2023-02-13 STMA Arena Board Packet
STMA ARENA BOARD AGENDA
MONDAY, FEBRUARY 13, 2023
ALBERTVILLE CITY HALL
6:00 PM
1) CALL TO ORDER – ROLL CALL
2) ADOPT AGENDA
3) APPROVAL OF THE MINUTES OF JANUARY 9, 2023 (pg.2)
4) FINANCE REPORTS
a) Approve the January List of Claims as presented in the amount of $52,860.40 and
January report (pgs. 3-7)
5) ARENA MANAGER
a) Monthly report and Ice Usage Stats (pgs. 8-11)
6) OLD BUSINESS
7) NEW BUSINESS
a) Tort Liability Coverage Waiver (pgs. 12-14)
(Motion to waive the monetary limits on municipal tort liability established by
Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained from
LMCIT.)
b) Review Operation Fund Balance policy per Operations Agreement (pg. 15)
c) Review Draft CIP (pgs. 16-18)
d) Review Draft Preliminary Budget and Discuss 2023/2024 Rates (pgs. 19)
8) YOUTH HOCKEY ASSOCIATION
9) ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
January 9, 2023
6:00 pm
Present: Chairman Aaron Cocking and members, Keith Wettschreck, Kari Dwinnell, Ryan Gleason, Tim Lewis, Travis
Weber and Bob Zagorski. Absent: None. Also present: City Administrator Adam Nafstad, Finance Clerk Kristie
Moseng, STMA Arena Manager Grant Fitch, School/Ground Director Jason Bichler. The meeting was called to order at
6:01 pm by Chairman Cocking.
Appoint STMA Arena Board Chair Aaron Cocking and Acting Chair Robert Zagorski for 2023-2024
Members Cocking/Dwinnell moved to appoint Chairman Cocking and Acting Chair Zagorski. All voted aye.
Adopt Agenda
Members Gleason/Lewis moved to set the agenda as presented. All voted aye.
Joint Powers Arena Board Overview
Nafstad presented an overview of the Joint Powers, the arena facility, and general operations and governance of the
facility. Chairman Cocking thanked Nafstad for the overview.
Approval of Minutes
Members Dwinnell/Gleason moved to approve the minutes of the November 14, 2022 Board Meeting as presented. All
voted aye.
Finance Reports
Nafstad presented the finance reports. Year to Date Actuals are not year end balances. Currently waiting for a couple
additional revenue and expenses to process through in January. Nafstad briefly reviewed the revenues and expenses. The
Board asked staff to bring back to the CIP along with policy options for a surplus at a future meeting.
Members Hudson/Gleason moved to approve the November-December List of Claims totaling $89,714.82 and the
December Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that the Blue rink is having issues with the black interlocking matting around the rink. It was causing a
tripping hazard and eye-sore to the public. MCI was hired to correct and maintain. Fitch reported that LiveBarn is hoping
to be up by the end of the month, the TV was delivered today. Fitch reported on the ongoing parking shortage and
discussed a couple of suggestions he provided to the coaches and AD. Reviewed current STMA Arena usage statistics and
discussed options on how to draw in additional groups for Summer.
Old Business
Cocking said there were none.
New Business
Nafstad reported staff is working on a draft budget and will bring to next meeting.
Youth Hockey Association
No one was in attendance for STMA Youth Hockey Association.
Adjourn
Members Cocking/Lewis moved to adjourn at 6:38 pm. All voted aye.
