carlson, Assistant Water Department Supervisor / Facilities Manager; Zac
Foster, Project Manager,
Engineering present: Chris Larson, HDR Engineering.
Engineering absent: None.
City Administrators present: Steve Bot, St. Michael City Administrator
2, Approve Agenda. Hagerty moved, Dierberger seconded, to adopt the Agenda. Motion
carried 5-0.
3.1 October 24, 2022 Regular Board Meeting Minutes,
3.2 November 2022 List of Claims - Void Duplicate Check # 480
3.3 November 2022 Budget Report.
14 joint Powers October 2022 Investment Summary Report.
15 November 2022 Cash Balances Report.
3.6 October 2022 Monthly Operations Report.
4. Unfinished Business..
4.1 Approve Engineers Additional Work Fee for HDR on CSAH 19 (Tabled at
September 26, 2iO22 Meeting). General Manager Seifert told, the Board that work on
the CSAH 19 project went well past the estimated start and finish dates. At the October
24 Board meeting, Seifert committed to contacting the Wright Cou!nty Engineer to see if
there was an opportunity to get relief from the County due to the timeline extension. After
discussion with the Cou!nty, Seifert reported that no adjustments will be made to the,
County's portion of the project., Engineer Larson told the Board that the original
construction observation budget was for 380 hours, This was based on the project being
completed by August 31. As of October 14, a total of 675 hours had been spent on
construction observation, plus an additional 60 hours, of project management time, This
resulted in an additional inspection and administration cost of $53,700. Seifert asked for
Board approval to authorize execution of the agreement authorizing additional construction
administration and observation services as presented. Olson moved, Hagerty second�ed, to
approve execution of the agireement authorizing additional construction administration and
observation services as presented. Mlotioni, carried 5-0.
-loint Powers Water Board
Regular Meeting Minutes
November 28, 2022
Page 2
5. General Business,
5.1 VFD #5 Replacement Quotes. Engineer Larson told' the Board that Well #5 VFD has
failed and Well #5 is cuirrently unavaiilaible. Larson obtained quotes from Automation
Systems ($32,647) and In Control ($41,177) for replacemewnt of the existing Allen
Bradley drive with a new com!parable Allen Bradley drive including a dvdt filter. The
current lead time is 20 weeks. Larson also obtained quotes from Automation Systems
($35,647) aind In Control ($31,659) to replace the existing VFD with an ABB VFD and dvdt
filter with a lead time of approximately 8 weeks, Due to lead times, Larson recommends
awarding the Well #5 VFD repilacement to In Control for an ABB VFD and dvdt filter in the
amount of $31,659. Hagerty moved, Olson seconded, to approve In Control's quote of
$31,659 to replace the existing Allen Bradley drive with a new ABB VFD and dvdt filter.
Motion carried 5-0.
5.2 Pay App #2 for the CSAH 19 Watermain Project from New Look Contracting.
Engineer Larson told the Board that HDR's onsite engineer has inspected New Look
Contracting's work and verified quantities from the CSAH 19 watermain project, Larson
recommends payment of New Look Contracting's application for payment #2 in the
amount of $1,099,936.15. Hagerty moved, Zagorski seconded, to approve payment to
New Look Contracting's pay appl;ication #2 in the amount of $1,099,936,15, Motion
carried 5-0.
5.3 Veolia's Proposed 2023 O&M Budget aind Joint Powers Water B,oard'is LIM Budget.
At the request of the Board at the October meeting, General Manager Seifert met with the
TAC Committee to discuss a draft of the proposed increases to the Operation and
Maintenance budget, along with estimates for the LIM budget�. Seifert gave the Boaird an
updated budget and went over line items with discussions on increases to upcoming
maintenance, chemicals, utilities, vehicles, fuel, insurance and additionaabor, Seifert
said that the 2023 LIM budget is proposed at $623,016 (a 36% increase) and the O&M
budget is proposed at $798,768 (a $10% increase). Seifert asked for Board authorization
to execute the 2023 O&M budget of $798,768 and the LIM budget of $623,016 as
presented. Dierberg;er moved, Zagorski seconded, to authorize execution of the 2023 O&lV
budget of $798,768 and LIM budget of $623,016. Motion carried 5-0.
5.4 2023 Fee Schedule., General Manager Seifert told the Board that after discussions at t'
TAC meeting, he is asking for Board approval to increase 2023 fees by 3% and WAC
charges from $2,001 to $2,100, Hagerty moved, Olson seconded, approval to accept th
2023 fee schediule as presented. Motion carried 5-0. 1
5,5 MDH Source Water Protection Grant Update. General Manager Seifert told the Board
that the $10,000 grant application was successful. This grant will help: pay for costs related
to two onsite wells that hai,ven't been fully abandoned, It will also allow a little investnory
and research on the GIS laye:r, Seifert said the granit was done in house. He also told the
Board that we received positive feedback on a grant estimated at $5,000 for fluoridation
equipment at the WTP, Seifert asked for authorization to execute the grant agreemenit as
presented, Dierberger moved, Olson seconded, to, approve execution of the grant
agreeimen!t as presented. Motion cairri�ed 5-0.
Regular Meeting Minutes
November 28, 2022
Page 3
5.6 Approval of Resolution No. 11-28-22-1, Authorizing Payment of December 2022
Claims. General Manager Seifert told the Board that the December Board meeting is
scheduled for December 26. He asked the Board if they wanted to hold or cancel the
December meeting given how close it is to the holidays. The Board agreed to cancel the
December meeting. Since claims still need to be processed Seifert asked for Board
approval to accept Resolution No. 11-28-22-1 authorizing execution of payment of
December 2022 claims. Olson moved, Zagorski seconded, to authorize execution of
Resolution No. 11-28-22-1 authorizing payment of December 2022 claims. Motion carriev-
5-0.
7. Operations. Non
8. Office. None.
9. Other Business / Announcements / Correspondence.
9A Raw Water Repair Completed Project. Update given prior to meeting. No motion
needed.
9.2 HVAC Pending Maintenance Issues. Update given prior to meeting, No motion
needed.
10. Adjourn. Dierberger moved, Zagorski seconded, to! adjourn the Joint Powers Water Board
meeting at 6:47 PM. Motion carried
Jennj,,T
r rhomas,
Recording Secretary