Attest:
_________________________________
Kristie Moseng, Finance Clerk
STMA Ice Arena Budget to Actual January 2023 (Cash Basis)
STMA Arena
2023 Prelim
Budget
January
2023 Actual
2023 Actual
YTD
1/31/23
2023
YTD % of
Budget
Income
Ice Rental $704,400.00 $1,135.42 $1,135.42 0.16%
Concessions $75,000.00 $20,962.80 $20,962.80 27.95%
Room Rental $0.00 $0.00 $0.00
Other Revenues (Advertising/LMC/Ins
Claims/ATM) $25,000.00 $0.00 $0.00 0.00%
Vending $2,000.00 $416.50 $416.50 20.83%
Open Skate/Hockey, etc. $9,000.00 $150.00 $150.00 1.67%
Interest $500.00 $0.00 $0.00 0.00%
Reimbursement $0.00 $0.00 $0.00 0.00%
Misc. Revenue $0.00 $0.00 $0.00 0.00%
Total Income $815,900.00 $22,664.72 $22,664.72 2.78%
Expenses
Salaries, Wages, Taxes & Benefits $299,940.88 $17,353.58 $17,353.58 5.79%
Supplies (Office, Misc.) $1,000.00 $0.00 $0.00 0.00%
Supplies (Concession) $37,700.00 $1,990.99 $1,990.99 5.28%
Fuel, Misc. $500.00 $0.00 $0.00 0.00%
Professional Services $27,500.00 $0.00 $0.00 0.00%
Sales Tax $6,880.00 ($792.49) ($792.49) -11.52%
Telephone $2,000.00 $119.50 $119.50 5.98%
Electric $179,749.14 $10.74 $10.74 0.01%
Gas $87,381.42 $0.00 $0.00 0.00%
Water $10,000.00 $1,084.41 $1,084.41 10.84%
Refuse $5,000.00 $1,455.16 $1,455.16 29.10%
Insurance $28,446.00 $0.00 $0.00 0.00%
Education/Training $500.00 $0.00 $0.00 0.00%
Administration $14,653.85 $1,221.15 $1,221.15 8.33%
Misc. $5,700.00 $0.00 $0.00 0.00%
Repair Maintenance – Machinery $15,000.00 $700.74 $700.74 4.67%
Repair Maintenance – Building $60,000.00 $3,971.51 $3,971.51 6.62%
Total Operating Expenses $781,951.29 $27,115.29 $27,115.29 3.47%
Net Income/Loss $33,948.71 ($4,450.57) ($4,450.57)
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
January 31, 2023
Cash Balance Operations
Est. Cash Balance Operations 1/1/23 $ 214,034
Add 2022 Revenues Collected 2023 $ 94,025
Less 2022 payables $ 46,143
Add Revenues $ 22,665
Less Expenses $ 27,115
Est. Cash Balance Operations 1/31/23 $ 257,466
Accounts Receivable (invoiced)
Operations January 31, 2023 - $103,621.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Est. Beginning Balance 1/1/23 $190,594
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
Donations Albertville Utility Billing
Balance 1/31/23 $ 235,594
Team Amount Due 0-30 Days 30-60 days 60-90 days 90 days &
Over
Hockey Finder $ 2,856.18 $ 1,632.10 $ 1,224.08
Lakes Area Training $ 36.32 $ 18.16 $ 18.16
MN Lakers $ 1,932.75 $ 1,932.75
NWCRH Girls Varsity $ 9,727.50 $ 9,727.50
STMA Boys High School Team $ 11,781.25 $ 11,781.25
STMAYHA $ 77,287.50 $ 77,287.50
Total $ 103,621.50 $ 102,379.26 $ 1,224.08 $ 18.16 $ -
Current 0-30 days $102,379.26 98.80%
30-60 days $1,224.08 1.18%
60-90 days $18.16 0.02%
over 90 day $0.00 0.00%
STMA Ice Arena Vendor Check Detail Register
January 2023
11957 e 01/11/23 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee$1,221.15 JANUARY 2023 01/23 ANA Admin Fee
11959 e 01/10/23 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $194.41 JAN 23 Arena Wtr Bill 12/19/22 87-00000310-00-5
E 810-00000-382 Water Utilities $890.00 JAN 23 Arena Wtr Bill 12/19/22 87-00000315-00-0
11969 e 01/17/23 DEHMER FIRE PROTECTION
E 810-00000-405 Repair/Maint - Buildings $275.25 3489 STMA Youth Hockey Annual Service
11972 e 01/17/23 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $642.34 3597216765 Arena Concessions
11973 e 01/17/23 INTERMEDIA SYSTEMS GROUP
E 810-00000-405 Repair/Maint - Buildings $202.50 12215 Sound system ARC-3 controller not working
11977 e 01/17/23 REPUBLIC SERVICES #899
E 810-00000-384 Refuse/Garbage Disposal $1,455.16 0899- Arena Trash Removal 1/1/23-1/31/23
11978 e 01/17/23 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $2,461.00 C008181 Monthly Blanket Billing - Jan 2023
11981 e 01/17/23 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For ($64.56) 130625 Arena Concessions Return
E 810-00000-252 Food/Concessions For $1,413.21 130995 Arena Concessions
11984 e 01/17/23 WRIGHT HENNEPIN COOPERATIVE
E 810-00000-381 Electric Utilities $10.74 JANUARY 2023 Arena Elevator Monitoring 1/31/23
11999 e 01/19/23 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax ($792.49) JANUARY 2023 Arena Sales Tax
12005 e 01/01/23 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $418.65 JANUARY 2023 Emp Life, Dental, Stdis,Vision
12006 e 02/01/23 MET LIFE LIFE INSURANCE
E 810-00000-130 Employer Paid Ins $418.65 FEBRUARY Emp Life, Dental, Stdis,Vision
12011 e 02/01/23 MEDICA
E 810-00000-130 Employer Paid Ins $1,827.85 FEBRUARY Emp Health Ins
12021 e 02/06/23 ARAMARK-ARENA
E 810-00000-405 Repair/Maint - Buildings $42.27 2530095558 Arena mats, mops
E 810-00000-405 Repair/Maint - Buildings $42.27 2530098064 Arena mats,mops
E 810-00000-405 Repair/Maint - Buildings $42.27 2530102754 Arena mats,mops
12026 e 02/06/23 COMPASS GROUP USA, INC
E 810-00000-254 Soft Drinks/Mix For Resale $715.71 MSP61006 Arena coffee,cappuccino,hot cocoa,cups,sleeves
12041 e 02/06/23 GREAT LAKES COCA COLA DISTRIBUTION
E 810-00000-254 Soft Drinks/Mix For Resale $747.86 3597216855 Arena concessions
E 810-00000-254 Soft Drinks/Mix For Resale $486.92 3597216906 Arena concessions
12052 e 02/06/23 SCR, INC
E 810-00000-405 Repair/Maint - Buildings $2,461.00 C008295 Monthly Blanket Billing - Feb 2023
12056 e 02/06/23 WATSON COMPANY, INC
E 810-00000-252 Food/Concessions For $2,658.90 131332 Arena Concessions
E 810-00000-252 Food/Concessions For $1,118.54 131529 Arena Concessions
12059 e 02/06/23 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities $704.87 FEBRUARY Arena Wtr Bill 1/18/23 87-00000315-00-0
E 810-00000-382 Water Utilities $194.67 FEBRUARY Arena Wtr Bill 1/18/23 87-00000310-00-5
42037 01/09/23 ACE OF ALBERTVILLE - ARENA
G 810-00000-405 Repair/Maint - $141.86 125595/1 bounty,bowl cleaner,thermometer,pinesol
G 810-00000-405 Repair/Maint - ($24.99) 125615/1 safety gauge meter return
G 810-00000-405 Repair/Maint - $102.97 125627/1 broom gripper,hooks,replacement blades
G 810-00000-405 Repair/Maint - $63.27 125739/1 clamp,glove,lube lock,deicer,cord,wallplate,cabletie
G 810-00000-405 Repair/Maint - $14.99 125746/1 ext cord
G 810-00000-405 Repair/Maint - $11.98 125820/1 air filter
42039 01/09/23 ARAMARK-ARENA
G 810-00000-405 Repair/Maint - $47.76 2530087468 Arena mats, mops
G 810-00000-405 Repair/Maint - $47.76 2530090080 Arena mats, mops
42040 01/09/23 CENTERPOINT ENERGY
G 810-00000-383 Gas Utilities $11,538.76 JANUARY 2023 5898 Lachman Ave 11/29/22-12/27/22
42042 01/09/23 CTM SERVICES, INC
G 810-00000-404 Repair/Maint - $3,710.66 5896 repair of Olympia Millennium Ice Resurfacer
42048 01/09/23 GOALCREASE INC
G 810-00000-405 Repair/Maint - $1,120.00 SO1676 anchorpegs,pair
42060 01/09/23 PREMIUM WATERS INC
G 810-00000-405 Repair/Maint- $23.97 DEC 2022 Arena water delivery
42063 01/09/23 STEP SAVER, INC.
G 810-00000-405 Repair/Maint- $133.90 159667 Arena bulk salt
42070 01/12/23 B & D PLUMBING HEATING & AIR
G 810-00000-405 Repair/Maint- $228.00 212211 Cleaned flame rod on cyclone water heater
42075 01/12/23 MR CUTTING EDGE LLC
G 810-00000-405 Repair/Maint- $142.00 5236 ice scraper blade sharpen 84"
42080 01/12/23 XCEL ENERGY
G 810-00000-381 Electric Utilities $11,617.43 811458961 5898 Lachman Ave 12/6/22-1/9/23
42086 01/17/23 HILLYARD, INC.
E 810-00000-404 Repair/Maint - $700.74 604987580 kitchen towels,arsenal neutralizer,tisue,bowl
cleaner,foam soap,liner,gloves
42093 01/17/23 RICK'S CARPET, LLC
E 810-00000-405 Repair/Maint - Buildings $985.00 1063 Arena rubber floor repair
42099 01/19/23 CARD SERVICES
G 810-00000-252 Food/Concessions for Sale $31.86 DEC 2022 Arena Concessions
42109 02/02/23 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs $252.00 163609 PM Support,Payroll,PM Permits,POS,Fixed
42110 02/02/23 BROADCAST MUSIC, INC.
E 810-00000-433 Dues and Subscriptions $1,772.00 46097459 Arena Estimated Fee 1/1/23-12/31/23
42117 02/02/23 J. P. COOKE COMPANY
E 810-00000-300 Professional Srvs $31.80 762297 2x8" name inserts
42118 02/02/23 DACOTAH PAPER
E 810-00000-405 Repair/Maint - Buildings ($64.92) 1793 bag dust fleece filter
E 810-00000-405 Repair/Maint - Buildings $34.59 30411 rolodex 250 card file
E 810-00000-405 Repair/Maint - Buildings $249.07 77119 aire freshener,vac bags,daily clnr
E 810-00000-405 Repair/Maint - Buildings $158.80 81484 ice melt
810 STMA ARENA $52,860.40
MANAGER’S GENERAL UPDATE
Date: February 13th, 2023
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA MONTHLY RENTAL HOURS – JANUARY
User Hours Sold
STMAYHA 413.75 hours
AAA 5 hours
RYHA (Rogers) 0 hours
Adult Hockey 8 hours
High School Boys/Girls 88.75 hours
Public Skating/OH 4.75 hours
Private rentals 12.75 hours
__________________________________________________________________
Total Hours 533
January Budget Projection 410
February Projected 405
**Billed Hours for January 2022 458.25
**Public Skating/OH ($5-$10/Head) 4.75
Ice Rates: For the Board’s use, tabulated below is a summary of current and past rates for local
arenas. Generally, for the 2023-24 season rates are projected to go up $5 to $10 per hour based
on the price increase on natural gas and electricity. The below rates are unofficial and do not
include tax.
Ice Rates 2022-23 Season 2021-22 Season 2020-21 Season
Rogers A=$215/B=$165 A=$210/B=$160 A=$200/B=$150
Monticello A=$210/B=$170 A=$210/B=$160 A=$205/B=$150
Buffalo A=$215/B=$170 A=$210/B=$165 A=$206/B=$160
Elk River A=$220/B=$165 A=$215/B=$160 A=$205/B=$155
Waconia A=$230/B$155 A=$225/B=$150 A=$225/B=$140
Delano A=$265/B=$210 A=$255/B=$185 A=$215/$185
Brooklyn Park A=$245/B=$195 A=$240/$190 A=$235/B=$185
Maple Grove A=$225/B=$185 A=$220/B=$180 A=$210/B=$175
Plymouth A=$230/B=$185 A=$230/B=$180 A=$220
Sartell A=$215/B=$185 A=$205/B$185 A=$195/$185
St Cloud MAC A=$185 A=$185 A=$180
Minnetonka A=$230 A=$225 A=$225
Princeton A=$225 A=$220 A=$210
Champlin A=$220 A=$220 A=$215
St Cloud NHC A=$200/B=$185 A=$195/B=$180 A=$190/B=$175
Blaine Super Rink A=$230/B=$220 A=$225/$175 A=$220/$160
U of M A=255 A=$255 A=$250
STMA Ice Arena Board
February 13th, 2023 Agenda
Page 2 of 2
STMA A=225 A=$220/B=$165 A=$220/B=$165
LiveBarn: Data lines ran 01/30/23. System up and running Wednesday February 1st 2023
STMAYHA: PAA Regional Tournament scheduled for March 3rd through the 5th 2023
STMA Arena Usage Statistics: Attached are the Blue and Gold Rink hours for January 1st to
January 31st, 2023. Times are broken down by customer type.
Usage Statistics - Account Type
1/1/2023 to 1/31/2023 No Time restrictions
All Days of the Week
Selected Facilites
Account Type Hours % Hours Fee Other Tax Total % Total
AAA Hockey 5.00 1.876 %$1,125.00 $0.00 $82.95 $1,207.95 2.193 %
Adult Hockey 4.00 1.501 %$760.00 $0.00 $56.04 $816.04 1.482 %
High School Hockey 71.75 26.923 %$17,683.75 $0.00 $0.00 $17,683.75 32.106 %
Private Rental 6.00 2.251 %$1,300.00 $0.00 $95.86 $1,395.86 2.534 %
Public Sessions 1.00 0.375 %$0.00 $0.00 $0.00 $0.00 0.000 %
Youth Hockey 178.75 67.073 %$33,975.00 $0.00 $0.00 $33,975.00 61.685 %
266.50 $54,843.75 $0.00 $234.85 $55,078.60
Generated By FinnlySport on 2/7/2023 11:36 AM Page 1 of 1
Blue Rink
Usage Statistics - Account Type
1/1/2023 to 1/31/2023 No Time restrictions
All Days of the Week
Selected Facilites
Account Type Hours % Hours Fee Other Tax Total % Total
Adult Hockey 4.00 1.501 %$760.00 $0.00 $56.04 $816.04 1.647 %
High School Hockey 17.00 6.379 %$3,825.00 $0.00 $0.00 $3,825.00 7.718 %
Private Rental 6.75 2.533 %$1,493.75 $0.00 $110.15 $1,603.90 3.236 %
Public Sessions 3.75 1.407 %$0.00 $0.00 $0.00 $0.00 0.000 %
Youth Hockey 235.00 88.180 %$43,312.50 $0.00 $0.00 $43,312.50 87.399 %
266.50 $49,391.25 $0.00 $166.19 $49,557.44
Generated By FinnlySport on 2/7/2023 11:39 AM Page 1 of 1
Gold Rink
Tort Liability Insurance Renewal
Date: January 30, 2023
To: STMA Arena Board
From: Tina Lannes, Finance Director
Attached is the waiver form for review.
It is recommended the Arena Board consider the following motion:
Motion to waive the monetary limits on tort liability to the extent of the limits of the
liability coverage obtained from LMCIT.
The STMA Arena Board has in past years waived our monetary limits on tort liability and
purchased additional coverage up to the $2,000,000 per occurrence and in aggregate. The
League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION I: LIABILITY
COVERAGE WAIVER FORM states that members obtaining liability coverage from the
League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory
tort limits to the extent of the coverage purchased. This decision must be made by the governing
board. Entities purchasing coverage must complete and return this form to LMCIT before the
effective date of the coverage.
Upon submission of this "signed and dated" Waiver Form, the LMCIT will issue an Extension of
Coverage Binder effective with a 03/10/23 effective date.
It usually takes more than thirty (30) days for the LMCIT to process a renewal application. The
Extension of Coverage Binder assures the coverage beyond the 03/10/23 renewal date.
STMA Arena Board’s Insurance Agent continues to recommend waiving the monetary limits on
tort liability for the Arena.
LIABILITY COVERAGE – WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before the member’s effective date of
coverage. Return completed form to your underwriter or email to pstech@lmc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member’s governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort
liability limits to the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000.
These statutory tort limits would apply regardless of whether the member purchases the optional
LMCIT excess liability coverage.
• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap
liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT
per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of
claimants.
• If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total all claimants
could recover for a single occurrence to which the statutory tort limits apply would also be limited to
the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
2
LMCIT Member Name:
__________________________________________________________________________
Check one:
o The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.
Stat. § 466.04.
o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting: _____________________________________________
Signature: Position: ________________________________
notice, If the Arena Board is in need of additional funding frorri the
Cities and the School District to cover a negative balance, each party to
this Agreement shall contribute one-third of the- funds needed to cover
such shortfalls All such funds shall be provided within 30 days of
request by the Arena Board.
E. The existing Agency capital fund held by Albertville ("Agency Capital
Fund") shall remain the capital fund for the Arena even after the
commencement of operations of the Arena Addition and shall
thereafter be used only for capital improvements on the Arena or
common heating, ventilation and air conditioning equipment that is
used by both the Arena and the Arena Addition.
F. The School District shall establish an Arena Addition capital fund
Arena Addition Capital Fund") and shall be used only for capital
improvements on the Arena Addition or common heating, ventilation
and air conditioning equipment that is used by both the Arena and the
Arena Addition.
G. Albertville shall endeavor to keep the Agency Operation Fund balance
at the end of the fiscal year at 35% of the estimated annual
expenditures of the Agency Operation Fund, In the event the Agency
Operation Fund has excess accumulated profits not needed for future
operations (as reasonably determined by the Arena Board), such
excess profits shall first be split evenly with one-half transferred to the
Agency Capital Fund and one half transferred to the Arena Addition
Capital Fund until such capital funds are fully funded, including all
depreciation. In the event the capital funds are both fully funded, any
excess accumulated profits shall be distributed 4/6ths to the School
District, 1/6th to Albertville and 1/6th to St Michael.
H. Excess funds within the Agency Operating Fund and the Agency Capital
Fund will be invested and managed with other City of Albertville funds
but will at all times be accounted for separately within part of a
combined agency fund for accounting purposes.
1. In the event the Arena Board determines that capital expenditures ant
required for the Arena that are not fully funded from the Arena capital
account and which require a contribution from the parties to this
Agreement in order to finance such -capital expenditures, each party to
this Agreement shall contribute one-third of the contribution needed to
fully fund such capital expenditures, but only if all parties approve such
capital expenditures.
M
STMA Arena CIP – GOLD (Old) Rink
Date: February 9, 2023
To: STMA Arena Board
From: Adam Nafstad, City Administrator
Per the request of the Board, attached is a DRAFT capital improvement plan prepared to assist
the Arena Board with capital planning for the Gold rink. The plan does not include planning for
the Blue rink. This plan identifies 20-years of potential capital purchases and estimates the years
the purchases will be made. This document is intended for planning purposes only.
The draft CIP is generally limited to capital replacement costs and does include general repair
and maintenance costs typically included as part of operations. Additionally, the plan does not
include major replacements such as dasher boards, the refrigerated floor, or any part of the
building structure.
It is recommended the Board revisit this plan periodically to ensure the reserves and/or annual
contributions are sufficient for the needs of the facility.
Capital Replacement PlanSTMA Ice Arena - Gold Rinkrev. 02/09/23Category Item Year Purchased Life Exp. Projected Replacement Year Projected Replacment Cost*Building and GroundsArena Roof Exterior (20 year Warranty) 2012 202032$330,000Arena Flat Roof 2006 252031$71,000Seal Exterior Walls N/A 102023$17,000Parking Lot Maintenance (50/50) 2018 152033$151,000ConcessionsFreezer 2013 102025$3,000Refrigerator 2016 102026$4,000EquipmentOlympia Resurfacer 2002 182025$221,000Olympia Resurfacer 2018 202038$324,000Ice edger 2018 102028$6,000GeneralMatting (Main Lobby, Players Boxes) 20002025$10,000Matting (L‐Rooms and Corridor) 20062024$29,000Matting (West End of Rink) 20002023$7,500MechanicalForced Air Furnace X2 Corridor 2006 202026$7,000Forced Air Furnace loft 2021 102031$11,000Dehumidification (Desiccant) 2014 202034$413,000Water Heater (Loft) 100 gallon 2022 102030$3,000Water Heater (Corridor W B‐R) 40 gallon 2019 102029$3,000Water Heater (Corridor E B‐R) 40 gallon 2006 past2023$2,000Low E Ceiling Future2024$40,000Rink SystemCompressors, Pumps, CO2, etc. (50/50) 2018 202038$877,000Notes:1) * Assumes 3% annual inflation2) Arena Board Ownership is 50% of Shared Refridgeration System and Parking Lot3) Projected Replacement Costs are estiamtes based on assumed current year cost and inflated over the estimated remaining life4) Per Operations Agreement, Resurfacers are paid with Arena Capital or split by Ownership (1/6, 1/6, 4/6)5) Does not include dasher boards, rink floor, or bldg structure
Capital Funding PlanSTMA Ice Arena - Gold Rinkrev. 02/09/231234567891011121314151617181920REPLACEMENT YEAR2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042BEGINNING BALANCE 235,000$ 235,000255,500231,50038,50073,800118,800157,800199,800241,800206,800(78,200) (108,700) (476,700) (431,700) (386,700) (341,700) (1,059,200) (1,014,200) (969,200) (924,200)ANNUAL CONTRIBUTION 45,000$ 45,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,000Building and GroundsArena Roof Exterior (20 year Warranty) (330,000)$ (330,000) Arena Flat Roof (71,000)$ (71,000) Seal Exterior Walls (15,000)$ (15,000) Parking Lot Maintenance (50/50) (75,500)$ (75,500) ConcessionsFreezer (3,000)$ (3,000) Refrigerator (2,700)$ (2,700) EquipmentOlympia Resurfacer (225,000)$ (225,000) Olympia Resurfacer (324,000)$ (324,000) Ice edger (6,000)$ (6,000) GeneralMatting (Main Lobby, Players Boxes) (10,000)$ (10,000) Matting (L‐Rooms and Corridor) (29,000)$ (29,000) Matting (West End of Rink) (7,500)$ (7,500) MechanicalForced Air Furnace X2 Corridor (7,000)$ (7,000) Forced Air Furnace loft (9,000)$ (9,000) Dehumidification (Desiccant) (413,000)$ (413,000) Water Heater (Loft) 100 gallon (3,000)$ (3,000) Water Heater (Corridor W B‐R) 40 gallon (3,000)$ (3,000) Water Heater (Corridor E B‐R) 40 gallon (2,000)$ (2,000) Low E Ceiling (40,000)$ (40,000) Rink SystemCompressors, Pumps, CO2, etc. (50/50) (438,500)$ (438,500) NET CAPITAL ($2,014,200) (24,500) (69,000) (238,000) (9,700)0(6,000) (3,000) (3,000) (80,000) (330,000) (75,500) (413,000)000(762,500)0000ENDING BALANCE($1,734,200)255,500231,50038,50073,800118,800157,800199,800241,800206,800(78,200) (108,700) (476,700) (431,700) (386,700) (341,700) (1,059,200) (1,014,200) (969,200) (924,200) (879,200)
2023 STMA Arena Board Preliminary Budget 2020 cash basis Actual2021 cash basis Actual2022 mod accrual 12/31/222022 Budget 2023 Prelim Budget % change from 2021 to 2022IncomeIce Rental $525,172.90 $594,177.29 $693,147.11 $704,400.00 $704,400.00 0.00%Concessions $40,378.50 $30,328.90 $79,311.05 $70,000.00 $75,000.00 7.14%Room Rental $468.37 $0.00 $0.00 $0.00 $0.00Other Revenues (Ad/LMC/ATM/Streaming TV) $13,149.00 $22,906.42 $21,519.00 $20,000.00 $25,000.00 25.00%Vending $534.50 $1,331.55 $2,369.95 $1,500.00 $2,000.00 33.33%Open Skate/Hockey, etc. (off season fill in)$2,741.00 $12,042.15 $8,994.08 $6,000.00 $9,000.00 50.00%Interest$798.31 $0.00 $0.00 $1,000.00 $500.00 -50.00%Reimbursement$22,694.84 $0.00 $8,096.58 $0.00 $0.00Misc. Revenue $185.00 $130.00 $20.00 $100.00 $0.00 -100.00%Total Income$606,122.42 $660,916.31 $813,457.77$803,000.00 $815,900.00 1.61%ExpensesSalaries, Wages, Taxes & Benefits $290,933.91 $270,711.46 $282,729.25 $356,284.50 $299,940.88 -15.81%Supplies (Office, Misc.) $72.25 $453.59 $60.61 $1,500.00 $1,000.00 -33.33%Supplies (Concession) $14,188.57 $15,713.01 $37,363.36 $28,700.00 $37,700.00 31.36%Fuel, Misc. $288.75 $335.64 $389.56 $500.00 $500.00 0.00%Professional Services $24,479.02 $20,592.22 $23,795.32 $29,200.00 $27,500.00 -5.82%Sales Tax $3,667.97 $2,625.35 $7,788.40 $6,208.00 $6,880.00 10.82%Telephone $2,212.45 $2,099.92 $1,867.36 $2,250.00 $2,000.00 -11.11%Electric $117,011.93 $142,188.69 $161,936.16 $134,000.00 $179,749.14 34.14%Gas $32,843.69 $53,087.26 $78,722.00 $46,500.00 $87,381.42 87.92%Water $7,366.04 $7,506.79 $8,874.82 $15,000.00 $10,000.00 -33.33%Refuse $929.44 $2,502.49 $9,097.14 $2,750.00 $5,000.00 81.82%Insurance $21,307.00 $21,280.00 $27,501.00 $23,000.00 $28,446.00 23.68%Workers Comp $8,107.00 $7,691.00 $8,574.00 $8,200.00 $8,446.00 3.00%Property $13,200.00 $13,589.00 $18,927.00 $14,800.00 $20,000.00 35.14%Education/Training $0.00 $198.00 $75.00 $1,500.00 $500.00 -66.67%Administration $13,410.35 $13,812.60 $14,227.04 $14,227.04 $14,653.85 3.00%Misc. $5,440.57 $4,085.62 $3,188.57 $5,700.00 $5,700.00 0.00%Misc. $590.57 $150.62 $24.57 $850.00 $850.00 0.00%dues $4,850.00 $3,935.00 $3,164.00 $4,850.00 $4,850.00 0.00%Repair Maintenance – Machinery $6,910.55 $18,197.70 $10,166.38 $15,000.00 $15,000.00 0.00%Repair Maintenance – Building $40,231.34 $68,169.24 $80,040.82 $40,000.00 $60,000.00 50.00%Total Operating Expenses$602,600.83 $643,559.58 $747,822.79$722,319.54 $781,951.28 8.26%Net Income/Loss$3,521.59 $17,356.73 $65,634.98$80,680.46 $33,948.72Rental Rates Prime Rate (9/1/22 to 3/15/23) $225High School Game Rate $265Summer Rate (0 to 200 hrs) effective 9/1/22 $170Summer Rate (200 to 400 hrs) $150Summer Rate (400 plus hrs) $145Daytime Rate (off peak hours) $135